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Resolution Number 02-06-18-07RESOLUTION NO. 02-06-18-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ADOPTING A PROPOSED OPERATING BUDGETAND AUTHORIZING EXPENDITURES AND APPROPRIATIONS RELATED THERETO WHEREAS, the City Council of the City of San Juan Capistrano held public hearings to consider a proposed Operating Budget beginning July 1, 2002 and ending June 30, 2003; and, WHEREAS, the proposed Operating Budget is the basis for the study of an economic implementation of the City's General Plan; and, WHEREAS, the proposed Operating Budget provides for service levels necessary to respond to the needs of the community (excluding capital improvements) and which are deemed appropriate by the City Council, and concurrently provides a work force to fill these service needs; WHEREAS, the City Council intends to use the proposed Operating Budget as a guide for determining City priorities; and, WHEREAS, the City Council recognized that the proposed Operating Budget will require adjustments from time to time, and accordingly, the City Manager is authorized to execute necessary transfers to carry out the scope of services as approved. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby adopt the proposed Operating Budget (Exhibit A -T) as detailed in the Budget Document entitled "San Juan Capistrano City Budget - 2002-2003" as summarized below: Year Ending June 30 Authorized Expenditures 2003 $27,303,535 PASSED, APPROVED, AND ADOPTED this 18`h day of June 2002. ATTEST: DIANE BATHGATE, MAYOR M) -GARET R. MONAHAN, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 02-06-18-07 was duly adopted by the City Council of the City of San Juan Capistrano at a regular meeting thereof, held the 18th day of June 2002, by the following vote: AYES: COUNCIL MEMBERS: Hart, Campbell, Swerdlin, Gelff and Mayor Bathgate NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL EMBERS: None /2(t/L V M R ARET R. MONAHAN, City Clerk PROJECTED GENERAL FUND BALANCE FY 2002/03 ACTUAL PROJECTED PROJECTED FISCAL .YEAR 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $6,540,495 $8,813,646 $8,831,505 ESTIMATED REVENUE 3,106,956 3,135,000 3,047,860 Property Taxes Other Taxes 7,085,113 7,219,958 7,707,973 Other Agencies 1,713,193 1,809,846 1,800,500 Licenses, Fees and Permits 1,621,164 1,092,706 1,242,495 Current Services 408,457 486,278 482,007 Use of Money & Property 717,836 474,841 482,441 Fines & Forfeitures 1,067,853 945,773 1,006,000 Other Revenue 83,881 55,000 45,000 Transfers In 927,272 790,364 827,136 ESTIMATED REVENUE -TOTAL $16,731,725 $16,009,766 $16,641,412 AVAILABLE RESOURCES $23,272,220 $24,823,412 $25,472,917 ESTIMATED EXPENDITURES Municipal Operations: General Government 2,790,739 2,812,474 3,022,637 Public Safety 4,282,414 4,696,953 5,240,254 Cultural & Environment 2,312,058 2,643,349 2,687,791 Public Works 4,810,636 5,413,824 5,468,270 Municipal Operations -Total 14,195,847 15.566.600 16,418,952 Interfund Transfers 262,727 425,307 199,341 ESTIMATED EXPENDITURES -TOTAL $14,458,574 $15,991,907 $16,618,293 ENDING FUND BALANCE $8,813,646 $8,831,505 $8,854,624 LOAN TO CRA (Eraf Payment) (130,929) (137,363) (141,484) LOAN TO CRA (SOLAG Relocation) (447,202) (467,326) (481,346) OC PROPERTY TAX APPEAL CASE 0 (355,836) (355,836) CIP CONTRIBUTIONS i 0 0 0 AVAILABLE FUND BALANCE 1 $8,235,515 $7,870,980 $7,875,958 EXHIBIT A GENERAL FUND REVENUE PROJECTIONS FY 2002/2003 & FIVE-YEAR PROJECTIONS ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED DESCRIPTION 2000/01 2001102 2002103 2003/04 2004105 2005106 2006/07 PROPERTY TAXES $2,728,00 $2,793,00 $2,667,86 $2,721,21 $2,775,64 $2,831,15 $2,887,777 Secured 4 0 0 7 2 4 Unsecured 152,885 156,000 159,000 162,180 165,424 168,732 172,107 Prior Years 40,286 41,000 42,000 42,840 43,697 44,571 45,462 Supplemental Roll 103,363 75,000 100,000 102,000 104,040 106,121 108,243 Homeowners Exemp. Tax 44,932 38,000 44,000 44,880 45,778 46,693 47,627 Penalties & Impounds 37,486 32,000 35,000 35,700 36,414 37,142 37,885 PROPERTY TAXES - TOTAL $3,106,95 $3,135,00 $3,047,86 $3,108,81 $3,170,99 $3,234,41 $3,299,102 6 0 0 7 4 3 OTHER TAXES $5,738,80 $6,000,00 $6,300,00 $6,233,40 $6,349,06 $6,467,04 $6,587,3E Sales Tax 4 0 0 0 8 9 Real Properly Transfer Tax 211,877 150,000 180,000 183,600 187,272 191,017 194,838 Business License Taxes 176,866 170,000 180,000 181,800 183,618 185,454 187,309 Transient Occ. Tax- 10% 163,039 140,000 180,000 180,900 181,805 182,714 183,627 Electrical Franchise 167,415 175,000 240,000 200,000 200,000 200,000 200,000 Gas Franchise 83,371 80,000 105,000 90,000 90,000 90,000 90,000 Cable TV Franchise 338,238 300,000 320,000 324,800 329,672 334,617 339,636 Refuse Franchise 103,144 100,000 100,000 101,500 103,022 104,568 106,136 Sewer Franchise 102,359 104,958 102,973 103,127 103,282 103,437 103,592 OTHER TAXES - TOTAL $7,085,11 $7,219,95 $7,707,97 $7,599,12 $7,727,73 $7,858,85 $7,992,529 3 8 3 7 9 6 OTHER AGENCIES $0 $0 $0 $0 $0 $0 $0 Grants -Federal Grants -State 0 9,346 0 0 0 0 0 Motor Vehicle In -Lieu Tax 1,712,558 1,800,000 1,800,000 1,827,000 1,854,405 1,882,221 1,910,454 EXHIBIT B - PAGE 1 Off Highway Vehicle Fee OTHER AGENCIES - TOTAL LICENSES, FEES, PERMITS Building Plan Check Building Permits Grading Plan Check Grading Permits Mechanical Permits Plumbing Permits Electrical Permits lobile Home Permits Geo/Soils Review Encroachment Permits Engineering -Plan Check Engineering -Map Check Engineering -Inspection Engineering-CIP Admin Engineering-Dev. Deposits Engineering -Other Permits Planning-Dev. Deposits Planning-CIP Admin Planning -Other Permits Comm Svcs -Contract Class Comm Svcs-Athletics/Rents Comm Svcs -Youth Sports GENERAL FUND REVENUE PROJECTIONS FY 2002/2003 & 2 TUU I PROJECTED I PROJECTED2001102 I PROJECTED I PROJEC1V3 2003104 TED I PROJECTED I PRO2005106 JECTED 635 500 500 500 500 500 500 $1,713,19 1 $1,809,84 1 $1,800,50 1 $1,827,50 1 $1,854,90 1 $1,882,72 1 $1,910,954 $319,870 $222,515 $240,241 $415,707 $415,707 $415,707 $415,707 487,486 365,255 439,217 709,165 709,165 709,165 709,165 39,943 25,000 25,000 25,000 25,000 25,000 25,000 31,155 8,000 8,000 8,000 8,000 8,000 8,000 29,192 18,000 18,000 18,000 18,000 18,000 18,000 59,958 39,600 35,000 35,000 35,000 35,000 35,000 62,969 42,000 40,000 40,000 40,000 40,000 40,000 7,469 7,500 7,500 7,500 7,500 7,500 7,500 33,103 20,000 20,000 20,000 20,000 20,000 20,000 9,492 10,000 10,000 10,000 10,000 10,000 10,000 100,616 23,595 17,200 59,899 59,899 59,899 59,899 9,833 3,800 6,700 12,108 12,108 12,108 12,108 98,817 3,725 29,400 73,649 73,649 73,649 73,649 49,369 28,898 64,915 66,862 68,868 70,934 73,062 8,208 8,676 11,208 11,544 11,891 12,247 12,615 2 0 0 0 0 0 0 79,781 73,185 51,113 52,646 54,226 55,853 57,528 1,416 2,737 2,956 3,045 3,136 3,230 3,327 13,723 10,000 10,000 10,000 10,000 10,000 10,000 26,210 27,420 19,125 19,508 19,898 20,296 20,702 22,786 26,700 26,700 27,234 27,779 28,334 28,901 2,106 4,000 6,000 6,120 6,242 6,367 6,495 EXHIBIT B - PAGE 2 GENERAL FUND REVENUE PROJECTIONS ITV IMAI/7D/12 E EXHIBIT B - PAGE 3 FIVE-YEAR PROJECTIONS ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED1 PROJECTED PROJECTED 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 DESCRIPTION Comm Svcs -Adult Sports 17,348 25,800 37,300 38,046 38,807 39,583 40,375 Comm Svcs -After School 1,583 1,700 2,300 2,346 2,393 2,441 2,490 Comm Svcs -Special Events 25,072 16,600 26,650 27,183 27,727 28,281 28,847 Comm Svcs -Senior Pgms 8,118 8,000 7,450 7,599 7,751 7,906 8,064 Comm Svcs -Early 49,434 56,640 55,560 56,671 57,805 58,961 60,140 Childhood Development Weed Abatement 23,499 10,000 24,000 24,480 24,970 25,469 25,978 Street Lighting 2,531 3,360 960 2,560 2,560 2,560 2,560 Miscellaneous Permits 75 0 0 0 0 0 0 LICENSES, FEES, PERMITS- $1,621,16 $1,092,70 $1,242,49 $1,789,87 $1,798,07 $1,806,49 $1,815,111 TOTAL 4 6 5 2 9 0 CURRENTSERVICES $18,120 $17,500 $17,500 $17,500 $17,500 $17,500 $17,500 Recycling Service Charges Sale of Publications 7,730 10,000 10,000 10,000 10,000 10,000 10,000 Charges to CRA 27,358 19,968 34,507 35,542 36,608 37,707 38,838 Charges to Other Funds 100,915 135,829 161,983 166,842 171,848 177,003 182,313 Charges to Water Enterprise 254,334 302,981 258,017 265,758 273,730 281,942 290,400 CURRENT SERVICES -TOTAL $408,457 $486,278 $482,007 $495,642 $509,686 $524,152 $539,052 USE OF MONEY/PROPERTY $526,710 $300,000 $300,000 $223,761 $248,745 $240,961 $225,435 Investment Interest Loan Interest 32,101 35,216 37,256 30,235 31,445 32,702 $34,011 Commercial Property Rental 47,251 48,000 48,000 48,000 48,000 48,000 48,000 Community Building Rental 24,271 19,300 19,350 19,737 20,132 20,534 20,945 Park Rentals 5,325 3,175 1,300 1,326 1,353 1,380 1,407 Other Facility Rental 2,206 2,225 2,110 2,152 2,217 2,283 2,352 Community Center Rental 48,508 35,800 43,300 44,166 45,491 46,856 48,261_ EXHIBIT B - PAGE 3 j GENERAL FUND REVENUE PROJECTIONS FY2002/2003 & FIVE-YEAR PROJECTIONS ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED DESCRIPTION 2000101 2001102 2002103 2003104 2004105 1005106 2006107 Gymnasium Rental 31,464 31,125 31,125 31,748 32,382 33,030 33,691 USE OFNONEY/PROPERTY- $717,836 $474,841 $482,441 $401,125 $429,764 $425,746 $414,102 TOTAL FINES/FORFEITURES $618,916 $540,000 $585,000 $596,700 $608,634 $620,807 $633,223 Vehicle Code Fines Other Fines and Forfeitures 6,260 6,000 6,000 6,120 6,242 6,367 6,495 RNSP Forfeitures 0 23,773 0 0 0 0 0 Abandoned vehicle 38,004 40,000 40,000 40,000 40,000 40,000 40,000 Abatement Parking Fines 154,995 130,000 160,000 163,200 166,464 169,793 173,189 Public Safety (sales tax) 202,059 161,000 200,000 203,000 206,045 209,136 212,273 _dleighborhood Parking Pgm 17,171 15,000 15,000 5,000 5,000 5,000 5,000 ooking Fee Recovery 30,448 30,000 0 0 0 0 0 FiNESiFORFEfTURES - TOTAL $1,067,85 $945,773 $1,006,00 $1,014,02 $1,032,38 $1,051,10 $1,070,179 3 0 0 5 3 OTHER REVENUE $7,210 $20,000 $10,000 $10,000 10,000 10,000 10,000 Other Reimbursements Damage To City Property 1,561 2,500 2,500 2,500 2,500 2,500 2,500 Miscellaneous Revenue 748 2,500 2,500 2,500 2,500 2,500 2,500 Sale of City Property 74,362 30,000 30,000 0 0 0 0 OTHER REVENUE -TOTAL $83,881 $55,000 $45,000 $15,000 $15,000 $15,000 $15,000 TRANSFERS IN $61,423 $0 $0 $0 $0 $0 $0 Ag Preservation Fund Gas Tax Fund 450,000 450,000 450,000 450,000 450,000 450,000 450,000 Sewer Fund 170,000 170,000 170,000 170,000 170,000 170,000 170,000 Trash Importation Fund 128,107 70,000 100,000 71,050 72,116 73,197 74,295 C.O.P.S. Fund 117,742 100,364 107,136 111,421 115,878 120,513 125,334 EXHIBIT B - PAGE 4 EXHIBIT B - PAGE 5 GENERAL FUND REVENUE PROJECTIONS FY 2002/2003 & FIVE-YEAR PROJECTIONS ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED DESCRIPTION 2000/01 2001/02 2002103 2003/04 2004/05 2005/06 2006107 TRANSFERS IN - TOTAL $927,272 $790,364 $827,136 $802,471 $807,994 $813,711 $819,629 GRAND TOTAL $16,731,725 $16,009,766 $16,641,412 $17,053,575 $17,346,547 $17,612,193 $17,875,658 EXHIBIT B - PAGE 5 GENERAL FUND EXPENDITURE PROJECTIONS FY2002103 ACTUAL PROJECTED PROPOSED MUNICIPAL OPERATIONS 2000/01 2001/02 2002/03 GENERAL GOVERNMENT $194,102 $185,996 $189,281 City Council Commissions & Committees 10,731 16,190 15,825 City Manager: Administration 767,691 645,241 765,323 Personnel 160,867 181,558 188,972 Economic Development 201,480 257,692 237,019 Recycling 18,973 17,213 17,494 City Attorney 302,098 385,552 409,967 City Clerk: Administration 253,838 224,301 270,627 Records Management 25,016 38,644 73,567 Administrative Services: Administration 455,131 384,645 390,806 Finance 330,455 398,927 397,701 Business License 18,057 29,515 19,055 Community Promotion 52,300 47,000 47,000 GENERAL GOVERNMENT- TOTAL $2,790,739 $2,812,474 $3,022,637 PUBLIC SAFETY Police Services: Law Enforcement $3,678,469 $4,073,866 $4,530,010 Gang Suppression/Prevention 77,543 87,585 49,500 A.S.A.P. Volunteer Program 36,909 35,765 40,231 Community Based Policing 414,983 393,731 433,065 Fire Services 0 0 0 Animal Control 74,510 62,299 101,388 Emergency Preparedness 0 43,707 86,060 PUBLIC SAFETY - TOTAL $4,282,414 $4,696,953 $5,240,254 EXHIBIT C - PAGE 1 GENERAL FUND EXPENDITURE PROJECTIONS FY2002103 ACTUAL PROJECTED PROPOSED MUNICIPAL OPERATIONS 2000/01 2001/02 2002103 CULTURAL & ENVIRONMENTAL Community Services: Administration $734,570 $688,805 $795,151 Facility Operations 38,306 28,363 42,994 Senior Citizens Services 78,984 96,083 113,796 Special Events 80,262 149,758 171,647 Class Programs 36,884 36,942 26,274 Athletic Programs 49,672 64,551 77,953 Youth Services 115,013 203,721 207,027 Early Childhood Development 50,734 55,697 59,085 Community Center Operations 274,794 332,091 265,960 Gymnasium Operations 167,219 199,861 134,500 Planning Services: Administration 476,808 459,675 474,451 Planning 208,812 327,802 318,953 CULTURAL & ENVIRONMENTAL - TOTAL $2,312,058 $2,643,349 $2,687,791 PUBLIC WORKS Engineering & Building: Administration $501,921 $650,384 $630,183 Engineering: General Engineering 168,520 142,113 151,805 Development Engineering 163,828 186,235 178,659 Traffic Engineering 206,053 241,296 214,627 Engineering Inspection Services 40,070 47,559 50,010 NPDESMater Quality 84,663 322,914 400,969 Equestrian Engineering 12,936 8,439 19,617 EXHIBIT C - PAGE 2 GENERAL FUND EXPENDITURE PROJECTIONS FY2002103 ACTUAL PROJECTED PROPOSED MUNICIPAL OPERATIONS 2000/01 2001/02 2002/03 Building & Safety: Building Administration 241,679 139,518 143,944 Building Permit Services 123,032 186,264 162,987 Building Inspection Services 204,794 225,008 227,339 Code Enforcement 87,675 106,561 116,653 Public Lands and Facilities Administration 601,609 552,001 596,125 General Maintenance 333,897 291,852 409,676 Special Event Support 36,874 73,108 73,023 Street Maintenance 288,284 243,916 211,560 Street Cleaning 70,359 76,526 75,000 Street Lighting 124,315 114,144 98,197 Traffic Control 194,279 170,138 168,816 Storm Drain Maintenance 109,847 296,354 231,139 Parkways & Medians 315,520 384,071 361,566 Park Maintenance 430,477 508,783 471,230 Building/Facility Operations 42,983 51,386 47,250 Open Space Maintenance 61,370 58,000 62,000 Equestrian Maintenance 127,661 129,322 128,000 Sports Park Maintenance 237,990 207,932 237,895 PUBLIC WORKS - TOTAL $4,810,636 $5,413,824 $5,468,270 TRANSFERS OUT $193,336 $171,799 $157,341 To Parking Maintenance Fund To Debt Services 21,391 24,000 24,000 To Capital Projects 48,000 217,508 0 To Swanner Ranch Fund 0 12,000 18,000 TRANSFERS OUT - TOTAL $262,727 $425,307 $199,341 GENERAL FUND EXPENDITURES - TOTAL $14.458,574 $15,991,907 $16,618,293 EXHIBIT C - PAGE 3 AGRICULTURAL PRESERVATION FUND FY 2002/03 This fund has been established to account for proceeds from development fees collected under Ordinance No. 316 and track all costs associated with the implementation improvements and protective measures for the agricultural lands. DESCRIPTION ACTUAL 2000/01 PROJECTED 2001/02 PROPOSED 2002/03 BEGINNING FUND BALANCE $(29,673) $(49,418) $(10,071) PROJECTED REVENUE 41,678 39,347 52,360 0 0 0 Agricultural Preservation Fees Interest Income PROJECTED REVENUE - TOTAL $41,678 $39,347 $52,360 PROJECTED RESOURCES - TOTAL $12,005 $(10,071) $42,289 ESTIMATED EXPENDITURES 61,423 0 0 Transfers Out -General Fund ESTIMATED EXPENDITURES - TOTAL $61,423 $0 $0 ENDING FUND BALANCE $(49,418) $(10,071)1 $42,289 EXHIBIT D LANDSCAPE MAINTENANCE DISTRICT FUND FY 2002/03 The City has established Landscape Maintenance Districts in six residential neighborhood developments to oversee and administer the maintenance of high visibility properties and commonly -owned landscaped areas. Because of the mutual benefits derived from the landscape maintenance, the cost for the landscaping services and administration is shared equally within each district by the property - owners. The amount and type of landscaping varies within the individual districts, as does the number of property -owners contributing to the landscaping budget. All assessments are made annually and included in each District's Homeowners' property tax. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $121,086 $148,548 $144,017 PROJECTED REVENUE 97,248 96,071 96,071 Current Assessments PROJECTED RESOURCES - TOTAL $218,334 $244,619 $240,088 ESTIMATED EXPENDITURES 15,161 25,800 25,800 Utilities Contractual Services 26,398 32,398 32,398 Materials, Services and Repairs 8,221 6,000 6,000 City Staff Charges 2,706 10,677 8,131 Administrative Overhead 887 4,527 7,073 Other 0 0 0 Capital Outlay 16,413 21,200 42,200 ESTIMATED EXPENDITURES -TOTAL $69,786 $100,602 $121,602 ENDING FUND BALANCE $148,548 $144,017 $118,486 EXHIBIT E - PAGE 1 N LU Q IL LU H 00 2 x W O O 0 LO C V I N CO r- O 00 O LCA O O O O O N O J C4 V . r V CD CDC) O p p f~O n O Cn M m N O O 000 M O N O O � hO y O b ^ M r M 69. 4 r r r M CA r O M Cl O It O O N S V N N N N O LO O O O N Ict O O O co O N N (O r r r M to yF # Efl V-T O O O O I�- O O O r-- V h CD CO 't It N O N O O O r Cn M O U) CA (A F- y C CL co N ER r r W N O Vy 69 Z 0 O O O O O O O O LU ItU¢ N O MNLOO C � O �V% Q CL Z LL¢ of N (» r N r N m~ ~# ( H b9 ZZmO W �- WO 7 Z H b O O O O 00 O O N z UAC) %J (D M IRT O 7 N h O Q Ill $ Q MN In r r r O r fA 0 W p J C n F r <» ER N (A LL CL d. Ova V # 0 m 0 m � 0 0 O J O 00 M O r O N CO z O M 00 CNF 1: N R. CA V) N O �' (N r Q O CCD � oZS I► ' aN, m w uj! v ~ C LU CO Q)p L W y a v •Z w a in L > (6 x W Q D aZi U :. w Z~N H CO cu m v O W F 0' w C w •� N — U T Q L U V W U 0 w N LU Q IL LU H 00 2 x W KINOSHITA FARM OPERATIONS FUND FY2002/03 This fund accounts for revenues received from the lease of the Kinoshita Farm property. The City/Community Redevelopment Agency lease the farm property to a farm operator for the continued agricultural use of the property. The revenue generated from this lease is used to maintain the City's obligations associated with this property. In Fy 2000/01, the City used funds accumulated from the farm lease to rehabilitate the Joel Congdon House. Future lease revenues will be allocated to refund those costs that exceeded the funds available. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $133,614 $(179,170) $(130,170) PROJECTED REVENUES 25,195 50,000 50,000 Farm Lease Revenue PROJECTED REVENUES - TOTAL $25,195 $50,000 $50,000 AVAILABLE RESOURCES $158,809 $(129,170) $(80,170) ESTIMATED EXPENDITURES 216 1,000 1,000 Maintenance & Repairs CIP-Congdon House Restoration 337,763 0 0 ESTIMATED EXPENDITURES -TOTAL $337,979 $1,000 $1,000 ENDING FUND BALANCE $(179,170) $(130,170) $(81,170) EXHIBIT F CDBG/HOME GRANT FUND FY 2002/03 This fund has been established to account for proceeds from the State of California Community Development Block Grant (CDBG) and HOME grant funds received by the City. These funds are used to affordable housing activities within the City. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $11,136 $ 199,263 $73,843 PROJECTED REVENUE 369,300 802,738 600,000 State Grant Program Income -State 12,375 10,368 0 Program Income -County 25,234 15,000 0 Other Revenue 65,158 0 0 PROJECTED REVENUE - TOTAL $472,067 $828,106 $600,000 PROJECTED RESOURCES - TOTAL $483,203 $628,843 $673,843 ESTIMATED EXPENDITURES 8,031 0 0 CDBG-General Admin. (1998) CDBG-Child Care Serv. (1998) 193,176 0 0 CDBG-MHP Reh Trgt Areas -98 86,250 0 0 CDBG-MHP Reh Out Trgt Ar -98 53,552 0 0 CDBG-General Admin. (1999) 15,347 15,000 0 CDBG-MHP Reh Trgt Areas -99 55,484 230,000 0 CDBG-MHP Reh Out Trgt Ar -99 21,568 0 0 CDBG-Child Care Serv. 1999 2,940 0 0 EXHIBIT G -Page 1 CDBG/HOME GRANT FUND FY 2002/03 This fund has been established to account for proceeds from the State of California Community Development Block Grant (CDBG) and HOME grant funds received by the City. These funds are used to affordable housing activities within the City. HOME -General Admin. (1999) 17,903 10,000 0 HOME -1 st Time Buyer Pgm(99) 228,215 300,000 0 HOME -General Admin (2002) 0 0 14,634 HOME -1st Time Buyer Pgm (2002) 0 0 255,000 HOME -Housing Rehabilitation (2002) 0 0 330,366 ESTIMATED EXPENDITURES - TOTAL $682,466 $555,000 $600,000 ENDING FUND BALANCE $(199,263) $73,843 $73,843 EXHIBIT G -Page 2 DEBT SERVICE FUND BUDGET FY2002103 The Debt Service Fund is the fund established to account for the accumulation of resources for the payment of general long term debt principal and interest. The City's current general obligation bonds were issued for the acquisition and improvement of open space. $21,000,000 in general obligation bonds were approved and issued. These bonds were refunded in June 1998 to take advantage of more competitive interest rates. This refunding resulted in a savings of approximately $2.7 million. This savings combined with increasing property values in the community is resulting in a recommended tax rate of 4.23¢ per one hundred dollars of assessed valuation for the coming fiscal year. This fiscal year 1995/96 the City purchased the Old Fire Station Complex from the County of Orange. The note is being repaid over thirty (30) years. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 PROJECTED RATE 0.0465 0.0423 0.0423 BEGINNING FUND BALANCE $2,484,331 $2,526,951 $2,326,951 PROJECTED REVENUE Property Taxes Series "A" of 1998, Refunding Bond 1,670,676 1,402,808 1,427,115 Interest Income 94,299 121,667 116,348 Bond Proceeds 0 0 0 Transfers In -General Fund 21,391 24,000 24,000 PROJECTED REVENUE - TOTAL $1,786,366 $1,548,475 $1,567,463 AVAILABLE RESOURCES $4,270,697 $4,075,426 $3,894,414 PROJECTED EXPENDITURES General Obligation Bonds Principal 1,005,000 1,045,000 1,085,000 Interest 713,674 674,975 633,963 Administration 3,681 4,500 4,500 Old Fire Station Acquisition Loan 21,391 24,000 24,000 PROJECTED EXPENDITURES -TOTAL $1,743,746 $1,748,475 $1,747,463 ENDING FUND BALANCE $2,526,951 $2,326,951 $2,146,951 EXHIBIT H INSURANCESENEFITS FUND FY 2002/03 The Insurance/Benefits Fund was established to account for all City insurance including liability, health, retirement, workers' compensation and other benefits. This fund is financed on a cost reimbursement basis from each department's personnel budget across all funds. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $1,152,116 $1,337,869 $1,398,037 PROJECTED REVENUES 515,316 549,753 658,194 Medical Charges Dental Charges 65,911 84,045 98,051 Vision Charges 17,976 28,994 32,443 Worker's Compensation Charges 152,119 134,603 150,077 Other Benefits Charges 463,459 503,833 697,346 Retiree Health Ins. Charges 32,370 31,200 53,285 General Liability Charges 333,900 276,702 440,500 Interest 130,401 60,168 69,902 Insurance Refund 14,769 0 0 PROJECTED REVENUES - TOTAL $1,726,221 $1,669,298 $2,199,798 PROJECTED RESOURCES - TOTAL $2,878,337 $3,007,167 $3,597,835 ESTIMATED EXPENSES 88,595 61,050 79,650 Health Insurance Reimb. Medical Insurance Premiums 392,806 488,703 578,544 Dental Insurance Premiums 76,348 84,045 98,051 Vision Insurance Premiums 26,532 28,994 32,443 Life Insurance Premiums 27,716 32,716 35,772 Disability Insurance 64,531 68,376 86,021 EXHIBIT 1 - PAGE 1 INSURANCESENEFITS FUND FY 2002/03 The Insurance/Benefits Fund was established to account for all City insurance including liability, health, retirement, workers' compensation and other benefits. This fund is financed on a cost reimbursement basis from each department's personnel budget across all funds. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 Worker's Compensation Premiums 129,338 134,603 150,077 Retiree Health Insurance Premiums 33,534 31,200 53,285 O.C.Employees Retirement System 346,143 388,362 560,903 ICMA Retirement System 13,915 14,379 14,650 Liability Insurance/Bonds 341,010 276,702 440,483 ESTIMATED EXPENSES - TOTAL $1,540,468 $1,609,130 $2,129,879 ENDING FUND BALANCE $1,337,869 $1,398,037 $1,467,956 EXHIBIT I - PAGE 2 FACILITIES OPERATION FUND BUDGET FY 2002/03 The Facilities Operation Fund was established to account for the fixed assets of the City exclusive of parklands and their related improvements. This fund also accounts for financing of goods and services in general use by all City departments as well as fleet maintenance and the replacement of assets. This fund is financed on a cost - reimbursement basis from each general fund departmental budget. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $524,118 $542,402 $175,344 OPERATING REVENUE 1,027,820 1,153,700 1,078,100 Fixed Asset/Occupancy Charges Vehicle Operation Charges 211,700 194,183 253,000 Sale of City Property 20,922 0 0 Interest 184,277 115,000 75,000 Other 0 0 0 OPERATING REVENUE - TOTAL $1,444,719 $1,462,883 $1,406,100 PROJECTED RESOURCES - TOTAL $1,968,837 $2,005,285 $1,581,444 OPERATING EXPENSES Fleet Maintenance: Personnel Charges 10,605 15,496 28,413 Repair and Maintenance Supplies 15,598 30,000 20,000 Fuel, Oil & Lubricants 45,898 53,000 53,000 Machinery & Equipment Repair 7,819 13,000 10,000 Vehicle Repair 34,869 30,000 30,000 Depreciation 77,388 50,000 100,000 Admin/Overhead Charges 3,720 5,687 11,669 Building Maintenance: Personnel Charges 95,050 59,550 72,332 Network/Computer Services 1 170,668 191,000 236,850 Utilities 1 227,099 216,350 177,000 EXHIBIT J - PAGE 1 FACILITIES OPERATION FUND BUDGET FY 2002/03 The Facilities Operation Fund was established to account for the fixed assets of the City exclusive of parklands and their related improvements. This fund also accounts for financing of goods and services in general use by all City departments as well as fleet maintenance and the replacement of assets. This fund is financed on a cost- reimbursement basis from each general fund departmental budget. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 Rentals & Leases 27,060 33,800 31,304 Duplication/Reproduction Supplies 21,481 15,000 16,000 Postage 33,814 35,000 36,000 Commissary Supplies 4,442 6,500 5,000 Printing 11,510 10,700 11,200 Custodial Supplies 8,736 22,500 10,000 Training 10,538 15,000 15,000 Office Equipment-Maintenance 14,432 8,500 9,180 Exterior Grounds-Maintenance 52,598 74,085 45,085 Public Buildings-Maintenance 283,699 245,500 178,250 Other Facilities-Maintenance 1,260 7,530 7,530 Office Equipment-Repair/Upgrade 24,338 35,000 20,000 Machinery& Equipment-Repair 62 0 0 Public Buildings-Repair 12,548 42,600 67,600 Administrative Charges 32,635 24,943 29,706 Depreciation 131,447 187,000 130,000 OPERATING EXPENSES - TOTAL $1,359,314 $1,427,741 $1,351,119 CAPITAL OUTLAY $67,121 $402,200 $224,650 ENDING FUND BALANCE $542,402 $175,344 $5,675 EXHIBIT J - PAGE 2 SEWER ENTERPRISE FUND FY 2002/03 The Sewer Enterprise Fund is composed of two sections; an Operations Budget and a Capital Budget. The Operations Budget is financed by Sewer Service Charges and reflects the expenses associated with the operations, maintenance, replacement and repairs of the South Orange County Wastewater Authority (SOCWA) Treatment Facility and the City;'s sewer lines and systems. The Capital Section is summarized in the City's seven-year capital improvement program. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $3,406,893 $3,462,485 $3,544,108 OPERATING REVENUE 2,046,577 2,099,170 2,059,460 Sewer Service Charges Interest 153,310 199,235 106,323 Capacity Usage 0 0 0 OPERATING REVENUE -TOTAL $2,199,887 $2,298,405 $2,165,783 PROJECTED RESOURCES -TOTAL $5,606,780 $5,760,890 $5,709,891 OPERATING EXPENSES Personnel Charges: Building/Engineering 19,777 24,367 33,959 Public Works-Sewer/Sanitation 141,662 191,680 180,039 Maintenance Personnel Overhead 57,562 81,059 83,423 Operating Expenses -City: Collection Charges 102,359 104,958 102,973 Architectural/Design Svcs 0 10,000 10,000 NPDES/Water Quality 0 0 82,424 Utilities 818 1,000 1,000 Facility Lease 6,000 6,000 6,000 EXHIBIT K - PAGE 1 SEWER ENTERPRISE FUND FY 2002/03 The Sewer Enterprise Fund is composed of two sections; an Operations Budget and a Capital Budget. The Operations Budget is financed by Sewer Service Charges and reflects the expenses associated with the operations, maintenance, replacement and repairs of the South Orange County Wastewater Authority (SOCWA) Treatment Facility and the City;'s sewer lines and systems. The Capital Section is summarized in the City's seven-year capital improvement program. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 Office Supplies 928 760 1,000 Sewerline-Repair & Maint. 240,643 104,500 110,500 Supplies & Materials 5,022 7,000 9,500 Vehicles Operations Charges 13,300 11,100 15,700 Office Furniture/Equipment 0 0 3,500 Vehicles 17,610 0 0 Franchise Fee Payments 102,359 104,958 102,973 Operating Expenses-SOCWA: SOCWA-General Fund (8,710) 14,000 18,370 SOCWA-Project Committee #2 1,025,560 1,092,600 1,203,800 SOCWA-Project Committee #5 56,100 58,200 55,400 SOCWA- Pretreatment 19,250 24,600 24,200 Other Expenses Depreciation/Amortization 174,055 210,000 210,000 Transfers Out -General Fund 170,000 170,000 170,000 OPERATING EXPENSES - TOTAL $2,144,295 $2,216,782 $2,424,761 ENDING FUND BALANCE $3,462,485 $3,544,108 $3,285,130 EXHIBIT K - PAGE 2 SAN ONOFRE NUCLEAR GENERATING STATION (S.O.N.G.S.) FUND FY 2002/03 This fund has been established to account for and track all costs associated with emergency preparedness training and exercises related to the San Onofre Nuclear Generating Station. All costs are reimbursed from the State of California. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $3,478 $23,968 $23,968 PROJECTED REVENUE 34,422 58,000 64,315 State S.O.N.G.S Reimbursement PROJECTED REVENUE - TOTAL $34,422 $58,000 $64,315 PROJECTED RESOURCES - TOTAL $37,900 $81,968 $88,283 ESTIMATED EXPENDITURES 0 2,634 5,276 City Manager's Office Administrative Services 865 760 806 City Clerk 48 0 0 Planning Services 59 10,559 11,607 Engineering & Building Services 12,843 44,047 46,626 Public Works 117 0 0 ESTIMATED EXPENDITURES- TOTAL $13,932 $58,000 $64,315 ENDING FUND BALANCE $23,968 $23,968 $23,968 EXHIBIT L PARKING MAINTENANCE FUND FY 2002/03 This fund accounts for the maintenance of the City's public parking lots and the lease of commuter parking. Revenues are generated through parking meter fees and parking permits. Costs not covered by parking fees are supported by transfers from the General Fund. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $11,886 $61,282 $61,282 PROJECTED REVENUE Parking Revenue: Parking Fees 33,647 37,000 37,000 Parking Permits -Commuter 7,982 8,000 8,000 Parking Permits -Employees 765 1,000 1,000 Transfers In -General Fund 193,336 171,799 157,341 PROJECTED REVENUE - TOTAL $235,730 $217,799 $203,341 PROJECTED RESOURCES - TOTAL $247,616 $279,081 $264,623 ESTIMATED EXPENDITURES Operating Costs: Personnel Charges 8,365 19,848 21,141 Outside Clerical Services 847 0 0 Traffic Studies/Engineering 14,398 5,000 5,000 Utilities 4,231 9,350 5,450 Facility Lease Payments 60,462 114,000 91,000 Support Services 1,922 3,800 3,800 Supplies 794 2,400 2,400 Printing 825 1,980 1,980 Maintenance Supplies 0 4,400 4,400 EXHIBIT M - PAGE 1 PARKING MAINTENANCE FUND FY 2002/03 This fund accounts for the maintenance of the City's public parking lots and the lease of commuter parking. Revenues are generated through parking meterfees and parking permits. Costs not covered by parking fees are supported by transfers from the General Fund. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 Dues/Subscriptions 0 375 375 Grounds Maintenance 1,440 24,400 24,400 Other Maintenance 18,919 20,300 20,300 Admin/Overhead Charges 1,831 3,946 4,095 Agreement/Franchise 7,994 8,000 8,000 Payments Capital Improvements: Parking Lot Improvements 64,306 0 0 Mach inery/Eq u pment 0 0 11,000 ESTIMATED EXPENDITURES -TOTAL $186,334 $217,799 $203,341 ENDING FUND BALANCE $61,282 $61,282 $61,282 EXHIBIT M - PAGE 2 SWANNER RANCH OPERATIONS FUND FY 2002/03 This fund accounts for all revenues received and disbursements for the operation of the Swanner Ranch House, grounds and orchards on the City's north Open Space property. When disbursements exceed revenues the fund will be balanced with Agricultural Preservation funds. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $9,050 $1,005 $1,305 PROJECTED REVENUES 15,626 2,500 0 Ranch Crop Sales Ranch House Lease Revenue 6,774 10,000 7,000 Transfers In -Ag Preserve Fund 0 12,000 18,000 PROJECTED REVENUES - TOTAL $22,400 $24,500 $25,000 ESTIMATED RESOURCES $31,450 $25,505 $26,305 ESTIMATED EXPENDITURES 14,400 15,000 15,000 Ranch Management Utilities 3,359 1,200 1,690 Other Maintenance 12,186 6,000 6,000 Machinery & Equipment Repair 500 2,000 2,000 ESTIMATED EXPENDITURES- TOTAL $30,445 $24,200 $24,690 ENDING FUND BALANCE $1,005 $1,305 $1,615 EXHIBIT N AIR QUALITY MANAGEMENT DISTRICT (AQMD/AB2766) FUND FY 2002/03 This fund has been established to account for and track all control costs associated with mobile source emission reduction projects. Revenue for these programs is generated through AB 2766 which added a surcharge to motor vehicle registration. DESCRIPTION ACTUAL 2000/01 PROJECTED 2001/02 PROPOSED 2002/03 BEGINNING FUND BALANCE $51,474 $55,363 $92,639 PROJECTED REVENUE 35,853 35,000 35,000 3,256 2,276 2,779 State AQMD/AB2766 Fees Interest Income PROJECTED REVENUE- TOTAL $39,109 $37,276 $37,779 PROJECTED RESOURCES - TOTAL $90,583 $92,639 $130,418 ESTIMATED EXPENDITURES 35,220 0 25,000 0 0 0 Capital Outlay -Vehicles Transfer Out-CIP ESTIMATED EXPENDITURES - TOTAL $35,220 $0 $25,000 ENDING FUND BALANCE 1 $55,363 $92,639 $105,418 EXHIBIT 0 HOUSING IN -LIEU FEE FUND FY 2002/03 This fund has been established to account for proceeds from housing in -lieu development fees collected under Ordinance No. 767 and costs associated with the development of affordable residential housing opportunities for low, very low, and moderate income households within the City. DESCRIPTION ACTUAL 2000/01 PROJECTED 2001/02 PROPOSED 2002103 BEGINNING FUND BALANCE $1,221,590 $1,449,519 $1,298,979 PROJECTED REVENUE 146,421 448,693 308,540 81,508 65,767 38,969 Housing In -Lieu Fees Interest Income PROJECTED REVENUE - TOTAL $227,929 $514,460 $347,509 PROJECTED RESOURCES - TOTAL $1,449,519 $1,963,979 $1,646,488 ESTIMATED EXPENDITURES 0 665,000 0 Affordable Housing Assistance ESTIMATED EXPENDITURES - TOTAL $0 $665,000 $0 ENDING FUND BALANCE $1,449,519 $1,298,979 $1,646,488 EXHIBIT P COPS/LLEBG GRANT FUND FY 2002/03 This fund has been established to account for proceeds from the State of California Bruelte Bill and the Departmentof Justice Community Oriented Policing Support(COPS) funds. These funds are used to fund increased law enforcement activities within the City. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $618 $119,009 $164,550 PROJECTED REVENUE 100,000 100,087 100,000 State Grant (COPS) State Grant (CLEEP) 111,236 40,063 0 Federal Grant (LLEBG) 27,510 0 0 Interest Income 7,752 5,478 4,936 PROJECTED REVENUE - TOTAL $246,498 $145,628 $104,936 PROJECTED RESOURCES -TOTAL $247,116 $264,637 $269,486 ESTIMATED EXPENDITURES 128,107 100,087 100,000 Transfer Out -General Fund ESTIMATED EXPENDITURES - TOTAL $128,107 $100,087 $100,000 ENDING FUND BALANCE $119,009 $164,550 $169,486 EXHIBIT 0 TRASH IMPORTATION FEE FUND FY 2002/03 This fund has been established to account for proceeds from fees to collected from the County of Orange under the City's Memorandum of Understanding for the importation of trash to the Prima Deshecha Landfill. These funds are currently identified to fund mitigation measures and traffic enforcement along Ortega Highway. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $49,447 $68,148 $155,784 PROJECTED REVENUE 148,915 200,000 200,000 Importation Mitigation Fees -County of Orange Interest Income 0 0 0 PROJECTED REVENUE - TOTAL $148,915 $200,000 $200,000 PROJECTED RESOURCES -TOTAL $198,362 $268,148 $355,784 ESTIMATED EXPENDITURES 117,743 100,364 106,376 Transfer Out -General Fund Ortega Highway Mitigation Projects 12,471 12,000 12,000 ESTIMATED EXPENDITURES -TOTAL $1301214 $112,364 $118,376 ENDING FUND BALANCE $68,148 $155,784 $237,408 EXHIBIT R EDI -SPECIAL PROJECTS GRANT FUND FY 2002/03 This fund has been established to account for proceeds from EDI Special Project funds granted by HUD for projects within the City. These funds have been granted to assist the Mission San Juan Capistrano Restoration project (Fy 2002/03). ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002/03 BEGINNING FUND BALANCE $0 $0 $0 PROJECTED REVENUE 0 0 950,000 Federal -EDI Special Projects Grant Interest Income 0 0 0 PROJECTED REVENUE - TOTAL $0 $0 $950,000 PROJECTED RESOURCES - TOTAL $0 $0 $950,000 ESTIMATED EXPENDITURES 0 0 0 Boys & Girls Club Construction Mission SJC Restoration 0 0 950,000 ESTIMATED EXPENDITURES- TOTAL $0 $0 $950,000 ENDING FUND BALANCE $0 $0 $0 EXHIBIT S REDEVELOPMENT ADMINISTRATION FUND FY 2002/03 This fund has been established to account for and track all costs associated with City Staff to administer the Community Redevelopment Agency. The San Juan Capistrano Community Redevelopment Agency reimburses this fund on an annual basis. ACTUAL PROJECTED PROPOSED DESCRIPTION 2000/01 2001/02 2002103 BEGINNING FUND BALANCE $0 $2,161 $0 PROJECTED REVENUE Reimbursement from CRA 108,025 126,926 149,046 PROJECTED REVENUE - TOTAL $108,025 $126,926 $149,046 PROJECTED RESOURCES -TOTAL $108,025 $129,087 $149,046 ESTIMATED EXPENDITURES Administration Charges City Manager's Office 42,884 62,305 66,264 City Clerk's Office 3,189 8,363 8,548 City Attorney's Office 66 0 0 Administrative Services 23,845 33,030 46,758 Planning Services 8,973 11,749 13,111 Public Works-Maintenance 2,080 0 0 81,037 115,447 134,681 Total Administration Charges Housing Charges City Manager's Office 0 1,941 2,161 Administrative Services 9,224 3,657 0 Planning Services 15,603 8,042 12,204 Total Housing Char es 24,827 13,640 14,365 ESTIMATED EXPENDITURES-TOTAL $105,864 $129,087 $149,046 ENDING FUND BALANCE $2,161 $0 $0 EXHIBIT T