23-1017_ORANGE, COUNTY OF_E6_Agenda ReportCity of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Benjamin Siegel, City Manager
SUBMITTED BY: Matisse Reischl, Assistant City Manager
DATE: October 17, 2023
SUBJECT: Fourth Amendment to Five-Year Agreement with the County of
Orange for Law Enforcement Services
RECOMMENDATION:
Approve and authorize the City Manager to execute the Fourth Amendment to the Five-
Year Agreement with the County of Orange for provision of law enforcement services to
purchase one motorcycle.
DISCUSSION/ANALYSIS:
The current Five-Year Law Enforcement Services Agreement (Agreement) with the
Orange County Sheriff’s Department (OCSD) was initiated on July 1, 2020, and will
terminate on June 30, 2025. As part of the existing agreement, San Juan Capistrano
Police Services currently has three motorcycles: two used daily by deputies and one
back-up. Periodically, motorcycles require replacement and funding has been included in
the Fiscal Year 2023-24 operating budget to replace one motorcycle.
To memorialize the routine replacement of one motorcycle, staff recommends the City
Council approve and authorize the City Manager to execute the Fourth Amendment to
the Agreement. The total cost of the motorcycle purchase is $34,430 and is available in
the Fiscal Year 2023-24 operating budget for this purpose.
Pursuant to existing OCSD procedures governing motorcycle purchases, following the
City’s purchase of the motorcycle, the County of Orange would own, control, and maintain
the motorcycle.
10/17/2023
E6
City Council Agenda Report
October 17, 2023
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FISCAL IMPACT:
The total cost of the motorcycle purchase is $34,430 and included in the adopted Fiscal
Year 2023-24 operating budget.
ENVIRONMENTAL IMPACT:
Not applicable.
PRIOR CITY COUNCIL REVIEW:
Not applicable.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
NOTIFICATION:
Orange County Sheriff's Department, Contracts Division
ATTACHMENTS:
Attachment 1: Recommended Fourth Amendment to Law Enforcement Agreement
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FOURTH AMENDMENT TO AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
AND THE
COUNTY OF ORANGE
THIS FOURTH AMENDMENT TO AGREEMENT, entered into this
Twenty-eighth day of September 2023, which date is enumerated for purposes of
reference only, by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter
referred to as “CITY” and the COUNTY OF ORANGE, a political subdivision of the
State of California, hereinafter referred to as “COUNTY”, to amend effective July 1,
2023, that certain Agreement between the parties commencing July 1, 2020,
hereinafter referred to as the “Agreement”.
1.Effective July 1, 2023, Attachment C to the Agreement is amended to add one (1)
BMW -Motorcycle including equipment. Attachment C as amended and attached
hereto, is incorporated in the Agreement by this reference.
2.Effective July 1, 2023 PAYMENT, Subsections G-2, of the Agreement is amended
to read as follows:
“G-2. Unless the level of service as set forth in Attachment A, is increased or
decreased by mutual agreement of the parties, or CITY is required to pay
for increases as set forth in Subsection G -3, the Maximum Obligation of
CITY for services, other than Licensing Services, to be provided by the
COUNTY for the period July 1, 2023 through June 30, 2024 shall be
$12,156,646, as set forth in Attachment C.
The overtime costs included in the Agreement are only an estimate.
SHERIFF shall notify CITY of actual overtime worked during each fiscal
year. If actual overtime worked is above or below budgeted amounts,
ATTACHMENT 1
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billings will be adjusted accordingly at the end of the fiscal year. Actual
overtime costs may exceed CITY’s Maximum Obligation".
3.All other provisions of the Agreement, as amended, to the extent that they are not
in conflict with this FOURTH AMENDMENT TO AGREEMENT, remain unchanged.
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IN WITNESS WHEREOF, the parties have executed the FOURTH
AMENDMENT TO AGREEMENT in the County of Orange, State of California.
DATED:____________________________
CITY OF SAN JUAN CAPISTRANO
ATTEST:______________________
City Clerk
BY:______________________________
City Manager
APPROVED AS TO FORM:
BY:______________________________
City Attorney
---------------------------------------------------------------------------------------------------------------
DATED:_______________________
COUNTY OF ORANGE
BY:__________________________________
Sheriff-Coroner
APPROVED AS TO FORM:
Office of the County Counsel
County of Orange, California
BY:__________________________
Deputy
DATED:_______________________________10/03/23
ATTACHMENT A
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title Detail Quantity Frequency
MANAGEMENT:
Captain 1.00
SUPERVISION:
Sergeant Patrol 4.00 each, 80 hrs./ per two wk. pay period
Sergeant Administrative 1.00 80 hrs./ per two wk. pay period
INVESTIGATION SERVICES:
Investigator 2.00 each, 80 hrs./ per two wk. pay period
PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff II -Patrol Patrol 16.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II -Motor Motorcycle 2.00 each, 80 hrs./ per two wk. pay period
ADDITIONAL SERVICES*:
Crime Prevention Specialist Crime Prevention 1.00 80 hrs./ per two wk. pay period
Community Services Officer Parking Control 2.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II Community Support 1.00 80 hrs./ per two wk. pay period
Deputy Sheriff II DET 1.00 80 hrs./ per two wk. pay period
Cadet Extra Help 1,039 hours
TOTAL 31.00
* Deployment to be determined by SHERIFF in cooperation with CITY Manager
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation
TRAFFIC:
Sergeant Traffic 0.60 6.67%
Deputy Sheriff II Traffic 4.00 6.67%
Investigative Assistant Traffic 2.00 6.67%
Office Specialist Traffic 1.00 6.67%
AUTO THEFT:
Sergeant Auto Theft 0.30 10.67%
Investigator Auto Theft 2.00 10.67%
Investigative Assistant Auto Theft 1.00 10.67%
Office Specialist Auto Theft 1.00 10.67%
DET:
Sergeant DET 1.00 8.76%
Investigator DET 1.00 8.75%
COURTS:
Investigative Assistant Courts 2.00 13.38%
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.55%
TOTAL 16.90
"REGULAR SERVICES BY COUNTY"
(Subsection C-4)
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY SHERIFF-CORONER
FY 2023-24 LAW ENFORCEMENT CONTRACT
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ATTACHMENT C
COST OF SERVICES PROVIDED BY SHERIFF (Subsection G-2):
Title Detail Quantity
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:
Captain 1.00 433,756$ 433,756$
SUPERVISION:
Sergeant Patrol 4.00 359,633$ 1,438,532$
Sergeant Administrative 1.00 359,633$ 359,633$
INVESTIGATION SERVICES:
Investigator 2.00 355,121$ 710,242$
PATROL AND TRAFFIC SERVICES:
Deputy Sheriff II -Patrol Patrol 16.00 299,297$ 4,788,752$
Deputy Sheriff II -Motor Motorcycle 2.00 304,160$ 608,320$
ADDITIONAL SERVICES:
Crime Prevention Specialist 1.00 116,655$ 116,655$
Community Services Officer Parking Control 2.00 144,284$ 288,568$
Deputy Sheriff II Community Support 1.00 299,297$ 299,297$
Deputy Sheriff II DET 1.00 299,297$ 299,297$
Cadet Extra Help 35,348$
TOTAL POSITIONS 31.00 9,378,400$
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation Cost $
TRAFFIC:
Sergeant Traffic 0.60 6.67%18,602$
Deputy Sheriff II Traffic 4.00 6.37%97,729$
Investigative Assistant Traffic 2.00 6.67%20,981$
Office Specialist Traffic 1.00 6.67%8,169$
AUTO THEFT:
Sergeant Auto Theft 0.30 10.67%14,850$
Investigator Auto Theft 2.00 10.67%73,215$
Investigative Assistant Auto Theft 1.00 10.67%16,909$
Office Specialist Auto Theft 1.00 10.67%12,740$
DET:
Sergeant DET 1.00 8.76%36,772$
Investigator DET 1.00 8.76%34,102$
COURTS:
Investigative Assistant Courts 2.00 13.38%39,884$
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.55%30,493$
TOTAL REGIONAL/SHARED 16.90 404,446$
OTHER CHARGES AND CREDITS (Subsection G-2):
OTHER CHARGES:
CREDITS:
TOTAL OTHER CHARGES AND CREDITS 2,373,800$
TOTAL COST OF SERVICES (Subsection G-2)12,156,646$
ORANGE COUNTY SHERIFF-CORONER
FY 2023-24 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"PAYMENT"
(Subsection G-2)
Credits include: AB109 (2011 Public Safety Realingment); estimated vacancy credits; false alarm fees reimbursement; reimbursement
for training and miscellaneous programs; reimbursement for restitution.
Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; Body Worn
Camera (BWC) and In Car Video (ICV); one (1) BMW- Motorcycle including equipment; contract administration; data line charges; E-
Citation recurring costs for two (2) units; Enhanced helicopter response services; facility lease; holiday pay; Integrated Law & Justice of
Orange County fees; Mobile Data Computer (MDC) recurring cost for nineteen (19) units; overtime; patrol training cost allocation;
premium pay for bilingual staff, education incentive pay, on-call pay; services and supplies; and transportation charges.
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