Resolution Number 71-8-23-2119
RESOLUTION NO. 71-8-23-2
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO ESTABLISHING PROCEDURES AND
FEE SCHEDULE FOR VARIOUS DOCUMENTS REQUESTED BY
THE GENERAL PUBLIC
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO HEREBY
RESOLVES that the following procedural rules and regulations are adopted
in accordance with the California Public Records Act, Ch. 3.5, Division
7, Title 1, Government Code of the State of California, Para. 6250 et
seq. with regard to making records available for inspection by the public:
1. Requests for inspection of any identifiable public record, copies
of same, or certified excerpts therefrom shall be made in writing on
forms provided by the City department responsible for the keeping of such
record, and shall contain the following information:
a. Name and address of person, corporation, partnership, firm
or association making such request.
b. Identification of record being requested.
C. Amount of fee or deposit accompanying request per schedule
(See Item 5) as established by City Council.
d. Date of request and date and time information is required.
2. Requests are to be made during regular business hours, and a reason-
able period of time for handling such requests shall be allowed, depending
upon availability of personnel and equipment in particular department and
location of such records.
3. Certain records enumerated in Para 6254 of the Government Code shall
be exempt from inspection by public; in addition, business license appli-
cations and any other records for which it can be demonstrated by the
officer who has custody that the public interest served by not making
such record public clearly outweighs the public interest served by dis-
closure of the record. The City Manager shall review and approve or
reverse such denials.
4. The schedule of fees and/or deposits required are hereby established
as follows:
a. Inspection only shall be at no charge, provided it occurs at
location of City department having custody.
b. Copies of public records shall be provided (without certifi-
cation) upon the payment of the following fees:
Minimum charge of $1.00, plus:
10¢ per page, or sheet up to 8J" x 11".
15¢ per page, or sheet up to 9" x 14".
50� per page, or sheet up to 18" x 24".
75Q per page, or sheet up to 24" x 36".
$1.00 per page, or sheet up to 36" x 42" and over.
C. Certification, if required, shall be placed upon or attached
to such copies upon the payment of an additional fee of 25Q
for each record that requires a separate certification.
d. Deposits in the following amounts will be required for the
temporary use of city records. Said deposits are refundable
subject to the return of the records in good condition within
time limit specified upon deposit receipt. Necessary repairs
may be deducted.
120
(1) Approximate acquisition cost to City of record loaned,
or
(2) Approximate replacement cost to City; whichever is the
higher.
(3) An amount established as the cost for sale of certain
documents (see item a below) will be required as a
deposit when such documents are temporarily loaned out
to those desiring to review same at their convenience
and physically remove documents from the City premises.
e. Sale of documents, reports, photographs and maps:
(1) Municipal Code (single volume)..................$7.50
(2) Zoning Ordinance w/map.......................... 2.50
(3) Subdivision Ordinance ........................... 2.00
(4) Zoning Maps.. ........................... 1.50
(5) Sewer Standard Requirements ..................... 2.50
(6) Sanitary Sewer Standard Specifications.......... 2.50
(7) Standard Specifications, Public Works Const..... 5.00
(8) Building Code ................................... 7.50
(9) Electrical Code ................................. 2.00
(10) Plumbing Code.. .. ......................... 3.00
(11) Copies of Fire/Police Photos.... .... 2.50
. ... .......
(12) Copies of Police Reports, minimum for first..... 2.50
10 pgs - 10� per page thereafter
(13) Annual Budget. 7.50
(14) Annual Financial Report ......................... 5.00
(15) Personnel Policy.. ... ....... ... ....... 2.00
(16) Certificate of Police clearance (for solicitors
or others exempt from Business License or permit
fees)...... ....5.00
(17) Emergency Police clearance requiring long distance
telephone or telegraph communications -additional
chargeof ..... ................................ 5.00
(18) General Plan w/maps ............................. 5.00
f. Mailing and handling service charges:
(1) City Council Agenda............................$10.00 yr.
(2) City Council Minutes.. .... ............ 15.00 yr.
(3) Transcript of recorded minutes, etc............ 1.50 pg.
(4) Others ......................................... At cost
g. Special reports requiring research of records, analysis,
compliation, calculation or summarization for private
benefit............................................. At cost
5. The above fees may be waived at the discretion of the Department
Head concerned, when it is clear that the general public, or the City
will benefit by providing the service at no cost.
a. Examples of types of service for which above fees may be
waived are as follows: -'
(1) Requests from City Officials, Board Members, etc.
(2) Requests from other public agencies, especially in
cases of cooperative exchange of information.
(3) Request from non-profit or charitable groups such
as Chamber of Commerce, Boy Scouts, etc.
(4) Requests from individuals or firms directly concerned
with pending actions of City Council which either
requires their presence at a Public Hearing, or when
legal notice is required.
b. Decisions on questionable items will be made by the City Manager.
C. Appeals to the City Council may be filed by those who desire
to protest these charges, or request waivers.
PASSED, APPROVED and ADOPTED this 23rd day of August, 1971, at
a regular meeting of the City Council of the City of San Juan Capistrano
by the following vote, to wit:
AYES: COUNCILMEN: BATHGATE, CHERMAK, GAMMELL, THORPE and
FORSTER
NOES: COUNCILMEN: NONE
ABSENT: COUNCILMEN: NONE
4oma2slA.Forster, Mayor
City of San Juan Capistrano
ATTEST:
City Clerk or the city o
San Juan Capistrano
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, DONALD G. WEIDNER, City Clerk of the City of San Juan Capistrano,
California, hereby certify that the foregoing is a true and correct
copy of a resolution of the City Council of said City numbered
71-8-23-2, adopted by the City Council on the 23rd day of August 1971,
City er