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Resolution Number 98-6-2-4RESOLUTION NO. 98-6-2-4 DESTRUCTION OF RECORDS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Government Code Section 34090, et seq., authorizes the destruction of certain city records and documents with the approval of the legislative body by resolution and the written consent of the City Attorney; and, WHEREAS, in the opinion of the Department Heads concerned, the City Clerk, and the City Attorney, the records and documents hereinafter referred to in Exhibit "A," attached hereto, are no longer required; and, WHEREAS, the City Attorney has consented to the destruction of such documents and records. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby authorize the Heads of the City Departments specified in Exhibit "A" to cause the destruction of the City records, documents, books, or papers under his/her charge as described in Exhibit "A." PASSED, APPROVED, AND ADOPTED this 2nd day of .Tune .1998. GgII .MES, MAYOR ATTEST: CITY CLERK 083 W STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 98-6-2-4 adopted by the City Council ofthe City of San Juan Capistrano, California, at a regular meeting thereof held on the 2nd day of June 1998, by the following vote: AYES: Council Members Swerdlin, Greiner, Hart, Campbell and Mayor Jones NOES: None ABSTAIN: None ABSENT: None (SEAL) CHERYL JO S , CITY CLERK 2- M CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Administrative Services Prepared by : Dawn M. Schanderl RE S DESTTRUCTION LIST Approved: P/l pk)bt 1 — Date: De ent Head Date: City Attd ney Box/Lot. Content Description Inclusive Date From To AS -A0002 Revenue Receipt Report 7/92 11/92 AS -A0003 CRA Revenue Receipts 1/91 6/92 AS -A0004 Accounts Payable Reynolds Construction - San Juan Florist 1990 1991 AS -A0006 Accounts Payable Orange Co. Striping - Pacific Bell 1990 1991 AS -A0007 Accounts Payable Petra Geotechnical - Reynolds Construction 1990 1991 AS-AO019 Cash Receipts (February - April) 1992 1993 AS-AO026 Accounts Payable National Sanitary Supply - O.C. Sheriffs 1990 1991 AS-AO027 Accounts Payable Pacific Bells - PERS (Nov -Dec) 1990 1991 AS-AO031 Accounts Payable X Misc - Z Misc 1990 1991 AS-AO045 Accounts Payable McCutcheon, Doyle, Brown - National Rent 1990 1991 A Fence AS-AO046 Accounts Payable Spinner Lamar - S Misc (SA -SL) 1990 1991 AS-AO047 Accounts Payable Colorcraft Press - Dresco 1990 1991 AS-AO049 Accounts Payable Vickie Kelleen - Mayflower Contract Sery 1990 1991 AS-AO052 Cancelled Checks January -June 1989 1990 AS-AO057 Cancelled Checks July -December 1989 1990 AS-CO047 Accounts Payable Alarcon, A. - "L" Mise 1991 1992 AS-CO059 Accounts Payable Pink Check Copies 1991 1992 AS-CO060 Accounts Payable Pink Check Copies 1991 1992 AS -D0001 Accounts Payable So. County Community Clinic - "S" Misc 1991 1992 AS -D0002 Accounts Payable Pendleton, Cindy (Oct -Dec) - "R" Misc 1991 1992 AS -D0003 Accounts Payable Thurner, Paul - "Z" Misc 1991 1992 AS -D0004 Accounts Payable Pacific Bell - Pendleton, Cindy (Jan -Mar) 1991 1992 AS -D0005 Accounts Payable Safety Kleen Corp. - SCJPA & Void Checks 1991 1992 AS -D0006 Accounts Payable Modem Alloy - "W"; Green Check Copies 1991 1992 & Void Checks AS -D0009 Accounts Payable/Cash Receipts (July - Sept 1991) 1991 1992 AS -D0010 Accounts Payable National Notary - "O" Misc 1991 1992 AS -130011 Accounts Payable H&H Crafts - "K" Misc 1991 1992 I:. CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Administrative Services Prepared by : Dawn M. Schanderl RE RDS D/1E"S1T,RUCTION LIST Approved Date: *t�nt Head Date: City ttomey Box/Lot. Content Description Inclusive Date From To AS-DO012 Accounts Payable "C" Misc (CF -CL) - "D" Misc 1991 1992 AS-DO013 Accounts Payable Lang Windows - "M" Misc 1991 1992 AS-DO014 Accounts Payable Eastman - "G" Misc 1991 1992 AS -D0015 Accounts Payable CVWD (Oct -Dec) - "C" Misc (CA -CE) 1991 1992 AS-DO044 Cash Receipts (1990-1992) Gasoline Daily Records June 1992 1991 1992 AS-DO045 Cash Receipts April -May 1991 1992 AS-DO046 Cash Receipts October -December 1991 1992 AS-DO047 Cash Receipts February -March 1991 1992 AS-DO048 Cash Receipts January 1991 1992 AS -F0011 Cancelled Checks July -December 1989 1990 AS -F0015 Cancelled Checks January -June 1991 1992 AS -170017 Cancelled Checks July -December 1991 1992 AS-GO020 Cash Journal/Revenue Receipts by Acct/By Batch July -Dec 1991 1992 AS -H0027 Business License Records M -Q 1992 1992 AS -H0029 Business License Records D -L 1992 1992 AS -H0032 Business License Records R -Z 1992 1992 AS -H0036 Business License Records A -C 1992 1992 Em CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni EXHIBIT "A" RECORDS DESTRUCTION LIST Approved:"41AIW Date: Depaigedl Head Date: City Atvmey Box/Loc. Content Description Inclusive Date From To Building Permits, Plans and Reports that have been microfilmed: I. Palm Hill Park Circle Paseo Acacia Paseo Activo Paseo Adelanto Paseo Alba Paseo Aldonza Paseo Alondra Paseo Alto Plano Paseo Amador Paseo Amante Amapola 2. Paseo Andante Paseo Arco Paseo Atrevida Paseo Azalea Paseo Bahia Paseo Barona Paseo Barranca Paseo Belardes Paseo Blanco Paseo Boscana Paseo Burladero Paseo Cadiz Paseo Camalu Paseo Carmel MM CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni RECORDS DESTRUCTION LIST Approved epartment fleaa City Attorney EXHIBIT "A" Date: !� Date: Box/Loc. Content Description Inclusive Date From To Paseo Castile Paseo Cerveza Paseo Christina Paseo Cielo Paseo Clavel Paseo Colonial Paseo Corrales Paseo Crucero Paseo De Alegria Paseo De Alessandro Paseo De Brillo Paseo De Decora Paseo De Elena Paseo De Hermosa Paseo De Juanita Paseo De La Paz Paseo De Manuel Paseo De Tania Paseo De Valencia Paseo Del Amor Paseo Del Este Paseo Del Lorenzo Paseo Del Lucero Pasco Del Marino Paseo Del Norte Paseo Del Sol Paseo Diana Paseo Don Jose CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by : Shirley Thoeni *ed ORDS DESTRUCTION LIST Approv Departm City Rttomey EXHIBIT "A" Date: _V Date: Box/Loc. Content Description Inclusive Date From To 3. Paseo Duran Paseo Durango Paseo El Arco Paseo EI Concho Paseo El Marmot Paseo Ensenada Paseo Espada Paseo Establo Paseo Esteban Paseo Fiesta Paseo Isabella Paseo La Branza Paseo La Calera Paseo La Calma Paseo La Matanza 4. La Novia La Posita La Zanja Lakeview Lariat Laurelwood Limerick 5. Fox Run Lane Glenariff Glocamora i CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Building & Safety Division Prepared by : Shirley Thoeni RECORDS DESTRUCTION LIST Approved: Date: Dep ent ead Date: City A orney Box/Loc. Content Description Inclusive Date From To 6. Goldenridge Lane Golf Club Drive Guadalupe Hillside Terrace Hilltop Way Horseshoe Bend 7. Hunt Club Drive Los Rios Street Paseo Mira Loma 8. Acjachema Aguacate Road Alipaz Street Anchor Circle Andres Pico Road Applewood Court Arbor Road Avenida Aeropuerto Avenida Cabrillo Avenida Calita Avenida Del Rosal Avenida Descanso Avenida Evita Avenida La Mancha Avenida Larga Avenida Los Amigos Avenida Los Cerritos Avenida Madrid 091 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni Approved: City Attorney DESTRUCTION LIST EXHIBIT "A" Date: Box/Loc. Content Description Inclusive Date From To Avenida Mariposa 9. Avenida Olivera Avenida Pedregal Avenida Pescador Avenida Placida Avenida Romero Avenida Terramar Avocado Lane Baytree Road Belford Terrace Blessington Lane Branding Iron Road Brandon Lane Briarwood Brook Court Brookfield Brookside Buchingham Calle Acordarse Calle Arroyo Calle Aspero Calle Aviador Calle Belmonte Calle Bolero Calle Bonito Calle Borrego Calle Caballero Calle Canto IMA CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni DESTRUCTION LIST EXHIBIT "A" Date: Box/Loc. Content Description Inclusive Date From To Calle Chueca Calle De Bonanza Calle Del Campo Calle Del Tesoro 10. Calle Delgado Calle Delphina Calle Don Carlos Calle EI Sauzal Calle Entradero Calle Esperanza Calle Jardin Calle La Bomba Calle La Fuente Calle La Purisimo Calle Lorenzo Calle Los Elegantes Calle Lucana Calle Miguel Calle Mira Monte Calle Mirador Calle Perfecto Calle Pinon Calle Posada Calle Respendor Calle Reynalda 11. Calle Ricardo Calle Rio Vista 093 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Building & Safety Division Prepared by: Shirley Thoeni CORDS DESTRUCTION LIST Approved Dater 4Depent Date: City ttomey Box/Loc. Content Description Inclusive Date From To Calle Roberto Calle Rolando Calle San Antonio Calle San Diego Calle San Felipe Calle San Francisco Calle San Gabriel Calle San Juan Calle San Luis Calle San Marcos Calle San Miguel Calle San Pedro Calle San Remo Calle Santa Barbara Calle Santa Rosalia Calle Santa Ynez Calle Susana Calle Villa Clara Calle Winona Camino Capistrano 12. Camino Capistrano Camino Del Avion Camino Del Rio Camino Dimora Camino La Ronda 13. Camino Lacouage Camino Las Ramblas I., CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Building & Safety Division Prepared by : Shirley Thoeni REC S DESTRUCTION LIST yy�� Approved: Date: J Department Head Date: Ci A omey Box/Loc. Content Description Inclusive Date From To Camino Sancho Camino Santo Domingo Canyon Crest Capistrano Bluffs Capote De Paseo Carreterra Drive Casa Grande Cedar Grove Charro Drive Cherrywood Lane Compass Way Connemara Cook Lane Country Court Dana Mesa Drive Deadwood Drive Del Obispo 14. Del Obispo Doheny Park Road Dominion Way Don Juan Ave. Driftwood Dungarvin Eastview Edgewood Harmony Hall Court Highland Drive Highview Circle 095 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni RE ORDS DESTRUCTION LIST Approved Dep ent ead City Attorney EXHIBIT "A" Date: Box/Loc. Content Description Inclusive Date From To Hillside Terrace Hilltop Drive Hunt Club Drive Imperial Drive 15. Junipera Serra Kildare Lane Kimberly Lane La Calera La Novia La Zanja Lariat Las Brisas Del Mar Las Palmas Del Mar Limerick Lane Lookout Court Los Rios Street Maplewood Marbella Vista Manna Road Millpond Montanas Del Mar Moonglow Morningstar Oakwood Court Oceana Del Mar 16. Orangewood Road Orinda Road W. CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by : Shirley Thoeni 7 171 19 '1C 1` LIST DepartmentApproved: 3"W Citywo , EXHIBIT "A" Date Date: Box/Loc. Content Description Inclusive Date From To Oro Place Ortega Highway Pacifica Del Mar Park Circle Paseo Burladero Paseo Castile Paseo Christina Paseo De La Paz Paseo De Tania Paseo Diana Paseo Don Jose Paseo Duran Paseo El Arco Paseo Elegancia Paseo Establo Paseo Esteban Paseo Hacienda Paseo La Ronda Paseo La Serna Paseo Labranza Paseo Laguna Paseo Lindero Paseo Lomita Paseo Loreto 17. Paseo Manana Paseo Mar Azul Paseo Marbella Paseo Mercado De Capistrano 097 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by : Shirley Thoeni Approved: DESTRUCTION LIST EXHIBIT "A" Date: �� Date: Box/Loc. Content Description Inclusive Date From To Paseo Michelle Paseo Mimosa Paseo Minero Paseo Mira Flores Paseo Miraloma Paseo Minero Paseo Molinas Paseo Mono Paseo Monte Vista Paseo Montevideo Paseo Naranja Paseo Nicole Paseo Nogal Paseo Olives Paseo Pamela Paseo Peregrino 18. Paseo Peregrino Paseo Pinto Paseo Ranchero Paseo Reposo Paseo Rita Paseo Rosarita Paseo Sagrado Paseo San Gabriel Paseo Sanchez Paseo Santa Clara Paseo Santiago Paseo Segovia 098 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni DESTRUCTION LIST EXHIBIT "A" Date: Date: Box/Loc. Content Description Inclusive Date From To Paseo Sereno Paseo Sonato Paseo Talavera Paseo Tamara Paseo Terraza Paseo Tiara Paseo Toluca Paseo Tortuga Paseo Valencia Paseo Ventura Paseo Verano 19. Paseo Verde Paseo Violeta Peppertree Bend Pinewood Lane Plaza Bajo Del Sol Plaza Calorosa Plaza Cuesta Plaza De Las Flores Plaza Drive Plaza Questa Plaza Quinta Plaza Vivenda Purple Sage Rancho Viejo Road Regatta Court Regency Court Ridge Road 099 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by : Shirley Thoeni Approved: DESTRUCTION LIST EXHIBIT "A" Date: 4497 Date: Box/Loc. Content Description Inclusive Date From To Riviera Court Rosedale Drive Roundtree Court Royale Drive San Juan Creek Road Sandalwood Court Shadybrook Road Shannon Lane Silvercreek Spotted Bull Lane Starrise Lane Steeplechase Drive 20. Steeplechase Drive Summerfield Sundance Valle Road Via Alicia Via Andalusia Via Barrida Via Buena Via Buena Vista Via Callejon Via Conquista Via Cruzada Via De Agua Via De Costa Via De Linda Via De Toledo 100 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by: Shirley Thoeni RE ORDS DESTRUCTION LIST Approved: Department Head City orney EXHIBIT "A" Date: Date: Box/Loc. Content Description Inclusive Date From To Via Del Rey Via Del Sereno Via Del Verde Via Entrada Via Errecarte Via Estellita Via Fierro Via Fortuna Via La Mirada Via Las Palmas Via Los Coyotes Via Mayor Via Mirador Via Mondano Via Pasito Via Puntero Via Ramona Via San Vicente 21. El Camino Real EI Homo Evergreen Fairglen Court Fox Run Lane Galano Way Galeon Way Ganado Road Glocamora Lane Goldenridge 101 CITY: City of San Juan Capistrano DEPT: Building & Safety Division Prepared by : Shirley Thoeni RE ORM DESTRUCTION LIST EXHIBIT "A" Date: Date: Box/Loc. Content Description Inclusive Date From To Harmony Hall Rancho Viejo Road Via Santa Maria Via Santo Tomas Via Solana Via Solis Windjammer Windsor Woodcrest Rolled Plans: 1. 31872 Camino Capistrano 2. 30632 Marbella Vista 3. 30632 Marbella Vista 4. 30812 Via Conquista 5. 31351 Via Santa Maria 6. 27072 Vista Point 7. Tract 13865 - The Greens 19YA MICROFILM LIST PLANS AND DRAWINGS 1 31589 SACARAMA LANE 2 29971 SADDLERIDGE DRIVE 3 29981 SADDLERIDGE DRIVE 4 29981 SADDLERIDGE DRIVE 5 29982 SADDLERIDGE DRIVE 6 29982 SADDLERIDGE DRIVE 7 29991 SADDLERIDGE DRIVE 8 29991 SADDLERIDGE DRIVE 9 30002 SADDLERIDGE DRIVE 10 30002 SADDLERIDGE DRIVE 11 30011 SADDLERIDGE DRIVE 12 30011 SADDLERIDGE DRIVE 13 30021 SADDLERIDGE DRIVE 14 30061 SADDLERIDGE DRIVE 15 30081 SADDLERIDGE DRIVE 16 30081 SADDLERIDGE DRIVE 17 30081 SADDLERIDGE DRIVE 18 30082 SADDLERIDGE DRIVE 19 30101 SADDLERIDGE DRIVE 20 30111 SADDLERIDGE DRIVE 21 30121 SADDLERIDGE DRIVE September 24, 1997 103 22 30131 SADDLERIDGE DRIVE 23 30151 SADDLERIDGE DRIVE 24 30152 SADDLERIDGE DRIVE 25 30161 SADDLERIDGE DRIVE 26 30171 SADDLERIDGE DRIVE 27 30171 SADDLERIDGE DRIVE 28 30542 STEEPLECHASE DRIVE 29 30552 STEEPLECHASE DRIVE 30 30552 STEEPLECHASE DRIVE 31 30572 STEEPLECHASE DRIVE 32 30572 STEEPLECHASE DRIVE 33 30582 STEEPLECHASE DRIVE 34 30582 STEEPLECHASE DRIVE 35 30591 STEEPLECHASE DRIVE 36 30592 STEEPLECHASE DRIVE 37 30592 STEEPLECHASE DRIVE 38 30592 STEEPLECHASE DRIVE 39 30596 STEEPLECHASE DRIVE 40 30597 STEEPLECHASE DRIVE 41 30601 STEEPLECHASE DRIVE 42 30621 STEEPLECHASE DRIVE 43 30631 STEEPLECHASE DRIVE 44 30651 STEEPLECHASE DRIVE 45 30651 STEEPLECHASE DRIVE September 24, 1997 104 46 30661 STEEPLECHASE DRIVE 47 30661 STEEPLECHASE DRIVE 48 30671 STEEPLECHASE DRIVE 49 30762 STEEPLECHASE DRIVE 50 30762 STEEPLECHASE DRIVE 51 30791 STEEPLECHASE DRIVE 52 30792 STEEPLECHASE DRIVE 53 30792 STEEPLECHASE DRIVE 54 30821 STEEPLECHASE DRIVE 55 30822 STEEPLECHASE DRIVE 56 30841 STEEPLECHASE DRIVE 57 30842 STEEPLECHASE DRIVE 58 30861 STEEPLECHASE DRIVE 59 30862 STEEPLECHASE DRIVE 60 30862 STEEPLECHASE DRIVE 61 30871 STEEPLECHASE DRIVE 62 30882 STEEPLECHASE DRIVE 63 30882 STEEPLECHASE DRIVE 64 30891 STEEPLECHASE DRIVE 65 30891 STEEPLECHASE DRIVE 66 30892 STEEPLECHASE DRIVE 67 30911 STEEPLECHASE DRIVE 68 30912 STEEPLECHASE DRIVE 69 H RIVE r 44em 6 1§97 105 70 30921 STEEPLECHASE DRIVE 71 30922 STEEPLECHASE DRIVE 72 30922 STEEPLECHASE DRIVE 73 30926 STEEPLECHASE DRIVE 74 30926 STEEPLECHASE DRIVE 75 30926 STEEPLECHASE DRIVE 76 30927 STEEPLECHASE DRIVE 77 30927 STEEPLECHASE DRIVE 78 30931 STEEPLECHASE DRIVE 79 30932 STEEPLECHASE DRIVE 80 30932 STEEPLECHASE DRIVE 81 30936 STEEPLECHASE DRIVE 82 30937 STEEPLECHASE DRIVE 83 30947 STEEPLECHASE DRIVE 84 30951 STEEPLECHASE DRIVE 85 30957 STEEPLECHASE DRIVE 86 30957 STEEPLECHASE DRIVE 87 30961 STEEPLECHASE DRIVE 88 30967 STEEPLECHASE DRIVE 89 30971 STEEPLECHASE DRIVE 90 30981 STEEPLECHASE DRIVE 91 30981 STEEPLECHASE DRIVE 92 30982 STEEPLECHASE DRIVE 93 30982 STEEPLECHASE DRIVE September 24, 1997 106 94 30986 STEEPLECHASE DRIVE 95 30987 STEEPLECHASE DRIVE 96 30991 STEEPLECHASE DRIVE 97 30994 STEEPLECHASE DRIVE 98 30997 STEEPLECHASE DRIVE 99 27941 SUFFOLK LANE 100 27941 SUFFOLK LANE 101 27941 SUFFOLK LANE 102 27941 SUFFOLK LANE 103 27942 SUFFOLK LANE 104 27946 SUFFOLK LANE 105 27951 SUFFOLK LANE 106 27951 SUFFOLK LANE 107 27962 SUFFOLK LANE 108 5 STRAWBERRY LANE 109 5 STRAWBERRY LANE 110 5 STRAWBERRY LANE 111 10 STRAWBERRY LANE 112 1 30522 $TRAWBERRY LANE September 24, 1997 107 CITY: City of San Juan Capistrano DEPT: Community Services Prepared by : Jeannie Beck RECORDS DESTRUCTION LIST Approved: n rtHead 7=�Ci Attomeeyy EXHIBIT "A" Date:8� Date: Box/Loc. Content Description Inclusive Date From To 1 l OK Run Applications 1988 1989 Class Proposals 1988 1989 Class Registration Forms 1988 1989 Facility Rental Applications 1988 1989 Receipt Books 1987 1988 2 Facility Use Applications 1989 1990 Class Registration Forms 1989 1990 Check Request Forms 1989 1990 Facility Calendars 1989 1990 3 l OK Run Applications 1990 1991 Facility Calendars 1990 1991 Facility Use Applications 1990 1991 Class Registration Forms 1990 1991 4 Facility Calendars 1991 1991 Phone Message Books 1990 1990 Check Requests 1991 1991 I OK Run Applications 1991 1991 5 Dept. Copy -- Budget Document (spiral bound) 1975 1976 Recreation budget document commentary; agenda item; 1976 1977 memos; budget worksheets Dept. Copy -- 5 -yr. budget documents (spiral bound) 1980 1986 Dept. Copy -- 5 yr. budget documents (spiral bound) 1977 1978 Dept. Copy -- City Fees & Finances Report - MSI 1982 1982 Dept. Copy -- City's Financial Report (spiral bound) 1985 1985 Dept. Copy -- City's Financial Report (spiral bound) 1987 1987 108 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Community Services Prepared by : Jeannie Beck RECORDS DESTRUCTION LIST Q� Approved: Date: Department Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To Dept. budget information --memos, staffing requests 1976 1978 Copies of proposed 5 -yr. Recreation program budget 1976 1981 Memos re staffing budget 1980 1981 Memos re staffing budget 1976 1977 Memos re summer programs/day camps 1981 1981 Copy of proposed CIPS 1982 1983 Proposed capital projects summary 1986 1986 Budget justification forms 1986 1987 Dept. revenue projections (recreation programs) 1986 1988 Draft budget request 1986 1988 Draft budget request 1981 1983 Memos re CIP recommendations 1981 1981 Notes & dept. memos re budget, maintenance items, capital projects, program revenue, budget adjustments 1981 1987 6 Copies of Purchase Requisitions 1980 1985 Copies of Purchase Requisitions 1991 1992 Copies of Petty Cash Requests 1985 1986 Copies of Petty Cash Requests 1991 1992 Copies of Mileage Reports 1991 1991 Copies of Office Supply Requisitions 1990 1992 Copies of Invoices paid against Pos 1986 1991 Copies of Budget Transfer Requests 1990 1992 Copies of Check Requests 1989 1991 109 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Community Services Prepared by : Jeannie Beck RECORDS DESTRUCTION LIST Approved: Date: Department Heid Date: City Attorney 7 2! (q? 1994 Box/Loc. Content Description Inclusive Date 1993 From To 7 City Hall Deposit Receipts 1989 1993 Copies of Personnel Action Forms - Former Employees Aaron Golden 1991 Theresa Aldrich 1993 1993 Kelly Beck 1988 1988 Linda Basse 1989 1989 Tom Dignan 1993 1994 Devyn Henry 1992 1993 Erika Imlay 1993 1994 Kristin McDaniel 1993 1994 Michael Stanley 1993 1993 Ashley Stedfreld 1993 1994 Derrick Steele 1989 1989 Jeremy Stonebarger 1993 1994 Victoria Tom 1992 1993 Karin Van Buskirk 1993 1993 Copies of Time Cards & Personnel Action Forms - Former Employees Janine Carlson 1989 1994 Kelly Edmunds 1993 1993 Wendy Emery 1989 1991 Consiglia Giordano 1991 1992 Aaron Golden 1991 1991 Isabel Gonzalez 1993 1994 Robert Hill 1990 1991 Larry Jackson 1993 1993 Kristy Jimenez 1992 1993 Kristin Leander 1986 1990 Laura Lisack 1990 1992 110 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Community Services Prepared by : Jeannie Beck RECORDS DESTRUCTION LIST Approved: Date:/i D ent Heatr Date: Cit ttomey Box/Loc. Content Description Inclusive Date From To Copies of Time Cards & Personnel Action Forms - Former Employees (cont'd.) Erin McDaniel 1992 1993 Vincent Morales 1986 1990 Gail Nunn 1990 1991 Ruth Swenson 1990 1993 Amy Vanbuskirk 1992 1994 Easter Camp (newspaper articles, correspondence) 1980 1987 Summer Day Camp (3 Caves) -- correspondence, special 1978 1986 event permits, memos, course evaluations, job descriptions, cable TV ads Liquor Permits (correspondence, facility use applications) 1989 1992 Accident Reports 1976 1990 Copies of Check Requests 1983 1984 111 CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: ent Head City Attorney Box/Loc. Content Description A Copies City Council Packets January - July B Copies City Council Packets August - December C Unsuccessful Bids: EXHIBIT "A" Date: �a Date: Community Enhancement Housing Program (Informal Bid) Real Estate Agent to Market Acreage on Camino Capistrano & Junipero Serra (Informal Bid) Street Sweeping Services I-5 Freeway Soundwalls Adjacent to San Juan Elemetary School & Casitas Capistrano Inclusive Date From To 1995 1995 1996 Landscape Maintenance: City Parks, Parkway Areas, City Facilities, City Sports Park & Landscape Maintenance Districts Weed[Rubbish Abatement City Tree Trimming Vereda Bakeway Temporary Repairs El Camino Real Parking Lots Lighting La Novia Avenue Landscaping East of Valle Road Valle Road Improvements at Capistrano Terrace MHP D Agenda Item Approval Forms 1996 Mail Agenda Notification 1996 Agenda To Do Lists & Update Memos 1994 1996 Copies City Council Agendas 1990 1993 CRA Packets - January - December 1995 112 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: c_ Date: 30 Departinent Head Date: City -Attorney Box/Loc. Content Description Inclusive Date From To E Memorandums Regarding Minute Corrections 1994 1996 Miscelaneous Incomming City Correspondence 1996 1985 Requests/Proclamations January - December 1996 Request/Commendations 1994 1996 Copies Minute Excerpts, Staff Reports, 1992 1994 Letters of Reorganization - Annual Selection of Mayor/Pro Staff Report & Minute Excerpt - Waste Management Planning 1988 Tem General Correspondence - Orange County Transportation 1993 Country Economic Development General Correspondence 1993 1995 California Ballot Pamphlet June 2, 1992 1992 1994 Demand for Records - Subpoenas 1996 Summons 1996 1975 Copies Memos to Code Holders 1994 1996 Copies of Letters/Memos to Book Publishing Company 1994 1996 Resolutions - Other Cities 1994 1996 Correspondence - Proposed County Legislation 1994 1996 Correspondence - Proposed Federal Ligislation 1994 1996 F Memo, Calendar, Forms Regarding Management Incentive 1986 Pay Plan Staff Reports, Copies Resolution, Memos, Minute Excerpts 1985 1990 Regarding Employee Commendations and Awards Copies Memo, Press Release, Minute Excerpts; Staff Report 1991 1992 Staff Report & Minute Excerpt Regarding City Layoffs 1991 Staff Report & Minute Excerpt - Waste Management Planning 1988 1988 General Correspondence - Orange County Transportation 1993 1995 Authority Copy of News Release, Copy of "The Economic Impact of 1994 1995 John Wayne Airport" Times Mirror Cable TV - Rates/Ajustments 1975 1979 113 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: (2 1�— Depaffment Head Q/ _ CityAttomey Box/Loc. Content Description Date: Date: Inclusive Date From To F (cont) Memos, Correspondence Regarding Federal Noise Policy 1990 1991 (Airports) Notice of Public Hearings, Brochure on Bus Stop Shelters - 1990 Orange County Transit District General Correspondence Regarding Amtrak 1991 1996 1987 Study of Los Angeles -San Diego State Rail Corridor, 1985 1988 Staff Report, Minute Excerpts - Rail Service Letter - Decorative Arts Study Center 1992 Letter & Staff Report Regarding Lack of Athletic Fields 1988 Newspaper Articles, Correspondence, Staff Report, 1982 1984 Minute Excerpts Regarding Bullet Train Staff Report, Letter, Copy Resolution and Minute Excerpt 1986 Regarding Grant Application to Foundation for Community Service Cable Television G CRA Files: Statements of Fund Balances 1990 1992 Budget Process CRA 1993 Copies CRA Agendas 1992 Agenda Reports; Minute Excerpts - Annual Selection Mayor 1993 1995 & Vice Chairman Agenda Approval Mail Notification Forms 1995 Agenda Approval Mail Notification Forms 1996 Staff Report; Copy Minute Excerpt - City Layoff H Copy Memo and Application of Appointee - Cultural Arts 1995 & Hertitage Commission 1993 1995 Staff Reports; Copies Minute Excertps - Appointments/ 1993 1995 Resignations Mobile Home Parks Review Committee 114 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: fl t» Date:�9g Dep nt Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To H (cont) Staff Reports; Copies Memo, Minute Excerpts; Vacancy 1994 & Audit Notice - Los Rios Review Committee Staff Report; Minute Excerpt Regarding Acceptance of 1985 Copy Memo and Application - Parks, Recreation & 1993 Staff Reports; Minute Exerpts - Outstanding Financial Equestrian Commission Reporting Minute Excerpt; Vacancy Notices, Staff Report, Memo 1990 1991 Regarding Vacancy Notices Adopted Copy of Budget; Membership Directry, Copy of 1991 1993 Meeting Notices, Agendas, Brochures, Letters - Southern 1994 1996 California Association of Governments Staff Reports; Minute Excerpts - Broad, Commisions, and 1990 1993 Committee Recognitions Copies and Faxes of Memos, Letters - League of CA Cities 1996 Letters and Memos - Orange County League of CA Cities 1996 Letters, Brochures from Various Organizations 1994 1996 Requests for Public Information 1996 Budget Process - City 1992 Budget Process - Capital Improvement 1992 Budget - City Funding Requests 1992 Staff Reports (2) Regarding Acceptance of Financial Reports 1981 1984 & Audit Staff Report; Minute Excerpt Regarding Acceptance of 1985 Financial Report & Audit Staff Reports; Minute Exerpts - Outstanding Financial 1992 1993 Reporting Copies of Certification of Directors/Alternate and Directory 1992 1993 Listing - Joint Powers Insurance Authority Adopted Copy of Budget; Membership Directry, Copy of 1991 1993 Application for City of Hidden Hills, Letters Regarding Joint Powers Insurance Authority CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: -4113019T -4113019T Dep ent Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To Memo re Financial Information; Affidavit of Publishing of Statement of Revenues and Expenditures; Computer printout Of Expenditures - City Budget Revenue/Expenditure Reports Affidavits of Publishing of Statement of Revenues and Expenditures - City Budget Revenue/Expenditure Reports Letter, Staff Report; Copy Minute Excerpts - Serra Budget Simplex Time Stamp Machine Purchasing Documentation (No longer have equipment) Memo Regarding Recognition of Los Rios Review Committee Staff Reports; Copies Minute Excerpts Regarding Request for Banners Staff Report; Copy Minute Excerpt - Appointment to O.C. Housing Authority Status Update - Development Applications Status Update - Development Applications Update and Recommendations of Business Task Force Vacancy Notices, Staff Reports, memos; Minute Excerpts Media Release Regarding Appointments/Resignations of Business Task Force Staff Report; Minute Excerpt - Fiscal Year 1994-95 Application Committee Community Development Block Grant Program Public Hearing Notice, Staff Report; Copy Minute Excerpts Re: Application for CDBG Program Year 18 Public Hearing Notice, Staff Report; Copy Minute Excerpts Re: Application for CDBG Program Year 17 1987 1988 1989 1992 1993 1994 1984 1986 1996 1993 1996 1987 1990 1993 1994 1994 1993 1991 1991 1992 1995 1996 1995 its 116 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: gQecl -afJ , Date: Department Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To J (cont) Memo, Staff Report; Minute Excerpt - Transportation 1987 Corridor, Proposed County Ordinance Public Hearing Notice, Staff Report; Minute Excerpt for 1992 Appointment of Community Development Block Grant Committee Year 19 Public Hearing Notice, Staff Report; Minute Excerpt for 1993 Community Development Block Grant Fund Year 20 Public Hearing Notice, Staff Report; Minute Excerpt for 1989 Community Development Block Grant Fund Year 16 Public Hearing Notice, Staff Report; Minute Excerpt for 1989 Appointment of Community Development Block Grant Committee and Funding Year 15 Public Hearing Notice, Staff Report, Minute Excerpt for 1986 Community Development Block Grant Program Year 13 Public Hearing Notice, Staff Report, Minute Excerpt for 1984 Community Development Block Grant Program Year 11 Public Hearing Notice, Staff Report, Minute Excerpt for 1985 Community Development Block Grant Program Year 12 Staff Reports; Minute Excerpts Ad Hoc Committee for 1987 1989 Community Development Block Grant Years 14 & 16 K Letters Regarding Rodent Complaints 1992 1996 Letters Regarding Miscellaneous Complaints 1993 1996 General Correspondence Regarding Schools 1994 1996 Letter Regarding Nuclear Power Plants 1992 Letter, Memo, Brochure - Santa Ana River Flood Protection 1994 Agency Staff Reports; Copies of Letters, Minute Excerpts - Appoint- 1988 1992 to City's Floodplain Management Committee 117 CITY: DEPT: Prepared by Approved: City of San Juan Capistrano City Clerk's Division Dawn M. Schanderl RECORDS DESTRUCTION LIST EXHIBIT "A" Date: 11,0/9 Date: Box/Loc. Content Description Inclusive Date From To K (cont) Faxed Information from Orange County Citizens for 1994 1996 the Prevention of Gun Violence Citizens for Preserving SJC, No on X Tl 1/8/88 1988 Quarterly Report Updates Regarding Programs, Services & 1992 1995 Activities of Community Services Progras, Inc, Suppression Mark Clancey, Defeated 1990 Program Friends to Elect Collene Campbell, Defeated, T2/1/91 1990 Letters, Faxed Correspondence, Brochure - California Healthy 1994 1990 Cities Project: No Smoking Elizabeth Fauskin, Defeated 1992 Cover Letter and Report from Social Services Agency 1994 1992 1993-1994 Orangewood Population Management Study Wyatt Hart, did not run, T2/92 1989 Report: Impact of California Public Assistance of the 1989 1994 Immigration Reform and Control Act Amnesty Program; Darlene R. Perreault, Defeated 1992 Two Letters Regarding Immigration Gerhard D. Peters, Defeated 1990 Staff Reports, Letters; Copies Meno, Minute Excerpts - 1983 1993 Crossing Guard Requests L Campaign Statements: Roy L. Byrnes Committee, Defeated T1/31/91 1990 1991 Citizens for Preserving SJC, No on X Tl 1/8/88 1988 1988 Citizens for Sensible Growth (did not qualify) TI 1/8/88 1988 Mark Clancey, Defeated 1990 Friends to Elect Collene Campbell, Defeated, T2/1/91 1990 1991 Bob Davies for City Council, Defeated, T1/31/91 1990 1991 Elizabeth Fauskin, Defeated 1992 Robert Allen Hagstrom, Defeated 1992 Wyatt Hart, did not run, T2/92 1989 1992 Committee to Elect T.J. Meadows, Defeated, Tl 1/19/90 1990 Darlene R. Perreault, Defeated 1992 Gerhard D. Peters, Defeated 1990 San Juan Alliance of Homeowners, Yes on X, T7/91 1988 1991 us CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: ag"OX Date: -4/.3cgr Depf tment Head Date: Citf Attorney Box/Loc. Content Description Inclusive Date From To L (cont) Campaign Statements (cont) Administrative Services Director 1986 San Juan Citizens for Open Space, Special Election, T1/4/91 1989 1991 Joan Scarantino, Defeated, T1/91 1990 1991 Friends of Joe Soto, Defeated, Tl/91 1990 1991 Mitchell Streger, Defeated, T1/91 1990 1991 Donna Timney, Defeated, TI/91 1990 1991 Frances Tipton, Defeated, T1993 1992 1993 Committee to Elect Stanley Kensic, Defeated, T12/92 1992 1986 Statements of Economic Interests for Designated Employees Accounting Officer 1986 1990 Administrative Services Director 1986 1990 Administrative Services Officer 1986 1990 Building & Grading Inspector 1986 1990 Building & Grading Inspector, Senior 1986 1990 Building & Safety Manager 1986 1990 Building Official 1984 1990 City Attorney 1986 1990 City Clerk 1986 1990 City Clerk, Deputy 1986 1990 City Engineer 1986 1990 City Manager 1986 1990 City Manager, Assistant 1985 1990 City Treasurer 1986 1990 City Treasurer, Deputy 1986 1990 Civil Engineer, Senior 1986 1990 Code Enforcement Officer 1986 1990 119 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: Q'ti Depariffient Head City Atto- mey Date: '� 04576P Date: Box/Loc. Content Description Inclusive Date From To L (cont) Statements of Economic Interest for Designated Employees (cont) Community Development Manager 1986 1990 Community Services Director 1986 1990 Community Services Supervisor 1986 1990 M Statements of Economic Interest for Designated Employees: Construction Inspector 1986 1990 Construction Inspector Senior 1986 1990 Engineering & Building Director 1986 1990 Field Services Supervisor 1986 1990 Land Use Manager 1988 1990 Permit Services Supervisor 1986 1990 Planner Senior 1986 1990 Planning Director 1986 1990 Planning Manager 1986 1990 Public Land & Facilities Director 1986 1990 Public Works Director 1986 1990 Public Works Superintendent 1986 1990 Zoning Administrator 1986 1990 Copies of Statements of Economic Interest for Former Council Members: Anthony Bland 1980 1985 Anthony Bland 1986 1990 Lawrence Buchheim 1978 1980 Lawrence Buchheim 1981 1985 Lawrence Buchheim 1986 1990 Roy L. Byrnes 1974 1976 Josh Gammel 1970 1974 Gary Hausdorfer 1975 1980 120 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: Date: 0� Depaftment Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To M (cont) Copies of Statements Economic Interest for Former Council Members (cont) Gary Hausdorfer 1981 1985 Gary Hausdorfer 1986 1990 Yvon Heckscher 1975 1978 Kenneth Friess 1975 1980 Kenneth Friess 1981 1985 Kenneth Friess 1986 1990 R. Mc Dowell 1975 1978 D. Nash 1975 1978 Phillip R. Schwartze 1978 1980 Phillip R. Schwartze 1981 1985 Phillip R. Schwartze 1986 1990 John B. Sweeney 1974 1978 James F. Thorpe 1978 1980 J.K. Weathers 1974 1976 Candidates Defeated 1990 N Copies of CRA Statements of Economic Interests for Former Council Members: Anthony Bland 1982 1990 Lawrence Buchheim 1982 1990 Kenneth Friess 1982 1990 Gary Hausdorfer 1982 1990 Gil Jones 1986 1990 Phillip Schwartze 1982 1990 Jeff Vasquez 1986 1990 121 CITY: City of San Juan Capistrano DEPT: City Clerk's Division Prepared by : Dawn M. Schanderl Approved: �/JQ De artment Head Ck Attorney RECORDS DESTRUCTION LIST Date: tl 94P Date: Box/Loc. Content Description Inclusive Date From To N (cont) Copies of CRA Statements of Economic Interests for Designated Employees Legal Counsel 1987 1990 Deputy Director 1982 1990 Executive Director 1982 1990 Finance Director 1982 1990 Secretary 1982 1990 CC -J0004 CRA Packets January - December 1991 1992 CC -J0013 CRA Packets January - December 1988 1990 CC -J0027 City & CRA Warrant Registers & Cash Fund Balances 1985 1989 CC -J0028 Landscape Maintenance District #1 Annual Assessments 1981 1990 CC -J0080 CRA Packets January - December 1985 1987 122 CITY: City of San Juan Capistrano DEPT: City Manager Prepared by : Diane Harrision DESTRUCTION LIST EXHIBIT "A" Date: Date: Box/Loc. Content Description Inclusive Date From To 1 Correspondence regarding Orance County Fire Department 1984 1993 Equity Study CM -H0037 Personnel Recruitment/Eligibility Lists 1992 1993 CM -H0040 Chronological Correspondence 1/93 6/93 CM -H0057 Chronological Correspondence 7/93 12/93 CM -K0005 Recycling Reosurce Manuals, Container Selection, Recycling 1990 1992 — Surveys 123 CITY: City of San Juan Capistrano DEPT: City Manager Prepared by : Mae Shimizu Approved: EXHIBIT "A" 'RUCTION LIST Date: Date: Box/Lot. Content Description Inclusive Date From To 2 File - Legislative Aide - Wilson Buckner 8/80 5/93 Architectural Board of Review Files: Nancy Ferruzzo 7/83 3/90 Martha Gresham 8/85 Ann Schauwecker 2/78 12/88 Brett Shears 3/86 7/88 Cultural Heritage Commission Files: Janet Boucher 1/75 7/89 Pamela Gibson 1/90 4/91 Carol Heim 5/84 12/89 L. Jones 5/84 7/86 Richard F. Landy 1/85 7/87 Nick Magalousis 11/86 7/88 3 Combined Recruitment & Eligibility File: Field Services Supervisor 4/90 Recreation Aide (Mini -People) 4/91 Recruitment and Eligibility File: City Attorney 7/91 Eligibility File: Manager Building & Safety 8/90 Administrative Intern - Planning 4/90 Management Assistant II 1/90 Intem 1/90 Recreation Specialist 1/89 4 Eligibility File: Administrative Secretary 1 10/90 Administrative Secretary II 10/90 124 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Manager Prepared by : Mae Shimizu RECORDS DESTRUCTION LIST Approved: Date: Department Head Date: City Attorney Box/Lot. Content Description Inclusive Date From To 4 (cont) Eligibility File Assistant Planner 8/90 Associate Civil Engineer 4/90 Recruitment File: Building Plans Examiner/Building Inspector (Internal) 7/91 Associate Engineer/Senior Engineer 3/92 5 Eligibility File: Director of Community Services 10/90 Community Services Supervisor 1/90 Community Development Assistant 8/90 Code Enforcement Officer 5/90 Building Plans Examiner 5/90 Building & Zoning Assistant 6/90 Associate Planner 8/90 Associate/Senior Typist 2/93 Recruitment File: Building & Engineering Counter Technician 8/92 6 Eligibility File: Secretary/City Clerk 6/91 Secretary to City Manager 4/90 Senior Planner 9/89 Summer Day Camp Counselor 5/90 Summer Camp/Teen Camp Director and Couselor 5/91 Eligibility File: Youth Sports Coordinator 8/90 Recreation Aide (Tiny Tot) 9/90 125 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Manager Prepared by : Mae Shimizu RECORDS DESTRUCTION LIST Approved: Date: De ent Head Date: City Attorney Box/Lot. Content Description Inclusive Date From To 6 (cont) Internal Recruitment File: Senior Accounting Technician 8/96 Accountant 8/96 Combined Recruitment & Eligibility File: Recreation Aide & Recreation Leader 2/92 Design Review Commission Files: Kenneth Aspis 7/91 10/92 Tom Breen 8/91 10/92 Tricia Elflein 10/92 11/93 William C. Fortmueller 12/88 6/91 Economic Development Commission Files: Margaret Cogdell 8/87 4/90 G. Stan Holditch 12/86 6/91 Jack McDowell 12/66 6/91 Lang Nelson 9/87 Richard Wordes 12/86 2/88 Equestrian Commission Files: Marlene Draper 1/87 6/89 Thomas J. LaMothe 11/89 11/93 Milton Long 11/77 11/93 Joanne Martinsen 7/84 6/86 Diane Starnes 6/77 11/93 Los Rios Committee Files: Atsuo James Ito 2/86 2/94 Gil Jones 2/86 Marguerite Kennedy 2/86 2/91 Evelyn Villegas 10/85 126 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Manager Prepared by : Mae Shimizu RECORDS DESTRUCTION LIST Approved: Department Head City Attorney Date: Date: Box/Lot. Content Description Inclusive Date From To 6 (cont) Mobile Home Park Review Committee Files: Al Arps 11/83 6/88 Keith I. Casenhiser 6/88 11/93 Gloria Clancey 5/81 1/87 Edwin Dailey 8/83 4/88 Tom Erin 7/87 4/94 Dennis Hill 8/83 3/88 Fred Kelly 7/81 7/87 Jean LaBurn 1/81 1/91 Mary K. Pitman 1/85 Sam Schleger 9/83 7/87 William Schweinfurth 8/83 4/87 Orange County Housing Authority File: Carol O'Connell 6/87 Parks & Recreation Commission Files: Tiffany Allevato 9/91 7/92 Thomas Baker 8/82 11/93 Mike Darnold 6/88 11/93 Terry Dorse 11/88 10/93 Duane Hallan 6/77 Terry Lowe 4/86 8/91 Joe Quintana 7/76 5/88 Brett Shears 11/75 8/85 Planning Commission Files: Colleen Campbell 2/81 6/88 Robert Davies 3/81 6/88 James Erickson 11/21/89 3/16/93 Mary Jane Forster 6/7/88 8/7/90 Dennis Haehn 9/4/90 11/19/93 127 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: City Manager Prepared by : Mae Shimizu RECORDS DESTRUCTION LIST Approved: Department Head City A omey Date: Date: Box/Lot. Content Description Inclusive Date From To 6 (cont) Planning Commission Files (cont): Cheryle Hodge 11/19/93 11/1/94 Edwin Moore 1/18/83 1022/85 Carolyn Nash 4/16/80 6/19/90 Roy Nunn 11/85 Richard Wordes 8/2/83 2/16/88 Transportation Commission (previously Traffic & Transportation Commission) Files: William Hodge 7/19/83 10/4/88 Edward Nelson 7/6/82 6/16/87 David Newcombe 9/85 3/86 Joseph Samperi 8/4/87 11/1/93 128 CITY: City of San Juan Capistrano DEPT: Engineering Department Prepared by : Cindy Hitchcock P4�"— RDS DESTRUCTION LIST Approved: De artment Head C' Attorney Box/Loc. Content Description EXHIBIT "A" Date: a a7 $ Date: Inclusive Date From To Copies of Agency Planning (SONGS), IPC Monthly 1981 1990 Meeting Minutes. Memos and Correspondence copies response planning copies of Agency Response Plan, drills and exercises. Copies of Agency Planning (SONGS), copies of Agency 1991 1991 manual updates, correspondence on exercises and drills, re emergency evacuation planning and research Draft Exercise Evaluation Report, City Standard Operating Procedure copies. 1990 Copies of Agency Planning (SONGS), Memos, Draft 1992 1992 Nuclear Power Plan Exercise, copy of Procedure 1994 Guidance Revision, copies of exercise evaluations and SONGS budget evaluations correspondence. Copies of Agency Services (SONGS), correspondence on 1990 1992 Department planning coordination, copies of resource documents, memos and correspondence. Copies of Agency Services (SONGS), memos, 1993 1995 correspondence, Agency Manual updates copies. Copy of qual. assurance corresp, memos, copy of Consult 1989 1991 Sery Agreement re: City's Standard Operating Procedures. Correspondence regarding SONGS training and procedures, 1993 1994 upcoming drills and reimbursement information. Correspondence regarding SONGS training and procedures, 1995 1995 upcoming drills and reimbursement information. Correspondence and records regarding budgeting for nuclear 1986 1990 response planning Outdated reports from Oak Ridge National Laboratory 1987 1987 re emergency evacuation planning and research Correspondence and staff reports regarding development fees 1990 1995 Correspondence re Orange County map processing procedures 1984 1994 129 CITY: City of San Juan Capistrano DEPT: Engineering Department Prepared by : Cindy Hitchcock RECORDS DESTRUCTION LIST Approved: dAW Dne _ e/ad City Attorney EXHIBIT "A" Date: a d7 48 Date: Box/Loc. Content Description Inclusive Date From To 2 (cont) Correspondence and reports on various Los Rios District 1985 1989 issues Correspondence and reports on various Historic Town 1986 1994 Center plans and issues Correspondence re SONGS budgeting 1987 1993 Correspondence re various damage claims 1986 1992 _ Correspondence re Orange County Plan Preparation Checklist 1993 1993 Copies of miscellaneous service requests 1995 1995 Correspondence re San Juan Market Place 1992 1993 Correspondence and staff reports re planning of Swallows 1995 1995 Day Parade Correspondence and staff reports re planning of Swallows 1993 1994 Day Parade Correspondence and staff reports re planning of Swallows 1990 1992 Day Parade Copies of purchase orders, staff reports and miscellaneous 1987 1989 correspondence on the Fire Station Remodel 3 Correspondence, staff reports, purchase orders and preliminary 1988 1988 notices for various drainage improvements Correspondence and related documents for SERRA Water 1988 1988 Reclamation Costs Analysis Staff reports and correspondence re SERRA budgets 1991 1995 Correspondence re Engineering & Building Department's 1993 1995 budget planning Correspondence re Public Works/Engineering Department's 1990 1992 budget planning Correspondence and staff reports re City's Capital 1990 1992 Improvement Program 130 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Engineering Department Prepared by : Cindy Hitchcock CORDS DESTRUCTION LIST Approved: Date: a a1 q6 Dep ent ead Wi Date: Attorney Box/Loc. Content Description Inclusive Date From To 3 (cont) Correspondence and staff reports re various capital 1993 1993 improvement projects and overall CIP planning Correspondence and staff reports re earthquake 1989 Correspondence and staff reports re various capital 1994 1994 improvement projects and overall CIP planning Correspondence and related documents re dispute over 1986 Correspondence and staff reports re various capital 1995 1995 Improvement projects and overall CIP planning Correspondence and staff report re annual OCTA 1990 Correspondence and staff reports re South East 1985 1987 Regional Reclamation Authority Budget Correspondence and staff report re issues concerning the 1986 Memos and a newspaper article on various hazardous 1986 1986 spills Correspndence and contract progress reports re drainage 1984 Correspondence re request for City's assistance from 1983 1983 Hsiao agricultural property Copies of maps, correspondence and staff report re Capistrano 1979 4 Outdated bylaws of Santa Ana River Flood Protection 1986 1986 Agency Correspondence and staff reports re earthquake 1989 1990 preparedness Correspondence and related documents re dispute over 1986 1993 sign on Genser property Correspondence and staff report re annual OCTA 1990 1994 Environmental Enhancement and Mitigation Program Correspondence and staff report re issues concerning the 1986 1988 Floodplain Management Committee Correspndence and contract progress reports re drainage 1984 1985 improvements at Barranca/Sonora Copies of maps, correspondence and staff report re Capistrano 1979 1985 Beach Storm Drain Copies of staff reports and duplicates of agreements with the 1973 1981 South East Regional Reclamation Authority (SERRA) 131 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Engineering Department Prepared by : Cindy Hitchcock CORDS DESTRUCTION LIST Approved: Date: d 9� epe Dep Date: Ci Attorney Box/Loc. Content Description Inclusive Date Transportation Corridor From To 4 (cont) Duplicate copy of Agreement for reimbursement of sewer 1965 1965 line costs 1980 1989 for the Arterial Highway Financing Program (AHFP) Copies of correspondence and reports re San Juan Plaza 1975 1975 street improvements and storm drain Copies of correspondence and staff reports re San Joaquin Letter, memo and duplicate copies of miscellaneous 1989 1989 drainage reimbursement agreements 1983 1987 improvements and repairs on Acjachema Street _ Outdated updates on legislative actions 1986 1993 Outdated Legislative Bulletins from the League of California 1989 1994 Cities Map Copies of staff reports and correspondence between the City 1983 1987 Copies of correspondence and reports re proposed Santa Ana 1981 1987 Transportation Corridor Copies of correspondence and a report re the Talega Valley 1983 1983 Arterial Highway System Correspondence and bound reports re project applications 1980 1989 for the Arterial Highway Financing Program (AHFP) Copies of correspondence and staff reports re AHFP annual 1972 1988 requalification Copies of correspondence and staff reports re San Joaquin 1977 1984 Hills Transportation Corridor Copies of correspondence and staff reports re various street 1983 1987 improvements and repairs on Acjachema Street Copies of correspondence and staff reports re Calle Miramar 1982 1984 Street Rehabilitation project Copies of correspondence re Orange County's Traffic Flow 1980 1989 Map Copies of staff reports and correspondence between the City 1983 1987 and the School District re crossing guard requests 132 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Engineering Department Prepared by : Cindy Hitchcock RECORDS DESTRUCTION LIST Approved: Date: De en ead Date: Ch Attorney Box/Loc. Content Description Inclusive Date From To 6 Correspondence regarding planning of the Foothill Transpor- 1988 1991 tation Corridor, Southern Segment Correspondence and reports regarding planning of the Foot- 1987 1987 hill Transportation Corridor, Southern Segment Correspondence and reports regarding planning of the Foot- 1986 1986 hill Transportation Corridor, Southern Segment Copies of letters, memos and draft agreements regarding 1988 1990 maintenance of Ortega Highway Copies of letters, memos and draft agreements regarding 1984 1987 maintenance of Ortega Highway Copies of three letters re installation of a traffic signal at 1987 1987 Camino Capistrano and San Juan Creek Road Correspondence regarding various miscellaneous traffic 1992 1994 signals Copies of correspondence and reports re miscellaneous 1991 1993 stop sign requests Correspondence and reports regarding the preparation of 1976 1979 the Capistrano Valley Circulation Study Correspondence and reports regarding the preparation of 1982 1983 the Northwest Circulation Study Copies of correspondence regarding the preparation of the 1975 1976 South East Orange County Circulation Study 7 Correspondence regarding the Traffic & Transportation 1986 1988 Commission Correspondence and reports regarding abandoned Descanso 1988 1990 Park Improvements capital project Correspondence regarding proposed parking facilities for the 1985 1986 Montanez Adobe 133 CITY: City of San Juan Capistrano DEPT: Engineering Department Prepared by : Cindy Hitchcock Approved: City Attorney Box/Loc. Content Description DESTRUCTION LIST EXHIBIT "A" Date: a 3l NB Date: Inclusive Date 7 (cont) Correspondence and reports regarding abandoned Cook Park 1988 1989 Field Reconstruction Correspondence regarding the Central Orange County Fixed 1992 1993 Guideway Agency issues Correspondence regarding Orange County's 15 -Year 1983 1984 Transportation Investment Program Correspondence and reports regarding SDG&E electric rates 1986 1989 Copies of correspondence re City street lights 1991 1995 Copies of correspondence re City street lights 1985 1990 Copies of correspondence and Ordinance 472 regarding 1982 1988 Industrial waste discharge Correspondence and reports re sewer user charges 1986 1990 134 CITY: City of San Juan Capistrano EXHIBIT "A" DEPT: Planning Department Prepared by : Dawn M. Schanderl RECORDS DESTRUCTION LIST Approved: ,4446o«— Date: 3•/7-7d D ent Head Date: City Attorney Box/Loc. Content Description Inclusive Date From To 1 Planning Chron Files 1993 1993 2 Planning Chron Files 1994 1994