2022_QUADIENT_Request for Quote - Postage Meter
Request for Quote
Postage Meter Lease & Service Agreement
City of San Juan Capistrano
City Clerk’s Office
Quotes Due 4:00 PM Thursday, January 12, 2023
Submit Quotes by email to cjakl@sanjuancapistrano.org
The City of San Juan Capistrano is requesting quotes for a Postage Meter Lease &
Service Agreement. Our current machine is a Pitney Bowes DM475. The lease
agreement expired October 2022.
The new machine will be installed at: 30448 Rancho Viejo Road, San Juan Capistrano,
CA 92675.
The new equipment must have the following capabilities:
o Meter meets USPS compliant IMI Indicia
o The ability to meter sealed envelopes, meter & seal envelopes, and only seal
envelopes
o Detached scale with ability to weigh up to 10-pound packages
o Printer capability to print postage tapes for packages
o Ability to meter mixed envelope sizes and weight
o Ability to meter postcards smoothly
o User friendly operation
o A stand for the machine is not required. The machine will be placed on existing
countertops.
Historical mail processing (number of pieces per year)
2018: 23,395
2019: 21,609
2020: 15,970
2021: 14,276
2022: 11,328 (January 1, 2022 – November 30, 2022)
Please quote lease terms of 60 months with quarterly payments. Proposed service and
subscriptions costs should be included in the quarterly cost.
Postage Meter Lease & Service Agreement RFQ 2022
Quote response should include:
Copy of proposal signed by the individual authorized to submit the quote
Lease term including rental subscription and maintenance terms
Full quarterly cost
Equipment model information & specifications
Estimated timeframe for delivery and installation
Options for loading funds onto meter
Costs for meter tape, sealing solution and ink for proposed
Average ink yield for proposed equipment
Questions Concerning the RFQ:
Questions and requests for clarification and/or explanation regarding any aspect of
this RFQ, should be addressed to Christy Jakl, Assistant City Clerk, at
cjakl@sanjuancapistrano.org no later than 4:00 PM on Thursday, December 22, 2022.
RFQ Time Table:
RFQ posted on City Website &
Distributed to Interest Parties
Thursday, December 1, 2022
Questions Due: Thursday, December 22, 2022 – email to
cjakl@sanjuancapistrano.org
Answers Published (City’s
Website & Distributed to
Interest Parties)
Friday, December 23, 2022
Quotes Due: Thursday, January 12, 2023, by 4:00 PM – email to
cjakl@sanjuancapistrano.org
Review of Quotes & Awarding Review of proposals conducted in January 2023 with
announcement of decision by Thursday, February 2,
2023
Authorized Agent Signature:_______________________________________________
Authorized Agent Name:__________________________________________________
Company Name:________________________________________________________
Phone Number:_________________________________________________________
Email:_________________________________________________________________