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Resolution Number 84-12-4-10RESOLUTION NO. 84-12-4-10 AMENDING CITY'S PERSONNEL CLASSIFICATION AND COMPENSATION PLANS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING RESOLUTION NOS. 82-9-21-4 AND 84-7-17-9, THE CITY'S PERSONNEL CLASSIFICATION AND COMPENSATION PLANS WHEREAS, the orderly administration of the City's personnel management system requires that certain amendments be made to Resolution No. 82-9-21-4, the City's Personnel Classification Plan. WHEREAS, Memoranda of Understanding between the City and affected employees or their representatives acknowledge that, after meeting and conferring in good faith, a mutual understanding and agreement has been reached as to amendments set forth herein to Resolution No. 84-7-17-9, the City's Personnel Compensation Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Capistrano does hereby approve and adopt the following amendments to Resolution Nos. 82-9-21-4 and 84-7-17-9, the City's Personnel Classification and Compensation Plans: A. Amendment of Resolution No. 82-9-21-4. 1. Exhibit "A" of Resolution No. 82-9-21-4 is hereby amended to delete the following classification specification and all references related thereto: Class Class Code Title 414 Assistant Building Official 2. Exhibit "A" of Resolution No. 82-9-21-4 is hereby amended to add the following classifications as noted: Class Class Class Class Code Title Specification Designation 111 Legal (See Secretary Attachment A) Classified 152 Accountant (See Attachment B) Classified 303 Graphic (See Illustrator Attachment C) Classified 414 Sr. Bldg. & (See Grad. Eng. Attachment D) Classified -1- 18 V B. Amendment of Resolution No. 84-7-17-9. 1. Effective January 1, 1985, Exhibit "A" of Resolution No. 84-7-17-9 is hereby deleted and superseded as shown in Attachment "E" hereto. PASSED, APPROVED AND ADOPTED this 4th day of December , 1984 JR'Y�4"USDORFER, MAYOR ATTEST: CITY CLEW STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 84-12-4-10, adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 4th day of December , 1984 , by the following vote: AYES: Councilmen Friess, Bland, Buchheim, Schwartze, and Mayor Hausdorfer NOES: None ABSENT: None (SEAL) MARY ANN NOVER, CITY CLERK -2- STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) and says: AFFIDAVIT OF POSTING MARY ANN HANOVER, being first duly sworn, deposes That she is the duly appointed and qualified City Clerk of the City of San Juan Capistrano; That in compliance with State laws of the State of California and in further compliance with City Resolution No. 83-12-20-3 and on the 6th day of December 1984 she caused to be posted: RESOLUTION NO. 84-12-4-10 being: AMENDING CITY'S PERSONNEL CLASSIFICATION AND COMPENSATION PLANS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING RESOLUTION NOS. 82-9-21-4 AND 84-7-17-9, THE CITY'S PERSONNEL CLASSIFICATION AND COMPENSATION PLANS in three (3) public places in the City of San Juan Capistrano, to wit: City Hall; Old Fire Station Recreation Complex; Orange County Public Library. MARY ANN NOVER, CITY CLERK San Juan Capistrano, California -3- LEGAL SECRETARY 111 1 9 i CLASS SUMMARY . Under general direction, to perform responsible, specialized and confidential secretarial and clerical work for the City Attorney; and to do related work as required. EXAMPLES OF DUTIES Takes dictation, transcribes material and types a variety of legal documents including ordinances, agreements, pleadings, complaints, briefs, and opinions; assembles data and composes correspondence, responses, reports, and summaries as assigned. Receives and distributes incoming mail and correspondence; answers telephone, screens calls and responds to routine inquiries; receives and screens office visitors; assists public by receiving complaints and inquiries and acting upon them according to City policy; makes appointments for City Attorney and maintains office calendars and schedules; assembles and organizes material required by City Attorney for attendance at court proceedings, meetings and conferences. Maintains and updates office records, files and law library; requisitions and maintains appropriate stock level of office materials and supplies; assists in preparing office budget and maintaining budget accounts and control; recommends and implements departmental office practices, forms and procedures. Attends meetings and conferences to record proceedings and prepare minutes or summaries; maintains various records pertaining to personnel, purchasing, travel expenses, and related office activities; relieves and assists City Attorney in performing administrative details; may assign, review and supervise the work of others as required. When assigned, provides staff assistance to boards, committees and commissions; performs related Administrative Secretary duties when required. MINIMUM QUALIFICATIONS Graduation from high school supplemented by college level course work in legal secretarial science and considerable related experience; or any equivalent combination of education and experience which produces the following: Considerable knowledge of legal secretary activities, terminology, processes, documents, and forms. Considerable knowledge of modern business office concepts, operations, terminology, and equipment, including word processing. Thorough knowledge of correct English usage, spelling, grammar, and punctuation. A i rACHMEt�T�- 192 LEGAL SECRETARY/Page 2 Ability to assume and perform responsible and complex legal secretarial and clerical work with speed and accuracy. Ability to assume and accomplish assignments with a minimum of direction and supervision. Ability to maintain confidentiality of records and activities when required. Ability to establish and maintain effective working relationships with other employees and the public. SPECIAL REQUIREMENTS Ability to type 65 words per minute accurately and correctly. Ability to take dictation at the rate of 80 words per minute and transcribe it rapidly and accurately when required by the position assignment. r U ACCOUNTANT CLASS SUMMARY 152 19: Under direction, to organize, coordinate and participate in the City's accounting activities and responsibilities; and to do related work as required. EXAMPLES OF DUTIES Assists with and coordinates the maintenance of municipal accounting records including the posting of the general ledger and subsidiary accounts and funds, employee payroll and fringe benefit programs, accounts receivable and payable, cash receipts and deposits, bank reconciliations, special assessment districts, fixed assets, and journal entries. Assists in the preparation of municipal, departmental and redevelopment agency budgets; reviews and verifies proper classification and assignment of budget funds and accounts; reviews budget requests and expenditures to insure proper documentation, code assignments, availability of funds, and adherence to established procedures and requirements; answers inquiries and advises others regarding determination and distribution of budget costs and budget requirements. Audits accounting records and procedures to insure compliance with established policies and requirements; assists in annual audit of financial statements and records; coordinates application and use of grant funds; analyzes revenue and expenditure reports and summaries and reconciles discrepancies. Prepares and coordinates development of special and routine accounting, payroll and financial reports and summaries; prepares cost control and distribution studies, account analyses and cash flow projections; answers inquiries and advises others regarding account and fund balances and projections. Assists in the development, implementation and modification of computerized accounting programs and systems as required; participates in and coordinates input and adjustment of computerized accounting programs and systems; verifies accuracy of computer input and output; analyzes computerized accounting programs, systems and procedures and recommends changes to better meet established needs and requirements. Assigns, reviews and supervises the work of others as required; prepares correspondence and related reports and summaries; attends meetings and conferences as required; provides routine and specialized information in response to inquiries and requests; acts for the Director of Administrative Services when designated. MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a bachelors degree in accounting, finance or related field and considerable experience in public agency accounting and fiscal operations, including supervisory experience; or any equivalent combination of education and experience which produces the following: A'►'T AC pl M&1"T a 194 ACCOUNTANT/Page 2 Considerable knowledge of public agency accounting principles, processes and requirements regarding the receipt, custody and expenditure of public funds. Considerable knowledge of the principles, processes and requirements regarding municipal finance administration. Considerable knowledge of the principles, processes and requirements regarding fund accounting and budget preparation and control. Knowledge of the application of accounting programs and systems to computer operations and data processing. Knowledge of office procedures, systems and equipment as applied to accounting and finance operations and administration. Ability to analyze and resolve a wide variety of unusual accounting and fiscal problems and adapt established methods to a variety of accounting and fiscal transactions. Ability to analyze, interpret, verify, and prepare routine and specialized accounting and fiscal documents, reports, statements, and records. Ability to interface with a computerized accounting system and correctly input and analyze data, and to use a ten key calculator and related accounting equipment. Ability to train, supervise and evaluate personnel as required. Ability to establish and maintain effective working relationships with other employees and the public. GRAPHIC ILLUSTRATOR 303 CLASS SUMMARY 195 Under direction, to plan, organize and perform a variety of graphic art, visual design and artistic renderings to illustrate and visually present information and data% and to do related work as required. EXAMPLES OF DUTIES Designs and prepares maps, charts, brochures, reports, illustrations, and other visual presentations based upon information and data provided and/or researched; designs and prepares a variety of illustrative and graphic displays for reports, publications, posters, maps, newsletters, and informative displays; designs and prepares graphs, maps, charts, and reports to illustrate technical data; revises existing maps or develops new maps as a result of boundary changes, annexations, zone changes, and other revised information. Designs layouts and camera-ready artwork for brochures, flyers, reports, publications, posters, maps, and displays for public presentation; advises and assists in selection of typestyle and size, paper stock, ink color and method of presentations; maintains appropriate inventory of supplies and materials required to perform assigned graphics illustration work; main- tains records of work requests and completed projects. Assists in field surveys, photography and planning related research and analysis to gather, illustrate and present information and data; reads, analyzes and visually presents a variety of informational material; organizes and maintains statistical information and data for graphic and illustrative visual presentations; organizes and maintains statistical infor- mation and data base for department; coordinates activities with commercial printers, photographers, writers, editors, and suppliers of publication services. MINIMUM QUALIFICATIONS Graduation from an accredited two-year college with major course work in graphic design, commercial art or closely related field of study and considerable related experience; or any equivalent combination of education and experience which produces the following: Considerable knowledge of the methods and techniques of creating and reproducing effective visual presentations of statistical and technical data. Considerable knowledge of the methods, materials and equipment used in freehand and mechanical drawing and lettering and the production of graphic displays. Considerable knowledge of drafting, mapping and reproduction methods, practices and equipment. Some knowledge of photographic methods, materials and equipment. Ability to organize technical and statistical information and materials into clear graphic presentations. A�-rracuM T 196 GRAPHIC ILLUSTRATOR/Page 2 Ability to analyze graphic needs and requirements and develop effective visual presentations. Ability to effectively apply techniques and methods associated with graphic arts and visual presentations. Ability to effectively perform related research and data gathering activities and interpret and visually present such material. SENIOR BUILDING AND GRADING ENGINEER 414 CLASS SUMMARY 19'7 Under direction, to assume primary responsibility for the implementation and coordination of plans examination related to both building and grading; to be responsible for the activities necessary to assure compliance with codes, ordinances, regulations, and other legal requirements or established policies; and to do related work as required. EXAMPLES OF DUTIES Supervises, coordinates and participates in plan examination and permit issuance activities related to public and private development and the construction of residential, commercial and industrial buildings and structures or grading projects; establishes minimum standards for the submittal of material for plan review; reviews, checks and verifies accuracy of structural and other complex calculations submitted by engineers, architects, designers and geologists in support of designs presented for examination prior to the issuance of building or grading permits; supervises and participates in the review of plans to determine compliance with applicable codes, ordinances, regulations and other legal requirements or established policies. Provides assistance and information to developers, builders, architects, home owners and other members of the public relative to applicable codes, ordinances, fees, policies and procedures. Provides either direct or functional supervision of subordinates; checks calculations performed by subordinates; instructs subordinates in proper methods and procedures for plan examination. Responsible for the calculation of fees and the issuance of permits; directs the keeping and maintenance of official files, plans, maps, pro- files, notes and other office records. Acts as Building Official on a temporary basis when so designated; when assigned, provides staff assistance to boards, committees and commissions. MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a bachelors degree in civil or structural engineering, architecture, or a related field; and thorough experience in all phases of residential, commercial and industrial construction and the development and review of plans related thereto; or any equivalent combination of education and experience which produces the following. Thorough knowledge of building and grading construction, materials, methods and practices. Thorough knowledge of municipal building and grading regulations and require- ments, including uniform model codes. A TlAC4AC9-T 414 198 SENIOR BUILDING AND GRADING ENGINEER/Page 2 Thorough knowledge of soils and geology as applied to design and imple- mentation of building and grading construction, and the interpretation and application of geotechnical reports. Thorough knowledge of structural engineering as applied to the design' and use of reinforced concrete, steel, timber and other building materials. Ability to accurately interpret and comprehend plans, specifications, blueprints, diagrams, and regulations and requirements of considerable complexity. Ability to plan, organize, direct and supervise the work of others. Ability to compose and present clear and concise reports and studies, and effectively manage administrative tasks assigned. Ability to establish and maintain effective working relationships with others. Demonstrated experience in plan checking or structural design in a public agency at an advanced level. SPECIAL REQUIREMENTS Registration in the State of California as a civil or structural engineer, architect, engineer -in -training, or qualified and capable of obtaining such registration or its equivalent. Possession of a valid California motor vehicle drivers license, Class III or higher. Certification as a I.C.B.O. Plan Reviewer or Examiner or related certifica- tion desirable. SAN JUAN CAPISTRANO Lttective January 1, 1985 CLASSIFICATION - SALARY CODE RANGE ALLOCATION • ' * • Classification Accountant Account Clerk Accounting Officer Accounting Technician Administrative Secretary Administrative Services Officer Assistant City Manager Assistant Civil Engineer Assistant Planner Associate Civil Engineer Associate Planner Building & Grading Inspector Building Official Building Plan Examiner City Attorney City Clerk City Engineer City Planner Clerk Typist Community Development Administrator Community Services Supervisor Construction Inspector Salary Code Range 268-309 148-188 287-327 188-228 183-223 287-327 E348-388 283-323 248-288 313-353 268-308 243-283 312-352 223-263 E389-429 E320-360 357-397 332-372 133-173 332-372 223-263 243-283 ATT�ACUMtUT E CLASSIFICATION - SALARY CODE RANGE ALLOCATION {con't) 200 Classification Salary Code Range Deputy City Clerk 198-238 Director of Administrative Services E348-388 Director of Community Planning and Development E368-408 Director of Public Works E390-430 Director of Community Services E338-378 Engineering Aide 198-238 Engineering Assistant 258-298 Equipment Maintenance Worker 193-233 Graphic Illustrator 223-263 Land Use Coordinator 248-288 Lead Maintenance Worker 213-253 Legal Secretary 183-223 Maintenance Worker 193-233 Public Works Superintendent 287-327 Records Coordinator 178-218 Recreation Aide 53- 73 Recreation Leader 123-163 Recreation Specialist 193-233 Secretary 163-203 Secretary to City Manager 207-247 Senior Account Clerk 178-218 Senior Administrative Assistant 272-312 Senior Building & Grading Engineer 283-323 Senior Building & Grading Inspector 258-298 Senior Construction Inspector 258-298 Senior Engineering Aide 223-263 CLASSIFICATION SALARY -CODE RANGE ALLOCATION (con't) 2 0 1 Classification - Senior Lead Maintenance Worker Senior Planner Special Services Inspector Street Sweeper Operator Zoning & Land Use Inspector Salary Code Range 243-283 312-352 223-263 193-233 223-263 co co 2 02 r r 1 I TV W H D 1 0 ^ LO CN 0cli 1.0 o l� M M KY I� n r r r r r r r r W C7 Z M M M co M CO M co M co M M LO n co O r N N V M to 1 Q C O O r M N N ko W N N N N M cY Ln to to n n w I I I r r r r r r r r w M W M W N O Ln N M d' W t\ co CO 01 CP N O r r i Q aJ G r V) = N Z aJ a. t Q < Q J U U d N Z Z > O � F ro Z N N Q Z N W aJ d w M:> > O O O U Y Q F -- C.) -U (n N Ln CF -cr I- to n to co M Co V V -cr LO 01 M I� O r N M ct ^ Lfi �c ko r r r r r r r (n N OJ r, n co r lf) M 1� r N M R Lo Ln Ln r r r r r r r r Ln r to M co all Ln r m to N r O O V' co r N M a a• Ln r r r r r r r rn o r N N co O C0• C co rn O r r N O t 0) n O r r r n eo LO er n co r r r n O It Ln n to � �o r r r W C7 Z M M M co M CO M co M co M M LO n co O r N N M M to �p Q C r r N N N N N N N N J I I 1 I I I I I I I IM IM Q W M M M N M O M W M W N O Ln N M d' lD t\ co CO 01 CP N O r r r r r r r r r N N V L i p aJ N L Y L O L > O L 3 1 i aJ U N ro O N i O_ a) O_ Y a) ro U to ro i C N cu N O L L i r C •^ i O i 0 � Cf.n i r N C a) ro d Y ro Q d) aJ (a ro U N C a) Y •U O i a1 X U ro Vf N u z aJ 'p C a L L U aJ -O 0 U W •> L O1 y O •O ro r ++ L U a C O a1 i C > Y p C > > ro a) , 3 d a) V Q ro C i N •I- Q j J N L L C •'-a) f- ro N C IC a) i> C W N a7 OO ++ a) N •Q r O U 10S - L O1 C U a) r y ty J F- O O U a U U L U C +•+ C 0 3 •'. a L' Q N N C ro N S- U L m Ol-, ea f- ++ L•1 H ro ^ N 4••1 4J C J-1 a) ro ^ •r p)r ro ro C +•+ 0 -o i c E a) ro E a 41 S ^ C• C ro N a) Y 7. a) L O C O a) 0. +� Q1 a) +� C � 7 L W •r C C N L S- L i O L O •� ro O = C i aJ C •0 r E C V •r J C m E a) aJ .O- V (1 a) a) � N U O' ro N �+ v aJ O p i i d O Q N = L Q J Q W M: = O W J m U IZ N N tw i a) ro U# 0 C O to (L) I�LD r Y 0 0 r Y N O 0 r S- W N N M U i ro N a1 d r d Ln I kD 001 n Q1 r N N 01 r r Cr 0 LO 0 r N N Q1 0 N T 0 0 M -cr ID r N N N to N r O L m n M L!) r N N Q7 N n r N LO N D N cr r N N cr cr r N 0 r LO 0 R m m -:r Ian O O m m cr Cl) 0 n O (\I 01 r LY) 01 m Cl) Cl) 0 �o N M LO O O M 0 M m M O m r. 01 m r N m M 01 0 r n O m N M M C i C7 N r -I N N Q V r N LO 0) Ol Q LC < N M M m M M J I 1 I I 1 1 Q W N n N N L n N p O CD n 0 m 0 O N N N M Cl) Y m m U ro L L a) Y U N Y ro 4- C L ++ O (2) E Q) N � Of N C Q ro a a1 0 V ro Q C C f > •r v a > va)v n Y U N C ro O Y U ro 4- a) N V L L 4 > a) > > i O Y O •r V) 4- C L al a) W Y 4- C at p a) J O ro L O ro C C i 0c ro N0 =a (o40 H E 4 c Y =-- V r i p- O ly Na) Q 7 C •r C O N Q i U 0."r•r U� 0 •r C a Y a Y J al L U 7 a) •r O 0 N QG d CON L.) 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