Resolution Number 73-3-12-61
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4-X
RESOLUTION NO. 73-3-12-6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO ADOPTING REGULATIONS _
FOR THE USE OF COUNCIL CHAMBERS.
WHEREAS, this City Council has found and determined that,
from time to time, various citizen and community organizations,
and groups, in the City of San Juan Capistrano are in need of a
meeting place; and
WHEREAS, this Council further finds that it is in the
best public interest to make the Council Chambers available to
such groups.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of San Juan Capistrano that the following rules and regula-
tions be and are hereby adopted to regulate and control the use
of Council Chambers by citizens and community organizations and
groups in the City of San Juan Capistrano:
1. The City Council Chamber is found to be the only
adequate meeting in the City offices for community groups to use
for general meetings. All other space in the City offices, be-
cause of location, size and security is not available for citizens'
meetings where no City officer or employee is present.
2. The intended use of the Council Chambers for private
groups is for general assembly meetings only. No special activi-
ties such as entertainment, food serving, dancing, commercial or
profit making activities are considered eligible.
3. Council approval in advance is required for any
meeting of private citizen groups when no City officer or employee
is present and officially connected with the meeting.
4. Application for use of Council Chambers is to be made
on a form provided by the City Clerk.
5. Council Chambers shall not be available for use by
private citizen groups on Saturdays or Sundays or any earlier than
7:00 p.m. nor later than 12 midnight. Private meetings may not pre-
empt scheduled or unscheduled meetings of the City Council, its
commissions, committees, staff or other Council authorized activi-
ties related to municipal affairs.
6. There shall be no use of City equipment, machinery
or supplies by private citizen groups while meeting in the Council
Chambers other than the use of the sound system when arranged for
in advance.
7. To recover minimal expenses for making City Office
facilities available to private citizen groups, a fee of $10 per
hour shall be charged and an additional $5 per hour charged for the
use of the sound system. Presence of City employee during meetings
of private groups where no employee or City officer is present will
be mandatory.
8. The City Council reserves the right to make the final
decision on conflicting requests for use of the Council Chambers
and eligibility to hold meetings in the City Offices.
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PASSED, APPROVED AND ADOPTED this 12th day of March,
19731 by the following vote, to wit:
AYES: COUNCILMEN: BYRNES, CHERMAK, GAMMELL, THORPE,
WEATHERS
NOES: COUNCILMEN: NONE
ABSENT: COUNCILMEN: NONE
ATTEST:
d��
City Clerk
s��..(y
V ' I ` J
J n s F. Thorpe, Mayor oX the
't of San Juan Capistrano