The URL can be used to link to this page

13-1002_ONESOURCE DISTRIBUTORS_Personal Services AgreementPERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this 2nd day of October 2013, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Onesource Distibutors (hereinafter referred to as the "Vendor"). RECITALS: WHEREAS, City desires to retain the services of Vendor regarding the City's proposal to provide and deliver SCADA equipment; and WHEREAS, Vendor is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Vendor mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Vendor shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall continue until notified that said services are no longer required, subject to 15 days notice of termination. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $48,140.95 as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1 , Vendor shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 1 3.3 Records of Expenses. Vendor shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Vendor shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Vendor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Vendor shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Vendor is permitted to subcontract any part of this Agreement by City, Vendor shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Vendor. City will deal directly with and will make all payments to Vendor. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Vendor undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Vendor's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Vendor warrants that: ( 1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Vendor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Vendor shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Vendor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Vendor. Section 11. Reserved Section 12. Reserved Section 13. Indemnity. To the fullest extent permitted by law, Vendor agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Vendor, Vendor's agents, officers, employees, subcontractors, or independent contractors hired by Vendor in the performance of the Agreement. The only exception to Vendor's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Vendor. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Vendor, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Vendor shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Vendor has also been obtained for the subcontractor. 3 Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A-Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Vendor shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1 ,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Vendor shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1 ,000,000.00). 14.3 Workers' Compensation. If Vendor intends to employ employees to perform services under this Agreement, Vendor shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Vendor shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Vendor, including the insured's general supervision of Vendor; products and completed operations of Vendor; premises owned, occupied or used by Vendor; or automobiles owned, leased, hired, or borrowed by Vendor. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Reserved 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that 4 ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Vendor shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Vendor shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Vendor has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Vendor. In addition, this Agreement may be terminated by any party for cause by providing ten ( 1 0) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (1 0) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: To Vendor: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Glenn Garrett Onesource Distributors 6530 Altura Boulevard Buena Park, CA 90620 Attn: Marty Crotty Jr. Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 5 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. 6 Section 20. Counterparts. This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all the Parties had executed the same instrument. Counterpart signatures may be transmitted by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. [SIGNATURE PAGE FOLLOWS] 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. E DISTRIBUTORS 7 Stephen Liao From: Sent: To: Cc: Subject: Stephen, Marty Crotty Jr. <martyc@lsourcedist.com> Thursday, September 05, 2013 2:55 PM Stephen Liao Santos Merino RE: San Juan Capistrano -Request for Bid SCADA S4069522 Yes there is no freight charged on the order for a standard ground shipment. Regards, Marty Crotty Jr. Account Rep 1/$11/IITBIS 6530 Altura Boulevard Buena Park, CA 90620 Direct Line: 714-685-5350 Cell Phone: 858-405-4171 Fax Line: 714-670-9656 Email: Martyc@1sourcedist.com Visit us on the web: www.1sourcedist.com From: Stephen Liao [mailto:Sliao@sanjuancapistrano.orgl Sent: Thursday, September 05, 2013 2:54 PM To: Marty Crotty Jr. Cc: Santos Merino Subject: RE: San Juan capistrano -Request for Bid SCADA S4069522 Hi Marty, I'm not familiar with the term free freight allowed. Does that mean shipping is already included? Thank you. Stephen Liao, P.E. City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 949-443-6326 sliao@sanjuancapistrano.org From: Marty Crotty Jr. [mailto:martyc@lsourcedist.com] Sent: Thursday, September 05, 2013 2:52 PM To: Stephen Liao Cc: Santos Merino Subject: RE: San Juan Capistrano -Request for Bid SCADA S4069522 Stephen, EXHIBIT A My apologies for the confusion, the total value of the order is $44,574.95. The $44,815 figure was an error on my part when writing the figure down. The total value for the order with 8% Tax ($3566.00) is $48,140.95. The order is free freight allowed. Thank you for the inquiry, if there is more that we can do to help let us know. Regards, Marty Crotty Jr. Account Rep IISTIIIITIIS From: Santos Merino 6530 Altura Boulevard Buena Park, CA 90620 Direct Line: 714-685-5350 Cell Phone: 858-405-4171 Fax Line: 714-670-9656 Email: Martyc@1sourcedist.com Visit us on the web: www.1sou rcedist.com Sent: Thursday, September 05, 2013 12:58 PM To: Marty Crotty Jr. Cc: Santos Merino Subject: FW: San Juan Capistrano -Request for Bid SCADA S4069522 Hi Marty, Please see below and advise asap. S/0 54069522 Thanks Santos Merino Inside Account Representative 714-685-5375 Direct 714-685-5340 Main 714-670-9656 Fax smerino@ 1sou rcedist.com IIIIEBIURCE 1/STB/IITIBS www.lsourcedist.com From: Stephen Liao [mailto:Sliao@sanjuancapistrano.org] Sent: Thursday, September 05, 2013 11:45 AM To: Santos Merino Subject: San Juan Capistrano -Request for Bid SCADA Hi, I am reviewing the bid that you submitted a few weeks ago. I need to have some things clarified before making a decision between the bids. 2 1. Adding up the items on your quote gives me $44,575.17. Your quotation sheet shows $44,574.95, and you filled in the $44,815 on the sample personal services agreement? Can you clarify which number is correct? 2. Please provide a final cost with line items for tax of 8% and any shipping costs. If shipping is already included, please state that. Thank you, Stephen Liao, P.E. City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 949-443-6326 sliao@sanjuancapistrano.org 3 IIEIIIBCE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION SHIPPING INSTRUCTIONS 2EA AB 1492-ACABLE050UB Analog Cable Wiring System 2EA AB 1492-ACABLE050WB Analog Cable Wiring System 2ea AB 1492-AIFM16-F-5 Fusible 16 Channel Analog IFM, 24V Blown Fuse Indicators, 5 Terminals per Input 3ea AB 1492-CABLE050Z Digital Cable Wiring System 2ea AB 1492-RAIFM8-3 Analog IFM w/field Removable Terminal Block, (RTB) 25-Pin cable header, Feed-through 8-channel input or output w/3 terminal 2ea AB 1492-RIFM40D24A-2 Wiring System, BUL.1667-PANELCONNECT INP 2ea AB 1492-RTB16N 16-Pole Screw Style RTB Plug Assembly 2ea AB 1492-RTB20N 20-Pole Screw Style RTB Plug Assembly **Continued on Next Page* 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By: MARTYC on 91512013 2:46:24 PM PAGE# 1 of8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 292.640/EA 585.28 199.150/EA 398.30 336.540/EA 673.08 281.260/EA 843.78 123.550/EA 247.10 363.360/EA 726.72 12.610/EA 25.22 15.160/EA 30.32 Subtotal S&H Charges Tax Amount Due IIEBIIICE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By: MARTYC on 9/5/2013 2:46:25 PM PAGE# 2 of8 SOLD TO: SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE STEPHAN LIAO 09/05/2013 SHIP DATE 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 1ea AB 1756-A13 13 Slot ControiLogix Chassis Loc: A801G 1ea AB 1756-EN2T EtherNet 10-100M Interface Module (supports 128 TCP/IP connections) Loc: A810C 1ea AB 1756-1832 10-31 VDC Input 32 Pts (36 Pin) Loc: A8101 2ea AB 1756-IF16 Analog Input- CurrenWoltage 16 Pts (36 Pin) Loc: A804Z 5ea AB 1756-N2 Slot Filler Loc:A407C 2ea AB 1756-0F8 Analog Output - CurrenWoltage 8 Pts (20 Pin) Loc: A705E 1ea AB 1756-PA75 85-265 VAC Power Supply (5V@ 13 Amp) Loc: A810G 1ea HOFF A-48H36BLP 8-IN DEEP NEMA4 ENC 1ea HOFF A48P36 PANEL ONLY Loc: C628C WALL C630A ** Continued on Next Page * CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA OT6 -TRK RTE 6 RELEASE# UNIT PRICE 553.280/EA 2151.630/EA 356.110/EA 1162.030/EA 21.070/EA 1499.400/EA 839.660/EA 835.270/EA 170.790/EA Subtotal S&H Charges Tax Amount Due WAREHOUSE Shp: 141 Pre: 12 FREIGHT ALLOWED No EXT PRICE 553.28 2151.63 356.11 2324.06 105.35 2998.80 839.66 835.27 170.79 IIEBIUBCE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By: MARTYC on 9/5/2013 2:46:25 PM PAGE# 3 of8 SOLD TO: SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE STEPHAN LIAO 09/05/2013 SHIP DATE 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 1ea PHOENIX 2868664 DIN RAIL POWER SUPPLY UNIT 24V DC/4.2A, PRIMARY SWITCHED MODE, 1-PHASE 2ea AB 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30-#12 AWG, Black,Pkg. Qty. of 25 Loc: A5101 5ea MERSEN GGC5 250V 5A 1-1/4X1/4 FUSE Loc: D170F 1ea AB 1492-J4 IEC 1-Circuit Feed-Through Block, 4mm max. wire, Gray,Pkg. Qty. of 100 Loc: E4-1-C A506Z A507 A VM I A506C A504Z 4ea AB 1492-EAJ35 End Anchor, used w/ Standard 35mm Din Rail, Gray, Pkg. Qty. of 100 Loc: A510Z E4-1-C VMI A509G 1ea AB 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30-#12 AWG, Black,Pkg. Qty. of 25 Loc: A5101 ** Continued on Next Page * CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA OT6 -TRK RTE 6 RELEASE# UNIT PRICE 119.420/EA 12.770/EA 0.480/EA 0.940/EA 1.720/EA 12.770/EA Subtotal S&H Charges Tax Amount Due WAREHOUSE Shp: 141 Pre: 12 FREIGHT ALLOWED No EXT PRICE 119.42 25.54 2.40 0.94 6.88 12.77 IIESIUICE DISTRIBUTORS 6530ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 7ea AB 1492-N37 End Barrier Single Circuit Fuse or Isolation Blocks, Black, Pkg. Qty. of 50 Loc: A508C Sea MERSEN GGC10 SMALL DIM FUSE Loc: D160G 20ea AB 1492-JD3 IEC 2-Circuit Feed-Through Block, 2.5mm max. wire, Gray,Pkg. Qty. of 100 Loc: A504Z E4-1-B A5041 A506Z 2ea AB 1492-EBJD3 End Barrier, Gray, Pkg. Oty. of 20 Loc: A508G A504G A507G 8ea AB 1492-CJJS-10 Screw Center Jumper, 5 mm Center to Center, 10 Pole, Yellow, Pkg. Qty. of 20 Loc: A508G 15ea AB 1492-JG4 IEC 1-Circuit Feed-Through Ground Block, 4mm max. wire, Green/Yellow, Green/Yellow,Pkg. Oty. of 100 Loc: A506G E4-1-C VMI A5061 Sea AB 1492-M6X5V1-100 Snap-In Marker Card, 6 mm x 5 mm, Pre-Printed Text, White ** Continued on Next Page * 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By : MARTYC on 9/5/2013 2:46:26 PM PAGE# 4 of8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 1.160/EA 8.12 0.250/EA 1.25 2.810/EA 56.20 1.090/EA 2.18 3.640/EA 29.12 4.370/EA 65.55 22.870/EA 114.35 Subtotal S&H Charges Tax Amount Due IIEBIUICE DISTRIBUTORS 6530ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 5ea AB 1492-M5X5V1-100 Snap-In Marker Card, 5 mm x 5 mm, Pre-Printed Text, White, Pkg. Qty. of 5 Bea AB 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30-#12 AWG, Black,Pkg. Qty. of 25 Lac: A5101 5ea MERSEN GGC3/10 250V 3/10A 1-1/4X1/4 FUSE 5ea MERSEN GGC4 250V 4A 1-1/4X1/4 FUSE Lac: D170C 1ea AB 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30-#12 AWG, Black,Pkg. Qty. of 25 Lac: A5101 5ea MERSEN GGC1/2 SMALL DIM FUSE Lac: D170F 2ea AB 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30-#12 AWG, Black,Pkg. Qty. of 25 Lac: A5101 **Continued on Next Page * 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By : MARTYC on 9/5/2013 2:46:26 PM PAGE# 5 of8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA OT6 -TRK RTE 6 RELEASE# UNIT PRICE 22.870/EA 12.770/EA 0.740/E 0.400/EA 12.770/EA 0.420/EA 12.770/EA Subtotal S&H Charges Tax Amount Due WAREHOUSE Shp: 141 Pre: 12 FREIGHT ALLOWED No EXT PRICE 114.35 102.16 3.70 2.00 12.77 2.10 25.54 IIESIUICE OISTRIBYTORS 6530ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 5ea MERSEN GGC3/4 250V 3/4A 1-1/4X1/4 FUSE 5ea MERSEN GGC1/4 250V 1/4A 1-1/4X1/4 FUSE 2ea AB 1492-EAJ35 End Anchor, used w/ Standard 35mm Din Rail, Gray, Pkg. Qty. of 100 Loc: A510Z E4-1-C VMI A509G 16ea AB 1492-JD3FB IEC Two-level block with feed-through circuit and hinged-arm fuse circuit, 4 mm max. wire, Gray,Pkg. Qty. of 50 Loc: A510G 20ea AB 1492-EBJD3FB END BARRIER Loc: A504G 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By: MARTYC on 9/5/2013 2:46:26 PM PAGE# 6 of8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 0.420/EA 2.10 0.740/EA 3.70 1.720/EA 3.44 6.510/EA 104.16 0.980/EA 19.60 20ea MERSEN GGM1/4 250V 1/4A 5X20MM FUSE 0.440/EA 8.80 Loc: D170D 5ea AB 1492-DR5 Aluminum, 35mm x 7.5mm 9.990/EA 49.95 DIN Rail, 1 Meter (Pkg. Qty. 10) Loc: A211C 18FT PAND F3X3LG6 DUCT P/FT 3.440/FT 61.92 18FT PAND C3LG6 3" LIGHT GRAY COVER 0.900/FT 16.20 Loc: C428D 1ea HW DRUBGFI15 15A GFCI DRUB 50.060/EA 50.06 Loc: D3661 ** Continued on Next Page * Subtotal S&H Charges Tax Amount Due IIEIIBBCE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 2ea BRADY M-125-1-342 Mseries B342 Wht 1.015"X.235" 80 Roll 1ea BRADY M-250-1-342 Mseries B342 Wht 1.015"X.439" 80 Roll 1ea AB 1756-A7 7 Slot Controllogix Chassis Loc: A801A 1ea AB 1756-PA75 85-265 VAC Power Supply (5V@ 13 Amp) Loc: A810G 1ea AB 1756-L72 Controllogix 4MB Controller 2ea AB 1756-EN2T EtherNet 1 0-1 OOM Interface Module (supports 128 TCPIIP connections) Loc: A810C 1ea AB 1756-L72 Controllogix 4MB Controller 4ea AB 1747-AENTR SLC 500 EtherneUIP Adapter 2ea AB 1747-AENTR SLC 500 EtherneUIP Adapter 1ea AB 1747-AENTR SLC 500 EtherneUIP Adapter ** Continued on Next Page * 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By: MARTYC on 9/5/2013 2:46:27 PM PAGE# 7 of8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 38.410/EA 76.82 50.620/EA 50.62 377.850/EA 377.85 839.660/EA 839.66 5870.130/EA 5870.13 2151.340/EA 4302.68 5870.130/EA 5870.13 1536.880/EA 6147.52 1536.880/EA 3073.76 1536.880/EA 1536.88 Subtotal S&H Charges Tax Amount Due IIEIJUBCE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 1ea AB 1747-AENTR SLC 500 Ethernet/IP Adapter 1111111111111111111111111111 Acknowledgement ORDER# P/0# Printed By : MARTYC on 9/5/2013 2:46:27 PM PAGE# 8 of8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 1536.880/EA 1536.88 Subtotal 44574.95 S&H Charges 0.00 Tax 3566.00 Amount Due 48140.95 Suppleme Karen P. Brust, City ~ TO: FROM: Capistrano nda Report 10/1/2013 09 DATE: Keith van Der Maaten, . ., Publico WkFnd Utilities Directo.l"'lA;{j, - Prepared by: Stephen Liao, Engineer <;:' .. (___ ._ LfV~ ff~ October 1, 2013 SUBJECT: Consideration of Personal Services Agreement for Purchase of Supervisory Control and Data Acquisition (SCADA) Equipment for the Ground Water Recovery Plant (GWRP) (CIP 13807) (OneSource Distributors) RECOMMENDATION: By motion, recommend the City Council, contingent on the State Water Resources Control Board (State) approval: 1. Approve the transfer of $20,000 of Proposition 50 funds budgeted for the San Juan Creek Road 12" Recycled Water Pipeline Project (CIP 13603) to the GWRP Expansion Project (CIP 13807); and, 2. Approve a Personal Se,-· ·ir.es Agreement with OneSource Distributors for the purchase of Superviso -• ~nd Data Acquisition (SCADA) Equipment for the Ground Water r · "'QP) in the amount of $48,140.95. EXECUTIVE SUMMARY: Dr: f-- At the time of the posting c I J()/Y) Council Agenda, the Utilities Commission had not taker. .ion to the City Council. At its October 1, 2013, meeting the Utllll.... k action to recommend that the City Council approve the transfer of $20,vv-JSition 50 funds budgeted for the San Juan Creek Road 12" Recycled Water Pipellr•v -'roject (CIP 13603) to the GWRP Expansion Project (CIP 13807) and approve a Personal Services Agreement with OneSource Distributors for the purchase of Supervisory Control and Data Acquisition (SCADA) Equipment for the Ground Water Recover Plant (GWRP) in the amount of $48,140.95. 10/1/2013 09 City of San Juan Agen TO: Karen P. Brust, City (ana FROM: Keith Van Der Maaten, P. ., Public Works and Utilities Directo1~ Prepared by: Stephen Liao, Engineer DATE: October 1, 2013 SUBJECT: Consideration of Personal Services Agreement for Purchase of Supervisory Control and Data Acquisition (SCADA) Equipment for the Ground Water Recovery Plant (GWRP) (CIP 13807) (OneSource Distributors) RECOMMENDATION: By motion, contingent on the State Water Resources Control Board (State) approval: 1. Approve the transfer of $20,000 of Proposition 50 funds budgeted for the San Juan Creek Road 12" Recycled Water Pipeline Project (CIP 13603) to the GWRP Expansion Project (CIP 13807); and, 2. Approve a Personal Services Agreement with OneSource Distributors for the purchase of Supervisory Control and Data Acquisition (SCADA) Equipment for the Ground Water Recover Plant (GWRP) in the amount of $48,140.95. EXECUTIVE SUMMARY: As part of the Proposition 50 Grant funded projects, the City included the expansion of the Ground Water Recovery Plant (GWRP). The expansion of the GWRP results in additional equipment that is required to be monitored and controlled by the Supervisory Control and Data Acquisition (SCADA) system. The existing SCADA system located at the GWRP has reached its physical and digital capacity to monitor and control the various pieces of equipment. In order to be able to control and monitor the expanded GWRP, modifications to the SCADA to expand its capacity are necessary. On September 3, 2013, the City Council waived formal bidding requirements and approved a Personal Services Agreement with South Coast Systems, Inc. for the expansion of the SCADA Systems for the GWRP. Staff conducted a separate competitive bid process to purchase the SCADA equipment. On August 20, 2013, the City received bids for the equipment purchase. The following is a tabulation of the bid results: VENDOR BID AMOUNT OneSource Distributors $48,140.95 South Coast Systems $55,357.34 Neal Electric Declined to Bid City Council Agenda Report October 1 , 2013 Page 2 of 3 Staff has reviewed the bids in accordance with applicable Municipal Code sections and found that all the bids were responsive to the City's needs. Upon the award of this contract, the remaining available budget for the GWRP Expansion Project (CIP 13807) will be $11,960. Staff has requested a deviation from the State to transfer $20,000 to this project from the San Juan Creek Road 12" Recycled Water Pipeline Project (CIP 13603) to increase the remaining available budget to $31,960 as a contingency to cover staff time and any unexpected construction cost from now until completion. Staff recommends the purchase of the SCADA Equipment for the GWRP from OneSource Distributors in the amount of $48,140.95. DISCUSSION/ANALYSIS: The SCADA system has been designed to control and monitor various pieces of equipment at the GWRP. Typical types of this equipment that are controlled and monitored at the GWRP include pumps, motors, filters, meters, and chemical tanks. The scope of the SCADA expansion at the GWRP consists of the replacement of outdated and underpowered processors with a single processor, writing of new computer code to accommodate new equipment, and the verification that converted equipment is operating correctly. Upon the completion of these tasks, the SCADA system will be able to incorporate the new equipment at the GWRP and effectively monitor and control all of the equipment at the GWRP with increased speed and consistent communication with instruments. FISCAL IMPACT: The total cost of SCADA Equipment to be provided by OneSource Distributors is $48,140.95. CIP 13807 has an approved budget of $1,581 ,000. Staff has recommended the transfer of an additional $20,000, thereby increasing the total project budget to $1,601,000. The following table details the total project budget, expenditures, and encumbrances of CIP 13807: Total Approved Budget $ 1,581,000 Proposed Transfer In $ 20,000 Costs Incurred through June 30, 2013 $ (168,613) Costs Incurred between 7/1-8/31/13 $ (6,907) Outstanding Purchase Orders as of 8/31/13 $ (1,309,755) South Coast Systems (approved 9/3/13) $ (35,624) OneSource Distributors $ (48,141) Available Budget $ 31,960 Staff has analyzed the remaining budget and found that the balance is adequate to complete the purchase of SCADA equipment for the GWRP Expansion (CIP 13807) and with the approval of the requested transfer of funds will have sufficient monies for this purchase. City Council Agenda Report October 1, 2013 Page 3 of 3 ENVIRONMENTAL IMPACT: Not applicable. PRIOR CITY COUNCIL REVIEW: • On September 3, 2013, the City Council approved a Personal Services Agreement (PSA) with South Coast Systems for the expansion of the SCADA Systems for the GWRP. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: • The Utilities Commission will review this item at its October 1, 2013, regular meeting. Staff will prepare a supplemental report updating the City Council of its action. NOTIFICATION: OneSource Distributors South Coast Systems ATTACHMENT(S): Attachment 1 -Personal Services Agreement with OneSource Distributors PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this 1st day of October 2013, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and OneSource Distributors (hereinafter referred to as the "Vendor"). RECITALS: WHEREAS, City desires to retain the services of Vendor regarding the City's proposal to provide and deliver SCADA equipment; and WHEREAS, Vendor is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Vendor mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Vendor shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall terminate no later than January 31, 2014. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $48,140.95 as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1, Vendor shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 1 Attachment 1 3.3 Records of Expenses. Vendor shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Vendor shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Vendor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Vendor shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Vendor is permitted to subcontract any part of this Agreement by City, Vendor shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Vendor. City will deal directly with and will make all payments to Vendor. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Vendor undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Vendor's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Vendor warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Vendor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Vendor shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Vendor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Vendor. Section 11. Reserved Section 12. Reserved Section 13. lndemnitv. To the fullest extent permitted by law, Vendor agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Vendor, Vendor's agents, officers, employees, subcontractors, or independent contractors hired by Vendor in the performance of the Agreement. The only exception to Vendor's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Vendor. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Vendor, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Vendor shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Vendor has also been obtained for the subcontractor. 3 Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A-Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Vendor shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1 ,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Vendor shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1 ,000,000.00). 14.3 Workers' Compensation. If Vendor intends to employ employees to perform services under this Agreement, Vendor shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Vendor shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Vendor, including the insured's general supervision of Vendor; products and completed operations of Vendor; premises owned, occupied or used by Vendor; or automobiles owned, leased, hired, or borrowed by Vendor. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Reserved 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that 4 ten (1 0) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Vendor shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Vendor shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Vendor has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Vendor. In addition, this Agreement may be terminated by any party for cause by providing ten ( 1 0) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (1 0) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: To Vendor: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Glenn Garrett OneSource Distributors 6530 Altura Boulevard Buena Park, CA 90620 Attn: Marty Crotty Jr. Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 5 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. Section 20. Counterparts. This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all the Parties had executed the same instrument. Counterpart signatures may be transmitted by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. [SIGNATURE PAGE FOLLOWS] 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Hans Van Ligten, City Attorney In M ano..il dakd Cf/2.5/13 aJ 1 ~ as PM, Bob Owt.ns w~ ''Thi.5 ~is a.{>Prbi/U AS --IP.fmn.. ~ The or/~i,"' 1 i6 w;tn 4-Jtlltl${zy hu soiB~ CITY OF SAN JUAN CAPISTRANO By: ______________________ __ John Taylor, Mayor ONESOURCE DISTRIBUTORS 7 Stephen Liao From: Sent: To: Marty Crotty Jr. <martyc@lsourcedist.com> Thursday, September OS, 2013 2:55 PM Stephen Liao Cc: Santos Merino Subject: RE: San Juan Capistrano -Request for Bid SCADA S4069522 Stephen, Yes there is no freight charged on the order for a standard ground shipment. Regards, Marty Crotty Jr. Account Rep IIEBBIIBCE 11$11/IITIIS 6530 Altura Boulevard Buena Park, CA 90620 Direct Line: 714-685-5350 Cell Phone: 858-405-4171 Fax Line: 714-670-9656 Email: Martyc@1sourcedist.com Visit us on the web: www.1sourcedist.com From: Stephen Liao [mailto:Sliao@sanjuancapistrano.orgl Sent: Thursday, September 05, 2013 2:54PM To: Marty Crotty Jr. Cc: Santos Merino Subject: RE: San Juan capistrano-Request for Bid SCADA S4069522 Hi Marty, I'm not familiar with the term free freight allowed. Does that mean shipping is already included? Thank you. Stephen Liao, P.E. City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 949-443-6326 sliao@sanjuancapistrano.org From: Marty Crotty Jr. [mailto:martyc@lsourcedist.com] Sent: Thursday, September 05, 2013 2:52 PM To: Stephen Liao Cc: Santos Merino Subject: RE: San Juan Capistrano-Request for Bid SCADA S4069522 Stephen, 1 My apologies for the confusion, the total value of the order is $44,574.95. The $44,815 figure was an error on my part when writing the figure down. The total value for the order with 8% Tax ($3566.00) is $48,140.95. The order is free freight allowed. Thank you for the inquiry, if there is more that we can do to help let us know. Regards, Marty Crotty Jr. Account Rep 11$11/IITIIS From: Santos Merino 6530 Altura Boulevard Buena Park, CA 90620 Direct Line: 714-685-5350 Cell Phone: 858-405-4171 Fax Line: 714-670-9656 Email: Martyc@1sourcedist.com Visit us on the web: www .1sou reed ist. com Sent: Thursday, September 05, 2013 12:58 PM To: Marty Crotty Jr. Cc: Santos Merino Subject: FW: San Juan Capistrano -Request for Bid SCADA S4069522 Hi Marty, Please see below and advise asap. S/0 54069522 Thanks Santos Merino Inside Account Representative 714-685-5375 Direct 714-685-5340 Main 714-670-9656 Fax smerino@1sourcedist.com IIEBIUBCE 1/STB/IITDBS www.1sourcedist.com From: Stephen Liao [mailto:Sliao@sanjuancapistrano.org] Sent: Thursday, September 05, 2013 11:45 AM To: Santos Merino Subject: San Juan Capistrano -Request for Bid SCADA Hi, I am reviewing the bid that you submitted a few weeks ago. I need to have some things clarified before making a decision between the bids. 2 1. Adding up the items on your quote gives me $44,575.17. Your quotation sheet shows $44,574.95, and you filled in the $44,815 on the sample personal services agreement? Can you clarify which number is correct? 2. Please provide a final cost with line items for tax of 8% and any shipping costs. If shipping is already included, please state that. Thank you, Stephen Liao, P.E. City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 949-443-6326 sliao@sanjuancapistrano.org 3 IIEIIBRCE DISTRIBOTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PAS EO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION SHIPPING INSTRUCTIONS 2EA AB 1492-ACABLE050UB Analog Cable Wiring System 2EA AB 1492-ACABLE050WB Analog Cable Wiring System 2ea AB 1492-AIFM16-F-5 Fusible 16 Channel Analog IFM, 24V Blown Fuse Indicators, 5 Terminals per Input 3ea AB 1492-CABLE050Z Digital Cable Wiring System 2ea AB 1492-RAIFM8-3Analog IFM w/field Removable Terminal Block, (RTB) 25-Pin cable header, Feed-through 8-channel input or output w/3 terminal 2ea AB 1492-RI FM40D24A-2 Wiring System, BUL.1667-PANELCONNECT INP 2ea AB 1492-RTB16N 16-Pole Screw Style RTB Plug Assembly 2ea AB 1492-RTB20N 20-Pole Screw Style RTB Plug Assembly ** Continued on Next Page * 1111111111111111111111111111 Acknowledgement ORDER# S4069522 P/0# GWRP SCADA EUUIP Printed By: MARTYC on 9/5/2013 2:46:24 PM PAGE# 1 of 8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PAS EO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 292.640/EA 585.28 199.150/EA 398.30 336.540/EA 673.08 281.260/EA 843.78 123.550/EA 247.10 363.360/EA 726.72 12.610/EA 25.22 15.160/EA 30.32 Subtotal S&H Charges Tax Amount Due IIEIIUICE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 1111111111111111111111111111 Acknowledgement ORDER# I S4069522 P/0# I GWRP SCADA EQUIP Printed By: MARTYCon 9/5/2013 2:46:25 PM PAGE# 2 of8 SOLD TO: SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PAS EO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE STEPHAN LIAO 09/05/2013 SHIP DATE 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 1 ea AB 1756-A 13 13 Slot ControiLogix Chassis Loc: A801G 1ea AB 1756-EN2T EtherNet 10-100M Interface Module (supports 128 TCP/IP connections) Loc: A810C 1 ea AB 1756-1832 10-31 VDC Input 32 Pts (36 Pin) Loc: A8101 2ea AB 1756-IF16 Analog Input- CurrenVVoltage 16 Pts (36 Pin) Loc:A804Z 5ea AB 1756-N2 Slot Filler Loc: A407C 2ea AB 1756-0F8 Analog Output - CurrenVVoltage 8 Pts (20 Pin) Loc: A705E 1ea AB 1756-PA75 85-265 VAC Power Supply (5V@ 13 Amp) Loc: A810G 1 ea HOFF A-48H36BLP 8-IN DEEP NEMA4 ENC 1 ea HOFF A48P36 PANEL ONLY Loc: C628C WALL C630A ** Continued on Next Page * CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA OT6 -TRK RTE 6 RELEASE# UNIT PRICE 553.280/EA 2151.630/EA 356.110/EA 1162.030/EA 21.070/EA 1499.400/EA 839.660/EA 835.270/EA 170.790/EA Subtotal S&H Charges Tax Amount Due WAREHOUSE Shp: 141 Pre: 12 FREIGHT ALLOWED No EXT PRICE 553.28 2151.63 356.11 2324.06 105.35 2998.80 839.66 835.27 170.79 IIEIIUICE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 1111111111111111111111111111 Acknowledgement ORDER# I S4069S22 P/0# I GWRP ~CADA EQUIP Printed By: MARTYC on 9/5/2013 2:46:25 PM PAGE# 3of8 SOLD TO: SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PAS EO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE STEPHAN LIAO 09/0S/2013 SHIP DATE 10/30/2013 WRITER SALESPERSON Santos Merino, xS37S Marty Crotty Jr., xS3SO ORDERED DESCRIPTION 1ea PHOENIX 2868664 DIN RAIL POWER SUPPLY UNIT 24V DC/4.2A, PRIMARY SWITCHED MODE, 1-PHASE 2ea AB 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30 -#12 AWG, Black,Pkg. Qty. of 2S Loc: AS101 Sea MERSEN GGCS 2SOV SA 1-1/4X1/4 FUSE Loc: D170F 1ea AB 1492-J41EC 1-Circuit Feed-Through Block, 4mm max. wire, Gray,Pkg. Qty. of 100 Loc: E4-1-C AS06Z AS07A VMI AS06C AS04Z 4ea AB 1492-EAJ3S End Anchor, used w/ Standard 3Smm Din Rail, Gray, Pkg. Qty. of 100 Loc: AS10Z E4-1-C VMI AS09G AB 1ea 1492-H4 Finger-Safe Single Circuit Fuse Block, Neon Blown Fuse Indicator, #30-#12 AWG, Black,Pkg. Qty. of 2S Loc: AS101 **Continued on Next Page* CITY OF SAN JUAN CAPISTRANO 32400 PAS EO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA OT6 -TRK RTE 6 RELEASE# UNIT PRICE 119.420/EA 12.770/EA 0.480/EA 0.940/EA 1.720/EA 12.770/EA Subtotal S&H Charges Tax Amount Due WAREHOUSE Shp: 141 Pre: 12 FREIGHT ALLOWED No EXT PRICE 119.42 2S.S4 2.40 0.94 6.88 12.77 IIEIIIBCE DISTRIBUTORS 6530 ALTURA BLVD. BUENA PARK, CA 90620 714-685-5340 Fax 714-670-9656 SOLD TO: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 ORDERED BY ORDER DATE SHIP DATE STEPHAN LIAO 09/05/2013 10/30/2013 WRITER SALESPERSON Santos Merino, x5375 Marty Crotty Jr., x5350 ORDERED DESCRIPTION 7ea AB 1492-N37 End Barrier Single Circuit Fuse or Isolation Blocks, Black, Pkg. Qty. of 50 Loc: A508C Sea MERSEN GGC10 SMALL DIM FUSE Loc: D160G 20ea AB 1492-JD31EC 2-Circuit Feed-Through Block, 2.5mm max. wire, Gray,Pkg. Qty. of 100 Loc: A504Z E4-1-B A5041 A506Z 2ea AB 1492-EBJD3 End Barrier, Gray, Pkg. Qty. of 20 Loc: A508G A504G A507G 8ea AB 1492-CJJS-10 Screw Center Jumper, 5 mm Center to Center, 10 Pole, Yellow, Pkg. Qty. of 20 Loc: A508G 15ea AB 1492-JG41EC 1-Circuit Feed-Through Ground Block, 4mm max. wire, Green/Yellow, Green/Yellow,Pkg. Qty. of 100 Loc: A506G E4-1-C VMI A5061 Sea AB 1492-M6X5V1-100 Snap-In Marker Card, 6 mm x 5 mm, Pre-Printed Text, White ** Continued on Next Page * 1111111111111111111111111111 Acknowledgement ORDER# I S4069522 P/0# I GWRI-' SCADA EUUIP Printed By: MARTYC on 9/5/2013 2:46:26 PM PAGE# 4 of 8 SHIP TO: CITY OF SAN JUAN CAPISTRANO 32400 PAS EO ADLELANTO SAN JUAN CAPISTRANO, CA 92675 SHIP VIA WAREHOUSE OT6 -TRK RTE 6 Shp: 141 Pre: 12 RELEASE# FREIGHT ALLOWED No UNIT PRICE EXT PRICE 1.160/EA 8.12 0.250/EA 1.25 2.810/EA 56.20 1.090/EA 2.18 3.640/EA 29.12 4.370/EA 65.55 22.870/EA 114.35 Subtotal S&H Charges Tax Amount Due CITY OF SAN JUAN CAPISTD A ~T DOCUMENT TRANSM \ L \\ This form is for the transmittal of do1 (e.g. Agreements, Contracts, De Date: ( Q -{ -/3 Agenda Item . \ City Council, SJCHA or SACRA Meeting Date (if applicable): { 0/ f /13 Br)#dl)!lcrljl.(ion ofdocyment pod/or services provided: fYo~rJ~ 'a.nd deJiv~..-.$01(l,!. ~{Xf'e!lr -tor !(WT<..t' ~Dn LL-lf 13207) Submitting Department: U-H U+i es. Staff Contact: .JwsJin /{.irK Please sign each original of the attached document, where indicated and circulate in the below route order as applicable (Please note the procurement limitations below). When the document is fully executed, the City Clerk will provide a signed copy to the submitting department and to the Financial Services Department (when applicable), and wiii mail a signed original to the contractor/consultant. Step 1 ~Purchasing-For Procurement Contracts/Agreements (if applicable) CJ $3,000 or less-(Department Head's Authority No Purchase Order Required-STOP-further routing not necessary) CJ $3,001 -$10,000-(Department Head's Authority) CJ $10,001 -$45,000-(City Manager's Authority) ~ $45,?0 1 or over·-(City Council Approval Required*) *Date of Council Approval ~----or Resolution No.: ____ _ 0 Public Contracts $45,000 or less-(City Manager's Authority Reqwred) CJ Public Contracts over $45,000-(City Council's Authority Required*) *Date of Council Approval: or Resolution. No.· Step 2 g[ Department Head Approved c:J Not Approved D Not Applicable .-V~V Director's Initials/Date_ L_l_!_ _/Q Step 3 ~City Attorney ~ Approved 0 Not Approved CJ Not Applicable City Attorney's Initials/Date _____ _ Step 4 D Finance CJ Funding Available D No Funding Available c:J Budget Amendment Required Notes: __________ _ Finance Initials/Date _____ _ Step 5 D City Manager 0Approved 0Denied City Manager's Initial's/Date: ____ _ Step 6 D Insurance Requirements (if applicable) *Mark the requirements included in the attached document. ~fi6mm~rci_a~/General Liability WArTl ~~ 1 ~Auto L~ab1hty :::J · CJ Professional/Errors and Omissions CJ Public Works Contracts-Labor/Material & Performance Bonds City Clerk (For Final Routing) Please provide the following and return to the City Clerk's Office: lt. Y'G; Page 1 of2 1. Contractor/ConsultantName: OneSou.rce._ D(sfn'bufer6 2. Business License*: DYes '7Q No License Number: -----'Date of Expiration ___ _ *If work is performed in the City, a Business License is required. 3. Contract Amount: $ 4 ~' { L{O · q S" 4. BudgetAccountNumber: .50.£141qq-{pttOI-13607-00o 5. City Services and Facilities to be provided (If Applicable): 6. Is this a standard City contract? (:&Yes D No If no, explain:· 7. Are two original contracts submitted? l;tJ. Yes D No If no, explain: 8. Contract Date: l 0 /2-:{ I 3 Expiration Date: __ JJ-~./_tr-=------- 9. Insurance Certificate (if applicable) attached: 0 Yes !3l.No Ifno, explain: CkUed On lD/t/13 Waltif1j fir--/hun .fv -fp .. :,c or--ew1a.il ,.,fo...-rv~,,J-ro~ 10. Purchase (if applicable) Requisition attached: l29-Yes D No If no, explain: 11. Bid Recap (if applicable) attached: DYes cg} No If no, explain: 12. [SJ" No If no, explain: 13. New Vendor Application Form (if applicable) attached: DYes [l}No Ifno, explain: fnformtthor1 t.tnl-ttined i<~ w...q f-orm, 14. Does this document need to be recorded? D Yes D No If Yes, please provide only one original copy. The Financial Services Department will issue a Purchase Order (PO) to the submitting department, once all of the information on this Contract Transmittal Form has been received by finance through the City Clerk's Office. Page 2 of2 i Ci t y of Sa n Ju a n Ca p i s t r a n o I NA M E S AN D AD D R E S S E S OF VENDORS CONTACTED ---~ PU R C H A S E RE Q U I S I T I O N II Ve n d o r No . II A ON E S O U R C E DI S T R I B U T O R S - AT T N : MA R l Y CR O T l Y , JR . 65 3 0 AL T U R A BO U L E V A R D BU E N A PA R K , CA 90 6 2 0 50 Fu n d 94 7 9 9 De p t . / D i v 67 1 0 1 Ob j e c t Fu n d s Av a i l a b l e De l i v e r y 32 4 0 0 Pa s e o Ad e l a n t o Ad d r e s s Sa n Ju a n Ca p i s t r a n o CA 92 6 7 5 Qt y / U n i t De s c r i p t i o n 13 8 0 7 00 0 Pr o j e c t Co s t Ce n t e r Pu r c h a s e Or d e r # II A Un i t Pr i c e 1 PR O V I D E & DE L I V E R SC A D A EQ U I P M E N T FO R $4 8 , 1 4 0 . 9 5 GW R P EX P A N S I O N SJ C Co n t a c t (a n d ph o n e ex t . ) : IG i e n n Ga r r e t t x4 4 1 5 Su b t o t a l $ Sa l e s Ta x $ Sh i p p i n g $ To t a l $ Su b m l & ~ ~j ' J Dat i D / 1 /1 : 3 ~ ~ D ~ B c B c I To t a l Un i t Pr i c e To t a Unit Price Total $4 8 , 1 4 0 . 9 5 I 48 , 1 4 0 . 9 5 $ 0. 0 0 $ 0.00 0. 0 0 $ 0. 0 0 $ 0.00 0. 0 0 $ 0. 0 0 $ 0.00 48 , 1 4 0 . 9 5 $ 0. 0 0 $ 0.00 !<J / / ~ 3 'A p p r o v e d by: Date: I 32400 PASEO ADELANTO MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493·1 053 FAX www.sanjuancapistrano.org TRANSMITTAL TO: Onesource Distributors 6530 Altura Boulevard Buena Park, CA 90620 Attn: Marty Crotty Jr. DATE: October 3, 2013 FROM: Christy Jakl, Deputy City Clerk (949) 443-6310 RE: Personal Services Agreement-Provide and Deliver SCADA equipment. SAM ALLEVA TO ROY L. BYRNES, M.D. LARRY KRAMER DEREK REEVE JOHN TAYLOR Thank you for maintaining documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of the agreement. If you have questions related to insurance requirements, please call Christy Jakl, Deputy City Clerk at (949) 443-6310. If you have questions concerning the agreement, please contact Justin Kirk, Senior Management Analyst at (949) 443-6381. Enclosed is an original agreement for your records. Cc: Justin Kirk, Senior Management Analyst San Juan Capistrano: Preserving the Past to Enhance the Future n ~.) Printed on 100% recycled paper