23-0424_BUCKNAM INFRASTRUCTURE GROUP, INC._Professional Services AgreementCITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of April 24, 2023 by and between the City of
San Juan Capistrano, a public agency organized and operating under the laws of the State of
California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA
92675 ("City"), and Bucknam Infrastructure Group, Inc. with its principal place of business at 3548
Seagate Way Suite 230, Oceanside CA 92056 (hereinafter referred to as "Consultant"). City and
Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this
Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project:
2023 Pavement Management Program (PMP) Update Project CIP 8102 (hereinafter referred
to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B."
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of Eighteen Thousand Seven Hundred Dollars
[$18,700]. This amount is to cover all printing and related costs, and the City will not pay any
additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt
of an invoice which includes a detailed description of the work performed. Payments to Consultant
for work performed will be made on a monthly billing basis. This amount includes a 25%
contingency. The City's prior approval is required in order to use the contingency amount.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations
with the other party indicate that a change is warranted, it shall be processed in the following
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manner: a letter outlining the changes shall be forwarded to the City by Consultant with a
statement of estimated changes in fee or time schedule. An amendment to this Agreement shall
be prepared by the City and executed by both Parties before performance of such services, or
the City will not be required to pay for the changes in the scope of work. Such amendment shall
not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during the
contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Term or Time of Performancel.
Consultant shall perform its services in a prompt and timely manner and shall commence
performance upon receipt of written notice from the City to proceed ("Notice to Proceed").
Consultant shall complete the services required hereunder within 45 calendar days The Notice
to Proceed shall set forth the date of commencement of work.
6. delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not limited
to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil
disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or
judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Comliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
C. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations performed
under this Agreement.
8. Standard of Care
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Consultant's services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. 1 ndependent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract until
it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following.
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Agreement
(8) Property Damage
(9) Independent Consultants Coverage
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(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non -owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
C. Workers' Compensation/Employer`s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers' compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii) To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers' compensation coverage of the same type and limits as
specified in this section.
d. Professional_ Liability (Errors and Omissions)
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At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant. "Covered Professional Services" as designated in the policy must
specifically include work performed under this Agreement. The policy must "pay on behalf of the
insured, and must include a provision establishing the insurer's duty to defend.
e. Minimum PolicV Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $4,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 combined single limit
Employer's Liability $1,000,000 per accident or disease
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent)
signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
insurance, the location and operations to which the insurance applies, and the expiration date of
such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the Consultant
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
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of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds shall
not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims -made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the
City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant
or others providing insurance evidence in compliance with these specifications to waive their
right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City,
and shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
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(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant,
City may approve different scopes or minimum limits of insurance for particular subcontractors
or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel
of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant's services, the Project
or this Agreement, including without limitation the payment of all damages, expert witness fees
and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials,
officers, employees, agents, or volunteers.
b. If Consultant's obligation to defend, indemnify, and/or hold harmless arises
out of Consultant's performance of "design professional" services (as that term is defined under
Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8,
which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, and, upon Consultant obtaining a final adjudication by a court of competent
jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the
Consultant's proportionate percentage of fault.
13. California Labor Code Reauirements.
a. Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain "public works" and "maintenance" projects
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("Prevailing Wage Laws"). If the services are being performed as part of an applicable "public
works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Consultant and all subconsultants to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit
certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4
shall not apply to work performed on a public works project that is exempt pursuant to the small
project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable "public works"
or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. Notwithstanding the
foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and
1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the
small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
C. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Consultant or any subcontractor that
affect Consultant's performance of services, including any delay, shall be Consultant's sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Consultant caused delay and shall not be compensable by the City. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
15. City Material Requirements.
Reserved.
16. Laws and Venue.
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This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of Orange, State of California.
17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event,
City shall be immediately given title and possession to all original field notes, drawings and
specifications, written reports and other documents produced or developed for that portion of the
work completed and/or being abandoned. City shall pay Consultant the reasonable value of
services rendered for any portion of the work completed prior to termination. If said termination
occurs prior to completion of any task for the Project for which a payment request has not been
received, the charge for services performed during such task shall be the reasonable value of
such services, based on an amount mutually agreed to by City and Consultant of the portion of
such task completed but not paid prior to said termination. City shall not be liable for any costs
other than the charges or portions thereof which are specified herein. Consultant shall not be
entitled to payment for unperformed services, and shall not be entitled to damages or
compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial
failure by City to perform in accordance with the terms of this Agreement through no fault of
Consultant.
18 Documents. Except as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other documents,
produced or developed for the Project shall, upon payment in full for the services described in this
Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Peter Bucknam as Project Manager. The Project Manager shall
not be removed from the Project or reassigned without the prior written consent of the City.
above.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
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CITY:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Joe Parco, City Engineer
and shall be effective upon receipt thereof.
22. Third Party Rights
CONSULTANT:
Bucknam Infrastructure Group, Inc.
3548 Seagate Way, Suite 230
Oceanside, CA 92056
Attn: Peter Bucknam
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Entire Aqreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each Party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the remaining provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each Party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
27. Non -Waiver
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None of the provisions of this Agreement shall be considered waived by either Party,
unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with
this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
31. Federal -Requirements
Reserved
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SAN JUAN CAPISTRANO
AND BUCKNAM INFRASTRUCTURE GROUP, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF SAN JUAN CAPISTRAW BUCKNAM INFRASTRUCTURE GROUP, INC.
By:
►_1
0
City
APPROVED AS TO FORM:
By: Q,ew 3--i—�`
/ City`Attornd'y
By:
Its:
Printed Name:
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EXHIBIT A
Scope of Services
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EXHIBIT B
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EXHIBITS A & B
January 30, 2023
Mr. Paul Meshkin
Senior Civil Engineer
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Subject: Proposal for Pavement Management Program Services (FY 2023-24)
Dear Paul:
It is our pleasure to submit our proposal to assist the City of San Juan Capistrano (SJC) in the
continued, proactive management of your Pavement Management Program (PMP). With the City
seeking to move toward stronger infrastructure management methodologies through advanced
pavement inspections, neighborhood maintenance scheduling, Capital Improvement reporting
(CIP), and GIS management, Bucknam Infrastructure Group, Inc. has identified a proactive and
cost efficient method to assist the City in updating a successful PMP. Our team will focus our
long-term PMP knowledge, extensive SJC - Orange County experience and GIS/GPS technologies
to optimize the City's maintenance dollars by applying a manageable and reliable PMP
methodology.
With Bucknam assisting the City with PMP services since 2013, our project staff, again, can be
relied upon to provide continued, outstanding service to the City. This will be accomplished by
assisting the City in updating a common-sense neighborhood M&R schedule, formulating a
proactive Arterial CIP budget and providing realistic maintenance recommendations. Our firm is
unique in that we provide:
❖ Relevant and accurate PMP services based on our ongoing work with numerous Orange
County, Los Angeles and San Diego local agencies such as:
0 21 Orange County local agencies; 60% of Orange County local agencies (e.g.,
Tustin, Fountain Valley, Costa Mesa, Placentia, Huntington Beach, Rancho Santa
Margarita, Fullerton, Buena Park, Laguna Beach)
0 31 Los Angeles County local agencies;
0 15 San Diego/Inland Empire local agencies; and
o Army Corps of Engineers ASTM D6433 -20 -compliant surveying, reporting and
pavement analysis on an annual basis;
4- Our project manager has worked within the SoCal Pavement Management industry for
over twenty-five (25) years and has worked extensively with MicroPAVER and StreetSaver
PMP software's through turn -key data conversion projects to long-term, proactive
pavement CIP scheduling that relies on accurate and cost-efficient bid documentation;
B U C K N A Ni 3548 5eogeans tle,CSuite
92056
INFRASTRUCTURE GROUP. INC T:(76D)2i6-6529
www.buc760) 216-65 9
❖ Project/engineering experience that brings the understanding that StreetSaver results are
not set in stone; we proactively use the available data to enhance budget forecasting and
CIP/O&M project planning;
As Project Manager, my goal is not just to meet the requirements of this project but establish a
living document (Arterial & Local pavement CIP submittal) that will be used throughout the term
of the CIP as well as implement achievable long-term infrastructure management goals in
coordination with City schedules.
Offeror: Bucknam Infrastructure Group, 3548 Seagate Way, Suite 230, Oceanside, CA
92056; Company FID # 45-2723662
Mr. Peter Bucknam (Project Manager) will be providing day-to-day operational and
management services; he is authorized to sign the agreement for this contract. He can
be contacted at 760-216-6529 (work) 714-501-1024 (cell) or email at peter@bucknam-
inc.com. Mr. Steve Bucknam, P.E. (Principal) will be responsible for project oversight
(steve @ bu ckna m. net).
By selecting Bucknam Infrastructure Group, Inc., the City of San Juan Capistrano will continue to
receive a strong, knowledgeable, innovative, and communicative team with the experience to
update a cost-effective pavement management program. Our handpicked pavement
management professionals are committed to delivering quality services to the City. We have
already scheduled time for your project and eagerly await our kick-off meeting with City staff and
you.
Respectfully submitted,
Bucknam Infrastructure Group, Inc.
Peter J. Bucknam
President/Project Manager
Project Understanding / Scope of Work
Project Understanding / Approach
As the City of San Juan Capistrano (SJC) infrastructure matures, the City's staff is striving to update
the City's Pavement Management Program (PMP) through cost effective condition surveys,
engineering cost evaluation, Arterial CIP and "neighborhood" budgetary reporting and work
history updates within the PMP database. Bucknam's experience through adherence to scope,
schedule and cost have proven itself over the past thirteen (13) years of PMP service to SJC
Public Works.
The City requires a team that will continue to not only resurvey the defined sections using cost-
conscious methodologies but will create a comprehensive program that includes the
enhancement of your multi-year PMP CIP, neighborhood maintenance, essential data for PS&E
bid document preparation, MyRoads° and the knowledge of the inner workings of your
StreetSaver PMP software.
Bucknam will provide these services through our proactive and accurate update of your PMP; we
will address the City's primary goals of:
• Updating StreetSaver with 2023 inspections, work history and maintenance data;
• Enhancing the SJC PMP database with 2021 to 2023 work history data entries;
Surveying 19.6 miles of MPAH (Arterial/Collector) streets; provide variance PCI reporting
based upon 2021 PCI's vs. 2023;
o Verifying/ Updating pavement centerline and metric data (PMP vs. GIS);
o Generating 2023 Pavement Condition Index (PCI) ratings for each segment;
• Developing a proactive preventative slurry seal / overlay maintenance schedules based
on existing capital funding;
• Establishing solid recommendations for current / future maintenance needs;
• Utilizing the City's existing funding to generate a baseline OCTA compliant seven (7) year
Capital Improvement Program (CIP);
• Recommending alternative maintenance budgets that demonstrate realistic return -on -
investments (ROI), i.e., increase PCI and maintain PCI models, etc.
• Establishing the City's MyRoads" PMP web -portal application
We have defined detailed phases to the scope of work in accordance to the City's RFP;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule
4. Scope of Work (Major Tasks)
1-1
Project Understanding / Scope of Work z .
1) Project Implementation
TASK 1.1: Project Kickoff
The first step in updating a successful pavement management program truly resides in frequent
communication and timely scheduled data updates. For the City of San Juan Capistrano (SJC) it
will be essential to establish, up front, the Engineering Division pavement management priorities.
Our team will set a Project Kickoff meeting with the Senior Civil Engineer (Mr. Paul Meshkin) to
further discuss and review in detail the expectations of the project, technical approach, section
ID / GIS management & surveys, district/quadrant maintenance, software upgrades & use,
deliverables within the scope of work and the review of schedule.
This effort will build consensus between the Operations and Engineering staff as well as build
stronger ARTERIAL CIP and LOCAL neighborhood maintenance programs that complement large
Public Works CIP projects and annual maintenance projects.
The first key topics to be discussed will include the review and assessment of the existing
StreetSaver pavement plan/data; its current and future use, survey areas based on recent
maintenance work and schedules, new construction, data quality and condition, current
pavement procedures, historical expenditure levels, software updates and desired service levels.
Deliverable: Meeting minutes, revised project schedule (if necessary)
TASK 1.2: Project Status Meetings - Quality Control Program
Status Meetings and Progress Reports
• Minimum of three meetings during the project (kickoff, field, and status meetings) —
minimum of eight (8) hours; Field review meetings; Monthly progress status reports will
be delivered to City project manager.
Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field technician's
work. In this manner, 10 percent of the original annual surveys will be re -surveyed by an
independent survey crew, supervised by a field supervisor, and the results will be compared to
the original surveys (this will include 2.3 miles of arterial QC). Our QC process involves checking
the field crews' work in a "blind study' fashion. Quality control checks will be performed at the
end of each survey week. This will ensure that all field personnel are properly collecting distresses
and pavement quantities for all street segments.
PCI variance reporting will be performed where previous PCI data will be compared to newly
inspected 2023 PCI data; if PCI's vary more than ten (10) points per year Bucknam staff will assess
the potential cause through unrecorded work history, accelerated pavement deterioration, etc.
Bucknam will record/log any discrepancies between the previous and current PMP databases (any
corrections/changes to the database shall not be made without prior City staff approval).
1-2
Project Understanding / Scope of Work
_ r
Since we are collecting distress information on our field Tablets with the SJC PMP database live,
our staff will perform several quality control tests within the pavement management software
using a sample set of the City of SJC's street distress data.
This will ensure that all system and analysis settings as well as City recommendations and
standards are being followed. Over the past two years, Bucknam has submitted fifty (50)
OCTA/METRO compliant reports for LA and Orange County municipalities, they include:
Brea
Costa Mesa
Laguna Hills_
Fountain"Valley
Huntington Beach
Seal Beach
.......
Buena Park
La Palma
Laguna Beach _
San Juan Capistrano
Laguna Woods
Santa Ana
RSM
..__..........................
Tustin _
Westminster
W . La Habra W
Fullerton
Placentia _
r'~ Stanton
Longi Beach
Alhambra ?
EI Se undo
_
Duarte
W_... .
Culver City
Lomita
Rancho Palos Verdes
Palmdale
Glendora
_..... ............
w.i..__...__...
_._..M...........__.....
- w r
Signa. n...
_ Pomona j
Sierra Madre
Monterey Park
.� ..
Hermosa Beach I ........................
South Pasadena
....... .................-
Compton
i
Lynwood
Norwalk
Monrovia
Rosemead
Bellflower
._...._ - --
Lawndale-�
— _._
Covina
..._.._...._....._..............................
Beverly Hills
La Verne
..................... ._...m ... m m..
_
South Gate m..� _ TLa
. _ _ _
Habra Heights
Gardena
Commerce
South EI Monte
Our surveys follow the accepted ASTM D6433 procedure requirements. A copy of the QA/QC plan
utilized by our staff during the project will be submitted along with the PMP certification
documents. Our staff attends the OCTA PMP Distress Training Classes held in each year, 2011
thru 2022.
In February 2022 our staff was acknowledged as "qualified inspectors and firm" to prepare
PMP's compliant with the OCTA Countywide Pavement Management Guidelines (this
certification/compliance runs through June 2024).
Additionally, Bucknam was selected by the Orange County Transportation Authority (OCTA) in
July, 2021 to perform a 10 -year Pavement Management Plan analysis on ALL 35 Orange County
local agencies PMP's.
1-3
Project Understanding / Scope of Work -
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client
satisfaction will derive from frequent communication with the Project Manager and key staff
members from the Public Works department. Project success is created by delivering on three
main factors;
1) Adherence to scope tasks and deliverables
2) Performing to the standard set by the Project Schedule; and
3) Controlling costs.
Our Project Manager will follow each of these factors throughout the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2
3) Project Schedule
TASK 3.1: Work Flow/ Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (2 field technicians will drive the proactive schedule).
• Project Kickoff— March 1, 2023
• PMP Work History Assessment — March 2023
• Scheduled MPAH Arterial/Collector surveys — March 2023 through May 2023
• OCTA compliant PMP Final report delivery — late May / early June 2023
With a completed survey, our team will work with you to establish a PMP that provides specific,
manageable pavement segments, detailed maintenance schedules of needed repairs and cost
conscious maintenance recommendations that will assist you in preparing budget estimates
required to complete the scheduled work for fiscal year 2024-25 and beyond.
4) Scope of Work (Major Tasks)
TASK 4.1: Update Maintenance and Rehabilitation History
On an biennial basis the City's Public Works staff has provided relevant work history data in the
form of completed slurry seal, overlay and reconstruction plan sets, Excel spreadsheet listings and
site location maps. Our project manager will continue to work with Mr. Paul Meshkin and Mr. Joe
Parco on acquiring these data sources.
1-4
Project Understanding/ Scope of El
Based on the pavement maintenance that has been performed by in-house staff as well as
contractual maintenance, our staff will review street and alley activities that have been performed
since the last update (Bucknam 2021). This data will be entered into StreetSaver to enhance the
recommendations for the upcoming budgetary analysis and CIP reporting.
Deliverable: Activate and Ensure active StreetSaver license, Citywide Work History Report
TASK 4.2: Pavement Condition Surveys
First and foremost, the assessment of the City's pavement segmentation is one of the key
priorities for this project. With two years between major inspections it will be essential to verify
that all Arterial / Collector segmentation is up-to-date and that section SF quantities are verified,
accurate and reliable. This will be completed by utilizing the Bucknam-Fuscoe cloud -based
learning technology (Al) to correct quantify square footages for each pavement section (see
sample below).
Bucknam (poweredby t_p�tii galdad"part
--. usYisl or W111AC A4 Ital is
Fuscoe s unique use of f: lx utilired(sampleofSlater
cloud -based learning ,• ' - "ww/'Fountain Valley)
technology technology) 2 -Cloud -based seaming
allows our staff to "� technology scans aerial
and generates AC
provide the Al with the a ` pavernent locations
tiiae: while separating KC
SJC's most recent aerial Y
image; in doing so, all AC3- GIS polygon of the
y� City's pavement
and PCC pavement areas , _a< segments is defined and
1'. sf'sareuxreded wghin
are immediately
calculated. This calculation is possible due to the cloud -based learning tech's inherent working
knowledge of how to recognize pavement surfaces, edge of pavement and asphalt types.
This ability will allow Bucknam to obtain the necessary quality control measurements for the SJC
Arterial/Collector segments and to perform segment SF variance reports. This will in turn create
a more accurate total centerline / square footage of the SJC network as well as for each unique
pavement segments. This Al task is an optional service that can be performed at any time during
the project; we have demonstrated the optional task in our proposed fee below.
We will review/assess new and/or missing streets previously excluded from the last PMP update
and create the necessary segmentation within the SJC PMP database + GIS links (this Al effort can
be applied through our optional services (see proposed fee).
Once the pavement segmentation has been assessed and verified, the necessary 19.6 miles of
Arterial / Collector inspections will be performed. The City is on two (2) year MPAH survey cycle
and a six (6) year cycle residential survey cycle (OCTA guideline); for fiscal year 2023-24 Bucknam
will be surveying the City's Arterial / Collector network.
Our survey methodology will include the following approach based on the ASTM D6433
guidelines:
1-5
Project Understanding / Scope of Work 1'. 1.
Walking - All sections are surveyed through "two -pass test" walking methodologies. AC/PCC
distress types will be collected based upon the surface conditions and physical characteristics
of the segment (within the random samples).
Surveying methods will be conducted by remaining consistent with ASTM D6433-20 & the Army
Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements.
All sample locations are observed through walking surveys; samples areas will cover a minimum
of 20% of the total section area and will be 2,500 SF +/- 1,000 SF in size. Per the City's request,
the following pavement classifications are to be surveyed for the upcoming 2023 PMP update:
The inspection of approximately 19.6 centerline miles of Arterial/Collector segments
will be performed;
• Recent overlay rehabilitation on specific sections will reduce total mileage of survey
— (Camino Capistrano, Old Mission, EI Camino Real, SJC, Stonehill, Avd. Aeropuerto),
approximately 3.5 miles);
Our use of Tablet -based units allows our staff to collect pavement data with the City of SJC's PMP
database live in the field. At the end of the day all electronic data is transferred to our office for
quality control and management.
Roadway Verification Survey - A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
2. Field Attribute Data (updated and/or verified)
• From/to, indicating the assigned limits of the section, sample test areas, street name
• Historical PCI tracking from previous inspections and 2023 PCI inspections
• Segment rank, length, width, and total area of the section
3. Conditional data will be evaluated for all street segments and will include:
• StreetSaver 20 AC & 19 PCC distresses by type, severity and sample area
Sampling/conditional data typically pulled from within edge -of -pavement to edge -
of pavement
m PCI ratings (0-100), taking into account the surface condition, level of distress
4. Section Distress and PCI Reporting
Once inspections are complete, we will generate a draft Pavement Condition Index (PCI)
Report for City staff to review. The City and our staff will review these reports to ensure that
all inventory data is correct and the project is running smoothly.
Our submittal will include:
1. PCI Variance report comparing 2021 PCI's to 2023 PCI's
2. Street centerline miles, lane miles, and pavement area
a. Reported as an entire network
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Project Understanding/ Scope of Work } .
b. Reported by functional classification (arterial, collector, Ioc4 __
3. Current street network Pavement Condition Index ratings
a. Report as an entire network
b. Reported by functional classification (arterial, collector, local)
4. Pavement segment tabular listing for the entire street network
a. PCI Report — sorted by PCI (worst to best)
b. PCI Report—sorted alphabetically
Deliverable: Citywide PCI Reports (65% and 100% status PCI reports), PCI Variance report
DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.3: Maintenance and Rehabilitation Assessment/ Priorities
We will assist the City in developing the most cost-effective preventative maintenance and
rehabilitation strategies necessary to achieve the desired level of serviceability. This will be
accomplished by meeting with the City to discuss and strategize maintenance activities that are
currently being used by the City. Based on the City's current AC & PCC applications and other
maintenance practices used we will conduct an historical and prospective analysis on the
conditional and financial impact these practices have on the pavement network.
We will update the SJC StreetSaver maintenance "decision tree" that will be used to generate
pavement recommendations that match current fiscal year maintenance approaches/City practices.
This will be accomplished by assessing/updating the unique and individual PCI ranges and
deterioration curves within PMP software based on functional class (i.e. arterial, collector, local)
and age. Our staff will review the SJC deterioration curves that have been developed based on
historical pavement condition, inspection, surface type, and road class data.
All maintenance practices/unit costs and scheduled projects (i.e. Camino Capistrano) will be
integrated into the PMP and will be derived from the most recent construction bids for pavement
rehabilitation. We will account for inflation rates when long-term revenue projections are made.
Our Project Manager and Principal will work closely with the City in defining repair and rehabilitation
strategies for each fiscal year as well as establish PMP zones for the street networks. Once the
repair/rehabilitation strategies have been defined, the identification of a seven (7) year Forecasted
Maintenance & Rehabilitation schedule will be generated.
The recommended budget scenarios will be identified on the basis of several criteria:
• Assessment and review of the City's Pavement CIP
• Present pavement conditions; Desired levels of service and available resources
• Projected / Forecasted PCI's per section
• Cost benefit of individual strategies (minimum of three (3) scenarios)
• Scheduling with the City's major CIP projects (water, sewer, etc.)
1-7
Project Understanding / Scope of Work
e Budgetary recommendations that satisfy OCTA guidelines
• Local "Neighborhood" fiscal year reporting/improvement scheduling
Future routine maintenance needs based on projected deterioration rates
The primary emphasis of this task is to maximize the scheduling of street maintenance using the
most cost-effective strategies available and taking into account a life -cycle cost analysis.
TASK 4.4: Citywide C/P / OCTA Compliance Budget Reports
We will deliver the Final Report to the City which will be essential for staff reference / use as well
as presented in a way that is beneficial for upper management/elected officials. This report will
assist the City in complying with OCTA PMP Guidelines.
The report will be prepared in a format that uses the information delivered by the PMP database
in conjunction with the information and analysis performed by our team. The report will provide
the City with information on:
Current inventory and pavement conditions indices (PCI) for all road classes
Projected annual maintenance/rehabilitation improvements for a 7 -yr term (ARTERIAL,
COLLECTOR and LOCAL Forecast Maintenance & Rehabilitation Reports) that show the
largest return on investment and acceptable levels of service;
m Modeling and comparison of at least three (3) budget scenarios that typically include:
m Future PMP conditions based upon current 2023-2030 funding levels;
m Identification of annual funding to maintain current after 7 -years;
■ Increase current PCI within 7 -years;
■ Strategies and recommendations for the City's maintenance programs and procedures,
including a preventative maintenance schedule;
• Publication of accepted budget scenarios within MyRoads® (Bucknam web-
portal/dashboard);
• Supporting documentation required by OCTA;
A detailed breakdown of deferred maintenance (backlog); and
• Description of Quality Management Plan utilized.
Our planning recommendations will provide guidance to the City on how to implement improved
preventative maintenance / rehabilitation strategies and/or increase funding through PMP data
examples. We will make a presentation of the results from the 2023-24 PMP update to City
personal and/or City Council if necessary -pro bono (if needed).
Mr. Steve Bucknam, P.E. will review completed PMP data and the final report that will incorporate
the results of our pavement evaluations.
Deliverable: Two (2) copies of the approved Final PMP Report, OCTA compliance form and
digital delivery of final project files.
1-8
Project Understanding / Scope of Work
TASK 4.5: PMP — GIS Link/ Mapping
As an enhancement and proactive approach to this project, our
staff will update the existing Pavement -GIS link between
StreetSaver and the City's GIS system. Bucknam currently has the
2021 PMP -GIS shapefile in -hand; this allows our staff to
immediately utilize the file and prepare for internal PMP editing,
survey and reporting. Our staff will review, with City staff, all
ongoing upcoming capital projects that may impact the GIS
mapping delivered for this project. The maps described below
will be incorporated into the City's Final PMP report:
• PCI values for every section
• Work History identifications
• 7 -yr Arterial / Local Rehabilitation and Slurry Seal
Programs
• Functional classification maps
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,
y o city of San Juan CapsVano
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Once the City has approved the Pavement Condition Report, we will update the necessary
StreetSaver-GIS linkages (street names will be shown on all maps). By using the unique ID's within
the PMP and the City's ESRI street shapefile ID's, we will update the one-to-one match for each
pavement section in the GIS. Our staff will coordinate all project deliveries with the Public Works
and the GIS division to ensure that the most current and accurate PMP -GIS maps are represented
within the City's GIS enterprise.
Deliverable: Complete GIS files/themes based on list above (project .mxd/shapefiles).
TASK 4.6: San Juan Capistrano MyRoads® PMP Web -Portal
San Juan Capistrano M Roads° Web -Portal - Bucknam's
MyRoads® is a great match for the SJC PMP today and the
future. MyRoads® brings your PMP data to life within a
dynamic PMP dashboard!
Bucknam now provides all our PMP clients with a unique
and agency driven "MyRoads®" web -portal that provides
instantaneous access to your pavement management
database.
This "dashboard" allows users to toggle through individual
sections via GIS mapping selections, zone queries, rank
selection, PCI ranges, etc. to review all section metrics,
latest/previous inspections, work histories generate
filtered PCI reports and identify potential maintenance
costs based upon your unique needs.
Bucknam has shown the Laguna Hills MyRoads° account actively working! This tool will be
accessed by City staff simply through a Username/Password methodology.
1-9
Project Understanding / Scope of Work -
As changes are made to the San Juan Capistrano PMP database the MyRoadsm dataset is changed
to reflect work history edits, PCI inspections and section changes.
In summary, MyRoads° allows the user perform the following dynamic functions:
• Query specific pavement segment(s) to view current/historic PCI, work history inspection;
• Filter for pavement sections within a defined zone, PCI range and/or functional class;
• Select a pavement section or grouping of section through the on -board GIS tool;
• Enter slurry, overlay & reconstruction unit costs to determine preliminary cost of
maintenance and resulting citywide PCI
o Display critical street / sidewalk / ROW assets along pavement section(s) that are
critical to Engineering Bid development and solicitation (ADA ramps, utilities,
manholes, trees, etc.
• Displays all final GIS project maps (PCI, work history, 7 -yr forecasted maintenance, etc.)
• Bucknam will train SJC staff on the simply use of the MyRoads" dashboard.
TASK 4.7. As -Needed PMP — GIS Services
Pavement Management Program Support
With the City utilizing a biennial PMP management schedule Bucknam will provide annual PMP
support that will cover PMP requests made by City staff during the next twenty-four (24 months).
If additional services outside the identified scope of work below are requested Bucknam will
provide timely and proactive proposals and services to the City.
Our typical As -Needed services include:
• Additional budget scenarios, general reporting, deterioration studies
• Additional visual inspections above the mileage amount indicated in Task 4.3
• Additional pavement management — GIS mapping
• StreetSaver / MyRoads® training, operational use
• GIS Enterprise assessment, management, implementation, support
The agreement will include the provision of onsite and telephone support for the City staff.
Deliverable: Remote and on-site technical support
1-10
Project Understanding/ Scope of Work
Optional Services
TASK 4.8: Citywide Sidewalk Management Services
Sidewalk Management Program Support
With the City continuing its biennial PMP
requirement Bucknam will provide optional
Sidewalk Management services at a volume -
based, reduced fee based on the combined
PMP and sidewalk survey schedule. Bucknam
will initially develop a clear and accurate
citywide Sidewalk GIS layer that represents
where known sidewalk locations are. This will
require Bucknam to digitize sidewalk locations
that will be represented by GIS polylines. This
first effort will be to update the existing
citywide sidewalk polyline layer that will in
turn support our sidewalk inspections.
Our staff will utilize the City's available PMP
segmentation data within StreetSaver to
establish the sidewalk segmentation, survey
and schedule. Our staff will utilize additional
data such as the City's GIS centerline, aerial
imagery and other viable GIS data that will assist our sidewalk GIS layer development and field
operations.
All sidewalk inventory and distress data will be collected through the use of our hand-held GPS
units. Through the use of ArcPad, our Trimble GPS unit utilizes a data capture screen to record all
inventory and inspection data define by the scope of work. Once the street/pavement
segmentation has been assessed and verified, the inspection of approximately 115 miles of
sidewalk segments will be performed (based on 80% of each segment having sidewalk on both
sides). Bucknam will coordinate the sidewalk and pavement management surveys together for
efficiency.
Based on previous sidewalk management programs performed for various cities, we have
provided the list below demonstrating typical layers and attributes collected during sidewalk
inspections:
Sidewalk Distresses Attributes / GIS Data
• House Number— House number closest to distress, if applicable;
• Street Name —Street Name;
Surface Type — i.e. AC, Brick, Paver, PCC;
• Distress Location —sidewalk, C&G, Ramp;
• Vertical displacement — i.e. 1/2" to 1", 1" to 2", 2" or higher
o Displacement ranges — Defined by City's current Sidewalk Inspection Program
(may be changed per discussions with City);
Project Understanding / Scope of Work } .
o Distress Type — i.e. joint faulting, linear cracking, divided slab, buc es a ;
• Sensitive Location — Schools, Parks, City Facilities, etc. Locations to be determined by City
Staff;
• Tree — If distress is caused by a tree;
• Utility Box — If distress is caused by a utility box;
o Utility label/type, if any;
• Length — Length of distress, if applicable;
• Recommended Work —i.e. Grind, Ramp, Replace;
• StreetSaver ID — Unique ID that corresponds with PMP Street GIS Layer;
• Any hazards or sidewalk damage that may not meet requirements of repair to be noted
for future inspections;
• Field notes (if applicable) and inspection date associated with distress priority location;
• Comments — Field for any necessary comments about the distress.
Our use of mobile GPS Handheld/Tablet units allows our staff to collect sidewalk data with the
City of San Juan Capistrano's database live in the field. At the end of the day all electronic data
is transferred to our office for quality control and management. We can produce Sidewalk GIS
Distress locations at any time during the survey for City QC and/or review.
Section Distress and Condition Reporting
At 50% and 100% Bucknam will generate Sidewalk / ADA Ramp Location / Distress Reports for City
staff review. The City and our staff will review these reports to ensure that all inventory data is
correct and the project is running smoothly.
Deliverable: Defined Priority criteria, updated citywide Sidewalk GIS layer, Citywide Sidewalk
Distress Reports, Recommended repairs; GIS Distress/Deficiency maps.
1-12
Project Understanding / Scope of Work
Proposed Fee W
Task Items 1 through 4 can be accomplished on a time and materials not to exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee including labor
and reimbursable expenses is projected to be $14,970 for an annual period.
De.,7,p1lJJJJ11JU
2023 Base Fee
principal P'O" GIS
Manager Manager Supervisor
5295/hr $2001hrj $155/hr
Infra.
Tech.idants);
$145/hr
Field
Admin
$100/hr, $90/hr'
Total by
Task
Task 1 project Im lementadan
{
Task 1.1 'rolect Kickoff
i ;i
1
5345
Task 1.2 ; •ojeet Status Meeting -quality Control
1_
2
6
51,09
Task 2 Client Satisfaction
{
2.1
[NolectDeliverables
{ 2, 1-
6
1
51.51.5
_Task
Task 3_±r
ed Schedule
Task 3.1
rk Flow / Project Schedule
_
1
2
$490
Task4
opN of Work
idute
f
Task 4.1
Maintenance and Rehabilitation History
1
3
$635
Task 41
Pauernent Condition Survvp (ap pmx. 19.6 h1PAN m i lesl
2
4
28
53,780
Task 4.3
! Maintenance and Rehabilitation Assessment /Priorities
_ 2
1
$545
Task 4.4
CIP/ OCTA Comp l lance Budget Reports
1] 16 1
5
11
54.610
lCitywRde
Task, S
!PMP-GlSLink/.Meippl
{ .17 .31
2
S955
Task 4.6
1 San Juan CApistrano MVRaadS°PMP Web -Portal
SSW
Ta sk 4.7^;
Asdgetded PIMP - G IS Services
T&M
�Reimbursables
it imine materials
All deliverables will become.propRrry of the City of San Juan_
kStr.
I
IAII Tasks are neeatiablt
{
_
I
Total Hour$ Per Staff
2023 Tectal Base Fee
I 27 .5:272!
1$ 295 $ -SAW $ 775 $
4,185 $
iy4 0# $ 180
�
+
I
r
Optional Services
i
Task 41a [AI.SF W lculatiort of C tS [73 caeles]
Taska.e{LJtywideSidewalkMana¢emeretServices
{ �
T8D
i I
Additional services outside ofthis contractwilI be negotiated with the City where we will usethe Standard Hourly Rate Schedule shown here
• lYntet (Assumotio ns:
All Tasks - Bucknam will utilize the City's MTC Street5aver license for project tasks
Task 4.3 - Bucknam will utilize minimum 20% sampling rate during surveys
All Tasks - Bucknam and inspectors are qualified through ASTM D64333 / OCTA until FY 2024
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parties. We have included our fee schedule below
for the City's consideration.
1-13
Project Understanding / Scope of Work
Standard Hourly Rate Schedule
Category_
Rate
Principal
$ 295
Senior Engineer / Planner
195
Pavement Management Project Manager
200
Management Analyst
170
Project Engineer / Planner
160
Engineer / Infrastructure Supervisor / GIS Manager
155
Assistant Engineer / GIS Analyst
145
Administrative Assistant
105
Field Technician / GIS Technician
100
Clerical / Word Processing
90
Forensic Services
Quote
Reimbursables
Mileage
$0.75/mile
Subconsultant Services
Cost + 1590c,
Reproduction
Cost + 15%
Travel & Subsistence
Cost + 15%
Fees & Permits
Cost + 15%
Computer Services (External)
Cost + 15%
Rates Effective 1/1/23
1-14
3548 5de,Suite
OceansiCAA905
_
AW DN -FRAsTRuc-ruRE GRouK INC
T: (760) 216-6529
www.bucknam-inc.com
1-14