15-0602_ORANGE, COUNTY OF_Amd to Joint AgreementAMENDMENT TO JOIN'S" AGREEMENT
FOR THE OPERATION, MAINTENANCE ANO FINANCIAL MANAGEMENT
OF THE OICANGE COUNTY 800 MEGAHERTZ
COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
THIS AMENDMENT Amendment) is entered into on JU/vl' 2-- 2015 by and
between the Parlies listed on F.xhibit A. attached hereto, which are sometimes individually
referred to as "Party" or collectively referred to as the "Parties."
RECITALS
A. On November 23, 2004. the Parties executed that certain document enlilled Joint
Agreement for the Operation. Maintenance and Financial Management of the Orange County
800 Megahertz Couniywidc Coordinated Communications System ("Agreement"), which
provides for the management and governance of the 800 MHz Countywide Coordinated
Communications System ("800 MHz CCCS").
B. The 800 MHz CCCS requires significant enhancement in order to extend the life
of the system.
C. Pursuant to Section 15.10 of the Agreement, the Governance Committee and the
County have developed a long-range implementation plan to extend the CCCS, and have
developed a scope of work, which includes all the activities, infrastructure and project schedule
information for fiscal years 2014-10 described on Exhibit B. atlnched hcreio ("Rystom
Exicrasion'").
D. The Governance Committee and County have also developed the ov erall
estimated cost of the System Extension, including each faiiyA estimated funding share fscal
year described on Exhibi4_C, attached hereto.
E. A Party's funding plan for the System Extension may consist of one or more of
the following: 1) a Party's cash contribution. 2) a Party or a group ol" Parties financing all or a
portion of the System Extension through the issuance of tax exempt bonds or other public
f nancing mechanisms, and/or 3) a Part) or group ol'Parlies finaneing all or a portion of the
System Hxtension through the County approved System Extension vendor.
F. 44ie Parties desire to amend the Agreement to prov idc their commitment to the
System Extension and describe their implementation and funding obligations.
C. This Amendment has been approved by the Governance Committee.
AGREEMENT
NOW, 'i'llEREFORH, in consideration oFthe Foregoing recitals and other good and
valuable consideration, the receipt and sulTiciency of which arc hercbv acknowledged, ihe
Parties hereby agree as follows:
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1. Implementation Obligations. The Parlies hereby commit to fund and implement
the System Hxtension as described on Exhibit B and Exhibit C.
a. California Environmental Qualilv Act ("CEQA"). The County shall be
the lead agency for purposes of CEQA and shall obtain all necessary approvals for the System
Hxtension.
b. Party Cost Share. 41ie Parties intend to implement and fund the System
Extension over several years beginning in fiscal year 2014-15 through fiscal year 2018-19. Elach
Party is responsible for its fair share contribution to the System Extension. The total estimated
budget for the System Hxtension and each Party's fair share contribution is depicted on Exhibit C
("Cost Share"). A Party's Cost Share is determined by the number of subscriber radios used by
the Party on the CCCS, as well as the Party's proportionate share of the System Extension
dedicated to System Backbone. Each Party shall pay its total Cost Share in five fiscal year
payments beginning in fiscal year 2014-15 through fiscal year 2018-19 in accordance witli the
procedures in Subsection (c) below. Fiach Party acknowledges that its Cost Share for the System
Extension is an estimate and is expressed as a not to exceed amount. Each Parly's Cost Share
will be based on an actual quote by a third party vendor who will perform the System Extension
under a contract or series of contracts approved and managed by the County ("Contractor'"). A
Party's actual Cost Share ainounl will be determined prior to the beginning of each liscal year in
which it is due and will be based on the Contractor's scope of work for the respective fiscal year.
'ITicrelbre, the Cost Share depicted on Exhibit C may change, and may be periodically updated
by the Parties to rcllect any changed equipment or authorized System Extension moditleation
expenses.
c. Invoicing &. Paymenf, i he Countv calculate the actual Cost Share
amount due the following fiscal year, and will invoice each Party by July E Each Parte shall pay
lis respective Cost Share to the County within thirty (30) days of the start of the fiscal year. A
Party is exempt from the payment procedures of this Subsection l.c for the relevant fiscal year if
it has:
i. Executed a binding agreement with the County approved Contractor,
agreeing to pay or finance its Cost Share through the Contractor
directly, or
ii. Executed a binding agreement with the County agreeing to jointly
finance its Cost Share.
d. Cost Share Responsibility. Upon execution of this Amendment, each
lUrty is responsible for its actual Cost Share regardless of the form and manner of payment
described herein, such that the Party cannot terminate its Cost Share obligation for any
reason. In the event of a withdrawal from the system in accordance with Section 20 of the
Agreement or in the case of a default for failure to pay its Cost Share in accordance with this
Amendment, each Parly remains obligated to pay to County the Parly's outstanding Cost Share
as that obligation becomes due. Should any Parly fail to pay its respective Cost Share when due.
the County shall take action as is appropriate to obtain such payment. Nothing herein shall bo
construed as the County's exclusive remedy Ibr the remediation ol'defaults by a Party or Parties.
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and the County reserves the right to pursue any and all available rights and remedies at law or in
equity.
e. County Trust Account. The County shall deposit all Cost Share
contributions into a trust account that is managed solely for the purpose of the System Hxtension.
2. System Extension Administration. The Orange County Sheriff-Coroner
Department/Communications & Technology Division shall administer all agreements for the
System Extension, and regularly report such progress to the Governance Committee.
3. Participating Agencies. The Parties hereby update the list of Participating
Agencies described on Exhibit D, attached hereto, which shall replace in its entirety Exhibit D of
the Agreement. Participating Agencies will continue to contribute to overall backbone costs
through the payment of a separate and established entry fee for every radio added to the system.
4. Capitalized Terms. Any capitalized terms not defined herein shall have the
meanings set forth in the Agreement.
5. Counterparts. This Amendment may be executed in two or more counterparts,
each of which shall be deemed an original, but all of which together shall constitute but one and
the same instrument.
b. Full Force. Except as expressly set Forth herein, the Agreement shall remain
unmodiEed and in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first
written above.
THE COUNTY OF
a political subdiv tate of California
Board of Supervisors
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMEN T HAS BEEN DELIVERED
TO THE CHAIRMAN OKTFIE BOARD
Clerk of the Board of Supervisors
County of Orange, California
APPROVED AS TO FORM:
COUNTY COUNSEL
[CITY SIGNATURE BLOCKS TO BE INSERTED)
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IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first
written above.
THE COUNTY OF ORANGE,
a political subdivision of the State of California
By:
Chairman of the Board of Supervisors
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
By: ^
Clerk of the Board of Supervisors
County of Orange, California
APPROVED AS TO FORM:
COUNTY COUNSEL
By:
THE CITY OF SAN JUAN CAPISTRANO,
By: ^QlA^f (^VU^
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EXHIBIT A
PARTIES TO THE AMENDMENT
ENTITY
RESPONSIBLE
ADMINISTRATOR ADDRESS PHONE #
Aliso Vicjo City Manager 12 Journey. Suite 100
Aliso Viejo. CA 92656-5335 049/425-2512
Anaheim City Manager 200 S. Anaheim Blvd.
Anaheim. CA 92805 714/765-5162
Brca City Manager 1 Civic Center Circle
Brea. CA 92821-5732
714/990-7770
Buena Park City Manager 6650 Beach Blvd.
Buena Park. CA 90620 714/562-3550
Costa Mesa City Manager 77 Fair Drive
Costa Mesa. CA 92626 714/754-5728
Cypress City Manager 5275 Orange Avenue
Cypress-CA 90630 714/220-6688
Dana Point City Manager 33282 Golden Lantern. Suite 203
Dana Point. CA 02620 949/248-3513
Fountain Valley City M.anager 10200 Slater Avenue
I'oLintain Valley. GA 92708 714/503-4410
Fullerlon City Manager 303 W. Ciominonwealth Ave
Fullerlon. CA 92832 714/738-6310
Garden Grove City Manager ] 1222 Acacia Parkway
Garden Grove. CA 02840 714/741-5100
Huntington Beach City Administrator 2000 Main Street
Iluntinglon Beach. CA 92648 714/536-5575
Irvine City Manager 1 Civic Center Plaza
Irvine. CA 02623-0575 940/724-6246
La Habra City Manager 201 L. La Habra Blvd.
La Habra. CA 00633 562/905-0701
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ENTITY
RESPONSIBLE
ADMINISTRATOR ADDRESS PHONE U
La Palma City Manager 7822 Walker Street
La Palma, CA 90623 714/690-3333
Laguna Beach City Manager 505 Forest Avenue
Laguna Beach. CA 92651 949/497-0704
l-aguna Mills City Manager 24035 HI 'Foro Road
Laguna Flills, CA 92653 949/707-2610
Laguna Nigucl City Manager 27801 La Paz Road
Laguna Niguel, CA 92677 949/362-4300
Laguna Woods Cily Manager 24264 El Toro Road
Laguna Woods, CA 92653 949/639-0525
Lake Forest City Manager 25550 Commercenlic Drive
Lake Forest, CA 92630 949/461-3410
Los Alamitos Cily Manager 3191 Ratella Avenue
Los Alamitos, CA 90720
562/431-3538
ext. 201
Metro Cities hire
Aiilhoriu Manager 201 S. Anaheini Blvd.. Suite 302
Anaheim. CA 92805 714/765-4077
Mission Vicjo Cit\r 200 Civic Center
Mission Vicjo. CA 92691 949/470-305 1
Newport Beach Cit\ Manager 100 Civic Center Drive
Newport I3each. CA 92660 949/644-3000
Orange Cilv Manager 300 Last Chapman .Ave.
Orange. CA 92866 714/744-2222
Orange County Fire
Authority Fire Chief 1 Fire Authority Road
Irvine. C V 92602 714/573-6010
Orange. County of CHO 333 W. Santa Ana Blvd.
Santa Ana. CA 9270! 714/834-6200
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EiNTITY
RESPONSIBLE
ADMINISTRATOR ADDRESS PHONE #
Placentia City Administrator 401 Last Chapman Ave
Placentia. CA 92870 714/993-8117
Rancho Santa
Margarita City Manager 22112 El Paseo
Rancho Santa Margarita, CA 92688
949/635-1800
ext. 210
San Clemente City Manager 100 Avenida Presidio
San Clemente. CA 92672 949/361-8322
San Juan Capistrano City Administrator 32400 Paseo Adelanto
San Juan Capistrano, CA 92675 949/443-6317
Santa Ana City Manager 20 Civic Center Plaza
Santa Ana, CA 92701 714/647-5200
Seal Beach City Manager 211 8th Street
Seal Beach, CA 90740
562/431-2527
ext. 300
Stanton City Manager 7800 Kalclla Avenue
Stanton, CA 90680-3162
714/3 79-9222
ext. 240
'I'ustin City Manager 300 Centennial Way
OAistin. CA 92780 714/573-3010
Villa Park City Manager 17855 Santiago Blvd.
Villa Park. CA 92861 714/998-1500
West Cities Police
Communications
West-Comm
Administrator
911 Seal Beach Blvd.
Seal Beach, CA 90740 562/594-7243
Westminster City Manager 8200 Westminster Blvd.
Westminster, CA 92683
714/898-3 311
ext. 402
Yorba Linda City Manager 4845 Casa l.oma Avenue
Yorba Linda, CA 92886 714/961-7110
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EXHSBIT B
GENERAL DESCRIPTION OF SYSTEM EXTENSION ANO PROJECT SCHEDULE
1.0 Overview
'I'he System Hxtension plan will focus on extending the life of the existing CCCS radio system
by systematically replacing end-of-lifc equipment in strategic phases culminating in an upgrade
to P25 compliance with the goal of continuing to provide quality radio communications to the
law, fire, lifeguard and public works agencies in Grange County.
2.0 Description of System Extension
2.1 System Backbone - Radio infrastructure equipment that is at or near the end of its
expected life will be directly replaced with the current version of the same
equipment that will maintain all existing features and functionalities and is able to
work with the existing backhaul network. Specifically, this will involve the
replacement of 565+ existing Quantar radio base stations and ancillary equipment
at 25 radio sites with 800 MHz 3600 baud GTR8000 base stations and ancillary
equipment. This will be accomplished in accordance with the following schedule:
System Backbone schedule:
Northwest Cell ^ 24 Quantars replaced in 2015
Southwest Cell = 40 Quantars replaced in 2015
[,aguna Cell = 33 Quantars replaced in 2016
IV11./I..I1 lH_,tll.l I f V L-llLl., IJ V,^ Lll.ll lltll .) l'^jJim_>_Ll 111 L. L/ 1 L/
North Cell - 105 Quantars replaced in 2016
South Cell = 135 Quantars replaced in 2017
Crystal Cove IR Site = 4 Quantars replaced in 2017
Countywide Cell = 210 Quantars replaced in 2017
Carbon Canyon IR Site = 3 Quantars replaced in 2017
Silverado IR Site = 3 Quantars replaced in 2017
2.2 Law Enforcement Dispatch C\>nsoles Police Dispatch (iold Elite consoles will
be out-of-service by the vendor in 2018 and will need to be replaced prior to 2018
to maintain the existing console priority fcalure once the system is upgraded to
P25. Console pri<>rity is a feature unique to law enforcement dispatch and allows
dispatch to have the ability to transmit and receive audio simultaneously and is an
officer safely necessity. Existing (iold Elite Console equipment will be replaced
with its successor console, the MCC7500. Due to the complexity of Ihe
replacement at each law dispatch center, only 6 dispatch centers can be upgraded
each year. A schedule has been developed to address the 20 law dispatch centers
on the system, as shown below.
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Console schedule:
h'Y14/l 5 - Loma Ridge, Irvine, Laguna Beach. Huntington Beach
FY15/16 - Anaheim, Brca. West Comm, Santa Ana, Tustin
FY16/17 - Orange, Fullcrlon. Costa Mesa. Garden Cirove. Westminster
FY17/18 - Placentia. Fa Palma, Newport Beach, Pounlain Valley.
Buena Park. La 1 labra
2.3 System Field Equipment - When the System Backbone is upgraded to the P25
standard in FY 2018/2019, all subscriber radio equipment will also need to be P25
capable. Subscriber radios that are capable ofbeing upgraded will need to receive
the software/firmware upgrade prior to the backbone upgrade. Older subscriber
radio equipment that is not capable of being upgraded to the P25 standard will
need to be replaced prior to the P25 upgrade. Hach agency will be responsible for
the purchase of either replacement radios, ox the necessary subscriber upgrade
package for upgradable radios.
2.4 P25 Upgrade - When all backbone sites and law dispatch consoles have
completed their equipment reptaccmenl, the vendor will initiate the necessary
equipment and software update to bring the system up to the 7.18 software
platfomi for P25 compliance. 4'his final phase of the System Extension plan is
scheduled for FY 2018/2019,
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EXHIBIT C
TOTAL ESTIMATED SYSTEM EXTENSION" COST &
ESTIMATED PARTY COST SHARE BY FISCAL YEAR
FY 15-IG R^dio Counts
ESTIMATED COST
Ciry.'Agency Cos! Partnsrship Cos!
CITV.AGEMCY
(P25C3pjb.i IJp^3 3* To
Console
Equipment
Radio
Equtpnieiif
FY 1£-16
North &
FY lij-17
Sooth a
Courtt/wide
C*ll5
JiilO
FY 17-18
Backbor>>
TOTAL
FdP->£lY i i mm 11 CO'iTi t.'.ELi
mm m
J-i-STI .,ALL=i :M2t
FLU
HLt..T|-i:.TO-;SSAL-r:3i: mm
in
11 m
P JH 1: 152161. 1 --BR^ 1 it 55 L"'"-^1-','A at
i a
a ai 11 LAGUUA tV as-LAKE FO=ET-T
1 Trra LOS A.AMI-OA
•p# LL ME-FC-." a AT
l;E'AFCF.-EEACrt
^-7-h'3E a
E i m m
' --5105
m mu a6L: la 5IL a LAUCUOCT- MARS -/ ^-/'
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-r-TTT P^ FTTir
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Page 10 of 11
RXHIHiT D
FARTICIPAXaNG AGENCIES
AGENCY
RESPONSIBLE
ADMINISTRATOR ADDRESS PHONE U
Irvine Valley College
Police DeparTmenl
Police Chief 5500 Irvine Center Drive, Irvine CA
92018 949/451-5201
Orange County
Transportation
Authority
Administrator 600 S. Main Street. Orange CA 92868 714/560-6282
Saddleback College
Police Department Police Chief 28000 Marguerite Parkway, Mission
Vicjo CA 92692 949/582-4390
Santa Ana IJnitfed
School District Police
Deparlmenl
Police Chief 1601 li. Chestnut Avenue, Santa Ana C A
92701
714/558-5536
lis Ocean Safety (OC
Lifeguards) President 34127 ILicific Coast I lighway. Dana
Point CA 92629 949/276-5050
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