Resolution Number 00-5-31-7RESOLUTION NO. 00-5-31-7
ESTABLISHING RENTAL FEES FOR COMMUNITY SERVICES FACILITIES
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, ESTABLISHING NEW RENTAL FEES FOR
COMMUNITY SERVICES FACILITIES AND REPEALING RESOLUTION
NO. 98-9-15-3
WHEREAS, the City has recreation and meeting facilities and park sites to
accommodate private groups and organizations, and is willing to rent the facilities for use
by individuals, organizations, and is willing to rent the facilities for use by individuals,
organizations and businesses at times when they are not being used for public events;
and,
WHEREAS, a need exists to revise the fee schedule for the rental of these
City recreation and meeting facilities and park sites in order to update the existing rental
fee schedule; and,
WHEREAS, the revenue generated from the rental fees is used to offset the
cost to operate and maintain the facilities.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby repeal Resolution No. 98-9-15-3 and establish the rental
rates as outlined on Exhibit 1 - Facilities Rental Fee Schedule, attached hereto.
PASSED, APPROVED, AND ADOPTED this 31 st day of May, 2000.
ATTEST:
CITY CLERK)
-1-
, MAYOR
315
316
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano,
California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of
Resolution No. 00-5-31-7 adopted by the City Council of the City of San
Juan Capistrano, California, at an adjourned regular meeting thereof held on the 31 st day
of May, 2000, by the following vote:
AYES: Council Members Bathgate, Greiner, Hart, Swerdlin
and Mayor Campbell
NOES: None
ABSTAIN: None
ABSENT: None
(SEAL)
—
CHERYL ioQNsiVN,CITY CLERK
-2-
317
CITY OF SAN JUAN CAPISTRANO
BUILDING RENTAL FEES
-3- Exhibit 1
now
Non -San Juan
San Juan
San Juan Capistrano
Non -San Juan
Capistrano
Capistrano
Businesses and Non-
Capistrano
Businesses:
Residents/
San Juan Capistrano
Residents and
Revenue -
Non -Profits
Non -Profits
Businesses
Generating Activity
Facility
(Two -Hour minimum)
Occupancy
Hourly
Hourly
Hourly
Hourly
Visiting Services Office
4
$18
$28
$38
$76
Conference Room
14
$20
$40
$60
$120
Meeting Room
30
$25
$45
$65
$130
Community Hall (full size)
Banquet: 264
$110
$130
$150
$300
Theatre: 396
2/3 of Community Hall
Banquet: 144
$70
$90
$120
$240
Theatre: 202
1/3 of Community Hall
Banquet: 75
$60
$80
$100
$200
Theatre: 115
1/6 of Community Hall
Banquet: 43
$40
$60
$80
01160
Theatre: 48
Kitchen
$40 per day/per event
$80
Patio (outdoor
$25 per hour; two-hour minimum
$50
Porch (indoor)
Courtyard
$25 per hour, two-hour minimum
$50
Alcohol Permit
$50 per day/per event
Cancellation Fee
$25
Refundable Cleaning and Compliance Deposit:
Meetings Parties Other Rentals
Up to 100 attendees: $100 Up to 100 attendees: $300 Amount of cleaning and compliance deposit will be based on
Over 100 attendees: $300 Over 100 attendees: $400 type of activity
Rentals with alcohol, add an additional $200
• This deposit is refundable, based on the cleanliness of the site after the event, an assessment of damage/repairs to the
site associated with the rental, combined with renters' and guests' level of compliance with City regulations
• Deposits made by check will be deposited with the rental payment prior to the date of the rental. After the rental, the
amount of the deposit to be refunded will be made via City check. The refund process will take two to four weeks.
Deposits made by cash or credit card will be processed within two weeks.
• Rental requests made less than 14 days prior to the date of the event: If the request can be approved in this short
amount of time, all payments, including the deposit, must be made in cash, money order, cashier's check or credit card.
checks will not be accepted in this case.
-3- Exhibit 1
318
Facility (2 -hr minimum)
Lacouague Room #1,
Lounge
Lacouague Room #2,
Nutrition Room
Lacouague Rooms #1 & 2
combined
Lacouague Room #3 Arts
& Crafts Room
Lacouague Kitchen
Nydegger Building
Nydegger Kitchen
Hot Springs Dance Hall
Hot Springs Dance Hall
Kitchen
La Sala Auditorium
La Sala Courtyard
La Sala Auditorium & Ctyd
La Sala Kitchen
La Sala Foyer
Alcohol Permit
Cancellation Fee
BUILDING RENTAL FEES CONTINUED
San Juan
Capistrano
Residents/
Non -Profits
Occupancy Hourly
20 $20
85 1 $25
$40
30 1 $20
$30 per day / per event
Banquet: 105 $30
Theatre: 150
$30 per day / per event
Banquet: 67 $30
Theatre: 147
$30 per day/per event
Theatre: 130 $55
300 $55
$100
$30 per day / per event
15 $20
$50 per day/per event
EM -9
Cleaning and Compliance Deposit:
San Juan Capistrano
Non -San Juan
Non -San Juan
Businesses and Non-
Capistrano
Capistrano Businesses:
San Juan Capistrano
Residents and
Revenue -Generating
Non -Profits
Businesses
Activity
Hourly
Hourly
Hourly
$30
$40
$80
$45 1 $65 1 $130
$70 1 $100 1 $200
$30 1 $40 1 $80
$60 per day/ per event
$50 $70 1 $140
$60 perday/perevent
$50 $70 1 $140
$60 per day/per event
$85
$115
$230
$85
$115
$230
$160
$220
$440
$60 per day/per event
$30
$40
$80
Meetings Parties Other Rentals
Up to 100 attendees: $100 Up to 100 attendees: $300 Amount of cleaning and compliance deposit will be based on
Over 100 attendees: $300 Over 100 attendees: $400 type of activity
Rentals with alcohol, add an additional $200
• This deposit is refundable, based on the cleanliness of the site after the event, an assessment of damage/repairs
to the site associated with the rental, combined with renters' and guests' level of compliance with City regulations
• Deposits made by check will be deposited with the rental payment prior to the date of the rental. After the rental,
the amount of the deposit to be refunded will be made via City check. The refund process will take two to four
weeks. Deposits made by cash or credit card will be processed within two weeks.
• Rental requests made less than 14 days prior to the date of the event: If the request can be approved in this short
amount of time, all payments, including the deposit, must be made in cash, money order, cashier's check or credit
card. checks will not be accepted in this case.
-4-
319
PARK RENTAL FEES
-5-
San Juan Capistrano
San Juan Capistrano
Businesses and Non -San
Non -San Juan Capistrano
Residents and Non -Profits
Juan Capistrano Non -Profits
Residents and Businesses
Three-hour minimum
Hourly
Hourly
Hourly
Up to 100 attendees
$20
$30
$40
101-250 attendees
$30
$40
$50
251 - 350 attendees
$40
$50
$60
351 and over
$50
$60
$70
Cancellation Fee
$25
Electricity: $10 per hour Electricity is NOT available for:
• Inflatable attractions, including bounce houses (generator is to be used)
• Carnival -type games and rides
Refundable Cleaning and Compliance Deposit: Up to 100 attendees: $150 For picnic -type rentals only.
101 - 250 attendees: $200 Other rentals' cleaning &
251 - 350 attendees: $300 compliance deposit will be
351 - 450 attendees: $500 based on type of activity.
Over 450 to be determined
• This deposit is refundable, based on the cleanliness of the site after the event, an assessment of damage/repairs
to the site associated with the rental, combined with renters' and guests' level of compliance with City regulations.
• Deposits made by check will be deposited with the rental payment prior to the date of the rental. After the rental,
the amount of the deposit to be refunded will be made via City check. The refund process will take two to four
weeks. Deposits made by cash or credit card will be processed within two weeks.
• Rental requests made less than 14 days prior to the date of the request: If the request can be approved in this
short amount of time, all payments, including the deposit, must be made in cash, money order, cashier's check, or
credit card. Checks will not be accepted in this case.
Park rentals of 50 or more persons will require a City -issued park use permit.
Any park rental having a bounce house -! e attraction will require a City -issued park use permit.
-5-