Resolution Number 90-11-20-4241)
RESOLUTION NO. 90-11-20-4
FEE SCHEDULE - INSPECTION. DUPLICATION, TAPE
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, ESTABLISHING PROCEDURES
AND FEE SCHEDULE FOR INSPECTION, DUPLICATION AND
PURCHASE OF VARIOUS CITY DOCUMENTS AND REPEALING
RESOLUTIONS NOS. 76-8-18-4, 77-1-5-4, AND 87-9-29-6
WHEREAS, the City receives numerous requests from the general public to
hear, record, or transcribe tapes of City Council, Commission, and/or Board meeting
proceedings; and,
WHEREAS, it is necessary and advisable that a City staff member be present
when a member of the public listens to or transcribes such tape recording; and,
WHEREAS, such audio recordings of Council, Commission, and/or Board
meetings may not be removed from the City offices; and,
WHEREAS, the City also receives requests from the general public for
inspection, duplication and purchase various City documents; and,
WHEREAS, the cost to the City for providing such documents is considerable
and should be reimbursed to the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San
Juan Capistrano that the following procedural rules and regulations are adopted in
accordance with the California Public Records Act, Chapter 3.5, Division 7, Title 1, of
the Government Code of the State of California, Paragraph 6250, et seq., with regard to
making records available for inspection by the public:
SECTION 1. Form of Request.
Requests for inspection of any identifiable public record, copies of same, or
certified excerpts therefrom shall be made in writing on forms provided by the City
department responsible for the keeping of such record, and shall contain the following
information:
1. Name and address of person, corporation, partnership, form or
association making such request.
2. Identification of record being requested.
3. Amount of fee or deposit accompanying request per schedule established
by the City Council and set forth in Section 4 herein.
4. Date of request and date and time information is required.
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SECTION 2. Time Periods for Requests.
Requests are to be made during regular business hours, and a reasonable period
of time to be determined by the department head for handling such requests shall be
allowed. -�
SECTION 3. Records Exempt from Inspection.
Certain records enumerated in Section 6254 of the Government Code shall be
exempt from inspection by the public; in addition, business license applications and any
other records for which it can be demonstrated by the officer who has custody that the
public interest served by not making such record public clearly outweighs the public
interest served by disclosure of the record. The City Manager shall review and approve
or reverse such denials.
SECTION 4. Fee Schedule
The schedule of fees and/or deposits is hereby established as follows:
Copies of records (8;x1 l")
$0.20 per page copied
public
(provided upon payment)
Fair Political Practices Commission Filings
$0.10 per page
Fax copies of public records
$10.00 for first 5 pages
(provided upon payment)
$1.00 each page thereafter
City Council, Agency or Commission Agendas
$20.00 per year
(half price 7/1 through 12/31)
City Council, Agency or Commission Minutes
$60.00 per year
(half price 7/1 through 12/31)
Municipal Code Volume and Binder
$195.00
Municipal Code Supplement Service
$35.00 per year
Title 9, Land Use (includes first year
supplement service)
$35.00
Title 9, Supplement Service
$8.00 per year
Title 8, Building Regulations (includes
first year supplement service)
$12.00
Title 8, Supplement Service
$5.00 per year
General Plan Text
$15.00
Equestrian Trail Maps
$2.00
Large Zoning or General Plan Maps
$5.00
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Small Zoning or General Plan Maps
Architectural Design Guidelines and
Hillside Development Guidelines
Fiscal Budget
Postage Charges
Listening to, recording from, duplicating,
making transcripts of City Council,
Commission and/or Board meeting tapes
Special reports requiring research of records,
analysis, compilation, calculation or
summarization for private benefit
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$3.00
$6.00
$25.00
At Postage Cost
At cost
(minimum $5.00 charge/blank
tapes for duplication to be
provided by person requesting
service)
At cost
At cost is defined as employee's hourly rate plus 25% for fringe
benefits and 15% administrative overhead (minimum charge
and/or deposit $5.00)
SECTION 5. Waiver of Fees.
The above fees may be waived at the discretion of the Department Head
concerned when it is clear that the general public and/or the City will benefit by
providing the service at no cost.
(a) Examples of the types of service for which the above fees may be waived
are as follows:
(1) Requests from City Officials, Board Members, etc.
(2) Requests from other public agencies, especially in cases of
cooperative exchange of information.
(3) Requests from non-profit or charitable groups such as the Chamber
of Commerce, Boy Scouts, etc.
(4) Requests from individuals or firms directly concerned with pending
actions of the City Council which require their attendance at a
Public Hearing, or when legal notice is required.
(b) Decisions on questionable items shall be made by the City Manager.
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.
SECTION 6. Appeals.
Appeals to the City Council may be filed with the City Clerk by those who
desire to protest these charges or request waivers.
SECTION 7. Repealer.
Resolutions Nos. 76-8-18-4, No. 77-1-5-4, and No. 87-9-29-6, are hereby
repealed.
PASSED, APPROVED, AND ADOPTED this 20th day
of November , 1990.
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano,
California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of
Resolution No. 90-11-20-4 adopted by the City Council of the City of San Juan
Capistrano, California, at a regular meeting thereof held on the 20th day
Of November , 1990, by the following vote:
AYES: Councilmen Bland, Buchheim and
Mayor Hausdorfer
NOES: None
ABSTAIN: None
ABSENT: Councilmen /Schwartze aandd�Friess
(SEAL)
CHERYL HN N, CITY CL R
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