Resolution Number 77-1-5-4541
RESOLUTION NO. 77-1-5-4
OFFICIAL MEETING TAPE RECORDINGS
A RESOLUTION OF THE CITY COUNCIL OF THF
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
ESTABLISHING PROCEDURES AND FEE SCHEDULE
FOR LISTENING TO OR RECORDING FROM, OR
MAKING TRANSCRIPTS OF AUDIO TAPES OF CITY
COUNCIL, COMMISSION, AND/OR BOARD MEETINGS
WHEREAS, the City receives numerous requests from the
general public to hear, record, or transcribe tapes of City
Council, Commission, and/or Board meeting proceedings; and,
WHEREAS, pursuant to Section 6252 of the Government
Code all such recordings are public records; and,
WHEREAS, such recordings may not be removed from the
City offices; and,
WHEREAS, it is necessary and advisable that a City staff
member be present when a member of the public listens to or tram
scribes such tape recording; and,
WHEREAS, the cost to the City for providing such service
is considerable and should be reimbursed to the City.
NOW, THEREFORE, BE IT RESOLVED that the following procedures
and fee schedule are adopted with regard to tapes of City Council,
Commission, and/or Board meetings:
SECTION 1. Location of Use. Use of recordings shall be
in the City Com—Cham er.
SECTION 2. Form of Request. Requests to listen to, record,
or transcri e'er said apes shall e ma a in writing on forms provided
by the City Clerk and shall contain the following information:
a. Name and address of person, corporation, partnership,
firm or association making such request.
b. Identification of tape recording and subject
matter being requested.
C. Amount of fee or deposit accompanying request per
schedule established by the City Council and set
forth in Section 4 herein.
d. Date of request and date and time appointment is
requested.
SECTION 3. Time Periods for Requests. Requests are to be
made during rembusiness hours, and a reasonable period of time
to be determined by the City Clerk for scheduling such requests
shall be allowed.
SECTION 4. Fee Schedule.
For listening to or recording from, or making
transcripts of City Council, Commission, and/or
Board meeting tapes . . . . . . . . . . . . . . . .
The employee's hourly rate plus 25% overhead costs.
Minimum charge and/or deposit . . . . . . . . . . $5.00.
SECTION 5. Copy of Transcript. A copy of any and all
transcripts ma e o sucCity Counci , ommission, and/or Board
meeting tape recordings shall be supplied to the City Clerk at
no charge to the City.
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43
SECTION 6. Waiver of Fees. The above fees may be
waived at a incretion of the Department Head concerned when
it is clear that the general public and/or the City will benefit
by providing the service at no cost. Decisions on questionable
items shall be made by the City Manager.
SECTION 7. Appeals. Appeals to the City Council may
be filed wi'�e =tyy those who desire to protest these
charges or request waivers.
PASSED, APPROVED, AND ADOPTED this 5th day of
January , 1977, by the following vote, to wit:
AYES: Councilmen Sweeney, McDowell, Friess,
Heckscher, and Mayor Nash
NOES: None
ABSENT: None
ATTEST:
CITY CL7
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARY ANN HANOVER, City Clerk of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY that the foregoing is a
true and correct copy of Resolution No. 77-1-5-4 adopted by the
City Council of the City of San Juan Capin ram no, CTifornia, at a
regular meeting thereof held on the 5th day of January
1977.
(SEAL)
MAi�NOE, CI
�TYCLERK
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45
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
AFFIDAVIT OF POSTING
MARY ANN HANOVER, being first duly sworn, deposes
and says: k
That she is the duly appointed and qualified City
Clerk of the City of San Juan Capistrano;
That in compliance with State laws of the State of
California and in further compliance with City Resolution
No. 76-12-15-10 and on the 7th day of January
197 7 , she caused to be posted:
RESOLUTION NO. 77-1-5-4
being:
OFFICIAL MEETING TAPE RECORDINGS
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
ESTABLISHING PROCEDURES AND FEE SCHEDULE
FOR LISTENING TO OR RECORDING FROM, OR
MAKING TRANSCRIPTS OF AUDIO TAPES OF CITY
COUNCIL, COMMISSION, AND/OR BOARD MEETINGS
in three (3) public places in the City of San Juan Capistrano,
to wit:
The Administration Building;
The Post Office;
The Orange County Public Library.
MARY ANN A90VER, City Clerk
San Jua apistrano, California