23-0620_ORANGE, COUNTY OF_F2a_Agenda ReportCity of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Benjamin Siegel, City Manager
SUBMITTED BY: Ken Al-Imam, Chief Financial Officer
PREPARED BY: Michelle Short, Finance Manager
DATE: June 20, 2023
SUBJECT: Operating and Capital Budget for Fiscal Year 2023-24, including:
Seven-Year Capital Improvement Program for Fiscal Years 2023-24
through 2029-30; Measure M2 Seven-Year Capital Improvement
Program for Fiscal Years 2023-24 through 2029-30; Fiscal Year
2023-24 Appropriations Limitation; Property Tax Rate for 2017
Taxable General Obligation Refunding Bonds (Measure Y) for Fiscal
Year 2023-24; Reserves Funding; Investment Policy; Third
Amendment to Five-Year Agreement with County of Orange for Law
Enforcement Services; and Amendment to Resolution 22-06-07-09,
the City’s Personnel Classification and Compensation Plans; Notice
of Intent to Use Animal Care Services
RECOMMENDATIONS:
1. Adopt the Resolution that approves the Operating and Capital Budget for Fiscal
Year 2023-24;
2. Adopt the Resolution that approves the Seven-Year Capital Improvement Program
for Fiscal Years 2023-24 through 2029-30;
3.Approve the Measure M2 Seven-Year Capital Improvement Program for Fiscal
Years 2023-24 through 2029-30;
4.Adopt the Resolution establishing the Fiscal Year 2023-24 Appropriations
Limitation;
6/20/2023
F2a
City Council Agenda Report
June 20, 2023
Page 2 of 8
5. Adopt the Resolution establishing the property tax rate for the 2017 Taxable
General Obligation Refunding Bonds (Open Space Measure Y) for Fiscal Year
2023-24;
6. Approve funding of General Fund reserve targets as presented at the budget
workshop held on May 2, 2023, and as presented in Exhibit A to Attachment 1;
7. Approve City’s revised Investment Policy;
8. Approve the Third Amendment to the Five-Year Agreement with the County of
Orange for the provision of law enforcement services;
9. Adopt a Resolution amending Resolution No. 22-06-07-09, the City’s Personnel
Classification and Compensation Plan;
10. Approve the appointment of Matisse Reischl as Assistant City Manager; and,
11. Approve and authorize the City Manager to sign a Notice of Intent to use animal
care services provided under the City’s agreement with the County of Orange for
the period from July 1, 2023, through June 30, 2024.
EXECUTIVE SUMMARY:
The appropriations set forth in the accompanying resolutions reflect the proposed
Operating and Capital Budget for Fiscal Year 2023-24 and the proposed Seven-Year
Capital Improvement Program for Fiscal Years 2023-24 through 2029-30. These budget
resolutions provide total operating appropriations of $48.9 million and total capital
appropriations of $25.3 million. The recommended action also includes annual approval
of public safety contract services as well as personnel classification changes discussed
at the budget workshop.
DISCUSSION/ANALYSIS:
Operating and Capital Budget
On May 2 and 16, 2023, the City held workshops to review with the City Council the
proposed budget for Fiscal Year 2023-24. At the workshops, the City Council received
detailed staff presentations and directed staff to appropriate an additional $6.9 million
from the General Fund to the Fiscal Year 2023-24 proposed budget. This action allows
the investment of funds in excess of General Fund reserve targets in a variety of capital
projects without increasing the recurring expenditure obligations of the General Fund.
A summary of the Budget Resolution (Attachment 1) for the Fiscal Year 2023-24
Operating and Capital Improvement Budget is set forth below:
City Council Agenda Report
June 20, 2023
Page 3 of 8
Seven-Year Capital Improvement Program
The Seven-Year Capital Improvement Program presented to the City Council at the Fiscal
Year 2023-24 budget workshops provided an update of the program to reflect revised
revenue projections and an advancement of priority projects to the extent permitted by
available funding.
Attachment 2 presents the Resolution regarding the Seven-Year Capital Improvement
Program for Fiscal Years 2023-24 through 2029-30, summarized as follows:
The Seven-Year Capital Improvement Program includes funding approved by the City
Council on October 5, 2021, to initiate an unprecedented investment in the City’s roadway
network. On May 16, 2023, the City Council directed staff to appropriate an additional
$3.0 million in General Fund reserves to accelerate the pavement rehabilitation projects.
The first of these projects, Camino Capistrano Pavement Rehabilitation Project (CIP
19102), will be completed by this summer. The next major initiative will be residential
streets rehabilitation that is programmed to be completed in Fiscal Year 2023-24. The
neighborhoods scheduled to be included in this project have been expanded as a result
Operating
Expenditures
Capital
Expenditures
Transfers
Between
Funds Total
General Fund 35,488,422$ 14,428,000$ -$ 49,916,422$
Other Governmental Funds 5,459,183 10,743,594 754,000 16,956,777
Enterprise Funds - - - -
Internal Service Funds 7,937,945 100,000 - 8,037,945
Total All City Funds (1)48,885,550$ 25,271,594$ 754,000$ 74,911,144$
Fiscal Year 2023-24
(1) Totals do not include the San Juan Public Financing Authority and San Juan Capistrano Housing
Authority (See Exhibit A to the Resolution).
Project
Fiscal Year (1)Expenditures
2023-24 25,271,594$
2024-25 6,522,140
2025-26 16,124,000
2026-27 4,636,440
2027-28 5,605,500
2028-29 4,082,000
2029-30 3,098,000
TOTAL 65,339,674$
(1) The Fiscal Year 2023-24 project expenditures have been appropriated as part of the 2023-24
Operating and Capital Budgets.
City Council Agenda Report
June 20, 2023
Page 4 of 8
of the additional funding approved by City Council.
In addition to accelerating road projects, the proposed CIP budget includes funding for:
• Sports park renovation ($2.0 million)
• La Novia passive park ($500,000)
• Calle Arroyo traffic signal ($450,000)
• Skateboard park and Ecology Center fencing ($1.7 million)
• Storm drain repairs ($500,000)
• Creek maintenance endowment ($300,000)
• Basketball courts ($50,000)
• Stonehill landscaping ($150,000)
• Del Obispo parkways ($150,000)
• Monument sign design ($50,000)
• La Novia bridge study ($100,000)
A modified version of the Seven-Year Capital Improvement Program for Fiscal Years
2023-24 through 2029-30 has been included at Attachment 3 to meet the requirements
of the OCTA Measure M2 program. This version of the Seven-Year Capital Improvement
Program includes costs associated with the City’s senior mobility program, trash screen
maintenance program and summer trolley program that are not capital expenditures for
budgetary purposes. Approval of this document is required to continue to receive
Measure M2 transportation funds.
Establishment of the Appropriations Limitation for Fiscal Year 2023-24
Article XIII of the California State Constitution requires that local governments establish
a limitation on the amount of proceeds of taxes that may be appropriated for spending. It
is the City’s responsibility to calculate the annual appropriations limit using a methodology
established by state statute. The previous fiscal year’s limit is increased by a unifying
factor that takes into account changes in population as well as inflation. For the inflation
factor, cities may choose either the change in the measurement of California Per Capita
Personal Income (CCPI) or the change in the amount of the City’s assessed valuation
that is due to non-residential construction. For the population factor, cities can select
either the change in population for the city or that of the county. The choice of each of
these factors is made by an annual election of Council by means of a resolution.
Based on the foregoing methodology set forth in state law, the appropriations limitation
for Fiscal Year 2023-24 has been determined to be $103,866,774 (Exhibit A of
Attachment 4). The City's budgeted expenditures for Fiscal Year 2023-24 that are funded
by proceeds of taxes as defined by state law are significantly below the limit and,
therefore, the City’s Fiscal Year 2023-24 Budget is in compliance with the State
Constitution with respect to this matter.
Approval of Property Tax Rates for Voter-Approved Bonded Indebtedness
On November 4, 2008, voters approved Measure Y, which provided $30 million in bond
funding for the acquisition, preservation, enhancement and improvement of land to
City Council Agenda Report
June 20, 2023
Page 5 of 8
protect and preserve open space, natural areas, creeks and streams, historic areas,
undeveloped hillsides, natural ridges and to provide additional recreational amenities,
such as bike and walking trails, equestrian facilities, parks and sports fields. Pursuant to
Measure Y, $30 million in bonds were issued under this measure in January 2010. In
February 2017, the City issued taxable refunding bonds to refinance the original bonds.
The City must annually establish the ad valorem tax rate that is necessary to fund the
annual installments of principal and interest that are associated with voter-approved
bonded indebtedness (general obligation bonds). The calculation for this tax rate takes
into account the debt service requirements for the year in question in order to determine
the amount that needs to be collected from the ad valorem tax levy to fully fund debt
service on the general obligation bonds of the City. Once that amount is determined, it is
then divided by the estimated amount of secured assessed valuation applicable to the
fiscal year in question to arrive at the tax rate for the levy. Upon approval by the City
Council, the County of Orange is notified of the approved rate for placement on the
property tax roll. The ad valorem tax rate for the City’s voter-approved debt for Fiscal Year
2023-24 is $0.01797 per $100 of assessed valuation (Attachment 5), a rate comparable
to that of the prior year.
Investment Policy
As a part of the financial review associated with the budget process, the Chief Financial
Officer and the City’s investment advisor (Chandler Asset Management) evaluated the
City’s investment policy. Attachment 8 provides the proposed revised investment policy
that resulted from this evaluation, with proposed changes tracked. Attachment 9 provides
a clean version of the proposed revised policy. This year the changes are very minor,
primarily constituting wording changes to eliminate duplicative language and to clarify
terminology. In addition, in order to conform to current state law regarding authorized local
government investments, language was added to prohibit forward settlement exceeding
45 days. This new legal requirement will have no impact on the City’s investment
management. This is because the City’s investment management firm typically purchases
securities with settlement dates that range between one and three days from the date of
purchase.
Third Amendment to Law Enforcement Services Agreement with County of Orange
The Five-Year Law Enforcement Services Agreement (Agreement) with the Orange
County Sheriff’s Department (OCSD) was initiated on July 1, 2020, and will terminate on
June 30, 2025 (Attachment 6). This Agreement requires that the County submit a
proposed staffing level and financial obligation update each year to the City for approval.
OCSD has submitted the Third Amendment to the Agreement for the period from July 1,
2023, to June 30, 2024 (Attachment 7). On May 16, 2023, the City Council directed staff
to fund an additional deputy using Parking Maintenance Fund revenues for an annual
cost of $307,000 and a patrol vehicle for a one-time cost of $107,000. The total cost of
law enforcement services for Fiscal Year 2023-24 as estimated in the Third Amendment
is $12,122,216, which 3.17% greater than the amount reflected in the contract
amendment for Fiscal Year 2022-23. With that in mind, the proposed budget reflects a
10% increase in the cost of OCSD contracted services in order to provide for an
anticipated contract adjustment in Fiscal Year 2023-24 resulting from ongoing OCSD
City Council Agenda Report
June 20, 2023
Page 6 of 8
labor negotiations that are expected to be completed in Fiscal Year 2023-24. The amount
budgeted for contracted law enforcement services as set forth in the Fiscal Year 2023-24
Adopted Budget includes a discount of 0.25%, or $30,305, for timely monthly payment.
The OCSD contract for Fiscal Year 2023-24 provides for 31 full-time OCSD employees
dedicated to service in San Juan Capistrano.
The following chart summarizes the City’s law enforcement staffing resources:
QUANTITY DEDICATED POSITIONS
1 Captain
5 Sergeant (4 Patrol + 1 Administrative)
2 Investigator
16 DS II Patrol
2 DS II Motorcycle
1 DS II Community Support
1 DS II - DET
Cadet - Extra Help
28 Subtotal Safety
2 Community Services Officer
1 Crime Prevention Specialist
3 Subtotal Professional
31 TOTAL
The City also shares law enforcement resources with other South Orange County cities.
In Fiscal Year 2023-24 these shared personnel resources would equate to 16.9 full-time
employees. The following chart depicts the City’s shared law enforcement personnel
resources:
QUANTITY REGIONAL / SHARED STAFF % ALLOCATION
0.6 Traffic - Sergeant 5.79%
4 Traffic - Deputy Sheriff II 5.79%
2 Traffic - Investigative Assistant 5.79%
1 Traffic - Office Specialist 5.79%
0.3 Auto Theft - Sergeant 4.78%
2 Auto Theft - Investigator 4.78%
1 Auto Theft - Investigative Assistant 4.78%
1 Auto Theft - Office Specialist 4.78%
1 DET - Sergeant 7.39%
1 DET - Investigator 7.39%
2 Courts - Investigative Assistant 15.74%
1 Motorcycle Sergeant + MDC 8.16%
16.90 TOTAL
In addition to these resources, OCSD provides the City with specialized resources that
support local deputies that focus on economic crimes and gang suppression and other
matters that require specialized personnel.
City Council Agenda Report
June 20, 2023
Page 7 of 8
Staffing
The documents accompanying the budget resolution for Fiscal Year 2023-24 include a
resolution amending Resolution No. 22-06-07-09, the City’s personnel classification and
compensation plans, which are needed to effectuate the personnel classification changes
that the City Council directed staff to include in the final budget for Fiscal Year 2023-24.
The revised personnel classification and compensation plans also reflect an adjustment
to increase the lowest tier of compensation to conform to state minimum wage
requirements. The proposed budget also includes a one-time retention payment of
$2,000 for all full-time City employees, and a pro-rated retention payment for part-time
employees.
Additionally, the City Manager is charged with hiring an Assistant City Manager (ACM),
who oversees several key functions in the organization and serves as Acting City
Manager in the absence of the City Manager. The City’s Municipal Code requires that the
City Council approve the appointment of the ACM. The City Manager has selected
Matisse Reischl, the City’s current Assistant to the City Manager/Director of Community
Services, to fill the current vacant ACM position.
Reserve Targets
At the budget workshops, the City Council directed that staff fully fund the City’s reserve
targets at $22.5 million, as recommended.
Animal Care Services
Under its agreement with the County of Orange for animal care services, the City is
required to sign a Notice of Intent (Attachment 11) to use the County for animal care
services for Fiscal Year 2023-24. Staff recommends that the City Manager be authorized
to sign the Notice of Intent.
FISCAL IMPACT:
The fiscal impact of the Proposed Operating and Capital Budget for Fiscal Year 2023-24
on each fund of the City is summarized in Exhibit A to Attachment 1. The fiscal impact of
the Proposed Seven-Year Capital Improvement Program for Fiscal Years 2023-24
through 2029-30 is summarized in Exhibit A to Attachment 2.
ENVIRONMENTAL IMPACT:
Not applicable.
PRIOR CITY COUNCIL REVIEW:
In the budget workshops held on May 2 and 16, 2023, the City Council reviewed the
Proposed Operating and Capital Budget for Fiscal Year 2023-24 and the Proposed
Seven-Year Capital Improvement Program for Fiscal Years 2023-24 through 2029-30 and
directed staff to prepare the proposed budget for adoption with the following changes:
City Council Agenda Report
June 20, 2023
Page 8 of 8
• New deputy and patrol vehicle funded by parking revenues ($414,000)
• Position changes (approximating $200,000)
• Employee retention payments (approximating $150,000)
• Capital projects funded with General Fund reserves ($6.7 million)
• Capital projects funded by other funds ($1.5 million)
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
The Seven Year CIP for Fiscal Years 2023-2030 will be reviewed by the Planning
Commission for consistency with the City’s General Plan on June 14, 2023.
NOTIFICATION:
• Classified Employees Association
• Management and Professional Employees Association
ATTACHMENTS:
Attachment 1 Resolution Adopting the Fiscal Year 2023-24 Operating and Capital
Budget
Attachment 2 Resolution Adopting the Seven-Year Capital Improvement Program
for Fiscal Years 2023-24 through 2029-30
Attachment 3 Measure M2 Seven-Year Capital Improvement Program for Fiscal
Years 2023-24 through 2029-30
Attachment 4 Resolution Establishing the Fiscal Year 2023-24 Appropriations
Limitation
Attachment 5 Resolution Establishing the Property Tax Rate for the Open Space
(Measure Y) General Obligation Bonds, Series 2017 for Fiscal Year
2023-24
Attachment 6 Five-Year Agreement for Law Enforcement Services
Attachment 7 Third Amendment to the Five-Year Agreement for Law Enforcement
Services
Attachment 8 Investment Policy - Redline
Attachment 9 Investment Policy - Clean
Attachment 10 Resolution Amending Resolution 22-06-07-09, the City’s Personnel
Classification and Compensation Plans
Attachment 11 Animal Shelter Notice of Intent
1
RESOLUTION NO. 23-06-20-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA ADOPTING THE FISCAL YEAR 2023-24
OPERATING AND CAPITAL IMPROVEMENT BUDGET AND
AUTHORIZING EXPENDITURES AND APPROPRIATIONS RELATED
THERETO
WHEREAS, at its regular meetings on May 2 and 16, 2023, the City Council of
the City of San Juan Capistrano held a Budget Workshop to review the recommendations
for the Proposed Fiscal Year 2023-24 Operating Budget and the Proposed Seven-Year
Capital Improvement Program for Fiscal Years 2023-24 through 2029-30; and,
WHEREAS, the Proposed Fiscal Year 2023-24 Operating and Capital Budget
are the basis for the financial and economic implementation of the City’s General Plan; and,
WHEREAS, the Proposed Fiscal Year 2023-24 Operating and Capital Budget
provide for service levels necessary to respond to the needs of the community and which
are deemed appropriate by the City Council, and concurrently provides a work force to fill
these service needs; and,
WHEREAS, the City Council recognizes that the Proposed Fiscal Year 2023-
24 Operating and Capital Budget will require adjustments from time to time, and
accordingly, the City Manager is authorized to execute necessary transfers to carry out the
scope of services as approved.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby determine as follows:
1. That the Proposed Fiscal Year 2023-24 Operating and Capital Budget as
shown in Exhibit A attached hereto and incorporated by reference herein, after giving effect
to any amendments authorized by City Council in the regular City Council meeting held on
June 20, 2023, are adopted as follows:
ATTACHMENT 1
2
Operating
Expenditures
Capital
Expenditures
Transfers
Between
Funds Total
General Fund 35,488,422$ 14,428,000$ ‐$ 49,916,422$
Other Governmental Funds 5,459,183 10,743,594 754,000 16,956,777
Enterprise Funds ‐ ‐ ‐ ‐
Internal Service Funds 7,937,945 100,000 ‐ 8,037,945
Total All City Funds (1)48,885,550$ 25,271,594$ 754,000$ 74,911,144$
Fiscal Year 2023‐24
(1)To tals do not include the San Juan Public Financing Authority and San Juan Capistrano Housing
Authority (See Exhibit A to the Resolution).
2. That total appropriations for each fund may only be increased or decreased
by the City Council by amending the budget, except as provided herein.
3. That the legal level of budgetary control is at the fund level. Budgets may
not legally be exceeded at the fund level without appropriate authorization by the City
Council. Budgeted amounts for individual classifications within a fund may be exceeded as
long as the total annual budget for that fund is not exceeded.
4. That the following controls are hereby placed on the transfers of budgeted
funds:
a. The City Manager may authorize transfers of funds from account to
account within any operating department.
b. The City Manager may authorize transfers of funds from department to
department within any fund up to $50,000.
c. The City Manager may delegate the authority to make budget
transfers and adjustments up to $10,000.
d. The City Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the City Manager may authorize
increases in an appropriation for a specific purpose where the
appropriation is offset by unbudgeted revenues, which are designated for
said specific purpose; the City Manager may authorize year end budget
adjustments as may be needed to reflect final allocations of internal
service fund expenditures to the various departments.
5. That all appropriations for outstanding encumbrances and projects
currently underway and remaining unexpended at June 30, 2023, as approved by the City
Manager or his designee, are hereby appropriated to the Fiscal Year 2023-24 Operating
Budget.
ATTACHMENT 1
3
PASSED, APPROVED, AND ADOPTED this 20th day of June 2023.
__________________________________
HOWARD HART, MAYOR
ATTEST:
___________________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 1
ProjectedProjectedBeginning Operating CIP Transfers Transfers Proposed EndingBalance Revenues Expenditures Expenditures In Out Reserve Balance7/1/2023 (1)FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 Adjustments 6/30/2024GENERAL FUNDSGeneral FundUnassigned6,452,993$ 38,062,000$ (35,488,422)$ (7,914,000) 754,000$ -$ (1,500,000)$ 366,571$ Reserve - Tuition Reimbursement Program35,000 - - - - - - 35,000 Reserve - Cash Flow5,000,000 - - - - - - 5,000,000 Reserve - Economic Uncertainty10,000,000 - - - - - - 10,000,000 Reserve - Contingency3,500,000 - - - - - 1,500,000 5,000,000 Reserve - Capital/City Hall Project- - - - - - 2,500,000 2,500,000 Reserve - Eastern Open Space Deficit2,500,000 - - - - - (2,500,000) - Reserve - Street Rehabilitation Program6,514,000 - - (6,514,000) - - - - Total General Fund34,001,993 38,062,000 (35,488,422) (14,428,000) 754,000 - - 22,901,571 Parking Maintenance FundAssigned-Parking Maintenance204,646 1,409,000 (1,507,930) - - - - 105,716 Successor Agency to the CRA/Housing Authority Administration Fund Unassigned(55,235) 196,510 (199,920) - - - - (58,645) Farm Operations FundAssigned-Farm Operations921,739 222,000 (74,000) (816,522) - - - 253,217 Eastern Open Space FundAssigned-Eastern Open Space Operations(1,241,776) 480,000 (263,490) - - - - (1,025,266) GENERAL FUNDS - TOTAL33,831,367$ 40,369,510$ (37,533,762)$ (15,244,522)$ 754,000$ -$ -$ 22,176,593$ Special Revenue FundsC&D Forfeited Bonds FundRestricted-Recycling Programs1,325,853$ 25,000$ (256,015)$ -$ -$ -$ -$ 1,094,838$ Road Maintenance and Rehabilitation Account (RMRA)Restricted-Streets and Roads Capital Projects(145,982) 865,000 - (719,000) - - - 18 Certified Access Specialist Program (C.A.S.P.)Restricted-CASP Program22,468 1,000 (8,700) - - - - 14,768 Permanent Local Housing Allocation (PHLA)Restricted-PHLA- 149,000 (148,700) - - - - 300 Systems Development/Ord. 211 FundRestricted-Streets and Roads Capital Projects1,761,430 245,000 - (1,829,621) - - - 176,809 CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2023/24BUDGET SUMMARYEXHIBIT A - Page 1 of 4
ProjectedProjectedBeginning Operating CIP Transfers Transfers Proposed EndingBalance Revenues Expenditures Expenditures In Out Reserve Balance7/1/2023 (1)FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 Adjustments 6/30/2024CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2023/24BUDGET SUMMARYPark and Recreation FundRestricted-Parks and Recreation Capital Projects919,349 123,500 - (920,000) - - - 122,849 Drainage FundRestricted-Storm Drain Capital Projects(142,052) 105,000 - - - - - (37,052) Agricultural Preservation FundRestricted-Agricultural Preservation Projects564,478 119,000 - (683,478) - - - - Landscape Maintenance FundRestricted-Landscape Maintenance186,912 140,000 (193,955) - - - - 132,957 CDBG/HOME FundRestricted-Housing Rehabilitation for Low and 317,818 124,000 (294,865) - - - - 146,953 Moderate Income Housing PersonsGas Tax FundRestricted-Street Rehabilitation and Maintenance521,421 1,005,000 - (1,176,379) - (350,000) - 42 CCFP FundDeveloper Contributions for Specific Projects113,133 - - - - - - 113,133 Restricted-Streets and Roads Capital Projects9,907,118 3,079,000 - (550,000) - - - 12,436,118 Total CCFP Fund10,020,251 3,079,000 - (550,000) - - - 12,549,251 S.O.N.G.S. FundRestricted-Emergency Preparedness10,305 147,138 (147,138) - - - - 10,305 AQMD FundRestricted-Mobile Source Emissions Reduction Programs241,594 46,000 (5,000) - - (36,000) - 246,594 Measure M FundRestricted-Streets and Roads Capital Projects849,876 984,000 - (1,833,800) - - - 76 Housing In-Lieu Fee FundNon-Spendable - Noncurrent Receivables4,118,288 4,118,288 Restricted-Affordable Housing 7,234,766 23,000 7,257,766 Total Housing In-Lieu Fund11,353,054 23,000 - - - - - 11,376,054 Local Law Enforcement Grants FundRestricted-Law Enforcement- 161,000 - - - (161,000) - - Park and Open Space Grant Fund Restricted-Capital Projects- - - - - - - - Street and Highways Grant FundRestricted-Capital Projects(67,592) 754,200 - (547,200) - (207,000) - (67,592) EXHIBIT A - Page 2 of 4
ProjectedProjectedBeginning Operating CIP Transfers Transfers Proposed EndingBalance Revenues Expenditures Expenditures In Out Reserve Balance7/1/2023 (1)FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 Adjustments 6/30/2024CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2023/24BUDGET SUMMARYOther Grants FundRestricted-Grants(75,143) 1,342,737 - (1,267,594) - - - - Historic Depiction FundRestricted - Historic Depiction12,470 - - - - - - 12,470 Developer Deposits FundDeveloper Contributions for Specific Projects- 489,370 (489,370) - - - - - SPECIAL REVENUE FUNDS - TOTAL27,676,510$ 9,927,945$ (1,543,743)$ (9,527,072)$ -$ (754,000)$ -$ 25,779,640$ Debt Service FundDebt Service FundRestricted-Debt Service4,012,080$ 1,957,000$ (1,870,100)$ -$ -$ -$ -$ 4,098,980$ Capital Improvement FundsPublic Benefit Contributions FundAssigned - Capital Projects683,788 - - (400,000) - - - 283,788 CAPITAL PROJECTS FUNDS - TOTAL683,788$ -$ -$ (400,000)$ -$ -$ -$ 283,788$ GENERAL GOVERNMENTAL FUNDS - TOTAL66,203,745$ 52,254,455$ (40,947,605)$ (25,171,594)$ 754,000$ (754,000)$ -$ 52,339,001$ ENTERPRISE FUNDSSJC HOUSING AUTHORITYHousing Authority Administration FundUnrestricted Net Position-Available399,002$ 174,100$ (39,775)$ -$ -$ -$ -$ 533,327 Non-Spendable - Noncurrent Receivables & Prepaids5,297,813 - - - - - - 5,297,813 Investment in Capital Assets4,116,417 - - - - - - 4,116,417 Total Housing Authority Administration Fund9,813,232 174,100 (39,775) - - - - 9,947,557 Little Hollywood Rental Housing FundUnrestricted Net Position-Available652,478 280,000 (245,615) - - - - 686,863 Successor Agency Housing Bonds FundRestricted Net Assets-Affordable Housing Projects1,192,680 - - - - - 1,192,680 Non-Spendable - Noncurrent Receivables1,111,945 30,000 - - - - - 1,141,945 2,304,625 30,000 - - - - - 2,334,625 SJC HOUSING AUTHORITY - TOTAL12,770,335$ 484,100$ (285,390)$ -$ -$ -$ -$ 12,969,045$ ENTERPRISE FUNDS - TOTAL12,770,335$ 484,100$ (285,390)$ -$ -$ -$ -$ 12,969,045$ EXHIBIT A - Page 3 of 4
ProjectedProjectedBeginning Operating CIP Transfers Transfers Proposed EndingBalance Revenues Expenditures Expenditures In Out Reserve Balance7/1/2023 (1)FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 Adjustments 6/30/2024CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2023/24BUDGET SUMMARYINTERNAL SERVICE FUNDSInsurance and Benefits FundUnrestricted Net Assets-Available2,771,682$ 5,556,000$ (5,556,000)$ -$ -$ -$ -$ 2,771,682$ Total Insurance and Benefits Fund2,771,682 5,556,000 (5,556,000) - - - - 2,771,682 Facilities Operations FundUnrestricted Net Position-Available (3)1,394,054 2,201,750 (2,381,945) (100,000) - - - 1,113,859 Unrestricted Net Position - Pension & OPEB Liabilities (2)(437,298) - - - - - - (437,298) Investment in Capital Assets1,677,621 - - - - - - 1,677,621 Total Facilities Operations Fund2,634,377 2,201,750 (2,381,945) (100,000) - - - 2,354,182 INTERNAL SERVICE FUNDS - TOTAL5,406,059$ 7,757,750$ (7,937,945)$ (100,000)$ -$ -$ -$ 5,125,864$ ALL FUNDS - TOTAL84,380,139$ 60,496,305$ (49,170,940)$ (25,271,594)$ 754,000$ (754,000)$ -$ 70,433,910$ Less:San Juan Capistrano Housing Authority 285,390 Total Appropriations Approved by City Council (48,885,550)$ (25,271,594)$ (754,000)$ Notes:(3) The City is required by the Governmental Accounting Standards Board (GASB) to report the unfunded actuarial liability (UAAL) for its pension plans (GASB Statement No. 68) and other-post employment benefits (GASB Statement No. 75). The City's General Fund (and other governmental funds) do not reflect such an amount in this schedule because this accounting and reporting standard is only applicable to the City's Enterprise and Internal Service Funds. The City's governmental funds' (i.e. General Fund, Capital Projects Funds, and Special Revenue Funds) portion of the City's total UAAL as of December 31, 2021 (date of actuarial valuation) was approximately $11.5 million for the City's pension plans and was approximately $3.2 million for the other post employment benefit plan as of July 1, 2021 (date of the actuarial valuation).(3) Available reserves for capital replacement.(1) Beginning fund balance is based on projected balances as of June 30, 2023. EXHIBIT A - Page 4 of 4
RESOLUTION NO. 23-06-20-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA ADOPTING THE SEVEN-YEAR CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS
2023-24 THROUGH 2029-30
WHEREAS, the City Council of the City of San Juan Capistrano at its regular public
meetings on May 2 and 16, 2023, was presented with changes in the timing and funding of
projects in the Proposed Seven-Year Capital Improvement Program for Fiscal Years 2023-24
through 2029-30; and,
WHEREAS, the proposed Seven-Year Capital Improvement Program (CIP) is
considered a planning document for the projects that are necessary to meet the needs of the
community; and,
WHEREAS, the City Council intends to use the Seven-Year CIP as a guide for the
allocation of resources to meet the needs of the community and achieve the City Council’s
established goals and priorities.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan
Capistrano does hereby adopt the Seven-Year Capital Improvement Program for Fiscal Years
2023-24 through 2029-30 as shown in Exhibit A attached hereto and incorporated by reference
and as follows:
(1)The Fiscal Year 2023-24 project expenditures have been adopted as part of the Fiscal Year 2023-24
Operating and Capital Budget of the City of San Juan Capistrano.
Project
Fiscal Year (1)Expenditures
2023-24 25,271,594$
2024-25 6,522,140
2025-26 16,124,000
2026-27 4,636,440
2027-28 5,605,500
2028-29 4,082,000
2029-30 3,098,000
TOTAL 65,339,674$
ATTACHMENT 2
PASSED, APPROVED, AND ADOPTED this 20th day of June 2023.
_____________________________
HOWARD HART, MAYOR
ATTEST:
___________________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 2
CITY OF SAN JUAN CAPISTRANO 2023-2030 CIP PROJECT SUMMARY BY TYPE PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSEDPROJECT 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL TRANSPORTATION07117-I-5/San Juan Creek Road Underpass Improvements -$-$2,000,000$ -$-$-$-$ 2,000,000$ 08102-Pavement Management Program (PMP)-50,000-110,000 -50,000-210,00019102-Camino Capistrano Pavement Rehabilitation (Fiscal Year 2022-23)350,000------350,00023102 - Arguello Way Rehabilitation250,000------250,000$24102-Local Streets Pavement Rehabilitation Zones 1 - 515,200,000 ------15,200,000 24103-Arterial Streets Pavement Rehabilitation (FY 2024-25)-4,192,140 -----4,192,140 24108-Arterial Streets Pavement Rehabilitation Design600,000------600,000xxxxx-Arterial Streets Pavement Rehabilitation (FY 2025-26)--3,350,000 ----3,350,000 xxxxx-Arterial Streets Pavement Rehabilitation (FY 2026-27)---2,460,440 ---2,460,440 xxxxx-Arterial Streets Pavement Rehabilitation (FY 2027-28)----4,011,000 --4,011,000 24104-Traffic Signal Synchronization Design Phase500,000------500,000xxxxx-Traffic Signal Rancho Viejo Rd at Highland-----80,000500,000 580,000xxxxx-Speed Advisory Sign Calle Arroyo w/o Rancho Viejo Rd-----22,000-22,000 24105-Traffic Signal at Calle Arroyo and La Novia Avenue 450,000------450,00024106-La Novia Bridge Widening Project100,0002,000,000 9,644,000 1,836,000 847,000 400,000 598,000 15,425,000 24107-Los Rios Street Parking Lot Pavement400,000------400,000xxxxx-Calle Perfecto and Calle Aviador Pavement Rehabilitation-----3,000,000 -3,000,000 SUBTOTAL17,850,000$ 6,242,140$ 14,994,000$ 4,406,440$ 4,858,000$ 3,552,000$ 1,098,000$ 53,000,580$ PARKS AND OPEN SPACE 7204-Citywide Trail Improvements(109,897) --- - - - (109,897) 24201-West Trabuco Creek Trail Grading and Drainage Improvements109,897--- - - - 109,89709203-Citywide Playground Upgrades-50,000200,000 130,000 200,000 130,000 200,000 910,00022202-Stonefield Park Synthetic Turf540,000130,000 830,000 ----1,500,000 24202-Citywide Parks and Facilities Upgrades130,000------130,00021201-Skateboard Park and Farm Perimeter Fencing1,700,000 ------1,700,000 24204-Sports Park Renovation2,000,000 ------2,000,000 24205-La Novia Passive Park500,000------500,00024207-Del Obispo Parkways150,000------150,00024208-Stonehill Drive Landscaping150,000------150,000xxxxx-Cook Cordova Softball Facilities Upgrade----267,500 --267,500xxxxx-Long Park Improvement-----300,000 1,700,000 2,000,000SUBTOTAL5,170,000$ 180,000$ 1,030,000$ 130,000$ 467,500$ 430,000$ 1,900,000$ 9,307,500$ BUILDINGS AND FACILITIES15306-ADA Self Evaluation and Transition Plan(150,000)$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 450,000$23301-Montanez Adobe Refurbishment50,000------50,000 xxxxx-Historic Town Center Park Storage Facility----180,000 --180,00024303-Basketball Courts50,000------50,000 24304-Monument Sign Design50,000------50,000 SUBTOTAL-$ 100,000$ 100,000$ 100,000$ 280,000$ 100,000$ 100,000$ 780,000$ DRAINAGE24501-Storm Water Treatment Device Installation Project184,000$ -$-$-$-$-$-$184,000$24502-Integrated Regional Water Management (IRWM) Stormwater Retention and Treatment System at La Novia Avenue and Calle Arroyo 1,267,594 ------1,267,594 24503-Storm Drains and Drainage Improvements500,000------500,00024504-Creek Stabilization Maintenance Endowment300,000------300,000SUBTOTAL2,251,594$ -$-$-$ -$ -$ -$ 2,251,594$ GRAND TOTAL CIP EXPENDITURES25,271,594$ 6,522,140$ 16,124,000$ 4,636,440$ 5,605,500$ 4,082,000$ 3,098,000$ 65,339,674$ OPERATING PROJECTS (1)Summer and Special Events Trolley Program230,000------230,000Senior Mobility Program66,065------66,065 City of San Juan Capistrano Trash Removal 18,648 ------8,648 City of San Juan Capistrano Trash Removal 26,891 ------6,891 TOTAL OPERATING PROJECTS311,604$ -$ -$ -$ -$ -$ -$ 311,604$ (1) Operating projects funded with Measure M2 revenues are included in the operating budget and are presented on this schedule to meet the requirements of the Measure M2 program.EXHIBIT A - Page 1 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 1 - GENERAL FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE -$ 6,514,000$ -$ (211,431)$ 37,724$ 251,724$ 465,724$ 409,724$
REVENUES
Current Year Project Funding 8,739,000 7,914,000 1,416,709 940,155 214,000 214,000 24,000 492,800
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 8,739,000$ 7,914,000$ 1,416,709$ 940,155$ 214,000$ 214,000$ 24,000$ 492,800$
TOTAL RESOURCES AVAILABLE 8,739,000$ 14,428,000$ 1,416,709$ 728,724$ 251,724$ 465,724$ 489,724$ 902,524$
EXPENDITURES
22302-Supportive Housing/City Hall Project 2,225,000 - - - - - - -
24102-Local Streets Pavement Rehabilitation (FY 2023-24)- 10,441,200 - - - - -
24103-Arterial Streets Pavement Rehabilitation (FY 2024-25)- - 1,628,140 - - - - -
24108-Arterial Streets Pavement Rehabilitation Design - 250,000 - - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2025-26)- - - 691,000 - - - -
xxxxx-Traffic Signal Rancho Viejo Rd at Highland - - - - - - 80,000 500,000
24501-Storm Water Treatment Device Installation Project - 36,800 - - - - - -
24503-Repair Storm Drains - 500,000 - - - - - -
24504-Creek Stabilization Maintenance Endowment - 300,000 - - - - - -
24204-Sports Park Turf and Lighting Improvements - 2,000,000 - - - - - -
24205-La Novia Passive Park - 500,000 - - - - - -
24303-Basketball Courts - 50,000 - - - - - -
24208-Stonehill Drive Landscaping - 150,000 - - - - - -
24207-Del Obispo Parkways - 150,000 - - - - - -
24304-Monument Sign Design - 50,000 - - - - - -
20501 - Confined Animal Feeding Operations (CAFO)
Stormwater Treatment System - - - - - - - -
TOTAL EXPENDITURES 2,225,000$ 14,428,000$ 1,628,140$ 691,000$ -$ -$ 80,000$ 500,000$
ENDING FUND BALANCE 6,514,000$ -$ (211,431)$ 37,724$ 251,724$ 465,724$ 409,724$ 402,524$ EXHIBIT A - Page 2 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 6 - ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA)
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 979,536$ (145,982)$ 18$ 18$ 18$ 18$ 18$ 18$
REVENUES
Gas Tax 2030 (SB-1)759,000 865,000 891,000 909,000 927,000 946,000 965,000 984,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 759,000$ 865,000$ 891,000$ 909,000$ 927,000$ 946,000$ 965,000$ 984,000$
TOTAL RESOURCES AVAILABLE 1,738,536$ 719,018$ 891,018$ 909,018$ 927,018$ 946,018$ 965,018$ 984,018$
EXPENDITURES
19102-Camino Capistrano Pavement Rehabilitation 1,884,518 - - - - - - -
24102-Local Streets Pavement Rehabilitation (FY 2023-24)- 719,000 - - - - - -
24103-Arterial Streets Pavement Rehabilitation (FY 2024-25)- - 891,000 - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2025-26)- - - 909,000 - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2026-27)- - - - 927,000 - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2027-28)- - - - - 946,000 - -
xxxxx-Calle Perfecto and Calle Aviador Pavement Rehabilitation - - - - - - 965,000 -
TOTAL EXPENDITURES 1,884,518$ 719,000$ 891,000$ 909,000$ 927,000$ 946,000$ 965,000$ -$
ENDING FUND BALANCE (145,982)$ 18$ 18$ 18$ 18$ 18$ 18$ 984,018$ EXHIBIT A - Page 3 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 10 - SYSTEMS DEVELOPMENT
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 1,649,900$ 1,761,430$ 176,809$ 940,809$ 1,275,809$ 1,052,809$ 1,055,487$ 1,078,487$
REVENUES
Systems Development Tax 728,000 216,000 848,000 310,000 552,000 238,000 44,000 77,000
Development Fees - Ord 211 21,000 10,000 28,000 15,000 24,000 8,000 1,000 84,000
Interest 1,000 19,000 14,000 10,000 1,000 - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 750,000$ 245,000$ 890,000$ 335,000$ 577,000$ 246,000$ 45,000$ 161,000$
TOTAL RESOURCES AVAILABLE 2,399,900$ 2,006,430$ 1,066,809$ 1,275,809$ 1,852,809$ 1,298,809$ 1,100,487$ 1,239,487$
EXPENDITURES
19102-Camino Capistrano Pavement Rehabilitation 38,470 350,000 - - - - - -
24102-Local Streets Pavement Rehabilitation (FY 2023-24)600,000 1,129,621 - - - - - -
24103-Arterial Streets Pavement Rehabilitation (FY 2024-25)- - 126,000 - - - - -
24108-Arterial Streets Pavement Rehabilitation Design - 350,000 - - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2025-26)- - - - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2026-27)- - - - 800,000 - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2027-28)- - - - - 243,322 - -
xxxxx-Speed Advisory Sign Calle Arroyo w/o Rancho Viejo Rd - - - - - - 22,000 -
TOTAL EXPENDITURES 638,470$ 1,829,621$ 126,000$ -$ 800,000 243,322$ 22,000$ -$
ENDING FUND BALANCE 1,761,430$ 176,809$ 940,809$ 1,275,809$ 1,052,809$ 1,055,487$ 1,078,487$ 1,239,487$ EXHIBIT A - Page 4 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 11 - PARK AND RECREATION FEES
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 4,083,728$ 919,349$ 122,849$ 1,080,349$ 1,344,849$ 3,582,849$ 3,437,349$ 3,043,349$
REVENUES
Park/Recreation Fees 1,449,000 115,500 1,123,500 1,270,500 2,331,000 462,000 - -
Developer Contribution 197,850 - - - - - - -
Interest - 8,000 14,000 24,000 37,000 40,000 36,000 35,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,646,850$ 123,500$ 1,137,500$ 1,294,500$ 2,368,000$ 502,000$ 36,000$ 35,000$
TOTAL RESOURCES AVAILABLE 5,730,578$ 1,042,849$ 1,260,349$ 2,374,849$ 3,712,849$ 4,084,849$ 3,473,349$ 3,078,349$
EXPENDITURES
7204-Citywide Trail Improvements 109,897 (109,897) - - - - - -
24201-West Trabuco Creek Trail Grading and Drainage
Improvements - 109,897 - - - - - -
9203 - Citywide Playground Improvements 50,000 - 50,000 200,000 130,000 200,000 130,000 200,000
24202-Citywide Parks and Facilities Upgrades - 130,000 - - - - - -
9209-Northwest Open Space Community Park 165,449 - - - - - - -
18201-Cook La Novia Park Picnic Area Enhancements 50,949 - - - - - - -
17202-Eastern Open Space Trails A and A-1 206,565 - - - - - - -
22201-Cook La Novia Park Pickleball Courts Conversion 63,677 - - - - - - -
21201-Skateboard Park and Farm Perimeter Fencing 3,810,692 200,000 - - - - - -
23301-Montanez Adobe Refurbishment 54,000 50,000 - - - - - -
22202-Stonefield Park Synthetic Turf 300,000 540,000 130,000 830,000 - - - -
xxxxx-Cook Cordova Softball Facilities Upgrade - - - - - 267,500 - -
xxxxx-Historic Town Center Park Storage Facility - - - - - 180,000 - -
xxxxx-Long Park Improvement - - - - - - 300,000 1,700,000
TOTAL EXPENDITURES 4,811,229$ 920,000$ 180,000$ 1,030,000$ 130,000$ 647,500$ 430,000$ 1,900,000$
ENDING FUND BALANCE 919,349$ 122,849$ 1,080,349$ 1,344,849$ 3,582,849$ 3,437,349$ 3,043,349$ 1,178,349$ EXHIBIT A - Page 5 of 54
CTIY OF SAN JUAN CAPISTRANO
FUND 12 - DRAINAGE FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE (161,052)$ (142,052)$ (37,052)$ (1,052)$ 8,948$ 39,948$ 60,948$ 81,948$
REVENUES
Drainage Fees 19,000 105,000 36,000 10,000 31,000 21,000 21,000 -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 19,000$ 105,000$ 36,000$ 10,000$ 31,000$ 21,000$ 21,000$ -$
TOTAL RESOURCES AVAILABLE (142,052)$ (37,052)$ (1,052)$ 8,948$ 39,948$ 60,948$ 81,948$ 81,948$
EXPENDITURES
- - - - - - - -
TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE (142,052)$ (37,052)$ (1,052)$ 8,948$ 39,948$ 60,948$ 81,948$ 81,948$ EXHIBIT A - Page 6 of 54
CTIY OF SAN JUAN CAPISTRANO
FUND 13 - AGRICULTURAL PRESERVATION FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 415,478$ 564,478$ -$ 142,000$ 279,000$ 494,000$ 620,000$ 668,000$
REVENUES
Agricultural Preservation Fees 147,000 106,000 127,000 119,000 193,000 102,000 22,000 4,000
Interest 2,000 13,000 15,000 18,000 22,000 24,000 26,000 27,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 149,000$ 119,000$ 142,000$ 137,000$ 215,000$ 126,000$ 48,000$ 31,000$
TOTAL RESOURCES AVAILABLE 564,478$ 683,478$ 142,000$ 279,000$ 494,000$ 620,000$ 668,000$ 699,000$
EXPENDITURES
21201-Skateboard Park and Farm Perimeter Fencing - 683,478 - - - - - -
TOTAL EXPENDITURES -$ 683,478 -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE 564,478$ -$ 142,000$ 279,000$ 494,000$ 620,000$ 668,000$ 699,000$ EXHIBIT A - Page 7 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 15 - FARM PRESERVATION FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
REVENUES
Current Year Project Funding - 816,522 - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES -$ 816,522$ -$ -$ -$ -$ -$ -$
TOTAL RESOURCES AVAILABLE -$ 816,522$ -$ -$ -$ -$ -$ -$
EXPENDITURES
21201-Skateboard Park and Farm Perimeter Fencing - 816,522 - - - - - -
TOTAL EXPENDITURES -$ 816,522$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ EXHIBIT A - Page 8 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 17 - GAS TAX FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 923,829$ 521,421$ 42$ 42$ -$ 726,000$ -$ -$
REVENUES
Gas Tax 2103 (HUTA)300,000 347,000 357,000 364,000 371,000 378,000 386,000 394,000
Gas Tax 2105 211,000 230,000 237,000 242,000 247,000 252,000 257,000 262,000
Gas Tax 2106 135,000 147,000 151,000 154,000 157,000 160,000 163,000 166,000
Gas Tax 2107 253,000 275,000 283,000 289,000 295,000 301,000 307,000 313,000
Gas Tax 2107.5 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Interest - - - - - 2,000.000 - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 905,000$ 1,005,000$ 1,034,000$ 1,055,000$ 1,076,000$ 1,099,000$ 1,119,000$ 1,141,000$
TOTAL RESOURCES AVAILABLE 1,828,829$ 1,526,421$ 1,034,042$ 1,055,042$ 1,076,000$ 1,825,000$ 1,119,000$ 1,141,000$
EXPENDITURES
18101-Capistrano Villas I, II, and III Pavement Rehabilitation 21,190 - - - - - - -
19102-Camino Capistrano Pavement Rehabilitation 403,000 - - - - - - -
19103-Audible Pedestrian Signals 40,459 - - - - - - -
20102-Public Right-of-Way ADA Implementation Plan 73,030 - - - - - - -
21104-Traffic Signal Cabinet Upgrades 20/21 419,729 - - - - - - -
24102-Local Streets Pavement Rehabilitation (FY 2023-24)- 1,176,379 - - - - - -
24103-Arterial Streets Pavement Rehabilitation (FY 2024-25)- - 684,000 - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2025-26)- - - 705,042 - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2026-27)- - - - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2027-28)- - - - - 1,475,000 - -
xxxxx-Calle Perfecto and Calle Aviador Pavement Rehabilitation - - - - - - 769,000 -
Transfer Out-General Fund (Street Maintenance)350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000
TOTAL EXPENDITURES 1,307,408$ 1,526,379$ 1,034,000$ 1,055,042$ 350,000$ 1,825,000$ 1,119,000$ 350,000$
ENDING FUND BALANCE 521,421$ 42$ 42$ -$ 726,000$ -$ -$ 791,000$ EXHIBIT A - Page 9 of 54
CTIY OF SAN JUAN CAPISTRANO
FUND 18 - CCFP FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 11,031,484$ 9,907,118$ 12,436,118$ 11,644,118$ 1,836,118$ 847,118$ 400,118$ 598,118$
REVENUES
Circulation Fees 2,198,000 2,911,000 1,054,000 1,651,000 636,000 178,000 367,000 59,000
Interest 24,000 168,000 154,000 185,000 211,000 222,000 231,000 239,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,222,000$ 3,079,000$ 1,208,000$ 1,836,000$ 847,000$ 400,000$ 598,000$ 298,000$
TOTAL RESOURCES AVAILABLE 13,253,484$ 12,986,118$ 13,644,118$ 13,480,118$ 2,683,118$ 1,247,118$ 998,118$ 896,118$
EXPENDITURES
07117-I-5/San Juan Creek Road Underpass Improvements 2,400,684 - - 2,000,000 - - - -
14107-Ortega Highway Widening (managed by Caltrans) 333,004 - - - - - - -
16102-Del Obispo Widening - Via De La Paz 14,930 - - - - - - -
21103-Stonehill Dr Traffic Signal at Lower Rosan 547,748 - - - - - - -
24105-Traffic Signal at Calle Arroyo and La Novia Avenue 50,000 450,000 - - - - - -
24106-La Novia Bridge Widening Project - 100,000 2,000,000 9,644,000 1,836,000 847,000 400,000 598,000
TOTAL EXPENDITURES 3,346,366$ 550,000$ 2,000,000$ 11,644,000$ 1,836,000$ 847,000$ 400,000$ 598,000$
ENDING FUND BALANCE 9,907,118$ 12,436,118$ 11,644,118$ 1,836,118$ 847,118$ 400,118$ 598,118$ 298,118$ EXHIBIT A - Page 10 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 31 - AIR QUALITY MANAGEMENT DISTRICT (AQMD)/AB2766 FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 381,594$ 241,594$ 246,594$ 251,594$ 256,594$ 261,594$ 266,594$ 271,594$
REVENUES
Fund Contribution:
Current Year Project Funding 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000
Interest 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 46,000$ 46,000$ 46,000$ 46,000$ 46,000$ 46,000$ 46,000$ 46,000$
TOTAL RESOURCES AVAILABLE 427,594$ 287,594$ 292,594$ 297,594$ 302,594$ 307,594$ 312,594$ 317,594$
EXPENDITURES
22301-Electric Car Charging Station at Community Center 150,000 - - - - - - -
Mounted Police 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Transfer Out to General Fund for Senior Mobility
Transportation Program 9,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000
Transfer Out to General Fund for Summer Trolley Program 22,000 23,000 23,000 23,000 23,000 23,000 23,000 23,000
TOTAL EXPENDITURES 186,000$ 41,000$ 41,000$ 41,000$ 41,000$ 41,000$ 41,000$ 41,000$
ENDING FUND BALANCE 241,594$ 246,594$ 251,594$ 256,594$ 261,594$ 266,594$ 271,594$ 276,594$ EXHIBIT A - Page 11 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 32 - MEASURE M FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 1,057,844$ 849,876$ 76$ 100,076$ 100,118$ 332,678$ 100,000$ (68,000)$
REVENUES
Measure M Local Turnback 802,000 977,000 1,013,000 1,045,000 1,076,000 1,113,000 1,148,000 1,182,000
Interest 1,000 7,000 - - - 1,000.000 - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 803,000$ 984,000$ 1,013,000$ 1,045,000$ 1,076,000$ 1,114,000$ 1,148,000$ 1,182,000$
TOTAL RESOURCES AVAILABLE 1,860,844$ 1,833,876$ 1,013,076$ 1,145,076$ 1,176,118$ 1,446,678$ 1,248,000$ 1,114,000$
EXPENDITURES
08102-Pavement Management Program (PMP)50,000 - 50,000 - 110,000 - 50,000 -
15306-ADA Self Evaluation and Transition Plan 48,310 - - - - - - -
19102-Camino Capistrano Pavement Rehabilitation 912,658 - - - - - - -
24102-Local Streets Pavement Rehabilitation (FY 2023-24)- 1,733,800 - - - - - -
24103-Arterial Streets Pavement Rehabilitation (FY 2024-25)- - 863,000 - - - - -
24104-Traffic Signal Synchronization Design Phase - 100,000 - - - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2025-26)- - - 1,044,958 - - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2026-27)- - - - 733,440 - - -
xxxxx-Arterial Streets Pavement Rehabilitation (FY 2027-28)- - - - - 1,346,678 - -
xxxxx-Calle Perfecto and Calle Aviador Pavement Rehabilitation - - - - - - 1,266,000 -
TOTAL EXPENDITURES 1,010,968 1,833,800 913,000 1,044,958 843,440 1,346,678 1,316,000 -
ENDING FUND BALANCE 849,876$ 76$ 100,076$ 100,118$ 332,678$ 100,000$ (68,000)$ 1,114,000$ EXHIBIT A - Page 12 of 54
City of San Juan Capistrano
FUND 36 - PARK, RECREATION, AND OPEN SPACE GRANTS FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
REVENUES
Grants - State 200,418 - - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 200,418$ -$ -$ -$ -$ -$ -$ -$
TOTAL RESOURCES AVAILABLE 200,418$ -$ -$ -$ -$ -$ -$ -$
EXPENDITURES
21201-Skateboard Park 200,418 - - - - - - -
TOTAL EXPENDITURES 200,418$ - -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ EXHIBIT A - Page 13 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 37 - HIGHWAYS, STREETS, AND ROADS GRANTS FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$
REVENUES
Measure M Specific Projects 200,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000
OCTA Project X - 147,200 - - - - - -
CTFP Grant - 400,000 - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 200,000$ 754,200$ 207,000$ 207,000$ 207,000$ 207,000$ 207,000$ 207,000$
TOTAL RESOURCES AVAILABLE 132,408$ 686,608$ 139,408$ 139,408$ 139,408$ 139,408$ 139,408$ 139,408$
EXPENDITURES
24104-Traffic Signal Synchronization Design Phase - 400,000 - - - - - -
24501-Storm Water Treatment Device Installation Project - 147,200 - - - - - -
Transfer Out to General Fund for Trolley Program 200,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000
TOTAL EXPENDITURES 200,000$ 754,200$ 207,000$ 207,000$ 207,000$ 207,000$ 207,000$ 207,000$
ENDING FUND BALANCE (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ (67,592)$ EXHIBIT A - Page 14 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 38 - OTHER GRANTS FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE -$ (75,143)$ -$ -$ -$ -$ -$ -$
REVENUES
Grants - ARPA 8,478,372 - - - - - - -
State Grant - 1,267,594 - - - - - -
Interest - 75,143 - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 8,478,372$ 1,342,737$ -$ -$ -$ -$ -$ -$
TOTAL RESOURCES AVAILABLE 8,478,372$ 1,267,594$ -$ -$ -$ -$ -$ -$
EXPENDITURES
19102-Camino Capistrano Rehabilitation Project 8,553,515 - - - - - - -
24502-Integrated Regional Water Management (IRWM)
Stormwater Retention and Treatment System at La Novia
Avenue and Calle Arroyo
- 1,267,594 - - - - - -
TOTAL EXPENDITURES 8,553,515$ 1,267,594$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE (75,143)$ -$ -$ -$ -$ -$ -$ -$ EXHIBIT A - Page 15 of 54
City of San Juan Capistrano
FUND 54 - PUBLIC BENEFITS CONTRIBUTION FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 683,788$ 683,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$
REVENUES
OCTA Easements 400,000 - - - - - - -
Land Sale Proceeds 555,000 - - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 955,000 - -$ -$ -$ -$ -$ -$
TOTAL RESOURCES AVAILABLE 1,638,788$ 683,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$
EXPENDITURES
23101-Stonehill Widening 400,000 - - - - - - -
23102 - Arguello Way Rehabilitation 555,000 - - - - - - -
24302-Pave Los Rios Park and Ramos Street Parking Lots - 400,000 - - - - - -
TOTAL EXPENDITURES 955,000$ 400,000$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE 683,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$ 283,788$
-
DO NOT PRINT BELOW THIS LINE
EXHIBIT A - Page 16 of 54
CITY OF SAN JUAN CAPISTRANO
FUND 81 - FACILITIES OPERATIONS FUND
FISCAL YEAR 2023/24
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
BEGINNING FUND BALANCE 1,555,000$ 903,000$ 803,000$ 703,000$ 603,000$ 503,000$ 403,000$ 303,000$
REVENUES
Current Year Project Funding - - - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES -$ -$ -$ -$ -$ -$ -$ -$
TOTAL RESOURCES AVAILABLE 1,555,000$ 903,000$ 803,000$ 703,000$ 603,000$ 503,000$ 403,000$ 303,000$
EXPENDITURES
15306-ADA Self Evaluation and Transition Plan 152,000 (150,000) 100,000 100,000 100,000 100,000 100,000 100,000
23102 - Arguello Way Rehabilitation - 250,000 - - - - - -
22302-Supportive Housing/City Hall Project 500,000 - - - - - - -
TOTAL EXPENDITURES 652,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
ENDING FUND BALANCE 903,000$ 803,000$ 703,000$ 603,000$ 503,000$ 403,000$ 303,000$ 203,000$ EXHIBIT A - Page 17 of 54
PROJECT LOCATION:PROJECT DESCRIPTION:
CIP FACTS:
Council District(s):3 & 5
New or Continuing:Continuing
Current Project Status:Pre-Design Study
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Alvarez/Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study (PSR/ Type Selection)
Environmental (CEQA)2,000,000$
Right of Way Acquisition
Final Design
Utility Relocation
Construction Management Services
Construction Support Services
Other Costs City Admin.) (10%)
CT Oversight (20%)
TOTAL FUNDING -$ -$ -$ 2,000,000$ -$ -$ -$ -$
FUNDING SOURCE
2,000,000$
TOTAL FUNDING -$ -$ -$ 2,000,000$ -$ -$ -$ -$
18-CCFP
Construction (includes 20% contingencies)
City of San Juan Capistrano
CIP# 07117 - I-5/ SAN JUAN CREEK UNDERPASS IMPROVEMENTS
This project is to reduce congestion on San Juan Creek
Road between Camino Capistrano and Valle Road by
adding one lane in each direction. The project is divided
in two phases. Phase I provides widening on San Juan
Creek by adding one eastbound through lane and one
eastbound right turn lane at Camino Capistrano,
dedicated northbound right turn lane on Camino
Capistrano, dual northbound left turn lanes on Valle
Road, and dual westbound left turn lanes on San Juan
Creek Road at Valle Road. Phase II includes one
additional westbound through lane on San Juan Creek
Road east of Valle Road, bike lane and sidewalk east of
Valle Road on the north side of San Juan Creek Road.
EXHIBIT A - Page 18 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:City-wide
New or Continuing:Continuing
Current Project Status:Study
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 50,000$ 110,000$ 50,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies)
Construction Management Services
Other Costs
TOTAL FUNDING -$ 50,000$ -$ 110,000$ -$ 50,000$ -$
FUNDING SOURCE
32-Measure M 50,000$ 110,000$ 50,000$
TOTAL FUNDING -$ 50,000$ -$ 110,000$ -$ 50,000$ -$
City of San Juan Capistrano
CIP#8102 - PAVEMENT MANAGEMENT PROGRAM (PMP)
PROJECT DESCRIPTION:
Measure M2 (M2) requires local jurisdictions to adopt and update a
pavement management plan (PMP) every two years to be eligible to
receive Fair Share Funding. It Must include: Seven-year maintenance and
rehabilitation plan, Projected pavement condition, Alternative strategies
and costs. The program Objective is to: Find cost-effective treatments,
Designate schedule for maintenance and rehabilitation, Provide desired
level of service and Identify costs. The City updates its PMP on odd years
that includes inspection of the Arterial Streets every two years and Local
Streets every six years.
Revised 12.2016
EXHIBIT A - Page 19 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:1, 3, 4
New or Continuing:New
Current Project Status:Pre-Construction
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 350,000$
Construction Management Services
Other Costs
TOTAL FUNDING 350,000$ -$ -$ -$ -$ -$ -$
FUNDING SOURCE
10-System Development 350,000$
TOTAL FUNDING 350,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 19102 - CAMINO CAPISTRANO PAVEMENT REHABILITATION
The project continues the City's pavement rehabilitation
efforts for Arterial streets to improve the roadway
conditions and the City's Pavement Condition Index (PCI)
and in accordance with the 2017 Citywide Pavement
Management Program (PMP) Final Report. The following
Arterial streets are programmed to be completed in Fiscal
Year 22-23 when sufficient funding is available: Camino
Capistrano from Dana Point City Limit to Laguna Niguel City
Limit, Avenida Aeropuerto from Camino Capistrano to
railroad tracks, Stonehill Street from Dana Point to Camino
Capistrano, Ortega Hwy from Camino Capistrano to El
Camino Real. This project is required to mitigate the impact
of growth and development.
PROJECT DESCRIPTION:
(Dana Point to Laguna Niguel)
Revised 12.2016
EXHIBIT A - Page 20 of 54
PROJECT LOCATION:
CIP FACTS:
Council District
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 250,000
Construction Management Services
Other Costs
TOTAL FUNDING 250,000$ -$ -$ -$ -$ -$
FUNDING SOURCE
81-Facilities Operations 250,000$
TOTAL FUNDING 250,000$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#23102 - ARGUELLO WAY REHABILITATION PROJECT
This project will rehabilitate Arguello Way by providing new lighting, ADA
compliant path of travel, new pavement and landscaping between Camino
Capistrano and Multi-Modal Parking Lot. It will also widen the sidewalk on the
west side of Camino Capistrano by creating bump-outs in front of the Trading Post
to make it ADA accessible.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 21 of 54
PROJECT LOCATION:
CIP FACTS:
Council District Citywide
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 200,000$
Utility Relocation
Construction (includes contingencies) 14,500,000
Construction Management Services 500,000
Other Costs
TOTAL FUNDING 15,200,000$ -$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 10,441,200$
10-System Development 1,129,621
17-Gas Tax Fund 1,176,379
6-RMRA 719,000
32-Measure M 1,733,800
TOTAL FUNDING 15,200,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24102 - Local Streets Pavement Rehabilitation Zones 1 - 5
This project continues the City's pavement rehabilitation efforts for local streets
pursuant to the requirements of the Orange County Transportation Authority
(OCTA) Measure M Agreement and in accordance with the 2021 Citywide
Pavement Management Program (PMP) Final Report. The local streets within the
Zones on the attached map are programmed to be completed in FY 2023-24
pending funding availability. Project scope includes pavement rehabilitation,
construction of ADA compliant curb ramps, repair and reconstruction of damaged
curbs and gutters, new roadway striping. The projected service life for this project
is 20 years.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 22 of 54
PROJECT LOCATION:
CIP FACTS:
Council District 1, 2, 5
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 4,292,140$
Construction Management Services
Other Costs
TOTAL FUNDING -$ 4,292,140$ -$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 1,628,140$
6-RMRA 891,000
10 - System Development 126,000
17 - Gas Tax 684,000
32- Measure M 963,000
TOTAL FUNDING -$ 4,292,140$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24103 -ARTERIAL STREETS PAVEMENT REHABILITATION PROJECT
This project continues the City's pavement rehabilitation efforts for local streets
pursuant to the requirements of the Orange County Transportation Authority
(OCTA) Measure M Agreement and in accordance with the 2021 Citywide
Pavement Management Program (PMP) Final Report. The following arterial
streets are programmed to be completed in FY 2024-25 pending funding
availability: Rancho Viejo Road north of Junipero Serra and between Ortega
Highway and Calle Arroyo, La Novia Avenue and Del Obispo Street between
Camino Capistrano and Paseo Adelanto. Project scope includes pavement
rehabilitation, construction of ADA compliant curb ramps, repair and
reconstruction of damaged curbs and gutters, new roadway striping. The
projected service life for this project is 20 years.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 23 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:ALVAREZ/MESHKIN
PRIOR YEAR
Life to Date Budget (through Mar. 2018)-$
Life to Date Actual Expenditures (through Mar. 2018)-$
FY 16-17 Budget -$
FY 16-17 Actuals -$
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 10,000$
Environmental (CEQA)2,500
Right of Way Acquisition
Final Design 35,000
Utility Relocation
Construction (includes contingencies)400,000
Construction Management Services 52,500
Other Costs
TOTAL FUNDING 500,000$ -$ -$ -$ -$ -$ -$
FUNDING SOURCE
32 - Measure M 100,000$
37 - CFTP Grant 400,000
TOTAL FUNDING 500,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24104 - TRAFFIC SIGNAL SYNCHRONIZATION
Del Obispo Street between the I-5 freeway and Alipaz Street carries significant
traffic volumes. This project will install fiber optics to better synchronize the
traffic signals and provides a new monitoring system to adjust traffic signals
remotely and records data such as speed and volume.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 24 of 54
PROJECT LOCATION:
CIP FACTS:
Council District 5
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget
Life to Date Actual Expenditures
PY Budget
PY Actuals
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 5,000$
Utility Relocation
Construction (includes contingencies) 425,000
Construction Management Services 20,000
Other Costs
TOTAL FUNDING 450,000$ -$ -$ -$ -$ -$
FUNDING SOURCE
18-CCFP 450,000$
TOTAL FUNDING 450,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24105 -New Traffic Signal at La Novia Avenue and Calle Arroyo
This project will install new traffic signal, safety lights and ADA compliant ramps.
at Calle Arroyo and La Novia Avenue to enhance pedestrian safe crossings and
improve traffic flow at the intersection.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 25 of 54
PROJECT LOCATION:
CIP FACTS:
Council District 5
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget
Life to Date Actual Expenditures
PY Budget
PY Actuals
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 100,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design 2,000,000$
Utility Relocation
Construction (includes contingencies)9,644,000$ 1,836,000$ 847,000$ 400,000$ 598,000$
Construction Management Services
Other Costs
TOTAL FUNDING 100,000$ 2,000,000$ 9,644,000$ 847,000$ 400,000$ 598,000$
FUNDING SOURCE
18- CCFP 100,000$ 2,000,000$ 9,644,000$ 1,836,000$ 847,000$ 400,000$ 598,000$
TOTAL FUNDING 100,000$ 2,000,000$ 9,644,000$ 1,836,000$ 847,000$ 400,000$ 598,000$
City of San Juan Capistrano
CIP#24106 -La Novia Bridge Widening Program
Reconstruct the 60-year-old 2-two-lane La Novia Avenue bridge with four-lane
bridge including new sidewalks, bike lanes, lighting, widen the approaches to the
bridge, and channel improvements.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 26 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 2
New or Continuing:NEW
Current Project Status:FINAL DESIGN
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 45,000$
Utility Relocation
Construction (includes contingencies) 325,000
Construction Management Services 30,000
Other Costs
TOTAL FUNDING 400,000$ -$ -$ -$ -$
FUNDING SOURCE
54-Public Benefit Contributions 400,000$
TOTAL FUNDING 400,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#XXXXX - LOS RIOS STREET PARKING LOT PAVEMENT PROJECT
Preparation of design plans and construction of site grading, drainage
improvements and placement of colored asphalt pavement within the parking lot
area.
PROJECT DESCRIPTION:
Los Rios
Revised 12.2016
EXHIBIT A - Page 27 of 54
PROJECT LOCATION:
CIP FACTS:
Council District $2
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 3,350,000$
Construction Management Services
Other Costs
TOTAL FUNDING -$ -$ 3,350,000$ -$ -$ -$ -$
FUNDING SOURCE
1 - General Fund 691,000$
6-RMRA 909,000
17- Gas Tax Fund 705,042
32- Measure M 1,044,958
TOTAL FUNDING -$ -$ 3,350,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#XXXXX -ARTERIAL STREETS PAVEMENT REHABILITATION PROJECT (25-26)
This project continues the City's pavement rehabilitation efforts for local and
arterial streets pursuant to the requirements of the Orange County Transportation
Authority (OCTA) Measure M Agreement and in accordance with the 2021 Citywide
Pavement Management Program (PMP) Final Report. Camino Del Avion, Alipaz
Street and San Juan Creek Road are programmed to be completed in FY 2025-26
pending funding availability. Project scope includes pavement rehabilitation,
construction of ADA compliant curb ramps, repair and reconstruction of damaged
curbs and gutters, new roadway striping. The projected service life for this project
is 20 years.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 28 of 54
PROJECT LOCATION:
CIP FACTS:
Council District 3, 5
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 2,460,440$
Construction Management Services
Other Costs
TOTAL FUNDING -$ -$ -$ 2,460,440$ -$ -$ -$
FUNDING SOURCE
6-RMRA 927,000$
10-System Development 800,000
32-Measure M 733,440
TOTAL FUNDING -$ -$ -$ 2,460,440$ -$ -$ -$
City of San Juan Capistrano
CIP XXXXX -ARTERIAL STREETS PAVEMENT REHABILITATION PROJECT (26-27)
This project continues the City's pavement rehabilitation efforts for arterial streets
pursuant to the requirements of the Orange County Transportation Authority
(OCTA) Measure M Agreement and in accordance with the 2021 Citywide
Pavement Management Program (PMP) Final Report. The following arterial
streets are programmed to be completed in FY 2026-27 pending funding
availability: Camino Las Ramblas and Del Obispo Street between Paseo de La Paz
and Dana Point border. Project scope includes pavement rehabilitation,
construction of ADA compliant curb ramps, repair and reconstruction of damaged
curbs and gutters, new roadway striping. The projected service life for this project
is 20 years.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 29 of 54
PROJECT LOCATION:
CIP FACTS:
Council District 1, 2
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies)4,011,000$
Construction Management Services
Other Costs
TOTAL FUNDING -$ -$ -$ -$ 4,011,000$ -$ -$
FUNDING SOURCE
6-RMRA 946,000$
10-System Development 243,322
17-Gas Tax Fund 1,475,000
32-Measure M 1,346,678
TOTAL FUNDING -$ -$ -$ -$ 4,011,000$ -$ -$
City of San Juan Capistrano
CIP#XXXXX -ARTERIAL STREETS PAVEMENT REHABILITATION PROJECT (27-28)
This project continues the City's pavement rehabilitation efforts for arterial streets
pursuant to the requirements of the Orange County Transportation Authority
(OCTA) Measure M Agreement and in accordance with the 2021 Citywide
Pavement Management Program (PMP) Final Report. The following arterial
streets are programmed to be completed in FY 2027-28 pending funding
availability: remaining portions of Rancho Viejo Road and Trabuco Creek Road.
Project scope includes pavement rehabilitation, construction of ADA compliant
curb ramps, repair and reconstruction of damaged curbs and gutters, new
roadway striping . The projected service life for this project is 20 years.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 30 of 54
PROJECT LOCATION:
CIP FACTS:
Council District 3
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 25,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design 225,000
Utility Relocation
Construction (includes contingencies)2,750,000
Construction Management Services
Other Costs
TOTAL FUNDING -$ -$ -$ -$ 3,000,000$ -$
FUNDING SOURCE
17- Gas Tax Fund 769,000$
6-RMRA 965,000
32- Measure M 1,266,000
TOTAL FUNDING -$ -$ -$ -$ -$ 3,000,000$ -$
City of San Juan Capistrano
CIP#XXXXX -CALLE PERFECTO AND CALLE AVIADOR PAVEMENT REHABILITATION PROJECT
This project continues the City's pavement rehabilitation efforts pursuant to the
requirements of the Orange County Transportation Authority (OCTA) Measure M
Agreement and in accordance with the 2021 Citywide Pavement Management
Program (PMP) Final Report. The following streets are programmed to be
completed in FY 2028-29 pending funding availability: Calle Perfecto and Calle
Aviador. Project scope includes pavement rehabilitation, construction of ADA
compliant curb ramps, repair and reconstruction of damaged curbs and gutters,
new roadway striping . The projected service life for this project is 20 years.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 31 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:ALVAREZ/MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)1,000$
Right of Way Acquisition
Final Design 2,000
Utility Relocation
Construction (includes contingencies)17,000
Construction Management Services 2,000
Other Costs
TOTAL FUNDING -$ -$ -$ -$ -$ 22,000$ -$
FUNDING SOURCE
10-System Development 22,000$
TOTAL FUNDING -$ -$ -$ -$ -$ 22,000$ -$
City of San Juan Capistrano
CIP#XXXXX - SPEED ADVISORY SIGN
The City has received numerous requests from Casa de Ama to install speed
advisory signs due to speeding on Calle Arroyo just west of Rancho Viejo Road.
Solar-powered signs would be installed in both directions that display the speed of
the approaching vehicles and would flash if the speed exceeds the posted speed
limit.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 32 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 1
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Mar. 2018)-$
Life to Date Actual Expenditures (through Mar. 2018)-$
FY 16-17 Budget -$
FY 16-17 Actuals -$
FUTURE FINANCIAL REQUIREMENTS
FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29
Pre-Design/Study 5,000$
Environmental (CEQA)5,000
Right of Way Acquisition
Final Design 25,000
Utility Relocation 1,000
Construction (includes contingencies)44,000 500,000$
Construction Management Services
Other Costs
TOTAL FUNDING -$ -$ -$ 80,000$ 500,000$ -$
FUNDING SOURCE
1-General Fund 80,000$ 500,000$
TOTAL FUNDING -$ -$ -$ -$ 80,000$ 500,000$ -$
City of San Juan Capistrano
CIP#XXXXX - NEW TRAFFIC SIGNAL RANCHO VIEJO AT HIGHLAND
A recent study conducted by Public Works Engineering staff, found that some
traffic warrants were met to install a traffic signal at the intersection of Rancho
Viejo Road and Highland Drive. A complaint from a resident informed the City that
during the morning and afternoon peak hours (during school days), it is difficult to
turn left from westbound Highland Drive, and to turn left from southbound
Rancho Viejo Road.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 33 of 54
PROJECT LOCATION:
CIP FACTS:
Council District Citywide
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget
Life to Date Actual Expenditures
PY Budget
PY Actuals
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 600,000$
Utility Relocation
Construction (includes contingencies)
Construction Management Services
Other Costs
TOTAL FUNDING 600,000$ -$ -$ -$ -$ -$ -$
FUNDING SOURCE
1 - General Fund 250,000$
10-System Development 350,000
TOTAL FUNDING 600,000$ -$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 24108 - DESIGN PHASE -ARTERIAL STREETS PAVEMENT REHABILITATION PROJECT
This project continues the City's pavement rehabilitation efforts for arterial streets
pursuant to the requirements of the Orange County Transportation Authority
(OCTA) Measure M Agreement and in accordance with the 2021 Citywide
Pavement Management Program (PMP) Final Report. For FY 2023-24, design plans
for pavement rehabilitation for the following arterial streets are programmed to
be completed and bid packages prepared for construction in coming years: Rancho
Viejo Road, La Novia Avenue, Camino Del Avion, Alipaz Street, San Juan Creek
Road and Del Obispo Street. Project scope includes pavement rehabilitation,
construction of ADA compliant curb ramps, repair and reconstruction of damaged
curbs and gutters and new roadway striping. The projected service life for this
project is 20 years. Design of Camino Las Ramblas has been designed.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 34 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:City-wide
New or Continuing:Continuing
Current Project Status:Design
Managing Department:Public Works
Project Type:Parks & Open Space
Annual Operating Impact:None
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 50,000$ 200,000$ 130,000$ 200,000$ 130,000$ 200,000$
Construction Management Services
Other Costs
TOTAL FUNDING -$ 50,000$ 200,000$ 130,000$ 200,000$ 130,000$ 200,000$
FUNDING SOURCE
11-Parks 50,000$ 200,000$ 130,000$ 200,000$ 130,000$ 200,000$
TOTAL FUNDING -$ 50,000$ 200,000$ 130,000$ 200,000$ 130,000$ 200,000$
PROJECT DESCRIPTION:
City of San Juan Capistrano
CIP# 09203 - CITY-WIDE PLAYGROUND UPGRADES
This project proposes to provide tor necessary upgrades to
the pre-existing playground equipment (PE) that does not
meet current safeguards according to the Safety Standards
for Public Park use as identified in the 2007 Needs
Assessment Report, and/or installation of shade structures
(SS) at the following existing playgrounds: Bonita Park-
both (SS) and (PE), Cook La Novia Park - (SS) only, PE
installed in 2011, Cook Del Campo Park - (SS) only, (PE)
upgrades installed, Descanso Park - both (SS) and (PE), Four
Oaks Park - (SS) only, (PE) upgrades installed in 2014,
Junipero Serra Park - both (SS) and (PE), La Ronda Park -
(SS) only, (PE) upgrades installed in 2012, Mission Bell
Park-both(SS)and(PE),AcuCanyonPark-both(SS)and
(PE). In 2017/2018 improvements were made to Cook
Cordova Park (new playground) and San Juan Creek Good
Neighbor's Park (SS) and (PE).
Revised 12.2016
EXHIBIT A - Page 35 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 50,000$
Utility Relocation
Construction (includes contingencies) 1,600,000
Construction Management Services 50,000
Other Costs
TOTAL FUNDING 1,700,000$ -$ -$ -$ -$ -$ -$
FUNDING SOURCE
11-Parks and Recreation Fees 200,000$
13-Agricultural Preservation 683,478
15-Farm Preservation Fund 816,522
TOTAL FUNDING 1,700,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 21201 - SKATEBOARD PARK AND FARM PERIMETER FENCING PROJECT
This project is located on the south side of Kinoshita Farm adjacent to Camino Del
Avion and is currently in the final design phase. The Skateboard Park would
include hardscape construction, building and electrical improvements, skate
elements, skatable art, landscaping, trash receptacles, benches, fencing, gates,
regulatory signage, and a multi-purpose trail along the east side of the Sports Park
between Via Positiva and Camino Del Avion. Additionally, the project's scope of
work includes construction of a new six-foot-high hog wire fence around the
perimeter of farm using designated Agricultural Preservation Tax Funds.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 36 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 1
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 130,000$
Construction Management Services
Other Costs
TOTAL FUNDING 130,000$ -$ -$ -$ -$
FUNDING SOURCE
11-Parks and Recreation Fees 130,000$
TOTAL FUNDING 130,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#22202 - STONEFIELD PARK SYNTHETIC TURF
Stone Field Park is located at the southeast corner of La Zanja Street and Camino
Capistrano. The park consists of one full-sized regulation soccer field
(approximately 100 yards long by 60 yards wide) and is heavily utilized by both
youth and adult soccer groups, as well as the adjacent neighborhood
communities. This project will remove and replace the existing natural turf
playing surface with synthetic turf material. The Project also includes the
installation of a new drainage system for the artificial playing surface, shade
structures for players and spectators, and new soccer field lightning to maximize
hours of play and accessibility to the public.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 37 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:Joe Parco
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 109,897$
Construction Management Services
Other Costs
TOTAL FUNDING 109,897$ -$ -$ -$ -$
FUNDING SOURCE
11-Parks and Recreation Fees 109,897$
TOTAL FUNDING 109,897$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 24201 - West Trabuco Creek Trail Grading and Drainage Improvement Project
This project will include the preliminary design of improvements necessary to
mitigate runoff that is received from the hills above the West Trabuco Creek Trail.
Some possible improvements could include grading, drainage and trail
improvements.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 38 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:City-wide
New or Continuing:Continuing
Current Project Status:Design
Managing Department:Community Services
Project Type:Parks & Open Space
Annual Operating Impact:None
Project Manager:Heidi Ivanoff
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies)
Construction Management Services
Other Costs 130,000$
TOTAL FUNDING 130,000$ -$ -$ -$ -$ -$ -$
FUNDING SOURCE
11 - Parks and Recreation Fees 130,000$
TOTAL FUNDING 130,000$ -$ -$ -$ -$ -$ -$
PROJECT DESCRIPTION:
City of San Juan Capistrano
CIP# 24202- Citywide Parks and Facilities Upgrades Project
This project will fund a collection of enhancements to the
City's parks and facilities based on feedback provided by the
Parks, Equestrians and Community Services Commission.
Revised 12.2016
EXHIBIT A - Page 39 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Mar. 2018)-$
Life to Date Actual Expenditures (through Mar. 2018)-$
FY 16-17 Budget -$
FY 16-17 Actuals -$
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 20,000$
Utility Relocation
Construction (includes contingencies)470,000$
Construction Management Services 10,000$
Other Costs
TOTAL FUNDING 500,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 500,000$
TOTAL FUNDING 500,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24106 - La Novia Avenue Passive Park Public Improvements Project
This Project will implement public improvements near the proposed new park
located at the NW corner of La Novia Avenue and San Juan Creek Road.
Improvements could include construction of new sidewalks, curb and gutter on
the west side of La Novia Avenue, improves ADA accessibility, relocates existing
traffic signal, if required and other improvements. This project could also include
landscaping improvements at the City owned parcel at the NE corner of La Novia
Avenue and San Juan Creek Road.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 40 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 150,000$
Construction Management Services
Other Costs
TOTAL FUNDING 150,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 150,000$
TOTAL FUNDING 150,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24207 - Del Obispo Parkway Landscape Improvement Project
The project scope includes installation of irrigation system and landscaping along
the north side of Del Obispo Street parkway/sidewalk between Alipaz Street and
Via Belardes within the City's Right of Way.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 41 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 150,000$
Construction Management Services
Other Costs
TOTAL FUNDING 150,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 150,000$
TOTAL FUNDING 150,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24208 - Stonehill Drive Landscaping Project
The project scope includes installation of irrigation system and landscaping at the
NE and SE corners of Stonehill Drive and I-5 Fwy northbound on-ramp. Caltrans is
the owner of the ROW.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 42 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 300,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies)1,700,000$
Construction Management Services
Other Costs
TOTAL FUNDING -$ -$ -$ -$ 300,000$ 1,700,000$
FUNDING SOURCE
11-Park and Recreation Fees 300,000$ 1,700,000$
TOTAL FUNDING -$ -$ -$ -$ 300,000$ 1,700,000$
City of San Juan Capistrano
CIP#XXXXX - Long Park Renovation and Landscape Improvement Project
Long Park is located along west side of Camino Capistrano between La Zanja Street and Oso Road,
running along the OCTA railroad track fence. This project will renovate and improve the
landscaping and irrigation system within the Park. Improvements will also include installation of
new safety lighting, renovation of the restroom facility, evaluation of parking opportunities, and
other recreational park amenities.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 43 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:2
New or Continuing:New
Current Project Status:Planning
Managing Department:Public Works
Project Type:Parks & Open Space
Annual Operating Impact:None
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 5,000$
Environmental (CEQA)2,500
Right of Way Acquisition
Final Design 15,000
Utility Relocation
Construction (includes contingencies)225,000
Construction Management Services 20,000
Other Costs
TOTAL FUNDING -$ -$ -$ -$ 267,500$ -$ -$
FUNDING SOURCE
11-Parks 267,500$
TOTAL FUNDING -$ -$ -$ -$ 267,500$ -$ -$
PROJECT DESCRIPTION:
City of San Juan Capistrano
CIP# XXXXX - COOK CORDOVA SOFTBALL FIELD AND FACILITIES UPGRADES
This project proposes to provide upgrades to the softball
fields and related facilities. Improvement includes
construction of concrete slab between field, upgrading
spectators facilities, water fountain, bleachers, etc.
Revised 12.2016
EXHIBIT A - Page 44 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARKS AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 125,000$
Utility Relocation
Construction (includes contingencies) 1,825,000
Construction Management Services 50,000
Other Costs
TOTAL FUNDING 2,000,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 2,000,000$
TOTAL FUNDING 2,000,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24204 - SPORTS PARK TURF AND LIGHTING IMPROVEMENTS
Situated adjacent the City’s Community and Senior Center, Sports Park is located
at the northeast corner of Camino Del Avion and Via Positiva and includes four
soccer fields and three baseball/softball fields. This project consists of removing
and replacing approximately 436,000 square feet of natural turf material with new
sod, soil amendments, and irrigation, upgrading existing field lightings to LED and
installation of new conduits for future lighting for the other soccer and baseball
fields. Sports Park was constructed in 1998 and experiences heavy usage
throughout the year including but not limited to winter and spring Little League
Baseball, AYSO youth soccer, various summer camps, 4th of July Festivities,
Summer Carnival(s), and the Annual Rotary Car Show etc.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 45 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:Citywide
New or Continuing:Continuing
Current Project Status:Started
Managing Department:Public Works
Project Type:Building and Facilities
Annual Operating Impact:None
Project Manager:Paul Meshkin
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design 10,000 10,000 10,000 10,000 10,000 10,000
Utility Relocation
Construction (includes contingencies)75,000 75,000 75,000 75,000 75,000 75,000
Construction Management Services 10,000 10,000 10,000 10,000 10,000 10,000
Transfer to Arguello Way (150,000)
TOTAL FUNDING (150,000)$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
FUNDING SOURCE
81-Facilities Operations (150,000)$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
TOTAL FUNDING (150,000)$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
City of San Juan Capistrano
CIP 15306 - ADA TRANSITION PLAN AND IMPLEMENTATION
The City’s Americans with Disabilities Act (ADA) Compliance Program
includes an ADA Self-Evaluation and Transition Plan that will fulfill the
requirements set forth in Title II of the ADA. The ADA states that a public
entity must reasonably modify its policies, practices, or procedures to
avoid discrimination against people with disabilities. The Program will
also assist the City in identifying policy, program, and physical barriers to
accessibility and in developing barrier removal solutions that will facilitate
the opportunity of access to all individuals. Program phases to establish
the City’s ADA Self-Evaluation and Transition Plan include: Phase I. Self-
Evaluation: Survey, review, and analysis of facilities, programs, services
and activities.; Phase II. Transition Plan: Collaborating with various
stakeholders to review Phase I results, establish priorities and schedules
for completion, and reach consensus for a finished product. Phase I is
complete and Phase II is underway. The cost in FY 2019-20 and
subsequent years provides for design and construction of improvements
as identified in the Transition Plan. Also, other ADA related compliant
projects.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 46 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:0
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 42,500$
Construction Management Services 7,500
Other Costs
TOTAL FUNDING 50,000$ -$ -$ -$ -$ -$ -$
FUNDING SOURCE
11-Parks and Recreation Fees 50,000$
TOTAL FUNDING 50,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#23301 - MONTANEZ ADOBE REHABILITATION PROJECT
This Project include the following: Field investigation of roof and wood framing;
excavation around foundation to determine potential issues with water intrusion;
review of internal and external wall and floor cracks; review findings and develop
options to mitigate; preparation of construction/bid documents; and, construction
and mitigation.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 47 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 45,000$
Construction Management Services 5,000
Other Costs
TOTAL FUNDING 50,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 50,000$
TOTAL FUNDING 50,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 24303 - Camino Capistrano Basketball Courts Improvements Project
This project will repair and resurface the existing basketball courts at the NE
corner of Camino Capistrano and Acjachema Street, it will also upgrade the
existing lightings to LED lighting system, install new basketball backboards and
nets if needed.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 48 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: Citywide
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 23-25
Pre-Design/Study 50,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies)
Construction Management Services
Other Costs
TOTAL FUNDING 50,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 50,000$
TOTAL FUNDING 50,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 24304 - Monuments Signs Installation Study
This project provides funding for consultant services to study and provide
specifications and details for installation of monument signs at the City borders
with the neighboring cities.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 49 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 28-29
Pre-Design/Study
Environmental (CEQA)5,000$
Right of Way Acquisition
Final Design 5,000
Utility Relocation
Construction (includes contingencies)165,000
Construction Management Services 5,000
Other Costs
TOTAL FUNDING -$ -$ -$ -$ 180,000$ -$ -$
FUNDING SOURCE
11-Park and Recreation Fees 180,000$
TOTAL FUNDING -$ -$ -$ -$ 180,000$
City of San Juan Capistrano
CIP#XXXXX - HISTORIC TOWN CENTER PARK STORAGE FACILITY
This project will construct a storage facility just east of the stage area at Historic
Town Center Park. Several large City-sponsored events - including the Christmas
Tree Lighting Celebration, Swallows Day Parade, and the Summer Nights Concert
Series - occur at HTC park and an on-site storage facility would provide for a more
efficient event coordination. The project involves construction of a concrete slab,
floors and walls, roof trusses, sidings, framing, flooring, and shed doors.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 50 of 54
PROJECT LOCATION:
CIP FACTS:
Council District:Citywide
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:DRAINAGE
Annual Operating Impact:
Project Manager:JOE PARCO
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 10,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design 5,000
Utility Relocation
Construction (includes contingencies) 169,000
Construction Management Services
Other Costs
TOTAL FUNDING 184,000$ -$ -$ -$ -$
37-Grant Funds 147,200$
1-General Fund 36,800
TOTAL FUNDING 184,000$ -$ -$ -$ -$ -$ -$
City of San Juan Capistrano
CIP 24501 - Storm Water Treatment Device Installation Project
This project will include the design, construction management, project
management and construction of 100 stormwater runoff treatment devices (i.e.,
connector pipe screens) in high-density residential and commercial areas
throughout the city, within existing catch basins. These high-density areas include
high concentrations of industrial, commercial, bus stops, and driving routes that
have a direct nexus to transportation-related pollution. Once implemented, these
units will have an immediate impact in improving water quality in our local and
regional waterways, assist with trash capture, and further help the City meet its
regulatory compliance goals. This project will be funded through the OCTA,
Project X - Tier 1 Environmental Cleanup Program.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 51 of 54
PROJECT LOCATION:
CIP FACTS:
Council District $5
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Drainage
Annual Operating Impact:None
Project Manager:Joe Parco
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design
Utility Relocation
Construction (includes contingencies) 1,267,594$
Construction Management Services
Other Costs
TOTAL FUNDING 1,267,594$ -$ -$ -$-$ -$
FUNDING SOURCE
38- Grant Funds 1,267,594$
TOTAL FUNDING 1,267,594$ -$ -$ -$-$ -$ -$
City of San Juan Capistrano
CIP 24502 -Stormwater Retention and Treatment System La Novia / Calle Arroyo
The Stormwater Retention and Treatment System La Novia/Calle Arroyo Project will
construct a stormwater runoff infiltration basin (Basin) located within an undeveloped City-
owned parcel on the southeast corner of La Novia Avenue and Calle Arroyo. The Basin
would be located within a watershed that consists of mainly residential land use and will
capture stormwater and dry-weather runoff from the project’s 108-acre tributary drainage
area. A storm drain diversion will be constructed at the existing 57” Reinforced Concrete
Pipe within La Novia Avenue to capture dry-weather runoff. Once implemented, the project
will have an immediate impact in improving water quality in local and regional waterways,
assist with pollution reduction, provide benefit to local groundwater aquifers, increase
public awareness through educational signage, enhance native habitat, and further help the
City meet its regulatory compliance goals. The cost for the design, permitting,
environmental consultant services, construction management and inspection services for
the Project will be covered by a grant that was successfully applied for and approved under
the Integrated Regional Water Management (IRWM) Grant Program. The IRWM is a
collaborative effort to manage all aspects of water resources in a region. IRWM crosses
jurisdictional, watershed, and political boundaries; involves multiple agencies, stakeholders,
individuals, and groups; and attempts to address the issues and differing perspectives of all
the entities involved through mutually beneficial solutions.
The IRWM grant programs funds projects for Planning and Implementation, and projects
that incorporate Disadvantaged Community improvements and Tribal Involvement.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 52 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: Citywide
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:DRAINAGE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study 10,000$
Environmental (CEQA)
Right of Way Acquisition
Final Design 65,000
Utility Relocation
Construction (includes contingencies) 400,000
Construction Management Services 25,000
Other Costs
TOTAL FUNDING 500,000$ -$ -$ -$ -$
FUNDING SOURCE
1-General Fund 500,000$
TOTAL FUNDING 500,000$ -$ -$ -$ -$
City of San Juan Capistrano
CIP#24503 - STORM DRAIN AND DRAINAGE IMPROVEMENTS
The project will study the City's storm drain infrastructure and program CIP
projects as needed.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 53 of 54
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:DRAINAGE
Annual Operating Impact:
Project Manager:Joe Parco
PRIOR YEAR
Life to Date Budget (through Mar. 2018)-$
Life to Date Actual Expenditures (through M -$
FY 16-17 Budget -$
FY 16-17 Actuals -$
FUTURE FINANCIAL REQUIREMENTS
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30
Pre-Design/Study
Environmental (CEQA)
Monitoring Cost
Final Design
Vegetation Removal
Construction (includes contingencies)300,000$
Construction Management Services
Other Costs
TOTAL FUNDING 300,000$ -$-$ -$-$ -$ -$
FUNDING SOURCE
1-General Fund 300,000$
TOTAL FUNDING 300,000$ -$-$ -$-$ -$ -$
City of San Juan Capistrano
CIP#24504 - Creek Stabilization Maitenance Endowment
Since the Riding Park Slope Stabilization and Arizona Crossing Removal Capital Improvement
Project is constructed within the jurisdictional Waters of the United States, the Project has to
provide Project mitigation as required by the jurisdictional environmental resource agencies
(California Department of Fish and Wildlife, Army Corpse of Engineers and San Diego Regional
Water Quality Control Board). The environmental resource agencies required the City to reserve
15 acres of San Juan Creek (City-owned property) south of the Riding Park for non-development
purposes; and ensure that the 15 acres stays free of non-invasive species and monitor the area for
the presence of endangered species. The Riding Park Habitat Mitigation Project will provide
funding necessary to meet the Project mitigation requirements of the environmental resource
agencies which includes Habitat surveys, Mitigation surveys, pre-construction surveys and annual
reports, to be submitted to the environmental resource agencies for review and approval.
PROJECT DESCRIPTION:
Revised 12.2016
EXHIBIT A - Page 54 of 54
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RESOLUTION NO. 23-06-20-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, ADOPTING ITS ARTICLE XIIIB
APPROPRIATIONS LIMITATION (GANN LIMITATION) FOR FISCAL
YEAR 2023-24
WHEREAS, the voters of California on November 6, 1979, added Article XIIIB
to the State Constitution placing various limitations on the appropriations of the State and
local governments; and,
WHEREAS, Article XIIIB provides that the appropriations limitation for Fiscal
Year 2023-24 is calculated by adjusting the base year appropriations of Fiscal Year 1978-
79, with changes in California per capita personal income or non-residential assessed
valuation and changes in City or County populations, and the recalculations of the
appropriations limitation from the 1986-87 fiscal year as stipulated by Proposition 111;
and,
WHEREAS, the information regarding the change in non-residential
assessed valuation due to new construction from the County of Orange is not available
until after the establishment of the Fiscal Year 2023-24 appropriations limitation and the
City reserves the right to adjust its Fiscal Year 2023-24 limitation as information regarding
the change in non-residential assessed valuation due to new construction is made
available by the County of Orange; and,
WHEREAS, the information necessary for making these adjustments is
attached as Exhibit A; and,
WHEREAS, the City of San Juan Capistrano has complied with all the
provisions of Article XIIIB and amendments thereto per Proposition 111 in determining
the appropriations limitation for Fiscal Year 2023-24.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby:
1.Set the appropriations limitation for Fiscal Year 2023-24 at $103,866,774
as shown in attached Exhibit A.
2. Determine that the amount of the appropriations of the City of San Juan
Capistrano for Fiscal Year 2023-24 that are subject to the limitation are $20,083,048; and,
3. Declare that the appropriations of the City of San Juan Capistrano for
Fiscal Year 2023-24 that are subject to the limitation do not exceed the limitation.
ATTACHMENT 4
PASSED, APPROVED, AND ADOPTED this 20th day of June 2023.
HOWARD HART, MAYOR
ATTEST:
MARIA MORRIS, CITY CLERK
ATTACHMENT 4
EXHIBIT A
2023-24 APPROPRIATIONS LIMITATION CALCULATION
2023-24 APPROPRIATIONS LIMITATION:
2022-23 Limitation $98,826,617
x Annual adjustment factors:
Population increase (for City) 0.63% 1.0063
Inflation charges (California personal income) 4.44% x 1.0444
Combining adjustment factors 1.0510
2023-24 Limitation
$103,866,774
APPROPRIATIONS SUBJECT TO LIMITATION AND APPROPRIATIONS MARGIN:
Budget appropriation 2023-24 $58,940,438
Less exclusions:
Non-proceeds of taxes (15,084,794)
Qualified debt service (1,870,100)
Qualified capital outlay (14,428,000)
Total exclusions (31,382,894)
Add change in fund balances (7,474,496)
Total appropriations subject to limitation $20,083,048
Appropriations margin $83,783,726
EXHIBIT A
1
RESOLUTION NO. 23-06-20-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA
ESTABLISHING THE PROPERTY TAX RATE FOR
VOTER-APPROVED BONDED INDEBTEDNESS (OPEN
SPACE MEASURE Y) FOR FISCAL YEAR 2023-24
WHEREAS, in the election of November 4, 2008, the voters of the City of San
Juan Capistrano approved bonded indebtedness and authorized the City Council of the
City of San Juan Capistrano to establish the rate of property tax required to generate an
amount of revenue from the tax base to provide sufficient moneys to pay debt service
on the voter-approved bonded indebtedness; and,
WHEREAS, the total net taxable secured assessed valuation of the City of San
Juan Capistrano is estimated to be $10,219,940,167; and,
WHEREAS, the total amount of revenue necessary to provide sufficient funds to
pay debt service for the fiscal year ending June 30, 2024, is estimated to be
$1,837,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Juan Capistrano does hereby:
SECTION 1:
Set the property tax rate within the City for the City of San Juan Capistrano 2017
Taxable General Obligation Refunding Bonds (Open Space Measure Y) for the fiscal
year ending June 30, 2024, at $0.01797 per $100 assessed value.
SECTION 2:
Authorize and direct the City Manager and the City Treasurer to take any and all
actions necessary to ensure that the Auditor-Controller of the County of Orange,
California makes this levy and causes to be collected the amounts requested in Section
1 hereof at the time and in the manner of levying other County taxes. These amounts
shall be reported separately as remittances are made to the City.
SECTION 3:
The City Clerk is hereby directed to furnish the Office of the Auditor-Controller,
County of Orange, Attn: Yani Painter, Property Tax Section, P.O. Box 567, Santa Ana,
CA 92702-0567.
PASSED, APPROVED AND ADOPTED this 20th day of June 2023.
ATTACHMENT 5
2
HOWARD HART, MAYOR
ATTEST:
________________________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 5
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FIVE–YEAR AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
AND THE
COUNTY OF ORANGE
THIS AGREEMENT, entered into this First day of May 2020, which
date is enumerated for purposes of reference only, by and between the CITY OF
SAN JUAN CAPISTRANO, hereinafter referred to as “CITY” and the COUNTY OF
ORANGE, a political subdivision of the State of California, hereinafter referred to as
“COUNTY.”
WITNESSETH:
WHEREAS, CITY wishes to contract with COUNTY for law
enforcement services; and
WHEREAS, COUNTY is agreeable to the rendering of such services,
as authorized in Government Code Sections 51301 and 55632, on the terms and
conditions hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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ATTACHMENT 6 - Page 1 of 34
ATTACHMENT 6 - Page 2 of 34
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A. TERM:
The term of this Agreement shall be for five (5) years, commencing
July 1, 2020 and terminating June 30, 2025, unless earlier terminated by either
party in the manner set forth herein.
B. OPTIONAL TERMINATION:
COUNTY or CITY may terminate this Agreement, without cause, upon one -
hundred and eighty (180) days written notice to the other party.
C. REGULAR SERVICES BY COUNTY:
1. COUNTY, through its Sheriff-Coroner and deputies, officers and
employees, hereinafter referred to as “SHERIFF,” shall render to CITY law
enforcement services as hereinafter provided. Suc h services shall include
the enforcement of lawful State statutes and lawful municipal ordinances of
CITY other than licensing ordinances.
2. The night, day and evening patrol and supervisory shifts will be established
by SHERIFF. Personnel of each shift may work varying and different times
and may be deployed to other shifts when, in the opinion of SHERIFF and
CITY Manager, the need arises. Any long-term shift deployment change
will be reported to the City Council.
3. Each fiscal year, COUNTY shall submit to CITY, in writing, a recommended
level of service for the following fiscal year. CITY shall remit to COUNTY, in
writing, its response to the recommended level of service. If the parties are
unable to agree by June 30 of any fiscal year on the level of serv ice to be
provided by COUNTY to CITY or on the amount to be paid by CITY for
services to be provided by COUNTY for the following fiscal year, this
Agreement will terminate as of September 30 of the following fiscal year. If
the parties do not agree by Jun e 30 on the level of service and cost of
service for the following fiscal year, between July 1 and September 30 of
the following fiscal year, COUNTY will provide the level of service provided
ATTACHMENT 6 - Page 3 of 34
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C. REGULAR SERVICES BY COUNTY: (Continued)
in the preceding fiscal year, and CITY shall be obligated to pay the costs of
such services. The full cost of such services may exceed the cost of similar
services provided in the prior fiscal year.
4. The level of service, other than for licensing, to be provided by the
COUNTY for the period July 1, 2020 through June 30, 2021, is set forth in
Attachment A and incorporated herein by this reference.
5. For any service listed in Attachment A of this Agreement that is provided to
CITY at less than 100% of a full-time SHERIFF position, COUNTY retains
the option to terminate such service in the event the other city or cities
which contract(s) for the balance of the time of the employee providing the
service no longer pay(s) for such service and CITY does not request the
Agreement be amended to pay 100% of the cost of the employee providing
such service. The Maximum Obligation of CITY set forth in Subsection G -2
will be adjusted accordingly.
6. All services contracted for in this Agreement may not be operational on the
precise date specified in this Agreement. In those instances, SHERIFF
shall notify CITY Manager of the date or dates such service or services are
to be implemented. SHERIFF shall reduce the monthly charges to CITY,
based on the actual date of implementation of the service or s ervices.
Charges shall be reduced on the next monthly billing tendered in
accordance with Subsection G-5 of this Agreement.
7. During emergencies, such as a mutual aid situation, SHERIFF will attempt
to leave in CITY the Lieutenant in charge of CITY Police S ervices. If
SHERIFF determines that the Lieutenant is needed elsewhere, SHERIFF
will notify CITY’s Manager within four (4) hours. SHERIFF will return the
Lieutenant to CITY as soon as possible once the emergency situation is
under control.
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C. REGULAR SERVICES BY COUNTY: (Continued)
8. With respect to the licensing ordinances of CITY listed in Attachment B
hereto, which is incorporated herein by this reference, SHERIFF shall
receive applications for CITY licenses pursuant to said ordinances and
complete investigations relating to such applications. Said investigations
shall be forwarded to CITY Manager. COUNTY shall not provide any
advisory, administrative, hearing or litigation attorney support or services
related to licensing. COUNTY shall not provide any administrative or
investigatory services related to the licensing ordinances listed in
Attachment B, hereto, except the investigations relating to initial
applications for which this subsection provides.
9. COUNTY or CITY, upon thirty (30) days notice and mutual written
agreement, shall increase or decrease the service levels provided herein,
and the obligation of CITY to pay for services shall be concomitantly
adjusted.
10. With the limitations set forth below, SHERIFF, on behalf of COUNTY, and
CITY Manager, on behalf of CITY, are authorized to execute written
amendments to this Agreement to increase or decrease the level of service
set forth in Attachment A, when SHERIFF and CITY Manager mutually agree
that such increase or decrease in the level of service is ap propriate. Any
such amendment to the Agreement shall concomitantly increase or decrease
the cost of services payable by CITY set forth in Attachment C and
incorporated herein by this reference, and the Maximum Obligation of CITY
set forth in Subsection G-2, in accordance with the current year’s COUNTY
law enforcement cost study. SHERIFF and CITY Manager shall file copies
of any such amendments to this Agreement with the Clerk of COUNTY’s
Board of Supervisors and CITY’s Clerk. Amendments to this Agreement
executed by SHERIFF and CITY Manager may not, in the aggregate,
ATTACHMENT 6 - Page 5 of 34
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C. REGULAR SERVICES BY COUNTY: (Continued)
increase or decrease the cost of services payable by CITY by more than one
percent (1%) of the total cost originally set forth in Attachment C and the
Maximum Obligation originally set forth in Subsection G-2 for FY 2020-21.
Prior approval by COUNTY’s Board of Supervisors and CITY’s Council is
required before execution of any amendment that brings the aggregate total
of changes in costs payable by CITY to more than one percent (1%) of the
total cost originally set forth in Attachment C and the Maximum Obligation
originally set forth in Subsection G-2 of this Agreement for FY 2020-21.
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY:
1. Enhanced services for events on CITY property. At the request of CITY,
through its City Manager, SHERIFF may provide enhanced law enforcement
services for functions, such as community events, conducted on property
that is owned, leased or operated by CITY. SHERIFF shall determi ne
personnel and equipment needed for such enhanced services. To the
extent the services provided at such events are at a level greater than that
specified in Attachment C of this Agreement, CITY shall reimburse COUNTY
for such additional services, at an amount computed by SHERIFF, based on
the current year's COUNTY law enforcement cost study. The cost of these
enhanced services shall be in addition to the Maximum Obligation of CITY
set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY
immediately after each such event.
2. Supplemental services for occasional events operated by private individuals
and entities on non-CITY property. At the request of CITY, through its City
Manager, and within the limitations set forth in this subsection D -2,
SHERIFF may provide supplemental law enforcement services to preserve
the peace at special events or occurrences that occur on an occasional
basis and are operated by private individuals or private
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
entities on non-CITY property.
SHERIFF shall determine personnel and equipment needed for such
supplemental services, and will provide such supplemental services only if
SHERIFF is able to do so without reducing the normal and regular ongoing
services that SHERIFF otherwise would provide to CITY pursuant to this
Agreement. Such supplemental services shall be provided only by regularly
appointed full-time peace officers, at rates of pay governed by a
Memorandum of Understanding between COUNTY and the bargaining
unit(s) representing the peace officers providing the services. Such
supplemental services shall include only law enforcement duties and shall
not include services authorized to be provided by a private patrol operator,
as defined in Section 7582.1 of the Business and Professions Code. Law
enforcement support functions, including, but not limited to, clerical
functions and forensic science services, may be performed by non -peace
officer personnel if the services do not involve patrol or keeping the peace
and are incidental to the provision of law enforcement services. CITY shall
reimburse COUNTY its full, actual costs of providing such supplemental
services at an amount computed by SHERIFF, based on the current year's
COUNTY law enforcement cost study. The cost of these supplemental
services shall be in addition to the Maximum Obligation of CITY set forth in
Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately
after each such event.
3. Supplemental services for events operated by p ublic entities on non-CITY
property. At the request of CITY, through its City Manager, and within the
limitations set forth in this subsection D-3, SHERIFF may provide
supplemental law enforcement services to preserve the peace at special
events or occurrences that occur on an occasional basis and are operated
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
by public entities on non-CITY property. SHERIFF shall determine
personnel and equipment needed for such supplemental services, and will
provide such supplemental services only if SHERIFF is able to do so
without reducing services that SHERIFF otherwise would provide to CITY
pursuant to this Agreement. CITY shall reimburse COUNTY its full, actual
costs of providing such supplemental service s at an amount computed by
SHERIFF, based on the current year's COUNTY law enforcement cost
study. The cost of these supplemental services shall be in addition to the
Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
SHERIFF shall bill CITY immediately after each such event.
4. Notwithstanding the foregoing, CITY, through its permit process, may utilize
the services of SHERIFF at events, for which CITY issues permits, that are
operated by private individuals or entities or public entit ies. SHERIFF shall
determine personnel and equipment needed for said events. If said events
are in addition to the level of services listed in Attachment C of this
Agreement, CITY shall reimburse COUNTY for such additional services at
an amount computed by SHERIFF, based upon the current year’s COUNTY
law enforcement cost study. The cost of these services shall be in addition
to the Maximum Obligation of CITY set forth in Subsection G -2 of this
Agreement. SHERIFF shall bill CITY immediately after said services are
rendered.
5. In accordance with Government Code 51350, COUNTY has adopted Board
Resolution 89-1160 which identifies Countywide services, including but not
limited to helicopter response. SHERIFF through this contract provides
enhanced helicopter response services. The cost of enhanced helicopter
response services is included in the cost of services set forth in Attachment
A and in the Maximum Obligation of CITY set forth in Subsection G-2.
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
COUNTY shall not charge any additional amounts for enhanced helicopter
services after the cost of services set forth in Attachment A and in the
Maximum Obligation set forth in Subsection G -2 has been established in
any fiscal year without written notification to the CITY.
E. PATROL VIDEO SYSTEMS:
1. As part of the law enforcement services provided to CITY, COUNTY has
provided, or will provide patrol video systems (hereinafter called “PVS”) that
will be mounted in the patrol vehicles designated by COUNTY f or use within
CITY service area.
2. SHERIFF has the exclusive right to use said PVS for law enforcement
services related to this Agreement.
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
installation of Patrol Video Systems that are or will be mounted in patrol
vehicles assigned to CITY, and b) recurring costs, as deemed necessary by
COUNTY, including the costs of maintenance and contributions to a fund for
replacement and upgrade of such PVS when they become functionally or
technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and
replacement/upgrade of PVS, are included in the costs set forth in
Attachment C and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY shall
not be charged additional amounts for maintenance or replacement/upgrade
of said PVS during the period July 1, 20 20 through June 30, 2021.
4. If, following the initial acquisition of PVS referenced above, CITY requires
PVS for additional patrol cars designated for use in the CITY service area,
COUNTY will purchase said additional PVS. Upon demand by COUNTY,
CITY will pay to COUNTY a) the full costs of acquisition and installation of
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E. PATROL VIDEO SYSTEMS: (Continued)
said additional PVS, and b) the full recurring costs for said PVS, as deemed
necessary by COUNTY, including the costs of maintenance, and
contributions to a fund for replacement and upgrade of such PVS when they
become functionally or technologically obsolete. Said costs related to
additional PVS are not included in, and are in addition to, the costs set forth
in Attachment A and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement.
5. County will replace and/or upgrade PVS as needed. The costs of
replacing/upgrade PVS shall be paid by COUNTY from the
replacement/upgrade funds to be paid by CITY in accordance with the
foregoing. CITY shall not be charged any additional charge to replace or
upgrade PVS after the cost of PVS set forth in Attachment C and in
Maximum Obligation set forth in G-2 has been established in any fiscal year
without written notification to the CITY.
F. LICENSING SERVICES BY CITY:
Upon receipt from SHERIFF of investigations of applications for licenses
referred to in Subsection C-8 of this Agreement, CITY Manager shall determine
whether to grant or deny the licenses and will issue the licenses or notify the
applicants of denial. CITY shall provide all attorney services related to the
granting, denial, revocation and administration of said licenses and the
enforcement of CITY ordinances pertaining to said licenses.
G. PAYMENT:
1. Pursuant to Government Code Section 51350, CITY agrees to pay to
COUNTY the full costs of performing the services mutually agreed upon in
this Agreement. The cost of services includes salaries, wages, benefits,
mileage, services, supplies, equipment, and divisional, departmental and
COUNTY General overhead.
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G. PAYMENT: (Continued)
2. Unless the level of service as set forth in Attachment C, is increased or
decreased by mutual agreement of the parties, or CITY is required to pay
for increases as set forth in Subsection G-3, the Maximum Obligation of
CITY for services set forth in Attachment C of this Agreement, other than
Licensing Services, to be provided by the COUNTY for the period July 1,
2020 through June 30, 2021 shall be $10,816,378, as set forth in
Attachment A. The overtime costs included in the Agreement are only an
estimate. COUNTY shall notify CITY of actual overtime worked during
each fiscal year. If actual overtime worked is above or below budgeted
amounts, billings will be adjusted accordingly at the end of the fiscal year.
Actual overtime costs may exceed CITY’s Maximum Obligation.
3a. At the time this Agreement is executed, there may be unresolved issues
pertaining to potential changes in salaries and benefits for COUNTY
employees. The costs of such potential changes are not included in the FY
2020-21 cost set forth in Attachment C nor in the FY 2020-21 Maximum
Obligation of CITY set forth in Subsection G-2 of this Agreement. If the
changes result in the COUNTY incurring or becoming obligated to pay for
increased cost for or on account of personnel whose costs are included in
the calculations of costs charged to CITY hereunder, CITY shall pay
COUNTY, in addition to the Maximum Obligation set forth in Subsection G -2
of this Agreement, the full costs of said increases to the extent such
increases to the extent such increases are attributable to work performed by
such personnel during the period July 1, 2020 through June 30, 2021, and
CITY’s Maximum Obligation hereunder shall be deemed to have increased
accordingly. CITY shall pay COUNTY in full for such increases on a pro -
rata basis over the portion of the period between July 1, 2020 and June 30,
2021 remaining after COUNTY notifies CITY that increases are payable.
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G. PAYMENT: (Continued)
If the changes result in the COUNTY incurring or becoming obligated to pay
for decreased costs for or on account of personnel whose costs are
included in the calculations of costs charged to CITY hereunder, COUNTY
shall reduce the amount owed by the CITY to the extent such decreases
are attributable to work performed by such personnel during the period
July 1, 2020 through June 30, 2021, and CITY’s Maximum Obligation
hereunder shall be deemed to have decreased accordingly. COUNTY shall
reduce required payment by CITY in full for such decreases on a pro -rata
basis over the portion of the period between July 1, 20 20 and June 30,
2021 remaining after COUNTY notifies CITY that the Maximum Obligation
has decreased.
3b. If CITY is required to pay for increases as set forth in Subsection G-3a
above, COUNTY, at the request of CITY, will thereafter reduce the level of
service to be provided to CITY as set forth in Attachment C of this
Agreement to a level that will make the Maximum Obligation of CITY
hereunder for the period July 1, 2020 through June 30, 2021 an amount
specified by CITY that is equivalent to or higher than the Maxi mum
Obligation set forth in Subsection G-2 for said period at the time this
Agreement originally was executed. The purpose of such adjustment of
service levels will be to give CITY the option of keeping its Maximum
Obligation hereunder at the pre-increase level or at any other higher or
lower level specified by CITY. In the event of such reduction in level of
service and adjustment of costs, the parties shall execute an amendment to
this Agreement so providing. Decisions about how to reduce the level of
service provided to CITY shall be made by SHERIFF with the approval of
CITY.
//
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G. PAYMENT: (Continued)
4. The Maximum Obligation of CITY for services provided for the 12 -month
periods commencing July 1, 2021, 2022, 2023 and 2024, will be determined
annually by COUNTY and approved by CITY.
5. COUNTY shall invoice CITY monthly, one-twelfth (1/12) of the Maximum
Obligation of CITY. If a determination is made that increases described in
Subsection G-2 must be paid, COUNTY thereafter shall include the pro -rata
charges for such increases in its monthly invoices to CITY for the balance
of the period between July 1, 20 20 and June 30, 2021.
6. CITY shall pay COUNTY in accordance with COUNTY Board of
Supervisors’ approved County Billing Policy, which is attached hereto as
Attachment D, and incorporated herein by this reference.
7. COUNTY shall charge CITY late payment penalties in accordance with
County Billing Policy.
8. As payment for the Licensing Services described in Subsection C -8 of this
Agreement, COUNTY shall retain all fees paid by applicants for licenses,
pursuant to CITY ordinances listed in Attachment B hereto. Retention of
said fees by COUNTY shall constitute payment in full to COUNTY for costs
incurred by COUNTY in performing the functions related to licensing
described in Subsection C-8; provided, however, that if any of said fees are
waived or reduced by CITY, CITY shall pay to COUNTY the difference
between the amount of fees retained by COUNTY and the fees that were
set forth in the ordinances listed in Attachment B as of July 1, 2020. Should
CITY increase the fee schedule for the licensing ordinances set forth in
Attachment B, either party shall have the right to seek amendment of this
Agreement with respect to the division of the increased fees between CITY
and COUNTY.
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G. PAYMENT: (Continued)
9. Fees generated or collected by SHERIFF contract personnel for copying of
documents related to the services provided in this Agreement will be at
COUNTY-established rates and will be credited to CITY on an annual basis.
10. Narcotic asset forfeitures will be handled pursuant to Attachment E hereto,
which is incorporated herein by this reference.
H. NOTICES:
1. Except for the notices provided for in Subsection 2 of this Section, all
notices authorized or required by this Agreemen t shall be effective when
written and deposited in the United States mail, first class postage prepaid
and addressed as follows:
CITY: ATTN: CITY MANAGER
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
COUNTY: ATTN: CONTRACT MANAGER
SHERIFF-CORONER DEPARTMENT
320 NORTH FLOWER STREET, SUITE 108
SANTA ANA, CA 92703
2. Termination notices shall be effective when written and deposited in the
United States mail, certified, return receipt requested and addressed as
above.
I. STATUS OF COUNTY:
COUNTY is, and shall at all times be deemed to be, an independent contractor.
Nothing herein contained shall be construed as creating the relationship of
employer and employee, or principal and agent, between CITY and COUNTY
or any of COUNTY’s agents or employees. COUNTY and its SHERIFF shall
retain all authority for rendition of services, standards of performance, control
of personnel, and other matters incident to the performance of services by
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I. STATUS OF COUNTY: (Continued)
COUNTY pursuant to this Agreement. COUNTY, its agents and employees,
shall not be entitled to any rights or privileges of CITY employees and shall not
be considered in any manner to be CITY employees.
J. STATE AUDIT:
Pursuant to Government Code Section 8546.7, CITY and COUNTY shall be
subject to examination and audit by the State Auditor for a period of three (3)
years after final payment by CITY to COUNTY under this Agreement. CITY
and COUNTY shall retain all records relating to the performance of this
Agreement for said three-year period, except that records pertaining to any
audit then in progress, or any claim or litigation shall be retained beyond said
three-year period until final resolution of said audit, claim or litigation.
K. ALTERATION OF TERMS:
This Agreement fully expresses all understanding of CITY and COUNTY with
respect to the subject matter of this Agreement, and shall constitute the total
Agreement between the parties for these purposes. No addition to, or
alteration of, the terms of this Agreement shall be valid unless made in writing,
formally approved and executed by duly authorized agents of both parties.
L. INDEMNIFICATION:
1. COUNTY, its officers, agents, employees, subcontractors and independent
contractors shall not be deemed to have assumed any liability f or the
negligence or any other act or omission of CITY or any of its officers, agents,
employees, subcontractors or independent contractors, or for any dangerous
or defective condition of any public street or work or property of CITY, or for
any illegality or unconstitutionality of CITY’s municipal ordinances. CITY
shall indemnify and hold harmless COUNTY and its elected and appointed
officials, officers, agents, employees, subcontractors and independent
contractors from any claim, demand or liability what soever based or asserted
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L. INDEMNIFICATION: (Continued)
upon the condition of any public street or work property of CITY, or upon the
illegality or unconstitutionality of any municipal ordinance of CITY that
SHERIFF has enforced, or upon any act or omiss ion of CITY, or its elected
and appointed officials, officers, agents, employees, subcontractors or
independent contractors related to this Agreement, including, but not limited
to, any act or omission related to the maintenance or condition of any vehicle
or motorcycle that is owned or possessed by CITY and used by COUNTY
personnel in the performance of this Agreement, for property damage, bodily
injury or death or any other element of damage of any kind or nature, and
CITY shall defend, at its expense including attorney fees, and with counsel
approved in writing by COUNTY, COUNTY and its elected and appointed
officials, officers, agents, employees, subcontractors and independent
contractors in any legal action or claim of any kind based or asserted upon
such condition of public street or work or property, or illegality or
unconstitutionality of a municipal ordinance, or alleged acts or omissions. If
judgment is entered against CITY and COUNTY by a court of competent
jurisdiction because of the concurrent a ctive negligence of either party, CITY
and COUNTY agree that liability will be apportioned as determined by the
court. Neither party shall request a jury apportionment.
2. COUNTY shall indemnify and hold harmless CITY and its elected and
appointed officials, officers, agents, employees, subcontractors and
independent contractors from any claim, demand or liability whatsoever
based or asserted upon any act or omission of COUNTY or its elected and
appointed officials, officers, agents, employees, subcontractors or
independent contractors related to this Agreement, for property damage,
bodily injury or death or any other element of damage of any kind or nature,
and COUNTY shall defend, at its expense, including attorney fees, and with
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L. INDEMNIFICATION: (Continued)
counsel approved in writing by CITY, CITY and its elected and appointed
officials, officers, agents, employees, subcontractors and independent
contractors in any legal action or claim of any kind based or asserted upon
such alleged acts or omissions.
M. TRAFFIC VIOLATOR APPREHENSION PROGRAM:
1. COUNTY has established a Traffic Violator Apprehension Program [“the
Program”], which is operated by SHERIFF, and is designed to reduce
vehicle accidents caused by unlicensed drivers and drivers whose licenses
are suspended and to educate the public about the requirements of the
Vehicle Code and related safety issues with regard to driver licensing,
vehicle registration, vehicle operation, and vehicle parking. The Program
operates throughout the unincorporated area s of the COUNTY and in the
cities that contract with COUNTY for SHERIFF’s law enforcement services,
without regard to jurisdictional boundaries, because an area -wide approach
to reduction of traffic accidents and driver education is most effective in
preventing traffic accidents. In order for CITY to participate in the Program,
CITY has adopted a fee pursuant to Vehicle Code section 22850.5, in the
amount and under the terms and conditions set forth in the TVAP resolution
that is attached to this Agreement as Attachment F and incorporated into
this Agreement by reference, and has directed that the revenue from such
fee be used for the Program. CITY’s participation in the Program may be
terminated at any time by rescission or amendment of the TVAP resolutio n
that is attached to this Agreement as Attachment F. In the event CITY 1)
amends said TVAP resolution, or rescinds said TVAP resolution and adopts
a new TVAP resolution pertaining to the above -referenced fee and the
Program, and 2) remains a participant in the Program thereafter, CITY’s
Manager, on behalf of CITY, and SHERIFF, on behalf of COUNTY, have
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M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
authority to execute an amendment to this Agreement to substitute CITY’s
amended or new TVAP resolution for Attachment F to the Agreement, as
long as said amendment to this Agreement does not materially change any
other provision of this Agreement.
2. COUNTY will make available for review, at the request of CITY, all financial
data related to the Program as may be requested by CITY.
3. Fee revenue generated by COUNTY and participating cities will be used to
fund the following positions, which will be assigned to the Program:
Ten one hundredths of one (0.10) Sergeant
(8 hours per two-week pay period)
One (1) Staff Specialist
(80 hours per two-week pay period)
One (1) Office Specialist
(80 hours per two-week pay period)
4. Fee revenue generated by CITY may be used to reimburse CITY for
expenditures for equipment and/or supplies directly in support of the
Program. In order for an expenditure for equipment and/or supplies to be
eligible for reimbursement, CITY shall submit a request for and obtain pre -
approval of the expenditure by using the form as shown in Attachment G.
The request shall be submitted within the budget schedule established by
SHERIFF. SHERIFF shall approve the expenditure only if both of the
following conditions are satisfied: 1) there are sufficient Program funds,
attributable to revenue generated by CITY’s fee, to pay for the requested
purchase, and 2) CITY will use the equipment and/or supplies, during their
entire useful life, only for purposes authorized by its TVAP resolution in
effect at the time of purchase.
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M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
In the event that CITY terminates its participation in the Program, CITY
agrees that the equipment purchased by CITY and reimbursed by Program
funds will continue to be used, during the remainder of its useful life,
exclusively for the purposes authorized by CITY’s TVAP resolution in effect
at the time of purchase.
In the event the fees adopted by COUNTY, CITY and other participating
jurisdictions are not adequate to continue operation of the Program at the
level at which it operated previously, COUNTY, at the option of CITY, will
reduce the level of Program service to be provided to CITY or will continue
to provide the existing level of Program services. COUNTY will charge CITY
the cost of any Program operations that exceed the revenue generated by
fees. Such charges shall be in addition to the Maximum Obligation of CITY
set forth in Subsection G-2 of this Agreement. The amount of any revenue
shortfall charged to CITY will be determined, at the time the revenue
shortfall is experienced, according to CITY’s share of Program service s
rendered. In the event of a reduction in level of Program service,
termination of Program service or adjustment of costs, the parties shall
execute an amendment to the Agreement so providing. Decisions about
how to reduce the level of Program service p rovided to CITY shall be made
by SHERIFF with the approval of CITY.
N. MOBILE DATA COMPUTERS:
1. As part of the law enforcement services to be provided to CITY, COUNTY
has provided, or will provide, mobile data computers (hereinafter called
“MDCs”) that are or will be mounted in patrol vehicles and motorcycles,
designated by COUNTY for use within CITY limits.
2. SHERIFF has the exclusive right to use said MDCs for law enforcement
services related to this Agreement.
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N. MOBILE DATA COMPUTERS: (Continued)
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
installation of MDCs that are or will be mounted in patrol vehicles and
motorcycles assigned to CITY, and b) recurring costs, as deemed
necessary by COUNTY, including the costs of maintenance and
contributions to a fund for replacement and upgrade of such MDCs when
they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance
and replacement/upgrade of MDCs, are included in the cos ts set forth in
Attachment A and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY shall
not be charged additional amounts for maintenance or
replacement/upgrade of said MDCs during the period July 1, 2020 through
June 30, 2021.
4. If, following the initial acquisition of MDCs referenced above, CITY requires
MDCs for additional patrol cars or motorcycles designated for use in the
CITY, or for CITY’s Emergency Operations Center, COUNTY will purchase
said additional MDCs. Upon demand by COUNTY, CITY will pay to
COUNTY a) the full costs of acquisition and installation of said additional
MDC’s, and b) the full recurring costs for said MDCs, as deemed necessary
by COUNTY, including the costs of maintenance, and contributions to a
fund for replacement and upgrade of such MDCs when they become
functionally or technologically obsolete. Said costs related to additional
MDCs are not included in, and are in addition to, the costs set forth in
Attachment A and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement.
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ATTACHMENT 6 - Page 20 of 34
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N. MOBILE DATA COMPUTERS: (Continued)
5. COUNTY will replace and/or upgrade MDCs as needed. The costs of
replacing/upgrading MDCs shall be paid by COUNTY from the
replacement/upgrade funds to be paid by CITY in accordance with the
foregoing. CITY shall not be charged any additional charge to replace or
upgrade MDCs.
O. E-CITATION UNITS:
1. As part of the law enforcement services to be provided to CITY, COUNTY
has provided, or will provide, E-Citation units designated by COUNTY for
use within CITY limits.
2. SHERIFF has the exclusive right to use said E-Citation units for law
enforcement services related to this Agreement.
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of
E-Citation units that are assigned to CITY, and b) recurring costs, as
deemed necessary by COUNTY, including the costs of maintenance and
contributions to a fund for replacement and upgrade of such E -Citation units
when they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance
and replacement/upgrade of E-Citation units, are included in the costs set
forth in Attachment A and the Maximum Obligation of CITY set forth in
Subsection G-2 of this Agreement unless CITY has already paid such
costs. CITY shall not be charged additional amounts for maintenance or
replacement/upgrade of said E-Citation units during the period July 1, 2020
through June 30, 2021.
4. If, following the initial acquisition of E-Citation units referenced above, CITY
requires additional E-Citation units designated for use in CITY, COUNTY
will purchase said additional E-Citation units. Upon demand by COUNTY,
CITY will pay to COUNTY a) the full costs of acquisition of said additional
ATTACHMENT 6 - Page 21 of 34
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O. E-CITATION UNITS: (Continued)
E-Citation units, and b) the full recurring costs for said E -Citation units, as
deemed necessary by COUNTY, including the costs of maintenance, and
contributions to a fund for replacement and upgrade of such E-Citation units
when they become functionally or technologically obsolete. Said costs
related to additional E-Citation units are not included in, and are in addition
to, the costs set forth in Attachment A and the Maximum Obligation of CITY
set forth in Subsection G-2 of this Agreement.
5. COUNTY will replace and/or upgrade E-Citation units as needed. The costs
of replacing/upgrading E-Citation units shall be paid by COUNTY from the
replacement/upgrade funds to be paid by CITY in accordan ce with the
foregoing. CITY shall not be charged any additional charge to replace or
upgrade E-Citation units.
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ATTACHMENT 6 - Page 22 of 34
ATTACHMENT 6 - Page 23 of 34
ATTACHMENT A
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title Detail Quantity Frequency
MANAGEMENT:
Lieutenant 1.00
SUPERVISION:
Sergeant Patrol 4.00 each, 80 hrs./ per two wk. pay period
Sergeant Administrative 1.00 80 hrs./ per two wk. pay period
INVESTIGATION SERVICES:
Investigator 2.00 each, 80 hrs./ per two wk. pay period
PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff II -Patrol Patrol 15.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II -Motor Motorcycle 2.00 each, 80 hrs./ per two wk. pay period
ADDITIONAL SERVICES*:
Crime Prevention Specialist Crime Prevention 1.00 80 hrs./ per two wk. pay period
Community Services Officer Parking Control 2.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II Community Support 1.00 80 hrs./ per two wk. pay period
Deputy Sheriff II DET 1.00 80 hrs./ per two wk. pay period
Cadet Extra Help 1,039 hours
TOTAL 30.00
* Deployment to be determined by SHERIFF in cooperation with CITY Manager
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation
TRAFFIC:
Sergeant Traffic 0.60 6.94%
Deputy Sheriff II Traffic 4.00 6.94%
Investigative Assistant Traffic 2.00 6.94%
Office Specialist Traffic 1.00 6.94%
AUTO THEFT:
Sergeant Auto Theft 0.30 5.46%
Investigator Auto Theft 2.00 5.46%
Investigative Assistant Auto Theft 1.00 5.46%
Office Specialist Auto Theft 1.00 5.46%
DET:
Sergeant DET 1.00 5.87%
Investigator DET 1.00 5.87%
SUBPOENA:
Office Specialist Subpoena 1.00 6.75%
COURTS:
Investigative Assistant Courts 2.00 16.07%
Office Specialist Courts 0.80 16.07%
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.14%
TOTAL 18.70
"REGULAR SERVICES BY COUNTY"
(Subsection C-4)
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY SHERIFF-CORONER
FY 2020-21 LAW ENFORCEMENT CONTRACT
Page 1 of 1
ATTACHMENT 6 - Page 24 of 34
05/11/20
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ATTACHMENT B
CITY OF SAN JUAN CAPISTRANO
ORDINANCE NO. 785 (5-24.01 MC)
ORDINANCE NO. 417 (5-18.02 MC)
ORDINANCE NO.869 ( 9-3.503 MC)
LICENSING
DANCE INSTRUCTOR (NUDE)
DANCE STUDIO (NUDE)
ESCORT
ESCORT BUREAU
FIGURE MODEL (NUDE)
FIGURE MODEL STUDIO (NUDE)
GUN DEALER
INTERLOCUTRIX (NUDE)
INTRODUCTORY SERVICE
JUNK COLLECTOR
JUNK DEALER
MASSAGE PARLOR (Includes FBI Fees)
MASSAGIST (Includes FBI Fees)
PEDDLER
POOL ROOM
PUBLIC DANCE
RAP SESSION (NUDE)
SECONDHAND DEALER (Pawnbroker)
TAXICAB STAND
ATTACHMENT 6 - Page 25 of 34
ATTACHMENT C
COST OF SERVICES PROVIDED BY SHERIFF (Subsection G-2):
Title Detail Quantity
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:
Lieutenant 1.00 411,853$ 411,853$
SUPERVISION:
Sergeant Patrol 4.00 344,949$ 1,379,796$
Sergeant Administrative 1.00 344,949$ 344,949$
INVESTIGATION SERVICES:
Investigator 2.00 338,270$ 676,540$
PATROL AND TRAFFIC SERVICES:
Deputy Sheriff II -Patrol Patrol 15.00 284,298$ 4,264,470$
Deputy Sheriff II -Motor Motorcycle 2.00 289,384$ 578,768$
ADDITIONAL SERVICES:
Crime Prevention Specialist 1.00 109,792$ 109,792$
Community Services Officer Parking Control 2.00 132,511$ 265,022$
Deputy Sheriff II Community Support 1.00 284,298$ 284,298$
Deputy Sheriff II DET 1.00 284,298$ 284,298$
Cadet Extra Help 30,786$
TOTAL POSITIONS 30.00 8,630,572$
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation Cost $
TRAFFIC:
Sergeant Traffic 0.60 6.94%18,128$
Deputy Sheriff II Traffic 4.00 6.94%94,478$
Investigative Assistant Traffic 2.00 6.94%19,337$
Office Specialist Traffic 1.00 6.94%7,672$
AUTO THEFT:
Sergeant Auto Theft 0.30 5.46%7,121$
Investigator Auto Theft 2.00 5.46%36,941$
Investigative Assistant Auto Theft 1.00 5.46%7,597$
Office Specialist Auto Theft 1.00 5.46%5,946$
DET:
Sergeant DET 1.00 5.87%23,278$
Investigator DET 1.00 5.87%24,065$
SUBPOENA:
Office Specialist Subpoena 1.00 6.75%6,720$
COURTS:
Investigative Assistant Courts 2.00 16.07%44,009$
Office Specialist Courts 0.80 16.07%12,996$
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.14%24,970$
TOTAL REGIONAL/SHARED 18.70 333,258$
OTHER CHARGES AND CREDITS (Subsection G-2):
OTHER CHARGES:
CREDITS:
TOTAL OTHER CHARGES AND CREDITS 1,852,548$
TOTAL COST OF SERVICES (Subsection G-2)10,816,378$
ORANGE COUNTY SHERIFF-CORONER
FY 2020-21 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"PAYMENT"
(Subsection G-2)
Credits include: AB109 (2011 Public Safety Realingment); estimated vacancy credits; false alarm fees reimbursement for training and
miscellaneous programs; and retirement rate discount for FY 2020-21.
Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; premium pay
for bilingual staff, on-call pay and education incentive pay; contract administration; data line charges; E-Citation recurring costs for three
(3) units; Enhanced helicopter response services; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile
Data Computer (MDC) recurring cost for eighteen (18) units; overtime; patrol training cost allocation; Patrol Video System (PVS)
recurring cost for eleven (11) units; services and supplies; and transportation charges.
Page 1 of 1
ATTACHMENT 6 - Page 26 of 34
Page 1 of 4
ATTACHMENT D
COUNTY BILLING POLICY
APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992
I. POLICY
All County agencies/departments/districts (County) governed by the Board of Supervisors
shall bill contracting entities for materials and/or services provided under contract in
accordance with the following standardized billing and collection policy. Billing frequency is
dependent on whether the contract is a fixed price or actual cost contract. Payment due
date is designed to be both responsive to the County’s cash flow needs and reasonable
enough as to not require special processing by the contracting entity. If payments are not
received by the required due dates, a late payment fee shall be computed and billed to the
contracting entity in accordance with the requirements of this procedure.
Nothing herein shall affect the liability, including pre-judgment interest, of the contracting
party for services or materials in as much as this is a policy to enact standard billing
practices.
II. DEFINITIONS
A. Contract for the purposes of this policy - A contract is a formal written agreement, a
purchase order from the contracting entity, or any other acceptable mutual
understanding between the contracting parties.
B. Received by the County - The phrase “received by the County”, as used in Section VI of
this policy, refers to the date a payment is received by the County. It is defined as the
date the payment is in the County’s possession. It is not the date the payment is posted
or deposited by the County.
III. FIXED PRICE CONTRACTS
A. Fixed Price (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a
one-time, non-recurring provision of materials and/or services shall be issued no later
than five (5) working days after delivery by the County of the materials and/or services.
Examples of such one-time, non-recurring provision of materials and/or services might
be a city contracting with the Sheriff for security service at a parade or sporting event; or,
a city purchasing a computer listing containing certain city-requested data. Payment due
date shall be invoice date plus 30 days.
B. Fixed Price (Ongoing/Recurring Contracts) - Invoices that represent a billing for an
ongoing, recurring provision of materials and/or services shall be issued according to the
following frequency:
1. Annual Billings that total $10,000 or less per 12-month period shall be billed via one
(1) annual invoice. Annual invoices will be issued for each 12-month period of the
contract, or portions thereof. Invoices shall be issued no later than five working days
after the beginning of each 12-month period. Payment due date shall be invoice date
plus 30 days.
ATTACHMENT 6 - Page 27 of 34
Page 2 of 4
2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12-
month period, shall be billed in quarterly installments. Quarterly invoices will be
issued representing the contract amount for each 12-month period of the contract, or
portions thereof, prorated into four (4) installments. Invoices shall be issued no later
than 30 days after the beginning of each quarter. Payment due date shall be 60 days
after the beginning of each calendar quarter.
3. Monthly Billings that are greater than $200,000 per 12-month period shall be billed in
monthly installments. Monthly invoices will be issued representing the contract
amount for each 12-month period of the contract, or portions thereof, prorated into 12
installments. Invoices shall be issued on or before the first day of each service
month. Payment due date shall be 30 days after the beginning of each service
month.
An example of a fixed price contract for ongoing, recurring provision of materials and/or
services might be a city contracting with the Sheriff for law enforcement services.
IV. ACTUAL COST CONTRACTS
A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a
one-time, non-recurring provision of materials and/or services shall be issued after
delivery by the County of the materials and/or services and no later than 15 days after
actual cost data is available. Payment due date shall be invoice date plus 30 days.
B. Actual Cost (Ongoing/Recurring Contracts) - Invoices that represent a billing for an
ongoing, recurring provision of materials and/or services shall be issued on a monthly
basis and shall represent the cost of materials and/or services provided to the
contracting entity during the previous calendar month. Such invoices shall be issued no
later than 15 days after the close of the monthly billing period. If the County
agency/department/district does not utilize a monthly billing cycle, the invoice shall be
issued no later than 15 days after actual cost data is available. Payment due date shall
be invoice date plus 30 days.
Examples of actual cost contracts for the ongoing, recurring provision of materials and/or
services might be a city contracting with the County for communications equipment
repair or waste disposal at a County landfill.
V. PAYMENT DUE DATES
Notwithstanding the provisions of Sections II and III above, payment due date shall be at
least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting
entity would always have at least invoice date plus 30 days to pay. If the County is early in
issuing an invoice, the contracting entity would still have a payment due date of either 60
days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of
the service month (monthly invoices).
(EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have
a payment due date of November 7. An invoice for August service, dated and issued July 20
(early) would have a payment due date of August 30.)
ATTACHMENT 6 - Page 28 of 34
Page 3 of 4
VI. LATE CHARGES
The late payment of any invoiced amount by a contracting entity will cause the County to
incur costs not contemplated by the County/contracting entity agreement, the exact amount
of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to,
costs such as administrative follow-up and processing of delinquent notices, increased
accounting costs, etc.
Late charges will be assessed in the following situations:
Over-the-counter payments will be assessed a late charge if any payment is not received
by the County by the payment due date.
Payments transmitted to the County via the U.S. Mail that have the payer’s postage
meter mark will be assessed a late charge if any payment is not received by the County
by the payment due date plus one day.
Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office
postmark dated after the payment due date will be assessed a late charge.
The late charge assessed in each of these situations shall be three-quarters of one percent
(0.75%) of the payment due and unpaid plus $100.00 for late payments made within 30 days
of the payment due date. An additional charge of three-quarters of one percent (0.75%) of
said payment shall be added for each additional 30-day period that the payment remains
unpaid. Late charges shall be added to the payment and invoiced to the contracting entity in
accordance with this policy.
VII. COLLECTIONS
Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor-
Controller for subsequent collection action, such as deduction from contracting entity
moneys on deposit with the County Treasurer in accordance with Government Code Section
907 and any other applicable provision of law. Non-payment of invoices and applicable late
charges will constitute a breach of contract for which the County retains all legal remedies
including termination of the contract.
VIII. DISCOUNT FOR EARLY PAYMENT
Any payment received by the County from a contracting entity 20 days or more before the
payment due date shall be entitled to a discount of one-quarter of one percent (0.25%). If
the contracting entity takes a discount, and the payment is received by the County less than
20 days before the payment due date, County staff shall immediately notify the contracting
entity by telephone that the discount should not have been taken and that the balance is due
by the original payment due date.
If the balance is not received by the County in accordance with the dates as specified in
Section VII, applicable late charges shall be calculated on the balance due.
ATTACHMENT 6 - Page 29 of 34
Page 4 of 4
IX. DEFERRED REVENUE
At fiscal year end, any portion of revenue invoiced (not necessarily received) during the fiscal
year being closed out that represents charges or prepayment for materials and/or services
for the upcoming fiscal year shall be reclassified from a revenue account to a deferred
revenue account (liability). In the new fiscal year the deferred revenue shall be reclassified
to a revenue account. (EXAMPLE: On June 1, 19X1, a city is invoiced $48,000 which
represents charges for the 12-month period June 1, 19X1 to May 31, 19X2. The amount to
be reclassified to deferred revenue would be $44,000, representing 11/12ths of the total
amount. In July 19X1, the $44,000 would be reclassified to revenue.) Reclassification
entries shall be made by Auditor-Controller Agency Accounting units, or for those
agencies/departments/districts without such a unit, the agency/department/district shall notify
the Auditor-Controller of the amounts to be reclassified.
X. COST RECOVERY
All County agencies/department/districts shall include all costs of providing contracted
services in contract rates. Including all direct costs, allocated indirect costs such as
departmental and County (CWCAP) overhead, and cost of capital financing.
XI. EXISTING CONTRACTS
Billing terms and provisions contained in existing contracting entity agreements (existing as
of the date this policy is approved by the Board of Supervisors) shall remain in effect for the
life of the contract. However, when these existing contracts are renegotiated, they shall
contain the billing provisions as set forth in this policy.
XII. DEVIATIONS FROM POLICY
Deviations from this policy shall be approved by the Board of Supervisors. Proposed
deviations by agencies/departments/districts shall be submitted to the CEO for concurrence
in advance of filing an Agenda Item Transmittal (AIT) with the Clerk of the Board. The CEO,
or his/her designee, shall advise the agency/department/district of approval or disapproval of
the proposed deviations. If a County agency/department/district submits a contract to the
Board of Supervisors for approval, and the billing provisions in the contract deviate from this
policy, the agency/department/district shall specifically advise the Board of Supervisors in
the AIT of the deviation, the reason for the deviation, and of the CEO’s recommendation
relative thereto.
Page 4 of 4
ATTACHMENT 6 - Page 30 of 34
5/7/2020 Rev.
ATTACHMENT E
POLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS
BACKGROUND
The Orange County Sheriff’s Department provides contract law enforcement services to cities in
Orange County. Because of the increased likelihood that contracted patrol or investigation personnel
may become involved in significant narcotic seizures, which could affect law enforcement services
provided by the Sheriff’s Department to contract cities, the following policy is in effect.
CONTRACTED PATROL AND INVESTIGATION OFFICERS
When assets (cash or property) are seized in CITY by contracted patrol or investigation
personnel, and subsequently forfeited to COUNTY’s Sheriff Department, hereinafter referred
to as “SHERIFF”, the forfeited assets shall be shared with CITY as set forth below, for the
purpose of augmenting law enforcement services in CITY, subject to guidelines by the forfeiting
agency of such sharing and use of forfeited assets. A portion of forfeited assets may be
retained by SHERIFF, to pay for departmental expenses not recovered through law
enforcement contracts.
In such cases, pursuant to the forfeiting agency’s guidelines, SHERIFF shall apply to the
forfeiting agency for the return of a share of assets. In his application, SHERIFF shall specify
the percentage of shared assets returned to SHERIFF that will be used to augment law
enforcement services in CITY and the use of said assets by CITY.
In those cases in which assets are seized within CITY by personnel assigned to CITY pursuant
to this Agreement, without the involvement of other law enforcement personnel, and in which
the seizure is a result solely of activities self-initiated by SHERIFF personnel assigned to CITY
or initiated by said personnel in response to calls for service within CITY, SHERIFF shall apply
to have all of the assets used to augment CITY law enforcement services.
In those cases in which SHERIFF personnel assigned to CITY pursuant to this Agreement play
an ancillary role in a seizure or in which other law enforcement personnel are involved in a
seizure, SHERIFF shall determine the percentage of the total forfeited assets for which he will
apply to augment CITY’s law enforcement services. This determination will be based on the
circumstances of the seizure, including the pro-rata involvement of all personnel, including
those assigned to CITY.
Each seizure will be evaluated on an individual and independent basis, and said evaluations
will be available for review to CITY’s manager. Examples of those incidents which would be
evaluated as set forth in this section include situations in which a contract patrol deputy
provides uniformed backup at a SHERIFF’s Narcotic Bureau search warrant location or in
which contract investigators participate in the service of a search warrant that was initiated by
non-contract law enforcement personnel.
Assets (cash or property) that are returned to SHERIFF by the forfeiting agency with the
understanding that they will be used to augment CITY law enforcement services shall be used
by CITY and SHERIFF only for such purposes. If the forfeiting agency attaches additional or
more specific conditions to the use of said assets, CITY and SHERIFF shall also abide by
those conditions. SHERIFF and CITY’s manager shall determine the specific use of said
assets within the conditions imposed by the forfeiting agency.
ATTACHMENT 6 - Page 31 of 34
,,
ATTACHMENT F
RESOLUTION NO. 00-7-18-4
ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR
APPREHENSION PROGRAM
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO. CALIFORNIA, AUTHORIZING PARTICIPATION IN THE
ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR
APPREHENSION PROGRAM
WHEREAS, the City of San Juan Capistrano contracts with the Orange
County Sheriffs Department for law enforcement services; and,
WHEREAS, as a contract City, San Juan Capistrano is eligible to participate
in the County's new Traffic Violator Apprehension Program: and,
WHEREAS, the goals of the Traffic Violator Apprehension Program are to
reduce the number of collisions involving suspended or unlicensed drivers, to reduce the
number of hit and run collisions, to establish a public education program to deter
violators, and to establish a cost recovery system to pay for continued enforcement;
and, ·
WHEREAS, the Traffic Violator Apprehension Program is funded by a
Traffic Safety Grant from the state of California and on-going revenues will be
generated from the collection of vehicle impound fees within the unincorporated
areas of the County and participating cities that contract for law enforcement services
with the Orange County Sheriffs Department; and,
WHEREAS, the County Board of Supervisors has established a fee of $50
for each vehicle towed/stored/impounded as a result of negligent operation of a vehicle and
a $152 fee for each vehicle impounded for 30 days; based on the actual administrative
costs for the identification and apprehension of drivers with suspended or revoked
licenses or unlicensed motorists; and,
WHEREAS, all of the impound fees will be collected by the County and
deposited into a Traffic Violator Apprehension Fund for use by this program exclusively.
NOW, THEREFORE,BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby resolve, determine and order as follows:
SECTION 1.Authorize the City of San Juan Capjstrano to participate in the
Traffic Violator Apprehension Fund; and,
-1-
·--
ATTACHMENT 6 - Page 32 of 34
SECTION 2. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 18th day of July, 2000.
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF ORANGE )ss
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano,
California, DO HEREBY CERTIFY that the foregoing Is a true and correct copy of
Resolution No. 00-7-18-4, adopted by the City Council of the City of San Juan
Capistrano, California, at a regular meeting thereof held on the 18thday of July, 2000, by
the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Bathgate, Greiner, llart, Swerdlin
and Mayor T Campbell
None
None
None
(SEAL)
-2-
OlLEAWeeM: AYOR
ATTACHMENT 6 - Page 33 of 34
OCSD
BUDGET
USE ONLY R E Q U E S T CERTIFICATION A P P R O V A L S ORANGE COUNTY SHERIFF-CORONER
TRAFFIC VIOLATOR APPREHENSION PROGRAM
CONTRACT CITY
Participating City Request to Purchase From the TVA in FY Date
APPLICABILTY
QUANTITY ITEM DESCRIPTION TO TVA PROGRAM ESTIMATED COST
THE CITY CERTIFIES THAT THE EQUIPMENT PURCHASED BY CITY AND TO BE REIMBURSED BY PROGRAM FUNDS
WILL BE USED FOR ITS ENTIRE USEFUL LIFE EXCLUSIVELY FOR THE PURPOSES OF THE TRAFFIC VIOLATOR
APPREHENSION PROGRAM
CITY MANAGER REQUEST:
Printed Name
Signature: DATE
Recommended For Approval
CITY POLICE SERVICES CHIEF MANAGER – TVA PROGRAM
ORANGE COUNTY SHERIFF-CORONER DEPARTMENT ATTACHMENT G ATTACHMENT 6 - Page 34 of 34
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THIRD AMENDMENT TO AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
AND THE
COUNTY OF ORANGE
THIS THIRD AMENDMENT TO AGREEMENT, entered into this First
day of June 2023, which date is enumerated for purposes of reference only, by and
between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as “CITY”
and the COUNTY OF ORANGE, a political subdivision of the State of California,
hereinafter referred to as “COUNTY”, to amend effective July 1, 2023, that certain
Agreement between the parties commencing July 1, 2020, hereinafter referred to as
the “Agreement”.
1. For the period July 1, 2023 through June 30, 2024, REGULAR SERVICES BY
COUNTY, Subsections C-4 and C-10 of the Agreement are amended to read as
follows:
“C-4. The level of service, other than for licensing, to be provided by the
COUNTY for the period July 1, 2023 through June 30, 2024, is set forth in
Attachment A..
C-10. With the limitations set forth below, SHERIFF, on behalf of COUNTY, and
CITY Manager, on behalf of CITY, are authorized to execute written
amendments to this Agreement to increase or decrease the level of service
set forth in Attachment A, when SHERIFF and CITY Manager mutually
agree that such increase or decrease in the level of service is appropriate.
Any such amendment to the Agreement shall concomitantly increase or
decrease the cost of services payable by CITY set forth in Attachment C
and the Maximum Obligation of CITY set forth in Subsection G-2, in
accordance with the current year’s COUNTY law enforcement cost study.
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SHERIFF and CITY Manager shall file copies of any such amendments to
this Agreement with the Clerk of COUNTY’s Board of Supervisors and
CITY’s Clerk. Except for costs related to Sections G-3a and G-3b, changes
to this Agreement executed by SHERIFF and CITY Manager may not, in the
aggregate, increase or decrease the cost of services payable by CITY by
more than one percent (1%) of the total cost originally set forth in
Attachment C and the Maximum Obligation originally set forth in Subsection
G-2.
Except for changes under Sections G-3a and G-3b, prior approval by
COUNTY’s Board of Supervisors and CITY’s Council is required before
execution of any amendment that brings the aggregate total of changes in
costs payable by CITY to more than one percent (1%) of the total cost
originally set forth in Attachment C and the Maximum Obligation originally
set forth in Subsection G-2 for FY 2023-24.”
2. For the period July 1, 2023 through June 30, 2024, PAYMENT, Subsections G-2,
G-3, G-5, G-6, G-8 and G-10, of the Agreement are amended to read as follows:
“G-2. Unless the level of service as set forth in Attachment A, is increased or
decreased by mutual agreement of the parties, or CITY is required to pay
for increases as set forth in Subsection G-3, the Maximum Obligation of
CITY for services, other than Licensing Services, to be provided by the
COUNTY for the period July 1, 2023 through June 30, 2024 shall be
$12,122,216, as set forth in Attachment C.
The overtime costs included in the Agreement are only an estimate.
SHERIFF shall notify CITY of actual overtime worked during each fiscal
year. If actual overtime worked is above or below budgeted amounts,
billings will be adjusted accordingly at the end of the fiscal year. Actual
overtime costs may exceed CITY’s Maximum Obligation.
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G-3a. At the time this Agreement is executed, there may be unresolved issues
pertaining to potential changes in salaries and benefits for COUNTY
employees. The costs of such potential changes are not included in the
FY 2023-24 cost set forth in Attachment C nor in the FY 2023-24 Maximum
Obligation of CITY set forth in Subsection G-2 of this Agreement. If the
changes result in the COUNTY incurring or becoming obligated to pay for
increased cost for or on account of personnel whose costs are included in
the calculations of costs charged to CITY hereunder, CITY shall pay
COUNTY, in addition to the Maximum Obligation set forth in Subsection G-2
of this Agreement, the full costs of said increases to the extent such
increases to the extent such increases are attributable to work performed by
such personnel during the period July 1, 2023 through June 30, 2024, and
CITY’s Maximum Obligation hereunder shall be deemed to have increased
accordingly. CITY shall pay COUNTY in full for such increases on a pro-
rata basis over the portion of the period between July 1, 2023 and
June 30, 2024 remaining after COUNTY notifies CITY that increases are
payable.
If the changes result in the COUNTY incurring or becoming obligated to pay
for decreased costs for or on account of personnel whose costs are
included in the calculations of costs charged to CITY hereunder, COUNTY
shall reduce the amount owed by the CITY to the extent such decreases
are attributable to work performed by such personnel during the period
July 1, 2023 through June 30, 2024, and CITY’s Maximum Obligation
hereunder shall be deemed to have decreased accordingly. COUNTY shall
reduce required payment by CITY in full for such decreases on a pro-rata
basis over the portion of the period between July 1, 2023 and
June 30, 2024 remaining after COUNTY notifies CITY that the Maximum
Obligation has decreased.
ATTACHMENT 5 - Page 3 of 8
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G-3b. If CITY is required to pay for increases as set forth in Subsection G-3a
above, COUNTY, at the request of CITY, will thereafter reduce the level of
service to be provided to CITY as set forth in Attachment C of this
Agreement to a level that will make the Maximum Obligation of CITY
hereunder for the period July 1, 2023 through June 30, 2024 an amount
specified by CITY that is equivalent to or higher than the Maximum
Obligation set forth in Subsection G-2 for said period at the time this
Agreement originally was executed. The purpose of such adjustment of
service levels will be to give CITY the option of keeping its Maximum
Obligation hereunder at the pre-increase level or at any other higher or
lower level specified by CITY. In the event of such reduction in level of
service and adjustment of costs, the parties shall execute an amendment to
this Agreement so providing. Decisions about how to reduce the level of
service provided to CITY shall be made by SHERIFF with the approval of
CITY.
G-5. COUNTY shall invoice CITY monthly, one-twelfth (1/12) of the Maximum
Obligation of CITY. If a determination is made that increases described in
Subsection G-2 must be paid, COUNTY thereafter shall include the pro-rata
charges for such increases in its monthly invoices to CITY for the balance
of the period between July 1, 2023 and June 30, 2024.
G-6. CITY shall pay COUNTY in accordance with COUNTY Board of
Supervisors’ approved County Billing Policy, Attachment D.
G-8. As payment for the Licensing Services described in Subsection C-8 of this
Agreement, COUNTY shall retain all fees paid by applicants to the County
for licenses, pursuant to CITY ordinances listed in Attachment B. Retention
of said fees by COUNTY shall constitute payment in full to COUNTY for
costs incurred by COUNTY in performing the functions related to licensing
described in Subsection C-8; provided, however, that if any of said fees are
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waived or reduced by CITY, CITY shall pay to COUNTY the difference
between the amount of fees retained by COUNTY and the fees that were
set forth in the ordinances listed in Attachment B as of July 1, 2023. Should
CITY increase the fee schedule for the licensing ordinances set forth in
Attachment B, either party shall have the right to seek amendment of this
Agreement with respect to the division of the increased fees between CITY
and COUNTY.
G-10. Narcotic asset forfeitures will be handled pursuant to Attachment E.”
3. For the period July 1, 2023 through June 30, 2024, ALTERATIONS OF TERMS –
SECTION K, of the Agreement is amended to read as follows:
This Agreement is comprised of this documents and Attachments A through G,
which are attached hereto and incorporated herein by reference. This Agreement
fully expresses all understanding of CITY and COUNTY with respect to the subject
matter of this Agreement and shall constitute the total Agreement between the
parties for these purposes. No addition to or alteration of the terms of this
Agreement, unless expressly provided herein, shall be valid unless made in writing,
formally approved and executed by duly authorized agents of both parties. For the
period July 1, 2023 through June 30, 2024, Attachments A and C are modified as
attached.
4. All other provisions of the Agreement, to the extent that they are not in conflict with
this THIRD AMENDMENT TO AGREEMENT, remain unchanged.
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ATTACHMENT 5 - Page 5 of 8
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IN WITNESS WHEREOF, the parties have executed the THIRD
AMENDMENT TO AGREEMENT in the County of Orange, State of California.
DATED:____________________________
CITY OF SAN JUAN CAPISTRANO
ATTEST:______________________
City Clerk
BY:______________________________
Mayor
APPROVED AS TO FORM:
BY:______________________________
City Attorney
---------------------------------------------------------------------------------------------------------------
DATED:_______________________
COUNTY OF ORANGE
BY:__________________________________
Chairman of the Board of Supervisors
County of Orange, California
SIGNED AND CERTIFIED THAT A COPY OF THIS
AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
Attest:
_________________________
Robin Stieler
Clerk of the Board
County of Orange, California
APPROVED AS TO FORM:
Office of the County Counsel
County of Orange, California
BY:__________________________
Deputy
DATED:_______________________________ 5/15/23
Annie Loo Digitally signed by Annie Loo
DN: cn=Annie Loo, o=County Counsel, ou,
email=annie.loo@coco.ocgov.com, c=US
Date: 2023.05.15 09:33:49 -07'00'
ATTACHMENT 5 - Page 6 of 8
ATTACHMENT A
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title Detail Quantity Frequency
MANAGEMENT:
Captain 1.00
SUPERVISION:
Sergeant Patrol 4.00 each, 80 hrs./ per two wk. pay period
Sergeant Administrative 1.00 80 hrs./ per two wk. pay period
INVESTIGATION SERVICES:
Investigator 2.00 each, 80 hrs./ per two wk. pay period
PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff II -Patrol Patrol 16.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II -Motor Motorcycle 2.00 each, 80 hrs./ per two wk. pay period
ADDITIONAL SERVICES*:
Crime Prevention Specialist Crime Prevention 1.00 80 hrs./ per two wk. pay period
Community Services Officer Parking Control 2.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II Community Support 1.00 80 hrs./ per two wk. pay period
Deputy Sheriff II DET 1.00 80 hrs./ per two wk. pay period
Cadet Extra Help 1,039 hours
TOTAL 31.00
* Deployment to be determined by SHERIFF in cooperation with CITY Manager
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation
TRAFFIC:
Sergeant Traffic 0.60 6.67%
Deputy Sheriff II Traffic 4.00 6.67%
Investigative Assistant Traffic 2.00 6.67%
Office Specialist Traffic 1.00 6.67%
AUTO THEFT:
Sergeant Auto Theft 0.30 10.67%
Investigator Auto Theft 2.00 10.67%
Investigative Assistant Auto Theft 1.00 10.67%
Office Specialist Auto Theft 1.00 10.67%
DET:
Sergeant DET 1.00 8.76%
Investigator DET 1.00 8.75%
COURTS:
Investigative Assistant Courts 2.00 13.38%
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.55%
TOTAL 16.90
"REGULAR SERVICES BY COUNTY"
(Subsection C-4)
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY SHERIFF-CORONER
FY 2023-24 LAW ENFORCEMENT CONTRACT
Page 1 of 1
ATTACHMENT 5 - Page 7 of 8
ATTACHMENT C
COST OF SERVICES PROVIDED BY SHERIFF (Subsection G-2):
Title Detail Quantity
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:
Captain 1.00 433,756$ 433,756$
SUPERVISION:
Sergeant Patrol 4.00 359,633$ 1,438,532$
Sergeant Administrative 1.00 359,633$ 359,633$
INVESTIGATION SERVICES:
Investigator 2.00 355,121$ 710,242$
PATROL AND TRAFFIC SERVICES:
Deputy Sheriff II -Patrol Patrol 16.00 299,297$ 4,788,752$
Deputy Sheriff II -Motor Motorcycle 2.00 304,160$ 608,320$
ADDITIONAL SERVICES:
Crime Prevention Specialist 1.00 116,655$ 116,655$
Community Services Officer Parking Control 2.00 144,284$ 288,568$
Deputy Sheriff II Community Support 1.00 299,297$ 299,297$
Deputy Sheriff II DET 1.00 299,297$ 299,297$
Cadet Extra Help 35,348$
TOTAL POSITIONS 31.00 9,378,400$
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation Cost $
TRAFFIC:
Sergeant Traffic 0.60 6.67%18,602$
Deputy Sheriff II Traffic 4.00 6.37%97,729$
Investigative Assistant Traffic 2.00 6.67%20,981$
Office Specialist Traffic 1.00 6.67%8,169$
AUTO THEFT:
Sergeant Auto Theft 0.30 10.67%14,850$
Investigator Auto Theft 2.00 10.67%73,215$
Investigative Assistant Auto Theft 1.00 10.67%16,909$
Office Specialist Auto Theft 1.00 10.67%12,740$
DET:
Sergeant DET 1.00 8.76%36,772$
Investigator DET 1.00 8.76%34,102$
COURTS:
Investigative Assistant Courts 2.00 13.38%39,884$
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.55%30,493$
TOTAL REGIONAL/SHARED 16.90 404,446$
OTHER CHARGES AND CREDITS (Subsection G-2):
OTHER CHARGES:
CREDITS:
TOTAL OTHER CHARGES AND CREDITS 2,339,370$
TOTAL COST OF SERVICES (Subsection G-2)12,122,216$
ORANGE COUNTY SHERIFF-CORONER
FY 2023-24 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"PAYMENT"
(Subsection G-2)
Credits include: AB109 (2011 Public Safety Realingment); estimated vacancy credits; false alarm fees reimbursement; reimbursement
for training and miscellaneous programs; reimbursement for restitution.
Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; Body Worn
Camera (BWC) and In Car Video (ICV); contract administration; data line charges; E-Citation recurring costs for two (2) units; Enhanced
helicopter response services; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile Data Computer (MDC)
recurring cost for nineteen (19) units; overtime; patrol training cost allocation; premium pay for bilingual staff, education incentive pay, on-
call pay; services and supplies; and transportation charges.
Page 1 of 1
ATTACHMENT 5 - Page 8 of 8
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CITY OF SAN JUAN CAPISTRANO
INVESTMENT POLICY
FIRST ADOPTED: APRIL 4, 1995
LAST REVIEW AND AMENDMENT: JUNE 14, 202119
CURRENT REVIEW AND AMENDMENT: JUNE 120, 20123
I. POLICY STATEMENT
It is the policy of the City of San Juan Capistrano (City) to invest public funds in a
manner which will provide security of principal invested, meet the daily cash flow
needs of the City, seek to achieve a market rate of return throughout budgetary
and economic cycles, and conform to the California Government Code sections
governing the investment of public funds.
II.SCOPE
This Investment Policy applies to all financial assets and funds held by the City of
San Juan Capistrano with the exception of deferred compensation assets (pension
and other post-employment benefits) held in a trust and funds held by bond trustee
that are controlled by the legal requirements of a debt indenture. For purposes of
this policy, the “City of San Juan Capistrano” includes all funds of the City, the
funds of the Successor Agency to the Community Redevelopment Agency of the
City of San Juan Capistrano, the funds of the San Juan Capistrano Housing
Authority, and the funds of any component unit that may be established by the
City.
III. OBJECTIVES
The primary objectives, in priority order, of the City of San Juan Capistrano's
investment activities shall be:
A. SAFETY OF PRINCIPAL - Safety of principal is the foremost objective of
the City. Investments of the City shall be undertaken in a manner that seeks
to insure the preservation of capital in the portfolio. One of the methods to
obtain this goal is diversification which is required in the portfolio's
composition.
B. LIQUIDITY - The City's investment portfolio will remain sufficiently liquid to
enable it to meet all operating requirements which might be reasonably
anticipated. "Liquidity" refers to the ability to sell at any given moment with
a minimal chance of losing some portion of principal or interest.
C. RETURN - The City's investment portfolio shall be designed with the
objective of attaining a market average rate of return throughout budgetary
and economic cycles, taking into account the City's risk constraints and
cash flow needs.
ATTACHMENT 8
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The City shall not engage in any activity that is designed to raise funds specifically
for the purpose of investing (i.e., borrowing funds to invest, or leveraging). The City
is not restricted from investing proceeds from a bonafide debt issuance in
accordance with this investment policy until such time as funds are needed for the
purpose intended.
IV. DELEGATION OF AUTHORITY
A. The authority of the City Council to invest or reinvest funds of the City is
delegated to the Chief Financial Officer (hereafter referred to as “City
Treasurer”), who shall thereafter assume full responsibility for those
transactions until the delegation of authority is revoked or expires. Subject
to review, the City Council may renew the delegation of authority each year.
B.The City may delegate investment authority to an investment advisor. The
advisor will follow the Investment Policy and such other written instructions
as are provided.
C. The City Treasurer shall designate a staff person as a liaison/deputy in the
event circumstances require timely action and the City Treasurer is not
present.
D. No officer or designee may engage in an investment transaction except as
provided under terms of this Investment Policy and the procedures
established by the City Treasurer and approved by the City Manager.
E. The City Treasurer shall be responsible for all transactions undertaken and
shall establish a system of controls to regulate the activities of subordinate
officials.
F. The City Treasurer and other personnel involved in the investment process
shall refrain from personal business activities that could conflict with proper
execution of the investment program, or which could impair their ability to
make impartial investment decisions.
V. PRUDENCE
A.The standard of prudence to be used in the investment function shall be the
"prudent investor" standard and shall be applied in the context of managing
the overall portfolio. This standard states, "When investing, reinvesting,
purchasing, acquiring, exchanging, selling, or managing public funds, a
trustee shall act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general
economic conditions and the anticipated needs of the agency, that a
prudent person acting in a like capacity and familiarity with those matters
would use in the conduct of funds of a like character and with like aims, to
safeguard the principal and maintain the liquidity needs of the agency."
ATTACHMENT 8
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B. The City Treasurer, acting in accordance with written procedures and this
Investment Policy, shall not be held personally accountable for a specific
security's credit risk or market price change, provided that any unexpected
deviations are reported in a timely manner and that appropriate action is
taken to control adverse development.
C. The City may invest debt issuance proceeds to match or meet the
anticipated timing of the expenditures. The City may not incur debt with the
specific and sole purpose of arbitrage investment.
VI. INTERNAL CONTROLS/INVESTMENT PROCEDURES
A The City Treasurer shall establish a system of internal controls which will
be reviewed annually by the independent auditor. The controls shall be
designed to prevent loss of public funds due to fraud, employee error,
misrepresentation by third parties, unanticipated market changes or
imprudent actions by employees of the City of San Juan Capistrano.
B. The City Treasurer shall develop and maintain investment procedures for
the operation of the investment program which are consistent with this
Investment Policy. Procedures may include reference to
safekeeping/custody, wire transfer agreements, collateral and deposit
agreements, and other investment related activities.
VII. AUTHORIZED INVESTMENTS
Where this Policy specifies a percentage limitation for a particular security type or
issuer, that percentage is applicable at the time the security is purchased.
Diversification criteria listed in Section VIII and credit criteria listed in this section
refers to the credit rating at the time the security is purchased. If an investment’s
credit rating falls below the minimum rating required at the time of purchase, the
City’s investment advisor (if any) and Treasurer will review the rating agency action
may at his or her option sell the affected investment, but is not required to do so.
The Treasurer has the same option with respect to the Diversification criteria listed
in Section VIII. Investments that complied with Investment type and per issuer
limitations at the time of purchase do not become noncompliant if at a later date
the percentage of the portfolio applicable to that investment changes as a result of
a change in the size of the portfolio.
A. United States Treasury notes, bonds, bills, or certificates of indebtedness,
or those for which the faith and credit of the United States are pledged for
the payment of principal and interest.
B. Federal agency or United States government-sponsored enterprise
obligations, participations, or other instruments, including those issued by
or fully guaranteed as to principal and interest by federal agencies or United
ATTACHMENT 8
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States government sponsored enterprises.
C. FDIC insured or fully collateralized demand deposit accounts, savings
accounts, market rate accounts, time certificates of deposits (“TCDs”) and
other types of bank deposits in financial institutions located in the State of
California. In accordance with California Government Code Section
53635.2, to be eligible to receive City deposits, a financial institution shall
have received an overall rating of not less than "satisfactory" in its most
recent evaluation by the appropriate federal financial supervisory agency of
its record of meeting the credit needs of California's communities.
Certificates of deposit are required to be collateralized as specified under
Government Code Section 53630 et seq. The City, at its discretion, may
waive the collateralization requirements for any portion that is covered by
Federal Deposit Insurance Corporation (FDIC) insurance. The City shall
have a signed agreement with any depository accepting City funds per
Government Code Section 53649. No deposits shall be made with a state
or federal credit union if a member of the City Council or the Chief Financial
Officer serves on the board of directors or any committee appointed by the
board of directors of the credit union. In accordance with Government Code
Section 53638, any deposit shall not exceed that total shareholder’s equity
of any depository bank, nor shall the deposit exceed the total net worth of
any institution.
D. Negotiable certificates of deposit issued by a nationally or state-chartered
bank, a savings association or a federal association (as defined by Section
5102 of the Financial Code), a state or federal credit union, or by a federally-
or state-licensed branch of a foreign bank. Negotiable certificates of deposit
with maturities in excess of one year must be rated in a rating category of
“A” or its equivalent or better by at least two (NRSROs). Negotiable
certificates of deposit with maturities under one year must be rated in a
rating category of “A-1” its equivalent or better by at least two nationally
recognized statistical-rating organizations (NRSRO). No more than 30% of
the City’s investment portfolio may be invested in negotiable certificates of
deposit.
E. Shares of beneficial interest issued by diversified management companies
that are money market funds registered with the Securities and Exchange
Commission under the Investment Company Act of 1940 (15 U.S.C. Sec.
80a-1, et seq.). To be eligible for investment pursuant to this subdivision
these companies shall either: have an investment advisor registered or
exempt from registration with the Securities and Exchange Commission
with not less than 5 years of experience managing money market mutual
funds and with assets under management in excess of $500,000,000, or
attain the highest ranking letter or numerical rating provided by not less than
two of the three largest NRSROs.
F. The State of California Local Agency Investment Fund (LAIF), as authorized
ATTACHMENT 8
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by the Government Code Section 16429.1.
G. Orange County Investment Pool, as authorized by the Government Code
Section 53684.
H. Local government investment pools (LGIPs), as authorized by the
Government Code Section 53601(p).
I. Taxable or tax-exempt warrants, notes, bonds or similar evidences of
indebtedness issued by the State of California, a department, board,
agency, or authority of the State, or any local agency within the State of
California having received a rating in a rating category of “A” its equivalent
or better by at least two NRSROs. Obligations eligible for investment under
this subdivision with maturities under one year must be rated in a rating
category of “A-1” its equivalent or better by two NRSROs.
J. Registered treasury notes or bonds of any of the other 49 states in addition
to California, including bonds payable solely out of the revenues from a
revenue-producing property owned, controlled, or operated by a state or by
a department, board, agency, or authority of any of the other 49 states, in
addition to California. Obligations eligible for investment under this
subdivision must be rated in a rating category of "A" or its equivalent or
better by at least two NRSROs. Obligations eligible for investment under
this subdivision with maturities under one year must be rated in a rating
category of “A-1” or its equivalent or better by two NRSROs.
K. Bankers’ acceptances that are drawn on and accepted by a commercial
bank. Eligible bankers’ acceptances shall have the highest ranking or the
highest letter and number rating in the rating category as provided for by at
least two NRSROs and a maximum maturity of 180 days.
L. Commercial paper of “prime” quality of the highest ranking or of the highest
letter and number rating as provided for by at least two NRSROs. The entity
that issues the commercial paper shall meet all of the following conditions
in either paragraph (1) or paragraph (2):
1) The entity meets the following criteria:
a. Is organized and operating in the United States as a general
corporation.
b. Has total assets in excess of five hundred million dollars
($500,000,000).
c. Has debt other than commercial paper, if any, that is rated in a rating
category of “A” or higher or its equivalent by at least two NRSROs.
2) The entity meets the following criteria:
a. Is organized within the United States as a special purpose
corporation, trust, or limited liability company.
ATTACHMENT 8
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b. Has program wide credit enhancements including, but not limited to,
over collateralization, letters of credit, or surety bond.
c. Has commercial paper that is rated in a rating category of “A-1” or
higher or its equivalent by at least two NRSROs.
Eligible commercial paper shall have a maximum maturity of 270 days.
Investments may not represent more than 10% of the outstanding
commercial paper of any single corporate issue.
M. Medium-term corporate notes, defined as all corporate and depository
institution debt securities with a maximum remaining maturity of 5 years or
less, issued by corporations organized and operating within the United
States or by depository institutions licensed by the United States or any
state and operating within the United States. Medium-term corporate notes
shall be rated in a rating category “A” or its equivalent or better by at least
two NRSROs.
N. Asset-Backed Securities (ABS), any mortgage pass-through security,
collateralized mortgage obligation, mortgage-backed or other pay-through
bond, equipment lease-back certificate, consumer receivable pass-through
certificate, or consumer receivable-backed bond of a maximum of five years
maturity from issuers not defined in sections A and B of the Authorized
Investments section of this policy. Securities eligible for investment under
this subdivision shall be rated in a rating category of “AA” or its equivalent
or better by at least two NRSROs.
If additional types of securities are approved for investment of public funds by the
California Government Code, they will not be eligible for investment by the City of
San Juan Capistrano until this Investment Policy is amended and the amendment
is passed by the City Council.
VIII. DIVERSIFICATION AND MATURITY
A. It is the policy of the City to diversify its investment portfolio. Invested funds
shall be diversified to minimize the risk of loss resulting from over
concentration of assets in a specific maturity, specific issuer, or specific
class of securities. Diversification strategies shall be established and
periodically reviewed by the City Treasurer and City Manager. The minimum
diversification standards by security type and issuer shall be:
U.S. Treasuries and securities having principal and interest
guaranteed by the U.S. Government ............................................................. 100%
U.S. Government agencies, instrumentalities and government
Sponsored enterprises ............................................................ no more than 100%
Bank Deposits ........................................................................... no more than 25%
Negotiable CDs ......................................................................... no more than 30%
Money market funds… .............................................. no more than 20% combined
ATTACHMENT 8
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Local Agency Investment Funds (LAIF) ................................... no more than 100%
Orange County Investment Pool ................................................ no more than 40%
Local government investment pools (LGIPs) ............................ no more than 40%
Municipal obligations ................................................................. no more than 25%
Bankers’ acceptances ............................................................... no more than 30%
Commercial paper ..................................................................... no more than 25%
Medium-term corporate notes .................................................... no more than 30%
Asset-Backed Securities, Mortgage Pass Throughs and CMOs from issuers not
defined in sections A and B of the Authorized Investments ....... no more than 20%
No more than 3% of the City’s investment portfolio may be invested in the
securities of any one issuer regardless of security type excluding U.S. Treasuries,
U.S. Government agencies, FDIC-insured CDs, and pooled investments such as
LAIF, LGIPs, and money market funds.
B. The City shall not invest in a security whose maturity exceeds five years
from the date of purchase unless City Council has provided approval for a
specific purpose at least 90 days before the investment is made.
B.C The City Treasurer shall select investment maturities such that they provide
necessary liquidity, manage interest rate risk, and optimize earnings.
Because of inherent difficulties in accurately forecasting cash flow
requirements, the weighted average maturity of the investment portfolio
shall not exceed 3.0 years. For those investment types for which this Policy
does not specify a maturity limit, no individual investment shall exceed a
maturity of five years from the date of settlementpurchase unless the City
Council has granted express authority to purchase that investment either
specifically or as a part of an investment program approved by the City
Council no less than three months prior to purchase of the investment.
IX. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
State law notwithstanding, any investments not specifically described
herein are prohibited, including, but not limited to futures and options.
In accordance with California Government Code, Section 53601.6
investment in inverse floaters, range notes, or mortgage-derived interest-
only strips is prohibited.
Investment in any security that could result in a zero-interest accrual if held
to maturity is prohibited.
Trading securities for the sole purpose of speculating on the future direction
of interest rates is prohibited.
Purchasing or selling securities on margin is prohibited.
The use of reverse repurchase agreements, securities lending or any other
form of borrowing or leverage is prohibited.
The purchase of foreign currency denominated securities is prohibited.
The purchase of a security with a forward settlement exceeding 45 days
from the time of the investment is prohibited.
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The purchase of supranational securities is prohibited.
X. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
For investment purchases made directly by City personnel, the City Treasurer will
maintain a list of financial dealers and institutions qualified and authorized to
transact business with the City.
The purchase by the City of any investment other than those purchased directly
from the issuer, will be purchased either from an institution licensed by the State
as a broker-dealer, as defined in Section 25004 of the Corporations Code, which
is a member of the Financial Industry Regulatory Authority (FINRA), or a member
of a federally regulated securities exchange, a national or state chartered bank, a
federal or state association (as defined by Section 5102 of the Financial Code), or
a brokerage firm designated as a Primary Government Dealer by the Federal
Reserve Bank.
The City Treasurer will investigate all institutions that wish to do business with the
City to determine if they are adequately capitalized, make markets in securities
appropriate for the City’s needs, and agree to abide by the conditions set forth in
this City’s Investment Policy and any other guidelines that may be provided. This
will be done annually by having the financial institutions:
1. Provide written notification that they have read, and will abide by, the City’s
Investment Policy.
2. Submit their most recent audited Financial Statement within 120 days of the
institution’s fiscal year end.
If the City has an investment advisor, the investment advisor may use its own list
of authorized broker/dealers to conduct transactions on behalf of the City.
Purchase and sale of securities will be made on the basis of competitive bids and
offers with a minimum of three quotes being obtained.
This section does not apply to investment purchases under the direct management
of a professional investment management firm approved by the City Council.
XI. INVESTMENT POOLS
The City Treasurer will perform an annual review of the investment policy.
XII. SAFEKEEPING/CUSTODY AND COLLATERALIZATION
A. All security transactions entered into by the City shall be conducted on a
delivery versus payment (DVP) basis.
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B. Where applicable, all securities shall be held by a third-party bank custodian
designated by the City Treasurer. The third-party custodian shall be
required to issue a safekeeping receipt to the City listing the specific
instrument, rate, maturity and other pertinent information. The only
exception to the foregoing shall be depository accounts and securities
purchases made with: (i) LAIF and local government investment pools; (ii)
placement certificates of deposit, and, (iii) money market mutual funds,
since the purchased securities are not deliverable. Evidence of each these
investments will be held by the City Treasurer.
C. Collateralization on bank deposits (including Certificates of Deposit and
Passbook Savings Account Demand Deposit) shall be required in
accordance with state law.
XIII. REPORTING
A. The City Treasurer shall make a monthly report of investment transactions
and holdings to the City Council.
B. If the City has an investment advisor, the investment advisor shall
periodically report on the activity and results of the funds being managed by
the investment advisor.
C. The City Treasurer shall include a report on investment holdings in the City's
Comprehensive Annual Financial Report as required by generally accepted
accounting principles (GAAP) and the Governmental Accounting Standards
Board (GASB).
XIV. PERFORMANCE EVALUATION
The City shall monitor performance of the portfolio in conjunction with input from
the City’s professional investment manager.
XV. INVESTMENT POLICY ADOPTION
The City's Investment Policy shall be reviewed periodically. Any recommended
modifications shall be reviewed and approved by the City Council.
XVI. GLOSSARY OF INVESTMENT TERMS
AGENCIES. Shorthand market terminology for any obligation issued by a government-sponsored
entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed
by the full faith and credit of the US government. Examples are:
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the
agricultural industry. FFCB issues discount notes and bonds.
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FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.
FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and
liquidity in the housing market. FHLMC, also called “Freddie Mac” issues discount
notes, bonds and mortgage pass-through securities.
FNMA. Like FHLB and Freddie Mac, the Federal National Mortgage Association was
established to provide credit and liquidity in the housing market. FNMA, also known
as “Fannie Mae,” issues discount notes, bonds and mortgage pass-through securities.
GNMA. The Government National Mortgage Association, known as “Ginnie Mae,” issues
mortgage pass-through securities, which are guaranteed by the full faith and credit of
the US Government.
PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO
are not guaranteed by the full faith and credit of the US government.
TVA. The Tennessee Valley Authority provides flood control and power and promotes
development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA
currently issues discount notes and bonds.
ASKED. The price at which a seller offers to sell a security.
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by
pools of revolving lines of credit.
AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected
receipt of principal payments, weighted by the amount of principal expected.
BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade
transactions. It is highly liquid and safe because the risk of the trade transaction is
transferred to the bank which “accepts” the obligation to pay the investor.
BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market
index, which reflects the mix of securities allowed under a specific investment policy.
BID. The price at which a buyer offers to buy a security.
BROKER. A broker brings buyers and sellers together for a transaction for which the broker
receives a commission. A broker does not sell securities from his own position.
CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its
maturity. The main cause of a call is a decline in interest rates. If interest rates decline
since an issuer issues securities, it will likely call its current securities and reissue them at
a lower rate of interest. Callable securities have reinvestment risk as the investor may
receive its principal back when interest rates are lower than when the investment was
initially made.
CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate.
Large denomination CDs may be marketable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service
that allows local agencies to purchase more than $250,000 in CDs from a single financial
institution (must be a participating institution of CDARS) while still maintaining FDIC
insurance coverage. CDARS is currently the only entity providing this service. CDARS
facilitates the trading of deposits between the California institution and other participating
institutions in amounts that are less than $250,000 each, so that FDIC coverage is
maintained.
COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or
repurchase agreement. Also, securities pledged by a financial institution to secure
deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash
flows of mortgage securities (and whole loans) to create securities that have different
levels of prepayment risk, as compared to the underlying mortgage securities.
COMMERCIAL PAPER. The short-term unsecured debt of corporations.
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COST YIELD. The annual income from an investment divided by the purchase cost. Because it
does not give effect to premiums and discounts which may have been included in the
purchase cost, it is an incomplete measure of return.
COUPON. The rate of return at which interest is paid on a bond.
CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely
manner due to changes in the condition of the issuer.
CURRENT YIELD. The annual income from an investment divided by the current market value.
Since the mathematical calculation relies on the current market value rather than the
investor’s cost, current yield is unrelated to the actual return the investor will earn if the
security is held to maturity.
DEALER. A dealer acts as a principal in security transactions, selling securities from and buying
securities for his own position.
DEBENTURE. A bond secured only by the general credit of the issuer.
DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security
must be made at the time the security is delivered to the purchaser’s agent.
DERIVATIVE. Any security that has principal and/or interest payments which are subject to
uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any
security which represents a component of another security which has been separated from
other components (“Stripped” coupons and principal). A derivative is also defined as a
financial instrument the value of which is totally or partially derived from the value of
another instrument, interest rate, or index.
DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the
cost is below par. Some short-term securities, such as T-bills and banker’s acceptances,
are known as discount securities. They sell at a discount from par, and return the par value
to the investor at maturity without additional interest. Other securities, which have fixed
coupons, trade at a discount when the coupon rate is lower than the current market rate
for securities of that maturity and/or quality.
DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive
exposure to any one source of risk.
DURATION. The weighted average time to maturity of a bond where the weights are the present
values of the future cash flows. Duration measures the price sensitivity of a bond to
changes in interest rates. (See modified duration).
FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks.
The Federal Reserve Bank through open-market operations establishes it.
FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes
monetary policy and executes it through temporary and permanent changes to the supply
of bank reserves.
LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings
at a rate higher than the cost of borrowing.
LIQUIDITY. The speed and ease with which an asset can be converted to cash.
LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government
entities and certain non-profit organizations in California that is managed by the State
Treasurer’s Office.
LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s
Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities
(JPAs). These funds are not subject to the same SEC rules applicable to money market
mutual funds.
MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the
remaining debt early. Unlike a call option, with a make whole call provision, the issuer
makes a lump sum payment that equals the net present value (NPV) of future coupon
payments that will not be paid because of the call. With this type of call, an investor is
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compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using
that security as collateral.
MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market
conditions or interest rates.
MARKET VALUE. The price at which a security can be traded.
MARKING TO MARKET. The process of posting current market values for securities in a portfolio.
MATURITY. The final date upon which the principal of a security becomes due and payable. An
investment’s term or remaining maturity is measured from the settlement date to final
maturity.
MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations
which are sold in relatively small amounts on either a continuous or an intermittent basis.
MTNs are highly flexible debt instruments that can be structured to respond to market
opportunities or to investor preferences.
MODIFIED DURATION. The percent change in price for a 100 basis point change in yields. Modified
duration is the best single measure of a portfolio’s or security’s exposure to market risk.
MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes,
commercial paper, and banker’s acceptances) are issued and traded.
MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal
cash flows from a specified pool of mortgages. Principal and interest payments made on
the mortgages are passed through to the holder of the security.
MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and
operating expenses.
MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of
securities which is specifically defined in the fund’s prospectus. Mutual funds can be
invested in various types of domestic and/or international stocks, bonds, and money
market instruments, as set forth in the individual fund’s prospectus. For most large,
institutional investors, the costs associated with investing in mutual funds are higher than
the investor can obtain through an individually managed portfolio.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).
A credit rating agency that the Securities and Exchange Commission in the United
States uses for regulatory purposes. Credit rating agencies provide assessments of an
investment's risk. The issuers of investments, especially debt securities, pay credit rating
agencies to provide them with ratings. The three most prominent NRSROs are Fitch,
S&P, and Moody's.
NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings
or federal association, state or federal credit union, or state-licensed branch of a foreign
bank. Negotiable CDs are traded in a secondary market.
PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost
is above par.
PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage
securities.
PREPAYMENT WINDOW. The time period over which principal repayments will be received on
mortgage securities at a specified prepayment speed.
PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve
in its execution of market operations to carry out U.S. monetary policy, and (2) that
participates for statistical reporting purposes in compiling data on activity in the U.S.
Government securities market.
PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to
fiduciaries. In California, the rule is stated as “Investments shall be managed with the care,
skill, prudence and diligence, under the circumstances then prevailing, that a prudent
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person, acting in a like capacity and familiar with such matters, would use in the conduct
of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned
and realized gains and losses. It does not give effect to changes in market value on
securities, which have not been sold from the portfolio.
REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its
customers without maintaining substantial inventories of securities and that is not a
primary dealer.
REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to
sell the securities back at a higher price. From the seller’s point of view, the same
transaction is a reverse repurchase agreement.
SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the
customer’s name.
STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula
tied to other interest rates, commodities or indices. Examples include inverse floating rate
notes which have coupons that increase when other interest rates are falling, and which
fall when other interest rates are rising, and "dual index floaters," which pay interest based
on the relationship between two other interest rates - for example, the yield on the ten-
year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of
borrowing by purchasing interest rate swap agreements.
SUPRANATIONAL. A Supranational is a multi-national organization whereby member states
transcend national boundaries or interests to share in the decision making to promote
economic development in the member countries.
TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate
of return, which equates the beginning value of the portfolio with the ending value; it
includes interest earnings, realized and unrealized gains, and losses in the portfolio.
U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith
and credit of the United States. Treasuries are considered to have no credit risk, and are
the benchmark for interest rates on all other securities in the US and overseas. The
Treasury issues both discounted securities and fixed coupon notes and bonds.
TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as
discounted instruments, and are called Treasury bills. The Treasury currently issues three-
and six-month T-bills at regular weekly auctions. It also issues “cash management” bills
as needed to smooth out cash flows.
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called
Treasury notes, and pay interest semi-annually.
TREASURY BONDS. All securities issued with initial maturities greater than ten years are called
Treasury bonds. Like Treasury notes, they pay interest semi-annually.
VOLATILITY. The rate at which security prices change with changes in general economic
conditions or the general level of interest rates.
YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the
expected cash flows from the investment to its cost.
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CITY OF SAN JUAN CAPISTRANO
INVESTMENT POLICY
FIRST ADOPTED: APRIL 4, 1995
LAST REVIEW AND AMENDMENT: JUNE 1, 2021
CURRENT REVIEW AND AMENDMENT: JUNE 20, 2023
I.POLICY STATEMENT
It is the policy of the City of San Juan Capistrano (City) to invest public funds in a
manner which will provide security of principal invested, meet the daily cash flow
needs of the City, seek to achieve a market rate of return throughout budgetary
and economic cycles, and conform to the California Government Code sections
governing the investment of public funds.
II.SCOPE
This Investment Policy applies to all financial assets and funds held by the City of
San Juan Capistrano with the exception of deferred compensation assets (pension
and other post-employment benefits) held in a trust and funds held by bond trustee
that are controlled by the legal requirements of a debt indenture. For purposes of
this policy, the “City of San Juan Capistrano” includes all funds of the City, the
funds of the Successor Agency to the Community Redevelopment Agency of the
City of San Juan Capistrano, the funds of the San Juan Capistrano Housing
Authority, and the funds of any component unit that may be established by the
City.
III.OBJECTIVES
The primary objectives, in priority order, of the City of San Juan Capistrano's
investment activities shall be:
A.SAFETY OF PRINCIPAL - Safety of principal is the foremost objective of
the City. Investments of the City shall be undertaken in a manner that seeks
to insure the preservation of capital in the portfolio. One of the methods to
obtain this goal is diversification which is required in the portfolio's
composition.
B.LIQUIDITY - The City's investment portfolio will remain sufficiently liquid to
enable it to meet all operating requirements which might be reasonably
anticipated. "Liquidity" refers to the ability to sell at any given moment with
a minimal chance of losing some portion of principal or interest.
C. RETURN - The City's investment portfolio shall be designed with the
objective of attaining a market average rate of return throughout budgetary
and economic cycles, taking into account the City's risk constraints and
cash flow needs.
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The City shall not engage in any activity that is designed to raise funds specifically
for the purpose of investing (i.e., borrowing funds to invest, or leveraging). The City
is not restricted from investing proceeds from a bonafide debt issuance in
accordance with this investment policy until such time as funds are needed for the
purpose intended.
IV. DELEGATION OF AUTHORITY
A. The authority of the City Council to invest or reinvest funds of the City is
delegated to the Chief Financial Officer (hereafter referred to as “City
Treasurer”), who shall thereafter assume full responsibility for those
transactions until the delegation of authority is revoked or expires. Subject
to review, the City Council may renew the delegation of authority each year.
B. The City may delegate investment authority to an investment advisor. The
advisor will follow the Investment Policy and such other written instructions
as are provided.
C. The City Treasurer shall designate a staff person as a liaison/deputy in the
event circumstances require timely action and the City Treasurer is not
present.
D. No officer or designee may engage in an investment transaction except as
provided under terms of this Investment Policy and the procedures
established by the City Treasurer and approved by the City Manager.
E. The City Treasurer shall be responsible for all transactions undertaken and
shall establish a system of controls to regulate the activities of subordinate
officials.
F. The City Treasurer and other personnel involved in the investment process
shall refrain from personal business activities that could conflict with proper
execution of the investment program, or which could impair their ability to
make impartial investment decisions.
V. PRUDENCE
A. The standard of prudence to be used in the investment function shall be the
"prudent investor" standard and shall be applied in the context of managing
the overall portfolio. This standard states, "When investing, reinvesting,
purchasing, acquiring, exchanging, selling, or managing public funds, a
trustee shall act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general
economic conditions and the anticipated needs of the agency, that a
prudent person acting in a like capacity and familiarity with those matters
would use in the conduct of funds of a like character and with like aims, to
safeguard the principal and maintain the liquidity needs of the agency."
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B. The City Treasurer, acting in accordance with written procedures and this
Investment Policy, shall not be held personally accountable for a specific
security's credit risk or market price change, provided that any unexpected
deviations are reported in a timely manner and that appropriate action is
taken to control adverse development.
C. The City may invest debt issuance proceeds to match or meet the
anticipated timing of the expenditures. The City may not incur debt with the
specific and sole purpose of arbitrage investment.
VI. INTERNAL CONTROLS/INVESTMENT PROCEDURES
A The City Treasurer shall establish a system of internal controls which will
be reviewed annually by the independent auditor. The controls shall be
designed to prevent loss of public funds due to fraud, employee error,
misrepresentation by third parties, unanticipated market changes or
imprudent actions by employees of the City of San Juan Capistrano.
B. The City Treasurer shall develop and maintain investment procedures for
the operation of the investment program which are consistent with this
Investment Policy. Procedures may include reference to
safekeeping/custody, wire transfer agreements, collateral and deposit
agreements, and other investment related activities.
VII. AUTHORIZED INVESTMENTS
Where this Policy specifies a percentage limitation for a particular security type or
issuer, that percentage is applicable at the time the security is purchased.
Diversification criteria listed in Section VIII and credit criteria listed in this section
refers to the credit rating at the time the security is purchased. If an investment’s
credit rating falls below the minimum rating required at the time of purchase, the
City’s investment advisor (if any) and Treasurer will review the rating agency action
may at his or her option sell the affected investment, but is not required to do so.
The Treasurer has the same option with respect to the Diversification criteria listed
in Section VIII. Investments that complied with Investment type and per issuer
limitations at the time of purchase do not become noncompliant if at a later date
the percentage of the portfolio applicable to that investment changes as a result of
a change in the size of the portfolio.
A. United States Treasury notes, bonds, bills, or certificates of indebtedness,
or those for which the faith and credit of the United States are pledged for
the payment of principal and interest.
B. Federal agency or United States government-sponsored enterprise
obligations, participations, or other instruments, including those issued by
or fully guaranteed as to principal and interest by federal agencies or United
ATTACHMENT 9
States government sponsored enterprises.
C. FDIC insured or fully collateralized demand deposit accounts, savings
accounts, market rate accounts, time certificates of deposits (“TCDs”) and
other types of bank deposits in financial institutions located in the State of
California. In accordance with California Government Code Section
53635.2, to be eligible to receive City deposits, a financial institution shall
have received an overall rating of not less than "satisfactory" in its most
recent evaluation by the appropriate federal financial supervisory agency of
its record of meeting the credit needs of California's communities.
Certificates of deposit are required to be collateralized as specified under
Government Code Section 53630 et seq. The City, at its discretion, may
waive the collateralization requirements for any portion that is covered by
Federal Deposit Insurance Corporation (FDIC) insurance. The City shall
have a signed agreement with any depository accepting City funds per
Government Code Section 53649. No deposits shall be made with a state
or federal credit union if a member of the City Council or the Chief Financial
Officer serves on the board of directors or any committee appointed by the
board of directors of the credit union. In accordance with Government Code
Section 53638, any deposit shall not exceed that total shareholder’s equity
of any depository bank, nor shall the deposit exceed the total net worth of
any institution.
D. Negotiable certificates of deposit issued by a nationally or state-chartered
bank, a savings association or a federal association (as defined by Section
5102 of the Financial Code), a state or federal credit union, or by a federally-
or state-licensed branch of a foreign bank. Negotiable certificates of deposit
with maturities in excess of one year must be rated in a rating category of
“A” or its equivalent or better by at least two (NRSROs). Negotiable
certificates of deposit with maturities under one year must be rated in a
rating category of “A-1” its equivalent or better by at least two nationally
recognized statistical-rating organizations (NRSRO). No more than 30% of
the City’s investment portfolio may be invested in negotiable certificates of
deposit.
E. Shares of beneficial interest issued by diversified management companies
that are money market funds registered with the Securities and Exchange
Commission under the Investment Company Act of 1940 (15 U.S.C. Sec.
80a-1, et seq.). To be eligible for investment pursuant to this subdivision
these companies shall either: have an investment advisor registered or
exempt from registration with the Securities and Exchange Commission
with not less than 5 years of experience managing money market mutual
funds and with assets under management in excess of $500,000,000, or
attain the highest ranking letter or numerical rating provided by not less than
two of the three largest NRSROs.
F. The State of California Local Agency Investment Fund (LAIF), as authorized
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by the Government Code Section 16429.1.
G. Orange County Investment Pool, as authorized by the Government Code
Section 53684.
H. Local government investment pools (LGIPs), as authorized by the
Government Code Section 53601(p).
I. Taxable or tax-exempt warrants, notes, bonds or similar evidences of
indebtedness issued by the State of California, a department, board,
agency, or authority of the State, or any local agency within the State of
California having received a rating in a rating category of “A” its equivalent
or better by at least two NRSROs. Obligations eligible for investment under
this subdivision with maturities under one year must be rated in a rating
category of “A-1” its equivalent or better by two NRSROs.
J. Registered treasury notes or bonds of any of the other 49 states in addition
to California, including bonds payable solely out of the revenues from a
revenue-producing property owned, controlled, or operated by a state or by
a department, board, agency, or authority of any of the other 49 states, in
addition to California. Obligations eligible for investment under this
subdivision must be rated in a rating category of "A" or its equivalent or
better by at least two NRSROs. Obligations eligible for investment under
this subdivision with maturities under one year must be rated in a rating
category of “A-1” or its equivalent or better by two NRSROs.
K. Bankers’ acceptances that are drawn on and accepted by a commercial
bank. Eligible bankers’ acceptances shall have the highest ranking or the
highest letter and number rating in the rating category as provided for by at
least two NRSROs and a maximum maturity of 180 days.
L. Commercial paper of “prime” quality of the highest ranking or of the highest
letter and number rating as provided for by at least two NRSROs. The entity
that issues the commercial paper shall meet all of the following conditions
in either paragraph (1) or paragraph (2):
1) The entity meets the following criteria:
a. Is organized and operating in the United States as a general
corporation.
b. Has total assets in excess of five hundred million dollars
($500,000,000).
c. Has debt other than commercial paper, if any, that is rated in a rating
category of “A” or higher or its equivalent by at least two NRSROs.
2) The entity meets the following criteria:
a. Is organized within the United States as a special purpose
corporation, trust, or limited liability company.
ATTACHMENT 9
b. Has program wide credit enhancements including, but not limited to,
over collateralization, letters of credit, or surety bond.
c. Has commercial paper that is rated in a rating category of “A-1” or
higher or its equivalent by at least two NRSROs.
Eligible commercial paper shall have a maximum maturity of 270 days.
Investments may not represent more than 10% of the outstanding
commercial paper of any single corporate issue.
M. Medium-term corporate notes, defined as all corporate and depository
institution debt securities with a maximum remaining maturity of 5 years or
less, issued by corporations organized and operating within the United
States or by depository institutions licensed by the United States or any
state and operating within the United States. Medium-term corporate notes
shall be rated in a rating category “A” or its equivalent or better by at least
two NRSROs.
N. Asset-Backed Securities (ABS), any mortgage pass-through security,
collateralized mortgage obligation, mortgage-backed or other pay-through
bond, equipment lease-back certificate, consumer receivable pass-through
certificate, or consumer receivable-backed bond of a maximum of five years
maturity from issuers not defined in sections A and B of the Authorized
Investments section of this policy. Securities eligible for investment under
this subdivision shall be rated in a rating category of “AA” or its equivalent
or better by at least two NRSROs.
If additional types of securities are approved for investment of public funds by the
California Government Code, they will not be eligible for investment by the City of
San Juan Capistrano until this Investment Policy is amended and the amendment
is passed by the City Council.
VIII. DIVERSIFICATION AND MATURITY
A. It is the policy of the City to diversify its investment portfolio. Invested funds
shall be diversified to minimize the risk of loss resulting from over
concentration of assets in a specific maturity, specific issuer, or specific
class of securities. Diversification strategies shall be established and
periodically reviewed by the City Treasurer and City Manager. The minimum
diversification standards by security type and issuer shall be:
U.S. Treasuries and securities having principal and interest
guaranteed by the U.S. Government ............................................................. 100%
U.S. Government agencies, instrumentalities and government
Sponsored enterprises ............................................................ no more than 100%
Bank Deposits ........................................................................... no more than 25%
Negotiable CDs ......................................................................... no more than 30%
Money market funds… .............................................. no more than 20% combined
ATTACHMENT 9
Local Agency Investment Funds (LAIF) ................................... no more than 100%
Orange County Investment Pool ................................................ no more than 40%
Local government investment pools (LGIPs) ............................ no more than 40%
Municipal obligations ................................................................. no more than 25%
Bankers’ acceptances ............................................................... no more than 30%
Commercial paper ..................................................................... no more than 25%
Medium-term corporate notes .................................................... no more than 30%
Asset-Backed Securities, Mortgage Pass Throughs and CMOs from issuers not
defined in sections A and B of the Authorized Investments ....... no more than 20%
No more than 3% of the City’s investment portfolio may be invested in the
securities of any one issuer regardless of security type excluding U.S. Treasuries,
U.S. Government agencies, FDIC-insured CDs, and pooled investments such as
LAIF, LGIPs, and money market funds.
B. The City Treasurer shall select investment maturities such that they provide
necessary liquidity, manage interest rate risk, and optimize earnings.
Because of inherent difficulties in accurately forecasting cash flow
requirements, the weighted average maturity of the investment portfolio
shall not exceed 3.0 years. For those investment types for which this Policy
does not specify a maturity limit, no individual investment shall exceed a
maturity of five years from the date of settlement unless the City Council
has granted express authority to purchase that investment either
specifically or as a part of an investment program approved by the City
Council no less than three months prior to purchase of the investment.
IX. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
• State law notwithstanding, any investments not specifically described
herein are prohibited, including, but not limited to futures and options.
• In accordance with California Government Code, Section 53601.6
investment in inverse floaters, range notes, or mortgage-derived interest-
only strips is prohibited.
• Investment in any security that could result in a zero-interest accrual if held
to maturity is prohibited.
• Trading securities for the sole purpose of speculating on the future direction
of interest rates is prohibited.
• Purchasing or selling securities on margin is prohibited.
• The use of reverse repurchase agreements, securities lending or any other
form of borrowing or leverage is prohibited.
• The purchase of foreign currency denominated securities is prohibited.
• The purchase of a security with a forward settlement exceeding 45 days
from the time of the investment is prohibited.
• The purchase of supranational securities is prohibited.
ATTACHMENT 9
X. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
For investment purchases made directly by City personnel, the City Treasurer will
maintain a list of financial dealers and institutions qualified and authorized to
transact business with the City.
The purchase by the City of any investment other than those purchased directly
from the issuer, will be purchased either from an institution licensed by the State
as a broker-dealer, as defined in Section 25004 of the Corporations Code, which
is a member of the Financial Industry Regulatory Authority (FINRA), or a member
of a federally regulated securities exchange, a national or state chartered bank, a
federal or state association (as defined by Section 5102 of the Financial Code), or
a brokerage firm designated as a Primary Government Dealer by the Federal
Reserve Bank.
The City Treasurer will investigate all institutions that wish to do business with the
City to determine if they are adequately capitalized, make markets in securities
appropriate for the City’s needs, and agree to abide by the conditions set forth in
this City’s Investment Policy and any other guidelines that may be provided. This
will be done annually by having the financial institutions:
1. Provide written notification that they have read, and will abide by, the City’s
Investment Policy.
2. Submit their most recent audited Financial Statement within 120 days of the
institution’s fiscal year end.
If the City has an investment advisor, the investment advisor may use its own list
of authorized broker/dealers to conduct transactions on behalf of the City.
Purchase and sale of securities will be made on the basis of competitive bids and
offers with a minimum of three quotes being obtained.
This section does not apply to investment purchases under the direct management
of a professional investment management firm approved by the City Council.
XI. INVESTMENT POOLS
The City Treasurer will perform an annual review of the investment policy.
XII. SAFEKEEPING/CUSTODY AND COLLATERALIZATION
A. All security transactions entered into by the City shall be conducted on a
delivery versus payment (DVP) basis.
B. Where applicable, all securities shall be held by a third-party bank custodian
ATTACHMENT 9
designated by the City Treasurer. The third-party custodian shall be
required to issue a safekeeping receipt to the City listing the specific
instrument, rate, maturity and other pertinent information. The only
exception to the foregoing shall be depository accounts and securities
purchases made with: (i) LAIF and local government investment pools; (ii)
placement certificates of deposit, and, (iii) money market mutual funds,
since the purchased securities are not deliverable. Evidence of each these
investments will be held by the City Treasurer.
C. Collateralization on bank deposits (including Certificates of Deposit and
Passbook Savings Account Demand Deposit) shall be required in
accordance with state law.
XIII. REPORTING
A. The City Treasurer shall make a monthly report of investment transactions
and holdings to the City Council.
B. If the City has an investment advisor, the investment advisor shall
periodically report on the activity and results of the funds being managed by
the investment advisor.
C. The City Treasurer shall include a report on investment holdings in the City's
Comprehensive Annual Financial Report as required by generally accepted
accounting principles (GAAP) and the Governmental Accounting Standards
Board (GASB).
XIV. PERFORMANCE EVALUATION
The City shall monitor performance of the portfolio in conjunction with input from
the City’s professional investment manager.
XV. INVESTMENT POLICY ADOPTION
The City's Investment Policy shall be reviewed periodically. Any recommended
modifications shall be reviewed and approved by the City Council.
XVI. GLOSSARY OF INVESTMENT TERMS
AGENCIES. Shorthand market terminology for any obligation issued by a government-sponsored
entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed
by the full faith and credit of the US government. Examples are:
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the
agricultural industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.
FHLB issues discount notes and bonds.
ATTACHMENT 9
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and
liquidity in the housing market. FHLMC, also called “Freddie Mac” issues discount
notes, bonds and mortgage pass-through securities.
FNMA. Like FHLB and Freddie Mac, the Federal National Mortgage Association was
established to provide credit and liquidity in the housing market. FNMA, also known
as “Fannie Mae,” issues discount notes, bonds and mortgage pass-through securities.
GNMA. The Government National Mortgage Association, known as “Ginnie Mae,” issues
mortgage pass-through securities, which are guaranteed by the full faith and credit of
the US Government.
PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO
are not guaranteed by the full faith and credit of the US government.
TVA. The Tennessee Valley Authority provides flood control and power and promotes
development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA
currently issues discount notes and bonds.
ASKED. The price at which a seller offers to sell a security.
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by
pools of revolving lines of credit.
AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected
receipt of principal payments, weighted by the amount of principal expected.
BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade
transactions. It is highly liquid and safe because the risk of the trade transaction is
transferred to the bank which “accepts” the obligation to pay the investor.
BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market
index, which reflects the mix of securities allowed under a specific investment policy.
BID. The price at which a buyer offers to buy a security.
BROKER. A broker brings buyers and sellers together for a transaction for which the broker
receives a commission. A broker does not sell securities from his own position.
CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its
maturity. The main cause of a call is a decline in interest rates. If interest rates decline
since an issuer issues securities, it will likely call its current securities and reissue them at
a lower rate of interest. Callable securities have reinvestment risk as the investor may
receive its principal back when interest rates are lower than when the investment was
initially made.
CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate.
Large denomination CDs may be marketable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service
that allows local agencies to purchase more than $250,000 in CDs from a single financial
institution (must be a participating institution of CDARS) while still maintaining FDIC
insurance coverage. CDARS is currently the only entity providing this service. CDARS
facilitates the trading of deposits between the California institution and other participating
institutions in amounts that are less than $250,000 each, so that FDIC coverage is
maintained.
COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or
repurchase agreement. Also, securities pledged by a financial institution to secure
deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash
flows of mortgage securities (and whole loans) to create securities that have different
levels of prepayment risk, as compared to the underlying mortgage securities.
COMMERCIAL PAPER. The short-term unsecured debt of corporations.
COST YIELD. The annual income from an investment divided by the purchase cost. Because it
does not give effect to premiums and discounts which may have been included in the
ATTACHMENT 9
purchase cost, it is an incomplete measure of return.
COUPON. The rate of return at which interest is paid on a bond.
CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely
manner due to changes in the condition of the issuer.
CURRENT YIELD. The annual income from an investment divided by the current market value.
Since the mathematical calculation relies on the current market value rather than the
investor’s cost, current yield is unrelated to the actual return the investor will earn if the
security is held to maturity.
DEALER. A dealer acts as a principal in security transactions, selling securities from and buying
securities for his own position.
DEBENTURE. A bond secured only by the general credit of the issuer.
DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security
must be made at the time the security is delivered to the purchaser’s agent.
DERIVATIVE. Any security that has principal and/or interest payments which are subject to
uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any
security which represents a component of another security which has been separated from
other components (“Stripped” coupons and principal). A derivative is also defined as a
financial instrument the value of which is totally or partially derived from the value of
another instrument, interest rate, or index.
DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the
cost is below par. Some short-term securities, such as T-bills and banker’s acceptances,
are known as discount securities. They sell at a discount from par, and return the par value
to the investor at maturity without additional interest. Other securities, which have fixed
coupons, trade at a discount when the coupon rate is lower than the current market rate
for securities of that maturity and/or quality.
DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive
exposure to any one source of risk.
DURATION. The weighted average time to maturity of a bond where the weights are the present
values of the future cash flows. Duration measures the price sensitivity of a bond to
changes in interest rates. (See modified duration).
FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks.
The Federal Reserve Bank through open-market operations establishes it.
FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes
monetary policy and executes it through temporary and permanent changes to the supply
of bank reserves.
LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings
at a rate higher than the cost of borrowing.
LIQUIDITY. The speed and ease with which an asset can be converted to cash.
LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government
entities and certain non-profit organizations in California that is managed by the State
Treasurer’s Office.
LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s
Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities
(JPAs). These funds are not subject to the same SEC rules applicable to money market
mutual funds.
MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the
remaining debt early. Unlike a call option, with a make whole call provision, the issuer
makes a lump sum payment that equals the net present value (NPV) of future coupon
payments that will not be paid because of the call. With this type of call, an investor is
compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using
ATTACHMENT 9
that security as collateral.
MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market
conditions or interest rates.
MARKET VALUE. The price at which a security can be traded.
MARKING TO MARKET. The process of posting current market values for securities in a portfolio.
MATURITY. The final date upon which the principal of a security becomes due and payable. An
investment’s term or remaining maturity is measured from the settlement date to final
maturity.
MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations
which are sold in relatively small amounts on either a continuous or an intermittent basis.
MTNs are highly flexible debt instruments that can be structured to respond to market
opportunities or to investor preferences.
MODIFIED DURATION. The percent change in price for a 100 basis point change in yields. Modified
duration is the best single measure of a portfolio’s or security’s exposure to market risk.
MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes,
commercial paper, and banker’s acceptances) are issued and traded.
MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal
cash flows from a specified pool of mortgages. Principal and interest payments made on
the mortgages are passed through to the holder of the security.
MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and
operating expenses.
MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of
securities which is specifically defined in the fund’s prospectus. Mutual funds can be
invested in various types of domestic and/or international stocks, bonds, and money
market instruments, as set forth in the individual fund’s prospectus. For most large,
institutional investors, the costs associated with investing in mutual funds are higher than
the investor can obtain through an individually managed portfolio.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).
A credit rating agency that the Securities and Exchange Commission in the United
States uses for regulatory purposes. Credit rating agencies provide assessments of an
investment's risk. The issuers of investments, especially debt securities, pay credit rating
agencies to provide them with ratings. The three most prominent NRSROs are Fitch,
S&P, and Moody's.
NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings
or federal association, state or federal credit union, or state-licensed branch of a foreign
bank. Negotiable CDs are traded in a secondary market.
PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost
is above par.
PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage
securities.
PREPAYMENT WINDOW. The time period over which principal repayments will be received on
mortgage securities at a specified prepayment speed.
PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve
in its execution of market operations to carry out U.S. monetary policy, and (2) that
participates for statistical reporting purposes in compiling data on activity in the U.S.
Government securities market.
PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to
fiduciaries. In California, the rule is stated as “Investments shall be managed with the care,
skill, prudence and diligence, under the circumstances then prevailing, that a prudent
person, acting in a like capacity and familiar with such matters, would use in the conduct
of an enterprise of like character and with like aims to accomplish similar purposes.”
ATTACHMENT 9
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned
and realized gains and losses. It does not give effect to changes in market value on
securities, which have not been sold from the portfolio.
REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its
customers without maintaining substantial inventories of securities and that is not a
primary dealer.
REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to
sell the securities back at a higher price. From the seller’s point of view, the same
transaction is a reverse repurchase agreement.
SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the
customer’s name.
STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula
tied to other interest rates, commodities or indices. Examples include inverse floating rate
notes which have coupons that increase when other interest rates are falling, and which
fall when other interest rates are rising, and "dual index floaters," which pay interest based
on the relationship between two other interest rates - for example, the yield on the ten-
year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of
borrowing by purchasing interest rate swap agreements.
SUPRANATIONAL. A Supranational is a multi-national organization whereby member states
transcend national boundaries or interests to share in the decision making to promote
economic development in the member countries.
TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate
of return, which equates the beginning value of the portfolio with the ending value; it
includes interest earnings, realized and unrealized gains, and losses in the portfolio.
U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith
and credit of the United States. Treasuries are considered to have no credit risk, and are
the benchmark for interest rates on all other securities in the US and overseas. The
Treasury issues both discounted securities and fixed coupon notes and bonds.
TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as
discounted instruments, and are called Treasury bills. The Treasury currently issues three-
and six-month T-bills at regular weekly auctions. It also issues “cash management” bills
as needed to smooth out cash flows.
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called
Treasury notes, and pay interest semi-annually.
TREASURY BONDS. All securities issued with initial maturities greater than ten years are called
Treasury bonds. Like Treasury notes, they pay interest semi-annually.
VOLATILITY. The rate at which security prices change with changes in general economic
conditions or the general level of interest rates.
YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the
expected cash flows from the investment to its cost.
ATTACHMENT 9
RESOLUTION NO. 23-06-20-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO AMENDING RESOLUTION NO.
23-05-02-01, THE CITY’S PERSONNEL CLASSIFICATION
AND COMPENSATION PLAN, ADOPTING A COMMUNITY
OUTREACH WORKER JOB CLASSIFICATION, AMENDING
THE PRINCIPAL PLANNER JOB DESCRIPTION, AND
AMENDING SALARY TABLE FOR PART-TIME AND NON-
REPRESENTED CLASSIFICATIONS
WHEREAS, the City Council of the City of San Juan Capistrano is authorized and
directed under the City’s Personnel Rules and Regulations to adopt and amend a
Personnel Classification and Compensation Plan in order to administer the City’s
Personnel Management System; and,
WHEREAS, the City desires to amend the Personnel Classification and
Compensation Plan in order to amend one Management and Professional Employees
Association (MPEA) job description, adopt one new non-represented job classification
and job description, and to implement a revised part-time salary schedule to adjust salary
steps to reflect minimum wage adjustments and to include Non-Represented
classifications; and,
WHEREAS, the City’s Personnel Rules and Regulations provide that adoption or
amendment of the City’s Personnel Classification and Compensation Plan shall be made
by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Juan Capistrano does hereby; amend Resolution No. 23-05-02-01, the City’s Personnel
Classification and Compensation Plan, as it pertains to part-time and non-represented
employees, as set forth in Exhibit A; adopt a Community Outreach Worker job description
(Exhibit B); and amend the Principal Planner job description (Exhibit C).
APPROVED AND ADOPTED this 20th day of June 2023.
________________
HOWARD HART, MAYOR
ATTEST:
_____________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 10
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARIA MORRIS, appointed City Clerk of the City of San Juan Capistrano, do hereby
certify that the foregoing Resolution No. XX was duly adopted by the City Council of the
City of San Juan Capistrano at the Regular meeting thereof, held the 20th day of June
2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
_________________________________
MARIA MORRIS, City Clerk
ATTACHMENT 10
CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2023
Part-Time and Non-Represented Employees 1.07
Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5
*Part-Time Positions
Recreation Leader 15 2,708 2,842 2,984 3,133 3,290
Park/Facility Monitor 15 2,708 2,842 2,984 3,133 3,290
Administrative Intern 16 2,775 2,914 3,058 3,212 3,373
Engineering Intern 16 2,775 2,914 3,058 3,212 3,373
Planning Intern 16 2,775 2,914 3,058 3,212 3,373
Senior Recreation Leader 25 3,301 3,466 3,640 3,822 4,012
Cashier 33 4,265 4,480 4,704 4,940 5,186
Volunteer Coordinator 47 5,684 5,967 6,265 6,580 6,907
Project Manager 78 13,521 14,197 14,907 15,652 16,434
Non-Represented Positions
Community Outreach Worker 35 4,774 5,013 5,264 5,526 5,802
Compensation Plan
Monthly Salary Schedule
*Part-time hourly positions are paid in hourly equivalent of monthly salary.EXHIBIT A
CITY OF SAN JUAN CAPISTRANO
Community Outreach Worker
Class specifications are intended to present a descriptive list of the range of duties performed in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION:
To perform outreach and case management services to individuals experiencing homelessness in
the City including the provision of intervention services, development of housing plans, and
connection to services provided by community organizations and government agencies.
DISTINGUISHING CHARACTERISTICS:
The Community Outreach Worker performs case management, outreach, referral, and intervention
services to individuals experiencing homelessness in the City. The incumbent possesses the ability
to exercise independent judgment and skillful application to perform assigned duties under the
direction of the assigned Director or Manager.
This position is At Will, Limited-Term, and Non-Exempt under FLSA standards.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the assigned Director or Manager.
ESSENTIAL FUNCTION STATEMENTS
Essential responsibilities and duties may include, but are not limited to the following:
1.Serve as liaison and advocate for assigned clientele as appropriate and needed.
2.Establish and maintain effective working relationships with clientele to provide intervention,
referral, and case management services.
3.Develop and maintain effective working relationships with various public and private
service agencies, as well as community groups, to obtain services for clients and stay
abreast of current trends and practices in community outreach.
4.Coordinate and implement community outreach, communication, and education.
5.Assess client needs and characteristics; identify short-term and long-terms needs; provide
appropriate resources and referrals; and assist in coordinating service delivery plans.
6.Identify and provide recommendations to clients, personnel, and partnering agencies
regarding ongoing support services to meet client needs and ensure that clients are
receiving the most appropriate form of support.
7.Instruct clients in how to self-assess and access services.
8.Assist in developing and maintaining computer database or manual reports of ongoing
services to clients; regularly complete field notes and logs to track case management
efforts; complete client interview forms to gather relevant data and statistics of clients
served; electronically document contact and progress of current and former clients.
9.Adhere to applicable confidentiality regulations regarding client information.
EXHIBIT B - Page 1 of 3
10. Conduct and document client follow-up checks; document client progress and success of
client/agency linkages.
11. Perform housing navigation duties including completion of vulnerability assessments
linked to permanent supportive housing.
12. Assist police, fire safety, and Public Works personnel in non-enforcement situations
involving clients experiencing homelessness and assist clients in obtaining appropriate
care.
13. Perform other related duties as assigned.
QUALIFICATIONS:
Knowledges:
Principles and techniques of interviewing clientele.
Social services programs and providers available; networking approaches to identify relevant
support services.
Use of computers and supporting software applications, including client relationship
management software, as well as Microsoft Word, Outlook, Excel, and Power Point
programs.
Skilled in social perceptiveness and service orientation.
Skilled in critical thinking, problem-solving, and conflict management.
Methods and techniques of public relations and customer service.
Principles and practices of organized filing and record- keeping.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Bilingual (English-Spanish language skills) preferred.
Safe work practices, including, but not limited to, safe driving principles and traffic safety
practices
Skills and Abilities:
Establish and maintain positive working relationships, and work effectively with persons of
diverse social, economic, and ethnic backgrounds.
Communicate effectively with persons displaying psychological and substance -induced
behaviors that may include depression, anger, and confusion.
Communicate orally and sufficiently to secure information from clients, convey information on
services available, and to make effective referrals to services as needed.
Operate a computer and use various software programs; document and record information
electronically and in written format; maintain and produce reports, logs, files, and databases; and
write clear and concise reports.
Understand and carry out oral and written instructions and use good judgment.
EXHIBIT B - Page 2 of 3
Communicate effectively, clearly, and concisely, both orally and in writing.
Maintain positive and harmonious working relationships with citizens, City officials, staff, and
others contacted in the course of work.
Deliver exceptional customer service.
Ensure safety standards are met, including safely operating a motor vehicle.
Work effectively both independently and as a team member; and
Understand and follow department policies and procedures.
Experience and Education:
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination that
would provide the requisite knowledge, skills and abilities include:
Bachelor’s degree or equivalent in psychology, counseling, human services, social science, or a
related field.
Two years of experience providing case management, counseling, social services, or working with
individuals experiencing homelessness.
Licenses and Certificates:
Possession of or ability to obtain and maintain a valid California Class "C" Driver’s License.
WORKING CONDITIONS
Environmental Conditions:
The work environment described herein is representative of those an employee encounters while
performing the essential function of this job. Employee works in an office as well as field
environment. Employees’ work in office environment may include moderate noise levels, controlled
temperature conditions, dust, and potentially hazardous material\s. Employees may also interact
with upset members of the public and individuals with psychological and substance-induced
behaviors that may include depression, anger, and confusion. Field environment may require
traveling to different sites, and employee may be exposed to occasional disagreeable elements
such as noise, dust, fumes, vibration, potentially hazardous materials, uneven surfaces, vehicle
and moving equipment traffic.
Physical Conditions:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Position requires the ability to perform
light lifting and carrying; frequent sitting, walking, and standing. Hand use and finger dexterity
needed to use computer keyboard and operate standard office equipment; occasional pushing,
pulling, reaching, bending, grasping, and use of hand and foot controls for driving. The position
requires acute vision and hearing, in addition to a normal sense of smell, to detect the possible
presence of waste or hazardous materials. Good hearing is also required when communicating on
the telephone or in person.
EXHIBIT B - Page 3 of 3
CITY OF SAN JUAN CAPISTRANO
PRINCIPAL PLANNER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To manage major, private, and public planning projects for the City; to negotiate requirements and
solutions for major development projects; to provide planning recommendations to the City Council,
various citizen’s commissions, and executive staff; to manage planning staff and consultant contracts;
and to perform a variety of administrative and technical tasks relative to assigned areas of
responsibility.
DISTINGUISHING CHARACTERISTICS:
Positions at this level perform the most complex duties assigned to the series including managing the
processing of complex planning and development projects, negotiating solutions to project issues,
and serving as Zoning Administrator and/or Environmental Administrator. Positions at this level also
serve as project lead for assigned planning and development projects and assist in the management
of the Planning Division’s operations.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Development Services Community Development Director or
Assistant Development Services Community Development Director.
May exercise direct supervision over subordinate staff.
ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are
not limited to, the following:
Essential Functions:
1. Manages controversial and complex private development and public land use projects;
negotiates solutions for major development projects; conducts public presentations and provides
planning recommendations to the City Council and advisory committees.
2. Serves as the City’s Environmental Administrator and prepares or oversees the preparation of
environmental impact studies; ensures environmental studies comply with California
Environmental Quality Act (CEQA) requirements and local guidelines for implementing CEQA.
3. Prepares Requests for Proposals (RFP’s) and drafts scopes of work for consulting contracts
involving public and private development projects.
4. Manages and administers consulting contracts pertaining to the preparation of environmental
studies; reviews consultant work for contract compliance; authorizes consultant payments.
EXHIBIT C - Page 1 of 3
CITY OF SAN JUAN CAPISTRANO
Principal Planner (Continued)
2
5. Reviews and analyzes development projects plans; monitors for consistency with the City’s
General Plan and compliance with applicable land use codes; negotiates development
requirements for private development projects.
6. May Sserves as Secretary to a City Committee or Commission the Design Review Committee
and provides support in the Committee’s/Commission’s decision -making process.
7. Prepares staff reports for the City Council, Planning Commission, and advisory commissions;
oversees the preparation of special studies and technical reports for the City Council.
8. Conducts minor legal research regarding recent land use case law as required; drafts new City
ordinances related to land use and manages the code amendment process.
9. Serves as the City’s Zoning Administrator and renders final decisions on residential variances,
development standards adjustment, and conditional use permit applications; conducts public
hearings and negotiates application requirements.
9. Reviews and analyzes inter-jurisdictional projects; drafts City responses to projects and assists
in developing strategic approaches; represents the City’s interest on working committees for
projects outside City limits.
10. Supervises, motivates and evaluates assigned personnel; identifies and coordinates appropriate
training; works with assigned personnel to correct performance deficiencies.
11. Conducts departmental training sessions regarding new ordinances, environmental
requirements, and other planning subjects.
12. Attends and participates in professional group meetings; stays abreast of new trends and
practices in the field of urban planning.
13. Participates in interview panels and assists in evaluating prospective employees and/or
consultants.
14. May serve as Acting Director in absence of the Development Services Community Development
Director or Assistant Development Services Community Development Director.
15. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of urban and regional land use planning.
Current trends, developments, and issues impacting the field of urban planning.
Research techniques and information sources pertaining to urban planning.
Site planning and architectural design techniques and methods.
Principles and practices of historic preservation.
Operations, services, and activities relative to urban planning programs.
Methods and techniques of contract negotiation and administration.
Principles of supervision, training, and performance evaluation.
Principles of business letter writing and report preparation.
Laws underlying general plans, zoning, and land divisions.
Pertinent Federal, State, and local laws, codes, and regulations.
EXHIBIT C - Page 2 of 3
CITY OF SAN JUAN CAPISTRANO
Principal Planner (Continued)
3
Skill in:
Performing complex research, analysis and report writing.
Managing controversial and complex private development and public land use projects.
Reviewing project plans and monitoring for compliance with land use codes.
Interpreting and explaining laws, regulations, and codes.
Negotiating requirements and solutions for development projects.
Conducting research and drafting new City ordinances.
Analyzing and compiling technical and statistical information.
Preparing and presenting reports and studies.
Selecting, supervising, motivating, training, and evaluating staff.
Communicating clearly and concisely, both orally and in writing.
Establishing and maintaining effective working relationships with those contacted in the course of
work.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of public planning agency experience, including with two years of experience as a
Senior Planner working for a local government agency and two years of supervisory
experience.
Training:
Equivalent to a Bachelor’s Degree from an accredited college or university with major course
work in regional or urban planning, public administration or a related field.
Licenses or Certifications:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Possession of, or ability to obtain, certification by the American Institute of Certified Planners
(AICP).
WORKING CONDITIONS
Environmental Conditions:
Office environment.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for prolonged
periods of time.
EXHIBIT C - Page 3 of 3
CITY OF SAN JUAN CAPISTRANO 1 of 1 ATTACHMENT 11
EXHIBIT B
TO AGREEMENT FOR PROVISION OF
OC ANIMAL CARE SERVICES
WITH
CITY OF SAN JUAN CAPISTRANO
MAY 31, 2016 THROUGH MAY 30, 2026
ANIMAL CARE NOTICE OF INTENT
This Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for
the Period: JULY 1, 2023, through JUNE 30, 2024. COUNTY agrees to provide to the City of SAN JUAN
CAPISTRANO the following Animal Care Services beginning JULY 1, 2023:
Animal Control Services
Animal Care Special Services
Animal Care Shelter Services
Barking Dog Complaint Services
The total estimated cost for Animal Care Services specified above is $240,089.
This is a new Animal Care Notice of Intent for the Period indicated above.
This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated above.
Significant Changes Since the Previous Animal Care Notice of Intent:
To the best of my knowledge, this notice specifies the Animal Care Services to be provided by COUNTY.
City of SAN JUAN CAPISTRANO Representative and Title Date
OC Animal Care Director Date