23-0801_COMMERCIAL BULDING MANAGEMENT SERVICES, INC._Custodial Services AgreementCSA – PAGE 1
CITY OF SAN JUAN CAPISTRANO
CUSTODIAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 1st day of August, 2023 by and between the City of
San Juan Capistrano, a public agency organized under the laws of the State of California with its principal
place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 (“City”) and Commercial
Building Management, Inc., a California corporation with its principal place of business, 600 S. Grand
Avenue, Suite 109, Santa Ana, CA 92705 (“Contractor”). City and Contractor are sometimes individually
referred to as “Party” and collectively as “Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain custodial
services required by the City on the terms and conditions set forth in this Agreement. Contractor represents
that it is experienced in providing custodial services to public clients, that it and its employees or
subcontractors have all necessary licenses and permits to perform the services in the State of California,
and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required
by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts,
if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the Custodial Services for City Park
Restrooms/Public Areas and City Building/Facilities project (“Project”) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City
all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and
adequately supply the professional custodial services necessary for the Project (“Services”). The Services
are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All
Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto
and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from September 1, 2023, to August 31,
2026, unless earlier terminated as provided herein. Contractor shall complete the Services within the term
of this Agreement and shall meet any other established schedules and deadlines. Upon City determination
of satisfactory Contractor performance, and by mutual written consent, the City Manager is authorized to
approve up to three (3) additional one-year term extensions.
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3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall
be performed by Contractor or under its supervision. Contractor will determine the means, methods and
details of performing the Services subject to the requirements of this Agreement. City retains Contractor
on an independent contractor basis and not as an employee. Contractor retains the right to perform similar
or different services for others during the term of this Agreement. Any additional personnel performing
the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at
all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries,
and other amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting
such additional personnel, including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within
the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B”
attached hereto and incorporated herein by reference. Contractor represents that it has the professional and
technical personnel required to perform the Services in conformance with such conditions. In order to
facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a
timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated
performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall
be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates Director of Public Works, or
their designee, to act as its representative for the performance of this Agreement (“City’s Representative”).
City’s Representative shall have the power to act on behalf of the City for all purposes under this
Agreement. Contractor shall not accept direction or orders from any person other than the City’s
Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates XXXX, or their
designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”).
Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all
purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services,
using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences
and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the
performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable
times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards generally
recognized as being employed by professionals in the same discipline in the State of California. Contractor
represents and maintains that it is skilled in the professional calling necessary to perform the Services.
Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to
perform the Services assigned to them. Finally, Contractor represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally
required to perform the Services, including any required business license, and that such licenses and
approvals shall be maintained throughout the term of this Agreement. As provided for in the
indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and
without reimbursement from the City, any services necessary to correct errors or omissions which are
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caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee
of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a
threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or
any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be
promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the
Services or to work on the Project.
3.2.8 Period of Performance and Liquidated Damages. Contractor shall perform and
complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance
Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project
milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing
to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned
Performance Time and/or pursuant to any such completion schedule or Project milestones developed
pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will
suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed
and liquidated damages, and not as a penalty, the sum of FIVE HUNDRED DOLLARS ($500.00) per day
for each and every calendar day of delay beyond the Performance Time or beyond any completion schedule
or Project milestones established pursuant to this Agreement.
3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of
any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of
any payment to Contractor during the performance of this Agreement, Contractor shall continue to perform
the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor
shall have such remedies as may be provided by law.
3.2.10 Laws and Regulations and Employee/Labor Certifications. Contractor shall keep
itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and
shall give all notices required by law. Contractor shall be liable for all violations of such laws and
regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to
such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely
responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain
provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the
State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a
municipality are a part of this Agreement to the same extent as though set forth herein and will be complied
with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8)
hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of
eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify
and hold City, its officials, officers, employees and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, from any claim or liability arising out of any failure or
alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Employment Eligibility; Contractor. By executing this
Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and
federal law respecting the employment of undocumented aliens, including, but not limited to, the
Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements
and restrictions include, but are not limited to, examination and retention of documentation confirming the
identity and immigration status of each employee of the Contractor. Contractor also verifies that it has not
committed a violation of any such law within the five (5) years immediately preceding the date of execution
of this Agreement and shall not violate any such law at any time during the term of the Agreement.
Contractor shall avoid any violation of any such law during the term of this Agreement by participating in
an electronic verification of work authorization program operated by the United States Department of
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Homeland Security, by participating in an equivalent federal work authorization program operated by the
United States Department of Homeland Security to verify information of newly hired employees, or by
some other legally acceptable method. Contractor shall maintain records of each such verification and shall
make them available to the City or its representatives for inspection and copy at any time during normal
business hours. The City shall not be responsible for any costs or expenses related to Contractor’s
compliance with the requirements provided for in Section 3.2.10 or any of its sub-sections.
3.2.10.2 Employment Eligibility; Subcontractors, Sub-subcontractors and
Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all
of its subcontractors, sub-subcontractors and consultants performing any work relating to the Project or this
Agreement to make the same verifications and comply with all requirements and restrictions provided for
in Section 3.2.10.1.
3.2.10.3 Employment Eligibility; Failure to Comply. Each person
executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of
Contractor, and understands that any of the following shall be grounds for the City to terminate the
Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to
meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any misrepresentation or
material omission concerning compliance with such requirements (including in those verifications provided
to the Contractor under Section 3.2.10.2); or (3) failure to immediately remove from the Project any person
found not to be in compliance with such requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Contractor
certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in
accordance with the provisions of that Code and agrees to comply with such provisions before commencing
the performance of the Services.
3.2.10.5 Equal Opportunity Employment. Contractor represents that it is
an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age.
Such non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
3.2.10.6 Air Quality. Contractor must fully comply with all applicable
laws, rules and regulations in furnishing or using equipment and/or providing Services, including, but not
limited to, emissions limits and permitting requirements imposed by the California Air Resources Board
(CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to
"portable equipment", which definition is considered by CARB to include any item of equipment with a
fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or
any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by
Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations
provided for in this Agreement.
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3.2.10.7 Water Quality.
(A) Management and Compliance. To the extent applicable,
Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and
regulations that may impact water quality compliance, including, without limitation, all applicable
provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne
Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the
Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances
regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to
any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water
Quality Control Act, to any ground or surface water in the state.
(B) Liability for Non-Compliance. Failure to comply with the laws,
regulations and policies described in this Section is a violation of law that may subject Contractor or City
to penalties, fines, or additional regulatory requirements. Contractor shall defend, indemnify and hold the
City, its officials, officers, employees, volunteers and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, from and against any and all fines, penalties, claims or other
regulatory requirements imposed as a result of Contractor’s non-compliance with the laws, regulations and
policies described in this Section, unless such non-compliance is the result of the sole established
negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or
authorized volunteers.
(C) Training. In addition to any other standard of care requirements
set forth in this Agreement, Contractor warrants that all employees and subcontractors shall have sufficient
skill and experience to perform the Services assigned to them without impacting water quality in violation
of the laws, regulations and policies described in this Section. Contractor further warrants that it, its
employees and subcontractors will receive adequate training, as determined by City, regarding the
requirements of the laws, regulations and policies described in this Section as they may relate to the Services
provided under this Agreement. Upon request, City will provide Contractor with a list of training programs
that meet the requirements of this paragraph.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. Contractor shall not commence Work
under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance
required under this Section. In addition, Contractor shall not allow any subcontractor to commence work
on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured
all insurance required under this Section.
3.2.11.2 Minimum Requirements. Contractor shall, at its expense, procure
and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the Agreement by the
Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its
subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such
insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad
as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General
Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office
Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and
Employer’s Liability: Workers’ Compensation insurance as required by the State of California and
Employer’s Liability Insurance. The policy shall not contain any exclusion contrary to the Agreement,
including but not limited to endorsements or provisions limiting coverage for (1) contractual liability
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(including but not limited to ISO CG 24 26 or 21 29); or (2) cross liability for claims or suits by one insured
against another.
(B) Minimum Limits of Insurance. Contractor shall maintain limits
no less than: (1) General Liability: $1,000,000.00 per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability Insurance or other form with general aggregate limit is
used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately
to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)
Automobile Liability:$1,000,000.00 per accident for bodily injury and property damage; and (3) Workers’
Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of
the State of California. Employer’s Liability limits of $1,000,000.00 per accident for bodily injury or
disease. Defense costs shall be paid in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least fifteen
(15) days prior to the expiration of any such policy, evidence showing that such insurance coverage has
been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced,
Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of
coverage, file with the City evidence of insurance showing that the required insurance has been reinstated
or has been provided through another insurance company or companies. In the event any policy of
insurance required under this Agreement does not comply with these specifications or is canceled and not
replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by the City will be promptly reimbursed by Contractor or the City may withhold amounts sufficient to
pay premium from Contractor payments. In the alternative, the City may suspend or terminate this
Agreement.
(D) Additional Insured. The City of San Juan Capistrano, its officials,
officers, employees, agents, and volunteers shall be named as additional insureds on Contractor’s and its
subcontractors’ policies of commercial general liability and automobile liability insurance using the
endorsements and forms specified herein or exact equivalents.
3.2.11.3 Insurance Endorsements. The insurance policies shall contain the
following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City
to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include or be
endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements providing the
exact same coverage, the City of San Juan Capistrano, its officials, officers, employees, agents, and
volunteers shall be covered as additional insured with respect to the Services or ongoing and complete
operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished
in connection with such work; and (2) using ISO form 20 01, or endorsements providing the exact same
coverage, the insurance coverage shall be primary insurance as respects the City, its officials, officers,
employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the
Contractor’s scheduled underlying coverage. Any excess insurance shall contain a provision that such
coverage shall also apply on a primary and noncontributory basis for the benefit of the City, before the
City’s own primary insurance or self-insurance shall be called upon to protect it as a named insured. Any
insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers
shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in
excess of the specified minimum limits of coverage shall be available to the parties required to be named
as additional insureds pursuant to this Section 3.2.11.3(A).
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(B) Automobile Liability. The automobile liability policy shall
include or be endorsed (amended) to state that: (1) the City, its officials, officers, employees, agents, and
volunteers shall be covered as additional insureds with respect to the ownership, operational use, loading
or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is
responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its officials,
officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess
of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the
City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance
and shall not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth
in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of
coverage shall be available to the parties required to be named as additional insureds pursuant to this Section
3.2.11.3(B).
(C) Workers’ Compensation and Employer’s Liability Coverage. The
insurer shall agree to waive all rights of subrogation against the City, its officials, officers, employees,
agents, and volunteers for losses paid under the terms of the insurance policy which arise from work
performed by the Contractor.
(D) Pollution Liability Insurance Coverage shall be written on a
Contractor’s Pollution Liability form or other form acceptable to the City providing coverage for liability
arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less
than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall
be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for
remediation of the site in the event of an environmental contamination event arising out the materials,
supplies, products, work, operations, or workmanship.
(E) All Coverages. Each insurance policy required by this Agreement
shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except
after thirty (30) days (10 days for nonpayment of premium) prior written notice by certified mail, return
receipt requested, has been given to the City; and (B) any failure to comply with reporting or other
provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City,
its officials, officers, employees, agents, and volunteers. Any failure to comply with reporting or other
provisions of the policies including breaches of warranties shall not affect coverage provided to the City,
its officials, officers, employees, agents and volunteers, or any other additional insureds.
3.2.11.4 Separation of Insureds; No Special Limitations; Waiver of
Subrogation. All insurance required by this Section shall contain standard separation of insureds
provisions. In addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its officials, officers, employees, agents, and volunteers. All policies shall waive any
right of subrogation of the insurer against the City, its officials, officers, employees, agents, and volunteers,
or any other additional insureds, or shall specifically allow Contractor or others providing insurance
evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor
hereby waives its own right of recovery against City, its officials, officers, employees, agents, and
volunteers, or any other additional insureds, and shall require similar written express waivers and insurance
clauses from each of its subcontractors.
3.2.11.5 Deductibles and Self-Insurance Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at
the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its officials, officers, employees, agents, and volunteers; or (2) the Contractor
shall procure a bond guaranteeing payment of losses and related investigation costs, claims and
administrative and defense expenses.
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3.2.11.6 Subcontractor Insurance Requirements. Contractor shall not
allow any subcontractors to commence work on any subcontract relating to the work under the Agreement
until they have provided evidence satisfactory to the City that they have secured all insurance required
under this Section. If requested by Contractor, the City may approve different scopes or minimum limits
of insurance for particular subcontractors. The Contractor and the City shall be named as additional
insureds on all subcontractors’ policies of Commercial General Liability using ISO form 20 38, or coverage
at least as broad.
3.2.11.7 Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory
to the City.
3.2.11.8 Verification of Coverage. Contractor shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a
person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City
if requested. All certificates and endorsements must be received and approved by the City before work
commences. The City reserves the right to require complete, certified copies of all required insurance
policies, at any time.
3.2.11.9 Reporting of Claims. Contractor shall report to the City, in
addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with
the Services under this Agreement.
3.2.12 Safety. Contractor shall execute and maintain its work so as to
avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all
times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall
exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the
conditions under which the work is to be performed. Safety precautions as applicable shall include, but
shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B)
instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds,
fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment
and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent
accidents or injuries; and (C) adequate facilities for the proper inspection of all safety measures.
3.2.13 Reserved.
3.2.14 Accounting Records. Contractor shall maintain complete and accurate records
with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly
identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit,
and make transcripts or copies of such records and any other documents created pursuant to this Agreement.
Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the
Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including authorized
reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached
hereto and incorporated herein by reference. The total compensation shall not exceed UNIT PRICES
NOTED IN EXHIBIT “C” AND NOT TO EXCEED THE AGGREGATE AVAILABLE FUNDING
AMOUNT IN THE OPERATING AND CAPITAL IMPROVEMENT BUDGET. Additional renewal term
extensions, if exercised/approved, may be subject to a maximum adjustment equal to the All-Urban
Consumer Price Index (CPI-U), October to October of the prior year. Extra Work may be authorized, as
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described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized
statement which indicates work completed and hours of Services rendered by Contractor. The statement
shall describe the amount of Services and supplies provided since the initial commencement date, or since
the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall,
within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses
unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that
Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by
City to be necessary for the proper completion of the Project, but which the parties did not reasonably
anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be
compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 California Labor Code Requirements
a. Contractor is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of
other requirements on certain “public works” projects (“Prevailing Wage Laws”). If the Services are being
performed as part of an applicable “public works” project, as defined by the Prevailing Wage Laws, and if
the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage
Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents
free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged
failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all
subcontractors to comply with all California Labor Code provisions, which include but are not limited to
prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code
Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor
Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section
1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under
Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt
pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the Services are being performed as part of an applicable “public works”
project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors
performing such Services must be registered with the Department of Industrial Relations. Contractor shall
maintain registration for the duration of the Project and require the same of any subcontractors, as
applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor
Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt
pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to
comply with all applicable registration and labor compliance requirements. Any stop orders issued by the
Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s
performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising
out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be
compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers,
employees and agents free and harmless from any claim or liability arising out of stop orders issued by the
Department of Industrial Relations against Contractor or any subcontractor.
CSA – PAGE 10
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the
whole or any part of this Agreement at any time and without cause by giving written notice to Contractor
of such termination, and specifying the effective date thereof, at least seven (7) days before the effective
date of such termination. Upon termination, Contractor shall be compensated only for those Services which
have been adequately rendered to City, and Contractor shall be entitled to no further compensation.
Contractor may not terminate this Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City
may require Contractor to provide all finished or unfinished Documents and Data and other information of
any kind prepared by Contractor in connection with the performance of Services under this Agreement.
Contractor shall be required to provide such document and other information within fifteen (15) days of the
request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part
as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate,
services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall
be given to the respective parties at the following address, or at such other address as the respective parties
may provide in writing for this purpose:
Contractor:
Commercial Building Management, Inc
600 S. Grand Avenue, Suite 109
Santa Ana, CA 92705
Attn: Jesus Velasco, General Manager
City:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight
(48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred,
regardless of the method of service.
3.5.2 Indemnification.
3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor
shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and
harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or
injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising
out of, pertaining to, or incident to any alleged acts, errors or omissions of Contractor, its officials, officers,
employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s
CSA – PAGE 11
Services, the Project or this Agreement, including without limitation the payment of all consequential
damages, expert witness fees and attorneys’ fees and other related costs and expenses.
3.5.2.2 Additional Indemnity Obligations.Contractor shall defend, with Counsel
of City's choosing and at Contractor’s own cost, expense and risk, any and all claims, suits, actions or other
proceedings of every kind covered by Section 3.5.2.1 that may be brought or instituted against City or its
officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award
or decree that may be rendered against City or its officials, officers, employees, volunteers and agents as
part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost
of any settlement paid by City or its officials, officers, employees, agents or volunteers as part of any such
claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorneys’
fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, officers,
employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in
connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify
shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds,
if any, received by the City, its officials officers, employees, agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be
governed by the laws of the State of California. Venue shall be in Orange County, California. In addition
to any and all contract requirements pertaining to notices of and requests for compensation or payment for
extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim
procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City.
Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall
be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed
work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code
claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified
herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other
contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and
assigns of the Parties.
3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer,
either directly or by operation of law, this Agreement or any interest herein without the prior written consent
of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees
shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.8 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be construed
simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time,
days or period for performance shall be deemed calendar days and not workdays. All references to
Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise
specified in this Agreement. All references to City include its officials, officers, employees, agents, and
volunteers except as otherwise specified in this Agreement. The captions of the various articles and
paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe
the scope, content or intent of this Agreement.
3.5.9 Amendment; Modification. No supplement, modification or amendment of this
CSA – PAGE 12
Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service
voluntarily given or performed by a Party shall give the other Party any contractual rights by custom,
estoppel or otherwise.
3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for in
Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed by the
Parties.
3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for Contractor, to
solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay
any company or person, other than a bona fide employee working solely for Contractor, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the
award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or
subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under
state law in the performance of the Services. For breach or violation of this warranty, City shall have the
right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or
employee of City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and
shall take any additional acts or sign any additional documents as may be necessary, appropriate or
convenient to attain the purposes of this Agreement.
3.5.15 Attorneys’ Fees and Costs. If any action in law or equity, including an action for
declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party
shall be entitled to recover from the losing party attorney’s fees and costs in an amount determined to be
reasonable by a court of competent jurisdiction.
3.5.16 City to Enter Agreement. Contractor has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the
individuals who have signed this Agreement have the legal power, right, and authority to make this
Agreement and bind each respective Party.
3.5.17 Counterparts. This Agreement may be signed in counterparts, each of which shall
constitute an original.
3.5.18 Entire Agreement. This Agreement contains the entire Agreement of the parties
with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or
agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.19 Reserved.
[SIGNATURES ON NEXT PAGE]
"$%
CSA – PAGE 14
EXHIBIT “A”
SCOPE OF SERVICES
Custodial Services
City Building/Facilities and Parks Restrooms/Public Areas
General Conditions
a)Unless otherwise noted herein or approved by the Director of Public Works, or authorized
representative, work shall be performed between the hours of 6:00 p.m. to 7:00 a.m., at each facility
and 7:00 a.m. to 12 noon at each park site, Monday through Sunday. Contractor will be supplied
with a monthly use schedule for each facility and park so that monthly work schedules may be
prepared which do not conflict with any facility or park use.
b)Hourly rates for emergency work shall be for actual time spent on the job site. No travel time will
be paid.
c)The Proposal will be awarded based on an analysis of Proposal Prices (for normal work rates, not
emergency work rates); Statement of Experience, Statement of Equipment, List of Sub-
Contractors/Vendors and all provisions noted in the Instructions to Proposers and General and
Special sections noted herein.
d)At any time prior to Proposal date, Contractor may inspect City property for further information, if
desired. City representatives will be available to answer questions.
e)Contractor shall protect any and all private property adjacent to work areas. Any damage to private
property resulting directly or indirectly from Contractor’s actions shall be the responsibility of the
Contractor.
f)All employees of Contractor shall wear a uniform or shirt that clearly identifies the company.
g)Contractor must be able to provide a list of employee’s names, dates worked and hours worked on
each date, if requested by the City.
h)Contractor shall use and furnish all personnel, equipment and materials necessary for the
satisfactory performance for all custodial service tasks noted herein.
a.Contractor shall require their employees to present a neat appearance at all times while
engaged in the performance of their duties and maintain good bearing and deportment
toward the public. Should for any reason an employee be unsatisfactory in the opinion of
the Director of Public Works, or authorized representative, the Contractor, when notified
in writing, shall cause that employee to be removed and replaced by a satisfactory
employee.
b.Contractor shall require each employee to adhere to basic industry standards for custodial
related working attire. Working attire shall include appropriate uniforms, with the
Contractor's company name or insignia clearly visible, proper shoes and other gear/PPE
required by State Safety Regulations.
c.Contractor shall supply employees with the skills to perform various semi-skilled
CSA – PAGE 15
duties in connection with custodial operations and a variety of hand and power tools for
purposes of maintaining public facilities which may include operating light equipment.
d.Supervisors/Foremen shall have a minimum of five (5) years of experience in the field of
Custodial Services.
e.Contractor and its employees who drive a vehicle while in service to the City, will be
required to possess a valid and current California Driver License, including all insurances,
as required by the City.
f.Contractor and its employees shall have a general knowledge of the custodial industry,
including suitable experience in the field to perform the required work in a safe and
thoughtful manner as well as follow oral and written communications in English.
g.Contractor shall, at all times while servicing city facilities and parks, display the name of
their firm on all vehicles used by the Contractor's employees. The firm name shall be in
letters large enough to be easily legible from a distance of fifty (50) feet during the course
of their work.
h.All equipment used by the Contractor shall be kept in a neat and clean appearance and
maintained in top mechanical condition. All equipment shall be properly adjusted, from
an operational safety standpoint.
i.The City may provide a reasonable amount of space for storage of the Contractor’s
equipment and materials. The space may be designated by the Director of Public Works,
or an authorized representative. Contractor shall be limited to the space as designated.
Contractor shall be responsible for maintaining this area and shall return it to its original
condition at the end of the contract. The City shall not be responsible for anything stolen,
vandalized or damaged otherwise.
j.Contractor is required to provide such adequate supervision as to furnish ongoing
supervision of workmanship and adherence to schedules by the employees performing the
work. The Supervisor shall meet with the Director of Public Works, or authorized
representative, on a weekly basis, regarding (1) schedule of work; (2) complaints, and (3)
adequacy of performance. The Contractor shall submit such reports as the City may
require ensuring compliance with scheduled work. Generally, the Contractor’s Supervisor
shall be onsite while work is in progress.
k.Contractor is required to provide the City at all times throughout the duration of this
contract emergency telephone numbers of at least two (2) qualified persons who can be
called for emergency conditions at any time that Contractor’s representatives are not
immediately available at the job site. An alternate emergency number shall be provided in
case no answer is received at the first
number. The emergency number shall be used to contact the representative of the
Contractor who can take the necessary action required to alleviate an emergency condition
which threatens to cause damage to any City property.
l.Contractor shall employ person(s) to answer telephone and e-mail complaints, requests for
service, etc. (an answering service will not be considered sufficient for this purpose) during
normal City working hours.
m.Contractor is required to provide the City with a 24-hour emergency number for contact
outside normal working hours. The response to an emergency call-out by the Contractor
CSA – PAGE 16
shall not be more than two (2) hours and shall be considered part of the normal contract
except when delayed by problems caused by vehicle accidents or Acts of God.
n.Contractor is required to provide the City with one (1) copy of an “Emergency Medical
Facility Designation and Procedure Sheet” before a contract is awarded. On this sheet, the
successful proposer must designate a twenty-four (24) hour emergency medical facility to
provide emergency medical treatment/care in the event of injury to any of the Contractor's
employees. It will be the responsibility of the Contractor's Supervisor/Foreman to transport
or make arrangements for the transportation of any injured employee to and from the
designated emergency medical facility or any similar medical facility.
o.Surface or other waters may be encountered at various times. Contractor, by submitting a
proposal, acknowledges that they have investigated the risks arising from surface or other
waters and has prepared their proposal accordingly. It shall be the sole responsibility of
the Contractor to protect their work from danger due to any waters encountered. Should
any damage occur to the work due to surface or other water, the Contractor shall replace
such damaged areas at their expense.
p.Contractor shall comply with all City regulations regarding NPDES (National Pollution
Discharge Elimination System) requirements and the City’s Best Management Practices.
Contractor shall not discharge anything to any storm drain or creek. Contractor will
contain and properly dispose of any materials that may potentially reach a City storm drain
or creek.
q.Contractor must take all due precautionary measures to protect all of the existing utilities.
When necessary, the Contractor shall have all utilities located by contacting the responsible
agency at least 48 hours prior to commencing any work. The Contractor's attention is
directed to the utility notification service provided by Underground Service Alert (USA).
USA member utilities will provide the Contractor with the locations of their substructures
when given at least 48 hours’ notice. Such requests should be requested through USA (1-
800-422-4133).
r.Contractor shall protect property and facilities adjacent to the work areas and all property
and facilities within the work areas. After completion of project, the work area shall be
clean and in a presentable condition.
All public or privately owned improvements and facilities shall be restored to their original
condition and location. In the event improvements of the facilities are damaged, they shall
be replaced with new materials equal or better to the original. Contractor shall replace
such damaged areas at their expense.
s.Contractor shall comply with the most current AQMD, recycling and City air pollution
control rules, regulations, ordinances and statutes which apply to any work performed
pursuant to the Contract and shall not discharge smoke, dust or any other air contaminants
into the atmosphere in such quantity as will violate the regulations of any legally
constituted authority. Material to be disposed of shall not be burned.
Description of Deficiencies:
1. Performance deficiency. Examples include: failure to comply with conditions, specifications,
reports, schedules and/or directives from the Director of Public Works or authorized representative.
Deductions, up to $250 per occurrence per workday, may be based upon costs provided by the
CSA – PAGE 17
Contractor on the Bid Worksheets submitted at the time of bid.
2. Failure to provide adequate equipment in compliance with City specifications and/or as requested
by the Director of Public Works or authorized representative may result in a deduction of up to
$250 per occurrence per workday.
3. Failure to protect public health and/or correct safety concerns. These include but are not limited to
policing City property for hazards, responding to emergencies, $250 per occurrence per workday.
NOTE: All deficiencies shall be rectified as soon as practical or within 24 hours.
NOTE: The following format/form shall be used for notification to the Contractor:
CSA – PAGE 18
PERFORMANCE DEFICIENCY DEDUCTION
CUSTODIAL SERVICES – CITY FACILITIES AND PARKS
Notification to: _________________________________________________________
Date: ________________ Time: _______________ Method: ____________________
The following performance deficiency has been observed and requires immediate attention to
correct.
Location: ___________________________________________________________________
Value of Deduction: $_____________________________________
City representative to check deficient items and comment (if applicable) below:
_____1. Performance deficiency. Deduction of up to $250 per occurrence per workday.
_____2. Failure to provide adequate equipment. Deduction of up to $250 per occurrence
per workday.
_____3. Failure to protect public health and/or correct safety concerns. Deduction of up to
$250 per occurrence per workday.
_____4. Other: _____________________________________________________
Comments:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
________________________________________
Initiate the necessary corrective action(s) and notify the Director of Public Works, or authorized
representative, when complete for re-inspection.
__________________________________ _______________________________
Authorized Representative Public Works Manager
___________________________________
Public Works Director
CSA – PAGE 19
Special Provisions
Performance, materials, equipment, supplies to be provided by Contractor:
Contractor, at their expense, shall furnish all necessary equipment, supplies and materials of acceptable
industry quality and in amounts/volume necessary to fulfill the Scope of Services.
1.Contractor shall provide all consumable goods, including but not limited to: toilet paper, seat
covers, paper towels, soap(s) and trash liners. Quality of paper goods to be approved by the
Director at time of award and shall, regardless, be recycled products according to State of California
SB 1383 and AB 661
2.Vacuums must be commercial grade and include sealed/replaceable HEPA filtration systems.
3.All cleaning solutions shall meet California’s latest “Green Seal” standards (e.g. GS-8, CCD-146
& 147).
4.All sanitize and disinfectant solutions shall meet, at a minimum, EPA’s latest standard (e.g.
Bioesque™ Botanical Disinfectant Solution or equal).
5.Mops, buckets and other floor cleaning equipment shall be kept clean and dry, after each use.
Unsanitary/unhygienic mops shall be replaced as needed.
6.Contractor shall review the monthly use schedule to ensure adequate consumables are stocked for
scheduled special events such as weddings, tournaments, concerts, parties.
Disposal of Non-recyclable and Recyclable Debris and Waste:
Contractor shall promptly and legally dispose of all non-recyclable and recyclable debris and waste
accumulated as a result of daily custodial services. Debris and waste shall not be allowed to remain,
accumulate, or leak from any type of holding vessel or bag at any/all sites. Debris and waste shall be
properly removed/disposed of in a proper container, after completion of each assigned day of cleaning.
Discarding Paper or Other Cleaning materials:
Contractor shall NOT dispose or discard any type of paper towel or other type of cleaning wipes/rags into
any toilet, sink or other appurtenance that drains to the sewer system.
City Provided Facilities/Equipment:
The City shall provide at no cost to the Contractor the following:
•Electricity
•Water
•Various supply storage spaces. All equipment and supplies must be kept only in the designated
spaces and the area must be kept clean.
•Dumpster bins exterior of the buildings for proper disposal of trash and recyclables per City
Standards.
Additional Contractor Responsibilities:
Contractor shall inform the City of additional concerns beyond the Contractor’s responsibility which require
action by the City to correct deficiencies. Examples are defective fixtures, raised floor coverings, lack of
CSA – PAGE 20
power/water, graffiti, etc.
Contractor shall be responsible for signing in and out of facility logbooks as instructed by the City.
Contractor shall be responsible for securing any and all buildings that they leave after each assigned day of
work has been completed. This is to include locking all doors and windows and setting proper alarm codes,
as may be required.
Contractor shall develop and use comprehensive task check lists for each facility and park, using this scope
of services as a guide.
Damages:
Contractor shall report, without delay, any damage to City equipment or property. The Contractor shall be
liable for damages caused by their employees. Costs resulting from Contractor vehicle or equipment
damage shall be the responsibility of the Contractor.
Acceptance of Work:
The Director of Public Works, or authorized representative, will make inspections and determine that the
work has been completed in all respects in accordance with these specifications.
Billing, Records and Reports:
Contractor shall maintain a record of all work performed, including but not limited to location and types
and amounts maintained/installed/removed. This record shall list the date(s) of the service and/or work
performed. A copy of such record shall be provided to the Director upon completion of each work order.
The contractor shall return appropriate and completed work orders showing the date and inventory of work
performed and it shall be attached to each invoice. Contractor shall provide a billing form and progress
payment form approved by the Director or authorized representative.
Upon submittal of an invoice for work completed by the Contractor, the Director/City shall pay net 45 days,
unless otherwise agreed upon by the Director/City and the Contractor.
CSA – PAGE 21
Service/Custodial Schedule
Facilities/Buildings – (reference herein Exhibit “C” Schedule 1-C)
Contractor is required to furnish monthly and annual custodial schedules to include planned activities for
all personnel performing any work function. The schedules shall be submitted to the City no later than the
start of the contract and shall be updated as necessary.
Public Works Yard offices (5 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X
Police Services (7 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X X X
Community Center, Gymnasium floor/restrooms, Boys/Girls club lobby (7 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X X X
Lacoaugue (Kindergarten Readiness)(7 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X X X
La Sala Building (7 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X X X
Nydegger Building (5 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X
Reata Park - Event Center, Ramos House, Limo Barn (6 days per week)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X X
CSA – PAGE 22
Facility/Building Locations and Days/Hours of Operations
Public Works - PW1 and PW2 Offices, Warehouse 32400 Paseo Adelanto
San Juan Capistrano, CA
7:30 a.m. to 5:30 p.m.
Monday through Sunday
Special Events Excepted
Police Services 32506 Paseo Adelanto
San Juan Capistrano, CA 92675
7:30 a.m. to 5:30 p.m.
Monday through Sunday
Community Center 25925 Camino Del Avion
San Juan Capistrano, CA
7:30 a.m. to 5:30 p.m.
Monday through Sunday
Special Events Excepted
Community Center Gymnasium 25925 Camino Del Avion
San Juan Capistrano, CA
7:30 a.m. to 10:00 p.m.
Monday through Sunday
Special Events Excepted
La Couague (KR Readiness School) 31421 La Matanza
San Juan Capistrano, CA 92675
7:30 a.m. to 5:30 p.m.
Monday through Friday
Special Events Excepted
La Sala Building Acjachema Street @ El Camino Real
San Juan Capistrano, CA 92675
7:30 a.m. to 5:30 p.m.
Monday through Friday
Special Events Excepted
CSA – PAGE 23
Nydegger Building 31421 La Matanza
San Juan Capistrano, CA 92675
7:30 a.m. to 5:30 p.m.
Monday through Friday
Special Events Excepted
Reata Park - Event Center, Ramos House, Limo Barn 28632 Ortega Highway
San Juan Capistrano, CA 92675
7:30 a.m. to 5:30 p.m.
Monday through Friday
Special Events Excepted
Basic Daily Service Requirements/Tasks for Facilities/Buildings:
1.Empty all desk and area trash containers, including containers exterior of the structures and
within 25 feet of entry/exit doors and deposit all waste in designated exterior dumpsters. Wash
interior and exterior of trash receptacles as necessary.
2.Empty all desk and area “recycle” containers, including containers exterior of the structures and
within 25 feet of entry/exit doors and deposit all recyclables in appropriate recycling dumpsters.
Wash interior and exterior of all “recycle” containers as necessary.
3.Replace container liners daily in kitchenettes and coffee areas, and other as required by
observation of staining or tearing.
4.Sweep all composition floors and stairs with chemically treated dust mops. This is to include
behind couches, under tables and under chairs.
5.Sweep all bare concrete floors with sweep compound; this is to include behind couches and under
chairs, benches and tables.
6.Spot mop or clean spillage from all floors, bare concrete, vinyl, tile, or concrete.
7.Clean, dust and remove debris (e.g. leaves, cobwebs, etc.) from attached exterior entry and exit
porch areas.
8.Remove and capture dust from public counter tops, conference tabletops, desk tops (only if clear
of paperwork), window frames, doors, cabinets and sills.
a.NOTE: Public counter tops and conference room tabletops must be disinfected daily with
an appropriate media that does not damage or destroy the surface and finish.
b.NOTE: Removal and capture of dust must be done using a media/device that does not
damage or harm any type of equipment or office furniture surface.
9.Spot clean partitions, interior and exterior doors, doorframes, bathroom fixtures, dryers, waste
containers, and wall switches with particular attention around door handles.
10.Clean and sanitize all drinking fountains.
11.Vacuum, with a HEPA commercial/sealed unit, all carpeted floors and spot clean as needed, with
particular attention to general public high use areas.
12.Maintain janitorial closets and storage areas in a clean and orderly manner.
13.Strain and remove all debris from all sand ashtrays.
14.Secure all exterior doors and windows. Turn off all but security night lighting.
15.Wipe down and spot clean bleacher seats and footrests in gymnasium.
16.Gymnasium and Community Hall Wood Floors
a)Sweep Entire Gymnasium and Community Hall wood floors to remove all dust, grit, gum,
and other abrasive particles.
CSA – PAGE 24
b)Use [the] recommended “Hillyard” floor cleaning product. For stubborn stains use “Goof-
Off”.
c)After the entire floor(s) is swept, wipe the entire floor with an untreated dust mop dampened
with hardwood floor cleaner. Spray dust mop head with [the] recommended “Hillyard” floor
cleaning product. Push across the floor in the direction of the wood grain. Replace soiled
mop covers as necessary.
d) Vacuum, with a HEPA commercial/sealed unit, all walk-off mats to maximize their dirt and grit
trapping ability.
Daily for all Facility/Building Restrooms:
1.Empty all waste containers and replace liners.
2.Clean and disinfect all consumable products containers; toilet tissue, towel, seat covers, sanitary
napkin, soap, and trash cans.
3.Refill all consumable product containers mentioned above with products to be supplied by the
Contractor.
4.Clean and disinfect floor drains, all sinks, toilets, urinals, toilet seats – both sides, and exterior
surfaces of the above and below unit together with their exposed piping.
5.Clean and polish all metal frames, fixtures, faucets, and containers.
6.Clean and polish all mirrors.
7.Spot clean metal partitions and doors, disinfect as needed.
8.Clean and remove splash marks on walls adjacent to or over sinks and all-around hand dry
blowers.
9.Spot clean all ceramic tile and walls.
10.Wet mop, disinfect floors, and clean grout on all restroom floors.
11.Replace hanging disinfectant and urinal blocks/screens as needed.
12.Clean and capture dust, grime and build-up from all ceiling and wall vents.
13.Clean and disinfect shower facilities.
14.Check all waterless urinals and replace filter cartridge if urinal is clogged or slow draining.
Daily for all Facility/Building Food Service and Coffee Areas:
1.Empty, wash interior and exterior as required, disinfect, and replace liners in all trash containers
daily.
2.Wash all counter tops, tabletops, food wells, mixers, coffee machines, and sinks.
3.Leave machines plugged in and in the same on and off position as left by the staff – UNLESS AN
EMPTY COFFEE POT HAS BEEN LEFT ON TOP OF AN “ON” element. These shall be
removed and set aside, and the coffee machine turned off.
4.Wet mop and disinfect all vinyl/tile floors and spot clean all carpet adjacent thereto.
5.Restock cabinets/dispensers with paper towels.
6.No cleaning of dishes, silverware, or coffee pots will be required.
7.Remove and dispose of all unboxed food or beverages not in refrigerators or cabinets. Note: in
the Community Center, sweep and mop entire workroom floor.
8.Sweep and mop entire kitchen floor, including under the cabinets.
9.Clean stovetops, griddles, microwave ovens, burner grills, ovens, warming trays, dishwashers,
hood/vents, and door blowers.
10.Clean around and behind kitchen appliances.
CSA – PAGE 25
Weekly for All Areas Unless Otherwise Noted:
1.Spot clean all walls. Remove smudges and all foreign marks.
2.Buff and wax floors as needed.
3.Clean Interior and exterior of all glass panel doors.
4.Perform low dusting, defined as floor level to five feet above floor, including base molding or top
set, windowsills, ledges, chairs, railings, partitions, tables, desks, telephones, filing cabinets and
all office furniture. SPECIAL NOTE: In no area shall any paper, books, documents or
equipment be touched, moved or displaced. Any suspiciously important envelopes or other
material found in containers on the floor shall be left in the area with a note to the using staff
member to check for value.
5.Sweep and mop all remaining non-carpeted floor areas.
Bi-weekly Wood Floor Areas:
1.Utilizing a white pad and a buffer (150—175 RPM), buff entire floor area by applying [the]
recommended Hillyard floor care product.
2.Periodically clean or replace the cotton cover (for dust mop) or white pad (for buffer) to insure
removal of dirt from floor surface.
3.Make sure all residue from the white pad buffing/cleaning procedure is removed from the floor
surface, by immediately tacking with water dampened well wrung out cotton towels.
Monthly All Areas Unless Noted Otherwise:
1.Clean all windows inside and outside.
2.Polish all drinking fountains.
3.Dust all window blinds/shades and vinyl slats.
4.Vacuum and clean all office chairs.
5.Apply with no hard buffing, an aerosol furniture polish (wax base formula), to achieve high gloss
on wood surfaced tables, doors and cabinets.
6.Clean the concrete floor (porch) of the Community Center, which runs the entire length of the
building.
Monthly Food Service Areas:
1.Empty and clean refrigerators in the lunchroom/kitchen areas in the City and Yard buildings. All
items not claimed prior to 5 p.m. on Thursday (end of month) shall be disposed of.
2.Deep clean ovens using an approved oven cleaner.
3.Deep clean stovetop areas.
Monthly Gymnasium Service Areas:
1.Clean under and behind bleachers.
2.Clean basketball backboards.
Quarterly All Areas:
1.Strip, wash, apply floor finish, and machine polish (or equivalent) vinyl and interior concrete
floors.
2.Complete wash of walls and fabric sound walls in Community Center Hall.
CSA – PAGE 26
Semi-annually for All Areas:
1.Feather dust or wash lighting fixtures.
2.Vacuum or wash all heating and air conditioning vents (some are hard to reach). This should be
done when changeover from heating to cooling mode takes place or vice versa.
3.Steam clean all carpeted areas.
4.For wood floor areas:
a)Apply [the] recommended Hillyard floor care product with a white pad and buffer.
b)Make sure all residue from the white pad buffing/cleaning procedure is removed from the
floor surface by immediately tacking the surface with water dampened, well wrung out
towels.
c)Abrade the floor surface using a Siavlies Maroon All Purpose Pad and buffer, or equal.
d)Vacuum or sweep and tack thoroughly with water dampened, well wrung out cotton
towels after abrading.
e)Apply Bonakemi Traffic Finish, or equal, per label instructions.
f)Steam clean all fabric covered furniture. Note: there are approximately 400 fabric
covered stackable chairs in addition to regular office and meeting area furniture located
in the Senior Lounge at the Community Center.
CSA – PAGE 27
Service/Custodial Schedule
Parks Restrooms and Public Areas – (reference agreement Exhibit “C” Schedule 2-C)
Contractor is required to furnish monthly and annual custodial schedules to include planned activities for
all personnel performing any work function. The schedules shall be submitted to the City no later than the
start of the contract and shall be updated as necessary.
SCHEDULE OF SERVICE - DAYS PER WEEK (As determined)
PARK RESTROOMS/PUBLIC AREAS (7 DAYS PER WEEK)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
X X X X X X X
PARK LOCATIONS ARE OPEN SEVEN DAYS (7) PER WEEK, HOURS OF OPERATIONS
San Juan Capistrano Sports Park 3 Via Positiva
San Juan Capistrano, CA 92675
8 a.m. to 10 p.m.
Descanso Park 32506 Paseo Adelanto
San Juan Capistrano, CA 92675
8 a.m. to Sunset
Cook Park – La Novia 27540 Calle Arroyo (Corner of La Novia Avenue and
Calle Arroyo)
San Juan Capistrano, CA 92675
8 a.m. to Sunset
Cook Park – Cordova 28202 Calle Arroyo (Calle Arroyo at Via Solana)
San Juan Capistrano, CA 92675
8 a.m. to Sunset
CSA – PAGE 28
El Camino Real Park 31032 Camino Capistrano (Calle Bonita at Camino
Capistrano)
San Juan Capistrano, CA 92675
8 a.m. to Sunset
Historic Town Center Park (HTC) 31882 El Camino Real at Forster Street
San Juan Capistrano, CA 92675
8 a.m. to Sunset
Marco Forster Junior High Fields 25601 Camino Del Avion
San Juan Capistrano, CA 92675
8 a.m. to 10 p.m.
Stone Field 31322 Camino Capistrano
San Juan Capistrano, CA 92675
8 a.m. to Sunset
Los Rios Park 31790 Paseo Adelanto
San Juan Capistrano, CA 92675
8 a.m. to Sunset
Railroad Depot Platform Verdugo Street at Railroad
Restrooms, loading/unloading/seating platforms
5 a.m. and 10 p.m.
Reata Park Restrooms 28632 Ortega Highway
San Juan Capistrano, CA 92675
7:30 a.m. and 5:30 p.m.
Basic Daily Service Requirements/Tasks for Park Restrooms:
1.Empty all waste containers and replace liners.
2.Clean and disinfect all consumable products containers; toilet tissue, towel, seat covers, sanitary
napkin, soap, and trash cans.
3.Refill all consumable product containers mentioned above with products to be supplied by the
Contractor.
4.Clean and disinfect floor drains, all sinks, toilets, urinals, toilet seats – both sides, and exterior
surfaces of the above and below unit together with their exposed piping.
5.Clean and polish all metal frames, fixtures, faucets, and containers.
6.Clean and polish all mirrors.
7.Spot clean partitions and doors and adjacent walls.
8.Clean off splash marks on walls adjacent to or over sinks and around hand dry blowers.
9.Spot clean all ceramic tile and walls.
CSA – PAGE 29
10.Wet mop, disinfect floors, and clean grout on all restroom floors.
11.Replace hanging disinfectant and urinal blocks/screens as needed.
12.Clean and capture dust, grime and build-up from all ceiling and wall vents.
13.Clean and disinfect shower facilities.
14.Clean, disinfect and polish all drinking fountains/sinks attached to any exterior of a restroom
structure.
Basic daily service requirements/tasks for Public Areas:
1.Empty all waste containers and replace liners.
2.All exterior areas adjoining or otherwise as described shall be kept clean and free of all litter, broken
glass, cigarette butts, etc. and spot cleaned of all spills and stains.
CSA – PAGE 30
EXHIBIT “B”
SCHEDULE OF SERVICES
Service dates: Generally, 7 days/per week and/or as needed.
CSA – PAGE 31
EXHIBIT “C”
COMPENSATION
City Buildings/Facilities – Schedule 1-C
NAME/LOCATION AREA
Regular
Custodial SCHEDULED SCHEDULED SCHEDULED
SQ. FT. Schedule MONTHLY MONTHLY MONTHLY
Days/Week YEAR ONE YEAR TWO YEAR THREE
CITY HALL, PUBLIC WORKS,
POLICES SERVICES
City Hall N/A N/A N/A N/A N/A
Public Works Yard - offices and
warehouse 2,000 5 days /week
Police Services – D2 (Dancehall) 2,200 7 days /week
COMMUNITY CENTER AREA
Community Center 14,000 7 days/week
Gymnasium 12,000 7 days/week
Boys and Girls Club Lobby 1,000 7 days/week
Gymnasium Restroom 400. 7 days/week
OTHER
Lacouague - Kindergarten
Readiness Program 4,000 7 days/week
La Sala Bldg... 2,770 7 days/week
Nydegger Bldg. 1,500 5 days/week
Reata Park - Event Center,
Ramos House, Limo Barn 1,575 6 days/week
Total Monthly Cost
Total Yearly Cost
(monthly cost X 12 Mo.)
Total Contract
Cost-3 Yr. Total
City Park Restrooms/Public Areas – Schedule 2-C
CSA – PAGE 32
NAME/LOCATION AREA
Regular
Custodial SCHEDULED SCHEDULED SCHEDULED
SQ. FT. Schedule MONTHLY MONTHLY MONTHLY
Days/Week YEAR ONE YEAR TWO YEAR THREE
Sports Park incl.
concession 1,000 7 days/week
- bleachers &
surrounding area 5,000 7 days/week
Descanso Park 240 7 days/week
Cook Park -
La Novia 240 7 days/week
Cook Park - Cordova 240 7 days/week
El Camino Real Park 240 7 days/week
Historic Town Center
Park 160 7 days/week
Marco Forster Sports
Fields 280 7 days/week
Stone Field
Restrooms 300 7 days/week
Reata Park & Event
Center Restrooms (2) 600 7 days/week
Los Rios Park (include
Porch area) 880 7 days/week
Railroad Platform
Restrooms 400 7 days/week
- platform area 3,000 7 days/week
- area across the
tracks & street 3,000 7 days /week
Total Monthly Cost
Total Yearly Cost
(monthly cost X 12 mo.)
Total Contract
Cost-3 Yr. Total
Total proposal price summary, Schedule 1-C + 2-C
CSA – PAGE 33
Year Cost
SEPTEMBER 1, 2023 TO AUGUST 31, 2024 $ _______________________________
SEPTEMBER 1, 2024 TO AUGUST 31, 2025
$ _______________________________
SEPTEMBER 1, 2025 TO AUGUST 31, 2026
$ _______________________________
THREE-YEAR CONTRACT TOTAL $ _______________________________
THREE-YEAR CONTRACT COST TOTAL, IN WRITING
To be determined - non-scheduled
Classification/Title Hourly Rate
Custodial/Laborer
Supervisor
Custodial Day Porter
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The City of an Juan Capistrano, its officials, officers, employees, agents, and volunteers are Additional Insured if required by written contract or written
agreement subject to General Liability Blanket Additional Insured Provision. This Policy is Primary and we will not ask for contribution of the Policy issued to the
Additional Insured. Waiver of Subrogation applies. Ongoing Operations applies per Form CG8810. Additional Insureds included on Policies listed on
underlying schedule will also extend to Umbrella Policy per Form CU6002. Waiver of Transfer of Rights of Recovery Against Others to Us applies when
required in a contract or agreement per Form CU6495.
COMMERCIAL GENERAL LIABILITY
CG 88 10 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
COMMERCIAL GENERAL LIABILITY EXTENSION
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INDEX
SUBJECT PAGE
NON-OWNED AIRCRAFT 2
NON-OWNED WATERCRAFT 2
PROPERTY DAMAGE LIABILITY ELEVATORS 2
2
MEDICAL PAYMENTS EXTENSION 3
EXTENSION OF SUPPLEMENTARY PAYMENTS COVERAGES A AND B 3
ADDITIONAL INSUREDS BY CONTRACT, AGREEMENT OR PERMIT 3
PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION 5
ADDITIONAL INSUREDS 6
WHO IS AN INSURED INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED
FELLOW EMPLOYEE EXTENSION MANAGEMENT EMPLOYEES
6
NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7
FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7
KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT 7
LIBERALIZATION CLAUSE 7
BODILY INJURY REDEFINED 7
EXTENDED PROPERTY DAMAGE 8
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US 8
WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU
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(i) >WJRNXJX WJSYJI YT ^TZ KTW F UJWNTI TK . TW KJ\JW HTSXJHZYN[J IF^X0 TW
(ii) 3TSYJSYX YMFY ^TZ WJSY TW QJFXJ FX UFWY TK F UWJRNXJX WJSYFQ TW QJFXJ FLWJJRJSY KTW F
UJWNTI TK RTWJ YMFS . IF^X(
>FWFLWFUMX (1),(3) FSI (4) TK YMNX J]HQZXNTS IT STY FUUQ^ YT "UWTUJWY^ IFRFLJ" YT HTSYJSYX TK
UWJRNXJX WJSYJI YT ^TZ KTW F UJWNTI TK . TW KJ\JW HTSXJHZYN[J IF^X(
1 XJUFWFYJ QNRNY TK NSXZWFSHJ FUUQNJX YT YMNX HT[JWFLJ FX IJXHWNGJI NS Section III Limits of
Insurance(
‘ +)*, :NGJWY^ ;ZYZFQ 9SXZWFSHJ
CG 88 10 04 13 9SHQZIJX HTU^WNLMYJI RFYJWNFQ TK 9SXZWFSHJ @JW[NHJX =KKNHJ& 9SH(& \NYM NYX UJWRNXXNTS( Page 2 of 8
b.AMJ QFXY UFWFLWFUM TK XZGXJHYNTS 2. Exclusions NX WJUQFHJI G^ YMJ KTQQT\NSL/
5]HQZXNTSX c. YMWTZLM n. IT STY FUUQ^ YT IFRFLJ G^ KNWJ& QNLMYSNSL& J]UQTXNTS& XRTPJ TW QJFPFLJ
KWTR FZYTRFYNH KNWJ UWTYJHYNTS X^XYJRX YT UWJRNXJX \MNQJ WJSYJI YT ^TZ TW YJRUTWFWNQ^ THHZUNJI G^
^TZ \NYM UJWRNXXNTS TK YMJ T\SJW( 1 XJUFWFYJ QNRNY TK NSXZWFSHJ FUUQNJX YT 4FRFLJ AT >WJRNXJX
?JSYJI AT ETZ FX IJXHWNGJI NS Section III Limits Of Insurance.
2. >FWFLWFUM 6. ZSIJW Section III Limits Of Insurance NX WJUQFHJI G^ YMJ KTQQT\NSL/
6. @ZGOJHY YT >FWFLWFUM 5. FGT[J& YMJ 4FRFLJ AT >WJRNXJX ?JSYJI AT ETZ :NRNY NX YMJ RTXY \J \NQQ
UF^ ZSIJW 3T[JWFLJ A KTW IFRFLJX GJHFZXJ TK "UWTUJWY^ IFRFLJ" YT/
a. 1S^ TSJ UWJRNXJ/
(1) DMNQJ WJSYJI YT ^TZ0 TW
(2) DMNQJ WJSYJI YT ^TZ TW YJRUTWFWNQ^ THHZUNJI G^ ^TZ \NYM UJWRNXXNTS TK YMJ T\SJW
KTW IFRFLJ G^ KNWJ& QNLMYSNSL& J]UQTXNTS& XRTPJ TW QJFPFLJ KWTR FZYTRFYNH
UWTYJHYNTS X^XYJRX0 TW
b. 3TSYJSYX YMFY ^TZ WJSY TW QJFXJ FX UFWY TK F UWJRNXJX WJSYFQ TW QJFXJ FLWJJRJSY(
3. 1X WJLFWIX HT[JWFLJ UWT[NIJI G^ YMNX UWT[NXNTS D. EXTENDED DAMAGE TO PROPERTY RENTED TO
YOU (Tenant's Property Damage) - >FWFLWFUM 9.a. TK Definitions NX WJUQFHJI \NYM YMJ KTQQT\NSL/
9.a. 1 HTSYWFHY KTW F QJFXJ TK UWJRNXJX( 8T\J[JW& YMFY UTWYNTS TK YMJ HTSYWFHY KTW F QJFXJ TK UWJRNXJX
YMFY NSIJRSNKNJX FS^ UJWXTS TW TWLFSN_FYNTS KTW IFRFLJ G^ KNWJ& QNLMYSNSL& J]UQTXNTS& XRTPJ& TW
QJFPFLJ KWTR FZYTRFYNH KNWJ UWTYJHYNTS X^XYJRX YT UWJRNXJX \MNQJ WJSYJI YT ^TZ TW YJRUTWFWNQ^
THHZUNJI G^ ^TZ \NYM YMJ UJWRNXXNTS TK YMJ T\SJW& TW KTW IFRFLJ YT HTSYJSYX TK XZHM UWJRNXJX
YMFY FWJ NSHQZIJI NS ^TZW UWJRNXJX WJSYFQ TW QJFXJ FLWJJRJSY& NX STY FS "NSXZWJI HTSYWFHY"(
E. MEDICAL PAYMENTS EXTENSION
9K Coverage C Medical Payments NX STY TYMJW\NXJ J]HQZIJI& YMJ ;JINHFQ >F^RJSYX UWT[NIJI G^ YMNX UTQNH^ FWJ
FRJSIJI FX KTQQT\X/
BSIJW >FWFLWFUM 1.Insuring Agreement TK Section I Coverage C Medical Payments,
@ZGUFWFLWFUM (b) TK >FWFLWFUM a. NX WJUQFHJI G^ YMJ KTQQT\NSL/
(b) AMJ J]UJSXJX FWJ NSHZWWJI FSI WJUTWYJI \NYMNS YMWJJ ^JFWX TK YMJ IFYJ TK YMJ FHHNIJSY0 FSI
F. EXTENSION OF SUPPLEMENTARY PAYMENTS COVERAGES A AND B
1. BSIJW Supplementary Payments Coverages A FSI B, >FWFLWFUM 1.b. NX WJUQFHJI G^ YMJ KTQQT\NSL/
b. BU YT $3,000 KTW HTXY TK GFNQ GTSIX WJVZNWJI GJHFZXJ TK FHHNIJSYX TW YWFKKNH QF\ [NTQFYNTSX FWNXNSL
TZY TK YMJ ZXJ TK FS^ [JMNHQJ YT \MNHM YMJ 2TINQ^ 9SOZW^ :NFGNQNY^ 3T[JWFLJ FUUQNJX( DJ IT STY MF[J
YT KZWSNXM YMJXJ GTSIX(
2. >FWFLWFUM 1.d( NX WJUQFHJI G^ YMJ KTQQT\NSL/
d. 1QQ WJFXTSFGQJ J]UJSXJX NSHZWWJI G^ YMJ NSXZWJI FY TZW WJVZJXY YT FXXNXY ZX NS YMJ NS[JXYNLFYNTS TW
$500 F IF^ GJHFZXJ TK YNRJ
TKK KWTR \TWP(
G. ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT
1. >FWFLWFUM 2. ZSIJW Section II Who Is An Insured NX FRJSIJI YT NSHQZIJ FX FS NSXZWJI FS^ UJWXTS TW
TWLFSN_FYNTS \MTR ^TZ MF[J FLWJJI YT FII FX FS FIINYNTSFQ NSXZWJI NS F \WNYYJS HTSYWFHY& \WNYYJS
FLWJJRJSY TW UJWRNY( @ZHM UJWXTS TW TWLFSN_FYNTS NX FS FIINYNTSFQ NSXZWJI GZY TSQ^ \NYM WJXUJHY YT QNFGNQNY^
a. ETZW FHYX TW TRNXXNTSX& TW YMJ FHYX TW TRNXXNTSX TK YMTXJ FHYNSL TS ^TZW GJMFQK& NS YMJ
UJWKTWRFSHJ TK ^TZW TS LTNSL TUJWFYNTSX KTW YMJ FIINYNTSFQ NSXZWJI YMFY FWJ YMJ XZGOJHY TK YMJ
HTSYWFHY TW \WNYYJS FLWJJRJSY0 TW
‘ +)*, :NGJWY^ ;ZYZFQ 9SXZWFSHJ
CG 88 10 04 13 9SHQZIJX HTU^WNLMYJI RFYJWNFQ TK 9SXZWFSHJ @JW[NHJX =KKNHJ& 9SH(& \NYM NYX UJWRNXXNTS( Page 3 of 8
b.>WJRNXJX TW KFHNQNYNJX WJSYJI G^ ^TZ TW ZXJI G^ ^TZ0 TW
c. AMJ RFNSYJSFSHJ& TUJWFYNTS TW ZXJ G^ ^TZ TK JVZNURJSY WJSYJI TW QJFXJI YT ^TZ G^ XZHM UJWXTS
TW TWLFSN_FYNTS0 TW
d. =UJWFYNTSX UJWKTWRJI G^ ^TZ TW TS ^TZW GJMFQK KTW \MNHM YMJ XYFYJ TW UTQNYNHFQ XZGIN[NXNTS MFX
NXXZJI F UJWRNY XZGOJHY YT YMJ KTQQT\NSL FIINYNTSFQ UWT[NXNTSX/
(1) AMNX NSXZWFSHJ ITJX STY
XZGIN[NXNTS0
(2)
(3) 9SXZWFSHJ FUUQNJX YT UWJRNXJX ^TZ T\S& WJSY& TW HTSYWTQ GZY TSQ^ \NYM WJXUJHY YT YMJ
KTQQT\NSL MF_FWIX/
a) AMJ J]NXYJSHJ& RFNSYJSFSHJ& WJUFNW& HTSXYWZHYNTS& JWJHYNTS& TW WJRT[FQ TK
FI[JWYNXNSL XNLSX& F\SNSLX& HFSTUNJX& HJQQFW JSYWFSHJX& HTFQ MTQJX& IWN[J\F^X&
RFSMTQJX& RFWVZJJX& MTNXY F\F^ TUJSNSLX& XNIJ\FQP [FZQYX& XYWJJY GFSSJWX& TW
IJHTWFYNTSX FSI XNRNQFW J]UTXZWJX0 TW
(b) AMJ HTSXYWZHYNTS& JWJHYNTS& TW WJRT[FQ TK JQJ[FYTWX0 TW
(c) AMJ T\SJWXMNU& RFNSYJSFSHJ& TW ZXJ TK FS^ JQJ[FYTWX HT[JWJI G^ YMNX NSXZWFSHJ(
8T\J[JW/
1. AMJ NSXZWFSHJ FKKTWIJI YT XZHM FIINYNTSFQ NSXZWJI TSQ^ FUUQNJX YT YMJ J]YJSY UJWRNYYJI G^ QF\0 FSI
2. 9K HT[JWFLJ UWT[NIJI YT YMJ FIINYNTSFQ NSXZWJI NX WJVZNWJI G^ F HTSYWFHY TW FLWJJRJSY& YMJ NSXZWFSHJ
FKKTWIJI YT XZHM FIINYNTSFQ NSXZWJI \NQQ STY GJ GWTFIJW YMFS YMFY \MNHM ^TZ FWJ WJVZNWJI G^ YMJ HTSYWFHY TW
FLWJJRJSY YT UWT[NIJ KTW XZHM FIINYNTSFQ NSXZWJI(
DNYM WJXUJHY YT >FWFLWFUM 1.a. SFQ NSXZWJI ZSIJW YMNX
JSITWXJRJSY JSIX \MJS/
(1) 1QQ \TWP& NSHQZINSL RFYJWNFQX& UFWYX TW JVZNURJSY KZWSNXMJI NS HTSSJHYNTS \NYM XZHM \TWP&
TS YMJ UWTOJHY $TYMJW YMFS XJW[NHJ& RFNSYJSFSHJ TW WJUFNWX% YT GJ UJWKTWRJI G^ TW TS
GJMFQK TK YMJ FIINYNTSFQ NSXZWJI$X% FY YMJ QTHFYNTS TK YMJ HT[JWJI TUJWFYNTSX MFX GJJS
HTRUQJYJI0 TW
(2) AMFY UTWYNTS TK "^TZW \TWP" TZY TK \MNHM YMJ NSOZW^ TW IFRFLJ FWNXJX MFX GJJS UZY YT NYX
NSYJSIJI ZXJ G^ FS^ UJWXTS TW TWLFSN_FYNTS TYMJW YMFS FSTYMJW HTSYWFHYTW TW XZGHTSYWFHYTW
JSLFLJI NS UJWKTWRNSL TUJWFYNTSX KTW F UWNSHNUFQ FX F UFWY TK YMJ XFRJ UWTOJHY(
DNYM WJXUJHY YT >FWFLWFUM 1.b.
JSITWXJRJSY JSIX \MJS YMJNW \WNYYJS HTSYWFHY TW \WNYYJS FLWJJRJSY \NYM ^TZ KTW XZHM UWJRNXJX TW KFHNQNYNJX JSIX(
DNYM WJXUJHYX YT >FWFLWFUM 1.c.
YMJ JVZNURJSY WJSYFQ TW QJFXJ FLWJJRJSY MFX J]UNWJI TW ^TZ MF[J WJYZWSJI XZHM JVZNURJSY YT YMJ QJXXTW(
AMJ NSXZWFSHJ UWT[NIJI G^ YMNX JSITWXJRJSY FUUQNJX TSQ^ NK YMJ \WNYYJS HTSYWFHY TW \WNYYJS FLWJJRJSY NX XNLSJI
UWNTW YT YMJ "GTINQ^ NSOZW^" TW "UWTUJWY^ IFRFLJ"(
DJ MF[J ST IZY^ YT IJKJSI FS FIINYNTSFQ NSXZWJI ZSIJW YMNX JSITWXJRJSY ZSYNQ \J WJHJ
G^ YMJ FIINYNTSFQ NSXZWJI FX WJVZNWJI NS >FWFLWFUM b. TK 3TSINYNTS 2. Duties In the Event Of Occurrence,
Offense, Claim Or Suit ZSIJW Section IV Commercial General Liability Conditions.
‘ +)*, :NGJWY^ ;ZYZFQ 9SXZWFSHJ
CG 88 10 04 13 9SHQZIJX HTU^WNLMYJI RFYJWNFQ TK 9SXZWFSHJ @JW[NHJX =KKNHJ& 9SH(& \NYM NYX UJWRNXXNTS( Page 4 of 8
2.DNYM WJXUJHY YT YMJ NSXZWFSHJ UWT[NIJI G^ YMNX JSITWXJRJSY& YMJ KTQQT\NSL FWJ FIIJI YT >FWFLWFUM 2.
Exclusions ZSIJW Section I - Coverage A - Bodily Injury And Property Damage Liability:
AMNX NSXZWFSHJ ITJX STY FUUQ^ YT/
a.
b. HNSL TUJWFYNTSX FY YMJ
c. "2TINQ^ NSOZW^"& "UWTUJWY^ IFRFLJ" TW "UJWXTSFQ FSI FI[JWYNXNSL NSOZW^" FWNXNSL TZY TK YMJ WJSIJWNSL
TK& TW YMJ KFNQZWJ YT WJSIJW& FS^ UWTKJXXNTSFQ FWHMNYJHYZWFQ& JSLNSJJWNSL TW XZW[J^NSL XJW[NHJX&
NSHQZINSL/
(1) AMJ UWJUFWNSL& FUUWT[NSL& TW KFNQNSL YT UWJUFWJ TW FUUWT[J& RFUX& XMTU IWF\NSLX&
TUNSNTSX& WJUTWYX& XZW[J^X& KNJQI TWIJWX& HMFSLJ TWIJWX TW IWF\NSLX FSI XUJHNKNHFYNTSX0 TW
(2) @ZUJW[NXTW^& NSXUJHYNTS& FWHMNYJHYZWFQ TW JSLNSJJWNSL FHYN[NYNJX(
AMNX J]HQZXNTS FUUQNJX J[JS NK YMJ HQFNRX FLFNSXY FS^ NSXZWJI FQQJLJ SJLQNLJSHJ TW TYMJW \WTSLITNSL NS YMJ
HF
XZW[J^NSL XJW[NHJX(
d. "2TINQ^ NSOZW^" TW "UWTUJWY^ IFRFLJ" THHZWWNSL FKYJW/
(1) 1QQ \TWP& NSHQZINSL RFYJWNFQX& UFWYX TW JVZNURJSY KZWSNXMJI NS HTSSJHYNTS \NYM XZHM \TWP&
TS YMJ UWTOJHY $TYMJW YMFS XJW[NHJ& RFNSYJSFSHJ TW WJUFNWX% YT GJ UJWKTWRJI G^ TW TS
GJMFQK TK YMJ FIINYNTSFQ NSXZWJI$X% FY YMJ QTHFYNTS TK YMJ HT[JWJI TUJWFYNTSX MFX GJJS
HTRUQJYJI0 TW
(2) AMFY UTWYNTS TK "^TZW \TWP" TZY TK \MNHM YMJ NSOZW^ TW IFRFLJ FWNXJX MFX GJJS UZY YT NYX
NSYJSIJI ZXJ G^ FS^ UJWXTS TW TWLFSN_FYNTS TYMJW YMFS FSTYMJW HTSYWFHYTW TW XZGHTSYWFHYTW
JSLFLJI NS UJWKTWRNSL TUJWFYNTSX KTW F UWNSHNUFQ FX F UFWY TK YMJ XFRJ UWTOJHY(
e. 1S^ UJWXTS TW TWLFSN_FYNTS XUJHNKNHFQQ^ IJXNLSFYJI FX FS FIINYNTSFQ NSXZWJI KTW TSLTNSL TUJWFYNTSX
G^ F XJUFWFYJ ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS
JSITWXJRJSY NXXZJI G^ ZX FSI RFIJ F UFWY TK YMNX UTQNH^(
3. DNYM WJXUJHY YT YMJ NSXZWFSHJ FKKTWIJI YT YMJXJ FIINYNTSFQ NSXZWJIX& YMJ KTQQT\NSL NX FIIJI YT Section III
Limits Of Insurance:
9K HT[JWFLJ UWT[NIJI YT YMJ FIINYNTSFQ NSXZWJI NX WJVZNWJI G^ F HTSYWFHY TW FLWJJRJSY& YMJ RTXY \J \NQQ UF^
TS GJMFQK TK YMJ FIINYNTSFQ NSXZWJI NX YMJ FRTZSY TK NSXZWFSHJ/
a. ?JVZNWJI G^ YMJ HTSYWFHY TW FLWJJRJSY0 TW
b. 1[FNQFGQJ ZSIJW YMJ FUUQNHFGQJ :NRNYX TK 9SXZWFSHJ XMT\S NS YMJ 4JHQFWFYNTSX0
\MNHMJ[JW NX QJXX(
AMNX JSITWXJRJSY XMFQQ STY NSHWJFXJ YMJ FUUQNHFGQJ :NRNYX TK 9SXZWFSHJ XMT\S NS YMJ 4JHQFWFYNTSX(
H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION
AMNX UWT[NXNTS FUUQNJX YT FS^ UJWXTS TW TWLFSN_FYNTS \MT VZFQNKNJX FX FS FIINYNTSFQ NSXZWJI ZSIJW FS^ KTWR TW
JSITWXJRJSY ZSIJW YMNX UTQNH^(
3TSINYNTS 4. Other Insurance of SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS NX
FRJSIJI FX KTQQT\X/
a. AMJ KTQQT\NSL NX FIIJI YT >FWFLWFUM a. Primary Insurance:
9K FS FIINYNTSFQ NSXZWJI#X UTQNH^ MFX FS =YMJW 9SXZWFSHJ UWT[NXNTS RFPNSL NYX UTQNH^ J]HJXX& FSI
^TZ MF[J FLWJJI NS F \WNYYJS HTSYWFHY TW \WNYYJS FLWJJRJSY YT UWT[NIJ YMJ FIINYNTSFQ NSXZWJI
HT[JWFLJ TS F UWNRFW^ FSI STSHTSYWNGZYTW^ GFXNX& YMNX UTQNH^ XMFQQ GJ UWNRFW^ FSI \J \NQQ STY XJJP
HTSYWNGZYNTS KWTR YMJ FIINYNTSFQ NSXZWJI#X UTQNH^ KTW IFRFLJX \J HT[JW(
‘ +)*, :NGJWY^ ;ZYZFQ 9SXZWFSHJ
CG 88 10 04 13 9SHQZIJX HTU^WNLMYJI RFYJWNFQ TK 9SXZWFSHJ @JW[NHJX =KKNHJ& 9SH(& \NYM NYX UJWRNXXNTS( Page 5 of 8
b.AMJ KTQQT\NSL NX FIIJI YT >FWFLWFUM b. Excess Insurance:
DMJS F \WNYYJS HTSYWFHY TW \WNYYJS FLWJJRJSY& TYMJW YMFS F UWJRNXJX QJFXJ& KFHNQNYNJX WJSYFQ
HTSYWFHY TW FLWJJRJSY& FS JVZNURJSY WJSYFQ TW QJFXJ HTSYWFHY TW FLWJJRJSY& TW UJWRNY NXXZJI G^ F
XYFYJ TW UTQNYNHFQ XZGIN[NXNTS GJY\JJS ^TZ FSI FS FIINYNTSFQ NSXZWJI ITJX STY WJVZNWJ YMNX NSXZWFSHJ
YT GJ UWNRFW^ TW UWNRFW^ FSI STS’HTSYWNGZYTW^& YMNX NSXZWFSHJ NX J]HJXX T[JW FS^ TYMJW NSXZWFSHJ
KTW \MNHM YMJ FIINYNTSFQ NSXZWJI NX IJXNLSFYJI FX F <FRJI 9SXZWJI(
?JLFWIQJXX TK YMJ \WNYYJS FLWJJRJSY GJY\JJS ^TZ FSI FS FIINYNTSFQ NSXZWJI& YMNX NSXZWFSHJ NX
J]HJXX T[JW FS^ TYMJW NSXZWFSHJ \MJYMJW UWNRFW^& J]HJXX& HTSYNSLJSY TW TS FS^ TYMJW GFXNX KTW
\MNHM YMJ FIINYNTSFQ NSXZWJI MFX GJJS FIIJI FX FS FIINYNTSFQ NSXZWJI TS TYMJW UTQNHNJX(
I. ADDITIONAL INSUREDS -
AMNX UWT[NXNTS FUUQNJX YT FS^ UJWXTS TW TWLFSN_FYNTS \MT VZFQNKNJX FX FS FIINYNTSFQ NSXZWJI ZSIJW FS^ KTWR TW
JSITWXJRJSY ZSIJW YMNX UTQNH^(
1. AMJ KTQQT\NSL NX FIIJI YT 3TSINYNTS 2. Duties In The Event Of Occurrence, Offense, Claim or Suit:
1S FIINYNTSFQ NSXZWJI ZSIJW YMNX JSITWXJRJSY \NQQ FX XTTS FX UWFHYNHFGQJ/
a.
NSXZWFSHJ YT ZX0
b. AJSIJW YMJ IJKJS
F[FNQFGQJ YT YMJ FIINYNTSFQ NSXZWJI0 FSI
c. 1LWJJ YT RFPJ F[FNQFGQJ FS^ TYMJW NSXZWFSHJ \MNHM YMJ FIINYNTSFQ NSXZWJI MFX KTW F QTXX \J HT[JW
ZSIJW YMNX 3T[JWFLJ >FWY(
d. DJ MF[J ST IZY^ YT IJKJSI TW NSIJRSNK^ FS FIINYNTSFQ NSXZWJI ZSIJW YMNX JSITWXJRJSY ZSYNQ \J
WJHJN[J \WNYYJS STYNHJ TK F "XZNY" G^ YMJ FIINYNTSFQ NSXZWJI(
2. AMJ QNRNYX TK NSXZWFSHJ FUUQNHFGQJ YT YMJ FIINYNTSFQ NSXZWJI FWJ YMTXJ XUJHNKNJI NS F \WNYYJS HTSYWFHY TW
\WNYYJS FLWJJRJSY TW YMJ QNRNYX TK NSXZWFSHJ FX XYFYJI NS YMJ 4JHQFWFYNTSX TK YMNX UTQNH^ FSI IJKNSJI NS
Section III Limits of Insurance TK YMNX UTQNH^& \MNHMJ[JW FWJ QJXX( AMJXJ QNRNYX FWJ NSHQZXN[J TK FSI STY
NS FIINYNTS YT YMJ QNRNYX TK NSXZWFSHJ F[FNQFGQJ ZSIJW YMNX UTQNH^.
J. WHO IS AN INSURED - INCIDENTAL MEDICAL ERRORS / MALPRACTICE
WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES
>FWFLWFUM 2.a.(1) TK Section II - Who Is An Insured NX WJUQFHJI \NYM YMJ KTQQT\NSL/
(1) "2TINQ^ NSOZW^" TW "UJWXTSFQ FSI FI[JWYNXNSL NSOZW^"/
(a) AT ^TZ& YT ^TZW UFWYSJWX TW RJRGJWX $NK ^TZ FWJ F UFWYSJWXMNU TW OTNSY [JSYZWJ%& YT ^TZW RJRGJWX
$NK ^TZ FWJ F QNRNYJI QNFGNQNY^ HTRUFS^%& YT F HT’"JRUQT^JJ" \MNQJ NS YMJ HTZWXJ TK MNX TW MJW
JRUQT^RJSY TW UJWKTWRNSL IZYNJX WJQFYJI YT YMJ HTSIZHY TK ^TZW GZXNSJXX& TW YT ^TZW TYMJW
"[TQZSYJJW \TWPJWX" \MNQJ UJWKTWRNSL IZYNJX WJQFYJI YT YMJ HTSIZHY TK ^TZW GZXNSJXX0
(b) AT YMJ XUTZXJ& HMNQI& UFWJSY& GWTYMJW TW XNXYJW TK YMFY HT’"JRUQT^JJ" TW "[TQZSYJJW \TWPJW" FX F
HTSXJVZJSHJ TK >FWFLWFUM (1) (a) FGT[J0
(c) 6TW \MNHM YMJWJ NX FS^ TGQNLFYNTS YT XMFWJ IFRFLJX \NYM TW WJUF^ XTRJTSJ JQXJ \MT RZXY UF^
IFRFLJX GJHFZXJ TK YMJ NSOZW^ IJXHWNGJI NS >FWFLWFUMX (1) (a) TW (b) FGT[J0 TW
(d) 1WNXNSL TZY TK MNX TW MJW UWT[NINSL TW KFNQNSL YT UWT[NIJ UWTKJXXNTSFQ MJFQYM HFWJ XJW[NHJX( 8T\J[JW&
NK ^TZ FWJ STY NS YMJ GZXNSJXX TK UWT[NINSL UWTKJXXNTSFQ MJFQYM HFWJ XJW[NHJX TW UWT[NINSL
UWTKJXXNTSFQ MJFQYM HFWJ UJWXTSSJQ YT TYMJWX& TW NK HT[JWFLJ KTW UWT[NINSL UWTKJXXNTSFQ MJFQYM HFWJ
XJW[NHJX NX STY TYMJW\NXJ J]HQZIJI G^ XJUFWFYJ JSITWXJRJSY& YMNX UWT[NXNTS $>FWFLWFUM (d)% ITJX
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