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B25-0579 - 30753 AVENIDA LA PATAFINAL08/15/2025 From:Parkinson, Elizabeth To:diana@activatedevents.com; Building Division Cc:Marquis, Michael; Aguilar, Jaime; engcounter Subject:Riding Park 1-Day Music Festival at 30753 Avenida La Pata SJC Date:Thursday, July 31, 2025 2:45:52 PM Attachments:image001.png image003.png image004.png image005.png image006.png [The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.] External Sender - From: ("Parkinson, Elizabeth" <betsyp@smwd.com>) This message came from outside your organization. Good afternoon, Seeing that all the structures (tents, stage, etc.) set up for the one-day festival are to be temporarily set up for only the day of the festival, no Encroachment Permit from SMWD is necessary. If the scope of work or the duration and/or permanence of the structures changes, please reach out again by emailing engcounter@smwd.com Please contact us with any questions or concerns. Thank you! Betsy Parkinson​ Administrative Assistant O: 949-459-6505 M: 949-433-6933 smwd.com ***** Please note that email correspondence with the City of San Juan Capistrano, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. Page 1 of 2 Rev. June 2019 AQPC # South Coast Air Quality Management District 21865 Copley Drive, Diamond Bar, CA 91765-4182 Air Quality Permit Checklist South Coast Air Quality Management District developed this Air Quality Permit Checklist (checklist) as a screening evaluation tool in the process required by California Government Code Section 65850.2. Please submit this checklist to the Small Business Assistance Office by email, mail, or in person for review. If you have any questions or need assistance completing this checklist, contact the Small Business Assistance Office. Provide a response to all sections of this checklist as South Coast AQMD may decline to approve this checklist due to lack of information from the applicant. NOTE: This checklist is not intended for the approval of demolition or renovation activities. If there are any demolition or renovation activities that may disturb building materials, please contact the Asbestos Hotline at 909-396-2336. Section A – Operator and Business Information 1. Business Name: 2.Address: ___________________________________________ ___________________________ _92675__________ Street City Zip 3. Contact Name:Phone: Title: Email: Section B – Business and Equipment Description Please provide a detailed description of the ongoing business operations performed and equipment used at this location, including both new and existing equipment. Provide the existing South Coast AQMD facility ID and/or permit numbers, if any. Small Business Assistance Office 1-800-388-2121 smallbizassistance@aqmd.gov www.aqmd.gov OC Smoke Show dba Activated Events, LLC 30753 Avenida La Pata, Mission Viejo, CA Lelani Kroeker 951-808-7969 Director of Events lelani@activatedevents.com We are hosting a one day country music festival (8/16/2025) at Rancho Mission Viejo Riding Park in San Juan Capistrano. This one day event opens at 1:00 pm and runs until 10:00 pm and will feature live music, cornhole, crafted cocktails, art installations for photo opportunities. We will have a food court area featuring 12-15 food booths and trucks. We are bringing in solar powered production trailers and we are tapping into house power. We will be bringing in 5 small generators (4 - 150kw and 1 - 170KVA) through Power Trip Equiptment Rentals. #2025-0845 Page 2 of 2 Rev. June 2019 AQPC # *An Authorized Representative is an employee of the business described in Section A, who is authorized to sign on behalf of the owner. Section C – Equipment List Select from the list below equipment currently in operation or to be installed. (Select all that apply and provide the specifications) Section D - Business Self Certification 7. Owner or Authorized Representative *:Title: Signature: Date: Phone: I hereby certify by my signature above that, I am a duly authorized representative of the above-named business, and that all information contained herein is true and correct. South Coast AQMD USE ONLY Equipment: Approved By: Applicant has permit(s) or registration(s): Applicant has filed for permit(s) or registration(s): Applicant is exempt from permit requirements: Based on the information provided, no equipment/process requiring a permit or registration. Soldering Oven Spray Booth Storage Tanks Storage Silos Fuel-burning equipment OTHER equipment which may have the potential to emit or control air contaminants: ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Abrasive Blasting Cabinet/Room Air Conditioning Systems (> 50 lbs of refrigerant) Application of Paints/Adhesives/Resins Baghouse/Dust Collector Bakery Oven (gas-fired, excluding eating establishments) Boiler/Water Heater (max. heat input = or > 1 million BTU/hr) Charbroiler Coffee Roaster (excluding eating establishments) Deep Fryer (excluding eating establishments) Dry Cleaning Electrostatic Precipitator Etching/Plating/Casting/Melting/Forging/Grinding/Cutting Fermentation Gasoline Storage & Dispensing Internal Combustion Engine (rated > 50 bhp; e.g. back-up generator, fire pump) Mixing/Bleding of Liquids and/or Powders Molding/Extruding/Curing of Plastics Pharmaceutical/Nutraceutical Plasma/Laser Cutter Printing/Coating/Drying Refrigeration Systems (containing >50 lbs of refrigerant) Contact the CA Air Resources Board to register the systems. 916-324-2517 or rmp@arb.ca.gov Lelani Kroeker Director of Events 7/29/25 951-808-7969 #2025-0845 None x Rhea Lam Orange County Fire Authority Special Event Conditions 08/07/2025 1 Fire Authority Road • Irvine, CA 92602 • 714-573-6000 Business Name:The Smoke Show On Demand No: SA#: 14808 Business Address:30753 AVENIDA LA PATA RD San Juan Capistrano, CA 92675 The Orange County Fire Authority (OCFA) is committed to community safety. Our safety conditions are in accordance with the 2022 California Fire Code and Building Code, along with other applicable codes and standards. The person submitting this event is responsible for meeting and maintaining the fire life safety conditions for the duration of the event. Failure to comply with these conditions will result in legal action. The following conditions must be maintained at all times during the event. Conditions Noted General Requirements - All decorative material shall be inherently fire resistive or treated with fire retardant. Certification documentation is required. - All staff working the event, including security and crowd control, shall be familiar with the public safety plan. - Any compressed gas cylinders, such as helium tanks used for filling balloons, shall be secured from falling. - Clearance around fire protection equipment shall be maintained. Do not restrict access to, block, and/or cover fire hydrants, fire department connections, or any control valves. - Fire department access roads shall remain unobstructed at all times. A minimum clearance of 20 feet wide and 13 feet-6 inches high shall be maintained. - Temporary structures shall not be used for a period of more than 180 days out of a 12-month period or longer than the period indicated on this permit, whichever is less, unless approved by the City/County and OCFA. - The event is subject to inspection at any time. Deviation from these conditions may result in the revocation of this permit. - Utility services to booths and stands shall be so located that they do not create a hazard. It is preferred that they be run to the rear of booths and stands when practical. - Where tents, canopies, booths, rides or attractions, displays of combustible goods, or similar hazards are present, fire extinguishers with a minimum rating of 2-A:10-B:C shall be provided. •Extinguishers shall placed so that the maximum travel distance to an extinguisher does not exceed 75 feet. •Tents, canopies, etc. exceeding 3000 sq.ft. will need additional extinguishers. •Extinguishers shall either be new or serviced within the past year. •All extinguishers shall be visible and accessible at all times, preferably mounted near a point of egress. Tents, Canopies, & Membrane Structures - A clear space of at least 12 feet shall be provided on all sides of each group of tents, canopies, and/or membrane structures to serve as a fire break and to facilitate emergency operations, unless otherwise approved by the fire inspector. Page 1 of 5 Please contact me at 949-473-9353 or email me at AndrewMiller@ocfa.org if you have any questions or need further assistance. Additional fire safety guidelines may also be viewed on www.ocfa.org. - A method of controlling parked cars shall be provided to maintain clearance from tents, canopies, and membrane structures. Vehicles necessary to the operation of the tent/canopy/membrane structure shall be located at least 20 feet away. Other vehicles shall be located at least 100 feet away unless parked on a public street, in which case a 20 foot separation is required. - All tents, canopies, and membrane structures must be certified flame retardant and have a State Fire Marshal seal attached. - Canopies over 700 sq.ft. (individual or aggregate area) shall be located at least 20 feet from property lines, buildings, parked vehicles, and generators. - Canopies under 700 sq.ft. (individual or aggregate area) shall be located at least 12 feet from buildings and at least 20 feet from property lines, parked vehicles, and generators. - Tents and membrane structure shall be located at least 20 feet from property lines, buildings, parked vehicles, and generators. - Tents, canopies, and membrane structures shall be adequately braced and anchored to withstand the elements of weather and collapse. They shall be put together with proper securing pins; the use of common nails is prohibited. Cooking - A fire extinguisher serviced within the last year with a minimum rating of 2-A:10-B:C shall be provided near the cooking area. - All cooking equipment shall be in good working order. - All fires and cooking equipment shall be constantly attended and extinguished when no longer needed. - Cooking equipment must be separated from the general public by fencing, enclosure, or other approved means. - Cooking in tents, canopies and in booths of combustible construction shall conform with the following: •Cooking on a device that has exposed flame, such as a stove-top burner or camp stove, is prohibited. •Equipment used exclusively for warming of prepared food, such as crock pots and chafing dishes/fuel, is permitted. •Cooking demonstrations that do not pose an ignition hazard are permitted. Preparation of flaming food is prohibited. •Cooking equipment shall be on sturdy and ignition resistant tables and separated from tent and booth walls and other combustible materials by a minimum of 18 inches. •Cooking equipment must be separated from the general public by barriers or other approved means that prevents accidental contact with hot surfaces. - Cooking shall be separated from structures and uses as follows: •Cooking with open flame is prohibited within 10 feet of tents and canopies and booths with combustible walls. •Cooking that produces sparks, grease-laden vapors, or flying embers is prohibited within 20 feet of a tent or canopy, booths of combustible construction, or other temporary structures. •Cooking is prohibited within 10 feet of exits serving the public. •Cooking is prohibited within 10 feet of amusement rides or similar devices. •Cooking equipment must be separated from the general public by fencing, enclosure, or other approved means that prevents accidental contact with hot surfaces. - For cooking equipment where butter, oil, lard, or other animal or vegetable fats are used: •A type K fire extinguisher is required within 30 feet of the appliance or device. •A noncombustible lid of sufficient size to cover the cooking well completely shall be immediately available. •The equipment shall be placed on a noncombustible surface. - Only electrical starters or charcoal lighter fuels are permitted to start fires. Fuel may not be stored in booths. LP Gas - All flammable liquid/gas fueled appliances shall be equipped with an accessible on/off valve. Turn off cylinders when not in use. - All fuel gas piping, tanks, and containers shall be protected from damage, tampering and vehicular traffic. - All LP tanks and containers shall be a minimum of 10 feet from any ignition source, including open-flame cooking equipment. Page 2 of 5 Please contact me at 949-473-9353 or email me at AndrewMiller@ocfa.org if you have any questions or need further assistance. Additional fire safety guidelines may also be viewed on www.ocfa.org. - All LP tanks and containers shall be secured in an upright position. - Flammable liquid/gas fueled appliances shall have the fuel capacity to operate for the entire day. Refueling in the booth or space is prohibited. - Fuel supply lines shall be in good condition without splices, deterioration or damage. All fuel lines shall be approved for the intended use and a pressure regulator shall be attached to pressurized lines. The testing of all connections of pressurized supply lines must be conducted using a soapy water solution. - LPG shall not be stored closer than 10 feet from any tent, canopy, or membrane structure. - Spare compressed gas cylinders shall be limited to one 20lb cylinder for each cooking appliance. Spare tanks shall not be stored in the booth. Electrical Equipment - Electrical equipment and installations shall comply with the electrical code. A permit from the City for electrical work and/or generators may be required. - Extension and appliance cords shall be in good condition without splices, deterioration or damage. - Extension cords shall be located so they do not present a tripping hazard and are placed out of foot traffic areas. Secure cords as necessary with tape or ties. - Extension cords shall be plugged directly into an approved receptacle, power tap, or multiplug adapter and shall, except for approved multiplug extension cords, serve only one portable appliance. - Extension cords shall be UL-listed for their use - Extension cords shall not be plugged into other extension cords. - The ampacity of the extension cords shall not be less than the rated capacity of the portable appliance supplied by the cord. Generators - All cords from generators must not create a tripping hazarded or cross fire lanes unprotected. - Contact the Building Department to obtain permits (if applicable) and grounding requirements. - Generators shall be isolated from contact with the public by physical guards, fencing, or an enclosure installed at least three feet from the generator. - Generators shall be located at least 10 feet from combustible materials and 20 feet from tents, canopies, and membrane structures. - Generators shall have the fuel capacity to operate uninterrupted for the event operating hours. If refueling is required, the generator must shut down and cooled. - One 40-B:C fire extinguisher must be located within 50 feet of the generator and it must be readily accessible. Crowd Management Page 3 of 5 Please contact me at 949-473-9353 or email me at AndrewMiller@ocfa.org if you have any questions or need further assistance. Additional fire safety guidelines may also be viewed on www.ocfa.org. - The minimum number of crowd managers shall be established at a ratio of one crowd manager to every 250 persons. The focus areas related to crowd management include the following: •Crowd Managers: Individual persons or job/staff positions designated as crowd managers shall be identified in the written emergency procedures part of the public safety plan and/or approved fire safety and evacuation plan. It is recommended that alternate crowd managers also be designated and be trained as required. •Crowd Manager Training: Designated crowd managers shall be familiar with the approved public safety plan and/or approved fire safety and evacuation plan and be properly trained in the emergency procedures described in the plan. •Crowd Manager Duties: Designated crowd managers shall appropriately implement the emergency procedures described in the approved public safety plan and/or approved fire safety and evacuation plan. In addition, crowd managers shall also act as fire watch personnel and keep diligent watch for fires, obstructions to means of egress, and other hazards during the time such place is open to the public or such activity is being conducted, and take prompt measures for remediation of hazards, extinguishment of fires that occur, and assist in the evacuation of the public from the event areas (i.e., structures, premises.). •Crowd Management Plan: The crowd management plan is part of the public safety plan and should clearly identify all crowd manager stations, positions and their duties, including those persons responsible for calling 911 and meeting emergency responders. - Trained crowd managers shall be provided for events where more than 1,000 persons congregate. Fire Watch - All attendants, employees, and staff of fairs, festivals, and outdoor public assemblages should maintain a constant fire watch, which involves keeping a diligent for smoke and fire, obstructions to means of egress and emergency vehicle routes, and other hazards during the event. Attendants, employees, and supervisors should take prompt measures to remediate hazards, calling 911 when required and assisting with the evacuation of impacted areas in accordance with the written emergency plan. Control of Ignition Sources - All heating equipment shall be in good working order with proper LPG connections and hoses. - Combustible refuse shall be removed at regular intervals to prevent an unsafe accumulation within the site. - Combustible vegetation that could create a fire hazard shall be removed from the area and at least 50 feet from all tents, canopies, and membrane structures. - Dumpsters in excess of 1.5 cubic yards with tight fitting noncombustible lids shall be kept a minimum of five feet from booths or stands. All other dumpsters shall be kept a minimum of 30 feet from booths or stands. - Flammable or combustible liquids shall not be stored inside any tent or within 50 feet of structures. - Open flames, candles and devices capable of igniting combustible material are prohibited in or near tents, canopies, or membrane structures. - Portable heaters using gaseous, liquid, or solid fuel are prohibited indoors or within 10 feet from a structure and exits. Any ducting used to connect these heaters to the structure shall be an appropriate length to maintain the required separation. - Sky lanterns are prohibited and shall not be ignited or released into the air. - Smoking is prohibited in any tent/canopy/membrane structure and in or near any area where hay or other highly flammable materials are kept. These and other areas designated by the fire inspector shall have approved "NO SMOKING" signs conspicuously posted. - The use of open flame devices such as candles is prohibited in tents and canopies. Exiting Requirements - All exit panels in tents shall be free sliding on a metal cable or metal support and be of a contrasting color of the tent. The Velcro portion of the exit panel shall be removed or rolled back and secured as not to allow contact with the adjacent wall. Page 4 of 5 Please contact me at 949-473-9353 or email me at AndrewMiller@ocfa.org if you have any questions or need further assistance. Additional fire safety guidelines may also be viewed on www.ocfa.org. - Buildings or fenced areas shall have two exits when the occupant load is 50 or more. Each exit shall be a minimum of 32 inches wide. - Exits and exit access aisles shall not be obstructed at any time. Exit paths shall have even surfaces without trip hazards. - In public areas, unobstructed aisles having a minimum width of at least 44 inches shall be provided when there is seating on both sides of the aisle or where the aisle serves 50 or more people. - Tents with an occupant load of 10 or more shall have at least 2 exits, and three exits are required when the occupant load is 200 or more. Each exit shall be a minimum of 72 inches wide. - Where there are more than 200 seats arranged in rows, the seats shall be fastened together in groups of not less than three with zip- ties or by another approved method. - Where there is not sufficient natural illumination during the day or when the tent is used after daylight hours, emergency lighting shall be provided inside tents and canopies that can be used by 50 or more people. Emergency lighting shall be powered by battery back- up or a dedicated emergency circuit that will operate automatically upon failure of normal power. Emergency lighting shall not be modified with "after-market" switches. Signage - Any space used for assembly having an occupant load of 50 or more shall have an occupant load sign posted. Letters shall be a minimum of one inch in height and in a color that contrasts with the background. CFC 1004.9 Comments: Occupant Loads for Large Tents: Whisky Tasting Tent - 213 Occupants Line Dancing Tent - 250 Occupants Artist Lounge - 80 Occupants Shade Tents - 240 Occupants - Exit signs shall be installed when a tent, membrane structure, or room/building can be used by 50 or more people. Where there is not sufficient natural illumination during the day or when the tent is used after daylight hours, signs shall be illuminated by one of the following methods so as to be clearly visible at all times the space is occupied: Occupant load 300 or less: •Internally-illuminated, listed and labeled in accordance with UL 924, with a dedicated electrical circuit. •externally-illuminated by lighting fixtures on two separate circuits, one of which shall be separate from all other circuits. •Photoluminescent (glow-in-the-dark type sign), listed and labeled in accordance with UL 924. •Self-luminous (""nuclear"" type sign), listed and labeled in accordance with UL 924. Occupant load over 300: •Internally-illuminated, listed and labeled in accordance with UL 924, with a dedicated electrical circuit. •Externally-illuminated by lighting fixtures supplied by two sources of power, one of which shall be an approved emergency system powered by batteries or generator capable of operating for 90 minutes (required for occupant loads over 300). Exit signs shall not be modified with ""after market"" switches. - Smoking is not permitted in or adjacent to tents, canopies, or generators. "NO SMOKING" signs shall be posted. Page 5 of 5 Please contact me at 949-473-9353 or email me at AndrewMiller@ocfa.org if you have any questions or need further assistance. Additional fire safety guidelines may also be viewed on www.ocfa.org.