Loading...
2022_QUADIENT_Request for Quote - Postage Meter Request for Quote Postage Meter Lease & Service Agreement City of San Juan Capistrano City Clerk’s Office Quotes Due 4:00 PM Thursday, January 12, 2023 Submit Quotes by email to cjakl@sanjuancapistrano.org The City of San Juan Capistrano is requesting quotes for a Postage Meter Lease & Service Agreement. Our current machine is a Pitney Bowes DM475. The lease agreement expired October 2022. The new machine will be installed at: 30448 Rancho Viejo Road, San Juan Capistrano, CA 92675. The new equipment must have the following capabilities: o Meter meets USPS compliant IMI Indicia o The ability to meter sealed envelopes, meter & seal envelopes, and only seal envelopes o Detached scale with ability to weigh up to 10-pound packages o Printer capability to print postage tapes for packages o Ability to meter mixed envelope sizes and weight o Ability to meter postcards smoothly o User friendly operation o A stand for the machine is not required. The machine will be placed on existing countertops. Historical mail processing (number of pieces per year) 2018: 23,395 2019: 21,609 2020: 15,970 2021: 14,276 2022: 11,328 (January 1, 2022 – November 30, 2022) Please quote lease terms of 60 months with quarterly payments. Proposed service and subscriptions costs should be included in the quarterly cost. Postage Meter Lease & Service Agreement RFQ 2022 Quote response should include:  Copy of proposal signed by the individual authorized to submit the quote  Lease term including rental subscription and maintenance terms  Full quarterly cost  Equipment model information & specifications  Estimated timeframe for delivery and installation  Options for loading funds onto meter  Costs for meter tape, sealing solution and ink for proposed  Average ink yield for proposed equipment Questions Concerning the RFQ: Questions and requests for clarification and/or explanation regarding any aspect of this RFQ, should be addressed to Christy Jakl, Assistant City Clerk, at cjakl@sanjuancapistrano.org no later than 4:00 PM on Thursday, December 22, 2022. RFQ Time Table: RFQ posted on City Website & Distributed to Interest Parties Thursday, December 1, 2022 Questions Due: Thursday, December 22, 2022 – email to cjakl@sanjuancapistrano.org Answers Published (City’s Website & Distributed to Interest Parties) Friday, December 23, 2022 Quotes Due: Thursday, January 12, 2023, by 4:00 PM – email to cjakl@sanjuancapistrano.org Review of Quotes & Awarding Review of proposals conducted in January 2023 with announcement of decision by Thursday, February 2, 2023 Authorized Agent Signature:_______________________________________________ Authorized Agent Name:__________________________________________________ Company Name:________________________________________________________ Phone Number:_________________________________________________________ Email:_________________________________________________________________