Resolution Number 79-10-17-793
RESOLUTION NO. 79-10-17-7
OF CERTAIN RECORDS
TMFNTI
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING
AND DIRECTING THE CITY CLERK TO DESTROY CERTAIN
CITY RECORDS AND DOCUMENTS PURSUANT TO THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA
WHEREAS, Sections 34090, 34090.5, and 34090.7 of the
Government Code of the State of California provide for the
destruction of certain City records and documents, with the
approval of the legislative body by Resolution and the written
consent of the City Attorney; and,
WHEREAS, the original records listed on Exhibit "A"
have been reproduced on film in conformance with Government Code
Section 34090.5.
WHEREAS, the City Attorney has consented to the
destruction of such documents and records; and,
WHEREAS, a list of the documents and records to be
destroyed is attached hereto as Exhibit "A".
NOW, THREFORE, the City Council of the City of San Juan
Capistrano does hereby resolve as follows:
SECTION 1. The City Clerk is hereby authorized and
directed to destroy those records and documents shown on Exhibit
"A" in accordance with the provisions of Section 34090, 34090.5,
and 34090.7 of the Government Code by appropriate means.
SECTION 2. The City Clerk shall certify to the adoption
of this Resolution and shall cause the same to be entered in the
official Book of Resolutions of the said City.
PASSED, APPROVED AND ADOPTED this 17th day of
October , 1979 , by the following vote, to wit:
AYES: Councilmen Hausdorfer, Schwartze, Thorpe,
Buchheim and Mayor Friess
NOES: None
ABSENT: None
ATTEST:
CITY CLER
JXENNETH E. FRIESS, MAYOR
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARY ANN HANOVER, City Clerk of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY that the foregoing is a
true and correct copy of Resolution No. 79-10-17-7 , adopted by
the City Council of the City of San Juan Capistrano, California,
at a regular meeting thereof held on the 17th day of
October , 1979
(SEAL)
MARY ANN,OVER, CITY CLERK
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EXHIBIT "A"
List of Records Authorized for Destruction
Microfilmed Records (Administrative Services)
Warrants
Alphabetical, Paid Invoices - "A" -"S"
May, 1966 - June, 1966, #1776-1951
February, 1967 - June, 1967, #2345-2608
Paid Warrants
1962
1964-65 - "S" Misc.
July, 1965 - April, 1966, #1333-1775
1965 (A -Me), (Mi, Continued)
1965 (Misc. Services and Salary), #1001-1332
1966-67 ("C")
January, 1967, #1952-2344
1967, #2632-3396,
1967-68 ("A" -"W")
1969-70
Cash Reports
January - December, 1962
January 15, 1962 - June 15, 1962
June, 18, 1962 - December 31, 1963
January 1, 1964 - December 31, 1964
1964-65
January, 1965 - June, 1966
1965-66
1966-67
1967-68
Cash Report
Budgets
1961-62, 1962-63, 1964-65, 1965-66
Tentative Budget 1964-65
Demands
July 31, 1968 - June, 1969 (Alphabetical by Vendor)
1968-69 - June, 1969 (Alphabetical by Vendor)
1970-71 to Chamber of Commerce (Alphabetical by Vendor)
Through April, 1966
Salaries/Salary Checks
Salary Checks ("A" -"v") - 1969-70
Salaries:
Administrative Clerk, 4510
Finance, 4530
City Treasurer, 4540
City Attorney, 4550
Planning Commission, 4580
Non -Department, 4600
Engineering Administration, 4750
Street, 4770
Sewer, 4780
Checks
1961 through April 22, 1971, #100-5999
April 23, 1970 through March 5, 1975, #6000-A 4799
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I
Purchasing
1961-62, 1962-63, 1963-64, 1964-65
Motor Vehicles, 1966-68
Withholding Tax and Reports
1969 (Employees Copy)
1962 through "W"s, 1964
1962-64, 1966
Cash Receipts and Disbursements
9 months to March 31, 1969
6 months to December 31, 1968
3 months to September 30, 1968
July, 1971 - June, 1972
License Fees
Taxes
State - 1961-62
State Trailer - 1961-62
State Motor Vehicle - 1961-62
Motor Vehicle - 1962-66
Motor Vehicle - 1967-69
State Gas Tax Fund - 1961-62
Real Estate Transfer Tax
Wage and Tax Statements
Quarterly Tax Reports
Tax Registers - May, 9, 1973 through June 15, 1973
Federal Withholding Tax Forms - 1971
Sales Tax Forecasts
Gas Tax Funds - 1965
Gas Tax Fund Reports - 1965
Sales Tax Revenue Forecast - 1965-66
Tax Register - June 29, 1973 through December 15, 1973
Income Tax Reports - October, 1973
State Gas Tax - 1969-71, #2109-2107.5
State Gas Tax - 1969-71, #2106
County Gas Tax - 1970-71
Secured Property Tax MSD#1 - 1969-71
Property Tax - 1969-70
Tax Reports
Salaries, Service and Payroll
Salaries and Accounts Payable - July, 1961 - August 31, 1965
Payroll Register - July 15, 1974 - December 31, 1974
Payroll Work Cards
Payroll - May 15, 1973 - June 28, 1974
Salaries and Services - 1963-64
Revolving Payroll - 1969-71
Purchase Orders
1965-66, 1971-72
Employees
Earning Records - 1972-73
Data Sheets
Master Listing
Earnings Deducation Records - 1972-73
Personnel Applications
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Treasurers Reports
1961-64
T"
Ledgers
Revenue Ledger Cards
- 1973-74, 1974-75
Appropriation Ledger
- 1971-72
Appropriation Ledger
- 1972-73
General Ledger, Misc.
General Ledger
General Ledger - 1969-71
Appropriate Ledger -
1973-75
Paid Vouchers
Misc.
1970-72
1972 ("A" -"Z")
"S" Misc., 1961-62-63-64
"B" -"S", 1965
Councilmen's Checks - 1969-70
"C" -"Z" - voided checks at end of "Z"
Voided Checks at end of reel
Medical Insurance Forms - 1964
Health Plan Forms
Workmens Compensation Reports - September 30, 1973
Compensation Records - 1970-71
IRS Reports - 1964-65
Cash Distribution - 'Demands List - 1971-72
Expenditures - 1969-70-71, City Council 4500
Police Protection, 4700
Fire Protection, 4780
Building Regulations, 4720
Highway Code Revenue - 1964
Sewerage Improvements, Financing
Bank and Securities Records - 1962
Sewerage Improvement Proposal - Financing
Traffic Safety - 1969-71
Municipal Sewer District #1 - 1969-71
Assessment District 64-1 - 1969-71
Assessment District 66-1 - 1969-71
Sewer Bond Construction - 1969-71
Sewers, Series A #64, BR&I - 1969
Sewers, Series B #64, BR&I - 1969
Bonded Debt - 1969
Revenue - 1969-71
Vehicle Code Fines - 1969-71
Interest Earned:
State Gas Tax #2107-2107.5 - 1969-71
State Gas Tax #2106 - 1969-71
Receipts, 64-1 - 1969-71
Receipts, 66-1 - 1969-71
Revolving Fund Receipts - 1969-71
Interest Earned, 64 Sewers - 1969-71
Miscellaneous Revenue - 1970
Receipts, T/A - W4 - 1969-70
Health Insurance - 1969-70
Retirement - 1969-70
Cash Deposits - 1969-70
Miscellaneous - 1969-70
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97
Trust and Agency Fund
Withholding Tax - 1969-71
Health Insurance - 1969-71
Retirement - 1969-71
Cash Deposits - 1969-71
Miscellaneous - 1969-71
Special Revenue:
Traffic Safety #26
State Gas Tax #22 - 2107
State Gas Tax #23 - 2106
Sewer Construction #50 - 64
B-R&I Trust & Agency - 605
Cash Deposits
Accounts Receivable
Building Regulations, Permit, Collection Charge
General Ledger - Government Bonds,
- Fund #10 (62-64),
- Cash, Traffic Safety Fund #2,
- Cash, M.V.H. Fund #21,
- Cash, Gas Tax Section 2107 - Fund #22,
- Cash, Special Gas Tax - Fund #23,
- Cash, Municipal Sewer District #1, Fund #29,
- Cash, Assessment District 64-1 - Fund #40,
- Cash, Assessment District 66-1 - Fund #41,
- Cash, Sewer Bond Construction - Fund #50,
- Cash, Sewer Bond Investment - Fund #55,
- Cash, Sewer Bond - Fund #56,
- Cash, Trust and Agency #60
Revenue Control - General Fund #10 - 1962-66
Vehicle Code Fines, Traffic Safety•#20 - 1961-67
Motor Vehicle Tax, License Fee #21 - 1961-68
Interest Income, Gas Tax, Section 2107, #22 - 1963-68
Interest Income, Gas Tax, Section 2106, #23 - 1965-68
Revenue Control, Muncipal Sewer District #1 - Fund #29 - 1962-69
Other Revenue, Assessment District 64-1 - Fund #40 - 1965
Other Revenue, Assessment District 66-1 - Fund #41 - 1962
Federal Grant, Sewer Construction - Fund #50 - 1965-68
Secured Property Tax, Government Bonds - Fund #55 - 1965-69
Interest Income, 1964 Sewer Bonds Series "B" - Fund #56 - 1969
Expense
Expenditure Control, General Fund - 1962-69
Expenditure Control, Municipal Sewer District #1, Fund #29 -
1962-69
Assessment District 64-1,
1962-69
Assessment District 66-1,
1967-69
Retirement of Bonds, #55
General Journal - 1961-67
Collection Paid, Bond Holders -
Collection Paid, Bond Holders -
- 1966-69
Q.=
98
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss. AFFIDAVIT OF POSTING
CITY OF SAN JUAN CAPISTRANO )
MARY ANN HANOVER, being first duly sworn, deposes
and says:
That she is the duly appointed and qualified City
Clerk of the City of San Juan Capistrano;
That in compliance with State laws of the State of
California and in further compliance with City Resolutiglx�79
No. 79-2-21-7 and on the 19th day of October
she caused to be posted:
RESOLUTION NO. 79-10-17-7
being: PROVIDING FOR THE DESTRUCTION OF CERTAIN RECORDS
(AnMTMTCTVATTVR RVDVT('VQ nWDAVTMVT7T1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING
AND DIRECTING THE CITY CLERK TO DESTROY CERTAIN
CITY RECORDS AND DOCUMENTS PURSUANT TO THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA
in three (3) public places in the City of San Juan Capistrano,
to wit:
The Administration Building;
The San Juan Hot Springs Dance Hall;
The Orange County Public Library.
CHECK LIST 75-/d -/7 _7
ORD. NO...... RES. NO.- -----
------ ✓... Mayor has signed
......v: Clerk has signed
City Seal stamped
_...._l All blanks typed in
,.Absent ............. fes.._....... ----
.,Noe"Noes ..
s.. _.......... -e- ..................... ....
............. Typed in Official Record Book
..-- Posted to Classifie Car
.............
........
_---------------------------*--------------- .....
........_.... Legal Publication ordered to be published
(date) ------------------ ....... ....... .............. .... ...._.....
No. Affidavits .._----------------------
No. Printed copies required ..-_ -_
Remarks ..
Gj3
MARY ANN OVER, City Clerk
San Juan apistrano, California
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