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Resolution Number 87-10-20-3205 RESOLUTION NO. 87-10-20-3 DESTRUCTION OF RECORDS (PUBLIC WORKS) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS (PUBLIC WORKS DEPARTMENT) WHEREAS, Government Code Section 34090 et. seq. authorizes City Department Heads to destroy those City records, documents, instruments, books, or papers after the same are no longer required, with the approval of the Legislative Body by Resolution and the written consent of the City Attorney. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano, that it does hereby authorize the Head of the City Department (s) specified in Exhibit "A" attached and made a part hereto, to cause the destruction of the City records, documents, books, or papers under his/her charge as described in that certain Exhibit "A." PASSED, APPROVED, AND ADOPTED this 20th day of October .1987. �&� WRENCE F. B C EIM, MAYOR PRO TEM ATTEST: -1- STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN 3UAN CAPISTRANO ) I, MARY ANN HANOVER, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 87-10-20-3 adopted by the City Council of the City of San Juan — Capistrano, California, at a regular meeting thereof held on the 20th day of October , 1987, by the following vote: AYES: Councilmen Schwartze, Friess, Hausdorfer, and Mayor pro tem Buchheim NOES: None ABSENT: Mayor Bland (SEAL) MARY ANN ANOVER, CITY CLERK -2- CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates RECORDS DESTRUCTION LIST 209 Resolution #87 -10 -2f) - EXHIBIT "A" Paged of 1 Approved: Box/Loc. �,`l 0,h OQ.� Date: /O - /2 nt Dep �— Date: 10/13/97 City Att ney Inclusive Dates Content Description From To 1 Policy Manual: Staff report w/ proposed draft policy statements 1980 Organization Development: Staff reports 1974 Maurer: Damage claim 1978 Complaints: Various Public works, street maintenance, traffic, parking, noise, etc. (2 folders) 1973-1984 Code Enforcement: Weisz, Fred re: truck use on Alipaz 1984/85 Surety Bond Releases: Corres. (duplicates) 1976-1986 MSI: Proposals for fee changes, contract services 1982 To Do List: Council follow-up and transmittals 1979-1984 Proposition 1 Correspondence 1980 State Compensation Insurance Fund: Bulletins, flyers, accident 6 analysis report copies 1971-1979 Public Works Organization: Reclassification request/ reports; progress reports; job specs; obsolete Dept. organizational charts 1973-1976 C.P.E.E.D.: Corres./fees 1982-1983 Maint. 6 Inspection Reports: Maint. Division accident/ call reports 1980-1982 Soils Conservation District, LAFCO: Staff reports re merger of districts 1973 Crean Property: dupl. annexation Corresp. 1982 City Council: Duplicate agendas 1984/1985 Dept. Motor Vehicles: Corres. re proposed office bldg. 1980 Tax Collector: Correspondence 1985 Tax Rate Information: Proposed Legislation info. 1976-1983 Gas Consumption Reports - City vehicles 1979-1984 Permit Fee Schedules: Surety bond schedules 1972-1983 Denial of bid rights corres. 1985 Orange Co. Assessor's Office: Correa. re: revenue tax codes 1977-1984 EEO: Sample forms and ruling regulation information 1973-1975 Monthly Public Works activity reports 1975-1980 Monthly Public Works activity reports 1969-1978 Inventory Maint. vehicles 1980 2 American Diabetes Association: Bike ride corres. 1983 League of CA Cities: Bulletins, announcements 1973-1985 CAL OSHA: Accident logs (1975), brochures, duplicate - accident reports 1981 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates Approved: i torney LIST 211: Resolution # 97-_70_20_3 EXHIBIT "A" Page 2 of 15 Date: jy'/2-6? Date: 10/13/87 inclusive Dates Box/Loc. Content Description From To 2 SCAG: Various publications, reports 1970-1984 US Post Office: Staff reports re: mail boxes, news racks, code enforcement 1973-1979 Sister City Programs: Staff reports 1980 Claims against City: Litigation 1981 Claims against City: Duplicate corres., reports re damage claims, litigation against City, Information 1980 Claims against City: Duplicate Staff reports, info. relating to damage claims, no current info 1977-1981 Mission Park Home Owner's Association: Dup. corres. 1979 Fourth of July Association: Dup. corres. 1979 Four H Club: Corres. re: lease, dup. expired leases, extension requests 1976-1979 Department: Goals & Objectives, Staff memos, dup. Council agendas 1983-1984 City Manager Memos: Dup. memos re: general admin., Public Works projects, citizen's complaints 1975-1984 Damage to City Property: Dup. traffic accident reports, Staff reports relating to repair costs 1974-1984 Public Works: Field crew activity reports 1981-1983 Public Works Corres.: Original & copies, citizens' letters of thanks to Dept. & Staff 1973-1982 Civil Defense: County Advisory Board Staff reports & issue papers 1983 Misc. Outgoing: Response to info. requests 1973-1982 Misc. Incoming: Tranmittals/dup. staff reports 1982-1985 Local Govt. Task Force: Dup. corres., staff memos re: proposed issues 1984 American Public Works Assn.: Conference announcements, 1984/prior EDA Grant status reports, staff reports re: Public Works week proclamations Building Industry Assn.: Corres., fees schedule, transmittals 1982-1985 City Attorney: Agreement transmittal for review; request for draft resolution/ordinances 1984/85 Captain's Hill Homeonwer's Assn.: Dup. staff reports 1981 American Waterworks Assn.: Draft non -potable water report, staff comments 1983 3 Bid Guidelines 1972 Underground Utilities corres. 1982 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates RECORDS DESTRUCTION LIST Approved: 213 Resolution # 87-10-20-3 EXHIBIT "A" Page_ of . is Date: /U- I Z — % Date: 10/13/87 sive Dates 3 US Dept. of Commerce: Dup. annexation surveys 1978-1983 Aerial photo brochures 1985 SB 300: Proposed legislation information 1985 Consultant Qualifications: Foundations/geology 1982 Prevailing wage rate corres. 1974-1985 Swan Construction: Refund utility construction permits 1970-1977 Sphere of Influence: Staff reports/County info 1973-1982 Budget: Dup. staff reports 1980-1983 Budget instructions 1984 Personnel: Dept. roster, dup. salary class. list 1985 Public Works Equipment Bids: Staff reports & specifi- cations 1966-1979 Budget: Dup. copies, project status reports 1981 Affirmative Action Plan: Copy of County sample plan no date Gift Catalog Corres. 1985 CAL TRANS: Six year hiway project, news releases 1976 Minority Business program drafts 1984 Orange Co. Dept. of Real Property: Staff reports, corres., draft of proposed property lease for open space 1974 Mutual Aid Agreement: Re water systems (City did not participate) 1974 Stonehill Extension: Corres. & staff reports 1976 Obstruction of View: Highways, corres. & complaints 1974/75 Safer Off System Road Funds: Corres 1978/79 Weed Abatement Program: (8 folders) 1976-1983 Tree Trimming: Staff reports/guidelines 1981-1985 Tree Removal: Corres. 1977-1983 Council Policy Manual: Draft/staff reports 1980 Traffic & Transportation Commission: Agenda packets 1975-1984 Traffic & Transportation Commission: Agenda/staff reports 1978-1983 Traffic & Transportation Commission: Agenda items/ corres. 1976-1983 Transportation Class: UCLA enrollment 1985 4 Safety Striping Service Inc.: Ivoices, corres., expired insurance certificates 1968-1984 Corres./Staff memos re: street signs 1974-1985 Control Devices: Requests & corres. 1976-1985 School Zone Safety: Corres. & staff reports 1982 215 CITY: San Juan Capistrano Resolution #87-10-20-3 DEPT: Public Works EXHIBIT "A" Prepared by: Hislop Associates Page 4 of 15 RECORDS DESTRUCTION LIST Approved: Date: o — Department0 He Date: 10/13/87 City Atto ney Inclusive Dates Box/Loc. Content Description From To 4 Safe Routes to School: Corres. & staff reports 1975-1984 Signal Modification at del Obispo: Corres. 1984 Oandole: Proposed deannexation minutes/ordinance copies regarding rezone & property proposal 1973-1977 Iddings Paving Job: Proposals, corres., invoice copies re: slurry seal/paving, Tract 2169 1971 Nichols Institute: Damage claim against City, settled 1981 Traffic Signals: Re: railroad crossing 1978 Parking Code Enforcement: Corres. 1970-1985 Weed Abatement: Corres./workpapers 1984 Mission Area Parking & Traffic Study: Corres. & dup. resos 1966-1973 Parking Ordinances: Duplicates 1973-1976 Litigation: Duplicate corres./reports, court documents 1983-1985 Administrative procedures, obsolete 1972-1977 Public Works Dept. memos 1976-1983 Gas Tax Funds: Duplicate remitance advice notices, State (Admin. Services has originals) 1983-1987 Traffic Regulations: Staff reports 1975-1982 Traffic Flow Data: Corres. 1973-1985 Orange Co. Sheriff Traffic: Corres. re: oversized permits, off-road vehicles, parking restrictions 1969-1984 Parking & Speed Limits: Corres. 1978-1982 Subdivision Agreements: Tract 8640, duplicate, unexecuted 1974 Janitorial Services: Expired agreements, corres., specs., duplicates 1982-1984 Budget: Duplicate revenue projection reports 1983-1985 Revenue Committee Meeting Notice 1986 Speed Limit: Corres./reports 1973-1982 Northwest Area Circulation Study: Unaccepted proposals 1982 Capistrano High Gym: Rehab. reports, corres., feasibility report 1976 Orange Co. Animal Control: Corres./regulations 1975-1976 Orange Co. Health Dept.: Corres./Dupl. agreements 1976-1980 Ambulance Service Ordinances: Dup. copies 1979 Office of Emergency Services: Opinions/corres., bulletins Emergency Preparedness: Corres./reports 1982-1984 Community Promotion: Corres./reports 1974-1975 Senior Living: Correa. 1984 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates RECORDS DESTRUCTION LIST Approved: 217, Resolution # gj_Ip_2p_3 EXHIBIT "A" Pages of 15 Date: / Z.— '7 Date: 10/13/87 ve Dates Box/Loc. Content Description From To 4 Senior Citizen's Advisory Council: Corres. 1985 Community Garden: Staff memos 1982 Regional Occupational Program: Corres. 1975-1977 Signal Maintenance: Contract/reports & corres. w/ Signal Maintenance Inc. 1973-1982 Tree Preservation: Corres. & reports 1973-1981 Christmas Decoration Program: Corres. & reports 1977-1984 Misc. Ordinances: Duplicate copies 1967-1984 5 Records Management Program: Corres. 1985 Capistrano Villa Homeowners: Corres. re: street maint., illegal dumping 1979-1980 Flood Control District: Permit transmittal 1975 County Environmental Management Agency: Transmittals re: annual funding requests, traffic counts, policies, rates 1975-1980 California: Copy State Administrative Code 1984 Council Policy Manual (copy) 1981 Drainage Fees: Fee reports, minute extracts, dupl. invoices, draft agreements 1971-1977 Valle Road: Corres./plans re: proposed AHFP improve- ments, cancelled 1973-1976 Copy of Regulations, corres., resos., duplicate application for funds 1969-1971 Capistrano Valley Christian School: Corres. re: landscaping & traffic 1980 California Energy Commission: RFP summary 1981 Neighborhood Watch: Guidelines 1982 Headstart Program: Corres./agreements (duplicate) 1979-1984 Handicapped: Corres./staff reports 1976-1982 Earthquake Response: Corres./plan 1971-1978 Air Quality: Workshop announcements 1982 Letter re: storm clean-up 1980 Population Estimates: Projections/corres. 1972-1981 State of California relocation guidelines 1974 Temporary Use Permit: Carnival 1977 Zaenglein Property: Corres. 1976 Inspection, Private Improvements: Staff memos 1977 Street Trees: Report re: master plan, landscaping, corres. 1973-1983 Construction & Abandonment of Wells: Duplicate 219 CITY: San Juan Capistrano Resolution i87-10-20-3 DEPT: Public Works EXHIBIT "A" Prepared by: Hislop Associates Page6 of 15 RECORDS DESTRUCTION LIST Approved: Date:Z- Department Date: 10/13/87 City At nef—� Inclusive Dates ordinances from Orange Co. 1973 Master Geographic Letter: Report/corres. 1971-1983 Growth Management: Corres./allocations/reports & duplicate ordinances 1976 -198 - Certificate of Occupancy: Duplicate staff reports 1979 Subdivision Access Policies: Staff reports 1977 Signs: Corres., duplicate resos, re directional signs 1971-1983 San Juan Creek Athletic Club: Corres. re: no parking zones 1982 Equipment/Product Information: Request for proposals for computer systems (duplicates) 1985 Proposed Acquisition/Lease: Capistrano Union H.S. 1977-1979 6 Duplicate Street Acquisition Records: Alapaz/Calle Herrero 1981 Proposed Deannexation: San Juan/San Clemente, Tract 9284 1976 California Dept. of Transportation: Surplus property notices/corres. & surveys 1972-1980 San Clemente: Staff reports re: annexation 0k26 1978 Santa Margarita Water District Annexation 1973 Mission: Corres. re: sewer damage claim 1972 Sycamore Plaza: Corres./staff memos re: sewer access, landscape responsibility 1976 City Owned Property: Duplicate City inventory of real property, staff reports 1973-1974 Highway Needs Study: Corres. & instructions for progress and needs report 1977 Santa Margarita Water District: Contract change order corres. on facilities w/ Santa Margarita Water District, corres. re: sewage flow, resos. 1965-1969 Westport Home Builders: Duplicate of easement & grant deeds, corres. 1971-1974 Road & Street Mileage reports 1969-1985 Safety Inspection of Streets & Parks: Corres./reports 1977-1979 Safer Off System Road Program: Staff reports, dup. resos. & studies 1978-1979 Street Closures: For special events/construction improvements 1974-1978 Streets: Staff reports & corres. re name changes, street improvements, slurry seal, pavement eval. CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates Approved: RECORDS DESTRUCTION LIST ty Attorney 22L Resolution #87-10-20-3 EXHIBIT "A" Page 7 of 15 Date: ! C' - (L --'!") Date: 10/13/87 • Inclusive Dates Content Description From To reconstruction reports, & street light proposals 1969-1981 Street Sweeping: Corres., proposals, bids/schedules 1973-1980 California Transportation Plan: Staff report 1985 Resurfacing Mission Flat Area: Staff report 1984 Private Streets: Corres./inspections 1976-1982 Public Works Construction Standards: Duplicate resos. & staff reports 1978 De Agua Traffic Study Committee: Agendas, corres./ reports 1975-1980 Orange Co. Fire Dept.: Corres./staff reports 1976-1984 7 Abandoned Cars: Corres. re abatement, dupl. Notices, ordinances 1972-1982 Federal Disaster Assistance: Funding requests, corres. re: reimbursement claims & projects 1978 Metropolitan Transportation Engineering Board: notices & staff reports 1980 E1 Camino Plaza: Staff report & proposed project 1973 Foothill/Eastern/I5 Bottleneck: Feasibility study policy committee meeting agenda packet 1985 Fee letters 1978/79 Grant Funds: Staff reports & announcements 1980 Bikeway: Corres. and proposed crossing at San Juan Creek 1982 AMTRAK: Corres. re: stopping service 1979 Sweeping Private Streets: Corres. & Policy 1975 Zone Variances: Duplicate staff reports 1973-1980 Dunivan Property: Use permit request 1979-1980 AHFP: Other City program applications 1977-1979 AHFP: Committee Minutes, instructions, transmittals, duplicate board resos. re: program 1966-1979 Street Improvements: Duplicate staff reports re: contract awards, form letters re: street sweeping 1981-1984 Barton Development: RZ 79-2 duplicate staff reports Clendenin Right -of -Way: Staff reports, duplicate corres. re: right-of-way agreements on Alapaz St. 1981 Code Enforcement Overload Permit: Fee corres. 1980-1984 San Remo Barricade: Request to remove barricade, CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates RECORDS Approved: �J N ` Cityl4ttorney 223 Resolution #87-10-20-3 EXHIBIT "A" Page_g_ of 13_ LIST Date: Date: N -/z-87 10/13/87 Inclusive Dates Box/Loc Content Description From To 7 staff reports, duplicate traffic commission minutes State of California Transportation Plan: Policy plan, commission roster, and program guidelines 1982-1984 Runs: Corres./staff memos re: jogging requests 1975-1985 Pacific Telephone: Staff reports & corres. 1967-1983 State of California Scenic Highways Study: Staff reports, corres. 1972-1976 State of California Landscaping: Corres. & staff reports 1969-1977 State of California Classification & Needs Study: Corres. 1968-1975 City Road Maintenance: Corres. re: various streets to be maintained 1967-1972 Census: Boundary & annexation surveys, corres. 1977-1984 Central Park: Staff report cost estimates 1976 8 Extra copies/duplicate copies 9 General Plan Amendments: Duplicate of agenda items 1985 Aerial Photography: Corres./proposals 1970-1974 Orange Co. Airport Committee Corres. 1977 Commercial/Industrial Committee Incentives: Program/ staff reports 1977 Color & Reflective Code Amendments: Staff reports, corres. & duplicate resos. 1982 Aerial photos: Contracts/corres. & bid specifications 1967-1978 Ag. Preservation Committee Meeting Minutes: Duplicate copies (2 meetings) 1977 Grading Letters: Corres. re: authority to issue permits and requirements prior to issuing 1973-1981 Grading Ordinance: Duplicate copies 1972-1976 Federal Aid Highway Act of 1973: Guidelines, sample, corres./reports, manuals and programs 1974 Orange Co. Dept. Building & Safety: Draft & duplicate services agreement; corres. re: plans & inspection services; obsolete rate info. 1979-1982 Planning Commission: Duplicate agendas, staff reports re: planning cases; Orange Co. Planning Commission hearing notices 1976-1978 Housing & Comm. Development: Draft agreement, flood plane mgmt. services; dupl. 6th year entitlement CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates RECORDS Approved: L✓ A torney LIST 225 Resolution #87-10-20-3 EXHIBIT "A" Page 9 of 15 Date: lo -)Z, - 'iri % Date: 10/13/87 Inclusive Dates Box/Loc. Content Description From To 9 info.; procedures, reports re CRA contracts 1979-1985 Litter Clean -Up Grant: Duplicate completed agreements re: Co. litter program 1979-1982 Community Redevelopment Agency: Staff reports re: agency administration; budgets (1983/84), agenda copies 1982-1985 AHFP: Technical Staff minutes 1980/81 Sun Hollow Home Owner's Assn.: Corres. 1975-1981 10 Development Fees: Duplicate corres. re: accounts receivables, transmittals 1978-1984 Surveying Services: South Coast Engineering corresp., dupl. agreements for surveying services 1976-1981 Sycamore Tree corres. 1973-1981 Fee Schedules: Sanitation & sewer (dup. resos.), staff reports 1983 San Diego Regional Water Quality Control Board: Corresp., duplicate Resos. 1967-1973 Woodside/Kubota & Associates: Duplicate service contracts & invoices 1975-1977 CEFCAC: Corres. & staff reports, Engineering Flood Control Advisory Committee 1974-1985 Calif. City/County Streetlight Assn.: Staff reports re: authorization to participate 1983 Public Works: Co, corres. re: fees, surplus property, inquiries; claims status reports 1982-1985 San Diego Gas & Electric: Utility Billing summaries 1982-1985 FAU: Policies & procedures; corres. & duplicate resos. 1976-1980 FAS 1980 functional classifications: Corres. boundary maps 1972-1975 California Assn. of Sanitation Agencies: Meeting announcements/agendas 1986 Calif. Regional Water Quality Control Board Minutes: Duplicate copies/reports 1981-1983 Technical Advisory Committee: Corresp., Agendas 1979-1983 Horno Creek Road: Corres./staff reports 1978/79 CAL TRANS: Maint. requests, obsolete directories, MTC policies & procedures 1978-1983 Federal Aid Urban Systems Program: Duplicate reports re: program projects, procedures 1974 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates RECORDS DESTRUCTION LIST Approved: k„ 7 1 Department c City At or 227 Resolution #87-10-20-3 EXHIBIT "A" Page 10 of is Date: /u^ /Z-- C.,? Date: 10/13/87 NI -11 inclusive uaces Box/Loc. Content Description From To 10 FAU: Meeting announcements, reports, policies & pro- cedures 1975-1977 FAU: SCAG meeting notices re: program; transmittals 1982-1985 11 Los Rios: Duplicate invoices, Grant program reports, tree maint.; draft agreements 1975-1979 Systems Development Charge Tax: Dup. staff reports, Minute extracts 1978/79 So. Cal. Gas Co.: Corres./reports re: complaints/fees San Diego Gas & Electric: Street Light Correspondence 1967-75 Public Utilities Commission: Legislation, corres., dup. resos. 1973-1984 Parks & Recreation Commission: Corres. re: programs 1962-1976 Transportation Improvement Program: Corres., prelim. drafts (1978), recommendations for projects 1978-1984 Engineering Division: In -House Memos 1975-1983 Claims: Mission Hills Ranch (dup. corres.) 1975-1976 Solag-Smith Disposal: Collection info. & fee charges 1970-1977 Camino Capistrano Bridge: Unaccepted consultant proposals; inspector employment applications; draft agreements, returned mail 1981/82 HUD: Circular, dup, reports re: Block Grant Program 1969-1982 City water billing printout 1985 Corres./reports Waste Management Steering Committee, Orange Co. 1983 Wastewater Dist. #4: Rates & repair, adminis. corres. 1977-1982 Dana Point Sewer Dist.: Corres. (poor photocopies), "Thank -You" corres. 1972 Cable TV: Rate increase requests, dup. resos. 1976-1983 CUP Misc.: Dup. staff reports 1977-1979, Schmiok, Alex: Sewer problem corres. & reports 1983 Undergrbunding Utility Policy: Staff reports, transmittals, dup. policies 1976 Lone Pine Stables: Dup. litigation records 1975-1978 Solid Waste Management Plans: Brochures, meeting notices, reports, fee corres. 1973-1983 Maps/Plan Checking Orange Co. EMA: Dup. terminated services agreement 1976/77 Cal. Transp. Commission: Rosters, annual budget info. 1982/83 San Diego Gas & Electric: Corres. re: user's summary rates 1984/85 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates Approved: RECORDS DESTRUCTION LIST 229 Resolution # 87-10-20-3 EXHIBIT "A" Page_jL of _1$_ Date: / 0 - (Z - `G 10/13/87 Date: Inclusive Dates Box/Loc. Content Description From To Tr Solag-Smith Disposal: Rates increase requests, related reports 1978-1983 12 Duplicate traffic accident reports; Street segments 1979-1982 13 Duplicate Traffic Accident Reports: Intersections 1979-1982 14 Engineering Division: Internal dept. memos 1984 Transportation Commission, O.C.: Corres., reports, agendas 1976-1979 O.C. Transit Dist.: Quarterly project status reports 1972-1980 Transportation Improvement Program: Corres., guide- lines, sample funding forms 1975-1977 Historical Society: Dup. corres., staff reports, proposed legislation, dup. ordinance (no historic value) 1974-1981 O.C. Transportation Commission: Proposed budgets, agendas, corres. reports 1981-1984 City Parks: Duplicate, drafts maint. agreements, rela- ted staff reports, dup. purchase orders 1977-1983 Bikeway Projects: Corres., funding applications, dup. reimbursement claims, obsolete Co. Master Plan 1978-1980 Bikeway System: Corres., reports re: City/Co. bikeways trails planning 1974-1976 Vereda Bikeway: Unaccepted proposals 1982 Parks Maint.: Landscape West dup, contract corres. purchase orders 1981-1984 Pedestrian Safety Program: Reports, corres. (audited 1981) 1978-1981 15 SERRA: Draft policies/regulations; dup. Minutes, management consultant inquiries; agendas, insurance audit report 1979-1983 SERRA: Budget reports, dup. 1975-1984 Equestrian Commission: Corres./staff reports 1983 SD G&E: Dup, expired license agreement for energy purchase 1986 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates Approved: RECORDS DESTRUCTION LIST 231 Resolution 167-10-20-3 EXHIBIT "A" Page 12 of 15 Date: 10/13/87 Date: Inclusive Dates Box/Loc. Content Description From To Trabuco Creek Road: Noise complaints, traffic corres., related staff reports Pavement Markings: Corres. O.C. EMA: Fees, County program info. Transportation Corridors: Draft, extra copies proposed JPA agreements, and staff reports Inter -Waste Systems: Dup. agreement, corres. re SERRA bioconversion unit Dana Point Sanitation Dist.: Reports, corres. re: ocean outfall break Hillside Development: Staff report re: maint. program, proposed guidelines Slope Protection: Staff report O.C.: Staff report re: location of parcel map Mobile Home Parks: Rent review reports, inspection program status & code enforcement corres. & reports Emergency Preparedness: Workshop announcements Extra copies: Dup. extra copies of materials purged from files (3 folders) 16 Traffic & Transportation Commission: Agenda packets Chronological Corres. (Reading files) 17 Traffic Accident Reports 18 Dept. Staff Chronological Corres. (Reading files) 19 Dept. Staff Chronological Corres. Dup. Ordinances re: Building Permits SWITRS: Reports Civil Defense: Booklets, info., (obsolete) 20 Dept. Staff Chronological (Reading files) 21 O.C.T.D.: Bus routes/schedules, map Nishimoto: Tree appeal corres. Gabrielli: Staff report re: deferral period exemption Traffic Controls: Purchase req. reports, corres. re: directional & bus stop signs Project 11821: One carbon copy of letter 1977-1981 1982 1982/83 1985 1978/79 1966-1968 1981 1983 1980 1976-1982 1984/85 1976-1980 1983 1977/78 1981-1983 1980-1981 1980-1983 1972 1982-1984 1973 1974 1975 1974-1975 1968 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates Approved: partment ty RECORDS DESTRUCTION LIST 2 33_ Resolution # 87-10-20-3 EXHIBIT "A" Pagel3 of 15 Date: /o -/Z -67 Date: 10/13/87 Inclusive Dates Box/Loc. Content Description From To 22 Equipment Purchase: Dupl. bid notices, related staff reports 1980-1984 Purchasing: Dupl. purchase orders 1982-1985 Serra Park: Landscaping project records 1974 Bonito/Four Oaks Park: Lawn installation records 1973/1974 Public Works: Product literature, bid notice copies, delivery receipts 1976 Del Obispo Street: Draft and unaccepted bid documents 1975 Equestrian Commission: Dupl. Minutes, agendas, reports 1977 Trabuco Creek: Landscaping dupl. contract 1974 Descanso Park: Water quality test, dupl. change order 1976 Sign Permits: Directional signs 1972-1976 Billings: Dupl. invoices 1976 Code Amendments: Dupl. Staff Reports 1985 Traffic Engineer: Dupl. Corresp/Staff Reports 1973-75 SERRA: Draft agreements; Eqpt. Service Agreements 1976-77 Traffic Control Device Inventory, Corresp. (now 1977-83 computerized). Swallows Day Parade: dupl. Corresp./Reports (Programs 1976-1984 & historic forwarded to City Clerk) Children's Library Parade: Corresp. 1983 N/A Pavement Evaluation Study - Various Streets 1978 1981 Copy of Agreement of Map Checking Services 1976 1977 Copy of Staff Report 1980 1981 Copies of Quitclaims 1981 1985 Copies Staff report, resos SOS Program 1978 1979 Copies Corres and Reports - Via Pastoral Area 1983 1983 Meeting Announcements - Ca Assoc of Sanitation 1986 AHFP Technical Staff Minutes - Copies 1980 1981 Copies Recorded deeds and Record Map (103) 1973 CITY: San Juan Capistrano DEPT: Public Works/Misc. Prepared by: RECORDS DESTRUCTION LIST 235. Resolution #87-10-20-3 EXHIBIT "A" Page14 of 15 Approved: "i /k,,- / Date: /()— Department Elea Date: 10/13/87 City Attor V Inclusive Dates Box/Loc. Content Description From To South County Anaimal Shelter - Selection of Site 1974 1975 Request for non-exclusive franchase to deliver handbills 1971 1972 Corres on proposed Owens-Illinois Waste Management facility 1974 1974 County of Orange - General information 1972 1972 General Opinions -(City Attorney approved) 1963 1972 CITY: San Juan Capistrano DEPT: Public Works Prepared by: Hislop Associates Approved: RECORDS DESTRUCTION LIST Resolution #87-10-20-3 EXHIBIT "A" Page15 of 15 Date: /C7-/Z-�� 10/13/87 Date: Inclusive Dates Box/Loc. Content Description From To 21 Signs: Workpapers, requisitions, price quotes 1971-1976 Sewer Cleaning Contract: Corres. inspection reports 1975-1977 Encroachment Permits: Code directional sign, code 1974 enforcement, returned mail; certified mail receipts 1973/1974 (1985/86) 1983 Parcel Maps: Dup. staff reports 1978/79 Equestrian Commission: Dup. agenda reports, other 1975 City reference materials 1978/79 State Permits: Bid notice 1976 Encroachment Permits: Dup. invoices, corres., work 1976 papers 1971-1976 Street Striping: Inspection reports for contract 1976 services 1972-1974 Moving Permits: Copies of temporary permits 1975 Vehicle Specifications 1975 Work Experience Education: Forms, materials relating 1977-83 to saddle back college program 1975 Dept. Chronological Corres. 1977/78 CAL TRANS: Completed/obsolete maint. agreements (dupl) 1982-1984 Dept. Staff Chronological Files 1985 22 Equipment Purchase: Dupl. bid notices, related staff reports 1980-1984 Purchasing: Dupl. purchase orders 1982-1985 Serra Park: Landscaping project records 1974 Bonito/Four Oaks Park: Lawn installation records 1973/1974 Public Works: Product literature, bid notice copies, delivery receipts 1976 Del Obispo Street: Draft and unaccepted bid documents 1975 Equestrian Commission: Dupl. Minutes, agendas, reports 1977 Trabuco Creek: Landscaping dupl. contract 1974 Descanso Park: Water quality test, dupl. change order 1976 Sign Permits: Directional signs 1972-1976 Billings: Dupl. invoices 1976 Code Amendments: Dupl. Staff Reports 1985 Traffic Engineer: Dupl. Corresp/Staff Reports 1973-75 SERRA: Draft agreements; Eqpt. Service Agreements 1976-77 Traffic Control Device Inventory, Corresp. (now 1977-83 computerized). END DESTRUCTION LIST 238-A STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that I witnessed the destruction of the records described in Resolution No. 87-10-20-3 at the Prima Deschecha Landfill on Tuesday, October 27, 1987, at 11:30 a.m. (SEAL) MARY ANN NOVER, City Clerk San Juan CalYistrano, California WITNESS: Juan amacho DATED: THIS 27th day of October, 1987.