23-0221_GRANICUS_Agenda Report_E7City of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Benjamin Siegel, City Manager
SUBMITTED BY: Maria Morris, City Clerk
PREPARED BY: Christy Jakl, Assistant City Clerk
DATE: February 21, 2023
SUBJECT: Service Agreement for Webcasting Media Solution and Monthly
Managed Services (Granicus, Inc.)
RECOMMENDATION:
Approve and authorize the City Manager to execute a Service Agreement with Granicus,
Inc., term ending March 6, 2025, for monthly managed webcasting media solution
services.
DISCUSSION/ANALYSIS:
The City currently has an agreement with Granicus, Inc., for the monthly management of
webcasting of public meetings. Granicus provides webcasting of upcoming agendas, live
internet broadcasting of public meetings and hosts the storage of archived videos,
agendas and minutes of all City Council, Commissions, Committees and Board meetings.
The current agreement term expires March 6, 2023. Granicus has agreed to a new
Service Agreement through March 6, 2025, at the same service level and 5% annual
increase for monthly managed services.
FISCAL IMPACT:
Funding for the monthly management webcasting solution is included in the adopted
Fiscal Year 2022-23 budget and is sufficient to cover the proposed contract extension.
The total cost for Fiscal Year 22-23 is $22,213.
ENVIRONMENTAL IMPACT:
Not applicable.
2/21/2023
E7
City Council Agenda Report
February 21, 2023
Page 2 of 2
PRIOR CITY COUNCIL REVIEW:
• On September 15, 2020, the City Council approved a new Services Agreement
with Granicus, Inc. for a three-year term ending March 6, 2023.
• On March 6, 2018, the City Council approved a new Services Agreement with
Granicus, Inc. for a three-year term ending March 6, 2021.
• On December 6, 2011, the City Council approved a Services Agreement with
Granicus, Inc. for the purchase of webcasting media solution, monthly
management services, video equipment, and installation of equipment.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
This item does not go through the Commission/Committee review process.
NOTIFICATION:
Granicus, Inc.
ATTACHMENT(S):
Attachment 1 – Proposal with Granicus, Inc. for March 7, 2023 through March 6, 2025
Attachment 2 – Services Agreement with Granicus, Inc. dated March 6, 2021
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form
St. Paul, MN 55102 Prepared for
San Juan Capistrano, CA
Order #: Q-253672
Prepared: 01/30/2023
Page 1 of 6
Granicus Proposal for San Juan Capistrano, CA
ORDER DETAILS
Prepared By:Olive Nofzinger
Phone:
Email:olivia.nofzinger@granicus.com
Order #:Q-253672
Prepared On:01/30/2023
Expires On:03/06/2023
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: 03/07/2023 - 03/06/2024
ORDER TERMS
Current Subscription
End Date:
Initial Order Term End
Date:
03/06/2023
03/06/2025
ATTACHMENT 1
Order Form
San Juan Capistrano, CA
Order #: Q-253672
Prepared: 01/30/2023
Page 2 of 6
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Government Transparency Suite Annual 1 Each $8,870.10
Open Platform Suite Annual 1 Each $8,840.08
Government Transparency Managed
Services Hardware (GT)Annual 1 Each $4,503.28
SUBTOTAL:$22,213.46
Order Form
San Juan Capistrano, CA
Order #: Q-253672
Prepared: 01/30/2023
Page 3 of 6
FUTURE YEAR PRICING
Period of PerformanceSolution(s)03/07/2024 - 03/06/2025
Government Transparency Suite $9,313.61
Open Platform Suite $9,282.08
Government Transparency Managed Services Hardware (GT)$4,728.44
SUBTOTAL:$23,324.13
Order Form
San Juan Capistrano, CA
Order #: Q-253672
Prepared: 01/30/2023
Page 4 of 6
PRODUCT DESCRIPTIONS
Solution Description
Government Transparency
Suite
Government Transparency are the live in-meeting functions. Streaming of
an event, pushing of documents, and indexing of events.
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Government Transparency
Managed Services Hardware
(GT)
The managed equipment solution offers an encoding appliance that is
fully managed and maintained by Granicus.
Order Form
San Juan Capistrano, CA
Order #: Q-253672
Prepared: 01/30/2023
Page 5 of 6
TERMS & CONDITIONS
·Link to Terms: https://granicus.com/legal/licensing
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of San Juan Capistrano, CA to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
Order Form
San Juan Capistrano, CA
Order #: Q-253672
Prepared: 01/30/2023
Page 6 of 6
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-253672 dated 01/30/2023 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
San Juan Capistrano, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
ATTACHMENT 2