Resolution Number 76-7-21-1RESOLUTION NO. 76-7-21-1
AMENDMENT TO CITY'S CLASSIFICATION AND SALARY PLAN
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING
RESOLUTION NO. 72-1-19-1, THE CITY'S CLASSI-
FICATION AND SALARY PLAN
WHEREAS, Section 2 of Rule V of Resolution No. 72-3-27-3,
establishing the Personnel Rules of the City of San Juan Capistrano,
provides that the Classification and Salary Plan may be amended
from time to time by resolution of the City Council; and
WHEREAS, the City Council has adopted Resolution No.
76-6-30-1 approving a budget for the fiscal year ending June 30,
1977, in which are included the new and/or reclassified positions;
and
WHEREAS, the orderly administration of the affairs of the
City requires the addition of certain job positions and salary
ranges to the existing Classification and Salary Plan of the City
of San Juan Capistrano.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of San Juan Capistrano that the Job Descriptions attached
hereto as Exhibits "A" through "J" be adopted and the following
additions be made to the City's Classification and Salary Plan:
JOB CLASSIFICATION
RANGE
SALARY
Accountant
26.5
$1131
- 1377
Administrative Services Officer
30
1344
- 1639
Administrative Aide I
19.5
799 -
975
Administrative Aide II
23
951 -
1159
Administrative Assistant
26.5
1131 -
1377
Secretary to the City Manager
21.5
883 -
1077
Receptionist
15
640 -
780
Assistant City Engineer
36
1807 -
2199
Senior Planner
33
1558 -
1898
Environmental Planner
32
1484 -
1807
BE IT FURTHER RESOLVED, that the following job Classifi-
cation Specifications be deleted from the Classification and Salary
Plan:
(1) Administrative Aide
(2) Administrative Secretary
(3) Civil Engineer
BE IT FURTHER RESOLVED, that the following positions be
reclassified:
(1) Administrative Aide to
Administrative Aide I
(2) Administrative Secretary to
City Manager's Secretary
(3) Civil Engineer to
Assistant City Engineer
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BE IT FURTHER RESOLVED, that the position of Treatment
Plant Operations Supervisor be reclassified from:
Step 26.5 $1131 - 1377 to
Step 30.0 $1344 - 1639
PASSED, APPROVED AND ADOPTED this 21st day of July,
1976, by the following vote, to wit:
AYES: Councilmen Friess, Heckscher, McDowell,
Sweeney and Mayor Nash
NOES: None
ABSENT: None
�:�Liciil\.3�ir.�:�: • ;
ATTEST:
4 criCL' {
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARY ANN HANOVER, City Clerk of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY that the foregoing is a
true and correct copy of Resolution No. 76-7-21-4 adopted by the
City Council of the City of San Juan Capistrano, California, at a
regular meeting thereof held on the 21st day of July, 1976.
(SEAL) MARY ANANOVE , CITY CLERK
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ACMi NTANT
DEFINITION
July, 1976
J. 01e
Under direction, to plan, organize, and analyze the City's accounting
records and to perform responsible, professional accounting and budgetary
work; to perform auditing work and other related duties as required.
EXAMPLES OF DUTIES
Prepares or directs the posting and maintenance of general and subsidiary
accounts, payroll processing, accounts receivable, disbursement of funds,
regular and special financial statements and reports, audits, and budget
control; gives financial information to various departments; and reviews
and recommends revisions in existing office procedures and forms. Works
with project engineers in determining the distribution of costs; prepares
special cost studies, cash flow reports, account analyses and projected
cost and revenue reports; audits City records and funds. Assists
auditors with investigation and verification of data and records. May
supervise certain activities in the Administrative Services Division.
DESIRABLE QUALIFICATIONS
Knowledge of:
Principles, laws, and regulations of municipal accounting, auditing,
and public finance;
Principles applied in data processing, payroll, and other financial
activities;
Processes of analyzing and resolving unusual accounting problems and
adapting established methods to a variety of accounting transactions;
Supervisory methods.
Ability to:
Prepare accurate and comprehensive audit, accounting, and financial
reports;
Analyze and adapt financial systems and procedures;
Examine and verify financial documents and reports and interpret
financial data;
Train, supervise, and motivate personnel;
Work well and communicate with others;
Reconcile cash, books, entries, and reports.
Education and Experience:
Graduation from college with a degree in accounting, finance or a
related field, and three years accounting experience.
or
Three years of college education including three upper division
accounting courses and five years accounting experience.
Municipal experience preferred.
L'
Exhibit "A"
ADMINISTRATIVE SERVICES OFFICER
DEFINITION;
July, 1976 . 1- 1
Under direction, performs responsible, professional, administrative work
related to the day to day fiscal and administrative operation of the City
and does related work as required.
E)AMPLE OF DUTIES:
Plans, organizes and implements the policies and procedures of the
Administrative Services Department or Division; administers the purchasing,
receiving, storage and distribution of supplies and equipment; recommends
policies, procedures and schedules to insure efficiency in administrative
operations; purchases supplies, services and equipment for all City offices
and functions; prepares bid schedules; advertises, opens and recommends for
award bids in accordance with state law and City policy; implements the
department's administrative procedures and policies; provides internal
control over the City's accounting and financial reporting activities;
assists the City Treasurer in the investment of all City funds; organizes
the City's insurance and fringe benefits programs; administers the City's
homeowner warranty program; does research and provides information regarding
current grant programs and administers the Comprehensive Employment Training
Act Funds for the City; administers census and other statistical and
information gathering activities; supervises the City's clerical pool;
supervises the City's property records; oversees and reports on the internal
organization and operation of the Administrative Services and Finance depart-
ments or divisions and carries out assignments relating to those operations;
fulfills the duties of the Director of Administrative Services in his absence;
prepares reports on the financial, budgetary and administrative operation of
the City; and does related work as required.
DESIRABLE QUALIFICATIONS
Knowledge of:
Purchasing principles and practices;
Supplies, materials and equipment commonly used in cities;
Modern principles and practices of public administration;
Governmental accounting, auditing and budgeting;
Principles of personnel administration, supervision and training;
Municipal organization including labor relations.
Ability to:
Learn and interpret laws, rules and regulations affecting the City's
operations;
Prepare and analyze financial reports, statements and correspondence;
Establish and maintain effective working relationships with the general
public, staff and public officials;
Plan, organize, coordinate and supervise all phases of real property
appraisal, acquisition and management;
Supervise non-professional, professional and clerical employees.
Experience:
Five years of responsible experience encompassing finance, municipal
or industrial purchasing, public administration or personnel
management.
Education:
Graduation from an accredited college or university with a degree in
public administration, business administration, finance administration,
personnel management, economics or a related field. Possession of a
Masters Degree in any of the above fields may be substituted for one
year of experience.
License:
Possession of a valid California Driver's License is required,
MM
Exhibit "B"
3-13
July, 1976
ADMINISTRATIVE AIDE I
DEFINITION
Under close supervision, to assist with routine phases of the adminis-
trative and technical work of the City; and to do other related work
as required.
EXAMPLES OF DUTIES
Studies the principles and techniques used in the department to which
assigned and, under close guidance, applies them in assigned phases of
research and analysis; gathers or assists in gathering information in
making special surveys, studies and investigations; assists in writing
routine reports and descriptive summaries of problems studied; makes
comparative analysis of minor phases of rules and procedures; handles
inquiries on routine policy and procedural questions from City depart-
ments, citizens, and other cities; other related work as required.
DESIRABLE QUALIFICATIONS
General Knowledge of:
Communication skills required for gathering and transmitting
information.
Experience:
No experience necessary; municipal experience desirable.
Education:
AA Degree in a field related to public administration or equivalent
in training or experience.
License:
Possession of a valid California Driver's License is required.
—5—
Exhibit "C"
July, 1976
ADMINISTRATIVE AIDE
DEFINITION
Under direction, to provide responsible staff assistance to a department
head in various administrative functions; and does related work as required.
EXAMPLES OF DUTIES
Conducts special studies and investigations related to various departmental
matters and problems; prepares technical reports, and makes evaluations and
recommendations based on data gathered; may meet with public or other
agency representatives to explain City operations; undertakes special
assignments, and independently coordinates special departmental or inter-
departmental programs; confers with and assists persons requesting informa-
tion or services; investigates causes of complaints and recommends
appropriate action to resolve them; handles correspondence or memos as
assigned; may assist in budget preparation, proposals, and grant
administration programs; and other related duties as required.
DESIRABLE QUALIFICATIONS
Knowledge of:
Municipal organization and functions.
Ability to:
Effectively analyze data and transmit oral and written reports.
Education
Graduation from college with a degree in public administration,
business administration, political science, or a related field;
Master's Degree in public administration may be substituted for
the experience requirement.
Experience•
Internship in public administration or one year comparable experience
in local government.
License:
Possession of a valid California Driver's License is required.
!M.
Exhibit "D"
11T
ADMINISTRATIVE. ASSISTANT
DEFINITION
July, 1976
Under general direction, provides specialized staff assistance to the
City Manager and management officials by conducting research, preparing
reports, making recommendations, implementing policies and procedures;
and perform other related work as required.
EXAMPLES OF DUTIES
Conducts studies and compiles data related to departmental and municipal
administrative and operational procedures; prepares comprehensive
analytical reports on various municipal functions; develops and prepares
manuals of procedures, forms, and informational bulletins as necessary;
handles correspondence and memos as assigned; attends meetings and
represents City at various functions; maintains liason with governmental
agencies in order to review new procedures and policies relating to
administration, legislation, personnel, budget; reviews and analyzes
reports on pending legislation and grants affecting municipal operations;
interprets City policy to the public, employees and outside agencies; may
coordinate departmental or interdepartmental programs; reviews personnel
practices and coordinates personnel program for the City; may assume other
related duties as required.
DESIRABLE. QUALIFICATIONS
Knowledge of:
Municipal functions, organization theory and personnel
administration;
Survey techniques, research methods and source materials.
Ability to:
Prepare logical and accurate reports with conclusions and
recommendations;
Establish and maintain working relationships with public and staff.
Experience:
Two years responsible administrative experience in municipal
government or related administrative experience.
Education:
Graduation from college with a degree in public administration,
business administration, or a related field; a Master's Degree in
public administration may be substituted for one year experience.
License:
Possession of a valid California Driver's License is required.
—7—
Exhibit "E"
SECRETARY TO THE CITY MANAGER
DEFINITION
July, 1976
1 J_
Under general direction, performs highly responsible, difficult and
confidential secretarial work for the City Manager; relieves.the City
Manager of administrative detail.
CLASS CIL-kRACTE-RISTICS
Assignments involve high level contact with councilmen, department heads,
other governmental officials, and the general public.
Nature of the work requires independent judgement and discretion in the
handling of many sensitive and confidential administrative matters.
EXAMPLES OF DUTIES
Screens and routes visitors, telephone calls and mail, forwarding
important correspondence and messages to the proper supervisors;
interprets and applies a wide range of administrative and legislative
policies, rules and procedures; provides information to public, staff,
and other agencies concerning municipal laws, procedures, policies,
and regulations; supervises maintenance of records and files, checks
reports, records, correspondence and other data for accuracy, complete-
ness and compliance with established standards; arranges and schedules
meetings, appointments, interviews, and travel iteneraries for the City
Manager; receives complaints and takes steps to see that they are
adjusted; personally answers all routine questions and requests for
general information; independently compiles difficult statistical reports,
and maintains up-to-date, accurate, special and confidential files and
records; supervises clerical assistants; advises, assists and keeps other
departmental secretaries informed on administrative procedures, rules,
regulations and general City policies as they effect City departments;
may provide dictation and secretarial services to Council members when
necessary; other related duties as required.
DESIRABLE QUALIFICATIONS
Knowledge of:
Modern office methods and practices, including filing systems,
receptionist techniques, business correspondence and office
equipment operation;
Good English usage, spelling, grammar and punctuation.
Ability to:
'Fake dictation at a rate of 100 words per minute and accurately
transcribe it;
Type at a rate of 60 words per minute from clear copy;
Use good judgement in recognizing scope of authority;
Prepare and maintain accurate and complete records and reports;
Learn and interpret the laws, rules and policies governing the
operation of the department;
Understand and carry out oral and written directions.
Experience:
Four years of responsible clerical and secretarial experience,
two of which have been in a responsible executive secretarial
position.
Education:
Equivalent to graduation from high school, including or supplemented
by courses in business practice, typing and stenography.
MM
Exhibit"F"
121
RECEPTIONIST
DEFINITION
July, 1976
Under supervision, acts as receptionist and performs general clerical
work of average difficulty, and other related duties as required.
EXAMPLES OF DUTIES
Assists the public by giving and receiving basic factual information
concerning City procedures, operations, and policies, in person or over
the phone; refers people making inquiries to sources of information inside
and outside City jurisdiction; gives out standard forms and explains how
to complete them; receives, sorts and distributes mail, papers, and
documents; sorts and files papers, receipts, and varied documents, and
inserts and extracts material from subject files; may type limited amount
of labels, cards lists, and letters; posts data, keeps records, and main-
tains statistical data; receives fees and processes applications; uses
duplicating machine and other office equipment; duties may include, but
are not limited to the above.
DESIRABLE QUALIFICATIONS
Knowledge and Ability:
Ability to follow oral and written instructions;
Ability to deal tactfully and efficiently with the public in
routine matters;
Ability to type a minimum of 35 words per minute.
Experience:
No experience is necessary; previous public .;ontact is desirable.
Education•
Graduation from high school or equivalent.
License:
Possession of a valid California Driver's License is required.
Exhibit "G"
123
CITY OF SAN JUAN CAPISTRANO
JOB DESCRIPTION
ASSISTANT CITY ENGINEER
DEFINITION:
Under administrative direction, serves as supervisor of the
Engineering Division in the Department of Public Works for the
City in planning and directing the design and construction of
streets, sewers, utilities, and other public engineering
projects.
EXAMPLE OF DUTIES:
Plans, organizes, directs and coordinates the engineering functions
of designing, surveying and mapping, research, traffic engineering,
inspection and supervision of public construction projects; specifi-
cation preparation, and construction material testing; supervises
and reviews plans, organizes estimates and contract documents for
major public works projects; acts as technical advisor to adminis-
trative and legislative officials on engineering proposals; confers
with local and other governmental officials and civic groups on
engineering problems; assists in the formulation of a long-range
program of public improvements; directs the keeping of all official
maps, plans, profiles, field notes, and other records and memoranda;
in the absence of the City Engineer, may serve as the City Engineer;
and may represent the City at meetings and hearings as required.
LICENSE:
Registration as a Civil Engineer in the State of California is
required.
EDUCATION:
Any combination of training and experience equivalent to graduation
from an accredited college or university with a major in Civil
Engineering.
EXPERIENCE:
Five years of civil engineering experience, minimum of three years
of which must have been in an increasingly responsible administrative
and technic&) capacity.
-10-
Exhibit "H"
3.25
SENIOR PLANNER
DEFINITION
Under direction, to supervise and participate in the administration of the
department, and to serve as the manager of the growth management division; to
prepare studies, reports, and projects; to advise the Planning Director regarding
complex administrative or technical matters; and perform other related duties
as required.
EXAMPLES OF DUTIES
Administers and evaluates a growth management program according to established
policies of the City; prepares and coordinates Planning Commission agendas and
presents reports and recommendations to the City Planning Commission and City
Council; supervises inspection and Code enforcement activities; develops specific
plans and policies with recommendations concerning growth management, and assigns
and supervises staff in the conduct of complex planning assignments; supervises
personnel engaged at the public counter; makes contact with citizens, organi-
zations, local and regional Planning Commissions, public officials and consultants
to coordinate and effectuate plans; participates in the formulation and evaluation
of annual budget requests; assists in the administrative aspects of the department
and assumes responsibility for all departmental functions in the absence of the
Planning Director.
DESIRABLE QUALIFICATIONS
Knowledge of:
Theory, principles, and practices of municipal planning and zoning;
Pertinent City, County, and State laws and regulations affecting planning;
Personnel supervision and motivation;
Methods and techniques for municipal growth management laws, procedures and
practices related to the development process, including real estate
transfer, title, financing, codes and construction methods.
Ability to:
Prepare comprehensive and technical reports;
Establish and maintain effective working relationships with public, staff,
and management officials;
Supervise subordinate planning personnel;
Coordinate and adminster specific programs relating to planning duties;
Resolve conflicts arising from the land development process, including plan
review, public participation, and on-site construction activities;
Effectively communicate with property owners and developers.
Education:
Equivalent to graduation from a four-year college or university with a major
work in Planning, Engineering, Public Administration, Economics, or a
closely -related field.
Experience:
Five years progressively responsible planning experience with at least one
year supervisory experience. (A Master's Degree may be substituted
for 1 year.)
—11—
Exhibit "I"
ENVIRONMENTAL PLANNER
DEFINITION
Under direction, performs responsible, professional, and supervisory work
in environmental planning; serves as the manager of the environmental planning
division; and performs other related work as required.
EXAMPLES OF DUTIES
Participates in the development and revision of the General Plan, in relation
to the guidelines and criteria established by the City Council and Planning
Commission; studies and makes recommendations on physical improvements and use
of property including design, location, and priority scheduling of improvements;
provides technical assistance in the establishment of plans and alternatives
for the architectural and long-range plans in the execution of various elements
of the General Plan such as open space and conservation, land use, scenic highways,
and agricultural preservation; supervises professional and clerical personnel
engaged in research, interpretation of data, preparation of graphic material,
plans, and reports; analyzes data and prepares comprehensive reports on complex
planning issues; represents the department before citizens, Council, local and
regional commissions, consultants, land developers; and serves as project manager
for major studies performed under contract.
DESIRABLE QUALIFICATIONS
Knowledge of:
Theory, principles, and practices of municipal planning and zoning;
Personnel supervision and motivation;
Pertinent City, County, and State laws and regulations affecting planning;
Theory, principles, and practices of architecture, site planning, and
landscape architecture.
Ability to:
Establish and maintain effective working relationships with public, staff,
and management officials;
Prepare comprehensive and technical reports;
Coordinate and administer specific programs relating to planning duties;
Supervise planning personnel;
Develop creative solutions to problems in land planning and architecture,
including design of parks and civic building complexes, development
projects, and environmentally -sensitive capital projects.
Education:
Equivalent to graduation from a four-year college or university with a major
work in Planning, Engineering, Public Administration, Economics, or a
closely -related field.
Experience:
Five years progressively responsible planning experience with at least one
year supervisory experience. (A Master's Degree may be substituted for
1 year.)
—12—
Exhibit "J"
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss. AFFIDAVIT OF POSTING
CITY OF SAN JUAN CAPISTRANO )
MARY ANN HANOVER, being first duly sworn, deposes
and says:
129
That she is the duly appointed and qualified City
Clerk of the City of San Juan Capistrano;
That in compliance with State laws of the State of'.
California and in further compliance with City Resolution
No. 74-1-28-4, and on the 22nd day of July
197 6 she caused to be posted:
RESOLUTION NO. 76-7-21-1
being:
AMENDMENT TO CITY'S CLASSIFICATION AND SALARY PLAN
in three (3) public places in the City of San Juan Capistrano,
to wit:
The Administration Building;
The Post Office;
The Orange County Public Library.
MARY ANN� HANOVER, City C1 2k
San Juan Capistrano, Californ a