Resolution Number 03-10-07-01RESOLUTION NO. 03-10-07-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, ESTABLISHING A FEE SCHEDULE FOR
INSPECTION, DUPLICATION AND PURCHASE OF VARIOUS CITY
DOCUMENTS AND REPEALING RESOLUTION NO. 90-11-20-4
WHEREAS, the City receives numerous requests from the general public for
copies of pubic records and official documents, in various formats; and,
WHEREAS, original public records and official documents are an important
public resource and it is in the public's interest that these documents are safely handled
to preserve and protect the documents; and,
WHEREAS, there is a cost to the City to provide copies and the cost can be
considerable due to the costs of duplicating sizable individual documents, the
cumulative total of providing many small quantities of documents, the process of
producing accurate copies, or providing the staff time to supervise the copying of
documents; and,
WHEREAS, it is reasonable for the City to be reimbursed for the cost of providing
copies of documents when requested for private use.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of San
Juan Capistrano, that the following procedural rules and fees are adopted in
accordance with Government Code section 6353(b) (California Public Records Act).
SECTION 1. Procedural Rule for Duplication of Records
a. Requests for copies are to be made during regular business hours. The
reasonable time period for producing the copies and amount of fee
deposit, if any, will be determined by the Department Director.
b. Requests that ran not be reasonably handled by City staff, may be
handled by a professional bonded to handle duplication of records.
C. The City Clerk maintains a list of bonded professionals who may be
retained to make copies of original records. Bonded professionals not
listed must provide proof of current bonding, to the satisfaction of the City
Clerk, or her designee, prior to receiving City records.
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A bonded professional may make copies either on-site or records may be
released to the bonded professional. Arrangements to make copies on-
site must be made in advance with the responsible staff member to avoid
disrupting current work.
SECTION 2. Fee Schedule
The following is a schedule of fees and/or deposits for duplication of records and/or
documents for private use:
Copies - Black & white copies on bond paper
81/2X 11 " and 8 Y2X 14" — per page copied $0.20
Copies - Fair Political Practices Commission filings
Per page copied $0.10
Off-site records retrieval & return — per records box requested
Rush (next day) response $20.00
2 day response $ 5.00
Mailing copies At Cost
City Council, Agency, or Committee Agendas — current agenda
Agenda for current meeting (pickup at City Hall) No charge
Mailing of agendas - upon receipt of post-paid,
Pre -addressed envelope(s) No charge
City Council, Agency, or Committee Minutes — per year
Post-paid, pre -addressed provided by requestor $60.00
Municipal Code Supplements Invoiced at cost
Mailed upon receipt of payment
Title 8, Building Regulations $15.00
Title 8, Supplement Service Invoiced at cost
Mailed upon receipt of payment
Title 9, Land Use Invoiced at cost
Title 9 Supplement Service Invoiced at cost
Mailed upon receipt of payment
Municipal Code —
Complete text with binder and tabs Invoiced at cost
10-07-2003
General Plan — Text $55.00
Large Zoning or General Plan Maps $5.00
Recreational Trail Maps $2.00
Architectural Design Guidelines
CD-ROM or Text Document $1150
Fiscal Budget $30.00
Duplication of Meeting Audio Tape Recordings
Per Tape — Tape(s) Provided by City $3.00
Tapes Provided by Requestor No Charge
Copies of Miscellaneous Electronic Records
(Not Otherwise Addressed or Bundled for Purchase)
Per CD-ROM provided $5.00
Per floppy disk provided $5.00
Per Zip Disk provided $13.50
Other electronic media At Cost
SECTION 5. Waiver of Fees
The above fees may be waived at the discretion of the Department Director when
it is determined that the general public and/or City will benefit by providing the service at
no cost. Examples of appropriate fee waivers include:
a. Requests from City Officials, Commissioners, Committee Members, etc.
needing copies to conduct City business.
b. Requests from other pubic agencies.
C. Requests from non-profit or charitable groups that provide service to
community members.
d. Requests from members of the press, representing media circulated to
City residents, for the purpose of disseminating information to public.
e. Requests from individuals or other private concerns directly...impacted by
related pending actions of the legislative body.
Questionable fee waivers will be determined by the City Manager.
3 1"7-2003
SECTION 6. Appeal of Fees Charged
Appeals to the City Council may be filed with the City Clerk by those protesting --
fees charged or requesting waivers.
SECTION 7. Repealed Resolution
Resolution No. 90-11-20-4 is hereby repealed.
PASSED, APPROVED, AND ADOP Ath Oc eyr2003.
I
7 JOHN S. MA 0
ATTEST:
R. MONAHAN, CITY
STATE OF CALIFORNIA
COUNTY OF ORANGE )ss.
CITY OF SAN JUAN CAPISTRANO
1, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do
hereby certify that the foregoing Resolution No. 03-10-07-01 was duly adopted by the City
Council of the City of San Juan Capistrano at a regular meeting thereof , held the 7 th day of
October 2003, by the following vote:
AYES: COUNCIL MEMBERS: Hart, Bathgate, Swerdlin, Soto and Mayor Gelff
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
:�M I LtW,�'L, �A,_
MARGAYZET R. MONAHAN, City Clerk
4 10-07-2003