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15-0407_ORANGE, COUNTY OF_D16_Agenda Report 41712015 �Ltfit7lt`��' City of San Juan Capistrano nda Report TO: Karen P ager If FROM: Tom By, okosk Human Resdurces Man r DATE: April 7, 2015 SUBJECT: Consideration of Amendment to the Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System (800 MHz) RECOMMENDATION: By motion, approve an Amendment to the Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System. EXECUTIVE SUMMARY: In 2005, the Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System (800 MHz CCCS) was entered into by Orange County, its thirty-four (34) cities and other partnership agencies. The purpose was the replacement of the original 1996 Agreement with the intent to define operational, technical and financial requirements and guidelines for an on-going Countywide Communications System, The Countywide cost for upgrades is $41,197,084 and the City of San Juan Capistrano's share of the county wide cost is $84,732 or 0.21%. This amount plus $204,900 to upgrade or replace the City's radio equipment, totals $289,632 over the next three (3) fiscal years. Funding is included in the Fiscal Year 2015116 Adopted Budget and was planned for and will be proposed in the Fiscal Years 2016117 and 2017118 budgets. DISCUSSION/ANALYSIS: The Sheriff-Coroner Department operates and maintains the 800 MHz CCCS, which provides centralized, interoperable voice radio communications for the County and its thirty-four (34) cities, including all public safety and public service agencies, as well as a City Council Agenda Report April 7, 2015 Page 2 of 3 _ number of private, state, and federal agencies that provide support to the above agencies and/or have relevant communications requirements. The original 800 MHz CCCS was implemented in 1999 and was estimated to have a useful life until 2015, but on-going maintenance efforts have extended the life of the system to 2018. To ensure the CCCS continues to operate into the future, the planning for the new system called the "Next Generation" 800 MHz CCCS began over 5 years ago. The goal of the Next Generation CCCS is to provide the same level of interoperable communications to the Public Safety and Public Works agencies in Orange County for the next fifteen (15) years. The conversion to the new system includes a systematic plan to replace obsolete equipment with its compatible current equivalent, culminating in an upgrade and system conversion in 2018. All participating agencies have confirmed their continued participation in the Next Generation CCCS system life extension project, including the City of San Juan Capistrano at the regularly scheduled meeting of the City Council on September 18, 2012. The Governance Committee has established the technical, operational, and financial requirements for all participating agencies for the Next Generation 800 MHz CCCS. The Governance Committee, which is comprised of four City Managers and three County representatives, oversees the operation of the CCCS. This Committee initiated this Amendment to the Joint Agreement to address the implementation, costs and each party's estimated funding share for the Next Generation CCCS. This necessary new equipment and system upgrades will ensure the interoperable voice radio communication for Orange County through 2030. FISCAL IMPACT: The total partnership cost of enhancement for system extension is estimated at $41,197,084. The City's share of this cost is $84,732 or 0.21°/x. Each City pays for its own radio updates and/or replacements. Therefore, the City of San Juan Capistrano total costs are estimated at $289,632 ($204,900 for radios and $84,732 for the City's share of the overall system). The City's costs are to be funded as follows: Estimated Cost(updated January 2015) FY I5:��.itadlpCountS�i� �� Ci_ Cost Partnership Cost . Console Radio Upgrade Replace Total E ui ment Equipment* FY 15/16 FY 16/17 FY 17/18 Total 6 33 39 /A $ 204,900 6 8,525 $ 23,071 $ 53,136 $ 289,632 FY 2014/15 Amended Budget** $ $ FY 2015/16 Adopted Budget $ 68,30€3 $ 10,200 $ 78,500 FY 2016/17 Budget(Planned for) $-- €3 68,30u- - $ 23,071 - --u $ 91,371 FY 2017/18 Budget(Planned for) $ 68,300 $ 53,136 $ 121,436 *Recommended that the partnership co-ordinate a bulk equipment purchase in FY 16-17. **$6,205 included in the FY 2014/15 based on the original schedule provided in January 2014. City Council Agenda Report April 7, 2015 Page 3 of 3 ENVIRONMENTAL IMPACT: The County is lead agency for purposes of the California Environmental Quality Act and shall obtain all necessary approvals for the System Extension. PRIOR CITY COUNCIL REVIEW: • On March 15, 2005, the City approved the Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System. • On September 18, 2012, the City confirmed its participation in the replacement of the 800 MHz Countywide Coordinated Communications System. COMM ISSION/COM MITTEEIBOARD REVIEW AND RECOMMENDATIONS: Not applicable. NOTIFICATION: Marten J. Miller, Orange County Sheriff-Coroner Department - 800 MHz CCCS Next Generation Project Manager ATTACHMENT(S): Attachment 1 — The Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System Attachment 2 — Amendment to the Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System JOINT AGREEMENT FOR THE I OPERATION, MAINTENANCE, AND FINANCIAL MANAGEMENT i OF THE ORANGE COUNTY 800 MEGAHERTZ COUNTYWIDE COQ INATED COMMUNICATIONS SYSTEM NOVEMBER 2004 Joint Agreement Nov232004 Final TABLE OF CONTENTS I. SYSTEM......................:........................................................................................................1 2. DEFINITION OF TERMS.............................. .....................................................................2 3. OPERATIONAL POLICIES— LAW ENFORCEMENT SUBSYSTEM............................3 4. OPERATIONAL POLICIES—FIRE SUBSYSTEM...........................................................3 c OPERATIONAL POLICIES— LIFEGUARD SUBSYSTEM.............................................4 6. OPERATIONAL POLICIES—PUBLIC WORKS SUBSYSTEM......................................4 7. OPERATIONAL POLICY.-..... ..................... ....... ....... ......... ........I......A 8. OPERATIONAL POLICY REVIEW...... ................................_....................,........._..._.,._....6 9. MUTUAL AID......................................................................................................................5 10. RELINQUISHING EXISTING OPERATING CHANNELS ..............................................7 11. SYSTEM TECHNICAL. MANAGEMENT................................,.........................................8 12. SYSTEM MODIFICATION COST APPROVALS.............................................................9 E13. CONTRACTS........................................<............................,....................................,..........10 14. EQUIPMENT FACILITIES ANIS STRUCTURES.._................................ ........._..........I 1 15. SYSTEM MODIFICATIONS AND COST SHARING.....................................................11 16. ADDITIONAL PARTICIPATING AGENCIESIUSERS OR CONSOLIDATION OF PARTICIPATING AGENCIES___..............................__.......... .......................16 17. LIABILITY.........................................................................................................................18 18. GOVERNANCE COMMITTEE..................................................................____.............18 19. AGREEMENT AMENDMENT PROCESS_....................................................................19 20. WITHDRAWAL FROM SYSTEM...•...............................................•................................19 Joint Agreement N©v232004 Final JOINT"AGREEMENT FOR THE OPERATION,MAINTENANCE AND FINANCIAL MANAGEMENT OF THE ORANGE COUNTY 800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYS'T'EM This Agreement is entered into on , 2005 by and between the PaAies listed on Exhibit"A.,' which is attached hereto and incorporated herein. This Agreement replaces the 1996 Agreement as amended, and to the extent there is a conflict, this Agreement comrols. Exhibit"A" identifies the Parties to the Agreement. Exhibit"B" identifies the Partner Agencies currently operating on the system. Exhibit"C" identifies the current Mutual Aid operations on the system as approved by the appropriate body (Orange County Chiefs of Police and Sheriff's Association (OCCOPSA], Orange County Fire Chiefs' Association [OCFCA], Orange County Public Works Committee [OCPWC],or Orange County Lifeguard Committee [OCLCI). Exhibit "D" identifies those Participating Agencies that have joined the system as everyday users but were not original Partners on the system.. Partners and Participating Agencies on the 800 MHz CCCS are limited to public entities.. a RECITALS: 1 Whereas, the initial installation and implementation of the 800 MHz Countywide Coordinated Communications System (800 MHz CCCS)has been completed; and, Whereas, the Parties to the Agreerent want to define operational, technical and financial requirements and guidelines going forward; and, Now, Therefore, in consideration of the mutual covenants, conditions, agreements and stipulations hereinafter expressed, the Parties hereby agree as follows: I, SYS'T'EM The 800 MHz CCCS, hereinafter referred: to as System, has been implemented in the County of Orange. Said System is described in Contract No. 50000015.95 for an 800 MHz CCCS, dated September 19, 1995, and related Amendments No. 1, 2, 3, 4, 5 and appropriate change orders. The Parties hereby designate Orange County Sheriff-Coroner Department (OCSD)lCornmunications Division as the "Lead Agency" in maintaining and enhancing the System. Joint Agreement Nov232004 Final Page I 2n DEFINITION OF'TERMS "Contract City" is defined as a city receiving law enforcement, lifeguard, public works or fire services from the County or any Partner Agency under the terms of a contract. "Fire Agency" is defined as, anti shafl include, all governmental Fire Agencies operating primarily within the limits of Orange County. "Governing Authority"is a City Council,County Board of Supervisors or grange County Fire Authority Board of the Partner Agencies, responsible for approving cost modifications. Exhibit "A" provides a list of City, County, and Orange County Fire Authority adrninistr4tors represer!ting,these bodies, "Law Enforcement Agency" is defamed as all governmental Law Enforcement Agencies operating primarily within the limits of Orange County, as follows. Grange County Sheriff's Department, Change County City Police Departments, Orange County District Attorney's Office, and Orange County Probation Department. f "Lifeguard Agency" is defined as, and shall include, all governmental lifeguard agencies operating primarily within the limits of Change County. "Mutual Aid Provider" is defined as any governmental or private organization, not otherwise defined in this Agreement,, that has a legitimate Mutual Aid operational requirement with another Partner or Participating Agency. Guidelines for the approval of a mutual aid provider have been developed and are available to OCCOPSA,OCl~CA,OCPWC and OCLC as needed. "Net" is defined as a group of Partner Agencies who operate a joint dispatch center, or a combination of radio dispatch talkgroups used by a faxed group of Partner Agencies. "New City" is defined as a city incorporated after the effective date of this Agreement. "Non-City/Non-County User" is defined as a special district, water district, sanitation district, or similar governmental or quasi-governmental agency. `hese are Participating Agencies. "Participating Agency" is any agency identified in Exhibit D that would not have a role in defining the Operation of the 800 MHz CCCS,but would pay to join the system based on a predefined allocation. "Partner Agencies" are those agencies identified in Exhibit "B" that have joined the 800 MHz CCCS for everyday use since its original inception and are operating on the 800 MHz System, Joint Agreement Nov232004 Final Page 2 "Parties"are those public entities which are listed in Exhibit"A." "Public Works Agency" is defined as, and shall include, all County or City departments that perform public works functions, other than these deflrned as a Lave Enforcement, Lifeguard or Fire Agency. Public Works Agencies include, but are not limited to, Public Works Departments, Municipal Utility Departments, and County agencies including Resources and Development Management Department, John Wayne Airport, Health Care Agency, and Integrated Waste Management Department, and public works functions within County operations such as the Transportation, and Facilities Operations functions with the Sheriffs Department and Probation. "Subsystems" is defined as one of four operational subsystems that use cornmon equipment, each in a similar way, but use different operational procedures. These are referred to as the Law Subsystem, the Fire Subsystem, the Lifeguard Subsystem and the Public Works Subsystem. "System Backbone" is defined as those portions of the System Backbone that provide the means by which dispatch centers and mobile radios communicate with each other, and is composed of radio infrastructure equipment, microwave equipment, and associated control equipment. "System Field Equipment" is defamed as that portion of the System that uses the I System.Backbone for communications and consists of dispatch center equipment, mobile radius, and portable radios. 3. OPERATIONAL POLICIES--LAW ENFORCEMENT SUBSYSTEM The Orange County Chiefs of Police and Sherifrs Association (OCCOPSA) is an established organization composed of representatives from the Sheriff's Department, City Police Departments, District Attorney's Office and Probation Department. The OCCOPSA Communications Committee has been delegated by OCCOPSA the responsibility for operational policy development for the Law Enforcement Subsystem. , Partner and Participating agencies agree that operational policy for the Law Enforcement Subsystem shall be developed by the OCCOPSA Communications Committee and ratified where appropriate by the OCCOPSA, in accordance with the terms and conditions of this Agreement. 4. OPERATIONAL POLICIES—FIRE SUBSYSTEM The Orange County Fire Chiefs' Association (OCFCA) is ars established organization composed of representatives from the Orange County Fire Authority and City Fire Departments. The OCFCA Communications Committee has been delegated by OCFCA the responsibility for operational policy development for the Fire Subsystem. Partner and Participating agencies agree that operational policy for the Fire Subsystem shall be developed by the OCFCA Communications Joint Agreement Nov232004 Final Page 3 Cormn.ittee and ratified where appropriate by the OCFCA, in accordance with the terms and conditions of this Agreement. OPERATIONAL POLICIES—LIFEGUARD SUBSYSTEM The Orange County Lifeguard Committee (OCLC) is an established organization composed of representatives from the City and County Lifeguard Departments. The OCLC Communications Committee has been delegated by OCLC the responsibility for operational policy development for the Lifeguard System. Partner and Participating agencies agree that operational policy for the Lifeguard System shall be developed by the OCLC Communications Committee and ratified where appropriate by the OCLC, in accordance with the terms and conditions of this Agreement. 6. OPERATIONAL POLICIES—PUBLIC WORKS SUBSYSTEM The Change County Public Works Committee (OCPWC) is an established organization.composed of representatives from the City and County Public Works Departments, The OCPWC has been delegated the responsibility for operational policy development for the Public Works ,Subsystem. Partner and Participating agencies agree that operational policy for the Public Works Subsystem shall be developed by OCPWC and ratified where appropriate, in accordance with the terms and conditions of this Agreement. 7.0 OPERATIONAL POLICY 7.1 Lav Enforcement Subsystem The administration and tangoing development of the Lary Enforcement Subsystem operational policy has been delegated to the OCCOPSA Communications Committee. That Committee reports to the OCCOPSA. Policies developed by OCCOPSA for the operations of the Law Enforcement Subsystem shall ensnare that each participant is treated equitably and has sufficient communications capability to meet its legitimate needs. Any dispute between Partner and Participating Agencies over operational policies shall be reviewed by the OCCOPSA Communications Committee, and if not resolved, thea reviewed by the OCCOPSA. Any unresolved dispute may be appealed to the Governance Committee for final decision. 7.2 Fire Subsystem The administration and ongoing development of the Eire Subsystem operational policy has been delegated to the OCFCA Communications Committee. That Committee reports to the OCFCA. Policies developed by OCFCA for the operations of the Fire Subsystem shall ensnare Haat each participant is treated equitably and has sufficient communications capability to meet its legitimate needs. Any dispute between Partner and Participating Agencies over operational Joint Agreement Nov232004 Final Page 4 policies shall be reviewed by the OCFCA Communications Committee, and if not resolved, then reviewed by the CCKA. Any unresolved dispute may be appealed to the Governance Committee for final decision. 7.3 Lifeguard Subsystem The administration and ongoing development of the Lifeguard Subsystem operational policy has been delegated to the OCLC Communications Committee. That Committee reports to the OCLC. Policies developed by OCLC for the operations of the Lifeguard Subsystem shall ensure that each participant is treated equitably and has sufficient communications capability to meet its legitimate needs. Any dispute between. Partner and Participating Agencies over operational policies shall be reviewed by the OCLC Communications Committee, and if not resolved, then reviewed by the OCLC. Any unresolved dispute may be appealed) to the Governance Committee for final decision_ 7.4 Public Works Subsystem The administration and ongoing; development of the Public Works Subsystem operational policy has been delegated to the OCPWC,. Policies developed by GCPWC for the operations of the Public Works Subsystem shall ensure that each participant is treated equitably and has sufficient communications capability to meet its legitimate needs. Any dispute between. Partner and Participating j Agencies over operational policies shall be reviewed by the OCPWC. Any unresolved dispute may be appealed to the Governance Committee for final E decision. 7.5 Standard Operating Procedures Except as provided in Section 11.3 ("Security„), individual subsystem operational policy,as well as policy affecting all users,shall be published in the 800 MHz CCCS Standard Operating Procedures (SOP). The SOP will be the source of all radia system operational policies and procedures established by the various subsystems. The SOP is maintained by OCSD/Comrnunications and will be updated any time an approved change is made to this document. 7.6 System Priorities Public Safety, consisting of City and County Law Enforcement and Fire Agencies dispatch functions and individual radio emergency buttons, shall have System operational priority over all law/fire/public works non-life threatening operations when and if it is necessary to establish System priorities. Joint Agreement Nov2320D4 Final Page 5 g. OPERATIONAL POLICY REVIEW To ensure that operational policy developed by the various individual Subsystems is compatible with all of the other Subsystems, such policy shall be subject to review by all other Subsystems and OCS13/Communications when appropriate. Review would be required when policy is developed that crosses over into another Subsystem. Review is not required when policy is developed that is specific to one Subsystem only. A thirty (30)-day review period prior to policy implementation shall be observed in order to ensure appropriate time for review. Exceptions can be made when the policy is of an emergency nature and immediate implementation is necessary for safety purposes. All emergency exceptions shall be reviewed by the appropriate Subsystems as described above within the thirty(30)-day period. The intent of this review is to assure that decisions made by any one subsystern etre not adversely affect the operation of any other group and to promote and ensure interoperability and compatibility. 9. MUTUAL AID 9.1 Mutual Aid Policies and Procedures Mutual Aid communications is an important capability of the System. Utilizing this capability ira an efficient manner is essential. Mutual Aid operational policies and procedures must be coordinated between Partner and participating Agencies within Orange County and Partner and Participating Agencies outside of Orange County, All Partner and Participating Agencies shall comply with the operational policies of the Mutual Ail Playas describer)in Section 9.2. 9.2• Mutual Air) Plans The following Mutual Aid Flans shall establish Mutual Aid operational procedures for all Participating Agencies. Orange County Mutual Aid Implementation Plan for the Use of the 800 MHz National and State Mutual Aid Channels This plan is required by the Southern California 800 MHz Regional Communications Plan and, together with any plan modifications, must be approved by the State of California Office of Emergency Services, Telecommunications Advisory Coanmittee. 'Me plan in effect on the datc of this Agreement is on file with the OCSD/Communications Division. Any proposed modifications to the plan must be reviewed and approved by the Governance Committee, if needed,prior to submission to the State. Joint Agreement Nov232004 Final Page 6 Orange County Mutual Aid Plan for the Use of the 800 MHz Local Mutual Aid Channels The plan was prepared by OCSD/Co nmunications Division and approved by the Partner and Participating Agencies,based upon approval by OCC OPSA, OCFCA, OCP'W'C and OCLC, as appropriate. I` 9.3 Mutual Aid Priorities Partner and Participating Agencies who from time to time have need to communicate with Law Enforcement or fire Agencies during emergencies or in their daily support of Law Enforcement or Fire Agencies will be allowed to access the Law Enforcement or Fire Subsystems as approved by those respective agencies. Such use may include the day-to-day operations of said non-Law Enforcement and non-Fire Partner and Participating Agencies on a non- interfering, prioritized basis. This use shall be subject to approval of OCCCPSA and the DC:FCA as it affects their respective communications. .10.0 RELINQUISHING EXISTING OPERATING CHANNELS Existing Partner and Appropriate Participating Agencies operate existing systems on a variety of radio channels licensed by the FCC. Both the FCC and the Southern California Regional Plata, approved by the FCC on November 21, 1989 for the implementation of new systems using the 800 MHz spectrum, rewire that Partner and Participating Agencies that transfer operation to the new 800 MHz channels must give back licenses on existing system frequencies. 'These "give- up" channels will then be redistributed to meet the needs of other agencies in Southern California which have not been met with the limited 800 MHz channels available. Partner and Participating Agencies entering into this Agreement agree to "give up" channels licensed on existing systems Haat are replaced by the neve System. FCC licenses on these "give-up" channels shall be returned to the FCC for cancellation not more than thirty (30) days after transfer and acceptance of law enforcement and/or public works operations to the Systema. An exception to the paragraph above is when partner and Participating Agencies who, as a result of transferring lav enforcement operations to the System, subsequently move other public works operations to their current 460 MHz channels, In this case, Partner and Participating Agencies agree to relinquish the previously used 460 MHz channels to public works operations within thirty (30) days of completion of the transfer to the 800 MHz System and such a transfer to public works must occur within one hundred eighty(180) days of transfer of law enforcement operations to the System (FCC requirement), at which time the previously-used public works FCC licenses on these "give-up" channels must be returned to the FCC for cancellation not more than thirty (30) days after transfer of public works operations to the 460 MHz channels. Joint Agreement Nov232004 Final Page 7 F Any city that does not have a 460 MHz law enforcement "give-up" GREEN channel to use for public works may be able to use another city's "give-up" 460 MHz GREEN channel in a cellular re-use pattern. 11.0 SYSTEM TECHNICAL MANAGEMENT Proper operation of a modern, trunked, multi-channel communications System requires centralized technical coordination. OCSD/Communications Division has established a 24-hour System Watch at Loma Ridge to assure seamless operation of this complex system. The infrastructure for this System is currently housed in 24 separate radio sites, with Loma Ridge serving as the master site. 11.1 Technical Liaison Committee The 800 MHz Technical Liaison Committee is utilized to develop the technical operation policies and procedures of the System. This committee is composed of sworn, technical and operational personnel of County and City Law Enforcement, Fire,Lifeguard and Public Works operations involved in the 800 MHz CCCS. 11 'Technical Standards Technical standards are an essentiall part of the operation of a multi-user system. To ensure the long-range effective operation of System, technical standards shall continue to be reviewed and evaluated. Said standards shall be approved by the Technical Liaison Committee and all Partner and Participating Agencies will be required to adhere to thein. Fail-are to adhere to the technical standards may result in mobile or portable field equipment being restricted from access to the associated Backbone System, 11.3 Security Any authorized user of the 800 MHz CCCS shall be required to protect the security of the system and its users by complying with the policies set forth in the "Security flan for the Change County 800 MHz Countywide Coordinated Communications System" document. Responsibilities include, but are not limited to, adhering to the Lost/Stolen/Missing Radio Procedure, providing physical security for equipment and documentation, not using Radio Service Software (RSS) to modify the configuration of any radio programming, and not providing technical information or radio equipment to unauthorized persons. As Participating Agencies or Mutual Aid organizations join the system, a copy of the Security flan will be provided to the director of said organizations and will be advised to share it with appropriate personnel. 11..4 Approved Equipment The initial Systema implementation consisted of equipment supplied by the original system equipment vendor and met the technical requirements of the Joint Agreement Nov232004]Final Page 8 Systema. {UCSD/Communications shall compile a list of this approved equipment and make it available to all Partner and .participating Agencies. In the future, as newer equipment from the original vendor or other vendors become available, OCSD/Communications shall evaluate it for compatibility with the System and make recommendations to the Technical Liaison Committee. Any equipment that meets the technical criteria for operation on the System shall be added to the approved list. OCSD/Communications will be responsible for negotiating pricing on new equipment with recommendations forwarded to the Ccaveance Committee for final approval. 11.5 'Technical Standards and Equipment Evaluation The OCSD/Corn_ un.ications Division maintains engineering and technical staff whose task is to maintain, manage and operate the 800 MHz CCCS. Technical management of the System shall continue to be the responsibility of OCSD/Cormraunications Division. County technical staff shall evaluate new radio subscriber equipment for adherence to technical standards prior to the Technical Liaison Committee for approval and to the vendor requesting equipment evaluation.. Any disputes regarding the technical evaluation of equipment will be referred to the OCCOPSA Communications Committee, OCFCA. Communications Committee, OCLC Communications Committee, and OCPWC, with final approval by the Governance Conunittee. 12.0 SYSTEM MODIFICATION COST APPROVALS Any Law Enforcement Subsystem modification or other action proposed by OCCOPSA which requires Partner or Participating Agencies to obligate funds for cost sharing shall require prier approval by the Goventing Body of each Partner or Participating Agency, following approval by the Governance Committee. Any Fire Subsystem modification or other action proposed by the OCl~CA which requires Partner or Participating Agencies to obligate funds for cost sharing shall require prior approval by the Governing Body of each Partner or Participating Agency, following approval by the Governance Committee. I Any Lifeguard Subsystem modification or other action proposed by the OCLC which requires Partner or Participating Agencies to obligate funds for cost sharing shall require prior approval by the Governing Body of each Partner or Participating Agency, following approval by the Governance Committee. Any Public Forks Subsystem modification or other action proposed by the PWPC which requires Partner or Participating Agencies to obligate funds for cost sharing shall require prior approval by the Governing Body of each Partner or .Participating.Agency, following approval by the Governance Committee. Joint Agreement Nov232004 Final page 9 13.0 CONTRACTS The County may from time to time enter into such agreements or contracts with various vendors to purchase or lease equipment, and for installation, service and maintenance of equipment as may be necessary and required in order to effectuate this Agreement. All such agreements or contracts shall comply with applicable State Law for counties. Appropriate shared costs will be included in backbone cost-sharing allocations. 13.1 County Responasi}afties OC SD/Communi cations shall negotiate and enter into agreements or contracts with the various vendors as contemplated in this Agreement. OC SD/Communi cations shall make payments due and payable under such agreements on behalf of Partner and Participating Agencies. OCSD/Communications shall negotiate and enter into agreements with new Participating Agencies which may hereafter receive:approval to access,the system for day-to--day operations pursuant to this Agreement,provided that: ® The Participating Agency agrees to the terms, conditions and costs for entry as defined by the Governance Committee on behalf of the Partners. Current policy by the Govmance Committee directs a system entry fee of 53,295 per radio for Federal or State agency participation and $2,490 per radio for agencies operating strictly within the confines of the County. Participating Agencies are required to have their radios templated and programmed by OCSD/Communications Division staff, participate in the flat fee radio equipment maintenance program, and meet their annual backbone cost sharing obligation. • Requests by Participating Agencies will be evaluated in terms of potential channel loading on the 800 MHz CCCS. This evaluation will include an identification of the number of radios to be added, the type of communication being conducted, and the specific radios cell that will be impacted by the addition of this Participating Agency. if the additions of the Participating Agency may cause an extensive impact on channel loading, an outside channel loading analysis may be pursued at the expense of the requesting Agency. ® Additional terms, conditions, and costs for entry shall be included in a separate agreement as established by the Governance Committee. The Governance Committee is givens said authority under this Agreement with the understanding that adequate fees will be charged as appropriate. Said separate agreement shall include any direct or indirect compensation to Partner Agencies for System Backbone usage by new Participating Agency(s). Joint Agreement No-v232004 Final Page 10 8 0CSD/Communications shall obtain the approval of the Governance Committee to determine the appropriate additional terms, conditions, and costs to be included in said separate agreement. ® Any such new Participating Agency hereafter who shall desire to become a party to this Agreement may do so by executing a copy of this Agreement, as well as the separate agreement if applicable. 8 Compensation may take the form of improvement or modification of System or other contribution for the benefit of all Partner or Participating Agencies. 14. EQUIPMENT FACILITIES AND STRUCTURES Additional facilities, structures, and modifications may be needed to implement the System, including System Backbone facilities and System Field Equipment facilities (e.g., dispatch centers). 14.1 System Backbone Facilities In the event of a decision by the Governing Authorities to financially support expanding or modifying existing facilities, or adding new County radio structures or facilities as necessary, to support the implementation of the System Backbone, the Colony shall be responsible as lead agency to implement these expansions, modifications, or additions. 14.2 Field Equipment Facilities Individual Partner or Participating Agency shall, at its sole Partner or Participating Agency expense, expand or modify its existing structures, facilities, or dispatch centers as required to support the installation or enhancement of Partner or Participating Agency System Field Equipment. 15_ SYSTEM MODIFICATIONS AND COST S NG 15.1 System Modifications System modifications may be needed from time to time to meet the changing € needs of Partner and Participating Agencies. System modifications, expansions or enhancements will not be allowed without technical review by the County and approval by the Governance Committee. System modifications recommended by County and agreed to by the Governance Committee will then be forwarded to Governing Authorities for approval, as appropriate, and implemented by County. Cost sharing of future System Backbone modifications shall be determined based on the benefit to be derived by individual Partner or Participating Agencies. Joint Agreement Nov232044 Final Page 13 i The cost for any modification intended for the sole use and support of a single Partner or Participating Agency shall be borne by that Partner or Participating Agency. The roost for any modification intended to improve service for an identifiable group of Partner or Participating Agencies in a local area or Net shall be shared by those Agencies in a manner agreeable to those Agencies. 15.2 Cost Sharing Beginning July 1,2002 A. Effective Date/Pcrcentaae Share The Cities and. Orange: County Fire Authority (OCFA) will cornrnence System Backbone cost sharing payments as of July 1, 2002. The following represents the respective aggregate obligations for the ongoing maintenance casts of the System Backbone expressed as a percentage of the total cast: 1. FY 02-03 a. Couczty"s share of cost 51% b. Cities'IOCFA's share of cost 49% 2. FY 03.04 a. County's share of cost 45.6% b. Cities`/OCFA's share of cost 54.4% 3. FY 04-05 and thereafter a. County's share of cost 40.18% b. Cities'/OCFA's share of cost 59.82% The individual obligations for the ongoing maintenance cost of the System Backbone, as approved by the Governance Committee, for each of the Cities and OCFA shall be determined by dividing the number of radios that each of the Cities and the OCFA, respectively, are operating on the Systema by the total number of radios that the Cities and OCFA are collectively operating on the System. The resulting ratios shall each be multiplied by the aggregate percentage obligations of the Cities and the OCFA for each fiscal year as set forth above. The resulting products shall be the Cities' and OCFA's individual percentage obligations for the ongoing maintenance cast of the System Backbone in each applicable fiscal year. .Joint Agreement Nov232004 Final Page 12 The contribution made by participating Agencies will be calculated based on a per radio cost, which will be calculated on an annual basis by dividing the total operating and infrastructure backbone cost, by the total number of radios. The calculated contributions for the Participating Agencies will theca be deducted from the total backbone cost-sharing; expense. The remaining amount will be used to calculate the City, QCFA and County obligations consistent with 15,2.A.3. above. Emergency radios held in a separate pool will not be included in the radio counts for backbone cast-sharing purposes. Radios, as identified by the Partner or Participating Agencies, that are set aside strictly for the purpose of an emergency activation or some other emergency situation, and are not used for any other purpose, will be excluded from backbone cost--sharing counts. Serial numbers for these radios are to be provided by the Partner or Participating Agency. The CCSD/Communications Division will rum random radio traffic checks on those radios identified as emergency radios and will advise department heads if any ongoing traffic is occurring. 15.3 Cities/OCFA Payment of FY 02-03 Backbone Costs A. County is authorized to transfer from the County's Site Development and Infrastructure Fund to the County General Fund, an amount equal to the Cities' and OCFA's FY 02-03 share of cost for System Backbone operations. The purpose of this transfer is to finance Cities' and OCFA's FY 02-03 share of the Systema Backbone costs and to allow cities and ©CFA to pay said costs over a period of time. Furthermore, it allows the County to receive said amount in its General Fund as was budgeted for FY 02-03, B. Each city and QCFA will amortize its share of the FY 02-03 System Backbone costs, interest free, over a period of 5 years, commencing July 1, 2003, by paying back to County 20% of its share of the FY 02-03 System Backbone cost each year thereafter for five years. Each city and OCFA shall mare this payment to County along with its regular System Backbone cost-sharing expense payment for that particular fiscal year. 15.4 Annexal Payment Commencing July 1, 2003, and continuing each year thereafter, each city and CCFA will contribute 100% of its allocated share of the Systema .Backbone costs based on the formula set fords in 15.2.A above. Said payments shall be made on a quarterly basis in advance within thirty days of billing. Joint Agreement Nov232004 Final page 13 15.5 New Site Development and Infrastructure Fund The County will place the approximately $4.1 million currently in the County's Site Development and Infrastructure Fund, less the amount County is allowed to. deduct from that fund pursuant to 15.3.A above, into a separate Site Development and Infrastructure Fund. This fund will be controlled by the 800 MHz Governance Committee. Each project financed from this fund will require prior Governance Committee approval. Each expenditure from the Site Development and Infrastructure Fund must be utilized for County's share of site development and/or infrastructure costs. On June 30, 2008, any remaining balance in the Site Development and Infrastructure bund shall be administratively transferred to the County General Fund without further approval by the 800 MHz Governance Committee,cities or the OCFA. The Partner and Participating Agencies will share in the cast of 800 MHz CCCS [: system and infrastructure upgrades. The funding sequence for payment of these costs will be as follows: f v Use of grant funds if available. I a Use of system entry fees contributed to the system from new Participating Agex�eies as they join the system. E 0 Use of combined: City/County contract reserve fund consistent with percentage contributions made by cities versus County. Use of infi-astructure contributions collected annually as part of the backbone cost-sharing allocations. Contributions to infrastructure payments will be made on a 70% Cities/OCFA and 30% County of Orange basis, consistent with the Motorola contract allocation split during 800 MHz CCCS implementation. OCSD/Communications will prepare a document and timeline that identifies the remaining infrastructure requirements and estimated costs by fiscal year, thereby bringing closure on the balance of the infrastructure necessary to complete the original 800 MHz CCCS. Infrastructure payments beginning in FY 2005/2006 will reflect contributions needed to meet these outstanding obligations. a County will pay For design and construction costs for radia sites required to address outstanding coverage issues that remain frorn initial 800 MHz CCCS implementation, which are Newport Beach, Dana Point and Brea/Carbon Carryon sites. ® County will evaluate the inclusion of radio site construction and infrastructure for new housing developments as part of Mello-Roos costs. 15.6 Exclusive Backbone System Casts Unless otherwise authorized by separate agreement or aro amendment to the 800 MHz CCCS Joint Agreement, none of the east elements covered under the 800 MHz Communications System Agreement for Cost Sharing shall be included in other service agreements between the County of Orange and the Cities or OCFA. Joint Agreement Nov232004 Final Page 14 15.7 New participating Agencies New users of the System shall be charged pursuant to the policy established by the Governance Committee udder Sections 13.1 and 16 of the 800 M14z CCCS Joint Agreement. 15.8 Budget/Year-End Settlement A. The 800 MHz budget and allocation of expenses will be submitted for approval to the Governance Committee ninety (90) to one hundred and twenty(120)days in advance of each fiscal year and communicated to the Partner and Participating Agencies for purposes of including same in their budgets for the next fiscal year. f B. As soon as practicable following the end of each fiscal year, a final independent audit or a financial review as stipulated by the Governance Committee, shall be performed to determine the actual cost of backbone system operations, infrastructure and maintenance costs for that fiscal year_ The findings of this audit or financial review shall be madr- known to the Partners and Participating Agencies on the 800 MHz CCCS. Thereafter, to the extent there have been contributions made by the Partners and Participating Agencies which exceed the actual cost of operations and maintenance, the amount of said excess contributions shall be credited to each party in the same proportion as was used to create the excess. Any excess for operational expenses shall be deducted from each entity's fiscal year obligation for the following fiscal year. In the event of a shortfall, each party shall be billed its pro-rata share of the shortfall, which shall be paid in the first quarter payment for the next fiscal year following the fiscal year of the shortfall. C. Contributions made to infrastructure by each Partner Agency and Participating Agency will be held in either the specific County Account (I 5L) designated for 800 MHz CCCS infrastructure or system upgrades or in the third-party escrow account as deternxined by the Governance Committee. In either case, interest earnings will be allocated to these specific funds. Whether the Governance Committee determines Haat these funds will be held in a third-party escrow account or a County fund, the fees for this account will be included as a backbone cost-sharing expense. As designated under the 800 MHz Escrow Agreement, unless otherwise modified, escrow account funds can only be spent for Motorola expenditures in support bf system enhancements or infrastructure costs. I3. Should any Partner Agency or Participating Agency fail to make its appropriate payments when due, the County shall take action as is appropriate to obtain such payment. Nothing in this Agreement shall be construed as the County's exclusive remedy for the remediation of Ioint Agreement Nov23 2004 Final Page 15 defaults by Governing Authorities, and the County reserves the .right to pursue any and all available rights and remedies at law or in equity. 15.9 800 MHz Site Revenues In the event County decides to generate revenues from the commercial, non- governmental sector by leasing space at the County's radio sites, the following shall apply- A. The use of said radio sites shall not interfere with or degrade the efficiency of the System. Ia, The net revenues generated from such use shall be shared among the Parties to this 800 MHz CCCS Joint Agreement in the same proportion as each party contributed to the maintenance and repair of the radio site(s) for the fiscal year the revenue is generated, up to the amount of each party's contribution for maintenance and repair of the base radio site(s) from which the revenue is generated. All additional net revenges shall go to the County.. 15.10 Future System EnhancementstUpgradesfReplace ents It is anticipated that a significant upgrade of the 800 N1Hz CCCS will be required as early as 201 O} The Governance Committee, with staffing provided by the County, will be responsible for defining the required upgrades and anticipated funding requirements. The Governance Committee will develop a long-range plan and establish a multiyear Equipment Replacement Fund for the purpose of accumulating funds from the Partner and Participating Agencies. The Equipment Replacernerrt Fuad will be designed to allow for the trading of interest by individual contributor. 16. ADDITIONAL PARTICIPATING AGENCIES OR CONSOLIDATION GE ;PART'ICIIPA' ]TNG AGENCIES Law EnforcernentfPublic Works/Fire/Lifeguard Agencies may be added to the system with approval by that Agency's Governing Authority, support by appropriate operational committees,and approval of Governance Committee. The System is designed to support multiple Participating Agencies. New Participating Agencies may only be added to the System within channel loading limits without degrading the level of service. (Refer to Section 13.1.) The Systems roust adhere to FCC minimum loading standards. In order to meet the minimum loading standards established by the FCC and to ensure efficient utilization of the System spectrum resource, County will continually monitor the Ievel of use of the System. Joint Agreement Nov232004 Final Mage 16 The County shall be responsible for coordinating access to the System, training new users in operational and security procedures, and assuring compliance with technical standards. The new Agency may be responsible for the cost of these services. 16.1 Adding Participating Agencies: Newly Incorporated or Contract Cities [ Cities presently contracting for law enforcement, fire or public works services f from the County or other Participating Agencies may in the future desire to form their own departments. In such cases, the County shall work with these agencies to develop an appropriate system design and implementation plan to transition to E an independent city system similar to other cities. Any System field Equipment or other costs associated with the transition of a New City or Contract City to the System shall be the responsibility of the city unless addressed in a separate agreement with County. 16.2 Consolidation of Law Enforcement Agencies, Public Works Agencies or Eire Agencies Cities presently contracting for law enforcement, fire or public works services from the County or other Partner or Participating Agencies may in the future desire to consolidate with ether departments to form regionalized systems. In such cases, the County shall work with these agencies to develop an appropriate system design and implementation plan to transition to a consolidated system. Any System Meld Equipment or other casts associated with the transition of a Contract City or Independent City to form with others in a consolidated unit shall be the responsibility of the consolidated entity, unless addressed in a separate agreement with the County. 16.3 Adding Non-City/Non-County Participating Agencies Newly formed Non-City/Non-County Participating Agencies that do not participate in the System in its initial implementation may desire to use the System. County shall work with any such Participating Agency to develop an appropriate system design and implementation plan to transition to the System after approval is recommended by OCCOPSA, OCFCA, OCLC, and OCPWC, as appropriate, and approved by the Governance Committee. An agency that does not participate in the original purchase and cost sharing of the System Backbone shall contribute a share of the System cost consistent with Section 13.1. Funds from this account may be used for Backbone System enhancements for the benefit of all Partners and Participating Agencies. Enhancements shall be recommended by the Technical Liaison Committee and: OCCOPSA, OCFCA, (SCLC, and OCPWC as appropriate, with final approval by Joint Agreement Nov232004 Final Page 17 the Governance Corrunittee, Approved enhancements involving cost sharing shall be submitted to the Governing Authorities for approval as appropriate. Any Backbone System modification costs required to transition a New Non-City/ Non-County Participating Agency to System shall be the responsibility of the new Non-City/Non-County Participating Agency. Any System Field Equipment costs associated with the transition of a Now Non- City/Non-County Participating Agency to Systems shall be the responsibility of the new Non-City/Non-County Participating Agency. 16.4 Adding Mutual Aid Providers Certain governmental and non-governmental Mutual Aid Providers may be granted access to the subsystems, for the expressed purpose of providing Mutual Aid to a Participating Agency. Access may only be granted by the bodies described in Sections 3, 4, 5, 6 of this Agreernent. Any Backbone System modification costs associated with adding a lvlurLW Aid Provider to the System shall be the responsibility of the Mutual Aid .Providers and/or the sponsoring Partner or Participating Ageney(s). Any System Field Equipment costs associated with adding a Mutual Aid Provider to the Sys tern shall be the responsibility of the Mutual .Aid Provider and/or the sponsoring Partner or Participating Agency(s). 17. LIABILITY Each Party listed in Exhibit "A" (the "Indemnitor") shall indemnify, defend, and hold all other parties, and their agents and employees (the "Indemnitees") harmless from all claims, liabilities, damages, and lasses to the Indernnitees arising out of any acts or omissions of itself and its agents and employees in connection with the performance of this Agreement which acts or omissions constitute gross negligence. 1s. GOVERNANCE COMMITTEE The 800 MHz Governance Committee will oversee implementation and operations of the 800 M14z System including Partner and Participating Agency compliance with payment schedules, addressing operational issues affecting System operation and backbone site development, reviewing and approving conversion, modification and enhancement plans, approving contract pricing changes, resolving disputes between Partners or Participating Agencies, approving the policy recommendations of the Committees, approving policy, operational and fiscal matters necessary for the operation and maintenance of the Systems, and performing any other responsibilities required to implement this Agreement_ Point Agreement Nov232004 Final Page 18 The Governance Committee shall he responsible for recommending 800 MHz Project operating and capital improvement budgets that are jointly funded by the Parties to the Agreement. The appropriate Governing Authorities will be responsible for approving these budgets through the backbone cost-sharing approval process. Committee members, as identified below, will also be responsible for coordinating with their appropriate associations/agencies on issues involving Governing Body approvals: V pour City Managers appointed by the Change County City Managers' Association ® Chief Executive Officer, County of Orange,or Designee ® Sheriff Coroner,or Designee ® Resources and Development Management: Department Director, or Designee i Each roust designate and name an alternate as a voting member ifmember cannot attend. 19. AGREEMENT AMENDMENT PROCESS This Agreement may be amended or modified by consent of all of the governing Authorities representing the Parties. 20. WITHDRAWAL FROM SYSTEM This Agreement shall take effect as above dated. This Agreement may be terminated by any Parties or Participating Agencies to the .Agreement as listed on Exhibit "A" or Exhibit "C" as to that Warty or Participating Agency by serving written notice of termination on the County and after meeting its financial obligations under this Agreement. After the expiration of sixty(60)days from the giving of such notice, the Party or Participating Agency so electing to withdraw shall cease to be a Party or participating Agency to this Agreement. Such termination shall not relieve said Party or Participating Agency or other Party of any financial obligation assumed as part of this Agreement. (Said Darty and Participating Agency shall still be obligated to pay its backbone cast-sharing expense for that fiscal year and its annual fiat fee expense for that fiscal year if the Party or Participating Agency is participating in the flat fee program.) The Party or .Participating Agency terminating shall not be responsible for any financial obligations assumed by the other Parties or Participating Agencies hereto subsequent to said termination. Similarly, it is understood that County has ownership of the Systern Backbone and certain backbone sites, as well as FCC licenses presently owned by the County, and upon any termination by any Parties Joint Agreement Nov232004 Final Page 19 to the Agreement, any and all right, title and interest in the System Backbone, those backbone sites and FCC licenses shall remain with the County. Should the County wish to withdraw, an orderly transition to remaining Parties and Participating Agencies must be affected. joint Agreement Nov232404 Final Page 20 IN WITNESS WHEREOF, the Parties and Participating Agencies hereto have set their hands and seals on the date set forth opposite their respective signatures on identical counterparts of this instrument, each which shall for all purposes be deemed an original thereof COUNTY OF OI ANCE ORANGE COUNTY FMB AUTHORITY By: By: Board of Supervisors Chairman Dated: Dated. Approved As to Form: ATTEST: County Counsel AZL, r Clerk of the Authority CITY OF- San ,Juan Capistrano APPROVED AS TO FORM- ATTEST: By: _. Authority Counsel By-. Dated, By: Wva&f Hart, May-or SIGNED AND CE=P REt3 THAT A COPY OF THIS 0 0 HAS S DELIv D T C, F T" xRD Irk -rg� rat Tfl ATTEST. ty C rk - MaTga-rct R� Monahan LEN J,BLOOM CLER�QF THE BOARD OF&UPERVISORS 0 NGE COUNTY,CALIFORNIA Dated: Approved As to Form, City Atto]Aey ,John R. Shaw Joint Agreement Nov232004 Final IN WITNESS WHEREOF, the Parties and Participating Agencies hereto have set their hands. and seals on the date set forth opposite their respective signatures on identical counterparts of this instrument, each which shalt for all purposes be deemed an original there-of. COUNTY OF OrGE OR-ANGE COUNTY FIRE AUTHORYFY By, iry By- Dated.Board of SupervisorsChairman-4 Chairman Dated: Approved As to Form: ATTEST: County Counsel Clerk of the Authority CITY OFSan Juan Capistrano APPROVED AS TO FORM: ATTEST: By: Authority Counsel By; Dated. Wyatt Hart, Mayor BY. SIGN AN CERTIFIED THAT ACOPY OF THIS U HAS SEEN DEL�VEJREU TO HE IRMAN OF TH ARD �J-TEST- CityClerk Marga-ret R. Monahan N j BLOOM w �jHS BOARD OF SUFERVISORS CL M ORA COUNTY,GAUFoRNIA Dated. ED Doc AKT 'T C IRMAN U" H�C BLOOM 13ARLEN 1 Approved As to Form, City Attorney ,Jo R. Shaw Joint AgreemmtNov232004 Final EXHIBIT A 800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM PARTIES TO AGREEMENT CM RESPONSIBLE ADDRESS PHONE# ADMIMSTRA'ITOR Aliso Vi 'o Cit Manager 12.tourney, Suite 1 00 Y g Aliso ViLo, CA 92656-5335 9491425-2512 'o Anaheim City Manager 200 S.Anaheim Blvd.Anaheitn,CA 92805 714/765-5162 1. Civic Center Circle Brea City Manager Brea, CA 92821-5732 7141990-7770 Buena Park City Manager 6650 Beach Blvd.Buena Park,CA 906X} 714f562-3550 77 Fair give Costa Mesa City Manager Costa Mesa,CA 92626 714/754-5328 5275 Orange Avenin Cypress City Manager C rens,CA 9063/} 714/229-6688 33282 Golders Lantern,Suite 203 Dana Point City Manager Dana Paint, CA 92629 949/24€1-3513 FountainValley City Manager 10200 Slater Avenue 7I41593-4410 Fountain Valles,CA 92708 303 WF Commonwealth Ave Fullerton City Manager Fullerton,CA 92832 714/738-6310 11222 Acacia Parkway Garden Grove City Manager Garden Grove,CA 92840 714/741-5100 Hlintington Beach City Administrator 20M Manz StreetIfon Beach,,CA 92648 714/536-5575 1 Civic Center Plaza Irvine City Manager P.O. Box 1'9575 949/724-6246 Irvine,CA 92623-9575 La Labra City Manager 201 E. La Habra Blvd.La Habra,CA 90633 562!905-9701 7822 Walker Street La Palma City Manager La Palma, CA 99623 714/690-3333 505 Forest Avenue Laguna Beach City Manager Laguna Beach,CA 92651 949/497-0'704 24035 El Toro Road Laguna.Hills City Manager Laguna Hills,CA 92653 949!707-261f1 Laguna Niguel City Manager 27801 La Pax Road 949/362-4300 La ria Niguel,CA 92577 Laguna Woods City Manager 24264 El Toro Road Laguna Woods, CA 92653 9491639-0525 Lake forest City Manager 25550 Commercentre DriveLake Forest,CA 92630 949!461-3410 Los Alamitos City Manager 3191 ICatella Avenue 562/431-3538 Los Alamitos, CA 90720 ext. 201 Mission ViejoCity Manager 200 Civic CenterMission Viejo,CA 92691 949/470-3051 Exhibit,8 as it/03104 -i- EXHIBIT A. 800 MHz COUNTYWIDE COORDINATED COMM-UNICATIONS SYSTEM PARTIES TO AGREEMENT C2TY RESPONSIBLE ADDRESS PHONE# ADMINISTRATOR Newport Beach City Manager 3300 Newport Blvd. 949/644-3000 New ort each, CA 92663-3884 Grange City Manager 300 East Chapman Ave. 7141744-2222. Oran e,CA 92866 Placentia City Administrator 401 East Chapman Ave 714/993-8117 Placentia, CA 92870 Rancho Santa Margarita City Manager 22112 El Paseo 9491635-1800 Rancho Santa,Margarita,CA 92688 ext. 210 San Clernente City Manager 100 Avenida Presidio 949136.1-8322 San Clemente,CA 92672 San Juan Capistrano City Administrator 32400 Paseo Adelanto 949/443-631:7 San Juan Capistrano,CA 92675 Santa Ana City Manager 20 Civic Center PlazaSanta Ana,CA 92701 714/647-5200 Seal Beach pity Manager 211 9th Street 562/431-2527 Seal Beach,CA 9/1740 ext. 300 Stanton City Manager 7800 Katella Avenue 714/379-9222 Stanton,CA 90680-3162 ext. 240 Tustin City Manager 300 Centennial Way 71415'73-3010 Tustin,CA 92780 _ 17855 Santiago Blvd. Villa Park City Manager 714/998-1500 Villa Park, CA 92861 8200 Westminster Blvd_ 714/898-3311 j Westminster City Manager Westminster,CA 92683 ext.442 4845 Casa Loma Avenue Yorba Linda City Manager P.0. Box 87014 714/961-7110 Yorba Linda,CA 92886 West Cities West-Comm 911 Seal Beach Blvd. Communications Center Administrator Seal peach, CA 94740 562/594.7243 (West-Comm Exhibit A, as 11103104 -2- EXHIBIT A 804 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM PARTIES TO AGREEMENT E COUNTY RESPONSIBLE AGENCY/ ADMINISTRATOR ADDRESS PHONE# DEPARTMENT 401 Civic Center Drive West District Attorney District Attorney P.0.Box 808 7141834-3636 Santa Ana, CA 92702 Health Care Agency Director 4Q5 W.5h stet 714/834-6254 Santa Ana, CA 92701 Integrated Waste Director 320 N.Flower St., Suite 400 7141834-4122 Management Department Santa Acta,CA 92703 e Ai Airport 3160 Airway Avenue Sohn Wayne sport Ai ort Director 949/252-5183 Costa Mesa,CA 32626-4608 f PrabatiataDepartment Chief Probation Officer 1535 E.Orangewood Avenue 714/937-4701. Anaheim,CA 92705 Resources&1Levelopment 300 N.Flower Street Director 7141834-4643 Management Department Santa Ana,CA 927€33-5000 Sheriff-Coroner 550 N. Flower St. Department Sheri.ff-Coroner P. 0.Box 449 7141647-1800 Santa Ana, CA 927€33 FWE SERVICES RESPONSIBLE ADDRESS P19ONE# ADMINISTRATOR Orange County Fitt Fire Chief 1 Fire Authority Road 714173-0014 Authority Irvine,CA 92602 Metro Net Fire Dispatch Communications 201 So.Anaheim Blvd., Sante 302 714/763-4077 Center Manager Anaheim,CA 92805 Exhibit A as 11/03/04 -3- EXHfBI "8 CITY USERS LAW PUi3LJC LIFEGUARD FIRE WORKS ALISO VIEJO SHERIFF OCFA ANA#IEIMX X i X SREA — — �- - X X T -_ — X - BUENA PARK _ .. _.._.�_.. X X _ ! OCFA ..-. COSTA MESA —� X X CYPRESS—_ X X [ OCFA DANA POINT ; - SHERlF'F X _ 1 � _. _.� _OCFA FOUNTAIN VALLEY X X ( X FULLERTQN _ X X -�€ X - ;. .. _ GARDEN GROVE X X Y, - kiUNTINGTON BEACH.. _.. _ ... �.. x_ X - X X iRVINE�--_. _ _ X E � OCFA LA HABRAx [,A F'ALiuIA �--'- .—.,.._. ��. X ._.—. � _�_,_—..._. �__--©CFR—._- LAGUNA BEACH�— X X X j X LAGUNA HILLS SHERIFF X OCFA LAGUNA NIGUEL SHER(f F T— X OCFA LAGUNA WOODSi SHERIFF �— � OCFA LAKE FOREST SHERIFF �_ OCFA: LCIS r4LAM170S X t OCFA MISSION VIEJO SHERIFF �� X �— �W OCFA NEWPORT BEACH X l X ORANCE x X F'LACE[�IT[AX X OCFA RANCHO SANTA MARGARITA � ��SHERtFF ! OCFA I+ — SAN CLCENT1= �_- `..._ _._.. �.... SHERIFF --x X � OCFA SAN JUANCAPTSTRANL SHERIFF �_m K j —�—- OCFA SANTA AIWAX —T— x �-- ...-�--- SEAL BEACH X X X CFA SANTC3IW _ HER, € X OCFA .._ 7lSS7IN X _— _ __.._ X OCFA SHERIFF X --�---OCFA WESTMINSTERX J X — OCFA _ YORSA LINDA- � BFiEA_ r— OCFA X WEST-COMM K METRONET ._.. COUNTY USERS PUBLIC LIFEGUARD FIRE WORKS DISTRICT ATTORNEY X HCAx IWML} X JOHN WAYNE AIRPORT - - _� X ; X PRE)$ATION X SHERIFF-CORbfdER ! X I OCFA x._ -- Exhibit S jh11/03104 EXHIBIT B R UTUAL AID USERS LAW PUBLIC LIFEGUARD FIDE WORKS AFRC FIRE DEPARTMENT � �. � I X AMR AMBULANCE X BOEING FIRE DEPARTMENT X CALIF©RMA HIGHWAY PATRb - X � � CALIFORNIA STATE PARKS X CALIFORNJA STATE lJN)VERSIT`(FULL.ERTON POLICE ....— CAMPPENDLETON FIRE DEPARTMENT CARE AMBULANCE _.._ _..� X CDF RIVERSIDE FWE DEPARTMENT _ , _T~ - X CORONA FIRE OF-PARTMENTX DISNEYLAND FIRE©EPARTM5ff-- 3 � — � X DOCTOR'S AMBULANCE �'— _ — X EMERGENCY AMBULANCE € X X HUNTINGTON,BEACH UNION HIGH SCHOOL?STRtCT P17 X LA HABRA HEIGHTS FIRE DEPARTMENT I X LAGUNA BEACH COUNTY WATER DISTRICT 1X LOS ANGELES COUNTY SHERIFF AERO BUREAU X _ MEDIX AMBULANCE X - MERCY RIR _� -X NAVAL WEAPONS STATION FtRE DEPARTMENT _ _ _ - X NORTHROP GRUMMAN FIRE DEPARTMENTSADDLEBACK COLLEGE POLICE DEPARTMENT � X �-� T . SAN ITATFE' N DISTRICT OF ORANGE COUNTY SChIAEFEFtAMBUTANtCE X UNITED STATES FOREST SE4�VICE _..__� ! X UNIVERSIT'�Y OF CALIFORNIA IRVINE P0LiCE X � E I Exhibit 6 ah 11103104 E lE IRITC 900 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM MUTi.IAIL.AID USERS MUTUAL AID USERS RESPONSIBLE ADDRESS PHONE# ADMINISTRATOR BATOR AFRC Fire Department Tom McKinnon 4250 Constitution562J795-2144 Los Alamitos,CA 90724 AMR Ambulance Ernie Chavez 10662 Stanford Ave. 7141638-6200 Garden Grove,CA 92840 Boeing Fare Department Scott Bolton 2600 Westminster Blvd. 5621797-3188 Sea] Beach,CA 90740 California Highway Patrol Bob Fablee 3865-A W. Commonwealth Ave. 714/449-7091 Helicopters Fullerton,CA 92833 California State Partes Ken Kramer 8471 Worth Coast Highway 949/497-1582 Uguna Beach,CA 92651 California State University P.O.Box 6$06 Fullerton Police and Fire Sgt. Bob Baker 7141278-2904 Departments Fullerton„CA 92834--6806 Camp Pendleton PO Box 5552.11 Chief'�'imathy Hoover PO Fire Department Camp Pendleton,CA 92055 Care Ambulance stick Richardson 8932 Katella Ave.,Suite 20l 7141'828-77501 Maheim,CA 92804 CDFRivenide 230 W. San Jacinto Ave Fire Department Chief Mike Burton Perris,CA 92570 951/940-6900 Corona Fire Department Deputy Chief Marcus 815 W.6hStreet909/736-2220 Billington Corona,CA 92882 Disneyland Fire 1313 S. Harbor Blvd. Department Lon Cahill 1313 CA 92803-3232 714!781-4666 23091 Terra Drive 949/951-8535 Doctor's Ambulance aim Ignacio Laguna Hills,CA 92653 ext. 206 Emergency Ambulance Jim Kanas 3200 East Birch#A 7=14/990-1:7:42] Brea, CA. 92821 11000 Wilshire Blvd-, Ste. 1700 FBI Dan loch 310!996-3720 Los Angeles,CA 90024 Huntington Beach Union Scott Atkinson 10251 Yorktown Ave. 714I536-7521 High School District Police Beach,CA 92646-2199 La Habra Heights Fire Jahn Nielsen 1245 N. Hacienda Road 562{694-8283 Department La Habra heights,CA 90631 Laguna Beach 306 Third Street Dennis Hoffer 949/497-2585 County Water District Laguna Beach,C.A. 92651 EI�os Angeles County 3235 Lakewood Blvd. Sheriff Aero Bureau Capt..Iam s DiGiova a Long Beach, CA 90808 562/421-2701 Areo Bureau Exhibit C as 11103/04 -1- EXHIBIT C 800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM MUTUAL AID USERS MUTUAL AID USERS RESPONSIBLE ADDRESS PHONE i# ADMINISTRATOR Medix Ambulance Michael Dimas 26021 Pala Drive 9491470-8921 Mission Viejo,CA 92691 Mercy Air Aaron 4shirm P.�k.Bax 2532 909/841-2882 Fontana,CA 92334 Fire Division Code N23 Naval Weapons Station Larry Bach Fire Department Seal Seal Beach Blvd. 562/626-7005 Seal Beach, CA 94740-5000 Northrop Grumman Fire Sam Luque 330100 Avenida Pico 949/361-7011 Department San Clemente,CA92673 Saddlebag College 28000 Marguerite Parkway Chief Hairy farmer 9491582-4585 Police Department Mission Viejo,CA 92692 Sanitation District of 10844 Ellis Ave. Orange County Howard L ernblCe Fountain Valley,CA 92728 714{53-727Q Schaefer Ambulance Jimmy McNeal 221.5 South Bristol Ave. 714/545-8486 Santa Ate,CA 92704 United States Forest James Nordenger P'.0.Boy,897 8581695-0258 Service Poway,CA 92074 University of California, 150 Public Services Building Lt. Teff Hutchinson 949/824-1140 Irvine Police Department Irvine,CA.926197-49011 I i Exhibit C as t 1143104 -2- EXHIBIT D 800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYS'T'EM PARTICIPATING AGENCIES AGENCY RESPONSIBLE ADDRESS PRONE4 ADMINISTRATOR OR E C E Exhibit D as 11103iO4 -1- AMENDMENT TO JOINT AGREEMENT'` FOR THE OPERATION, MAINTENANCE AND FINANCIAL MANAGEMENT OF THE ORANGE COUNTY 800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM THIS AMENDMENT ("Amendment") is entered into on , 2015 by and between the Parties listed on Exhibit A, attached hereto, which are sometimes individually referred to as "Party" or collectively referred to as the "Parties." RECITALS A. On November 23, 2004, the Parties executed that certain document entitled Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System ("Agreement"), which provides for the management and governance of the 800 MHz Countywide Coordinated Communications System ("800 MHz CCCS"). B. The 800 MHz CCCS requires significant enhancement in order to extend the life of the system. C. Pursuant to Section 15.10 of the Agreement, the Governance Committee and the County have developed a long-range implementation plan to extend the CCCS, and have developed a scope of work, which includes all the activities, infrastructure and project schedule information for fiscal years 2014-19 described on Exhibit B, attached hereto ("System Extension"). D. The Governance Committee and County have also developed the overall estimated cost of the System Extension, including each Party's estimated funding share by fiscal year described on Exhibit C, attached hereto. E. A Party's funding plan for the System Extension may consist of one or more of the following: 1) a Party's cash contribution, 2) a Party or a group of Parties financing all or a portion of the System Extension through the issuance of tax exempt bonds or other public financing mechanisms, and/or 3) a Party or group of Parties financing all or a portion of the System Extension through the County approved System Extension vendor. F. The Parties desire to amend the Agreement to provide their commitment to the System Extension and describe their implementation and funding obligations. G. This Amendment has been approved by the Governance Committee. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: Page 1 of 1 I. Implementation Obligations. The Parties hereby commit to fund and implement the System Extension as described on Exhibit B and Exhibit C. a. California Environmental Quality Act "CE A" . The County shall be the lead agency for purposes of CEQA and shall obtain all necessary approvals for the System: Extension. b. Party Cost Share. The Parties intend to implement and fund the System. Extension over several years beginning in fiscal year 2014-15 through fiscal year 2018-19. Each Party is responsible for its fair share contribution to the System Extension. The total estimated budget for the System Extension and each Party's fair share contribution is depicted on Exhibit.C ("Cost Share"). A Party's Cost Share is determined by the number of subscriber radios used by the Party on the CCCS, as well as the Party's proportionate share of the System Extension dedicated to System Backbone. Each Party shall pay its total Cost Share in five fiscal year payments beginning in fiscal year 2014-15 through fiscal year 2018-19 in accordance with the procedures in Subsection (c) below. Each Party acknowledges that its Cost Share for the System Extension is an estimate and is expressed as a not to exceed amount. Each Party's Cost Share will be based on an actual quote by a third party vendor who will perforin the System Extension under a contract or series of contracts approved and managed by the County("Contractor"). A Party's actual Cost Share amount will be determined prior to the beginning of each fiscal year in which it is due and will be based on the Contractor's scope of work for the respective fiscal year. Therefore,the Cost Share depicted on Exhibit C may change, and may be periodically updated by the Parties to reflect any changed equipment or authorized System Extension modification expenses. C. Invoicing& Payment. The County will calculate the actual Cost Share amount due the following fiscal year, and will invoice each Party by July 1. Each Party shall pay its respective Cost Share to the County within thirty(30) days of the start of the fiscal year. A Party is exempt from the payment procedures of this Subsection 1.c for the relevant fiscal year if it has: i. Executed a binding agreement with the County approved Contractor, agreeing to pay or finance its Cost Share through the Contractor directly, or ii. Executed a binding agreement with the County agreeing to jointly finance its Cost Share. d. Cost Share Responsibility. Upon execution of this Amendment, each Party is responsible for its actual Cost Share regardless of the form and manner of payment described herein, such that the Party cannot terminate its Cost Share obligation for any reason. In the event of a withdrawal from the system in accordance with Section 20 of the Agreement or in the case of a default for failure to pay its Cost Share in accordance with this Amendment, each Party remains obligated to pay to County the Party's outstanding Cost Share as that obligation becomes due. Should any Party fail to pay its respective Cost Share when due, the County shall take action as is appropriate to obtain such payment. Nothing herein shall be construed as the County's exclusive remedy for the remediation of defaults by a Party or Parties, Page 2 of 2 and the County reserves the right to pursue any and all available rights and remedies at law or in equity. e. Count Trust Account. The County shall deposit all Cost Share contributions into a trust account that is managed solely for the purpose of the System Extension. 2. System Extension Administration. The Orange County Sheriff-Coroner Department/Communications & Technology Division shall administer all agreements for the System Extension, and regularly report such progress to the Governance Committee. 3. Participating Agencies. The Parties hereby update the list of Participating Agencies described on Exhibit D, attached hereto, which shall replace in its entirety Exhibit C of the Agreement. Participating Agencies will continue to contribute to overall backbone costs through the payment of a separate and established entry fee for every radio added to the system. 4. Capitalized Terms. Any capitalized terms not defined herein shall have the meanings set forth in the Agreement. 5. Counterparts. This, Amendment may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute but one and the same instrument. 6. Full Force. Except as expressly set forth herein, the Agreement shall remain unmodified and in full force and effect. Page 3of3 IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first written above. THE COUNTY OF ORANGE, a political subdivision of the State of California By: Chairman of the Board of Supervisors SIGNED AND CERTIFIED THAT A COPY' OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD By:_ Clerk of the Board of Supervisors County of Orange, California APPROVED AS TO FORM: COUNTY COUNSEL By: [CITY SIGNATURE BLOCKS TO BE INSERTED] Page 4 of 4 EXHIBIT A PARTIES TO THE AMENDMENT ]RESPONSIBLEADDRESS PHONE # ENTITY ADMINISTRATOR City Manager 12 Journey, Suite 100 Aliso Viejo Aliso Viejo, CA 92656-5335 949/425-2512 Anaheim City Manager 200 S. Anaheim Blvd. 7141765-5162 Anaheim, CA 92805 Brea City Manager 1 Civic Center Circle 7141990-7770 Brea, CA 92821-5732 Buena Park City Manager 6650 Beach Blvd. 7141562-3550 Buena Park, CA 90620 Costa Mesa City Manager 77 Fair Drive 714/754-5328 Costa Mesa, CA 92626 Cypress City Manager 5275 Orange Avenue 7141229-6688 Cypress, CA 90630 33282 Golden Lantern, Suite 203 Dana Point City Manager 949124$-3513 Dana Point, CA 92629 1.0200 Slater Avenue Fountain Valley City Manager 7141593-4410 Fountain Valley, CA 9270$ 303 W. Commonwealth Ave Fullerton City Manager Fullerton, CA 92832 714173$-6310 Garden Grove City Manager 11222 Acacia Parkway 714/741-5100 Garden Grove, CA 92840 Huntington Beach City Administrator2000 Main Street 714/536-5575 Huntington Beach, CA 92648 City Manager l Civic Center Plaza 949/724-6246 Irvine Irvine, CA 92623-9575 La Habra City Manager 201 E. La Habra Blvd: 562!905-9701 La Habra, CA 90633 Page 5 of 5 RESPONSIBLE . ENTITY ADDRESS PRONE ADMINISTRATOR La Palma City Manager 7822 Walker Street 714/690-3333 La Palma, CA 90623 Laguna Beach City Manager 505 Forest Avenue 9491497-0704 Laguna Beach, CA 92651 Laguna Hills City Manager 24035 El Toro Road 9491707-2610 Laguna Hills, CA 92653 Laguna Niguel City Manager 27801 La Paz Road949/362-4300Laguna Niguel, CA 92677 Laguna Woods City Manager 24264 El Toro Road 9491639-0525 Laguna Woods, CA 92653 Lake Forest City Manager 25550 Cormnercentre Drive 949/461-3410 Lake Forest, CA 92630 Los Alamitos City Manager 3191 Katella Avenue 5621431-3538 Los Alamitos, CA 90720 ext. 201 Metro Cities Fire Manager 201 S. Anaheim Blvd., Suite 302 71.41765-4077 Authority Anaheim, CA 92805 Mission Viejo City Manager 200 Civic Center 9491470-3051 Mission Viejo, CA 92691 Newport Beach City Manager 100 Civic Center Drive 9491644-3000 Newport Beach, CA 92660 Orange City Manager 300 East Chapman Ave. 7141744-2222 Orange, CA 92866 Orange County Fire Fire Chief 1 Fire Authority Road 714/573-6010 Authority Irvine, CA 92602 Orange, County of CEO 333 W. Santa Ana Blvd. 714/834-6200 Santa Ana, CA 92701 Page 6 of 6 RESPONSIBLE ENTITY ADIHNISTRAT(�1 ADDRESS PHONE: # City Administrator `101 East Chapman Ave 714/993-8117 Placentia Placentia, CA 92870 Rancho Santa 949/635-1800 Margarita City Manager 22112 El Paseo ext. 210 Rancho Santa Margarita, CA 92688 San Clemente City Manager 100 Avenida Presidio 949/361-8322 San Clemente, CA 92672 San Tuan Capistrano City Administrator 32400 Paseo Adelanto 949/443-6317 San Juan Capistrano, CA 92675 Santa Ana City Manager 20 Civic Center Plaza 7141647-5200 Santa Ana, CA 92701 211 8th Street 562f431-2527 Seal Beach City Manager Seal Beach, CA 90740 ext. 300 Stanton City Manager 7800 Katella Avenue 714/379-9222 Stanton, CA 90680-3162 ext. 240 City Manager 300 Centennial Way 7141573-3010 Tustin Tustin, CA 92780 Villa Park City Manager 17855 Santiago Blvd. 7141998-1500 Villa Parr, CA 92861 West Cities Police West-Comm 911 Seal Beach Blvd. 5621594-7243 Communications Administrator Seal Beach, CA 90740 Westminster City Manager 8200 Westminster Blvd. 714/898-3311 Westminster, CA 92683 ext. 402 Yorba Linda City Manager 4845 Casa Loma Avenue 7141961-7110 Yorba Linda, CA 92886 Page 7 of 7 EXHIBIT B GENERAL DESCRIPTION OF SYSTEM EXTENSION AND PROJECT" SCHEDULE 1.0 Overview The System Extension plan will focus on extending the life of the existing CCCS radio system by systematically replacing end-of-life equipment in strategic phases culminating in an upgrade to P25 compliance with the goal of continuing to provide quality radio communications to the law, fire, lifeguard and public works agencies in Orange County. 2.0 Description of System Extension 2.1 System Backbone — Radio infrastructure equipment that is at or near the end of its expected life will be directly replaced with the current version of the same equipment that will maintain all existing features and functionalities and is able to work with the existing backhaul network. Specifically, this will involve the replacement of 565+ existing Quantar radio base stations and ancillary equipment at 25 radio sites with 800 MHz 3600 bau€I. GTR8000 base stations and ancillary equipment. This will be accomplished in accordance with the following schedule: System Backbone schedule: Northwest Cell =24 Quantars replaced in 2015 Southwest Cell =40 Quantars replaced in 2015 Laguna Cell = 33 Quantars replaced in 2016 Moorhead 1R Site= 8 Quantars replaced in 2016 North Cell = 105 Quantars replaced in 2016 South Cell = 135 Quantars replaced in 2017 Crystal Cove IR Site=4 Quantars replaced in 2017 Countywide Cell = 210 Quantars replaced in 2017 Carbon Canyon 1R Site= 3 Quantars replaced in 2017 Silverado IR Site= 3 Quantars replaced in 2017 2.2 Law Enforcement .Dispatch Consoles — Police Dispatch Gold Elite consoles will be out-of-service by the vendor in 2018 and will need to be replaced prior to 2018 to maintain the existing console priority feature once the system is upgraded to P25. Console priority is a feature unique to law enforcement dispatch and allows dispatch to have the ability to transmit and receive audio simultaneously and is an officer safety necessity. Existing Gold Elite Console equipment will be replaced with its successor console, the MCC7500. Due to the complexity of the replacement at each law dispatch center, only 6 dispatch centers can be upgraded each year. A schedule has been developed to address the 20 law dispatch centers on the system, as shown below. Page Sof 8 Console schedule: FYI 4/15 - Loma Ridge, Irvine, Laguna Beach, Huntington Beach FY15/16 - Anaheim, Brea, West Comm, Santa Ana, Tustin FYI 6/17 - Orange, Fullerton, Costa Mesa, Garden Grove, Westminster FY 17/18 - Placentia, La Palma, Newport Beach, Fountain Valley, Buena Park, La Habra 2.3 System Field Equipment — When the System Backbone is upgraded to the P25 standard in FY 2018/2019, all subscriber radio equipment will also need to be P25 capable. Subscriber radios that are capable of being upgraded will need to receive the software/firmware upgrade prior to the backbone upgrade. Older subscriber radio equipment that is not capable of being upgraded to the P25 standard will need to be replaced prior to the P25 upgrade. Each agency will be responsible for the purchase of either replacement radios, or the necessary subscriber upgrade package for upgradable radios. 2.4 P25 Upgrade --- When all backbone sites and law dispatch. consoles have completed their equipment replacement, the vendor will initiate the necessary equipment and software update to bring the system up to the 7.18 software platform for P25 compliance. This final phase of the System Extension plan is scheduled for FY 201$/2019. Page 9 of 9 EXHIBIT C TOTAL. ESTIMATED SYSTEM EXTENSION COST & ESTIMATED PARTY COST SHARE BY FISCAL YEAR ::EST, IMAT D3 COST Fy 15-16 Radio counts upgradem Replace TotyA Cansde.. lao; FY 164$. FY14-17 fY47.19: TOTAL. ' . ' @P25 capr _ea_ Lcy.:. P25d Aesss+birk ."� Aw�l^E€s„e 42„ 1351 t,7s?3 1'323'69 g,t=07.F;a -391.5•tW 1.[t`�:3� 2,4�?� 9�gG73-1 3.- 8?2E,=. 32 302 :fid A4P 137 1.-563.3M 396394 215.329 495.`3& s. e;.tE?a.a FaRY: :'r; 215334 . 1 1:+5;5. 73.275 197,582 455.052217'^d 6.COSTA VF-!:.a. T 5 523 6� v�40,35�4 3.2`;8.75a Ta7_96rs 37`: 8-_502 5.628 :5.304..1037 e. R Ss 24 1� 1.01417 42 804 14 753 254?17 1'. DANA F DW "5 44 54 1 a-'.1'25c- 44.3564 37 8'60 a:7.i--9 450.362 P »aTA.sra VALLEY 2t74 249 443,?3129,275.'`-5F 5e.702 147,659 33�.:lll3 3G6p.2� '?5 13 9-3E .511,41= 3x'21-75£ t44-141 377.438 8E9250 5.109.91,-ri.: 6. :AROEN GRr.,VE 475 593 :3€9?4C 2.9822`0 129,608 :340.023 533,977 8c,'a.C#:. 452 4200 1.272 1097718 51'.ld. $i 7793 ' 752.459 17ng5-1 9,WL2438 2 '; 1F< _ X23 694. 432--'PJQ 3145,63 134,378 ;63,220 534`.53° -'73,58A Y.'M'95c% S;,eaq P&E-9al 347'. s 'E80C'ic 48,5M1_?`"? 686.789 L-A*L'ss:B'ca:'ii H 247 5:6.652 15,7'3.750 2-%8W rP.L�UPz�1-Ii�3 _ 4 4 45 e 256.Ei : 4.875 2fi.5?I] 83,360 34r.4C;'? 64 340,.T53 14.OPI 7.3fiC 82 P43 4 0 aE9 '4 - ._._..2'.3;w ?"XQ �3_549 8,175 Y4 s3_�:c4'�6T 2 6'i' :35 t2 -2 ..35 -__2 ,3' r�'..0523 T1'9, + 617.4 e '_�.L+;.r;;%:L.:att':05 `5 45 ^t? fj 2f3i'„ # i3:76 .G�d'+4 Wi7.8 4"7.6.;8 10 47 1.966-25 '05_55CL � 10'321 27303 Sd.03^"b Z 0,70.9 i 29 0 574.5 Z�3 74.98 "63.885 S9's`^. -e ::CH 43%'� 401 83i. `..;:',2:934 2.303.70 1296 49634 ?:{69,'125 526635 51d 6-115r9y y42 6.2'8.2,k_ 13'-,19$9 3-a94 Es5'�8 .::.t.RACENT'- 107 53; 413,3901 67050'0 m,?19 87,344 ?560,5'87 7.387,41 FAN--H,4, A MARG 1? 0 < Lq�l 78€76_ __ ',2w 4G.049 27' ,;t � ...Eft u3'r. 1,.; 565,6,'.;[', __.� 64.4130 145 K8 n8" 13 29 :;:..tii::.rs-�.ra'3>:Ratao - r 204._ 2a-07 2`9 zli;.. 1'.,037 59`E-620 5":;�a5�. Z27>.' 813451 3.4 J.E:72 72,'7" 1ep-220 67F'105 r: 3F.`,'"...r1m ?E(J5'9 ;3;0613 0$60.1`6 "c` 243 314 481260 1,55*'.K 71,12-6 181,667 '41-°.37 2,7_$,64.6 d'LNa PFR>•:; 'J - _ -'_-----,_...._..0 3p-..mc i.3 4,3 3.545 43_+ a^ 2733 10:057 "3_Y62 _750.,£ 35 :VE...Tt. 'c? 74 - 1.,.>'7.�: 2fi�5"r3 30L-71- 347 E2 57 J1 $':'?.2�.9 1,'..,02 !^']36" 132,159 62' -2 ..t:t;=-. 5`,€, 5E3 181 3217.:500 a,r-G_5:.rt 39?.822 i-Or ,;::05 2,67004; 1- adv 43 313 _ _ I, 3M,5e:53 24, 7E :66,347 1E 3�...a3 - 51.4_179 47 54 43'3,816' 29{7-Iso 11 4'3-tr�rVlNE'AL ..S PC' <t', - ?.4C3u v,5= 9,485 21:`?3 _ '�' T0.650 41,x38 3'x,353 722101 ILI11852 4.. Ate- C:I:"U PD - G 18 G a),73x: 3.35 1[1,548 `<4 59 w:5 439 083 4 7"✓ a 4G" Tw- l7 225 - 1,ti50,C 4v<1y, _'":7.7 :/. ?F3s0-- a5.}Ca ."s:EA 6 G 7 ,6 0 401 804. 166.82 3,-­2 14 '.,412,43,9 46, ;'WA - '9A 235 536.250' 1 zo 8? 7,53 2,-5 3!.7E'.. 76'mc y?2_' 7,EK 17,71.2 "L15..... 248 1,636,651, c:1 1,M 2-42M 6,,,7-1 2,462,443 PRCZATdGki ,T? a3` 6 !� `u^ 13.4,666 x!ca.FI . ........,_................ c5' 95`.2 2.L-- 4.428,32`^ 3 7,5,~0 6,» 7 8.1 TOTAL � - S 4,i62,4621 S 14,211,9@,5 $ 7:6.322:,727 .YtLtff her,,?!fo al "'0ax"ldf'{CSC¢'ct'.zM f.3 C:�?:7leZ4;{M1 w nW W€xcd-r"I amo0 4; 9eFbi'd f[:y $4t„$'�✓7,f1.B4 11t�rxi3'aiCnyc:vy'dt 51l;M PHRTt4j�RS##P TOTAL ;k s,reannmnervied th:sf the Parte hip m-csdinnte a Wk equipment`Lffdmse 7n FY a6-17_ Taru�x?IIt5 Page 10 of 10 EXHIBIT D PARTICIPATING AGENCIES RESPONSIBLE AGENCY ADMINISTRATOR ADDRESS PHONE# Irvine Valley College Police Chief 5500 Irvine Center Drive, Irvine CA 949/451-5201 Police Department 92618 Orange County Administrator Transportation 600 S. Main Street, Orange CA 92868 714/560-6282 Authority Saddleback College 28000 Marguerite Parkway, Mission Police Chief 9491582-4390 Police Department Viejo CA 92692 Santa Ana Unified Police Chief 1601 E. Chestnut Avenge, Santa Ana CA 7141558-5536 School District Police 92701. Department US Ocean Safety(OC President 341.27 Pacific Coast Highway, Dana 949/276-5050 Lifeguards) Point CA 92629 Page 11 of 11