Resolution Number 23-06-20-111 6/20/2023
RESOLUTION NO. 23-06-20-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO AMENDING RESOLUTION NO.
23-05-02-01, THE CITY’S PERSONNEL CLASSIFICATION
AND COMPENSATION PLAN, ADOPTING A COMMUNITY
OUTREACH WORKER JOB CLASSIFICATION, AMENDING
THE PRINCIPAL PLANNER JOB DESCRIPTION, AND
AMENDING SALARY TABLE FOR PART-TIME AND NON-
REPRESENTED CLASSIFICATIONS
WHEREAS, the City Council of the City of San Juan Capistrano is authorized and
directed under the City’s Personnel Rules and Regulations to adopt and amend a
Personnel Classification and Compensation Plan in order to administer the City’s
Personnel Management System; and,
WHEREAS, the City desires to amend the Personnel Classification and
Compensation Plan in order to amend one Management and Professional Employees
Association (MPEA) job description, adopt one new non-represented job classification
and job description, and to implement a revised part-time salary schedule to adjust salary
steps to reflect minimum wage adjustments and to include Non-Represented
classifications; and,
WHEREAS, the City’s Personnel Rules and Regulations provide that adoption or
amendment of the City’s Personnel Classification and Compensation Plan shall be made
by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Juan Capistrano does hereby; amend Resolution No. 23-05-02-01, the City’s Personnel
Classification and Compensation Plan, as it pertains to part-time and non-represented
employees, as set forth in Exhibit A; adopt a Community Outreach Worker job description
(Exhibit B); and amend the Principal Planner job description (Exhibit C).
APPROVED AND ADOPTED this 20th day of June 2023.
________________
HOWARD HART, MAYOR
ATTEST:
_____________________________
MARIA MORRIS, CITY CLERK
2 6/20/2023
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, Maria Morris, appointed City Clerk of the City of San Juan Capistrano, do hereby certify
that the foregoing Resolution No. 23-06-20-11 was duly adopted by the
City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the
20th day of June 2023, by the following vote:
AYES: COUNCIL MEMBERS: Campbell, Taylor, Farias, and Mayor Hart
NOES: COUNCIL MEMBERS: Bourne
ABSENT: COUNCIL MEMBERS: None
____________________________
MARIA MORRIS, CITY CLERK
CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2023
Part-Time and Non-Represented Employees 1.07
Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5
*Part-Time Positions
Recreation Leader 15 2,708 2,842 2,984 3,133 3,290
Park/Facility Monitor 15 2,708 2,842 2,984 3,133 3,290
Administrative Intern 16 2,775 2,914 3,058 3,212 3,373
Engineering Intern 16 2,775 2,914 3,058 3,212 3,373
Planning Intern 16 2,775 2,914 3,058 3,212 3,373
Senior Recreation Leader 25 3,301 3,466 3,640 3,822 4,012
Cashier 33 4,265 4,480 4,704 4,940 5,186
Volunteer Coordinator 47 5,684 5,967 6,265 6,580 6,907
Project Manager 78 13,521 14,197 14,907 15,652 16,434
Non-Represented Positions
Community Outreach Worker 35 4,774 5,013 5,264 5,526 5,802
Compensation Plan
Monthly Salary Schedule
*Part-time hourly positions are paid in hourly equivalent of monthly salary.EXHIBIT A
CITY OF SAN JUAN CAPISTRANO
Community Outreach Worker
Class specifications are intended to present a descriptive list of the range of duties performed in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION:
To perform outreach and case management services to individuals experiencing homelessness in
the City including the provision of intervention services, development of housing plans, and
connection to services provided by community organizations and government agencies.
DISTINGUISHING CHARACTERISTICS:
The Community Outreach Worker performs case management, outreach, referral, and intervention
services to individuals experiencing homelessness in the City. The incumbent possesses the ability
to exercise independent judgment and skillful application to perform assigned duties under the
direction of the assigned Director or Manager.
This position is At Will, Limited-Term, and Non-Exempt under FLSA standards.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the assigned Director or Manager.
ESSENTIAL FUNCTION STATEMENTS
Essential responsibilities and duties may include, but are not limited to the following:
1.Serve as liaison and advocate for assigned clientele as appropriate and needed.
2.Establish and maintain effective working relationships with clientele to provide intervention,
referral, and case management services.
3.Develop and maintain effective working relationships with various public and private
service agencies, as well as community groups, to obtain services for clients and stay
abreast of current trends and practices in community outreach.
4.Coordinate and implement community outreach, communication, and education.
5.Assess client needs and characteristics; identify short-term and long-terms needs; provide
appropriate resources and referrals; and assist in coordinating service delivery plans.
6.Identify and provide recommendations to clients, personnel, and partnering agencies
regarding ongoing support services to meet client needs and ensure that clients are
receiving the most appropriate form of support.
7.Instruct clients in how to self-assess and access services.
8.Assist in developing and maintaining computer database or manual reports of ongoing
services to clients; regularly complete field notes and logs to track case management
efforts; complete client interview forms to gather relevant data and statistics of clients
served; electronically document contact and progress of current and former clients.
9.Adhere to applicable confidentiality regulations regarding client information.
EXHIBIT B - Page 1 of 3
10. Conduct and document client follow-up checks; document client progress and success of
client/agency linkages.
11. Perform housing navigation duties including completion of vulnerability assessments
linked to permanent supportive housing.
12. Assist police, fire safety, and Public Works personnel in non-enforcement situations
involving clients experiencing homelessness and assist clients in obtaining appropriate
care.
13. Perform other related duties as assigned.
QUALIFICATIONS:
Knowledges:
Principles and techniques of interviewing clientele.
Social services programs and providers available; networking approaches to identify relevant
support services.
Use of computers and supporting software applications, including client relationship
management software, as well as Microsoft Word, Outlook, Excel, and Power Point
programs.
Skilled in social perceptiveness and service orientation.
Skilled in critical thinking, problem-solving, and conflict management.
Methods and techniques of public relations and customer service.
Principles and practices of organized filing and record- keeping.
Modern office procedures, methods, and equipment.
English usage, spelling, grammar, and punctuation.
Bilingual (English-Spanish language skills) preferred.
Safe work practices, including, but not limited to, safe driving principles and traffic safety
practices
Skills and Abilities:
Establish and maintain positive working relationships, and work effectively with persons of
diverse social, economic, and ethnic backgrounds.
Communicate effectively with persons displaying psychological and substance -induced
behaviors that may include depression, anger, and confusion.
Communicate orally and sufficiently to secure information from clients, convey information on
services available, and to make effective referrals to services as needed.
Operate a computer and use various software programs; document and record information
electronically and in written format; maintain and produce reports, logs, files, and databases; and
write clear and concise reports.
Understand and carry out oral and written instructions and use good judgment.
EXHIBIT B - Page 2 of 3
Communicate effectively, clearly, and concisely, both orally and in writing.
Maintain positive and harmonious working relationships with citizens, City officials, staff, and
others contacted in the course of work.
Deliver exceptional customer service.
Ensure safety standards are met, including safely operating a motor vehicle.
Work effectively both independently and as a team member; and
Understand and follow department policies and procedures.
Experience and Education:
Any combination of education, training, and experience that would likely provide the knowledge,
skills, and abilities to successfully perform in the position is qualifying. A typical combination that
would provide the requisite knowledge, skills and abilities include:
Bachelor’s degree or equivalent in psychology, counseling, human services, social science, or a
related field.
Two years of experience providing case management, counseling, social services, or working with
individuals experiencing homelessness.
Licenses and Certificates:
Possession of or ability to obtain and maintain a valid California Class "C" Driver’s License.
WORKING CONDITIONS
Environmental Conditions:
The work environment described herein is representative of those an employee encounters while
performing the essential function of this job. Employee works in an office as well as field
environment. Employees’ work in office environment may include moderate noise levels, controlled
temperature conditions, dust, and potentially hazardous material\s. Employees may also interact
with upset members of the public and individuals with psychological and substance-induced
behaviors that may include depression, anger, and confusion. Field environment may require
traveling to different sites, and employee may be exposed to occasional disagreeable elements
such as noise, dust, fumes, vibration, potentially hazardous materials, uneven surfaces, vehicle
and moving equipment traffic.
Physical Conditions:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Position requires the ability to perform
light lifting and carrying; frequent sitting, walking, and standing. Hand use and finger dexterity
needed to use computer keyboard and operate standard office equipment; occasional pushing,
pulling, reaching, bending, grasping, and use of hand and foot controls for driving. The position
requires acute vision and hearing, in addition to a normal sense of smell, to detect the possible
presence of waste or hazardous materials. Good hearing is also required when communicating on
the telephone or in person.
EXHIBIT B - Page 3 of 3
CITY OF SAN JUAN CAPISTRANO
PRINCIPAL PLANNER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To manage major, private, and public planning projects for the City; to negotiate requirements and
solutions for major development projects; to provide planning recommendations to the City Council,
various citizen’s commissions, and executive staff; to manage planning staff and consultant contracts;
and to perform a variety of administrative and technical tasks relative to assigned areas of
responsibility.
DISTINGUISHING CHARACTERISTICS:
Positions at this level perform the most complex duties assigned to the series including managing the
processing of complex planning and development projects, negotiating solutions to project issues,
and serving as Zoning Administrator and/or Environmental Administrator. Positions at this level also
serve as project lead for assigned planning and development projects and assist in the management
of the Planning Division’s operations.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Development Services Community Development Director or
Assistant Development Services Community Development Director.
May exercise direct supervision over subordinate staff.
ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are
not limited to, the following:
Essential Functions:
1. Manages controversial and complex private development and public land use projects;
negotiates solutions for major development projects; conducts public presentations and provides
planning recommendations to the City Council and advisory committees.
2. Serves as the City’s Environmental Administrator and prepares or oversees the preparation of
environmental impact studies; ensures environmental studies comply with California
Environmental Quality Act (CEQA) requirements and local guidelines for implementing CEQA.
3. Prepares Requests for Proposals (RFP’s) and drafts scopes of work for consulting contracts
involving public and private development projects.
4. Manages and administers consulting contracts pertaining to the preparation of environmental
studies; reviews consultant work for contract compliance; authorizes consultant payments.
EXHIBIT C - Page 1 of 3
CITY OF SAN JUAN CAPISTRANO
Principal Planner (Continued)
2
5.Reviews and analyzes development projects plans; monitors for consistency with the City’s
General Plan and compliance with applicable land use codes; negotiates development
requirements for private development projects.
6.May Sserves as Secretary to a City Committee or Commission the Design Review Committee
and provides support in the Committee’s/Commission’s decision -making process.
7.Prepares staff reports for the City Council, Planning Commission, and advisory commissions;
oversees the preparation of special studies and technical reports for the City Council.
8.Conducts minor legal research regarding recent land use case law as required; drafts new City
ordinances related to land use and manages the code amendment process.
9.Serves as the City’s Zoning Administrator and renders final decisions on residential variances,
development standards adjustment, and conditional use permit applications; conducts public
hearings and negotiates application requirements.
9.Reviews and analyzes inter-jurisdictional projects; drafts City responses to projects and assists
in developing strategic approaches; represents the City’s interest on working committees for
projects outside City limits.
10.Supervises, motivates and evaluates assigned personnel; identifies and coordinates appropriate
training; works with assigned personnel to correct performance deficiencies.
11.Conducts departmental training sessions regarding new ordinances, environmental
requirements, and other planning subjects.
12.Attends and participates in professional group meetings; stays abreast of new trends and
practices in the field of urban planning.
13.Participates in interview panels and assists in evaluating prospective employees and/or
consultants.
14.May serve as Acting Director in absence of the Development Services Community Development
Director or Assistant Development Services Community Development Director.
15.Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of urban and regional land use planning.
Current trends, developments, and issues impacting the field of urban planning.
Research techniques and information sources pertaining to urban planning.
Site planning and architectural design techniques and methods.
Principles and practices of historic preservation.
Operations, services, and activities relative to urban planning programs.
Methods and techniques of contract negotiation and administration.
Principles of supervision, training, and performance evaluation.
Principles of business letter writing and report preparation.
Laws underlying general plans, zoning, and land divisions.
Pertinent Federal, State, and local laws, codes, and regulations.
EXHIBIT C - Page 2 of 3
CITY OF SAN JUAN CAPISTRANO
Principal Planner (Continued)
3
Skill in:
Performing complex research, analysis and report writing.
Managing controversial and complex private development and public land use projects.
Reviewing project plans and monitoring for compliance with land use codes.
Interpreting and explaining laws, regulations, and codes.
Negotiating requirements and solutions for development projects.
Conducting research and drafting new City ordinances.
Analyzing and compiling technical and statistical information.
Preparing and presenting reports and studies.
Selecting, supervising, motivating, training, and evaluating staff.
Communicating clearly and concisely, both orally and in writing.
Establishing and maintaining effective working relationships with those contacted in the course of
work.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of public planning agency experience, including with two years of experience as a
Senior Planner working for a local government agency and two years of supervisory
experience.
Training:
Equivalent to a Bachelor’s Degree from an accredited college or university with major course
work in regional or urban planning, public administration or a related field.
Licenses or Certifications:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Possession of, or ability to obtain, certification by the American Institute of Certified Planners
(AICP).
WORKING CONDITIONS
Environmental Conditions:
Office environment.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for sitting for prolonged
periods of time.
EXHIBIT C - Page 3 of 3