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Resolution Number 94-5-17-1RESOLUTION NO. 94-5-17-1 ' DESTRUCTION OF RECORDS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Government Code Section 34090 et seq authorizes the Head of a Department, with the approval of the legislative body by resolution and the written consent of the City Attorney, to destroy those City records, documents, instruments, books, or papers after the same are no longer required; and, WHEREAS, the records listed on Exhibit A, attached hereto, have exceeded the legal retention periods, or have been microfilmed in compliance with Government Code Section 34090.5, and the consent of the City Attorney and City Department Head have been given in writing. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby authorize the Head of the City Departments specified in Exhibit "A" to cause the destruction of the City records, documents, books, or papers under his/her charge as described in Exhibit "A". PASSED, APPROVED, AND ADOPTED this 17th day of May IWEA 'OLLE AMPBEL , MAYOR ATTEST: u -I- 376 377 STATE OF CALIFORNIA ) COUNTY OF ORANGE )ss CITY OF SAN JUAN CAPISTRANO ) 1, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 94-5-17-1 adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 17th day of May , 1994, by the following vote: AYES: Council Members Jones, Hausdorfer, Nash, Vasquez and Mayor Campbell NOES: None ABSTAIN: None ABSENT: None (SEAL) CHERYL JOOi ISO9, CITY CLERK -2- 37"0 CITY: San Juan Capistrano Resolution // 9''x-5-/—/ DEPT: City Clerk EXHIBIT "A" Prepared by: Dawn M. Schanderl Page1_of-4z QQ RECORDS DESTRUCTION LIST ' Approved: R ,I Date: � f Depa: ment Head Lo Date: City Attorney Inclusive Date Box/Loc. Content Description From To -$V65 s 1982-- ----- 1.9s 000A� l R� pyeO� F-49 City Council Packets: January - June 1990 1990 F-50 City Council Packets: July - December 1990 1990 3-01 Computer Proposals 1986 1986 3-02 Computer Proposals 1986 1986 J-03 Computer Proposals 1986 1986 3-04 � Computer Proposals 1986 1986 removed -3 t9 • 4988 f[�Go+b Icx rus�19f 1-71 Rosters: April 12, 1988 Election 1988 1988 �---tie Leonel ytkw""L !,- , k.vt shi'9l 379 CITY: San Juan Capistrano Resolution # DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page, of Iq RECORDS DESTRUCTION LIST Date: Date: Inclusive Date Box/Loc. Content Description From To A City Council Packets January - June 1989 1989 B City Council Packets July - December 1989 1989 C Unsuccessful Bidders: 1989 Asbestos Abatement City Street Repairs Irrigation Control System Parking Lot/Drainage Impry Cook Park Rehab Camino Capistrano Slurry Seal of City Streets Construction of Trabuco Creek Bikeway Traffic Signal Installation Camino Capistrano/Acjachema Street Weed/Rubbish Abatement AD 89-1 Hidden Valley Sewer Rejected Bid Marco Forster Restrooms City Trucks Traffic Signal Installation - Marguerite Pkwy/Rancho Viejo Rd/Via Escolar Street Maintenance Rosedale Dr/Paseo Rueda/Paseo Adelanto D Unsuccessful Bidders: I "o Capo Valley High School Gym Addition City Bldg & Facilities Maintenance Bid Cancelled City Vehicles Connemara Drive/Glenariff Ln Rehab Dance Hall Expansion Rejected Bid Library Exterior Painting (Informal Bid) Municipal Code Supplement Informal Bid Open Space Master Plan Oso/Trabuco Creek Emergency Sewer Overflow Installation (Informal Bid) CITY: San Juan Capistrano DEPT: City Clerk's Office Prepared by: Dawn M. Schanderl ' Approved: Departmedt Read k �—o City Attorney Resolution # 380 EXHIBIT "A" Page 3_of __,L5 RECORDS DESTRUCTION LIST Date: Date: Inclusive Date Box/Loc. Content Description From To D (Cont) SJ Hot Springs Dance Hall Expansion 1990 Slurry Seal of City Streets Trabuco Creek Bridge Widening Rancho Viejo Rd Trabuco Creek Equestrian/Bicycle Bridge Weed Abatement E Gary Hausdorfer:Incoming Correspondence, 1989 1990 General Anthony Bland, Interoffice/General Corres 1980 1990 Phillip Schwartze, General Correspondence 1990 Kenneth Friess, General Correspondence 1990 Lawrence Buchheim General Correspondence 1990 Agenda Approval Forms 1990 Agenda Mail Notifications 1990 Prevailing Wages 1990 To Do Lists 1989 1990 F Proclamations/Requests January - June 1989 Proclamations/Requests July - December 1989 Proclamations/Requests January - June 1990 Proclamations/Requests July - December 1990 Commendations/Requests 1989 Commendations/Requests 1990 Correspondence - Local Agency Formation 1987 1989 Commission Correspondence - Legal Publication Services 1987 1989 Resolution Copies - Other Cities 1989 1990 Correspondence - Code Holders, insert 1988 1990 instructions Correspondence - Proposed Legislation 1988 1990 County Orange County Legislative Planning Committee 1988 1990 Minutes/Agenda Copies Correspondence - Proposed Legislation, State 1987 1989 Correspondence - Proposed Legislation, 1988 1990 Federal 381 CITY: San Juan Capistrano Resolution fi q4-5-17-/ DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Pageof/17 RECORDS DESTRUCTION LIST Date: Date: Inclusive Date Box/Loc. Content Description From To F (Cont) Duplicate City Council Agendas 1987 Duplicate City Council Agendas 1988 G Annual Review of Commission/Board 1985 1987 Appointments Appointments/ Resignations - 1984 1986 Architectural Board of Review Appointments/Resignations - 1987 1989 Architectural Board of Review Appointments/Resignations - 1984 1986 Cultural Arts & Heritage Commission Appointments/Resignations - 1987 1989 Cultural Arts do Heritage Commission Appointments/Resignations 1982 1985 Equestrian Commission Appointments/ Resignations 1986 1989 Equestrian Commission Appointments/Resignations 1982 1986 Los Rios Review Committee Appointments/Resignations 1988 1990 Los Rios Review Committee Appointments/Resignations 1983 1989 Mobile Home Park Review Committee Appointments/Resignations 1983 1986 Parks & Recreation Commission Appointments/Resignations 1988 1988 Parks & Recreation Commission Appointments/Resignations 1985 1989 Planning Commission Appointments/Resignations 1985 1986 Traffic/Transportation Commission Appointments/Resignations 1990 1990 Traffic/Transportation Commission Boards/Commissions/Committees 1988 1989 Recognition Vacancy Notices 1984 1987 Vacancy Notices 1997 1989 CITY: San Juan Capistrano Resolution li t24-5-/7-/ DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Pageof_Z�2 RECORDS DESTRUCTION LIST ' Approved Date: epartm t ad q, Date: s�3, City Attorney Inclusive Date Box/Loc. Content Description From To G (Cont) Correspondence - San Juan 1990 1990 Beautiful Correspondence - San Juan 1976 1986 Beautiful Correspondence - Alto Capistrano HOA 1990 1990 Correspondence - Capistrano Royale HOA 1988 1988 Correspondence - Captain's Hill HOA 1988 1989 Correspondence - El Nido Mobile Home Park 1972 1981 Correspondence - Harbor Lane HOA 1987 1989 Correspondence - Meredith Canyon HOA 1988 1989 Correspondence - Villa San Juan HOA 1988 1989 Correspondence - San Juan Capistrano 1988 1988 Research Institute Correspondence - National League of Cities 1988 1988 Correspondence - International Institute of 1988 1990 Municipal Clerks Correspondence - Reorganization Community 1989 1989 Planning and Development Department Correspondence - Reorganization Community 1986 1986 Planning and Development Department Gen Misc/In-house memos from City Manager 1989 1991 Copies Land Use Division Status Reports 1990 1990 Copies of Questionnaires/Surveys 1985 1986 Word Processing Equipment Survey 1982 1982 Proposed Sister City Information - Map Fact Sheet, Brochure Correspondence - Calif Contract Cities 1989 1989 Association Organizations - Addresses Changes 1989 1989 Correspondence - Fund-raising info - San 1989 1989 Juan Capistrano Pictorial History Project Copy of News Article, letter re Community 1988 1988 Forums City of San Juan Capistrano Newsletters 1989 1990 "Spotlight" I I NMI 383 CITY: San Juan Capistrano Resolution 11 DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl PageZ� ofII RECORDS DESTRUCTION LIST Approved. Date: Departm t Head Date: City ttorney Inclusive Date Box/Loc. Content Description From To G (Cont) City of San Juan Capistrano Newsletters 1988 1988 "What's In Store?" In-house memo, Minute Excerpts - Orange 1985 1988 County Centennial Correspondence - Fourth of July Fireworks 1988 1988 Show Miss San Juan Capistrano Pageant - Staff 1984 1986 Reports, Copies Newspaper Articles Miss San Juan Capistrano Pageant - Staff 1987 1989 Reports Copies (7) of Newspaper Articles - Phillip 1978 1985 Schwartze Copies (6) of Newspaper Articles - Anthony 1980 1987 Bland Copies (9) of Newspaper Articles - Lawrence 1978 1983 Buchheim H Newspaper Clippings Fiesta Days 1984 1986 10 K Run Staff Reports, Minutes Excerpts 1984 1986 10 K Run Staff Reports, Minutes Excertps 1987 1989 Correspondence Misc Postal Matters 1989 1989 In-house Memos RE Computer Training 1988 1988 Fidelity Bonds, California Notary 1984 1984 In -House Memos NBI System Upgades, Training 1986 1988 Staff ReportsiMinutes Excertps RE Financial 1988 1988 Reporting Preliminary Budget Process, Fiscal Budget 1984 1984 Year 1984-88 Preliminary Budget Process, Fiscal Budget 1985 1985 Year 1985-90 Preliminary Budget Funding Requests Fiscal 1985 1985 Budget 1985-90 Preliminary Budget Process, Fiscal Budget 1985 1985 Year 1985-1986 Preliminary Budget 1986 1991 CITY: San Juan Capistrano Resolution # 9`f-5-/7-/ 384 DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page 7 ofd RECORDS DESTRUCTION LIST Approved Date: epartm t Ilead K k- 0 Date: City Atto ney Inclusive Date Box/Loc. Content Description From To H (Cont) Correspondence, SERRA Budget 1983 1986 Copies Resolution, Minutes Excerpts RE CRA 1983 1984 Administrative Budget Correspondence Copies Payroll Schedules 1987 1989 Staff Report, Specs Re City Truck Purchase 1989 1989 Staff Report, Minutes Excerpts Purchase of 1989 1989 Building Inspection Vehicles Memo Division Inventory List 1988 1988 Correspondence Schools 1988 1989 Correspondence Cal State Fullerton 1989 1989 Correspondence University of CA Irvine 1987 1987 City Beautification San Juan Beautiful 1988 1989 re donation Copies of Agendas/Minutes Traffic do 1990 1990 Transportation Commission Copy one letter re Solid Waste 1987 1987 Action Reports - Cultural Arts do Heritage 1989 1990 Commission Action Reports - Parks do Recreation 1989 1990 Commission Copies Agendas/Minutes Parks do Recreation 1989 1990 Commission Copies Agendas/Minutes Equestrian Commission 1989 1990 Action Reports Equestrian Commission 1989 1990 Correspondence, Copies Reso re Orange Co. 1988 1990 Transportation Trust Fund Copy of the 1987 Edition of Friends of the 1987 1987 SJC Regional Library Literary Annual Copies Agendas/Minutes Capo Valley Water 1989 1989 District Copies Agendas/Minutes Capo Valley Water 1990 1990 District January - June - Copies Agendas/Minutes Cap Valley Water 1990 1990 District July - December CITY: San Juan Capistrano 385 DEPT: City Clerk's Office Prepared by: Dawn M. Schanderl Resolution # 1 -) -/ EXHIBIT "A" Pageff of__Lg RECORDS DESTRUCTION LIST Approved: Date: Lo Depaztme t ead Date: City At orney Inclusive Date Box/Loc. Content Description From To CRA Agenda Mail Notification Lists 1989 1989 CRA Agenda Mail Notification Lists 1990 1990 Preliminary CRA Budget Process Fiscal 1983 1983 Year 1983-88 Preliminary CRA Budget Process Fiscal 1984 1984 Year 1984-89 Preliminary CRA Budget Process Fiscal 1985 1985 Year 1985-90 Unsuccessful Bidder - Landscape Railroad 1985 1985 Right -of -Way Municipal Code Codification Services Corres 1973 1979 Parade Permits 1976 1983 Swallows Day Parade - Staff Report 1984 1989 Temporary Street Closures, Minutes Excerpts Correspondence, Minutes Excerpts, Staff 1984 1986 Reports re Proclamation, Status Fiesta Days Staff Reports Sponsor Recognition, Status, 1987 1990 Minute Excerpts, Memos - Hertiage Festival Minute Excerpts, Staff Report, Copy Proc - 1980 1984 Historic Preservation Week Copies Planning Dept Weekly Status Reports 1991 1991 Correspondence Mobile Home Parks 1984 1990 Copies Administrative Report - Public Works 1990 1991 Memo City Clerk's Goal/Objective 1985 1985 1985 Staff Report/Minute Excerpt City Goal 1986 1986 Statement Copies Letters, Minute Excerpts, Staff 1989 Reports Copy News Article Capistrano Gardens HOA 1989 1989 #2 Correspondence, Minutes Excerpts Capo Villas 1988 1989 Correspondence Casa de Capistrano HOA 1989 1989 Minute Excerpt Casitas de Alipaz 1989 1989 Letter, Newpaper Clipping Mesa Vista North 1989 19991 HOA Letter, Memo Hunt Club Community Assoc. 1999 1999 CITY: San Juan Capistrano Resolution # 5V-5-17 DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page I of__j RECORDS DESTRUCTION LIST ' Approved: / Date: 2L414 Departm t Ktad (Z4 Date: gG Cit Attorney Inclusive Date Box/Loc. Content Description From To L J Agenda Packets January - May 1991 1991 K Agenda Packets June - October 1991 1991 L Agenda Packets November, December 1991 1991 C 4.m-1 removed {,-r... 1,st 51"/qy M Correspondence OC City Selection Committee 1991 1991 General Correspondence League of California 1990 1991 Cities Staff Report Resignation ABR 1990 1990 Staff Report, Minute Excerpts, Vacancy 1990 1991 Notice Cultural Arts & Heritage Appointment/Resignation Downtown Plaza 1978 1980 Parking Committee Staff Report, Correspondence, Minute 1990 1991 Excerpts Economic Development Commission Staff Report, Newspaper Clippings, Minutes 1986 1986 Excerpts Equestrian Study Committee Correspondence American Red Cross 1991 1991 Preliminary Budget Process Fiscal Year 1986 1986 1986-1991 Preliminary Budget Process Fiscal Year 1987 1987 1987-1992 Preliminary Budget Process Fiscal Year 1988 1988 1988-1993 Preliminary Budget Process Fiscal Year 1989 L989 1989-1994 Budget Process Capital Improvement Projects 1986 1986 Fiscal Year 1986-1987 Budget Process Capital Improvement Projects 1987 1987 Fiscal Year 1987-1988 387 CITY: San Juan Capistrano Resolution # '71-5-17-1 DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page—/c ofd RECORDS DESTRUCTION LIST Date: �y 6 Date: Box/Loc. Content Description Inclusive Date From To M (Cont) Action Reports Los Rios Review Committee 1988 1990 Letter, Minute Excerpts Los Rios Review 1988 1990 Committee Action Reports ARB 1988 1990 Staff Report, Minute Excerpts, Memos 1974 1896 ARB Copies Agendas/Minutes Environmental Review 1990 1990 Board Copies Agendas/Minutes Environmental Review 1991 1991 Board Copies or Proposed Development 1990 1991 Action Reports Mobile Home Park Review Cmte 1988 1990 Correspondence Re Appeal to Zoning 1988 1988 Adminstrator - Not Heard Action Reports Planning Commission 1990 1990 Action Reports Planning Commission 1991 1991 Copies Minutes/Agendas Planning Commission 1990 1990 Copies Minutes/Agendas Planning Commission 1991 1991 Correspondence, Staff Reports, Minutes 1987 1990 Excerpts Residential Allocation Schedule Copy of Letter, Minute Excerpts Code 1989 1989 Correspondence Complaints Public Nuisances 1984 1986 Correspondence Complaints Public Nuisances 1987 1989 Action Reports Economic Development Comm 1990 1990 Action Reports Economic Development Comm 1987 1989 Memo, Minute Excerpts Appointment Economic 1986 1989 Development Commission Correspondence, Memo Economic Development 1988 1989 Commission N Correspondence Capistrano Unified School 1988 1990 District Correspondence, Minute Excerpt, Staff Report 1988 1988 City -Wide Clean-up Week Correspondence, Staff Report, Minute 1988 1989 Excerpts Re Request to Waiver Drainage Fees CITY: San Juan Capistrano Resolution# 911-S-/-%-/ DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page i / of�/ RECORDS DESTRUCTION LIST ' Approve . Date: C c epart ead � Y�D Date: t Cit Attorney Inclusive Date Box/Loc. Content Description From To N (cont) Letter, Minute Excerpt Orange County Vector 1986 1986 Control Staff Report, Letter, Brochure - Police 1988 1989 Services Parade Permits - Special Events 1990 1992 Copies of Letters, Staff Report, Minute 1987 1987 Excerpts Re Alternate Jail Sites Correspondence Re Care Facilities in 1988 1988 Residential Neighborhoods Correspondence - Drug Abatement 1989 1991 Letters Re Misc Traffic Situation 1989 1989 Agendas/Minutes Traffic & Transportation 1991 1991 Appointments, Disolution of Orange County 1983 1986 Health Planning Council Correspondence Re Funding of South County 1988 1990 Social Services Office Rejected EIR Open Space Master Plan Proposal 1991 1991 Informal Bid Process Unsuccessful Bidders - 1991 Weed do Rubbish 1991 1991 Abatement Unsuccessful Bidders - Conversion of City 1987 1987 Street Lights from Mercury Vapor to High Pressure Sodium Vapor Unsuccessful Bidders - Historic Town Center 1986 1986 Redevelopment Project Unsuccessful Bidders - Use of San Juan 1991 1991 of Saloon Building Agenda Approval Forms 1991 1991 Agenda Mail Notifications 1991 1991 W1 389 CITY: San Juan Capistrano Resolution # 9zf-5-17-/ DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page i 2ofjj RECORDS DESTRUCTION LIST Date: Date: �I Box/Loc. Content Description Inclusive Date From To O Duplicate City Council Agendas 1989 1989 Copy of Letter - Lawrence Buchheim 1991 1991 General Correspondence - Gil Jones 1991 1991 General Correspondence - G. Hausdorfer 1991 1991 General Correspondence - K. Friess 1991 1991 January - June General Correspondence - K. Friess 1991 1991 July - December Staff Report, Minutes Excerpts Requests 1991 1991 Commendations Proclamations/Requests January - June 1991 i991 Proclamations/Requests July - December 1991 1991 Correspondence Re Ballot Propositions 1990 1990 County Elections Letter Re Housing/Homeless Initiative 1988 1988 Proposed for Nov 88 Election Candidate Packet - General Municipal 1990 1990 Election Memos RE Tag Workshop In -House Training 1990 1991 Copy of Memo, News Release Re Thomas 1990 1990 Merrell's Retirement from City Correspondence, Memos Training Advisory 1989 1990 Group (In-house) Memos, Notes, Training Schedules - 1986 1991 Training Advisory Group - Employee Development (2 files) Correspondence, Minute Excerpt City 1988 1989 Employees General Correspondence, Memos, Staff 1984 1989 Report, Minute Excerpt Historical Society General Correspondence, Brochure Orange 1987 1989 County Transportation Commission General Correspondence John Wayne Airport 1994 1995 CITY: San Juan Capistrano Resolution Il 5-/7-1 DEPT: City Clerk's Office EXHIBIT "A" Prepared by: Dawn M. Schanderl Page_4.�_of (% RECORDS DESTRUCTION LIST ' Approved: Date: I ti Departm#ht Mead I Date: City Attorney Inclusive Date Box/Loc. Content Description From To P Correspondence San Diego Gas do Electric Co. 1989 1991 Meeting Notices San Onofre Nuclear Power 1989 1991 P lant Status Report, Memo, Minute Excerpts, 1989 1989 Capistrano Valley Wastewater Authority Copies Agendas/Minutes Capistrano Valley 1/91 6/91 Water District Copies Agendas/Minutes Capistrano Valley 7/91 12/91 Water District Staff Report, Minute Excerpts Expansion of 1990 1990 CRA Trailer for Additional Office Space Work Papers Capital Improvement Program CRA 1983 1985 Copy CRA Resolution Approving Capital 1986 1986 ' Improvement Budget Work Papers CRA Budget Process 1989 1989 Work Papers CRA Budget Process 1988 1988 Work Papers CRA Budget Process 1987 1987 CRA Agenda Mail Notification Lists 1991 1991 Duplicate CRA Agendas 1989 1989 Duplicate CRA Agendas 1988 1988 Duplicate CRA Agendas 1987 1987 Brochure Wastewater Management 1989 1989 Mayor/Mayor Pro Tempore Selection 1984 1986 Mayor/Mayor Pro Tempore Selection 1989 1991 Chairman/Vice Chairman Selection 1987 1990 General Administration, Records 1987 1989 General Administration, Records 1990 1992 0 390 391 CITY: San Juan Capistrano Resolution # 19V-5-12-1 DEPT: Planning Department EXHIBIT "A" Prepared by: Dawn M. Schanderl Page l of 11 RECORDS DESTRUCTION LIST Approved: Date: Department Head kv'L Date: City Attor ey Inclusive Date Box/Loc. Content Description From To as Copy of Land Use Management Code Index 1981 Copies of Southeast Orange County 1974 1976 Circulation Study 2 Copies Commercial Industrial Incentive 1978 Copy Preliminary Study of Selected Business 1979 Characteristics Copies Administrative Procedures, Ordinance 1976 1983 & Staff Reports - Home Warranty Design Manual - Cities of Leesbury, Virgina old Coto de Caza, San Buenaventura Copies of Legislative Wrap-up Bulletins 1979 1982 Applications to Sell Fireworks 1981 Copies of Staff Reports, Minutes, Memos 1977 1979 Economic Development Committee 2 Copies Draft EIR Prepared by EMA for 1978 County of Orange (Capistrano Valley Circulation Study) Copies Staff Report, Minutes - Head Start 1979 1982 Preschool Glendale Federal CDP (superseded) 1978 Copies Planning Department Staff Reports 1974 ab Copies Agenda Reports, Memos, Workload 1979 1981 Management Copy of San Clemente General Plan 1983 Copies of Real Estate Property Transfer 1979 Tax Parcels Copies of Correspondence - County of Orange 1979 1981 Copia Water Quality Control Act Forecast 1973 Copies Correspondence, Memos, Resolutions 1973 1981 Flood Control Copies of Letters, Minutes - Ortega Highway 1973 1980 Highway Improvements Copies of Orange County Tentative Tract Maps 1991 CITY: San Juan Capistrano DEPT: Engineering do Building Services Prepared by: Sandy Garcia RECORDS DESTRUCTION LIST Approved: Department Head L� Ci y tto ney 392 Resolution #C/4- EXHIBIT "A" Page 15 of /9 Date:Z— Date: Inclusive Date Box/Loc. Content Description From To No. 1 Engineering Division, Internal Memos Public Works Dept., Quarterly Reports Public Works Dept., Quarterly Reports Public Works Staff, Program Reports Villa San Juan HOA, Cor resp. /Reports Calif. Assn Sanit Agencies, Legislative Comm.Rpt Landscaping, Plans, Specs. Claims Administration, Status Reports Claims Against City, Settled Computer Services, Corresp./Reports Public Works Dept., Budget, Proposed 1989 Handbook, Assessment Dist. Signs, Real Estate, Corresp./Reports Development Fees, City, Corresp./Repts. Economic Development Comm.,Corresp/Rpts San Juan Beautiful, Inc., Corresp./Reports Floodplain Management Comm., Agendas/Minutes Parking Control, Corresp. Parking Zone Requests, Corr/Repts Caltrans Signal Maint., Corr/Repts Safety Striping Serv., Corr/Repts 1985 1987 1987 1988 1985 1986 1985 1987 1986 1988 1986 1987 Sample Form 1987 1989 1987 1987 1989 1984 1985 1989 1985 1987 1985 1988 1986 1988 1986 1988 1987 1989 1986 1988 1986 1988 1986 1988 1985 1988 393 CITY: San Juan Capistrano Resolution # q4-5•/3-1 DEPT: Engineering do Building Services EXHIBIT "A" Prepared by: Sandy Garcia Page 21 "of 8 /9 RECORDS// DESTRUCTION LIST Approved: '/�Cek'/FL�� Date: Department Head Date: City Attorney Inclusive Date Box/Loc. Content Description From To No. 2 Code Enforcement, Corr/Repts 1986 1988 Stop Sign Requests, Corr/Repts 1985 1987 Streetscape Sign Prog., Corr/Repts 1984 1987 Ped. Safety Prog., Corr/Rpts,AAA of So. Calif 1985 1988 Prevailing Wage Rate, Regulation,State 1986 1987 Legislation, Proposed, Status Rpts, OCTC 1986 1987 Legislation, State, Legislat.Bulletins, LOCC 1986 1989 Legislation, Proposed,Corr/Rpts 1986 1988 Employee Training, Corr/Repts 1985 1988 Employment Intern Prog,Corresp/Repts 1986 1988 Youth Employment Prog.,Corr/Repts 1986 1988 Retreats, Staff, Corr/Repts 1986 1988 Caltrans, Admin/Corresp.•All Issues/ Mas ters,etc 1986 1988 Clean Up Week, Annual, Corr/Repts 1986 1988 Litter Control, Corr/Repts 1986 1988 Recycling, Corr/Repts 1986 1988 Calif Trans Comm, Corr/Rpts, STIP Prog. 1984 1987 O.C. Trans Comm, Corr/Repts, OCUTT 1988 1990 394 CITY: San Juan Capistrano Resolution // DEPT: Engineering do Building Services EXHIBIT "A" ' Prepared by: Sandy Garcia Page 3��of � /9 RECORDS DESTRUCTION LIST Approved: /�� /�Z. fi�/ Date: /1 e L Department Head k�o Date: City Atto ney Inclusive Date Box/Loc. Content Description From To No. 3 State Trans Imprv. Prog, Corr/Rpts STIP 1983 1985 Cultural Arts/Heritage Comm,Corr.Rpts 1986 1988 Met.Trans.Engineering Brd., Agendas/Min. 1986 1988 O.C. Trans Comm, FAU Corresp. 1986 1988 O.C. Trans Comm, Corr/Rpts 1985 1986 O.C. Trans Comm Annual Repts 1983 1986 Sewer Maint., Corr/Repts 1986 1988 SERRA Personnel Comm., Corr/Repts 1985 1987 ' Capistrano Valley Water Dist, Corr/Repts 1980 1985 Capis. Val. Watr. Dist, Corr/Repts 1986 1988 Santa Margarita Wtr Dist, Corr/Rpts 1987 1989 Water Resources Cntrl Brd., Corr/Repts, State 1986 1988 CITY: San Juan Capistrano Resolution # 395 DEPT: Administrative Services EXHIBIT "A" Prepared by: Dawn M. Schanderl Page-4,qof12 / RECORDS DESTRUCTION LIST Approved: Date: artment Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To A-3 First Interstate Bank Contract for Depoist 1982 Capistrano National Cntract for Deposit 1976 Local Agency Investment Fund City Statements 1978 1984 Safety Improvement Des #06-4706-551 Property Tax Correspondence 1983 Cancelled Insurance Policies 1973 1976 Fidelity Bonds 1976 Payroll Work Papers 1984 Payroll Work Papers 1983 Payroll Work Papers 1982 Vacation Accrual Correspondence 1983 1984 Check Copies CRA #101-#249 1984 Expenditure Summary Los Rios 1980 Budget CRA Correspondence 1982 1984 City Investments Inventory 1977 1979 Fidelity Bonds Aetna Insurance Co. 1976 1984 Controller's Reports 1983 1984 Control Report Ad Valorem Property Tax 1983 1984 Rate Levy Control Report Special Districts 1983 1984 Worker's Compensation Payroll Audit 1980 Tax Rates Orange County 1982 1984 San Juan Historical Society Organization Admin A-4 Workers' Compensation Insurance 1973 1983 SJC Retirement Income Plan Standard Disability Claim Workman's Compensation Claims Check File Employees Retirement System General Info ERS - General Information OCERS Correspondence/Reports A-31 Duplicate Checks (Pink Copies) 1986 1985 A-45 Cash Receipts: March - June FY86 FY87 A-46 Cash Receipts: July - November FY86 FY87 A-47 Cash Receipts: December - February FY86 FY87 A-49 Misc Business License Printouts/Listings 1986 1986 KM. CITY: San Juan Capistrano Resolution # q4-5-17-/ DEPT: Administrative Services EXHIBIT "A" Prepared by: Dawn M. Schanderl Page/ -1 of /9 REC S DESTRUCTION LIST ' Approved: % Date:- e artment Head Da te: l/ City Att r ey Inclusive Date Box/Loc. Content Description From To A-52 Payroll: Shimizu-Zaremba; Payroll: 1985 1986 Terminated Employees A-53 Payroll: Litt le-Pasha tides 1985 1986 A-54 Payroll: Jones-Lincoln 1985 1986 A-55 Payroll: Commissioners Alarcon-Wordes 1985 1986 A-56 Payroll: Foster-Jacklin 1985 1986 A-57 Payroll: Pendleton-Shaw 1985 1986 A-58 Payroll: Carlson-Fortmueller 1985 1986 A-66 Payroll: Aalbu-Camacho 1985 1986 A-67 Duplicate Checks (Green Copies); Gasoline 1985 1987 Daily Gas Records ' B-26 Accounting: Duplicate Checks (Pink Copies) FY85 FY86 B-46 Business Liceses: A-Mc 1985 1985 B-48 Business Liceses: N-Z 1985 1985 B-51 Business Licenses and Misc Correspondence 1986 1986 B-53 Cancelled Checks/Statements 1/87 6/87 C-07 Cancelled Checks/Statements 7/86 12/86 C-17 Revenue Receipts/ Deposit Slips 1/86 3/86 C-18 Revenue Receipts/ Deposit Slips 4/86 6/86 G-62 Accounts Payable: Aalbu-Boone (Feb) 1985 1986 G-63 Accounts Payable: Boone (March)-CVWD 1985 1986 (June) G-64 Accounts Payable: CVWD-Desk City 1985 1986 G-65 Accounts Payable: DFM Assoc-In & Out 1985 1986 Photo G-66 Accounts Payable: Powa Rooter-Sister 1985 1986 Cities G-67 Accounts Payable: Nat. Notary-Postermaster 1985 1986 G-69 Accounts Payable: Ince "M" Misc. 1985 1986 G-69 Accounts Payable: Sm Town Inst-Zumar Indus 1985 1986