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23-0217_QUADIENT_Staff Memo Project Memo February 17, 2023 TO: Ben Siegel, City Manager FROM: Christy Jakl, Assistant City Clerk SUBJECT: Postage Meter Lease The City currently utilizes services with Pitney Bowes for monthly lease of a mailing system meter to print postage. The current Pitney Bowes lease expired October 31, 2022, and has been month-to-month since. In addition to the lease expiring, the current meter will be out of compliance with USPS indicia standards beginning 2024. Our office issued a request for quotes to replace the current machine with an up-to-date mailing system and for monthly lease services. The City Clerk’s office received proposals from Pitney Bowes and Quadient (formerly Neopost). After review and consideration of the proposals received, staff recommends Quadient for services. Quadient can provide a postage meter in compliance with USPS indicia standards at a lower rate than Pitney Bowes; and staff preferred the user interface of Quadient’s meter over Pitney Bowes. The City Attorney has reviewed and approved the Government Product Lease Agreement. Staff recommends that the City Manager award the Lease Agreement to Quadient in the lease amount of $312 per month for a 60-month term. Lease Agreement is include for approval and signature. Attachments: 1. Quadient Proposal 2. Government Product Lease Agreement 3. Bid Recap