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Resolution Number 96-5-7-1RESOLUTION NO. 96-5-7-1 ' DESTRUCTION OF RECORDS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Government Code Section 34090, et seq., authorizes the destruction of certain city records and documents with the approval of the legislative by resolution and the written consent of the City Attorney; and, WHEREAS, in the opinion of the Department Heads concerned, the City Clerk, and the City Attorney, the records and documents hereinafter referred to in Exhibit "A", attached hereto, are no longer required; and, WHEREAS, the City Attorney has consented to the destruction of such documents and records. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby authorize the Heads of the City Departments specified in Exhibit "A" to cause the destruction of the City records, documents, books, or papers under his/her charge as ' described in Exhibit "A". PASSED, APPROVED, AND ADOPTED this 7th day of May 1996. WYATT T, MAYOR ATTEST: Oh J S CITY CLE 001 002 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 96-5-7-1 adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 7th day of May 1996, by the following vote: AYES: Council Members Jones, Nash, Swerdlin, Campbell and Mayor Hart NOES: None ABSTAIN: None ABSENT: None (SEAL) 2�h�� CHERYL J S N, CITY C EERK� -2- 003 CITY: City of San Juan Capistrano Resolution #'� —5 2— DEPT: Administrative Services EXHIBIT "A" Prepared by : Dawn M. Schanderl Page _� of /REERDS DESTRUCTION LIST Approved: Date: rDement Head1 4�4 �1 I ik�LJZDate: 7 ` City Attorney Box/Loc. Content Description Inclusive Date From To A-1 Bank Reconciliations, Budget Adjustments, General Journal 1986 1987 Entries, Capital Project Reports A-2 Duplicate Checks (Pink Copies) 1988 1989 A-5 Duplicate Checks (Pink Copies) 1988 1989 ' A-18 Cash Receipts CRA January - June 1988 1989 A-19 Accounts Payable CRA The Schooler Company - "Z" Misc; 1988 1989 Check Duplicates 7/88 - 6/89 A-20 Accounts Payable United Maintenance - "X" Misc; Cancelled 1988 1989 Checks A-21 Accounts Payable "S" Misc - United Way 1988 1989 A-22 Duplicate Checks (Pink Copies) 1988 1989 A-23 Accounts Payable Bob Canfield - Cooksey - Howard Martin 1988 1989 A-24 Accounts Payable Bob Boone/Petty Cash - State Brd of 1988 1989 Equalization A-25 Accounts Payable Adair Office Furniture - Bob Boone/Petty 1988 1989 Cash ' A-32 Accounts Payable - "S" Misc - Kathleen Trepa 1989 1990 004 CITY: DEPT: Prepared by: Approved: City of San Juan Capistrano Resolution # Administrative Services EXHIBIT "A" — Dawn M. Schanderl Page v2 of / RE RDS DESTRUCTION LIST 1.&a -L . � Date: (0 5 D artment Head tL) &-ULLA- Date: / L City Attorney Box/Loc. Content Description Inclusive Date From To A-41 Cash Receipts April - July 1988 1989 A-42 Accounts Payable Gardner Tractor Service - "H" Misc. 1988 1989 A-44 Accounts Payable Dew Par Sales & Services - "F" Misc. 1988 1989 A-48 Accounts Payable John Shaw - State Compensation Ins. 1989 1990 — A-50 Accounts Payable Desk City - Fred's Mobile 1989 1990 A-51 Accounts Payable Boise Cascade - California Department of 1989 1990 Transportation A-59 Accounts Payable Cordova Belf - Drawing 1988 1989 A-62 Accounts Payable CRA Anthony Alarcon - "D" Misc. 1989 1990 A-63 Accounts Payable William Murphy - National Sanitary Supplies 1989 1990 A-64 Accounts Payable Laws Janitorial - John Murk Engineering 1989 1990 A-69 Accounts Payable Ultimate Corporation - W" Misc. 1989 1990 B-2 Accounts Payable CRA Anthony Alarcon - Ken Friess 1988 1989 B-3 Accounts Payable AT&T - Bob Boone Petty Cash (Sept) 1989 1990 B-18 Current Accrual & Usage Reports (6/29/88 - 12/14/88) 1988 1989 — (12/28/88 - 6/28/89) 005 CITY: City of San Juan Capistrano DEPT: Administrative Services Prepared by : Dawn M. Schanderl REC�QRDS Approved: (./// e artment Head _ City Attorney Box/Loc. Content Description Resolution # EXHIBIT "A" Page 3 of DESTRUCTION LIST Date: 40c� Date: T p Inclusive Date From To B-20 Accounts Payable O.0 Auditor - Pacific Bell Oct - Nov 1988 1989 B-21 Labor Distribution Reports (6/29/88 - 12/14/98) 1988 1989 (12/28/88 - 6/28/89) B-23 Accounts Payable MMASC - Orange County EMA 1988 1989 B-24 Accounts Payable ICBO - "L" Misc. 1988 1989 B-25 Accounts Payable Gillespie Construction - "R" Misc. 1988 1989 B-26 Duplicate Check Copies (Pink) 1990 1991 B-27 Payroll Check Register (7/87-6/88); Payroll Deduction 1987 1988 Register (1/88-6/88); General Journal Report (1/88-6/88); Labor Distribution Report (1/88-6/88); Payroll Interface Journal (7/87-6/88) B-31 Accounts Payable SCJPIA - Sundance Graphics 1988 1989 B-33 Accounts Payable "Q" Misc. - Signal Maintenance 1988 1989 B-35 Accounts Payable Pacific Bell Jan/Mar - "P" Misc. 1988 1989 B-39 Accounts Payable CRA Edaw - "P" Misc. 1989 1990 B-42 Cash Receipts January - March 1989 1988 1989 006 CITY: City of San Juan Capistrano DEPT: Administrative Services Prepared by : Dawn M. Schanderl Approved: Resolution# `/(t—S-'7-/ EXHIBIT "A" Page ZA of 56 DESTRUCTION LIST !� Date: &1&0195 Date: Box/Loc. Content Description Inclusive Date From To B-43 Accounts Payable California Pools & Spa - Continental 1989 1990 Graphics B-45 Accounts Payable William Cook Associates - Denaults 1989 1990 B-54 Business Licenses - S -Z 1989 1989 B-57 Cash Receipts April 1989 - June 1989 1988 1989 B-64 Cash Receipts August - November 1988 1989 B-67 Accounts Payable Rohan & Sons - Serra Lumber 1989 1990 B-68 Accounts Payable ICMA - Lawrence Associates 1989 1990 C-2 Business Licenses - H -R 1989 1989 C-5 Business Licenses - A -G 1989 1989 C-8 Cash Receipts December 1988 - January 1989 1988 1989 C-14 Cash Receipts December 1989 - January 1990 1989 1990 C-28 Cash Receipts April 1990 - June 1990 1989 1990 C-31 Cash Receipts September - November 1989 1990 C-63 Duplicate Checks (Pink Copies) 1989 1990 007 CITY: City of San Juan Capistrano Resolution 9 DEPT: Administrative Services EXHIBIT "A" Prepared by : Dawn M. Schanderl Page_ of SL REC S DESTRUCTION LIST Approved: Date:LO/,W1q,57 D ment Head k&�j 6UA Date: / Q it Attorney Box/Loc. Content Description Inclusive Date From To C-64 Duplicate Checks (Pink Copies) 1989 1990 C-65 Duplicate Checks (Pink Copies) 1989 1990 C-67 Duplicate Checks (Pink Copies) 1989 1990 ' C-68 Duplicate Checks (Pink Copies) 1989 1990 E-36 Accounts Payable Pac Tel - Paramount 1989 1990 E-67 Accounts Payable "P" Misc. - RMG Engineering 1989 1990 F-7 Accounts Payable OC Employees Retirement (April -June) - 1989 1990 "O" Misc. F-9 Cash Receipts July - September 1989 1990 F-13 Cash Receipts January 1990 - March 1990 1989 1990 F-23 Accounts Payable Jeffrey Parker - Professional Assessment 1989 1990 F-52 Accounts Payable "F" Misc. - "H" Misc. 1989 1990 F-54 Accounts Payable CRA "Q" Misc. - "Z" Misc; Voided Checks 1989 1990 F-58 Accounts Payable Wallace Roberts Todd - "Z" Misc. 1989 1990 ' G-2 General Journal Report; Check Register 1985 1989 M CITY: City of San Juan Capistrano Resolution # 4 - S 7 DEPT: Administrative Services EXHIBIT '� "A" Prepared by: Dawn M. Schanderl Page � of L6 77j&L— DESTRUCTION LISTnnApproved: L�rULL L •Date: 7J \ D� Ortmentt Head / / // t� /cy i� �A eLU'�u.(h ®� Date: 711 < icy City Attorney Box/Loc. Content Description Inclusive Date From To G-6 Cash Receipts Journal 1985 1987 G-10 CRA Revenue Receipt Daily Reports; End of Day Journal 1989 1990 Reports; Warrant Register G-11 Revenue Reports FY 1988-89 (July - December 1988) 1988 1989 G-12 Daily Revenue Reports (January I - June 30, 1989) 1988 1989 G-14 Warrant Register July 1, 1988 - June 30, 1989; Void Warrants 1988 1989 FY 1988-1989 G-15 Revenue Receipts Reports January - June 1990 1989 1990 G-16 Revenue Receipt Reports July - December 1989 1989 1990 G-22 Warrant Register FY 1989-1990 1989 1990 G-31 Payroll: Labor Distribution FY 1989-90 1989 1990 H-40 Business License Records M -Q 1990 1990 H-43 Business License Records D -L 1990 1990 H-53 Business License Records R -Z 1990 1990 H-55 Business License Records A -C 1990 1990 009 CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia RECORDS DESTRUCTION LIST Approved: Dep#rtment Head City Attorney Resolution # Q(1- S- % -/ EXF71 "A" Page '/ of Date: Date: �[ `I'C 94 Box/Loc. Content Description Inclusive Date From To Correspondence Water District Relocation: Copies staff report 1987 1987 Memos, Requests Proposed Budgets Fiscal Years 1986-87 and 1988-89 Orange 1986 1988 County Transportation Commission Quarterly Activity Reports Fiscal Year 1988-1989 - Capital 1988 1989 Improvement Program Memos, schedules, proposed Budget Information FY 1986-87 1986 1987 Memos, Project Listings, Status Updates, Prioritization, 1978 1984 Reso copies, Project Identification FY 1978-79 to 1984-1985 Capital Improvement Program Activity Reports, Memos FY 1986-1987 Capital Improvement 1986 1987 Program Activity Reports, Memos FY 1987-88 Capital Improvement 1987 1988 Program NBI Computer System copies of staff report, schedules for 1986 1988 training Public Works Department Budget Planning 1986-91 1986 1986 Public Works Department Budget Planning 1987-92 1987 1987 Public Works Department Budget Planning 1988-93 1988 1988 Public Works Department Budget Planning 1989-94 1989 1989 Memos re inter -departmental duties, receipt of Christmas gifts, 1989 1990 absence notifications, requests Memos re inter -departmental duties, temp re -organization 1986 1988 receipt of Christmas gifts, absence notifications, requests General In -coming Memos, Correspondence 1989 1991 Inter -departmental Memos 1988 1990 Public Works Quarterly Reports 1989 1990 Public Works Quarterly Reports 1988 1989 010 CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia Approved: RECORDS DESTRUCTION LIST Resolution # EXHIBIT/ "A" r Page � of Date: Date: Box/Loc. Content Description Inclusive Date From To 2 (cont) Public Works Quarterly Reports 1990 1990 Departmental Goals & Objectives 3/85 1988 Departmental Goals & Objectives 1989 1990 Memo, Flyers re Civic Organizations 1990 1991 Letter, memo re SCAG 1989 1990 Correspondence, League of California Cities List of 1989 1990 Conference Attendees, Bulletins re AB 939 California Geotechnical Engineers Associates Newsletter 1989 1989 American Society of Civil Engineers Roster, Newsletter 1990 1990 Building Industry Association Copy Fee Schedule, Workshop 1986 1991 Dates California Association Sanitation Agencies Membership 1987 1991 Directory Institute of Transportation Engineers Newsletter 1990 1990 Correspondence Misc Organizations 1991 1991 Public Works Liaison Committee Newsletter 1989 1989 Public Works Information Requests 1986 1987 Public Works Information Requests 1989 1990 Correspondence Fiesta Days Plan of Operation, Memos 1984 1986 Status Reports Correspondence Fiesta Days Plan of Operation, Memos 1987 1989 Status Reports Memo re Interdepartmental Coordination Committee 1990 3 Proposed Assessment District 89-1, Hidden Valley 1986 1990 4 files; Abandoned Proceedings 4/17/90 by resolution Oil CITY: ' DEPT: Prepared by City of San Juan Capistrano Engineering Dawn Schanderl/Sandy Garcia Resolution # g 6 9– / EXHIBIT "A" Page _ of 6 RECORDS DESTRUCTION LIST Approved: — Date: _ 71 De artment Head / 77 -- Date: 7 City Attorney Box/Loc. Content Description Inclusive Date From To 4 Copy of Memo re Banner Procedures, Request to renew 1989 1991 Master Geographic Letter; Copy of Memo/ Letter re Real Estate Signs Copies of Unsigned Consultant Services Agreement, Copies 1989 1991 of Letters to BSI Consultants re Payment of Services One Proposal from Adams Streeter Civil Engineers for Sub- 1991 1991 Division Plan Checking Consumer Complaints - Copies of Letters, Memos and Photos 1989 1990 Capistrano Valley School District - Copies Letters, Memos 1985 1990 Capistrano Valley Christian School - Copies Letters, Memos 1983 1984 Emergency Planning - Copies of In-house Training Memos 1981 1990 Annual Songs Drills Related Memos, Seminars, Songs Drill Participant List County Hazardous Waste Management Plan - Copies of 1985 1988 Letters, Newspaper Articles, Brochure Air Quality - Copies In-house Memos, Newspaper Clipping 1974 1979 1974 Copy of Air Pollution Emergency Episode Regulation Air Quality Management Plan - Copies letters and resolutions 1979 1981 Air Quality - Copies In-house Memos, Clear Air Business 1983 1990 Publication, Correspondence - South Coast Air Quality Management District Vector Control - Memo Regarding Rats 1989 1989 Parking Zone Requests - Copies of Resolutions, Letters and 1989 1991 Forms Parking Signs - Copy of In-house Memo 1986 1986 Parking Lots - Copies of three letters and one memo 1991 1991 Earthquake Planning Workpapers 1985 1986 ' Plant Life Study 1974 1974 012 CITY: City of San Juan Capistrano Resolution # DEPT: Engineering EXHIBIT "A" Prepared by: Dawn Schanderl/Sandy Garcia Page /6) of RECORDS DESTRUCTION LIST Approved: Date: Z y Department Head v-1 k ad Date: City Attorney Box/Loc. Content Description Inclusive Date From To 4 (cont) Special Permits Copies Regulations for Vendors (Ice 1986 1986 Cream Vendors) Orange County Jail Sites - One Letter Regarding Chiquita 1987 1987 Canyon Parking Signs - Copies of Letters, Memos; Two Letters 1989 1991 from Capo Valley School District, Draft Council Policy Agenda Item Letters Regarding Lack of Handicapped Parking Spaces 1986 1987 at El Adobe Plaza Street Closures Temporary U.S. Triathlon - Copies Requests, 1985 1986 Memos, Insurance, Routes Parade Permits - Copies of Permits, Insurance, Requests, 1989 1991 Letters, Routes, Memos, EMA Special Provisions 5 Traffic Circulation Copies of Letters and Council Policy 1990 1992 No. 311 Traffic Control - Copies of Letters, In-house memos, 1989 1991 Traffic & Transportation Agenda Items, Information Fact Sheet Form Traffic System General Correspondence - Copies Letters 1989 1990 Orange County Striping Service - Copies Letters, Memos, 1990 1992 Contracts, Pavement Markings Work Orders Speed Limits - Copies of In-house Memos and Letters 1984 1984 Stop Sign Requests - Copies Memos, Letters, Traffic 1988 1988 & Transportation Commission Items, Copy Council Policy S&M Signal Maintenance (Camino Cap/La Zanja) Copy of 1988 1988 Purchase Order and Letters 013 CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia Resolution # 9� -_5-- %- EXHIBIT "A" Page -A— of Gro �/��RECORDS DESTRUCTION LIST Approved: 0- Date: Department Head C ty Attorney Date: Box/Loc. Content Description Inclusive Date 1984 From To 5 (cont.) Traffic Signals - Copies of Correspondence & Memos 1986 1988 Traffic Signal - Electrical Meter Location and Service 1987 1988 Request, Copies Letters, Memos, Traffic Signal Controller Capital Improvement working files Check Off List 1987 Traffic Signal (Ortega Highway/La Novia Avenue) Copy 1989 1990 Notification of Construction Activity Downtown Area and Capital Improvement working files 1982 Copy of Letter ' Capital Improvement working files Traffic Signal Railroad Pre-Emption - Copies Correspondence, 1988 1991 Proposals, Contract Format, Memos Traffic Signals - Copies: Correspondence, Contracts, Memos 1989 1991 Traffic & Transportation Commission Reports, Vehicle Speed Survey Sheet, Traffic Signal Warrants, Code Sections Purchase Order Crosswalks Copies: Draft Council Policy, Letters, Memos, 1986 1991 Agenda Item, Traffic Manual Markings, Traffic Manual Section "Markings" Traffic Signals Camino Capistrano/Verdugo Correspondence 1988 1988 Correspondence Speed Limits 1987 1989 Correspondence Speed Limits 1990 1992 Traffic Signal Doheny Park Road/Price Club Correspondence 1987 1989 6 Traffic & Transportation Working File 1984 1989 Regulations of Vendors: Copies memos, ordinance, 1986 1987 Municipal Code sections Capital Improvement working files 1986 1987 Capital Improvement working files 1981 1982 Capital Improvement working files 1982 1983 ' Capital Improvement working files 1983 1984 014 CITY: City of San Juan Capistrano Resolution # DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schanderl/Sandy Garcia Page � of RECORDS DESTRUCTION LIST Approved: Date: Department Head if aL� Date: I c7 ity ttorney Box/Loc. Content Description Inclusive Date From To 6 (cont) Capital Improvement working files 1984 1985 Capital Improvement working files 1985 1986 Capital Improvement working files 1987 1988 Capital Improvement working files 1989 1989 Ad Hoc Committee Northwest Planning Study: Copies 1987 1989 staff report, memos Copies of Statements, Purchase Orders Signal Repairs S& M 1992 1992 Neighborhood Watch Sign Program Guidelines, Copies 1982 1982 Purchase Orders, Letters, Staff Reports Copies of Monthly Billing Invoices from San Diego Gas & 1992 1992 Working File - Via Estelita Circulations Study - Draft Blue 1981 1982 Prints, Copies: Staff Report, Memos, Worksheets, Contract Work Program, Minutes, Legislative History, Transmittal Sheets, Purchase Orders, City Map, Correspondence; 7 Preliminary Circulation Drafts by ASL, Proposal from Basmaciyan- Darnel, Inc. 2 Draft Environmental Impact Reports DOL 75.3 1975 1975 Computer Maintenance Agreement 1988 1989 Copies Purchase Orders, Memos 1989 1989 Copies of Invoices, Statements, Purchase Orders 1990 1991 Consultant Proposals for Traffic Signal Master Control System 1991 1992 Support Services; Copies Correspondence, Invoices, Purchase Orders, In -House Memos Copies FY 1991-1992 Operating Budget, Workpapers Traffic 1991 1991 Engineering, Printout of Traffic Engineering P.O.'s Copies of Statements, Purchase Orders Signal Repairs S& M 1992 1992 Copies of Pac Tel Phone Bill for Traffic Signal Master Control 1992 1992 System Copies of Monthly Billing Invoices from San Diego Gas & 1992 1992 Electric Company 015 CITY: City of San Juan Capistrano Resolution # --5-' 7 DEPT: Engineering EXHIBIT "A" Prepared by: Dawn Schanderl/Sandy Garcia Page of t'p't_ RECORDS DESTRUCTION LIST Approved: Date: Department Head 9 Date: / �d City Attorney Box/Loc. Content Description Inclusive Date From To 7 (cont.) Copies of Budget Worksheets Detail Fiscal Years 1992-1993 1992 1993 Copy Staff Report, In -House Memo Copies of Billing Summaries - State Signal Maintenance 1992 1993 Budget Worksheets Copies: Invoices, Purchase Reqs; Summary Ratings; Flyers 1992 1993 memos, brochure, plan check service evaluation forms ' 8 Copies Purchase Orders, Purchase Requisitions, Fax Trans- 1990 1990 mission Forms, Media Release, In -House Memos Copies Computer Repair Invoices, Letter 1990 1991 Copies Computer Upgrade Invoices, Purchase Reqs 1990 1990 Copies of Sign Work Orders 1989 1990 Copies of State Maintenance Billing Summaries, Purchase 1990 1991 Order Copy Copies: Pacific Bell Bills, Correspondence S&M Maint., 1990 1991 S&M Invoices; Monthly Activity Reports; Agreements Purchase Orders for Signal Maintenance Sign Work Orders 1990 1991 Signal Maintenance: Copies: S&M Invoices; Correspondence 1990 1991 City. Signal Upgrades: Copies Purchase Req & Purchase Order 1992 1992 City Signal Repairs: Correspondence S&M Signal Maint. 1991 1992 Ccpies: S&M Invoices Signal Upgrades: Copies Invoices; Purchase Req, Purchase 1990 1991 Order, Correspondence Signs Copies of Invoices, Fax Transmittals; Standard Plan for 1990 1991 Paseo Cerveza Sign Signs: Work Orders; Copies Invoices, Purchase Reqs, Quotes 1991 1992 ' City Signals Maintenance; Letter S&M Signal Maint; Copy 1990 1991 016 CITY: City of San Juan Capistrano Resolution #�- DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schander /Sandy Garcia Page of RECORDS DESTRUCTION LIST Approved: Date: Z /'3 partmen Head Date: l (lb NN Attorney Box/Loc. Content Description Inclusive Date From To 8 (cont) Agreements, Invoices; Assignment Profile; Copy Purchase Order; Monthly Activity Reports Copies State Signal Maintenance Billing Summaries 1991 1992 City Signal Upgrades: Copies Invoices, Purchase Reqs; 1992 1993 Purchase Order ? Final Packets Years 1985-1992 10 K Run/Fair 1985 1992 10 Swallows Day Parade Packets 1985 1992 11 October 1987 Specs Speed Limit Analysis La Novia 1987 1987 Avenue and Highland Drive Copies of Correspondence Re Various Issues; Plan Re 1988 1989 Proposed Red Curb at Alleys - Capistrano Villas Computer Information and Notes 1987 1987 Copies of Correspondence Re Various Issues; Service 1987 1987 Request Form City Signals: Copies Invoices, In-house Memos 1992 1993 City Signal Maintenance: Copies S&M Invoices and 1992 1993 Correspondence April 8, 1987 Spec Del Obispo/Camino Del Avion Traffic 1987 1987 Safety Project AHFP No. 1164 Copies of Traffic & Transportation and City Council Agenda 1987 1987 Items Statistics Regarding Vehicle Miles Traveled Per Year Per 1987 1988 Street; Working Copy Capital Project Summary, Copy Traffic & Transportation Commission Report Spec & Plans Padre Plaza Landscaping Project 1987 1987 017 CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia Resolution # EXHIBIT "A" Page_ of RECORDS DESTRUCTION LIST Approved: Date: De artment Headn g9j, 4JA Date:—�/ Cify Attorney Box/Loc. Content Description Inclusive Date From To 11 (cont) 1987 Plans & Specs Vereda Bikeway Via Estenaga to 1987 1987 Avenida Siega Preparational Draft Spec Meredith Canyon and Alto 1987 1987 Capistrano Slurry Seal Phase I and Phase II Bus Benches - Memos, Worksheets 1987 1987 Signs: Fax Transmittal Sheets; Memos, Work Orders, Copies 1992 1992 ' Invoices, Purchase Orders, Quotes 12 Copies: Purchase Orders, Reqs., Encroachment Permits 1984 1989 Copies: Purchase Order, insurance cert; worksheet, Letter 1988 1989 re Austin -Foust Consultants General Information Consisting of Copies of 1987 1989 Purchase Reqs, Insurance Certs, Workpapers; Invoices Traffic Counts: Copies of Purchase Orders 1982 1989 Pavement Striping Inventory - Existing Tallies 1982 1982 Signal Maintenance Copies of Agreements, Insurance Certs 1979 1989 Staff Items, Action Reminders Traffic Signal Maintenance Costs - Workpapers 1986 1986 Signs: Copies: Purchase Orders, Fax Transmissions, Letters 1984 1988 Invoices, Workpapers Signals & Lights: Copies of Purchase Orders 1982 1989 Consulting Services BSI Copies: Purchase Orders, Invoices 1987 1990 Purchase Reqs, Correspondence, Commission Minutes Reso, Insurance Certs Signal Maintenance Monthly Activity Reports 1985 1990 Copies Caltrans Billing Summaries Cost Sharing Electrical 1983 1990 Budget Worksheets Fiscal Year 1985-86 1985 1985 Traffic Count Services: Copies of Purchase Orders, Purchase Reqs 1986 1989 CITY: City of San Juan Capistrano Resolution # DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schanderl/Sandy Garcia Page of RECORDS DESTRUCTION LIST Approved: —'04— Date: Department Head Date: Cit Attorney Box/Loc. Content Description Inclusive Date From To 12 (cont) Working Plans: Intersection Del Obispo Street and Alipaz Str, 1978 1983 Index Map Alipaz Street North Section and South Sections, Index Map, Signing & Striping Plan Del Obispo Street and Camino Del Avion ,Traffic Sign Inventory Sheets, Traffic Signing & Striping Plan Rancho Viejo Road, Improvement Plans Intersection of Del Obispo Street and Camino Del Avion, Right of Way Calculation Sheet Street Widening for Del Obispo Street and Camino Del Avion, Street Improvement Plans Tract 8485 with photographs 13 Pavement Markings - Work orders, Copies Purchase Orders, 1991 1992 Pavement Marking Listings (Computer Printouts), Workpapers and Correspondence 14 Pavement Markings - Work Orders, Copies Invoices, Purchase 1989 1991 Orders, Pavement Marking Listings (Computer Printouts) Workpapers and Correspondence 15 Copy of 1984 City-wide Speed Limit Analysis 1984 1984 Copies Agreement, Invoices, Insurance, Correspondence 1988 1989 Purchase Orders re Speed Limit Studies Copy Staff Report, Spec Package, Letter - Speed Limit 1987 1988 Analysis La Novia Avenue/Highland Drive Oct 1987 Copy Agenda Item, Letter, Spec Package/Location Map 1986 1987 Speed Limit Analysis Los Rios Street Copies of Memos/Letters re Speed Limit Surveys 1979 1980 Radar Speed Check, Speed Survey Field Sheet, Speed Study 1978 1978 for Avenida Aeropuerto Speed Study Sheet Aguacate Road 1984 1984 0 19 CITY: City of San Juan Capistrano Resolution # ' DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schanderl/Sandy Garcia Page of �>-4 RECORDS DESTRUCTION LIST Approved: 21-1�Date: Department Head Date: 0/19 Ciry Attorney Box/Loc. Content Description Inclusive Date From To 15 (cont.) Speed Study Sheets, Radar Speed Check Sheets 1976 1984 Motor Vehicle Speed Sheets, Speed Survey Field Sheets for Camino Capistrano Speed Study Sheets, Radar Speed Check Sheets for Alipaz Str 1974 1984 Speed Study Sheets for Calle Arroyo 1984 1984 Speed Study Sheet for Calle Aspero 1984 1984 ' Speed Study Sheet, Radar Speed Check Sheet for Via de Agua 1976 1984 Speed Study Sheet, Radar Speed Check Sheet for Avenida 1978 1984 de la vista Speed Study Sheet, Motor Vehicle Speed Sheet, Radar Speed 1974 1984 Check Sheet for Camino del Avion Speed Study Sheet, Radar Speed Check Sheet for El Camino 1978 1984 Real Radar Speed Check Sheet - Junipero Serra Road 1978 1978 Speed Study Sheet - La Novia Avenue 1984 1984 Radar Speed Check Sheets - Los Rios Street 1978 1978 Speed Study Sheets, Radar Speed Check Sheets, Speed Survey 1974 1984 Field Sheets - Camino Las Ramblas Speed Zone Survey Sheets, Speed Study Sheets, Camino la 1981 1984 Rhonda Speed Study Sheet, Speed Survey Field Sheet - Ortega 1974 1984 Highway (West of I-5) Speed Study Sheets, Radar Speed Check Sheets, Speed Survey 1974 1984 Field Sheets - Rancho Viejo Road Speed Study Sheets, Radar Speed Check Sheets - San Juan 1974 1984 Creek Road Radar Speed Check Sheet, Speed Study Sheet, Memo - 1978 1984 Trabuco Creek Road ' Speed Study Sheet, Radar Speed Check - Village Road 1976 1984 020 CITY: City of San Juan Capistrano Resolution # 96-5--7-1 DEPT: Engineering EXHIBIT "A" Prepared by: Dawn Schanderl/Sandy Garcia Page 19 of 6z RECORDS DESTRUCTION LIST Approved: Dater Department Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To 15 (cont) Copies Motor Vehicle Speed Reports, Radar Speed Check 1974 1986 Sheets, Speed Survey Field Sheets, Copies Memos - Ortega highway (Caltrans) Speed Survey, Speed Study Sheets, Motor Vehicle Speed 1974 1986 Sheet, Speed Survey Field Sheets - Del Obispo Street 16 Copies: Spec Package - Del Obispo Street at Alipaz AHFP 1982 1983 1057, Copy Proposal, Purchase Order, Staff Report, Memo Copy of Orange County Transportation Commission 15 -yr 1983 1983 Plan Copies: Minutes, Notice of Completion, Correspondence 1986 1988 Request for Info, Agenda Reports, Contract Progress Reports, Purchase Orders, Insurance Certs, Bonds, Encroachment Permit - Traffic Signal Modifications Del Obispo/Blue Fin Drive (Steiny and Company, Inc.) Copies: Newspaper Articles, Purchase Orders, 1983 1987 Correspondence, Traffic Signal Plan, Workpapers Transmittal Sheets, In -House Memos, Shipping Sheets for Traffic Signal Plan at Camino Capistrano and San Juan Creek Road 17 Copy Staff Report, Memorandum - Camino Capistrano 1984 1988 at Acjachema Street Copies: Newspaper Articles, 24 -Hour Volume Sheets, 1984 1985 Traffic/Transportation Comm Minutes, Staff Reports Acjachema Street/EI Camino Real Copies: Purchase Order, Workpapers - Alipaz Street 1981 1982 Copies: Traffic & Transportation Comm Agenda, Staff 1981 1986 Memorandums, Correspondence - Camino Capistrano CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia Approved: RECORDS DESTRUCTION LIST Department Head L�=l eLiA — City Attorney Resolution # E)( IBIT "A" Page /% of 6 L Date: Date: Box/Loc. Content Description Inclusive Date From To 17 (cont) Copies: Camino Capistrano/Acjachema Street Inter- 1984 1988 section Analysis, Memorandum, Minutes Traffic & Trans Comm, Staff Report; Adult Crossing Guard Warrant Evaluation, Intersection Turning Count Sheets, Traffic Signal Warrants Workpapers - Camino Capistrano/Acjachema Street Intersection Study Copies Staff Report, Minutes Traffic/Transportation Comm 1985 1985 24 -Hour Volume Sheets, Turning Count Sheets Striping Plan, Workpapers, Copies: Memorandum, City Counci11984 1985 Minutes, Traffic & Transportation Minutes, Staff Report Camino Capistrano Channelization (Ortega Highway to Calle Bonita) Copies: Staff Reports, Memorandums, Workpapers, 1982 1982 Camino La Ronda Copy Letter from Orange County EMA - Camino Los 1989 1989 Padres Copies: Newspaper Articles, Channelization Plan, Ball 1982 1986 Bank Indicator Readings, Memorandums; Del Obispo Street Median Traffic Study Street Improvement Plan, Workpapers - Del Obispo Street Copy Work Program for Capistrano Villas, Memorandum 1984 1984 Copies: Staff Report, Draft Environmental Impact Report 1980 1980 Master Plan for Historic Downtown Area (2 copies) Improvement Plans Installation of Signs & Delineators (2), 1985 1986 Copies: Agenda Reports, Mailing Lists, Workshop Minutes Worksheets, Workshop Agenda, Traffic & Transportation Minutes, Newspaper Article, Correspondence - Del Obispo & Avenida Pedregal FJ 021 022 CITY: City of San Juan Capistrano Resolution # - S — 7-/ DEPT: Engineering EXHIBIT "A" Prepared by: Dawn Schanderl/Sandy Garcia Page , �c of RECORDS DESTRUCTION LIST Approved: Date: Dgment HeX ead !� y Date: City Attorney Box/Loc. Content Description Inclusive Date From To 17 (cont) Copies: Request for Info, Alignment Study - Junipero Serra 1981 1981 Road Phone Messages, Los Rios Parking Study, Copies: Council 1985 1989 Staff Reports, Memorandum, Intersection Exhibit, Channelization Plan Mock Up, Engineering/Traffic Survey Mailing Lists, Correspondence, Speed Study - Los Rios Area Mission San Juan Capistrano Traffic & Parking Study 1980 1980 Copies Correspondence, Traffic Study Mission Village & 1977 1977 San Juan Plaza, Existing Circulation Drawing, Traffic Count Memorandum - Mission Village Traffic Study Copy Correspondence; Workpapers - So Road 1988 1988 Copies: Service Requests, Correspondence; All -Way Stop 1987 1988 Control Exhibit, Stop Sign Location Exhibit, Copy Council Minutes - Ave. Pescador at Connemara Drive Copies: Memorandum, Correspondence, Traffic Operational 1981 1988 Assessment, Traffic & Transportation Agenda Reports GPA 78-2 EIR; Workpapers, Rancho Viejo Traffic Index, Traffic Signal Modification - Rancho Viejo Road Copies Correspondence, Staff Reports; Workpapers, 1983 1984 Traffic Signals and Lighting Warrants - Rancho Viejo Road @ Junipero Serra Road Memorandum - Rancho Viejo Road/Paseo Espada 1987 1987 Workpapers, Preliminary Intersection Improvement Layout 1983 1983 Rancho Viejo Road at Village Road Copies: Easements, Signal & Lighting Section of Standard 1985 1989 Specifications State of CA (2 copies), Correspondence, Agreement Forms, Traffic Safety Investigation Status Sheets, Mission Viejo Municipal Advisory Council Agenda - Via Escolar/Marguerite/Rancho Viejo Road 023 CITY: City of San Juan Capistrano Resolution # 96-6-7-1 DEPT: Engineering EXHIBIT "A" ' Prepared by : Dawn Schanderl/Sandy Garcia Page ,�-( of RECORDS DESTRUCTION LIST Approved: Date: — f am�,aDate: /0 ity Attorney Box/Loc. Content Description Inclusive Date From To 17 (cont) Copy Staff Report; Exhibit of Parking - Verdugo Street 1983 1983 & Camino Capistrano Copies: Staff Reports, Minutes - General Info Crosswalk 1984 1986 Copies Intersection Study Map, Correspondence, Staff Report, 1981 1982 - Valle Road & La Novia; 18 Veteran's Parade Copies: Phone Messages, Agenda Report, 1990 1990 ' Mailing List, Insurance Certificate, Council Agenda; Post Meeting Notes Para Adobe Mass: Memorandum, Correspondence, Temporary 1989 1992 Traffic Control Route, Encroachment Permit copy, Typical Lane Closure Form; Phone Message (4 files) Rancho Days: Copies: Closure Notice, Mailing List, Chapter 11 1990 1992 of the Municipal Code, Agenda Report, Traffic Control Plan (3 files) Capistrano Valley Arts Council - Memorandum (2) 1992 1992 Bobby Sox Opening Day - Memo (1) 1992 1992 Decorative Arts - Flyer Antique Show 1992 1992 Capo Valley High School Special Event - Memo (1) 1992 1992 San Juan Institute - Copy Encroachment Permit Application 1992 1992 Observe Eclipse Copies Encroachment Permit Applications, Phone Message 1990 1990 Calle Pasada & Calle Miraloma Chamber of Commerce BBQ - Copies: Special Activities 1992 1992 Permit Classic Car Club: Copies Memo, Correspondence 1992 1992 Christmas Parade Memo (copy) 1991 1991 Olympic Torch Run - Copies Correspondence, Route 1991 1991 ' Memorandum CITY: DEPT: Prepared by Approved: City of San Juan Capistrano Resolution # Engineering EXHIBIT "A" : Dawn Schanderl/Sandy Garcia Page 2 7- of RECORDS DESTRUCTION LIST Date: De artment Head Date: /� L 'C - y Attorney Box/Loc. Content Description Inclusive Date From To 18 (cont) March of Dimes: Copies: Memorandum, Fact Sheet, Parade 1990 1991 Permit, Insurance Certificate, Correspondence; Phone Message (2 files) Jack Latham Memorial Ride Against Cancer: Flyer, Phone 1989 1990 Messages, Copies: Agenda Report, Insurance Certificate Correspondence, Council Minutes, Parade Permit, Fax Transmittal Sheets, Express Mail Envelope, Mailing Lists Encroachment Permit Application (2 files) Leukemia Society Pacific Coast Bicycle Tour: Flyer; Copies: 1985 1985 Event List, Insurance Certificates, Correspondence, Agenda Report Bike Ride Against Diabetes - Correspondence, Copies 1982 1987 Memorandum IOK Fun Walk for Greenpeace - Correspondence; Copies 1989 1990 Memorandum; Walk Applications/Flyer American Lung Association - Brochure; Copies: Request, 1991 1991 Memorandum, Route Cycle de Mayo American Lung Association - Brochure 1989 1990 Copies: Memorandum, Insurance Certificate, Phone Messages (2 files) Fran Joswick Heritage Trail Ride: Copies: Correspondence 1992 1992 Parade Permit, Insurance Certificates, Blank Forms National Multiple Sclerosis' 150 KM Bike Tour - Copies: 1990 1991 Route, Facility Use Application, Correspondence, Blank Forms, Fax Transmittal Forms, Memorandum; Brochure (2 files) Kiwanis Club of Capistrano Club - Copies: Special Activities 1991 1991 Permit Application, Route, Insurance Certificate; Phone Messages, Flyer 025 CITY: City of San Juan Capistrano Resolution # DEPT: Engineering EXHIBIT "A" ' Prepared by: Dawn Schanderl/Sandy Garcia Page ,23 of RECORDS DESTRUCTION LIST Approved: Date: De artment Head Date: ity Attorney Box/Loc. Content Description Inclusive Date From To 18 (cont) U.S. Triathlon Series Races - Copies: Route, Check Request 1985 1987 Correspondence, Insurance Certificates, Public Hearing Notice, Mailing List, Organization Chart (3 files) Muscular Dystrophy Association - Copies: Special Activities 1992 1992 Permit Application, Business License Application, Fact Sheet, Transmittal Sheet; Brochures, Phone Messages Lions Club Rodeo - Copies Special Activities Permit App 1985 1992 Correspondence, List of Signs, Agreement, Insurance Certificate (5 files) City BBQ - Application Facility Use, Flyers, Copies: Set-up 1991 1991 Memorandum Oro Place Closure for Wedding Reception - Copies 1989 1990 Encroachment Permit Application, Copies: Memorandum, Correspondence Stoneybrook School Parking - Copies Memorandum, 1991 1991 Application Encroachment Permit, Temporary Guest Parking Permit Form; Letter Woman on a Roll Bike Rally - Copies Memorandum, 1989 1989 Conditions of Approval, Insurance Certificates, List of Events Route 19 Proposed Road Widening Del Obispo Street and Camino 1985 1986 Del Avion: Geotechnical Reconnaissance, Appraisal Report, Plans/Spec Pkg Format County (2), Preliminary Work Plans, Arterial highway Financing Program Preliminary Project Statement, Copies of Bid Summary Reports, Blank Forms, Copies Forster Title Insurance, Copy Recorded Easement, South Coast Engineering Legal Descriptions (3) ' Right of Way Circulation Sheet, Easement Deed Forms 026 CITY: City of San Juan Capistrano Resolution # A 74 DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schanderl/Sandy Garcia Page o?--/ of RECORDS DESTRUCTION LIST Approved: Dater" 7 Department Head QQ gzj4'd 7��Zojjt'_ Date: I� y Attor ey Box/Loc. Content Description Inclusive Date From To 20 Traffic Signal Modifications, Copies: Agenda Report 1983 1983 Correspondence, Workpapers, Contract Progress Report Forms, Purchase Orders, Newspaper Articles, Invoice, Memorandum, Pole Schedule - Camino Capistrano @ Del Obispo Traffic Control Modifications, Copies: Correspondence 1983 1984 Encroachment Permit Applications, Agenda Report, Workpapers, Purchase Orders, Traffic Signal Plan, Contract, Information Statements - Ortega Highway @ I-5 NB Ramps Traffic Signal Controller Conversion Contract Progress Forms 1982 1983 Copies Action Reminders, Agenda Reports, Memorandums Construction Schedule, Purchase Orders, Encroachment Permit Correspondence, Workpapers - Ortega Highway/I-5 Plans/Specs (2), R/W Map, Improvement Plan, Tract 11648 1983 1984 Map, Preliminary Plans, Contract Progress Report Sheets - Valle Road Sewer, Phase I and Phase II Flyer, Copies: Precast Column Design, Correspondence, 1980 1982 Agenda Reports, Traffic & Parking Analysis, Memorandum Workpapers, Grading Plan, Fee Proposal, Agreement, Agenda/ Minutes Underground Utility Advisory Committee, Contract Change Orders, Underground Electric Construction Order Material List, Cost Estimate, Transmittal Sheet, Schedule of Work Items - Multi -Modal Terminal, Phase I (Design Phase) Traffic Control Modifications, Copies: Contract Progress 1982 1982 Report Sheets, Purchase Orders, Agenda Reports, Work- papers, Bid Opening Report, Traffic Signal Installation General Intersection Layout - Del Obispo Street @ Ortega Highway Traffic Signal Modifications 027 CITY: City of San Juan Capistrano Resolution # q6-$- 7-/ ' DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia EXHIBIT "A" Page o35 of RECORDS DESTRUCTION LIST Approved: Date:_ artment Heady1i PKI Date: / ity Attorney Box/Loc. Content Description Inclusive Date From 20 (cont) Plans/Specs Pkg, Copies: Memorandums, Ground Lease (2), 1981 Agenda Report, Workpapers, Multi -Modal Site Plan, Construction Plan, Tract 50, Plan - Multi -Modal Terminal, Phase I (1 file); Contract Progress Reports, Purchase Orders, Memorandums, Correspondence, Workpapers, Construction Schedule, Multi -Modal Facility Agenda - Multi -Modal Construction (I file); Memorandum, Workpapers, Correspondence, Multi -Modal Terminal Parking Study by Kunzman Associates - Multi Modal Terminal Circulation Study (1 file) Copies: Agenda Reports, Planning Comm Minutes, Purchase Orders, Correspondence, Workpapers, Traffic Signal Warrants, General Plan Composite Map, Project Traffic Distribution and Assignment, Environmental Check List - San Juan Creek Road Alignment Studies Proposals (3) for Northwest Circulation Study Copies: Agenda Reports, Correspondence, Planning Comm Minutes, Newspaper Articles, Engineering Contract Description, Mailing List, Workshop Session Outline, Transmittal Sheet, Workpapers, Purchase Orders - Northwest Circulation Study To 1987 1982 1984 1982 1982 1982 1983 21 In-house Correspondence Regarding Surety Bond Procedures 1984 Copies of Bond Forms, Memorandum Surety Bond Procedures 1985 Minority Business Enterprise - Copies: Public Hearing Notice 1984 1987 1985 1984 Correspondence, Agenda Report, Resolution ' Copies Prevailing Wage Scales 1988 1989 Copies Prevailing Wage Scales 1990 1992 W CITY: City of San Juan Capistrano Resolution # 9G- 5- % —� DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schanderl/Sandy Garcia Page of RECORDS DESTRUCTION LIST Approved. Date: — DqVanment Hea `jk-4—jA— Dater y Attorney Box/Loc. Content Description Inclusive Date From To 21 (cont) Associates Laboratories: Unsigned Agreement, Proposal 1979 1979 Two Letters Santa Margarita Water District Sewer Services: Copies 1986 1986 Unsigned Agreement, Agenda Report, Encroachment Permit Application, Notice of Preparation General City Agreements: Copy Purchase Order, Letters 1987 1987 Staff Reports, Unsigned Agreements, List of Consultants In-house Memos Copies of Agreements, Memos, re Old Solag Franchise 1984 1986 Agreement Copies Digester Gas Piping Agreements 1971 1978 Copy of Reimbursement Agreement Construction Impry 1978 1978 Ortega Highway State of Calif./Elliott Construction Copy of Reimbursement Agreement Butler Development 1978 1978 Copy of Reimbursement Agreement Capistrano Valley 1973 1973 Baptist Church Copy Agreement Del Obispo Street/Alipaz Street Traffic 1977 1977 Signal System with CFC Development Copy Reimbursement Agreement State of CA & Fredericks 1979 1979 Development Corporation Copy of Reimbursement Agreement Funds Towards 1975 1975 Acquisition of Elementary School Site Maurer Copy of Reimbursement Agreement Drainage Fees for Parcel 1976 1976 Map DL75-5 Muralt Westside Annexation: Copies Staff Reports 1986 1987 Proposed Laguna Niguel Incorporation: Copy Staff Report 1987 1987 Boundary and Annexation Survey Incorporated Municipalities 1985 1993 US Department of Commerce General Election Polling Place Information 1989 1991 029 CITY: City of San Juan Capistrano Resolution # 'qCo- $- %-/ DEPT: Engineering EXHIBIT "A" Prepared by : Dawn Schanderl/Sandy Garcia Page A -1 of RECORDS DESTRUCTION LIST Approved: mt— Date: De artment Head Date: V2194 i y Attorney Box/Loc. Content Description Inclusive Date From To 21 (cont) Litigation Jackson vs City: In-house Memo, Traffic 1986 1986 Collision Summary Attachment Litigation Lehr vs City: Copies: Correspondence, Diagram 1984 1984 Photos Copy Agenda Report Overview Conflict of Interest Laws 1985 1985 Copies Memorandum, Investigation Report, Purchase Order 1985 1986 Copy Stormwater Quality Legislation 1992 1992 ' Copy Letter re Update New Laws, Amendments, Court 1989 1989 Decisions Memordandums Regarding City Employees Building & 1989 1991 Engineering Department 22 1988 Membership Directory Institute of Transportation 1988 1988 Engineers Letters, General Policies, In -House Memos, Copy Annual 1989 1991 Report on Transportation - O.C. Transportation Commission Copy of Expired Agreement, Tickler Notices, Newspaper 1984 1990 Articles, Copies Letters, In -House Memos - Solag Disposal Copies In -House Memos, Distribution Sheets, Copy of 1984 1990 Copies In -House Memos, Updated on Commission Meeting 1984 1990 Copy of Another Counties Agreement, Agency Agendas - Soild Waste Management Plan Copies Memos, Letters, Copies of Dynaflect Based Evaluation 1985 1986 and Rehabilitation Analysis - Portions of Camino Capistrano & Junipero Serra, Program Development Schedule, 1985 Copy of the OC Unified Transportation Trust Fund Streets & Roads Component Procedures Manual, Copies Purchase Orders, Copies ' Resolutions - O.C. Transportation Trust Fund 030 CITY: DEPT: Prepared by : Approved: DEDartment City of San Juan Capistrano Resolution # q6-!5, 7- / Engineering EXHIBIT "A" Dawn Schanderl/Sandy Garcia Page 28 of RECORDS DESTRUCTION LIST _t9_'— Date: Head Date: ty Attorney Box/Loc. Content Description Inclusive Date From To 22 (cont) Copies Letters, Detail Estimates, Proposed Work Schedule, 1986 1987 Request for Approval to Proceed Forms, Copy of 1986 Spec Package for City -Wide Raised Pavement Marking Program - Pavement Marking Program Information Sheets from Cities of La Mesa and Anaheim RE 1986 1987 Deflective Testing Services, Copy of Summary RE Structural Adequacy of Road Sections on Camino Capistrano - Pavement Testing Program Copies of Letters, Agenda Item Traffic & Trans Comm re 1989 1991 Workshop Rancho Viejo Rd/Village Rd, Copy Signal Warrant Test, Request for Information, Copies of Tabular summaries of Vehicular Turning Movements Dana Point & San Juan Capistrano, In -House Memos, Report entitled Current Roadway Operations - Levels of Service - RE Traffic Volume Counts Copies: Letters, In -House Memos, Parade Permits, 1987 1987 Intersection Maps, Monitor Placement Plans RE Street Closures, Temporary Copies of Street Name Change Information 1985 1989 Copies Correspondence RE Homo Creek Bridge 1986 1991 Copies: Rates for Services, Purchase Order, Action Reminder 1984 1989 Correspondence, Agenda Item, Draft Agreement, for South Coast Engineering Services Copies: Correspondence, staff reports, resolutions, Arterial 1971 1983 Highway Financing Program regarding Arterial Highway Finance Program, County of Orange Plan/Document Checking Log 1986 1988 Copies of Information on Employee Training 1986 1993 Copies of rates/fees Trash Collection Solag Disposal 1984 1991 J CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia Approved: RECORDS DESTRUCTION LIST Resolution # EXHIBIT "A" Page/ of� Date: Date: Box/Loc. Content Description Inclusive Date From To 23 Prospectus for the Central Orange County Fixed Guideway 1990 1992 Project; Bulletin of Items & Events California Institute of Public Transportation; Copy Inhouse Memo Regarding General Transportation Copy Proposed Budget Orange County Transportation 1987 1989 Commission FY 1987-88; 1987 Report Transportation Management Association; Copy 1988 Committee Meeting; Invitation of Public Works Institute: Orange Councy Trans- portation Committee Trip Reduction Memo; Memos from Orange County Trans- 1986 1989 portation Commission re Traffic Reduction Incentives Program Memos re Status Major Schedules State Highway Projects: 1986 1990 Orange County Transportation Commission General Inhouse Memo on Qualification for Archaeologists 1990 1990 Memos and Correspondence with San Diego Gas & Electric 1983 1986 Company Performing Electrical Work at Serra Park Copies General Correspondence Regarding Equestrian Trails 1989 1991 Copies of Correspondence, Letters, Agreement, Staff Reports 1982 1986 Regarding Peppertree Bend Trail, Bear Brand Ranch Copies Memos, Staff Reports Regarding General Trail Maint. 1988 1990 Copies Memos, Staff Reports Regarding General Trail Maint. 1985 1987 Copy of Staff Report & Memo - Via Estelita Feeder Trail 1985 1990 Copies Staff Report, Memos: Equestrian Commission 1986 1988 Copy Memo; Correspondence: Equestrian Commission 1989 1990 Copies: Staff Reports, Memos, Draft Agreements, Minute 1982 1984 Excerpts, Bid Summary: Cook Park Stables Copies: Memos, Public Hearing Notices, Letters, Drafts: 1983 1990 Aguacate Equestrian Trail Copies: Memos, Staff Report, Letter: Bikeway Maintenance 1994 1996 031 032 CITY: City of San Juan Capistrano DEPT: Engineering Prepared by : Dawn Schanderl/Sandy Garcia Approved: RECORDS DESTRUCTION LIST Attorney Resolution # 9& —5 — 7— EXHIBIT "A" Pageg? of Date: Date: L/ 2 Z,9_ 9 Box/Loc. Content Description Inclusive Date From To 23 (cont) Copies Letters, Memos, Easement Drafts: Wish/Camero 1984 1990 Trail Copy City Policy Equestrian Trails 1986 1986 24 Annual Reports FY 1987-88, 1986-87, 1988-89 Orange 1987 1989 County Transportation Commission Memos, Correspondence, Growth Management Plan Trans- 1987 1989 portation Implementation Manual County of Orange RE Orange County Transportation Commision Bus Stop Shelter Brochure, Copies Memos, Correspondence 1984 1988 RE Bus Shelters 1989 OCUTT Procedures Manual; Correspondence, Copies of 1988 1990 Memos RE Orange County Transportation Fund Concept Design Final Report, Transitway Development Prog 1986 1989 Correspondence, Copies Memos RE Los -San Rail Corridor Copy of the Draft Transportation Element Advance Planning 1989 1989 Program - Environmental Management Agency Copy Planning Commission Reso; Draft Lease Agreement 1985 1985 Copy Memos RE Cable Television Microwave Hub Site Memo, Draft Lease Agreement Microwave Tower Site 1983 1984 RE Cable Television Proposed Regulations Cable Television: Memos, Draft Ord. 1985 1987 Memo RE: Cable Television Fiber Optic Project 1991 1991 Consumption Summaries San Diego Gas & Electric 1986 1987 Billing Summaries Street Lighting San Diego Gas & Electric 1986 1988 Copy of Assembly Bill 73, Correspondence, Memos RE 1990 1992 Underground Alert Membership Roster, Price List, Correspondence, Memos, 1981 1989 Copy Agreement, Brochures, Flyers RE Underground Alert CITY: City of San Juan Capistrano ' DEPT: Engineering Prepared by: Dawn Schanderl/Sandy Garcia Approved: RECORDS DESTRUCTION LIST Resolution # 96 - 5- %- EXMIT "A" Page -3-L— of Date: -2-717 Date: �l Box/Loc. Content Description Inclusive Date 1985 From To 1991 1989 1990 24 (cont) Memo and Inspection Fee List - Orange County 1986 1986 Stormwater Runoff Questionnaire, Memos, Correspondence 1990 1992 Continuous Ph Record; Wastewater Analysis, Contact List RE Wastewater Discharge Memos, Correspondence; Letter of Transmittal RE Sewer 1990 1992 Maintenance 25 Copy of Capistrano Valley Wasterwater Agency Packets Draft of Capacity Analysis Wastewater Component Unsigned Copy of Joint Exercise of Powers Agreement; Copy of 1990 Budget: Capistrano Valley Wastewater Authority General Correspondence, Copy Agenda Report: Sewer Connections General Correspondence: Sewer Connections Copies Memos, Commission Minutes re Proposed Revisions to the Master Plan of Wastewater Facilites Copies Agenda Packets, Memos: San Juan Basin Authority Copies Unsigned Agreements, Requests for Consultants Billing Statement RE Irrigation/Feasibility Study Copies Agenda/Minutes Capistrano Beach Sanitary District Copies Capistrano Valley Wastewater Authority Packets Copies Agenda Reports, Financial Statements, Transmittal Forms, Correspondence, Design & Construction Report, List of Board Members, Draft Agreements RE Capistrano Valley Wastewater Authority 1990 1991 1985 1985 1990 1991 1989 1990 1985 1988 1983 1985 1991 1993 1986 1987 1986 1989 1989 033 034 CITY: City of San Juan Capistrano Resolution # '�/' 6- '- 7- / DEPT: Engineering EXHIBIT "A" Prepared by: Dawn Schanderl/Sandy Garcia Page 32 of5,1-_ RECORDS DESTRUCTION LIST Approved: 44904� 244 �— Date: D artment Head / Date: 3 "/4 City Atforney f Box/Loc. Content Description Inclusive Date From To 26 Copies Agendas Records Management Committee 1989 1990 Memo RE Office Supplies 1993 1993 Memo RE Computer Needs 1993 1993 Memos RE Volunteers Engineering & Building Services 1992 1992 Copies of Internal Memos RE Engineering Division (2 files) 1992 1994 General Information & Correspondence RE Homeowners 1992 1994 Associations Copies Memos Engineering Division 1992 1994 General Correspondence RE Departmental Reorganization 1992 1994 27 Copies: Specifications, Unsigned contract, staff report - 1985 1985 Drainage Improvements Copies: Unsigned contract; insurance, correspondence, staff 1987 1987 report - Library Landscaping Copies: Press Releases, Newspaper Articles 1986 1988 Copies of Departmental Five Year Budget Projections 1986 Correspondence RE Master Geographic Letter 1984 Reference Information Regarding Fee Schedules 1975 1977 Reference Information RE Development Fees 1983 1988 Copy Vesting Tentative Map Ordinance 1985 1985 Copies: Inhouse Memos, Staff Reports, Minute Excerpts 1980 1984 Project Summaries, Public Hearing Notices - Los Rios Projects 035 CITY: ' DEPT: Prepared by City of San Juan Capistrano Building Division Cathy Selstad RECORDS DESTRUCTION LIST Resolution # 5— 7 — EXHIBIT "A" Page q3 of Date: Date: Box/Loc. Content Description Inclusive Date From To The following items have been mircrofilmed: 1 31431-31512 Paseo Christina 31831-31941 Paseo Cielo 25561-25802 Paseo de la Paz 26300-26352 Paseo del Mark 2 31882-31982 Paseo Sagrado 23592-28631 Paseo Zorro 25512-25632 Purple Sage 26621-31772 Ramos Street 27551-27731 Rollingwood. 3 31352-31531 Via Santa Maria 30481-30621 Via Ventana 32116 Via Viente 27272 Viewpoint Circle 26881-26981 Vista Point 29512/26-29552/66 Westmont Ct 26351-26352 Wildwood Lane 25561-25751 Windjammer 31522-31552 Windsong 26815-26961 Windsor 26401-26442 Woodcrest 29652-29728 Woodlake 21955 Yorba 31312-31341 Ysidora 036 CITY: City of San Juan Capistrano DEPT: Building Division Prepared by : Cathy Selstad Approved RECORDS DESTRUCTION LIST Resolution # EXHIBIT "A" Paged of �L Date: g �A40 Date: 17L�b Box/Loc. Content Description Inclusive Date From To The following items have been mircofilm: 1 Building Permits: Marbella Vista 30211-31071 2 Building Permits: Peppertree Bend 31531-32299 3 Building Permits: Steeplechase Drive 30552-20987 4 Building Permits: Strawberry Lane 1-10 Suffolk 27941-27951 5 Building Permits: Via Andalusia 30421-30502 Via California 34101; Via Cantabria 30432-31021 Via Conquista 30662-30832 6 Building Permits: Via Festivo 30221-30482 Via Las Palmas 31322-31391; Via Leona 28822-28891; Via Limon 3 1001-3 129 1; Via Mirado 30892-20961 Roll of Plans 037 CITY: City of San Juan Capistrano DEPT: Building Division Prepared by: Cathy Selstad DESTRUCTION LIST Resolution # EXHIBIT "A" Page 15 of S Date: (-=10 Date:9 g Box/Loc. Content Description Inclusive Date From To Permits mircrofilmed September 1, 1995: 1 Acjachema Street, Admiralty Circle, Aguacate Road, Alipaz Street Alta Pine Lane, Anchor Circle, Applewood Circle, Arbor Road, Ascot Lane, Aspen Way, Avenida Aeropuerto, Avenida Avilla, Avenida Cabrillo, Avenida Calita, Avenida de Is Vista, Avenida Del Rosal, Avenida Descanso, Avenida Don Juan and Avenida Evita 2 Camino Capistrano 3 Camino Capistrano 4 Ortega Highway 5. Goldenridge Lane and Ilighland Drive 6. Rancho Viejo Road 7. Rancho Viejo Road 038 CITY: City of San Juan Capistrano DEPT: Building Division Prepared by : Cathy Selstad :STRUCTION LIST Resolution # EXHIBIT "A" Page S6 of /o Date:' (� Date: Box/Loc. Content Description Inclusive Date From To Permits/Plans microfilmed November 1995 1 28291-28581 Avendia La Mancha 27121-28432 Calle Arroyo 32987-33061 Calle Aviador 33682-33942 Calle Conejo 33861-33981 Calle de Bonanza 31101-31351 Calle del Campo 26340-26592 Camino de Vista 25232-25762 Camino del Avion 27142-33831 Connemara 2 32052-32221 Cook Lane 31051-31071 Corte Aurora 31411-31422 Corte Azul 29092-29267 Country Hills 26621-31877 Del Obispo Street 3 31878-32222 Del Obispo 4 32232-33001 Del Obispo Roll of Plans 039 CITY: City of San Juan Capistrano ' DEPT: Building Division Prepared by: Cathy Selstad Approved RECORDS DESTRUCTION LIST Resolution # 1//, - S— 7-/ EXHIBIT "A" Page 3 'y of S� Date: Date: Box/Loc. Content Description Inclusive Date From To The following permits have been mircofilmed: 1 32792-22821 Valle Road 27556-27561 Valley RIM 27481-27512 Vantage 26701-26762 Verdugo 26391-26392 Via Alano 30742-30762 Via Conquista 2 26892-27011 Via la Mirada 3 1301-3 1302 Via las Palmas 27902 Via Madrina 31021-31201 Via Solana 26416-26452 Pepperwood 29346-29386 Pinewood 31878-31886 Plaza 3 33949-34001 Doheny Park 4 29842-33842 Donegal 31312-31796 El Camino Real EO CITY: City of San Juan Capistrano Resolution # - 5 - 7— DEPT: City Manager EXHIBIT "A" Prepared by: Dawn M. Schanderl Page ,3,9" of 5/i RECORDS DESTRUCTION LIST Approved Date: e Date: C ty Attorney Box/Loc. Content Description Inclusive Date From To H-68 Working Files: 1986 1989 Bicentennial Application Community Organizations Funding Requests 1988 1989 Community Organizations Funding Requests 1987 1988 Executive Meetings (notes) 9/86 11/87 Friendship Flight - Aliengina newspaper articles, copies memos Heritage Festival 1987 1987 Hazardous Materials Update 1986 1988 Liquor Permits 1988 1989 Ortega Rock Company copies letters, municipal code sections notes H-77 Working Files: 1989 1991 Chamber Newsletter Community Organizations Funding Requests 1989 1990 Liquor Permits 7/90 6/91 Liquor Permits 7/89 6/90 Neighborhood Preservation Program (2 files) copies memos 1984 1988 police reports; letters; municipal code sections Remedy Parking Lot Nomination Helen Putnam Award 1987 1987 H-78 Working Files: 1985 1989 Cultural Resource Manager Downtown Heritage Tour 1989 1989 Historic Preservation Week 1987 1987 Historic Preservation Week 1989 1989 Maglousis, Nick copies memos, newspaper clippings, letters Orange County Centennial 041 CITY: City of San Juan Capistrano DEPT: City Manager Prepared by : Dawn M. Schanderl Resolution # 96 - 5- 7 — EXHIBIT "A" Page�� of S� ESTRUCTION LIST Date: f*111 Date: Box/Loc. Content Description Inclusive Date From To H-78 cont. Working Files cont: 1985 1989 Photo Conference 1987 1987 Protocol - Miscellaneous Railroad Centennial Celebration 1988 1988 "Song of the Swallows" Sierra Foundation Urban Mass Transportation Administration Grant Notes 1985 1988 042 CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl FIV0191 91111 11 D140811114011INg i -I DepartmeiA Head a jik City Attorney Box/Loc. Content Description Resolution # EXHIBIT "A" Page - %! of �lr Date: Date: z�%� f— Inclusive Date From To A Candidates Statements - General Municipal Election 1986 1986 Candidates Statements - General Municipal Election 1984 1984 Accounting Information - General Municipal Election 1988 1988 B Unsuccessful Bidders 1992: 1992 1992 Traffic Signal Ranch Viejo Road/Village Road Trimming of City Trees Sacarama Area Storm Drain Preventative Street Maintenance Los Rios Entry Plaza Landscape, Maintenance Parks, Facilities District Weed/Rubbish Abatement Heritage Festival Concessions Silver Creek Drive Rehabilitation at Homo Creek & Drainage Improvements at Mission Street to Ramos Street C Unsuccessful Bidders 1993: 1993 1993 Engineering/Architectural/Construction Multi -Modal City Vehicles City Light Maintenance Railroad Passenger Loading/Waiting Platform Traffic Signal Interconnect Del Obispo to Ahpaz from Paseo Mercado de Capistrano Replacement of Playground Equipment Cook Park/La Novia, Cook Park/Del Campo/Four Oaks Park Little Hollywood Rehabilitation Phase I Traffic Signal Installation Camino Capistrano & Junipero Serra Road 043 CITY: DEPT: Prepared by Approved: City of San Juan Capistrano City Clerk's Division Dawn M. Schanderl RECORDS DESTRUCTION LIST Resolution # q1— S— ;7- / EXHIBIT "A" Page 4� / of 54 Date: Date: Box/Loc. Content Description Inclusive Date From To C (cont) Unsuccessful Bidders 1993 (cont): 1993 1993 Little Hollywood Rehabilitation Project Phase I (rejected) Weed & Rubbish Abatement Program Traffic Signal Installation Del Obispo Street/Aguacate Road Preventative Street Maintenance D Council Packet Duplicates: 1992 1992 ' January, February, March, April, May, June E Council Packet Duplicates: 1992 1992 July, August, September, October, November, December F Final Agenda Item Approval Forms 1992 1992 Final Agenda Item Approval Forms 1993 1993 Mail Notification List 1992 1992 Mail Notification List 1993 1993 To Do List Updates 1991 1993 Minute Correction Staff Report/Minute Excerpts 1991 1993 Misc Incoming City Correspondence 1992 1992 Misc Incoming City Correspondence 1993 1993 Correspondence Mayor's Business Community Pride Award 1988 1992 Program Requests Commendations 1992 1992 Requests Commendations 1993 1993 Requests Proclamations January - June 1992 1992 Requests Proclamations July - December 1992 1992 Requests Proclamations January - June 1993 1993 ' Requests Proclamations July - December 1993 1993 044 CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by: Dawn M. Schanderl Approved: RECORDS DESTRUCTION LIST Resolution # EXHIBIT "A" Page /-/;?, of S� Date: Date: T/ Box/Loc. Content Description Inclusive Date From To G General Correspondence Local Agency Formation Commission 1990 1992 Correspondence Book Publishing Company - Municipal Code 1991 1993 Services Copies of Resolutions - Other Cities 1991 1993 Copies of Proposed Legislation - Federal 1991 1993 Copies of Proposed Legislation - State 1990 1992 Copies of Proposed Legislation - County 1991 1993 In -House Memo, Request Re: Property Information 1989 1989 Insertion Memos - Municipal Code Updates 1991 1993 General Correspondence - City Clerk 1990 1992 Copies Engineering & Building Division Activity Reports 1992 1992 Copy Monthly Status Report Community Redevelopment 1991 1992 Agency Appointment/Resignation Agenda Report; Minutes Excerpts 1990 1992 Design Review Committee Resignation Letter Design Review Committee 1993 1993 Appointment/Resignation Agenda Report; Minutes Excerpts 1991 1993 Los Rios Review Committee Appointment/Resignation Agenda Report; Minutes Excerpts 1990 1991 Mobile Home Park Reveiw Committee Appointment/Resignation Agenda Report; Minutes Excerpts 1992 1993 Park & Recreation Commission Letter Re Rio Vista Homes Community Association 1990 1990 Copies Letters National Organization on Disability 1991 1991 Correspondence Miscellaneous Organizations 1991 1993 Correspondence United Way of Orange County 1991 1992 Public Requests for Information 1990 1992 Copies: Letters, Staff Reports, Minute Excerpts, Insurance 1990 1992 Parade Permit - Swallows Day Parade 045 CITY: DEPT: Prepared by Approved: City of San Juan Capistrano City Clerk's Division Dawn M. Schanderl RECORDS DESTRUCTION LIST Resolution # EXHIBIT "A" Page q-� ofd Date: 10b Date: Box/Loc. Content Description Inclusive Date From To G (cont) Copies: Staff Report, Minute Excerpts; Parade Permits 1990 1992 Mailing List - l OK Run Agenda Item, Insurance Certificate Fourth of July Fire Works 1991 Correspondence, Memos, Newpaper Articles, Minute 1992 1993 Excerpts, Staff Report - San Juan Market Place Agenda Item, Minute Excerpt: Liability Insurance Joint 1987 Prevailing Wage Determination Regulations 1991 1991 Prevailing Wage Determination Regulations 1992 1992 Prevailing Wage Determination Regulations 1993 1993 H Status Reports - Claims Administration 1988 1990 Agenda Items, Minutes Excerpts, Memo: Heritage Festival 1991 1992 Agenda Item, Insurance Certificate Fourth of July Fire Works 1991 1991 Annual Conference League of California Cities 1990 1991 Agenda Item, Minute Excerpt: Liability Insurance Joint 1987 1987 Powers Authority Inhouse Memo, Minute Excerpts: Claim Denials 1990 1993 Agenda Items, Correspondence, Copies Memos, Resolutions 1991 1993 News Articles: Annual Rancho Days General Budget Minute Excerpts, Agenda Item 1991 1992 Workpapers Budget Process Fiscal Year 1990-1995 1990 1990 Funding Request Fiscal Year 1990-1991 Budget: Agenda Item 1990 1990 Request Letters Funding Request Fiscal Year 1989-1990 Budget: Agenda Item 1989 1989 Request Letters, Correspondence, Minute Excerpts SERRA Budget Fiscal Year 1992-1993 Agenda Item, Minute 1991 1992 Excerpts, Letter SERRA Budget Fiscal Year 1989-1990 Agenda Item, Minute 1988 1989 Excerpts, Letter Revenue Sharing: Agenda Item, Minute Excerpt 1988 1988 046 CITY: City of San Juan Capistrano Resolution # 5 — J —/ DEPT: City Clerk's Division EXHIBIT "A" Prepared by : Dawn M. Schanderl Page -YeV of s� RECORDS DESTRUCTION LIST Approved: Date: Dep ment Head Date:[/�� ity Attorney Box/Loc. Content Description Inclusive Date From To Agenda Items: Los Rios Review Commision Actions 1991 1993 Agenda Items: Design Review Commission Actions 1993 1993 Agenda Items: Design Review Commission Actions 1990 1992 2 -page Petition Re Half Way House 1990 1990 Development Survey County of Orange 1990 1990 Copies: Agenda Items, Minute Excerpts, Resolutions, 1991 1992 Correspondence RE Wavier of Fees Annual Report, Correspondence Orange County Community 1990 1992 Housing Corporation Copies: Agenda Items, Correspondence RE Appointment to 1982 1985 Orange County Housing Authority Agenda Items: Status of New Development Applications 1989 1989 Agenda Items: Status of New Development Applications 1988 1988 Agenda Items: Planning Commission Actions 1992 1992 Agenda Items: Planning Commission Actions 1993 1993 Copies Planning Commission Agendas/Minutes 1992 1992 Copies Planning Commission Agendas/Minutes 1993 1993 Copy of Memo from California Spa & Pool Industry RE: 1992 1992 Proposed Spa and Swimming Pool Barriers Agenda Item; Copies: Resolution, Public Hearing Notice, 1991 1991 Correspondence, Minute Excerpts - Residential Allocation Schedule Agenda Item; Copies: Resolution, Public Hearing Notice, 1992 1992 Correspondence, Minute Excerpts - Residential Allocation Schedule Agenda Item, Minute Excerpts, Copy Correspondence 1989 1989 Abatement of Unsafe Structure (Eklund) Agenda Item Receive and File: Application for Construction 1989 1989 in Restricted Area, Application not Completed (Levyssohn) 047 CITY: DEPT: Prepared by Approved: City of San Juan Capistrano City Clerk's Division Dawn M. Schanderl Head Attorney RECORDS DESTRUCTION LIST Resolution # 4t11-5- 7-/ EXHIBIT "A" Page 45' Of Date: / Date: Box/Loc. Content Description Inclusive Date From To I (cont) Letters of Compliant: Public Nuisances 1990 1992 Copies: Public Hearing Notice, Minute Excerpts, 1984 1985 Correspondence; Pictures - Nuisance Abatement Shrewesberry Property, 31977 Del Obispo J Correspondence, Newspaper Articles: Downtown Area 1988 1990 Agenda Item: Cultural Arts & Heritage Action Reports 1993 1993 Agenda Item: Cultural Arts & Heritage Action Reports 1991 1992 Copy Resolution, Minute Excerpts, Memos: San Juan 1984 1985 Capistrano Mission Copies Agendas/Minutes: Parks & Recreation Commission 1993 1993 Agenda Items: Parks & Recreation Commission Action Rpts 1993 1993 Agenda Items: Parks & Recreation Commission Action Rpts 1991 1992 Copies Agendas/Minutes: Parks & Recreation Commission 1991 1992 Agenda Item; Copy Correspondence Re Donation to Park 1988 1988 Agenda Items; Copies Minute Excerpts, Resolutions: Cook 1984 1987 Park Copies Agendas/Minutes: Equestrian & Recreational 1993 1993 Commission Agenda Item: Equestrian & Recreational Commission 1993 1993 Action Reports Agenda Items: Equestrain & Recreational Action Reports 1990 1992 Copies Agendas/Minutes Equestrian & Recreational Action 1990 1992 Reports Agenda Items; Copies Minutes Excerpts, Memos, Letters: 1987 1989 Equestrian/Hiking Trails Agenda Items; Copies Minute Excerpts, Resolutions - Grant 1980 1986 Funds Bikeways lot,R CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by: Dawn M. Schanderl Approved: RECORDS DESTRUCTION LIST Resolution # EXHIBIT "A" Page 4s�� of Date: Date: T Box/Loc. Content Description Inclusive Date From To J (cont) Agenda Items; Copies Minute Excerpts, Memos, 1988 1990 Environmental Checklist Form, Correspondence - Trabuco General Correspondence - Capistrano Unified School District 1991 Creek Bikeway Minute Excerpt - Capistrano Unified School District 1989 Agenda Items; Minute Excerpts: Trabuco Creek Bikway 1985 1987 Agenda Item; Copy Minute Excerpts, Resolution, Unsigned 1989 1989 Grant Application: Trabuco Creek Equestrian/Bicycle Annual Report (1989), Memo, Correspondence Bridge at Rancho Viejo Road Correspondence, Executive Summaries, Minute Excerpts, 1987 Correspondence Orange County Transportation Authority 1990 1992 Letter: Congestion Management Program - Building 1991 1991 Industrial Association Air Quality Management Program General Correspondence - Airports 1989 1991 Agenda Item; Minutes Excerpts, Copy Unsigned Agreement 1989 1990 Correspondence - Transportation Improvement Program Correspondence, Minute Excerpts, Agenda Item - 1983 K Micellaneous Complaints 1990 1992 General Correspondence - Schools 1991 1993 General Correspondence - Capistrano Unified School District 1991 1993 Minute Excerpt - Capistrano Unified School District 1989 1989 Copy Memo - Songs Drill 1991 1991 Orange County Cities Emergency Management Organization 1984 1990 Annual Report (1989), Memo, Correspondence Correspondence, Executive Summaries, Minute Excerpts, 1987 1989 Agenda Item - Hazardous Waste Management Program Correspondence, Brochure, Minute Excerpts, Agenda Item - 1989 1991 Air Quality Management Program Correspondence, Minute Excerpts, Agenda Item - 1986 1988 Air Quality Management Program Correspondence, Minute Excerpts, Agenda Item - 1983 1985 Air Quality Management Program n CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl Approved: RECORDS DESTRUCTION LIST Resolution # 41, - S - % -/ EXHIBIT "A" Page Z/1 of Date: Date: Box/Loc. Content Description Inclusive Date From To K (cont) Agenda Item, Minute Excerpts, Correspondence, Press 1991 1993 Release - Hazardous Material Agenda Items; Copies Minute Excerpts, Resolutions 1982 1984 Public Hearing Notices, Affidavits, Correspondence - Weed Abatement Assessment/Charges Agenda Items; Copies Minute Excerpts, Resolutions 1985 1987 Public Hearing Notices, Affidavits, Correspondence - Weed Abatement Assessment/Charges Letter RE National Flood Insurance Program 1988 1988 Agenda Item; Minute Excerpts, Correspondence RE 1988 1990 Appointment Orange County Vector Control General Correspondence, Brochure - Health Care 1992 1994 Three Letters RE General Crime Information - Police 1991 1993 Services Agenda Item, Copies Minute Excerpts, Insurance Certificate 1985 1985 RE Capistrano Lions Club Street Closure Social Services Budget (1991), General Correspondence 1991 1992 Social Services Agency Agenda Item; Correspondence, Brochures, Articles - 1991 1993 Pornography Agenda Items, Press Release - 1991 Orange County Food 1991 1991 Drive Copies Agendas/Minutes Traffic & Transportation 1992 1992 Commission Copies Agendas/Minutes Traffic & Transportation 1993 1993 Commission Agenda Item: Traffic & Transportation Action Reports 1990 1992 Agenda Item: Traffic & Transportation Action Reports 1993 1993 049 050 CITY: City of San Juan Capistrano Resolution # e lr - S - / DEPT: City Clerk's Division EXHIBIT "A" / Prepared by : Dawn M. Schanderl Page J-/9' of j Approved: RECORDS DESTRUCTION LIST Date: Date: Box/Loc. Content Description Inclusive Date From To L Employee Health Benefits: 1986 Memo Optional Benefit 1986 1992 Program; 1992 Memo Wellness Benefit Program Agenda Items; Copies Minute Excerpts: Employee 1983 1985 Performance Awards Agenda Items; Copies Minute Excerpts: Long Term 1982 1984 Employees Agenda Items; Copies Minute Excerpts: Recruitment 1984 1991 for City Attorney Agenda Item; Copy Minute Excerpt: Recruitment 1989 1989 for City Treasurer General Correspondence: Cable TV 1990 1992 Agenda Items re Technical Standards & Legislation; Copies 1986 1988 Newspaper Articles, Minute Excerpts Public Hearing Notice, Mailing List, Correspondence: Cable TV General Correspondence: Telephone 1991 1991 Agenda Item, Letter, Copies Memorandum, Minute Excerpts: 1986 1986 Telephone System, City Hall Agenda Items, Copies Letters, Minute Excerpts: Sewer User 1988 1990 Fee Study Agenda Items, Copies Minute Excerpts: SERRA Actions 1991 1993 Reports Agenda Items; Copies Minute Excerpts, Correspondence: 1982 1984 SERRA Status Reports Agenda Item; Copies Minute Excerpts, Correspondence: 1985 1985 SERRA Status Reports Agenda Item; Copies Minute Excerpts, Notice of Application 1991 1993 to Appropriate Water, Memorandum, Correspondence: Capistrano Valley Water District 051 CITY: ' DEPT: Prepared by Approved: City of San Juan Capistrano City Clerk's Division Dawn M. Schanderl RECORDS DESTRUCTION LIST Resolution # 9G 5 2 EXHIBIT "A" Page —qj — of 56 Date: Date: l Box/Loc. Content Description Inclusive Date 1987 From To L (cont) Copies Agendas/Minutes July - December: Capistrano Valley 1993 1993 Water District Copies Minute Excerpts, Mailing Lists: Temporary Street Copies Agendas/Minutes January - June: Capistrano Valley 1993 1993 Water District Referendum Petitions Ord 715 - To Be Retained 8 months 1992 Copies Agendas/Minutes July - December: Capistrano Valley 1992 1992 Water District CRA Agenda Mail Notification Listings 1992 Copies Agendas/Minutes January - June: Capistrano Valley 1992 1992 ' Water District Agenda Items; Copies Minute Excerpts: CRA Budget Process 1990 Miscellaneous Correspondence, Brochures, Fact Sheets: 1990 1992 Water Conservation Insurance Certificates; Copies Correspondence RE Use of 1990 Copies Water District Agenda Item, Preliminary Budget: 1988 1989 Capistrano Valley Water District M Agenda Item; Copy Minute Excerpt RE Encroachment Permit 1987 1987 for Temporary Extension of Paseo Adelanto North of Del Obispo Agenda Item, Public Hearing Notice; Affidavits of Publication 1988 1990 Copies Minute Excerpts, Mailing Lists: Temporary Street Closures Referendum Petitions Ord 715 - To Be Retained 8 months 1992 1992 after Certificate of Election Results - Results Declared 5/4/93 CRA Agenda Mail Notification Listings 1992 1992 CRA Agenda Mail Notification Listings 1993 1993 Agenda Items; Copies Minute Excerpts: CRA Budget Process 1990 1991 Fiscal Year 1990-1995 Insurance Certificates; Copies Correspondence RE Use of 1990 1992 Forster/Yorba Property - El Viaje de Portola os2 CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl Approved RECORDS DESTRUCTION LIST Attorney Resolution # 96 - S- )--- / EXHIBIT "A" Page 56 of 56 Date: Z-14 9 Date: Box/Loc. Content Description Inclusive Date From To N Community Redevelopment Agency: Statement of Economic Interests, Consultants 1986 1988 Statements of Economic Interests, Legal Counsel 1982 1986 Desginated Commissions Statement of Economic Interests, Architectural Board 1980 1982 of Review Statement of Economic Interests, Architectural Board 1983 1985 of Review Statement of Economic Interests, Architectural Board 1986 1988 of Review Statement of Economic Interests, Planning Commission 1974 1975 Statement of Economic Interests, Planning Commission 1976 1977 Statement of Economic Interests, Planning Commission 1978 1979 Statement of Economic Interests, Planning Commission 1980 Statement of Economic Interests, Planning Commission 1981 1982 Statement of Economic Interests, Planning Commission 1983 1984 Statement of Economic Interests, Planning Commission 1985 1986 Statement of Economic Interests, Planning Commission 1987 1988 Designated Employees: Statement of Economic Interests, Accountant 1980 1985 Statement of Economic Interests, Administrative Service Dir. 1980 1985 Statement of Economic Interests, Building & Grading Inspec 1980 1985 Statement of Economic Interests, Building & Grading 1980 1985 Inspector, Sr. Statement of Economic Interests, Building Official 1980 1985 Statement of Economic Interests, Building Official Assistant 1980 1985 Statement of Economic Interests, Building Plan Examiner 1980 1985 OS3 CITY: City of San Juan Capistrano Resolution # 9lv -5- 7— DEPT: DEPT: City Clerk's Division EXHIBIT "A" Prepared by: Dawn M. Schanderl Page a" of RECORDS DESTRUCTION LIST Approved: Date: Depakment Head Date: i y Attorney Box/Loc. Content Description Inclusive Date From To N (cont) Designated Employees (cont): Statement of Economic Interests, City Attorney 1980 1985 Statement of Economic Interests, City Clerk 1980 1985 Statement of Economic Interests, City Clerk, Deputy 1980 1985 Statement of Economic Interests, City Engineer 1980 1985 Statement of Economic Interests, City Manager 1975 1980 ' Statement of Economic Interests, City Manager 1980 1985 Statement of Economic Interests, City Treasurer 1980 1985 Statement of Economic Interests, City Treasurer, Deputy 1980 1985 Statement of Economic Interests, Civil Engineer, Associate 1980 1985 Statement of Economic Interests, Community Services Dir 1980 1985 Statement of Economic Interests, Community Services 1980 1985 Supervisor Statement of Economic Interests, Construction Inspector 1980 1985 Statement of Economic Interests, Construction Inspector, Sr. 1980 1985 Statement of Economic Interests, Planner, Sr. 1980 1985 Statement of Economic Interests, Planning Director 1974 1980 Statement of Economic Interests, Planning/Community 1980 1985 Development Director Statement of Economic Interests, Public Works Director 1980 1985 Statement of Economic Interests, Treatment Plan Supervisor 1980 1985 Statement of Economic Interests, Zoning Administrator 1980 1985 Statement of Economic Interests, Zoning/Land Use Inspector 1980 1985 Other Statements of Economic Interests: Statement of Economic Interests, Defeated City Council 1974 Candidates Statement of Economic Interests, Defeated City Council 1976 Candidates 054 CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl Approved: RECORDS DESTRUCTION LIST Attorney Resolution # Y6 _!5 - % - / EXHIBIT "A" Page 5 2- of Date: Date: Box/Loc. Content Description Inclusive Date From To N (cont) Other Statement of Economic Interests (cont): 1988 Statement of Economic Interests, Defeated City Council 1978 Candidates 1986 Statement of Economic Interests, Defeated City Council 1980 Candidates 1986 Statement of Economic Interests, Defeated City Council 1982 Candidates 1993 1993 Statement of Economic Interests, Defeated City Council 1984 Candidates 1993 1993 Statement of Economic Interests, Defeated City Council 1986 Candidates Statement of Economic Interests, Defeated City Council 1988 Candidates Campaign Statements - Defeated Candidates Campaign Statements, Byrnes, Ilse 1988 Campaign Statements, Hanson/Committee 1988 Campaign Statements, LaBum Jean 1986 Campaign Statements, La Burn Jean 1988 Campaign Statements, Lund/Committee 1986 Campaign Statements, Neal/Committee 1986 O City Council Packets: January -April 1993 1993 P City Council Packets: May - August 1993 1993 Q City Council Packets: September - December 1993 1993 055 CITY: City of San Juan Capistrano Resolution # 96 5- %-/ DEPT: Public Lands and Facilities EXHIBIT "A" Prepared by : Silvia Cintron Page 53 of -6 E6 ex� ECORDS DESTRUCTION LIST Approved: CDate: g partmenf Hea511 Date: City Attorney Box/Loc. Content Description Inclusive Date From To 1 Blue 150-60 Corres/Reports - Christmas Deco Program 1985- 1990 540-70 "" Weed Abatement Program 1986 540-70 "" Weed Abatement Program 1987 540-70 "" Weed Abatement Program 1988 540-70 "" Weed Abatement Program 1989 540-70 "" Weed Abatement Program 1990 540-70 "" Weed Abmt/ Specs & Mailing Lists 1991 540-70 "" Weed Abmt/ Program Admin. 1991 "" 540-70 "" Specs & Mailing Lists 1991 056 CITY: City of San Juan Capistrano DEPT: Public Lands & Facilities Prepared by : Silvia Cintron Resolution #�– EXHIBIT "A" Page 5 `) of ORDS DESTRUCTION LIST f Approved:— Department Head C ty Attorney Date: Date: Box/Loc. Content Description Inclusive Date From To 2 Green -100-50 "" Quarterly Reports PI&F 100-50 "" Internal Memos/Maint. Division 100-80 "" Goals & Objectives - PL&F 170-20 "" Risk Mgmt Committee 200-20 "" Jani. Srvs/Specs - City Facilities 200-20 "" Janitorail Srvs/Specs 530-60 "" Graffiti 1989-1991 1989-1991 1989-1991 1989-1991 1990-1992 1985-1986 1985-1986 057 CITY: City of San Juan Capistrano Resolution # DEPT: Public Lands & Facilities EXIIBIT "A" Prepared by : Silvia Cintron Page -+- of --r RECORDS DESTRUCTION LIST Approved: Date: D artment H,eeaadd LL�j/ , . Date: thy Attorney Box/Loc. Content Description Inclusive Date From To 3 Corres/Reports Emerg Rep/City Call -Outs 1984-1991 HOA - Connemara 11 1990-1992 HOA - Alto Capistrano 1990-1992 HOA - Stoneridge Estates 1989-1991 Acc/Incident Rep - City PropNehs (Injury Reps) 1994-1990 Oper & Maint/City Hall 1989-1991 City Hall Remodel/Impry (Interior -Incl Dance Hall) 1989 Oper & Maint/La Sala 1985-1988 Oper & Maint/La Sala 1990-1992 CRA Property 1988-1990 "" City Property - Other 1988-1990 Weed Abmt/Properties Assessed 1991 Landscape Maint - City Parks 1986-1989 Landscape Maint - City Park/Parkways 1988 "" I'll Water Service/Conservation 1985-1986 MW CITY: City of San Juan Capistrano Resolution # DEPT: Community Services EXMIT "A" Prepared by: Maricella Moreno Page of 54 RECORDS DESTRUCTION LIST Approved: Date: 1 66 c Dep ment He rAliDate: /City Att rney Box/Loc. Content Description Inclusive Date From To I 10 K Run Applications, Class Proposals, Facility Rental 1988 1989 Applications and Registration Forms 2 Facility Use Applications, Registration Forms, Check 1989 1990 Requests, Facility Calendars, Santa Makes Housecalls Applications 3 10 K Run Applications, Registration Forms, Building 1990 1991 Calendars, News Releases 4 Building Calendars, Facility Use Applications, Instructor 1990 1992 Class Surveys 5 Facility Calendars, Facility use Applications, Check Requests 1991 1991 10 K Run Applications, Santa Makes Housecalls Applications Registration Forms, Facility Calendars, Facility Use 1992 1992 Applications, Santa Makes Housecalls Applications