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Resolution Number 24-06-18-07 RESOLUTION NO. 24-06-18-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO AMENDING RESOLUTION NO. 23-06-20-11, THE CITY’S CLASSIFICATION AND COMPENSATION PLANS, IMPLEMENTING SALARY TABLES FOR FISCAL YEARS 2024-25, 2025-26, AND 2026-27 FOR EXECUTIVE CLASSIFICATIONS; AND ADOPTNG NEW JOB CLASSIFICATIONS FOR ENGINEERING AND ENVIRONMENTAL SERVICES DIRECTOR, AND PUBLIC WORKS AND COMMUNITY SERVICES DIRECTOR WHEREAS, the City Council of the City of San Juan Capistrano is authorized and directed under the City’s Personnel Rules and Regulations to adopt and amend a Personnel Classification and Compensation Plan in order to administer the City’s Personnel Management System; and, WHEREAS, the City desires to amend the Personnel Classification and Compensation Plan related to fiscal years 2024-25, 2025-26, and 2026-27 salary tables for the Executive classifications; and, WHEREAS, the City desires to adopt the new Executive classifications of Engineering and Environmental Services Director and Public Works and Community Services Director; and, WHEREAS, the City’s Personnel Rules and Regulations provide that adoption or amendment of the City’s Personnel Classification and Compensation Plans shall be made by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby amend Resolution 23-06-20-11, the City’s Personnel Classification and Compensation Plan, to reflect the salary tables for Executive classifications (Exhibit A); and to adopt the new Executive job classifications of Engineering and Environmental Services Director (Exhibit B) at Grade 78 of the Executive salary schedule, and Public Works and Community Services Director (Exhibit C) at Grade 78 of the Executive salary schedule. APPROVED AND ADOPTED this 18TH day of June 2024. ________________ SERGIO FARIAS, MAYOR ATTEST: _____________________________ CHRISTY JAKL, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, Christy Jakl, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 24-06-18-07 was duly adopted by the City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 18th day of June 2024, by the following vote: AYES: COUNCIL MEMBERS: Hart, Taylor, Campbell and Mayor Farias NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Mayor Pro Tem Bourne ____________________________ CHRISTY JAKL, CITY CLERK Class Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Community Services Manager 67 11,019 11,569 12,148 12,756 13,395 Human Resources Manager 67 11,019 11,569 12,148 12,756 13,395 Assistant to the CM/Community Svcs Director 74 13,227 13,889 14,583 15,313 16,078 Development Services Director 78 14,603 15,332 16,101 16,904 17,750 Engineering and Environmental Svcs Director 78 14,603 15,332 16,101 16,904 17,750 Public Works and Community Svcs Director 78 14,603 15,332 16,101 16,904 17,750 Public Works Director 78 14,603 15,332 16,101 16,904 17,750 Assistant City Manager 81 15,725 16,512 17,338 18,206 19,114 Chief Financial Officer 81 15,725 16,512 17,338 18,206 19,114 City Clerk 12,725 City Manager 25,798 Class Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Community Services Manager 67 11,350 11,916 12,512 13,139 13,797 Human Resources Manager 67 11,350 11,916 12,512 13,139 13,797 Assistant to the CM/Community Svcs Director 74 13,624 14,306 15,020 15,772 16,560 Development Services Director 78 15,041 15,792 16,584 17,411 18,283 Engineering and Environmental Svcs Director 78 15,041 15,792 16,584 17,411 18,283 Public Works and Community Svcs Director 78 15,041 15,792 16,584 17,411 18,283 Public Works Director 78 15,041 15,792 16,584 17,411 18,283 Assistant City Manager 81 16,197 17,007 17,858 18,752 19,687 Chief Financial Officer 81 16,197 17,007 17,858 18,752 19,687 City Clerk 13,107 City Manager 26,572 Class Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Community Services Manager 67 11,690 12,274 12,888 13,533 14,211 Human Resources Manager 67 11,690 12,274 12,888 13,533 14,211 Assistant to the CM/Community Svcs Director 74 14,033 14,735 15,471 16,246 17,057 Development Services Director 78 15,492 16,266 17,082 17,933 18,831 Engineering and Environmental Svcs Director 78 15,492 16,266 17,082 17,933 18,831 Public Works and Community Svcs Director 78 15,492 16,266 17,082 17,933 18,831 Public Works Director 78 15,492 16,266 17,082 17,933 18,831 Assistant City Manager 81 16,683 17,518 18,394 19,315 20,278 Chief Financial Officer 81 16,683 17,518 18,394 19,315 20,278 City Clerk 13,500 City Manager 27,369 Per Contract CITY OF SAN JUAN CAPISTRANO EXHIBIT ACOMPENSATION PLAN Executive Employee Salary Schedule Monthly Salary Schedule Per Contract EFFECTIVE DATE: 07/01/2024 EFFECTIVE DATE: 07/01/2025 Per Contract EFFECTIVE DATE: 07/01/2026 EXHIBIT B CITY OF SAN JUAN CAPISTRANO ENGINEERING AND ENVIRONMENTAL SERVICES DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Engineering and Environmental Services Department, including, but not limited to, the following: traffic engineering; public right-of-way encroachment and transportation permitting; design and construction of capital improvement and other City projects; review, approval, and inspection for private development projects’ public improvements, site grading, subdivision maps, lot-line- adjustments, and water quality measures; solid waste and recycling programs; coordinating assigned activities with other City departments and outside agencies; serve as City Engineer and flood-zone administrator; department budget preparation and administration; and provide highly responsible and complex administrative support to the City Manager and Assistant City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager or Assistant City Manager. Exercises direct and indirect supervision over management, supervisory, professional, technical, field, and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties include, but are not limited to, the following: Essential Functions: 1.Assumes full management responsibility for all Engineering and Environmental Services Department services and activities, including civil and traffic engineering, capital improvement projects, development engineering, water quality and environmental services and compliance, and recommends and administers policies and procedures. 2.Manages the development and implementation of department goals, objectives, policies, and priorities for each assigned service area. 3.Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. 4.Plans, directs, and coordinates, through subordinate level staff, the engineering & environmental services work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with management staff to identifies and resolves problems. Approved: (date) CITY OF SAN JUAN CAPISTRANO Engineering and Environmental Services Director (Continued) 5.Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. 6.Works and confers with developers, property owners, architects, engineers, and contractors and the general public on development issues, and ensures proper flow of projects 7.Directs the review and approval of plans, reports, and calculations; applies and monitors Federal, State, and City mandates as applicable. 8.Directs and oversees the planning, budgeting, and implementation of traffic engineering projects, including installation and maintenance of traffic controls and signals, transportation analysis and planning, traffic calming, and related traffic engineering efforts along with coordination with regional, state, and federal transportation agencies. 9.Selects, trains, motivates, and evaluates department personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures; addresses personnel issues; sets department goals and objectives. 10.Prepares and presents City Council and Commission reports and provides recommendations as it relates to engineering and environmental services. 11.Explains department programs, policies, and activities; negotiates and resolves sensitive, complex, and controversial issues. 12.Represents the City at inter-agency and community-based organizations Attends and participates in professional meetings relative to area of assignment; serves on boards and committees as assigned; stays abreast of new trends and innovations in the field of engineering. 13.Develops and coordinates the City’s annual Capital Improvement Program; addresses community needs; prepares budget and forecasts revenue; researches grants and prepare proposal; manages and administers consultant contracts. 14.Coordinates environmental review and CEQA and NEPA approval processes; prepares engineering reports and obtains required resource agency permits. 15.Creates, negotiations, and administers contracts and agreements; analyzes and resolves complex problems. 16.Reviews and approves all grading plans and permits; all plans and specifications for capital improvement projects; all tract and parcel maps, lot line adjustments, and legal descriptions; and other engineering and design documents. 17.Analyzes civil engineering plan design, specifications, consultant, and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations. 18.Directs and oversees Requests for Proposals and bid documentation, participates in pre-bid meetings, reviews bids received, and recommends the award of contracts to the City Council. 19.Oversee the development and administration of consultant and/or construction contracts. 20.Performs related duties and responsibilities as required. Approved: (date) CITY OF SAN JUAN CAPISTRANO Engineering and Environmental Services Director (Continued) QUALIFICATIONS Knowledge of: •Operations, services, and activities of a comprehensive engineering and environmental services program. •Principles and practices of civil and traffic engineering and land surveying. •Principles and practices of effective selection, supervision, training, evaluation, and motivation of subordinate staff. •Current trends and developments in the field of civil and traffic engineering, environmental services, and sustainability. •Processes for conducting engineering analyses and plan reviews. •Principles and practices of project management. •Bid processes, procedures, and documentation. •Principles and practices of municipal budget development, preparation, and administration. •Contract administration principles. •Specialized functions relative to area of assignment. •Pertinent Federal, State, and local codes, laws, and regulations, including NPDES, CEQA, and NEPA and FEMA programs. Skill in: •Leading and directing the operations, services, and activities of an engineering and environmental services department or division •Reviewing project plans and specifications and conducting engineering analyses. •Serving as Project Manager and overseeing complex capital improvement/maintenance/traffic projects. •Overseeing the coordinating of bid processes including related documentation. •Analyzing problems, identifying solutions, projecting consequence of proposed actions, and implementing recommendations in support of goals. •Interpreting and applying Federal, State, and local policies, laws, and regulations •Developing and administering project budgets, schedules, and contracts. •Conducting inspections and ensuring compliance with specifications and regulatory requirements. •Responding to inquiries and providing assistance to developers, contractors, and the general public. •Preparing and presenting comprehensive engineering reports. •Communicating clearly and concisely, both orally and in writing. •Overseeing and performing a variety of professional engineering functions in support of City projects. •Establishing and maintaining cooperative working relationships with those contacted in the course of work. Experience, Education, and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of municipal civil engineering experience as a licensed civil engineer, with two years of managerial and supervisory experience. Experience in water quality and other environmental compliance matters. Education/Training: Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in civil engineering or a related field. A Master’s Degree is desirable Approved: (date) CITY OF SAN JUAN CAPISTRANO Engineering and Environmental Services Director (Continued) Licenses or Certifications: •Licensed professional engineer in the State of California. •The incumbent is not required to be licensed to practice land surveying as defined by the Professional Land Surveyors’ Act. •Possession of a current, valid California Class C driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; extensive contact with developers, contractors, and the general public; requirement to attend evening City Council meetings. Physical Conditions: Essential functions may require maintaining a physical condition necessary for sitting, standing, and walking for prolonged periods of time; requires visual acuity for reading drawings and plans and prolonged work at a computer display terminal. Approved: (date) EXHIBIT C CITY OF SAN JUAN CAPISTRANO PUBLIC WORKS AND COMMUNITY SERVICES DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Public Works and Community Services Department, including, but not limited to: parking and transit operations; design and construction of capital improvement and other City projects; all community services, programs, special events, and operations; maintenance of City streets, storm water, sewer systems, buildings, parks, public open spaces, vehicles and equipment; coordinate assigned activities with other City departments and outside agencies; department budget preparation and administration; and provide highly responsible and complex administrative support to the City Manager and Assistant City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from either the City Manager or Assistant City Manager. Exercises direct supervision over management, supervisory, professional, technical, field, and clerical staff. ESSENTIAL FUNCTION STATEMENTS - Essential functions may include, but are not limited to, the following: Essential Functions: 1 Assumes full management responsibility for all Public Works and Community Services Department services and activities including capital improvement projects, designs and construction inspection of public works projects, and preparation of plans, estimates and contract documents; parking and transportation management and operations; community services programs, special events, and activities; and recommends and administers policies and procedures. 2 Manages the development and implementation of public works and community services goals, objectives, policies, and priorities for each assigned service area. 3 Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. 4 Plans, directs, and coordinates, through subordinate level managers, the public works and community services work plans; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with management staff to identify and resolves problems. 5 Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. 6 Works and confers with developers, property owners, architects, engineers, and contractors to ensure proper flow of projects; directs the review and approval of plans, reports, and calculations; applies and monitors Federal, State, and City mandates as applicable. Approved: (date) CITY OF SAN JUAN CAPISTRANO Public Works and Community Services Director (Continued) 7.Participates in long range planning efforts and development negotiations; makes recommendations. 8.Supports and collaborates with Engineering and Environmental Services Director as needed to ensure successful completion of City’s annual Capital Improvement Program. 9.Prepares budget and forecasts revenue; researches grants and prepares proposals; manages and administers consultant contracts. 10.Selects, trains, motivates, and evaluates Public Works and Community Services Department personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures; and addresses personnel issues. 11.Oversees and participates in the development and administration of the Public Works and Community Services Department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. 12.Explains Public Works and Community Services Department programs, policies, and activities; negotiates and resolves sensitive and controversial issues. 13.Coordinates Public Works and Community Services Department activities with those of other departments, outside agencies, and organizations. 14.Represents the City at inter-agency and community-based organizations. 15.Provides staff assistance to the City Manager and Assistant City Manager; participates on a variety of boards, commissions, and committees; prepares and presents staff reports andother necessary correspondence. 16.Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of public works and community services. 17.Responds to and resolves difficult and sensitive citizen inquiries and complaints. 18.Performs related duties and responsibilities as required. QUALIFICATIONS Knowledge of: •Operations, services and activities of comprehensive public works and community services programs. •Professionally accepted standards and techniques related to public works and community services. •Principles and practices of project management. •Principles and practices of public administration and municipal public works and community services. •Construction and grading principles. •Principles and practices of program development and administration. •Principles and practices of municipal budget preparation and administration. •Principles of supervision, training, and performance evaluation. •Principles of public transit operations •Pertinent Federal, State, and local laws, codes, and regulations. Approved: (date) CITY OF SAN JUAN CAPISTRANO Public Works and Community Services Director (Continued) Skill in: •Leading and directing the operations, services and activities of the Public Works and Community Services Department. •Planning, organizing, directing, and coordinating the work of lower level staff. •Selecting, supervising, training, and evaluating staff. •Delegating authority and responsibility. •Interpreting and applying public works standards, requirements, and specifications to proposed private and public development. •Identifying and responding to community and City Council issues, concerns, and needs. •Developing and administering, departmental goals, objectives, and procedures. •Preparing clear and concise administrative and financial reports. •Preparing and administering large and complex budgets. •Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. •Researching, analyzing, and evaluate new service delivery methods and techniques. •Interpreting and applying Federal, State, and local policies, laws, and regulations. •Communicating clearly and concisely, both orally and in writing. •Establishing and maintaining effective working relationships with those contacted in the course of work. Experience, Education, and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Five years of progressive public works experience, including three years of administrative and supervisory responsibility. Experience in recreation administration is desirable. Education and Training: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in public administration, civil engineering, public works, recreation administration, or a related field. A Masters’ Degree is desirable. Licenses or Certifications: Possession of, or ability to obtain, an appropriate, valid driver's license. WORKING CONDITIONS The incumbent is required to attend a variety of evening meetings, including weekend meetings as needed. The incumbent must possess the ability to work in an office environment and at a computer display terminal for prolonged periods of time. Approved: (date)