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13-0806_EUROFINS EATON ANALYTICAL, INC._Personal Services AgreementPERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this (A day of August, 2013, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Eurofins Eaton Analytical, Inc. (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal for water quality testing and sample collection; and. WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. This Agreement shall commence on the effective date and shall terminate one (1) year from the effective date. The City Manager shall be able to approve an extension of this Agreement for three additional one year periods, if agreed upon by both parties. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed the total amount in the City's adopted fiscal year operating budget for Laboratory Services, at rates set forth in Exhibit "A" 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. Payments received in a format acceptable to City shall be processed and paid within 45 days from the tenth (10) day of the month following date of receiving invoices 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents. as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. E Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive 3 boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. Prior to beginning any work under this Agreement, Consultant shall submit 12 the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Reserved. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 5 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Keith Van Der Maaten, Public Works and Utilities Director To Consultant: Eurofins Eaton Analytical, Inc. 750 Royal Oaks Drive Suite 100 Monrovia, CA 91016-3629 Attn: Rick Zimmer Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] D IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY,OF SAN JUAN CAPISTRANO By: fol'VI Taylo' C UTANT ONS APPROVED AS TO FORM: L-A0--x-- I ity Attorney 0 7 � EXHIBIT A rofi n 4, •� ec>,rofins Satan Analytical May 30, 2013 City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, California 92675 Dear West, Justin, Glenn and Keith: Eurofins Eaton Analytical (formerly MWH Laboratories) is pleased to submit this proposal in response to your RFP for Laboratory Services. We have carefully reviewed the RFP and feel quite confident that we can consistently and reliably meet your compliance sampling, testing and reporting requirements. We achieve this goal with a straightforward approach: • Program management undertaken by Ms. Debbie Frank, an experienced senior project manager with a technical degree who has worked with us for more than 20 years and is familiar with your facilities, water quality challenges and unique reporting requirements. • Sampling by Mr. George Pardo, an experienced senior field sampler who has almost 10 years field experience, including ongoing well monitoring assignments for the San Juan Basin Authority and Rancho Mission Viejo. • Analysis of all but four tests at our full-service testing facility located gust 60 minutes from the City yard and treatment facilities. • Reporting of data using state of the art information systems to ensure timely identification of sample failure (for UCMR3), treatment removal thresholds and regulatory exceedances submitted to you well in advance of final reporting • Submission of both regulatory EDT's (to CDPH Write -On and. USEPA CDX) and EDDs compatible with your HachWIMS database to support your efforts to meet compliance requirements and share data across several disciplines In short, two things will happen once you establish contract services with Eurofins. First, you will stop spending unnecessary time managing the quality of your contract lab. Second, you will benefit from the proactive Eurofins approach and spend more time on other responsibilities more valuable to the organization such as plant operations, cross -connections, etc. We are quite grateful and excited for the opportunity to serve and support you. Thank you for your consideration. 0 ULYTICAL, INC. ager Eurofins Eaton Analytical, Inc. 750 Royal Oaks Drive, Suite 100 T 626-386-1100 Monrovia, CA 91016-3629 f 626-386-1101 vmvrmEatonAnalyti ca l.com k J PW"-,.! Sealed bids shall be enclosed in an envelope clearly marked with bidder's 'name, address, and the City of San Juan Capistrano Request for Bids for Laboratory Services for Water Quality Testing City of San Juan Capistrano, Utilities Department Attention:* Justin Kirk 32400 Paseo Adelano, City of San Juan Capistrano, CA 92675 W11 k -A The bid submitted by the undersigned declares: t. That he/she has read the instructions, terms & conditions, and specifications of this bid and has abided by and agreed to the conditions herein and do hereby propose to provide materials and services required in the amounts listed in the Mandatory Testing. 2. That this bid is genuine, and not sham or collusive, nor made in the interest of, or on behalf of any person not herein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or caused any other person, firm, or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure an advantage over any other bidder. 3. That the addenda relating to this bid have been received and are acknowledged. I certify and declare under penalty of perjury that the foregoing is true and correct and I am an authorized agent to submit this bid-. Bidder's Signature: Date: May 30, 2013 Print Name & Title: Andy Eato; Vice President Business Name: Eurofins Eaton Analytical, Inc. Business Address: 750 Royal Oaks Telephone No: 800-566-5227 Fax No. 626-386-1101 Federal Taxpayer Identification Number: — 46-0565341 Eurofins meets each of the following minimum contractor requirements: • We are both CDPH and NELAC certified to perform comprehensive water quality analysis. Eurofins also holds comprehensive EPA Laboratory Approval for all 7 UCMR3 methods. • We participate in EPA Water Supply (drinking water) Proficiency Evaluations two times each year (minimum requirement is just once annually). Our PT scores from Fall 2012 were exceptional (WS = 93% correct and UCMR3 = 100% correct). • We self -perform more than 98% of all program analyses at our local facility and utilize only 1 subcontractor to perform SW846 (non -drinking water) specialty analyses. One of our subcontractors is a Eurofins affiliate lab. • We are located just 60 minutes from the City Yard. Our service center in Aliso Viejo and our sampler office in Lake Forest are even closer (15 minutes). Such close proximity affords us the ability to response within hours of a request for sample collection or pick up. • We employ professional samplers and courier fleet to maintain continuity in the handling of your samples from collection to delivery at our testing facility. Eurofins and Wildermuth samplers hold operator certifications. Our courier fleet includes 3 full time drivers. • We maintain systems to ensure timely reporting in a variety of formats. Our LIMS has been programmed to prompt staff concerning the criteria and rejection of samples which do not meet collection criteria or required field blank analysis confirmations. We also incorporate critical City groundwater and treatment plant thresholds so that we're informing you of these values immediately subsequent to analysis. Our LIMS output is also set-up to provide compliance EDT to CDPH (Title 22) and USEPA. (UCMR3). We're also able to provide EDDs in a format compatible with your WIMS. In addition to these important minimum qualifications, Eurofins also brings the needed staff and analytical resources necessary to effectively and consistently deliver correctly and on-time. We are a Iarge, full-service laboratory. We routinely invest in the latest instrumentation and employ only the most experienced and customer -focused staff. Our delivery is focused on timely communication and reporting. We always give our clients the benefit of the doubt, will never "nickel and dime" our customers for needed services and adhere to the highest standards of quality and ethics. Ms. Debbie Frank, Mr. Fred Haley and the entire Eurofins staff stand ready to serve and support you in any capacity. We are grateful for this opportunity and your consideration. eurofin Eurofins Eaton Analytical Inc. (Eurofins) is the largest potable water focused commercial laboratory P in the United States, serving more than 500 clients - across the U.S. and in more than 100 foreign countries. We are a full service environmental testing laboratory certified in 44 states and territories under the Safe Drinking Water Act and/or the National Environmental a 5f Laboratory Accreditation Program (TNI). We routinely -analyze 200 individual water quality parameters for water and analyses according to 40CFR 141 and 40CFRI36 and other acceptable water quality test methodologies. We have been in the commercial laboratory business for almost 50 years and are a financially stable lab capable of providing our clients with a reliable contract laboratory and regulatory information resource. Highlights include: • EPA contractor for the National Pesticide Survey (1987-88). • Information Collection Rule accredited laboratory (1997-99). • EPA contractor for UCMRl (2001-05) and UCMR2 (2008-10) • EPA 314 method Co -Author for Perchlorate • WaterRF 4167 (Methods for PPCF analysis) Co -Principal Investigator • Contact laboratory for the USGS, USSR and all branches of the Armed Forces • Contact laboratory for the State of Arkansas ® Contract laboratory for the State of Arizona ® Contract laboratory for the State of Delaware • Contract laboratory for the State of Minnesota • Contract laboratory for the State of Mississippi • Contract laboratory for the State of New. Jersey • Contract laboratory for the State of Nevada • Contract laboratory for the State of Utah ® Contract Lab for U.S. Territories in American Samoa, Guam and the CNMI We are the largest commercial laboratory focused on water, serving more than 500 clients across the U.S. and in more than 100 foreign countries. Our client list includes virtually every large municipality in the Southern California: Please see the enclosed Reference Form for specific client references. Antelope Valley -East Kern Water Agency Burbank DWP California American Water Company California Domestic Water Company Castaic Lake Water Agency Chino Basin Watermaster Ci ty of Anaheim Ciryof Beautnont Cityof Chino Cityof Corona Ci tyof Monrovia Cityof Redlands City of San Fernando City of Santa Monica City of South Pasadena City of Upland Coachella Valley Water District Cucamonga Valley water District Elsinore Valley MIND Fallbrook PUD Foothill. MWD Glendale DWP Golden States Water Company Helix Water District Indio Water Authority " Inland Empire Utilities Agency Las Virgenes MWD Long Beach Water Department Los Angeles County DWP Los Angeles CSD Las Angeles DWP Mesa Consolidated Water Company MVVD of Southem Califortia Newhall County Water District Olivenhain Water District Orange County Water District Padre Dam MWD Palmdale Water District Pasadena DWP Riverside Public Utilities Santa Clarita Water Company Santa Fe Irrigation District Sweetwater Authority Twin Oaks Valley Water US Navy - Camp Pendleton Valencia Water Company Valley Sanitation District Valley Water Company Water Facilities Authority Water Replenishment District West Basin MWD Yucaipa Valley Water District REFERENCES: List at least four (4) Contracts of a similar type, either currently Meld or held within the past 36 months. From — to CityJCompany Contact Person Contract Amount 2003 -Present Mesa Water District Tracy Manning (949-574-1000 or tracym@mesawater.org) Title 22 Compliance/Plant Operational Testing ($50,000/year) 2004 -Present City of Chino Gil Aldaco (909-464-8368 or galdaco@cityofchino.org) Title 22 Compliance/Plant Operational Testing ($50,000/year) 2007 -Present City of Burbank Tony Umphenour (818-238-3500 or AUmphenour cz ci.burbank.ca.us) Title 22 Compliance/Plant Operational Testing ($125,000/year) 2010 -Present City of Riverside - Adam Ly (951-351-6331 or aly@riversideca.gov) Title 22 Compliance/Plant Operational Testing ($500,000/year) Bidder's Signature: Date: May 30, 2013 Print lame & Title: _ Andy Eaton,Vice President K Eurofins is accredited by TNI, California DPH and in over 43 other states and K:�...'..:.,.._ _.- territories to perform water quality analyses. Our TNI accreditation program (based on ISO 17025) relies on our rigorous quality system and includes more -..-. stringent and comprehensive standards than non -TNI laboratories. More than 90% of California laboratories do not qualify for TNI accreditation. We have successfully maintained licensure for over 30 consecutive years. Our certification coverage includes accreditation for Inorganics, Organics, Radiochemistry, Microbiology and Disinfecton By -Products. Eurofins was also one of the first commercial laboratories nationwide to secure laboratory approval for EPA's Unregulated Contaminants Monitoring Rule 3 (UCMR3). Our UCMR3 accreditation includes approval for analysis of Total and Hexavalent Chromium and other Metals, Chlorate, 1,4 -Dioxane, Volatile Organics, Perfluorochemicals and Hormones. The Los Angeles Cour qualified laboratory to Basin MWD and other County of Los Angeles. Ly Sanitation District also recognizes Eurofins as a perform wastewater compliance analysis for West municipal and industrial users operating within the Eurofins maintains the largest single -site drinking water commercial testing laboratory in the United States. Our 34,000 square foot analytical facility in California is certified in over 40 States to analyze more than 100 individual compliance parameters to help water systems throughout the United States with Safe Drinking Water Act (40CFR141) compliance. _Testing Category Anal Instruments Monthly Sample Ca; Bacteriology 4 4 1,000 samples Asbestos 2 1 100 samples General Chemistry 5 8 1,000 samples Nutrients 4 4 500 samples Metals 7 5 500 samples Perchlorate b 4 400 samples Radiochernistry 3 3 200 samples TOCIFOXIUV 2 2 500 samples Eurofins has been ranked as one of the top 5 commercial laboratories in the country for the last 10 years. The financial backing and support of our parent company affords us the capitol necessary to purchase and maintain modern, reliable instrumentation and employ professional, experienced staff. We employ two analysts and more than four instruments for every major .analytical method we offer. This unprecedented analytical resource affords us the capability of processing large sample batch sizes or providing rapid analysis turnaround times for special projects without major disruption to our operation and also in the event of emergency. The Eurofins' general Quality Assurance Program (QAP) is modeled after the EPA Lab Certification Manual for Drinking Water Laboratories and the TNI 2009 Lab Standards to meet our NELAP accreditation requirements. Our program follows a logical work sequence and employs a number of criteria to reflect our commitment to generating accurate, legally and scientifically defensible compliance data.' The QAP is on its 34"' revision, is reviewed at least annually, and includes the following elements: QUALM ASWIL11 " MAN Formalized, validated analytical and operational standard operating procedures. a Annual demonstrations of capability and method detection limits for all compliance tests. Ongoing checks to ensure the use of current and acceptance standards. Use of minimum reporting levels that are at or above the lowest calibration standard and also above the method detection limit to help foster a high degree of data accuracy. Strict adherence to chain of custody procedures and sample documentation. a Calibration levels that are established at or below federal triggers for increased monitoring. * Multiple data reviews at the peer, supervisor, independent QA validator and project management levels. e. Use of sophisticated queries for data storage, retrieval, interpretation, control charting and early warning of preliminary results inconsistent with sample history or exceeding regulatory thresholds. • Data mining and query by location, date or constituent for clients from our LIMS. s Pre -qualified subcontract laboratories for subcontracted analyses + contingency for tests performed in-house. Additionally Eurofins maintains a UCMR3-specific Quality Assurance Program Plan (QAPP) that has been subjected to EPA review. This QAPP incorporates the aforementioned QAP plus additional specific unique UCMR3 QA/QC protocols, such as those referenced earlier. Eurofins also maintains an Ethics and Data Integrity Program that includes all elements outlined in the TNI lab standards. Aside from our comprehensive internal QAP and UCMR3 QAPP, Eurofins is also subject to pre -scheduled and unannounced audits by regulators and other 3Ta party entities as frequently as every year. The chart summary to the left reflects the diversity and frequency of audits our facility and staff are subjected to. In contrast, most laboratories are audited by the same regulatory agency every 2-3 years. YEAR AGENCY 2010 New Jersey DEP Cardornia DPH (NELAC) U.S. EPA (UCMR2) Calow is DPH (ECAP) Coca Cola Corporation U.S. Bureau ofReclarnation Arizona DHS 2011 CaffomiaDPH (NELAC) U.S. Nay+ California DPH (E[AP) 2012 Califorr�a Water Service CorTary Cali bmia DPH (ELAP Eurofins also participates in the EPA Water Supply and Water Pollution Proficiency Testing (PT) programs where we have generally scored more than 99% correct for 10 years running. Consistent high WS performance for 10 years, while analyzing more than 99°/® of available parameters 130 80 60 p, " 40 20 0 0 0l. 02 0 03, 0'3, 09. �9. ot, 06, 0� 0C 0>, 0J, 0$ oe 09. 09, IO, lA £.pq F9R f'�9 e , 1,4 F'Q9 lk7 1?, 4, FAQ fA4 FR9, 'I't? 16k.4 -h' F'4 4%, F'e4. 4% . tq 1,4 1"yss9 1P "49k ? Ge ys9A ry196 y"'0'ty',?OB ry�,'l4 pslZO/?Z1�6 Aysl�e 1yS'94 tys�o yslss lys'6��631� As mentioned, we do not anticipate the need for routine subcontracting of analyses: x TPH Diesel and GRO (Eurofins Lancaster) Oil & Grease (Eurofins Lancaster) Ethane (Atmospheric Analysis) Both subcontractors meet lab licensure, PT proficiency documentation and QA/QC compliance requirements also employed at our lab. State of California—Health and Human Services Agency California artmen of Public Health {. v RON CHAPMAN,MD,MPH EDMUND G.BROWN JR, Director&State Health Offver Governor i a January 9, 2013 Ed Wilson Eurofins Eaton Analytical, Inc. (former M.W.H.) 750 Royal Oaks Drive, Suite 100 i Monrovia, CA 91016 ' Dear Ed Wilson; Certificate No. 01 114C i i This is to advise you that the laboratory named above has been accredited under National Environmental Laboratory Accreditation Program (NELAP) as an environmental testing laboratory pursuant to the provisions of the Health and Safety Code (HSC), Division 101, i Part 1, Chapter 4, Section 100825, et seq. t r The Fields of Accreditation for which this laboratory has been accredited are enclosed. i The certificate shall remain in effect until January 31, 2014 unless revoked by ` California Environmental Laboratory Accreditation Program Branch (ELAPB) or withdrawn at i your written request. To maintain accreditation, the laboratory shall comply with the National f Environmental Laboratory Accreditation Conference (NELAC) Standards and all associated E California ELAPB regulations and statutes. f The application for renewal of this certificate must be received before the expiration date of this certificate to remain in force according to the HSC 100847(a). Please note that your laboratory is required to notify California ELAPB of any major changes in j key accreditation criteria within 30 calendar days of the change. This written notification includes, but is not limited to, changes in ownership, location, key personnel, and major I instrumentation (HSC 100847(b), (c), (d), and NELAC Standard Section 4,3.2). The certificate must be returned-to California ELAPB upon loss of accredited status. f Your continued cooperation with the above requirements is essential for maintaining the high quality of the data produced by environmental laboratories accredited by the State of California. If you have any questions, please contact Bill Walker at (818) 551-2012, j Sincerely, 1 f David Mazzera, Ph.D., Assistant Division Chief Division of Drinking Water and Environmental Management i Enclosure i Environmental Laboratory Accreditation Program Branch MS 0511, Building P, 1st Floor, 850 Marina Bay Parkway, Richmond, CA 94804 i (510)620-3155, (610)620-3165 Fax w,www,cdph.ca.gov/certlic/labs/Pages/ELAP,aspx i P i i I 1{ NELAP—RECOGNIZED 1 CALIFORNIA STATE i I ENVIRONMENTAL LABORATORY ACCREDITATION PROGRAM BRANCH i CERTIFICATE OF NELAP ACCREDITATION i Is hereby granted to Eurofins Eaton Analytical, Inc. (former M.W.H.) # i i 750 Royal Oaks Drive, Suite 100 Monrovia, CA 91016 i Scope of the Certificate is limited to the "NELAP Fields of Accreditation" which accompany this Certificate. l Continued accredited status depends on successful ongoing participation in the program. This Certificate is granted in accordance with provisions of Section 100825, et seq. of the Health and Safety Code. I r E 1 Certificate No.: 01114C Expiration Date: 1/31/201.4 s Effective Date: 2/1/2013 i Richmond, California [avid Mazzera, Ph.D.,As ' ant Division Chief subject to forfeiture or revocation Division of Drinking Water and Environmental Management Ito S74), UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 5i 0 CINCINNATI. OHIO 45268 Office of Ground Water and Drinking Water Technical Support Center August 1,2012 Furofins Eaton Analytical Inc, formerly known as MWH Labs 750 Royal Oaks Drive Monrovia,CA 91016 Dear Nilda Cox, Based on your application and successful participation in a Unregulated Contaminant Monitoring Rule 3 (UCMR 3)Proficiency Testing(PT) Study for each of the listed methods,EPA has given the status of"approved"to your laboratory for the method(s)listed below. This letter is being issued to reflect the name change for your laboratory. The application and PT criteria are listed in the"UCMR 3 Laboratory Approval Requirements and Information Document, Version 2.0." Your laboratory continues to be "approved" to conduct UCMR 3 analyses using the following method(s): LabID: CA00006 Method Name Approval Date Hormones by LC/MS/MS EPA 539 5/2/2012 Perfltiorinated compounds by LC/MS/MS EPA 537 512/2012 VOCs by GC/MS EPA 524.3 5/2/2012 1,4-Dioxane by GC/MS EPA 522 5/2/2012 Inorganic anions by IC(Chlorate) EPA 300.1 5/2/2012 Hexavalent chromium by IC EPA 2"l 8.7 5/2/2012 Trace Element Metals by ICP/MS EPA 200.8 5/2/2012 End of Method List The information will be forwarded to the UCMR 3 Webmaster for inclusion in the list of UCMR 3 approved laboratories. Your approval status will be maintained during UCMR 3 by continuing to meet the criteria given in the"UCMR 3) Laboratory Approval Requirements and Information Document,Version 2.0,"and any revisions to the aforementioned document. Please be aware that you are only permitted to conduct UCMR 3 analyses using those methods for which you have EPA approval, Should you wish to comment an any of these determinations,please ATite to: UCMR 3) Laboratory Approval Coordinator USEPA,Technical Support Center 26 W. Martin Luther King Drive(MS 140) Cincinnati,OH 45268 UCMR—Sampling_Coordinator@epa-gov Sincerely, Michella S. Karapondo UCMR Laboratory Approval Coordinator em l Add!�,ss(URL) * -j1p era go, Recycled?Recydable wej. 1,i vE,?etat"e 0"Rasel Inks Cr.100F,Dztconsurrer. Ch` if C Frpe Re_wcej Paper 2 � j 1 `i t' u 4 r t; s � !"y�. .3 \� � y-;t*�;yL'S�` i�£�'� 3.. a r�.,� yae�• � yr�yg��' ��* .T -. eT------- eurofins G _ � Y•�`e• v- A 4�$� k, t`` ry . fl1 u.°� fad �' ',�'-��, �"r S;r E: Years Years Eurofins employs over Staff Member Role Ex rience w/Eurofins 100 professionals with Debbie Prank Project Manager 28 24 a combined expertiseexceeding 290 years, George Pardo Field Sampler 9 "' including an average of Ed Wilson LaboratoLy Director 39 4 32 years industry Andrew Eaton Technical Director 38 32 experience and almost Nilda Cox QA Mgr' 38 18 20 years working at Jim Hein Client Services Mgr 36 18 Eurofins. Ali Haghani LC/MS Mgr 24 15 Chuck Grady GC/MS M holds 26 9 Debbie Frank holds a Bachelor's Fred Hale GCMPLC M 8 8 degree in Biology (Cal Walter Hsieh Inor nic/RadchemMgr 27 12 State Long Beach, Polly Barrowman Microbiology Mgr 5 3 1 1987). She has 28 years Ran Chang Project Deliverables Mgr 11 3 industry experience as a Project Manager, Sample Management Supervisor and Wet Chemistry Lab Supervisor. Ms. Frank is a member of the American Water Works Association. She is intimately familiar with California Title 22, DBP Stage 2, WQCB NPDES and other regulations and issues that directly affect your water quality monitoring program,testing and reporting requirements. Mr. George Pardo has 9 years industry experience as an Field Sampler. Mr. Pardo presently manages water quality sampling programs for San Juan Basin Authority, Rancho Mission Viejo, City of Pomona,MWD of Southern California, Chino Basin Watermaster, City of Beaumont and Sart Timoteo Watershed Management Authority. Mr.Ed Wilson holds a Bachelor's degree in Chemistry (Southern Connecticut State University, 1972). He has 40 years industry experience at Eurofins and other environmental labs as a Lab Director, Operations Manager and Chemist. Mr. Wilson is a member of the WateReuse Association and American Water Works Association and serves as our Lab Director. Dr. Andrew Eaton holds a Bachelor's degree in Earth Sciences (Antioch College, 1970), a Master's degree in Geology (Harvard University, 1972) and a PhD in Geochemistry (Harvard University, 1975). He has 38 years industry experience as a Technical Director, Project Manager, Laboratory Supervisor (Inorganics) and Researcher. Dr. Eaton is a member of the American Chemistry Society, Geochemical Society, AWWA, IBWA, ISBT, and the NELAC Institute (TNI). Dr. Eaton has also served as an industry expert representative for the U.S. EPA (MDCB FACA) workgroup, EPA BOSC Drinking Water Workgroup, AWWA representative on the Standard Methods Joint Editorial Board) and the State of California (ELTAC). He is on the Peer Review Editorial Board for the Journal of the American Water Works Association He co-authored AWWA's comments to EPA on the UCMR3 Rule. He has authored numerous peer reviewed journal articles and presentations at multiple national and international conferences. Ms. Nilda Cox holds a Bachelor's degree in Chemistry (University of Santo Tomas, 1974). She has 38 years industry experience as a Quality Assurance Officer and Chemist. Ms. Cox is a member of the NELAC Institute (TNI) Lab Accreditation Body expert committee. She served as the UCMR Quality Assurance Project Officer for.our EPA UCMR1 and UCMR2 contracts. Mr. James Hein holds a Bachelor's degree (Allegheny College, 1975) and Master's degree (Washington State University, 1982) in Environmental Science. He has almost 40 years industry experience as a bench Chemist, Technical Services Manager, Laboratory Manager, Laboratory Director and Client Services Manager. Mr. Hein has also served as the primary lab account manager for many utilities during UCMR2. Mr. Ali Haghani has 24 years industry experience as Director of Research &Development and as a Laboratory Supervisor(Inorganics, Organics and LCMS). Mr. Haghani is a member of the California Water Pollution-Control Association. He has presented on cutting edge work on UCMR3 analytical methods at the AWWA WQTC and USEPA NEMC conferences. He was responsible for second laboratory validation studies and LCMRL determinations for EPA for method 539 for UCMR3. Mr. Chuck Grady holds an Associate's degree in Natural Sciences (Cerritos College, 1984). He has 26 years industry experience as a Laboratory Supervisor, Chemist and Instrument Service Engineer. He was responsible for second laboratory validation studies and LCMRL determinations for EPA for method 524.3 for UCMR3. Mr. Fred Haley a Bachelor's degree in Chemistry (Cal Poly Pomona, 1987). He has 28 years industry experience as a Chemist, Laboratory Supervisor, Lab Manager, Lab Director and Project Manager. Mr. Walter Hsieh holds a Bachelor's degree in Chemistry (Loma Linda University, 1985). Ile has 27 years industry experience as a Laboratory Supervisor and Chemist. He was responsible for second laboratory validation studies and LCMRL determinations for EPA for methods 200.8, 218.7,and 300.1 for UCMR3 Ms. Pally Barrowman holds a Bachelor's degree in Biology (Western Michigan University, 2003) and a Master's degree in Environmental Microbiology (University of Aberdeen, 2005). She has 5 years industry experience as a Laboratory Supervisor,Microbiologist and Researcher. Mr. Ryan Chang holds a Bachelor's degree in Economics (UCLA, 1999) and a Bachelor's degree in Computer Science (UCLA, 1999). ' He has 11 years industry experience as an IT Supervisor and Software Engineer. He was responsible for development of a custom electronic data deliverable to EPA for the UCMR3 small systems program. � \ \ � \ 2 \ « . � \ � � \ j ,. . . v « / 9 wg \\ . ��\ . ■ » / < � l » \ ro n\ l § z \ \� � .� : . . . . , ,. . . . . . .� . . , . . �. Your Project Manager, Ms. Debbie Frank, brings more than twenty years of water and wastewater experience to our project team. Because of her extensive regulatory and technical knowledge, including knowledge of Title 22, Reuse and NPDES regulatory/permits thresholds, Ms. Frank is able to provide advanced notice of results critical to treatment plant operations Our consciousness of your diverse and specific reporting limit requirements affords us the opportunity to advise you in advance concerning potential out of compliance situations. This advance warning provides time for recollection, analysis and verification of correct results prior to submission to regulatory agencies. A similar approach is taken concerning data that does not match historical trends. Eurofins' LIMS archives all historical data into a reference table and submits alert reports to the Project Manager to advise whenever a result is outside of the median range so that we can pass along these advanced alerts to you for feedback and proper follow up actions. Pre-labeled containers are included with ice packs, packaging material, customized custody form and kit inventory for every entry point, plant effluent and set of source and/or distribution system sample sites. Foam inserts Al and color coded caps are used for UCMR3 kits to provide a user-friendly mechanism to complete these complex sampling requirements. Our login staff also plays a special role in discerning the important distinction of your samples. All City samples are received the day of collection and immediate inspected to verify acceptability for compliance analysis. If problems are identified with samples upon our receipt, we notify you to inform concerning the need for recollection to meet compliance requirements. Verbal and electronic documentation of compliance concerns as well as electronic acknowledgment of acceptable sample receipt are submitted to you for your tracking and project management purposes. Our LIMS is customized to capture data specific to UCMR3 requirements. Information entered into the LIMS to document sample condition, analysis results, FB results (relative to the MRL), LRB-LFB-MRL checks acceptance,MS/MSD frequency and holding times is used to prompt us to contact you immediately whenever any of these UCMR3 criteria are not met. preservation chedc exceedance on containers for the method specified in this notice,rew nple required within 30 days. PN Ordno sampieTO Test AMA Limits A similar approach is CPP 201302130155 00007.1784009-AIR 23 WITM COURT[ph 218.7#11 6.8 (7.8<pH<14) CPP 201302130155 00007-1784009348 23 CENTM COURT[free d 278.7;;1]NO (0<C1<0.1) used for treatment plant, CPR 201302130155 00007-1784009-PIR 23 CENTRAL COURT[tree d 300.1 P1)NO (0<C1�t 0.1) _ NPDES permit or other CPP 201302270223 00007.178400944R 23 CENTRAL COURT[ph 216.7+T 1) 10 (7.8<PN<14) 1� CPP 201302270223 00007-178400944R 23 CENTRAL COURT[Free d 218.7 2I1 NO (0<CI<0.1) critical thresholds you Comments' 201302270223(resample for 218.7)ph is 10.0 free CL is 0.0 designate: Final report deliverables include all of the following: • Signed Cover Page with Project Name and Title referenced : •. ® Sample Acknowledgement —� • Chain of Custody ® Hits Report Summary with comparison to regulatory limits x._. • Sample Results with collection,receipt and analysis dates referenced • Report Comments/Narrative • QC Summary • Batch QC Report (lab control spikes, matrix spikes, MRL check, method blank, surrogates) • State Forms (for Title 22 drinking water) • EDD(in format downloadable into your HachWIMS) Eurofins also provides an EDT to the following regulatory agencies(as required): • California DPH Write On (for Drinking Water) • USEPA CDX(for UCMR3) Eurofins maintains a secure,online account for your access all project-related documents. Any designated representative may use project- specific or "master" ID and password to access our web site where PDF versions of the project ► . .. documents can be accessed. All report documents are delivered electronically via PDF e-mail link. Any one of a number of your or 3`d party staff may be designated to receive COCs, acknowledgements, reports d -= and/or invoices forspecific projects. Our LIMS system organizes your data by project, allowing for project-specific reporting & billing. This also facilitates data mining for project-specific _77-' analyze histories or regulatory reports. Eurofins' LIMS provides real time data queries by project, sample location, analytical parameter and/or data range. This feature is useful for summary data reporting (i.e. CCR) and source/system trending. Project status can also be tracked in real time to determine the ip Y._ 1 progress of logins,analysis and reporting. Li Z == --- Y+a4 �1N eurofins Eaton Analytical formerly 750 Royal Oaks Drive,Suite 100 Monrovia,Califomia 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) Laboratory Report for El Dorado Irrigation District 4625 Latrobe Road EI Dorado Mills, CA 95762 Attention: Nicole Graham Fax: 530-295-6865 Date of Issue 091 12012 UROFI EA1�1 0I fSCA ANALYTICAL Report-. 406703 Project: INORGANICS RSR: Rita S. Sprinkle Group: July 2012 Project Manager Laboratory certifies that the test results meet all TNI NELAP requirements unless noted in the Comments section or the Case Narrative. Following the cover page are Flits Reports, Comments, OC Summary, QC Report and Regulatory Forms. This report shall not be reproduced except in full, without the written approval of the laboratory. Page 1 of 11 pages f eurofins ' Eaton Analytical STATE CERTIFICATION LIST State Certification Number State Certification Number Alabama 41060 Mississippi Certified Alaska CA00006 Montana Cert 0035 Arizona AZ0778 Nevada CA00006-2012-1 Arkansas Certified New Hampshire 2959-11 California—NELAP 01114C New Jersey CA 008 California—ELAP 1422 New Mexico Certified Colorado Certified New York 11320 Connecticut PH-0107 North Carolina 06701 Delaware CA 006 North Dakota R-009 Florida E871024 Oregon CA 200003-010 Georgia 947 Pennsylvania 68-565 Guam 11-004r Rhode Island 01114C Hawaii Certified South Carolina 87016001 Idaho Certified South Dakota Certified Illinois 200033 Tennessee TN02839 Indiana C-CA-01 Texas T104704230-11-2 Kansas E-10268 Utah Mont-1 Kentucky 90107 Vermont VTO114 Louisiana LA110022 Virginia 00210 Maine CA0006 Washington C383 Maryland 224 West Virginia 9943 C Commonwealth of MP0004 Wisconsin 998316660 Northern Marianas Is. Massachusetts M-CA006 Wyoming 8TMS-L Michigan 9906 EPA Region 5 Certified 750 Royal Oaks Dr.,Ste 100,Monrovia,CA 91016 Tel(626)386-1100 Fax(626)386-1101 http:/IEatonAnalytical.com Page 2 of 11 pages ti eurofins Eaton analytical Acknowledgement of Samples Received Addr: EI Dorado Irrigation District Client ID: ELDORADOID-CA 4625 Latrobe Road Folder#: 406703 EI Dorado Hills,CA 95762 Project: INORGANICS Sample Group: July 2012 Attn: Nicole Graham Project Manager: Rita S.Sprinkle Phone:530-295-6867 Phone: 800-985-5955 x10073 The following samples were received from you on August 23,2012. They have been scheduled for the tests listed below each sample. If this information is incorrect,please contact your service representative. Thank you for using Eurofins Eaton Analytical Sample# Sample ID Sample Date 201208240250 RW Strawberry WfP 08/21/2012 1140 PS Code:0910017-001 PS Description:STRAWBERRY WrP-RAW Iron Total ICAP Test Description Reported: 09/06/2012 Page 1 of 1 750 Royal Oaks Drive,Suite 100,Monrovia,CA 91016 Tel(626)386-1100 Fax(626)386-1101 htto7lwvAv.EatonAnalytical.com Page 3 of 11 pages 4 CHAIN, CUSTODY AND ANALYSES REQUEST DOCUMENT Lab Number: ',Client. Ft Dorado Irrigation District Customer Number. Address: Attn:Nicole Graham t j 4625 Latrobe Road )2 o { FI Dorado Hills.Ca 95762 !shone: (916)933.7035 Fac: (916)939-0883 a I Contact:Person: Nicole Graham L° Project Name: Source Monitoring iii Purchase Order Number jQuote Number m u o S 1 Sampler{s): Q a JT C: d rt: N F c? v IY E c in ° ° rn iSampling f=ee. Pickup Fee: rja U c z t= C C I1 Compositor Setuo Date: Time: 0 ° b co E t U y a) .c -p8 `m v ° w a l— U �} bate Time ^„� o C` 0) 4) (V a) Number c 1 ®ca?�Grl Description PS CodSamated Sampled z 0- ® LL iz M i1_ IRW Strawberry WTP G 1 P ow X t i i 4 I Cornments: T`IA1 W Finished Water, RVV Raw Water i I _ _ y relinquished: Date: Time: v-Retinquished: - Date: Time: Received y: Date: Time: Received By: Date: Time: i ®�C ro 0 v m rn WebOnTrac View Shipment Page I of 1 On Me Delivery for Lsra D100105MB584 Date Printed 8/22/2012 Tracking#D10010503618584 Shipped From: Sent By: RITA OR SARAH MWH LABORATORIES Phone#: (916)837-6691 ° 3321 POWER INN ROAD 300 wgt(lbs): 50 SACRAMENTO, CA 95826 Reference: Reference 2: Ship To Company: R LABS Service: 750 ROYAL_ OAKS DRIVE 100 Sort Code: CO 1 MONROVIA, CA 91016 SHIPPING AND RECEIVI Special Services: (626)386-1100V signature Required SNORT HOLD ACT bttp://wu,�u.ontrac.com/webontrae/newshipment.aspx?repeat=false&code=nocodexxx%2c... 8/22FMP of 11 pages tiff eurofins Eaton Analytical Laboratory Hits forme fly r',;t �;.,:s.1,. Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386.1101 1 800 566 LABS(1 800 566 5227) El Dorado Irrigation District Samples Received on: Nicole Graham 08/23/2012 4625 Latrobe Road El Dorado Hills,CR 95762 Analyzed Analyte Sample ID Result Federal MCL Units MRL 201208240250 RW Strawberry WTP 08/29/2012 21:25 Iron Total]CAP 0.043 0.3 mg/L 0.02 SUMMARY CE POSITIVE DATA ONLY Page 6 of 11 pages leurofins att�tl AnalyficaE Laboratory Data _formerly Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) El Dorado Irrigation District Samples Received on: Nicole Graham 48/23/2012 4625 Latrobe Road El Dorado Hills,CA 95762 Prepared Analyzed 4C Ref# Method Analyte Result Units MRL Dilution RW Strawberry WTP 42012082402501 Sampled on 08121/2012 1140 EPA 200.7-ICP Metals 8/27/2012 08/29/2012 21'.25 669457 (EPA 200.7) Iron Total ICAP 0.043 mg/L 0.02 1 R-rcing on totals after summation. (c)-Indicates calculated results Page 7 of 11 pages �� eur®fins of Eaton Analytical Laboratory Comments Y/araauy --- Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) EI Dorado Irrigation District Nicole Graham 4625 Latrobe Road EI Dorado Hills,CA 95762 The Comments Report may be blank if here are no comments for this report. Page 8 of 11 pages eurofin Laboratory Eaton Analytical QC Summary:406703 formerly .,'ux; 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) EI Dorado Irrigation District QC Ref#669457-ICP Metals Analysis Date:0812912012 201208240250 RW Strawberry WTP Analyzed by:NINA Page 9 of 11 pages �® eur®fins Eaton Analytical Laboratory QC formerly'>+s11.1 f 4rrr, :," ,. . Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) El Dorado Irrigation District QC Type Analyte Native Spiked Recovered Units Yield(%) Limits(°Jit) RPDLimit(°Jo) RPD% QC Ref# 669457-ICP Metals by EPA 200.7 Analysis Date:0812912012 LCS1 Iron Total]CAP 5.0 4.72 mg/L 95 (85-115) LCS2 Iron Total ICAP 5.0 4.76 mg/L 95 (85-115) 20 0.84 MBLK Iron Total ICAP <0.02 mg/L MRL—CHK Iron Total ICAP 0.02 0.0201 mg/L 101 (50-150) MS_201208240009 Iron Total ICAP NO 5.0 4.71 mg/L 94 (70-130) MS2_201208250039 Iron Total ICAP 0.16 5.0 4.84 mg/L 94 (70-130) MSD_201208240009 Iron Total]CAP ND 5,0 4.69 mg/L 94 (70-130) 20 0.43 MS02 201208250039 Iron Total ICAP 0.16 5.0 4.74 mg/L 92 (70-130) 20 2.1 Spike recovery is already corrected for native results. Spikes which exceed Limits and Method Blanks with positive results are highlighted by Undedinina. Criteria for MS and Dup are advisory only,batch control is based on LCS.Criteria for duplicates are advisory only,unless o..herwise specified in the method. RPD not calculated for LCS2 when different a concentration than LCS1 is used. RPD not calculated for Duplicalss when the result is not fve tines the MRL(Minimum Reporting Level. (S)-Indicates surrogate compound 0}-Indicates internal standard aompaond. Page 10 of 11 pages GENERAL MINE L,PHYSICAL&INORGANIC ANALYSES(11107) Date of Report:9/1/2012 Sample ID No.:201208240250-406703 Laboratory Name: Eurofins Eaton Analytical Name of Sampler: Employed by: Date/Time Sample Date/Time Date Analyses Collected: 8/21/2012 1140 Received @Lab:08/23/2012 Completed.8/29/2012 System Name: EL DORADO ID-STRAWBERRY System Number:0910017 Variable ID: COC ID: RW Strawberry WTP Name or Number of Sample Source:STRAWBERRY WTP-RAW User lD:tett Station number:0910017-001 Date/Time of Sample: 12 08 21 1140 Laboratory Code:�91519i0I J YY MM DD TTTT Date Analyses completed: 12 08 29 YY NIM DD Submitted by:Nicole Graham Phone#530-295-6867 MCL REPORTING CHEMICAL ENTRY ANALYSES DLR UNITS # RESULTS 300 ug/L + Iron(Fe) _ 01045 <100 100 "250-500-600 '°900'1600'2200 500-1000'1500 +Indicates Secondary Drinking Water Standards Page 11 of 11 pages -�: � . � � } . \ . � \ . : + \$ euro n• _ _ � - °^« � . . . . � . .. .� � MIA, w � . . \ . A,I We have reviewed and accept all terms and conditions as presented in the PSA with the sole request for consideration of payment terms in 30 days (versus 45 days). Our intent is to negotiate a mutually agreeable contract with the City upon award. Hence all terms, conditions and fees/options are subject to negotiation and mutual acceptance to arrive at the best possible contract for both Eurofins and the City of San Juan Capistrano. A completed Price Form is included herein, subject to the following: • Cost for Testing has been determined based on the total number of sample locations listed on the attachment(COC) associated with each line item. The number of locations has also been entered in the Locations column since the original entries did not match what was listed on the attachments (COC)for some items. Cost for Testing and Cost for Sampling entries may show"Included" which means we have identified redundant tests(based on the attachments) for which we would not charge the City for either of these services. # Cost for Retest is not billable to the City when resampling is due to our sampler or analyst error. Resampling required due to a regulatory requirement (i.e. Coliform or UCMR3 confirmations)or as a result of an error by other than our staff is billable. Thank you again for your consideration. Mandatory Testing Test Frequency LOCATI®N(S)': Attachment A. Cost For B. Cost for Sample C. Cost For Testing Collection Retest Ground Water Recovery Plant monthly Wells Annual 8 1 $ 2,000 $ 100 No Charge Annual-NOS/Rosenbaum Annual 2 2 $ 750 $ 100 No Charge Bi-monthly GWRP Plant Bi-monthly 2 3 $ 450 $ 100 No Charge Bi-monthly GWRP Plant - MTBE Bi-monthly 1 4 $ 30 $ 50 No Charge Bi-monthly GWRP Wells Bi-monthly 8 5 $ 1,800 $ 100 No Charge Fluoride Monthly 8 6 $ 80 $ 100 No Charge GAC Towers - GAC MTBE Monthly Monthly 10 7 $ 300 $ 100 No Charge GAC Towers - GAC MTBE Weekly Weekly 1 8 $ 30 $ 50 No Charge GAC Weekly Bacti Weekly 9 9 $ 135 $ 200 No Charge Lead and Copper Rule Triennual TBD 10 $ 20 Customer Collects No Charge NOS & Rosenbaum Monthly Monthly 2 11 $ 140 $ 200 No Charge Brine Discharge Monthly 2 12 $ 115 $ 750 No Charge GWRP Monthly Plant Monthly 7 13 $ 385 $ 100 No Charge Mandatory Testing Test ' Frequency LOCATIONS) Attachment A. Cost For B. Cost for S"ample C. Cost For Testing Collection Retest GWRP Wells -Monthly Wells Monthly 8 14 $ 1,000 $ 100 No Charge Quarterly Dist. System - Radionuclides Quarterly 2 15 $ 100 $ 100 No Charge Phosphate Weekly 3 16 $ 80 $ 100 No Charge Quarterly Dist. DDBR TTHM- Quarterly 8 17 $ 800 $ 350 No Charge GWRP Plant - Quarterly Plant Quarterly 1 18 $ 175 $ 50 No Charge Quarterly Wells Quarterly 8 19 $ 1,000 $ 150 No Charge Quarterly Wells - VOC's Quarterly 8 20 Included Included No Charge Reservoir Sampling Monthly 9 21 $ 495 $ 350 No Charge GWRP Wells Semi- 8 22 $ 560 $ 100 No Charge Annual GWRP Wells Special Triennual 2 23 $ 1,400 $ 100 No Charge GWRP Wells Triennual 8 24 Included Included No Charge Wastewater Discharge Monthly 1 25 $ 70 $ 100 No Charge Weekly Bacti - Route #2 Weekly 12 26 $ 180 $ 450 No Charge Mandatory Testing Test Frequency L.00ATFON(5) Attachment A. Cos# For B. Cost for Sample C. Cost For Testing Collection Retest Weekly Bacti - Route #3 Weekly 12 27 $ 180 $ 450 No Charge Weekly Bacti - Route #4 Weekly 12 28 $ 180 $ 450 No Charge Weekly Bacti - Route #5 Weekly 12 29 $ 180 $ 450 No Charge Weekly cacti - Route #1 with Gen. Physical Weekly 12 30 $ 420 $ 550 No Charge GWRP Wells - weekly Arsenic Weekly 8 31 $ 80 $ 350 No Charge GWRP Plant - weekly plant Weekly 6 32 $ 250 $ 200 No Charge \ . ««a?2mgclI\I An ! . . � 7yaR\7/ f [aDd \SI]tc \ , x = ©«y ° Eaton Analytical � : . \leRRwd, C« y 0!\ ©©> \§� \ \2\=Kf! Rd . . � . . � . . . . . . . W. 36 08/06/2013 110(� .�� Supplemental Im City of San Juan Capistrano Supplement nda Report TO: Karen P. Brust, City,Man , FROM: Keith Van Der Maaten, blic Works and Utilities Director, axj Prepared by: Justin Kirk, Senior Management Analyst DATE: August 6, 2013 SUBJECT: Consideration of a Personal Services Agreement for Water Sample Collection and Laboratory Testing Services (Eurofins Eaton Analytical, Inc.) RECOMMENDATION: By motion, approve a Personal Services Agreement for a one (1) year term with three (3) one (1) year optional extensions for water sample collection and laboratory testing services with Eurofins Eaton Analytical, Inc. in an amount not to exceed the adopted budget. SITUATION: At the time of the posting of the August 6, 2013, City Council Agenda, the Utilities Commission had not taken action on a recommendation to the City Council. At its August 6, 2013, meeting the Utilities Commission took action to recommend that the City Council approve a Personal Services Agreement for a one (1) year term with three (3) one (1) year optional extensions for water sample collection and laboratory testing services with Eurofins Eaton Analytical, Inc. in an amount not to exceed the adopted budget. 8/6/2013 C10 City of San Juan Capistrano Agen port TO: Karen P. Brust, City M aL FROM: Keith Van Der Maaten, Pu lic Works and Utilities Director� }n' ` Prepared by: West Curry, Assistant Utilities Directo "% DATE: August 6, 2013 �f g SUBJECT: Consideration of a Personal Services Agreement for Water Sample Collection and Laboratory Testing Services (Eurofins Eaton Analytical, Inc.) RECOMMENDATION: By motion, approve a Personal Services Agreement for a one (1) year term with three (3) one (1) year optional extensions for water sample collection and laboratory testing services with Eurofins Eaton Analytical, Inc. in an amount not to exceed the adopted budget. EXECUTIVE SUMMARY: The United States Environmental Protection Agency and the State of California Department of Public Health (DPH) regulate and monitor the safe treatment, delivery and quality of the water that the City supplies to its consumers and requires that the City ensures that water delivered is safe and acceptably meets regulatory standards at all times. To ensure the City's water is safe and acceptable at all times, over 4,000 water samples are collected each year from the City's water system and tested by a Federal and State Accredited Water Quality Laboratory, certified in the drinking water field. Based on previous errors made by the City's existing laboratory services provider, the City solicited proposals for a new laboratory service provider. Staff recommends that the City Council approve a Personal Services Agreement for a one (1) year term with three (3) one (1) year optional extensions for water sample collection and laboratory testing services with Eurofins Eaton Analytical, Inc. in an amount not to exceed the adopted budget (Attachment 1). DISCUSSION/ANALYSIS: On May 3, 2013, the City released a Request for Proposal (RFP) to six (6) accredited laboratories for the collection and testing of water samples from the City's water system. City Council Agenda Report August 6, 2013 Page 2 of 3 the Certificates of Accreditation, the laboratory's familiarity and ability to deliver high quality data electronically to the City's Laboratory Information Management System (LIMS), their history in the industry, and a line item evaluation of the pricing provided within each proposal. The following is the breakdown of the estimated laboratory analysis and water sample collection costs received from the four (4) firms using the water sample collection schedule for Fiscal Year 2013-2014: Lab Testinq Collection Total Sierra Analytical Laboratories $144,225 $11,020 $155,245 Babcock & Sons $104,477 $60,000 $164,477 Eurofins Eaton Analytical, Inc $109,207 $65,300 $174,507 Truesdail Laboratories $137,405 $67,200 $204,605 Based on the review of the proposals, Sierra Analytical Laboratories outsources greater than 2% of their laboratory services and therefore did not meet the requirements of the RFP. Babcock & Sons does not have an office within 30 minutes of the City and therefore there is concern over their ability to provide the testing of the water samples within the required time constraints and their ability to respond quickly to the City's needs for additional, non-scheduled, and time-sensitive, testing. Only Eurofins Eaton Analytical, Inc. and Truesdail Laboratories meet the requirements of the RFP, have offices within 30 minutes of the City, and have the necessary qualifications, certifications, and supporting references to provide this valuable service to the City. Staff recommends selecting Eurofins Eaton Analytical, Inc. over Truesdail based on the lower cost proposal. FISCAL IMPACT: For Fiscal Year 2013-2014, the Utilities Department has budgeted $200,000 for water sample collection and laboratory testing services. The laboratory analysis and water sample collection costs for Fiscal Year 2013-2014 are estimated to be $174,507. No additional appropriations are required at this time. For the upcoming budget cycles, staff will seek to have the City Council appropriate a like amount for each of the optional extensions. ENVIRONMENTAL IMPACT: Not applicable. PRIOR CITY COUNCIL REVIEW: Not applicable. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: • This item will be reviewed by the Utilities Commission at its August 6, 2013, regular meeting. Staff will prepare a Supplemental Agenda Report to update the City Council on the action taken. City Council Agenda Report August 6, 2013 Page 3 of 3 NOTIFICATION: Babcock & Sons, Inc. Eurofins Eaton Analytical, Inc. Sierra Analytical Laboratories Truesdail Laboratories ATTACHMENT(S): Attachment 1 — Personal Services Agreement with Eurofins Eaton Analytical, Inc. PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of August, 2013, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Eurofins Eaton Analytical, Inc. (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal for water quality testing and sample collection; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit"A"and those provisions contained within this Agreement, the provisions in this Agreement shall control. This Agreement shall commence on the effective date and shall terminate one (1) year from the effective date. The City Manager shall be able to approve an extension of this Agreement for three additional one year periods, if agreed upon by both parties. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed the total amount in the City's adopted fiscal year operating budget for Laboratory Services, at rates set forth in Exhibit "A" 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. Payments received in a format acceptable to City shall be processed and paid within 45 days from the tenth (10) day of the month following date of receiving invoices 1 Attachment 1 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive 3 boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit 4 the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Reserved. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30)days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 5 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Keith Van Der Maaten, Public Works and Utilities Director To Consultant: Eurofins Eaton Analytical, Inc. 750 Royal Oaks Drive Suite 100 Monrovia, CA 91016-3629 Attn: Rick Zimmer Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: John Taylor, Mayor CONSULTANT By: ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Ie ,�City Attorney 7 Testing 5(,--�rvices rc May 013 x ,�q k Eye � x - w enrofins � s � ��X"ami ��.�..d'��r� „�" •' -,r,k �`",� w� r' "> � j € � � 1�f ry � �j r. � � r r z zy �r - EXHIBIT A 4 :_ § rc ,� �} v i .� d J 3 �� Y u �� .� ��: � r> ._ r- �. �� .. rv� h�rf qk. e u rofi n s Eaton Analytical May 30,2013 City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, California 92675 Dear West, Justin, Glenn and Keith: Eurofins Eaton Analytical (formerly MWH Laboratories) is pleased to submit this proposal in response to your RFP for Laboratory Services. We have carefully reviewed the RFP and feel quite confident that we can consistently and reliably meet your compliance sampling, testing and reporting requirements. We achieve this goal with a straightforward approach: • Program management undertaken by Ms. Debbie Frank, an experienced senior project manager with a technical degree who has worked with us for more than 20 years and is familiar with your facilities,water quality challenges and unique reporting requirements. • Sampling by Mr. George Pardo, an experienced senior field sampler who has almost 10 years field experience, including ongoing well monitoring assignments for the San Juan Basin Authority and Rancho Mission Viejo. • Analysis of all but four tests at our full-service testing facility located just 60 minutes from the City yard and treatment facilities. • Reporting of data using state of the art information systems to ensure timely identification of sample failure (for UCMR3), treatment removal thresholds and regulatory exceedances submitted to you well in advance of final reporting • Submission of both regulatory EDTs (to CDPH Write-On and USEPA CDX) and EDDs compatible with your HachWIMS database to support your efforts to meet compliance requirements and share data across several disciplines In short, two things will happen once you establish contract services with Eurofins. First, you will stop spending unnecessary time managing the quality of your contract lab. Second, you will benefit from the proactive Eurofins approach and spend more time on other responsibilities more valuable to the organization such as plant operations, cross-connections, etc. We are quite_grateful and excited for the opportunity to serve and support you. Thank you for your consideration. n Rec7E ON ANALYTICAL, INC. kZ'Jme Accouger Fo, nrnly MV/H Laboratories Eurofins Eaton Analytical, Inc. 750 Royal Oaks Drive,Suite 100 T 626-386-1100 Monratk CA-91016-_3629 -,_ _ F__626-386-l101 www.EatonAnalytical.com BID DOCUMENTS FOR LABORATORY SERVICES FOR WATER QUALITY TESTING Sealed bids shall be enclosed in an envelope clearly marked with bidder's 'name, address, and the City of San Juan Capistrano Request for Bids for Laboratory Services for Water Quality Testing Bids may be mailed or delivered to: City of San Juan Capistrano, Utilities Department Attention:Justin Kirk 32400 Paseo Adelano City of San Juan Capistrano, CA 92675 Bids must be received by: 5:00 p.m. on Tuesday, May 21, 2012. The bid submitted by the undersigned declares: 1. That he/she has read the instructions, terms & conditions, and specifications of this bid and has abided by and agreed to the conditions herein and do hereby propose to provide materials and services required in the amounts listed in the Mandatory Testing. 2. That this bid is genuine, and not sham or collusive, nor made in the interest of, or on behalf of any person not herein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or caused any other person, firm, or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure an advantage over any other bidder. 3. That the addenda relating to this bid have been received and are acknowledged. I certify and declare under penalty of perjury that the foregoing is true and correct and I am an authorized agent to submit this bid. Bidder's Signature: ✓ s' Date: May 30,2013 Print Name & Title: Andy Eato , ice President Business Name: Eurofins Eaton Analytical,Inc. Business Address: 750 Royal Oaks Telephone No: 800-566-5227 Fax No, 626-386-1101 Federal Taxpayer Identification Number: 46-0565341 , 1.8...1CU}_ VESUNMA8ARE' Eurofins meets each of the following minimum contractor requirements: • We are both CDPH and NELAC certified to perform comprehensive water quality analysis. Eurofins also holds comprehensive EPA Laboratory Approval for all 7 UCMR3 methods. • We participate in EPA Water Supply (drinking water) Proficiency Evaluations two times each year(minimum requirement is just once annually). Our PT scores from Fall 2012 were exceptional(WS=93%correct and UCMR3= 100%correct). • We self-perform more than 98% of all program analyses at our local facility and utilize only 1 subcontractor to perform SW846 (non-drinking water) specialty analyses. One of our subcontractors is a Eurofins affiliate lab. • We are located just 60 minutes from the City Yard. Our service center in Aliso Viejo and our sampler office in Lake Forest are even closer(15 minutes). Such close proximity affords us the ability to response within hours of a request for sample collection or pick up. • We employ professional samplers and courier fleet to maintain continuity in the handling of your samples from collection to delivery at our testing facility. Eurofins and Wildermuth samplers hold operator certifications. Our courier fleet includes 3 full time drivers. • We maintain systems to ensure timely reporting in a variety of formats. Our LIMS has been. programmed to prompt staff concerning the criteria and rejection of samples which do not meet collection criteria or required field blank analysis confirmations. We also incorporate critical City groundwater and treatment plant thresholds so that we're informing you of these values immediately subsequent to analysis. Our LIMS output is also set-up to provide compliance EDT to CDPH (Title 22) and USEPA (UCMR3). We're also able to provide EDDs in a format compatible with your WIMS. In addition to these important minimum qualifications, Eurofins also brings the needed staff and analytical resources necessary to effectively and consistently deliver correctly and on-time. We are a large, full-service laboratory. We routinely invest in the latest instrumentation and employ only the most experienced and customer-focused staff. Our delivery is focused on timely communication and reporting. We always give our clients the benefit of the doubt, will never "nickel and dime" our customers for needed services and adhere to the highest standards of quality and ethics. Ms. Debbie Frank, Mr. Fred Haley and the entire Eurofins staff stand ready to serve and support you in any capacity. We are grateful for this opportunity and your consideration .. �, . �- �- J ;J rJ� ', ;J _. .w. ✓ s�fi � � '�;.. �� i �e��;. V .� �. war. '. �� I, 1♦.i �� !"�� ',. �� '. � �� ,, _ ��, �� _ 1i,XPEI' lEIr ±ri Eurofins Eaton Analytical Inc. (Eurofins) is the largest potable water focused commercial laboratory in the United States, serving more than 500 clients across the U.S. and in more than 100 foreign countries. We are a full service environmental testing laboratory certified in 44 states and territories under the Safe Drinking Water Act and/or the National Environmental ° Laboratory Accreditation Program (TNI). We routinely analyze over 200 individual water quality parameters for water and analyses according to 40CFR 141 and 40CFRI36 and other acceptable water quality test methodologies. We have been in the commercial laboratory business for almost 50 years and are a financially stable lab capable of providing our clients with a reliable contract laboratory and regulatory information resource. Highlights include: • EPA contractor for the National Pesticide Survey(1987-88). • Information Collection Rule accredited laboratory(1997-99). • EPA contractor for UCMRI (2001-05)and UCMR2(2008-10) • EPA 314 method Co-Author for Perchlorate • WaterRF 4167(Methods for PPCP analysis)Co-Principal Investigator • Contact laboratory for the USGS,USBR and all branches of the Armed Forces • Contact laboratory for the State of Arkansas f Contract laboratory for the State of Arizona Contract laboratory for the State of Delaware Contract laboratory for the State of Minnesota Contract laboratory for the State of Mississippi Contract laboratory for the State of New Jersey Contract laboratory for the State of Nevada Contract laboratory for the State of Utah 0 Contract Lab for U.S.Territories in American Samoa, Guam and the CNMI Antelope Valley-East Kern Water Agency Las.Virgenes MWD We are the largest commercial Burbank DWP Long Beach Water Department California American Water Company Los Angeles County DWP ----laboratory focttsW-off Water, California Domestic Water Company Los Angeles CSD serving more than 500 clients across Castaic Lake Water Agency Los Angeles DWP Chino Basin Watermaster Mesa Consolidated Water Company the U.S. and in more than 100 City of Anaheim MWD of Southern California foreign countries. Our client list CityofBeaumont Newhall County Water District City of Chino Olivenhain Water District includes virtually every large City of Corona Orange County Water District municipality in the Southern Cityof Monrovia Padre Dam MWD City of Redlands Palmdale Water District California: City of San Fernando Pasadena DWP City of Santa Monica Riverside Public Utilities City of South Pasadena Santa Clarita Water Company Please see the enclosed Reference City of Upland Santa Fe Irrigation District Form for specific client references. Coachella Valley Water District Sweetwater Authority Cucamonga Valley Water District .Twin Oaks Valley Water Elsinore Valley MWD US Navy-Camp Pendleton FallbrookPUD Valencia Water Company Foothill MWD Valley Sanitation District Glendale DWP Valley Water Company Golden States Water Company Water Facilities Authority Helix Water.Dis tric1. Water Replenishment:District ---- --- -- - ------ Indio Water Authority West Basin MWD Inland Empire Utilities Agency Yucaipa Valley Water District REFERENCES: List at least four (4) Contracts of a similar type, either currently held or held within the past 36 months. From ___-to City/Company Contact Person Contract' Amount 2003-Present Mesa Water District Tracy Manning(949-574-1000 or tracym@mesawater.org) Title 22 Compliance/Plant Operational Testing($50,000/year) 2004-Present City of Chino Gil Aldaco(909-464-8368 or galdaco@cityofebino.org) Title 22 Compliance/Plant Operational Testing($.50,000/year) 2007-'resent City of Burbank Tony Umphenour(818-238-3500 or AUmphenour a ci.burbank.ea.us) Title 22 Compliance/Plant Operational Testing($125,000/year) 2010-Present Cityof Riverside Adam Ly(951-351-6331 or aly@riversideca.gov) Title 22 Compliance/Plant Operational Testing($500,000/year) Bidder's Signature: Date: May 30,2013 Print Name& Title: Andy Eaton,Vice President 2 2 ~\\®©~ �� . �+t � \ � � \ . � ��■ � � #� \ QtJA Lf FICIV11ONS Eurofins is accredited by TNI, California DPH and in over 43 other states and territories to perform water quality analyses. Our TNI accreditation program (based on ISO 17025) relies on our rigorous quality system and includes more stringent and comprehensive standards than non-TNI laboratories. More than 90% of California laboratories do not qualify for TNI accreditation. We have successfully maintained licensure for over 30 consecutive years. Our certification coverage includes accreditation for Inorganics, Organics, Radiochemistry,Microbiology and Disinfecton By-Products. Eurofins was also one of the first commercial laboratories nationwide to secure laboratory approval for EPA's Unregulated Contaminants Monitoring Rule 3 ER!k �- (UCMR3). Our UCMR3 accreditation includes approval for analysis of Total and Hexavalent Chromium and other Metals, Chlorate, 1,4-Dioxane, Volatile Organics, Perfluorochemicals and Hormones. 94 • The Los Angeles County Sanitation District also recognizes Eurofins as a qualified laboratory to perfon-n wastewater compliance analysis for West Basin MWD and other municipal and industrial users operating within the County of Los Angeles. Eurofins maintains the largest single-site drinking water commercial testing laboratory in the United States. Our 34,000 square foot analytical facility in California is certified in over 40 States to analyze more than 100 individual compliance parameters to help water systems throughout the United States with Safe Drinking Water Act(40CFR 14 1)compliance. FR.R 0 0 a a 0 Testing Category Ana is Instruments Monthly Sample Capacity Eurofins has been ranked as Bacteriology 4 4 1,000 samples one of the top 5 commercial Asbestos 2 1 100 samples laboratories in the country General Chemistry 5 8 1,000 samples for the last 10 years. The Nutrients 4 4 500 samples financial backing and Metals 7 5 500 samples support of our parent Perchlorate 6 4 400 samples company affords us the Radiochemistry 3 3 200 samples capitol necessary to purchase TOC/TOX/UV 2 2 500 samples and maintain modern, Disinfection By-Products 8 8 800 samples reliable instrumentation and Volatile Organics 3 10 800 samples employ professional, Synthetic Organics 8 8 400 samples experienced staff. We Nitrosamines 5 4 200 samples employ two analysts and Emerging Contaminants 7 4 100 samples more than four instruments for every major analytical method we offer. This unprecedented analytical resource affords us the capability of processing large sample batch sizes or providing rapid analysis turnaround times for special projects without major disruption to our operation and also in the event of emergency. The Eurofins' general Quality Assurance Program (QAP) is modeled after the �, ,�. EPA Lab Certification Manual for Drinking Water Laboratories and the TNI °°"L'�' AQUALM 2009 Lab Standards to meet our NELAP accreditation requirements. Our program follows a logical work sequence and employs a number of criteria to _. reflect our commitment to generating accurate, legally and scientifically defensible compliance data. The QAP is on its 30 revision, is reviewed at w- least annually,and includes the following elements: • Formalized,validated analytical and operational standard operating procedures. m Annual demonstrations of capability and method detection limits for all compliance tests. ® Ongoing checks to ensure the use of current and acceptance standards. ® Use of minimum reporting levels that are at or above the lowest calibration standard and also above the method detection limit to help foster a high degree of data accuracy. Strict adherence to chain of custody procedures and sample documentation. Calibration levels that are established at or below federal triggers for increased monitoring. Multiple data reviews at the peer, supervisor, independent QA validator and project management levels. ® Use of sophisticated queries for data storage, retrieval, interpretation, control charting and early warning of preliminary results inconsistent with sample history or exceeding regulatory thresholds. • Data mining and query by location,date or constituent for clients from our LIMS. • Pre-qualified subcontract laboratories for subcontracted analyses + contingency for tests performed in-house. Additionally Eurofins maintains a UCMR3-specific Quality Assurance Program Plan (QAPP) that has been subjected to EPA review. This QAPP incorporates the aforementioned QAP plus additional specific unique UCMR3 QA/QC protocols, such as those referenced earlier. Eurofins also maintains an Ethics and Data Integrity Program that includes all elements outlined in the TNI lab standards. YFAR .yY AGOqCY New Jersey DEP Aside from our comprehensive internal QAP and UCMIZ3 QAPP, 2010 CafifoniaDPH(NELAC) Eurofins is also subject to re-scheduled and unannounced audits b US.EPA(UCMR2) J p Y CatifomiaDPH(E[AP) regulators and other 3ra party entities as frequently as every year. The Coca Cola Corporation U.S.Bureau ofReelamatian chart summary to the left reflects the diversity and frequency of audits Arizona DHS our facility and staff are subjected to. In contrast, most laboratories 2of1 cafomiaDNa�EfAc> are audited by the same regulatory agency every 2-3 years. CaliromiaDPH(ELAP) 2012 Ca*rrm a Water Service Company California DPH Eurofins also participates in the EPA Water Supply and Water Pollution Proficiency Testing (PT)programs where we have generally scored more than 99%correct for 10 years running. Consistent high WS performance for 10 years,while analyzing more than 99%of available parameters 100 a 60 40 20 0 01 07F. 0 01.E 03? 03 09ar' 00f O.t OSF 06F 0a 0>,F, 0> 0`q6 0e,,E, 0�t 0S'e -10' "a 'Q9lYSSoq�Yy,�1i+Ss�s'Y��7S' F�'4'' S7?4,ko�SI""R,�Sl'pA.yYSl B,yySl'R4, S o.yYsr s, sls'Q9 yy'90 s.0 '1, As mentioned,we do not anticipate the need for routine subcontracting of analyses: TPH Diesel and GRG (Eurofins Lancaster) (til&Grease(Eurofins Lancaster) l Ethane(Atmospheric Analysis) Both subcontractors meet lab licensure, PT proficiency documentation and QA/QC compliance requirements also employed at our lab. State of California—Health and Human Services AgencyF IH California Department of Public Health RON CHAPMAN,MD,MPH EDMUND G.BROWN JR. Director&State Health Officer Governor I January 9, 2013 Ed Wilson j Eurofins Eaton Analytical, Inc. (former M.W.H.) 750 Royal Oaks Drive, Suite 100 Monrovia, CA 91016 Dear Ed Wilson: Certificate No. 01114CAs j This is to advise you that the laboratory named above has been accredited under National i Environmental Laboratory Accreditation Program (NELAP) as an environmental testing laboratory pursuant to the provisions of the Health and Safety Code (HSC), Division 101, r Part 1, Chapter 4, Section 100825, et seq. F The Fields of Accreditation for which this laboratory has been accredited are enclosed. ff The certificate shall remain in effect until January 31,2014 unless revoked by k California Environmental Laboratory Accreditation Program Branch (ELAPB) or withdrawn at i your written request. To maintain accreditation, the laboratory shall comply with the National Environmental Laboratory Accreditation Conference (NELAC) Standards and all associated G California ELAPB regulations and statutes. The application for renewal of this certificate must be received before the expiration date of this certificate to remain in force according to the HSC 100847(a). Please note that your laboratory is required to notify California ELAPB of any major changes in key accreditation criteria within 30 calendar days of the change. This written notification includes, but is not limited to, changes in ownership, location, key personnel, and major instrumentation (HSC 100847(b), (c), (d), and NELAC Standard Section 4.3.2). The certificate must be returned.to California ELAPB upon loss of accredited status. Your continued cooperation with the above requirements is essential for maintaining the high quality of the data produced by environmental laboratories accredited by the State of California. If you have any questions, please contact Bill Walker at (818) 551-2012. Sincerely, i David Mazzera, Ph.D., ssistant Division Chief Division of Drinking Water and Environmental Management Enclosure Environmental Laboratory Accreditation Program Branch MS 0511, Building P, 1st Floor,850 Marina Bay Parkway,Richmond, CA 94804 (510)620-3155, (510)620-3165 Fax www,cdph,ca.gov/certlic/labs/Pages/ELAP,aspx ! i I I i x UkIkA e.E.P., NELAP-RECOGNIZED CALIFORNIA STATE ENVIRONMENTAL LABORATORY ACCREDITATION PROGRAM BRANCH I CERTIFICATE OF NELAP ACCREDITATION I Is hereby granted to Eurofins Eaton Analytical, Inc. (former M.W.H.) I i I . 750 Royal Oaks Drive, Suite 100 v , Monrovia, CA 91016 Scope of the Certificate is limited to the "NELAP Fields of Accreditation" which accompany this Certificate. I Continued accredited status depends on successful l I ongoing participation in the program. I This Certificate is granted in accordance with provisions of Section 100825, et seq. of the Health and Safety Code. i } Certificate No.: 01114CA Expiration Date: 1/3112014 a Effective Date: 2/1/2013 z Richmond, California [avid Mazzera, Ph.D.,As ant Division Chief subject to forfeiture or revocation Division of Drinking Water and Environmental Management I a0D srgp <� r UNITED STATES ENVIRONMENTAL. PROTECTION AGENCY o t/� CINCINNATI. OHIO 45268 `mow— Office of Ground Water and Drinking Water yrit rao%�G,`o= Technical Support Center August 1,2012 Eurofins Eaton Analytical Inc, formerly known as MWH Labs 750 Royal Oaks Drive Monrovia,CA 91016 Dear Nilda Cox, Based on your application and successful participation in a Unregulated Contaminant Monitoring Rule 3 (UCMR 3)Proficiency Testing(PT) Study for each of the listed methods,EPA has given the status of"approved"to your laboratory for the method(s) listed below. This letter is being issued to reflect the name change for your laboratory. The application and PT criteria are listed in the"UCMR 3 Laboratory Approval Requirements and information Document, Version 2.0."Your laboratory continues to be "approved" to conduct UCMR 3 analyses using the following method(s): LabID: CA00006 Method Name Approval Date Hormones by LC/MS/MS EPA 539 5/2/2012 Perfluorinated compounds by LC/MS/MS EPA 537 512/2012 VOCs by GC/MS EPA.524.3 5/2/2012 1,4-Dioxane by GC/MS EPA 522 5/2/2012 Inorganic anions by IC(Chlorate) EPA 300.1 5/2/2012 Hexavalent chromium by IC EPA 218.7 5/2/2012 Trace Element Metals by ICP/MS EPA 200.8 5/2/2012 End of Method List The information will be forwarded to the UCMR 3 Webmaster for inclusion in the list of UCMR 3 approved laboratories. Your approval status will be maintained during UCMR 3 by continuing to meet the criteria given in the"UCMR 3 Laboratory Approval Requirements and Information Document,Version 2.0,"and any revisions to the aforementioned document. Please be aware that you are only permitted to conduct UCMR 3 analyses using those methods for which you have EPA approval. Should you wish to comment on any of these determinations,please write to: UCMR 3 Laboratory Approval Coordinator USEPA,Technical Support Center 26 W. Martin Luther King Drive(MS 140) Cincinnati,OH 45268 tJCMR—Sampling_Coordinator@epa.gov Sincerely, Michella S. Karapondo UCMR Laboratory Approval Coordinator ----__ --._ ---- -- -- tMernelAdL"-SS(URL).• ,lp"6tm5taepa.gc3V._.. -... Recycled?Recyclable• Pnnfed wlh Vegetab e N Based irks en 700°: Postconsurner.farcress Chin,"frte Free Recycled Paper r, O J J J V`! 71 r , 0pm �M P" P/ Vd :1VF 9 iIG Years Years Eurofins employs over Staff Member Role Experience w/Eurofins 100 professionals with Debbie Frank Project Manager 28 24 a combined expertise exceeding 290 years, George Pardo Field Sampler 9 --- including an average of Ed Wilson Laboratory Director 39 4 32 years industry Andrew Eaton Technical Director 38 32 experience and almost Nilda Cox QA Mgr 38 18 20 years working at Jim Hein Client Services Mgr 36 18 Eurofins. Ali Haghani LC/MS Mgr 24 15 Chuck Grady GC/MS Mgr 26 9 holds Debbie Frank holds a Bachelor's Fred Hale GC/HPLC Mgr 8 8 degree in Biology (Cal Walter Hsieh Inor nic/Radchem Mgr 27 1 12 J State Long Beach, Polly Barrowman Microbiology Mgr 5 3 1987). She has 28 years Ryan Chang Project Deliverables Mgr 11 3 industry experience as a Project Manager, Sample Management Supervisor and Wet Chemistry Lab Supervisor. Ms. Frank is a member of the American Water Works Association. She is intimately familiar with California Title 22, DBP Stage 2, WQCB NPDES and other regulations and issues that directly affect your water quality monitoring program,testing and reporting requirements. Mr. George Pardo has 9 years industry experience as an Field Sampler. Mr. Pardo presently manages water quality sampling programs for San Juan Basin Authority, Rancho Mission Viejo, City of Pomona, MWD of Southern California, Chino Basin Watermaster, City of Beaumont and San Timoteo Watershed Management Authority. Mr.Ed Wilson holds a Bachelor's degree in Chemistry(Southern Connecticut State University, 1972). He has 40 years industry experience at Eurofins and other environmental labs as a Lab Director, Operations Manager and Chemist. Mr. Wilson is a member of the WateReuse Association and American Water Works Association and serves as our Lab Director. Dr. Andrew Eaton holds a Bachelor's degree in Earth Sciences (Antioch College, 1970), a Master's degree in Geology (Harvard University, 1972) and a PhD in Geochemistry (Harvard University, 1975). He has 38 years industry experience as a Technical Director, Project Manager, Laboratory Supervisor (Inorganics) and Researcher. Dr. Eaton is a member of the American Chemistry Society, Geochemical Society, AWWA, IBWA, ISBT, and the NELAC Institute (TNI). Dr. Eaton has also served as an industry expert representative for the U.S. EPA (MDCB FACA) workgroup, EPA BOSC Drinking Water Workgroup, AWWA representative on the Standard Methods Joint Editorial Board) and the State of California (ELTAC). He is on the Peer Review Editorial Board for the Journal of the American Water Works Association He co-authored AWWA's comments to EPA on the UCMR3 Rule. He has authored numerous peer reviewed journal articles and presentations at multiple national and international conferences. Ms. Nilda Cox holds a Bachelor's degree in Chemistry (University of Santo Tomas, 1974). She has 38 years industry experience as a Quality Assurance Officer and Chemist. Ms. Cox is a member of the NELAC Institute (TNI) Lab Accreditation Body expert committee. She served as the UCMR Quality Assurance Project Officer for our EPA UCMRI and UCMR2 contracts. Mr. James Hein holds a Bachelor's degree (Allegheny College, 1975) and Master's degree (Washington State University, 1982) in Environmental Science. He has almost 40 years industry experience as a bench Chemist, Technical Services Manager, Laboratory Manager, Laboratory Director and Client Services Manager. Mr. Hein has also served as the primary lab account manager for many utilities during UCMR2. Mr. Ali Haghani has 24 years industry experience as Director of Research & Development and as a Laboratory Supervisor (Inorganics, Organics and LCMS). Mr. Haghani is a member of the California Water Pollution Control Association. He has presented on cutting edge work on UCMR3 analytical methods at the AWWA WQTC and USEPA NEMC conferences. He was responsible for second laboratory validation studies and LCMRL determinations for EPA for method 539 for UCMR3. Mr. Chuck Grady holds an Associate's degree in Natural Sciences (Cerritos College, 1984). He has 26 years industry experience as a Laboratory Supervisor, Chemist and Instrument Service Engineer. He was responsible for second laboratory validation studies and LCMRL determinations for EPA for method 524.3 for UCMR3. Mr. Fred Haley a Bachelor's degree in Chemistry (Cal Poly Pomona, 1987). He has 28 years industry experience as a Chemist, Laboratory Supervisor, Lab Manager, Lab Director and Project Manager. Mr.Walter Hsieh holds a Bachelor's degree in Chemistry (Loma Linda University, 1985). He has 27 years industry experience as a Laboratory Supervisor and Chemist. He was responsible for second laboratory validation studies and LCMRL determinations for EPA for methods 200.8, 218.7,and 300.1 for UCMR3 Ms. Polly Barrowman holds a Bachelor's degree in Biology (Western Michigan University, 2003) and a Master's degree in Environmental Microbiology (University of Aberdeen, 2005). She has 5 years industry experience as a Laboratory Supervisor,Microbiologist and Researcher. Mr. Ryan Chang holds a Bachelor's degree in Economics (UCLA, 1999) and a Bachelor's degree in Computer Science (UCLA, 1999). ' He has 11 years industry experience as an IT Supervisor and Software Engineer. He was responsible for development of a custom electronic data deliverable to EPA for the UCMR3 small systems program. r E - �.r� Y �I B shy Y t3. A r.. , S i k JE 441 h .., 2, .. .. x° 111 SERN1101"S Your Project Manager, Ms. Debbie Frank, brings more than twenty years of water and wastewater experience to our project team. Because of her extensive regulatory and technical knowledge, including knowledge of Title 22, Reuse and NPDES regulatory/permits thresholds, Ms. Frank is able to provide advanced notice of results critical to treatment plant operations Our consciousness of your diverse and specific reporting limit requirements affords us the opportunity to advise you in advance concerning potential out of compliance situations. This advance warning provides time for recollection, analysis and verification of correct results prior to submission to regulatory agencies. A similar approach is taken concerning data that does not match historical trends. Eurofins' LIMS archives all historical data into a reference table and submits alert reports to the Project Manager to advise whenever a result is outside of the median range so that we can pass along these advanced alerts to you for feedback and proper follow up actions. -Am Pre-labeled containers are included with ice packs, packaging material, customized custody form and kit inventory for every entry point, plant effluent and set of U- source and/or distribution system sample sites. Foam inserts and color coded caps are used for UCMR3 kits to provide a user-friendly mechanism to complete these complex sampling requirements. Our login staff also plays a special role in discerning the important distinction of your samples. All City samples are received the day of collection and immediate inspected to verify acceptability for compliance analysis. If problems are identified with samples upon our receipt, we notify you to inform concerning the need for recollection to meet compliance requirements. Verbal and electronic documentation of compliance concerns as well as electronic acknowledgment of acceptable sample receipt are submitted to you for your tracking and project management purposes. Our LIMS is customized to capture data specific to UCMR3 requirements. Information entered into the LIMS to document sample condition, analysis results, F13 results (relative to the MRL), LRB-LFB-MRL checks acceptance,MS/MSD frequency and holding times is used to prompt us to contact you immediately whenever any of these UCMR3 criteria are not met. Preservation chedc exceedance on containers for the method specified In this notice,resaniple mqtdmd within 30 days. PH Ordno sample ID Test Result UmJtS A similar approach is CPP 201302130155 00007-17840094IR 23 CENTRAL COURT(ph 218,7#1) 6.8 (7,8<04<14) 0 CPP 201302130155 00007-178400944R 23 CENTRAL COURT[Ree d 218.7#1]NO (0<0<0.1) used for treatment plant, CPP 201302130155 00007-1784009-t4R 23 CENTRAL COURT(Free d 300.1#1)ND (0<0<01) NPDESpermit or other M CPP 201302223 00007-1704009-14R 23 CENTRAL COURT(ph 201#11 10 (7,11<PH<14) CPP 201 302270223 00007.1 78400944R 23 CENTRAL COURT(Free d 216,7 1]NO (O<Cl<0.1) critical thresholds you Comments! designate. 201302270223(rtsample for 218.7)ph Is 10.0 free CL is 0.0 Final report deliverables include all of the following: Signed Cover Page with Project Name and Title referenced • Sample Acknowledgement Chain of Custody Hits Report Summary with comparison to regulatory limits °x Sample Results with collection,receipt and analysis dates referenced Report Comments/Narrative QC Summary Batch QC Report (lab control spikes, matrix spikes, MRL check, - method blank, surrogates) • State Forms(for Title 22 drinking water) • EDD(in format downloadable into your HachWIMS) Eurofins also provides an EDT to the following regulatory agencies(as required): • California DPH Write On(for Drinking Water) • USEPA CDX(for UCMR3) Eurofins maintains a secure,online account for your access all project-related documents. Any designated representative may use project- specific or "master" ID and password to access our web site where PDF versions of the project . ..... documents can be accessed. All report documents are delivered electronically via PDF e-mail link. Any one of a number of your or 3"j party staff may be designated to receive CDCs, acknowledgements, reports A. and/or invoices for specific projects. Our LIMS _ system organizes your data by project, allowing - for project-specific reporting & billing. This a also facilitates data mining for project-specific 77 analyze histories or regulatory reports. Eurofins' LIMS provides real time data queries by project, sample location, analytical parameter and/or data range. This feature is useful for summary data reporting (i.e. CCR) and source/system trending. Project status can also #, µ be tracked in real time to determine the progress of logins,analysis and reporting. euro ins Eaton Analytical formerly 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Pax:(626)386-1101 1 800 566 LABS(1 800 566 5227) Laboratory Report for E1 Dorado Irrigation District 4625 Latrobe Road EI Dorado Hills, CA 95762 Attention: Nicole Graham Fax: 530-295-6865 Date of Issue 091 12012 8 � EUROFI EATON j 011 14C ANALYTICAL Report: 406703 Project: INORGANICS RSR: Rita S. Sprinkle Group: July 2012 Project Manager Laboratory certifies that the test results meet all TNI NELAP requirements unless noted in the Comments section or the Case Narrative. Following the cover page are Hits Reports, Comments, QC Summary, QC Report and Regulatory Forms. This report shall not be reproduced except in full, without the written approval of the laboratory. Page 1 of 11 pages a eurofins I } Eaton Analytical STATE CERTIFICATION LIST State Certification Number State Certification Number Alabama 41060 Mississippi Certified Alaska CA00006 Montana Cert 0035 Arizona AZ0778 Nevada CA00006-2012-1 Arkansas Certified New Hampshire 2959-11 California—NELAP 01114C New Jersey CA 008 California—ELAP 1422 New Mexico Certified Colorado Certified New York 11320 Connecticut PH-0107 North Carolina 06701 Delaware CA 006 North Dakota R-009 Florida E871024 Oregon CA 200003-010 Georgia 947 Pennsylvania 68-565 Guam 11-004r Rhode Island 01114C Hawaii Certified South Carolina 87016001 Idaho Certified South Dakota Certified Illinois 200033 Tennessee TN02839 Indiana C-CA-01 Texas T104704230-11-2 Kansas E-10268 Utah Mont-1 Kentucky 90107 Vermont VT0114 Louisiana LA110022 Virginia 00210 Maine CA0006 Washington C383 Maryland 224 West Virginia 9943 C Commonwealth of MP0004 Wisconsin 998316660 Northern Marianas Is. Massachusetts M-CA006 Wyoming 8TMS-L Michigan j 9906 EPA Region 5 Certified 750 Royal Oaks Dr.,Ste 100,Monrovia,CA 91016 Tel(626)386.1100 Fax(626)386-1101 http:/,'EatonAnalytical.com Page 2 of 11 pages � eNyofn6 Acknowledgement ofSamples Received ' Addc E|Dorado Irrigation District Client ID: ELDORADO|D-CA 4O25Latrobe Road Folder#: 4O57O3 Y BDorado Hills, CA 95782 Project: {NORGAN|CS ! Sample Group: July 2O12 Attn: Nicole Graham Project Manager: Rita G. Sprinkle Phone:530'295-6887 Phone: 800-985-5955 x10073 The following samples were received from you onAugust 23,%o12. They have been scheduled for the tests listed below each sample, If this information is incorrect,please contact your service representative. Thank you for using EurofinsEaton Analytical. Sample# Sample ID Sample Date 201208240250 RW Strawberry VVTP 08/21/2012 1140 PS Code:0910017-001 pnDescription.STRAWBERRY wrp'RAW Iron Total ICAp Test Description ' Reported: 09m6/2012 Page of 750Royal Oaks Drive,Suite 100,Monrovia,CA 91016 Tel(626)386-110Fax(626)m86-11m Page 3oy11 pages 10(07 A1ND ANALYSES REQUESTDOCUMENT Lab number: Client: i_I Dorado Irrigation District Customer Number: !Address: Attn:Nicole Graham P o o 4625 Latrobe Road o ^ El Dorado Hills,Ca 95762 t•? C7 Phone: (916)933-7035 Fax: (916)939-0883 i Contact:Person: Nicole Graham -M Project Name.: Source Monitoring U a G � 5 Purchase Order Number > Q Ouote Number E CLm a Sampler(s): a ? j m _ m 13 d Co C^ry C IS c E z° Sampling Fee. Pickup Fee. _Cn L) � °; � C `o Compositor Setup Date: Time: © v I m U = dy �- to a H C3 { p � a Sample'' Date Time E °o a ! = -- Number Description PS Code Sampled Sampled D ~ a _ ° ii U. U- LL RW Strawberry WTP '- r //1/0 G 1 P DW X i 1 I Comments: TW = Finished Water, RW = Raw Water I Dnquishetl: Date: Time: �-�-'�n ulshed: Date: Time: Remarks: " SCf�J#'"ii ttt `aria EDS'. "� � /�, 14,41171 ��_ � �fn Received By: Date: Time: Received By: Date: Time: .VeL(UM '9-VM 0791 ' t .is C ro -tom '0 nr rg cD M WebOnTrac View Shipment Page 1 of 1 NMI OnR5- c 8oux.5w On Time aelbory For Less aftecaw D10010503618584 Date Printed 8/22/2012 Tracking#D10010503618584 Shipped From: Sent By: RITA OR SARAH MWH LABORATORIES Phone#: (916)837-6691* 3321 POWER INN ROAD 300 wgt(lbs): 50 SACRAMENTO, CA 95826 Reference: Reference 2: Ship To Company: MWH LABS Service: 750 ROYAL OAKS DRIVE 100 Sort Code: Com MONROVIA, CA 91016 SHIPPING AND RECEIVI Special Services: (626)386-1100V Signature Required SHORT HOLD - BACTI http://w",,,v.ontrac.com/webontrac/newshipment.aspx?repeat=false&code=nocodexxx%2c... 8/22 ff of" pages tiff eurafins Eaton Analytical Laboratory Hits formerly r. err i,r o,,7T) < Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LASS(1 800 566 5227) EI Dorado Irrigation District Samples Received on.- Nicole n:Nicole Graham 08/23/2012 4625 Latrobe Road El Dorado Hills,CA 95762 Analyzed Analyte Sample ID Result Federal MCL Units MRL 201208240250 RW Strawberry WTP 08/29/2012 21:25 Iron Total ICAP 0.043 0.3 mglL 0.02 SUMMARY OF POSITIVE DATA ONLY Page 6 of 11 pages eurofinsI Eaton Analytical Laboratory Data formerly rat1101 Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 600 566 5227) EI Dorado Irrigation District Samples Received on: Nicole Graham 08/23/2012 4625 Latrobe Road EI Dorado Hills, CA 95762 Prepared Analyzed 4C Ref# Method Analyte Result Units MRL Dilution RW Strawberry WTP(201208240250) Sampled on 08121/2012 1140 EPA 200.7-ICP Metals 8/27/2012 08129/2012 21:25 669457 (EPA 200.7) Iron Total ICAP 0.043 mg/L 0.02 1 Rounding on totals atter summal=. . (c)-indicates calculated results Page 7 of 11 pages ti*1 eurofins Eaton Analytical Laboratory Comments formerly"Ifli toaoea-,wres Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386.1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) EI Dorado Irrigation District Nicole Graham 4625 Latrobe Road EI Dorado Hills, CA 95762 The Comments Report may be blank if there are no comments for this report. Page 8 of 11 pages •ti e u rof i ns Laboratory �*®R Eaton Analytical QC Summary:406703 larrsieriy"=i":YH tr.horatc�ies 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)366-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) EI Dorado Irrigation District QC Ref#669457-ICP Metals Analysis Date:08129/2012 201208240250 RW Strawberry WTP Analyzed by: NINA Page 9 of 11 pages til eurofins Eaton pnalyticai Laboratory QC formerly Mil/14 tatcretcr: s Report:406703 750 Royal Oaks Drive,Suite 100 Monrovia,California 91016-3629 Tel:(626)386-1100 Fax:(626)386-1101 1 800 566 LABS(1 800 566 5227) El Dorado Irrigation District QC Type Analyte Native Spiked Recovered Units Yield(%) Limits(%) RPDLimit(%) RPD% QC Ref# 669457-ICP Metals by EPA 200,7 Analysis bats:08129/2012 LCS1 Iron Total ICAP 5.0 4.72 mg/L 95 (85-115) LCS2 Iron Total ICAP 5.0 4.76 mg/L 95 (85-115) 20 0.84 MBLK Iron Total ICAP <0.02 mg/L MRL CHK Iran Total ICAP 0.02 0.0201 mg/L 101 (50-150) MS_201208240009 Iron Total ICAP ND 5.0 4.71 mg/L 94 (70-130) MS2_201208250039 Iron Total ICAP 0.16 5.0 4.84 mg/L 94 (70-130) MSD 201208240009 Iron Total ICAP ND 5.0 4.69 mg/L 94 (70-130) 20 0.43 MS02 201208250039 Iron Total ICAP 0.16 5.0 4.74 mg/L 92 (70-130) 20 2.1 Spike recovery is already coneoted for native results. Spikes which exceed Limits and Method Blanks with positive results are highlighted by underlining. Criteria for MS and cup are advisory only,batch control is based on LCS.criteria for dupPcates are advisory only,unless otherwise specified in the method, RPD not calculated for LCS2 when different a concentration than LCS1 Is used. RPD not calculated for Duplicates when the result is not fve times the MRL(Minimum Reporting Level). (S)-Indicates surrogate compound. (1)-Indicates internal standard compound. Page 10 of 11 pages GENERAL MINERAL,PHYSICAL&INORGANIC ANALYSES(11107) Date of Report: 9/1/2012 Sample ID No.:201208240250-406703 Laboratory Name: Eurofins Eaton Analytical Name of Sampler: Employed by: Date/Time Sample Date/Time Date Analyses Collected:8/21/2012 1140 Received @Lab:08/23/2012 Completed.8/29/2012 System Name: EL DORADO ID-STRAWBERRY System Number:0910017 Variable ID: COC ID: RW Strawberry WTP Name or Number of Sample Source:STRAWBERRY WTP-RAW User 1D:ten Station number:0910017-001 Date/Time of Sample: 12 08 21 1140 Laboratory Code: X91519101 YY MM DD TTTT Date Analyses completed: 12 08 29 YY MM DD Submitted by: Nicole Graham Phone#530-295-6867 MCL REPORTING CHEMICAL ENTRY ANALYSES DLR UNITS # RESULTS 300 ug/L + Iron{Fe) 01045 <100 100 250-500-600 "900`1600'2200 "'500-1000'1500 +Indicates Secondary Drinking Water Standards Page 11 of 11 pages 'J :J J r+ l�usil .P.y Cw i We have reviewed and accept all terms and conditions as presented in the PSA with the sole request for consideration of payment terms in 30 days (versus 45 days). Our intent is to negotiate a mutually agreeable contract with the City upon award. Hence all terms, conditions and fees/options are subject to negotiation and mutual acceptance to arrive at the best possible contract for both Eurofins and the City of San Juan Capistrano. A completed Price Form is included herein,subject to the following: • Cost for Testing has been determined based on the total number of sample locations listed on the attachment(COC) associated with each line item. The number of locations has also been entered in the Locations column since the original entries did not match what was listed on the attachments (COC) for some items. • Cost for Testing and Cost for Sampling entries may show"Included" which means we have identified redundant tests(based on the attachments) for which we would not charge the City for either of these services. • Cost for Retest is not billable to the City when resampling is due to our sampler or analyst error. Resampling required due to a regulatory requirement (i.e. Coliform or UCMR3 confirmations)or as a result of an error by other than our staff is billable. Thank you again for your consideration. Mandatory Testing Test Frequency LOCATION(5 Attachment A. Cost For B. Cost for Sample C. Cost For ?' Testing Collection Retest Ground Water Recovery Plant monthly Wells Annual 8 1 $ 2,000 $ 100 No Charge Annual-NOS/Rosenbaum Annual 2 2 $ 750 $ 100 No Charge Bi-monthly GWRP Plant Bi-monthly 2 3 $ 450 $ 100 No Charge Bi-monthly GWRP Plant - MTBE Bi-monthly 1 4 $ 30 $ 50 No Charge Bi-monthly GWRP Wells Bi-monthly 8 5 $ 1,800 $ 100 No Charge Fluoride Monthly 8 6 $ 80 $ 100 No Charge GAC Towers - GAC MTBE 7 Monthly 10 Monthly $ 300 $ 100 No Charge GAC Towers - GAC MTBE Weekly Weekly 1 8 $ 30 $ 50 No Charge GAC Weekly Bacti Weekly 9 9 $ 135 $ 200 No Charge Lead and Copper Rule Triennual TBD 10 $ 20 Customer Collects No Charge NOS & Rosenbaum Monthly Monthly 2 11 $ 140 $ 200 No Charge Brine Discharge Monthly 2 12 $ 115 $ 750 No Charge GWRP Monthly Plant Monthly 7 13 $ 385 $ 100 No Charge Mandatory Testing Test FrequencyLO'CATION.(5=): Attachment A. .Cost For B. Cost for Sample C. Cost For Testing . Collection Retest GWRP Wells -Monthly Wells Monthly 8 14 $ 1,000 $ 100 No Charge Quarterly Dist. System - Radionuclides Quarterly 2 15 $ 100 $ 100 No Charge Phosphate Weekly 3 16 $ 80 $ 100 No Charge Quarterly Dist. - DDBR TTHM- HAAS Quarterly 8 17 $ 800 $ 350 No Charge GWRP Plant - Quarterly Plant Quarterly 1 18 $ 175 $ 50 No Charge Quarterly Wells Quarterly 8 19 $ 1,000 $ 150 No Charge Quarterly Wells - VOC's Quarterly 8 20 Included Included No Charge Reservoir Sampling Monthly 9 21 $ 495 $ 350 No Charge GWRP Wells Semi 8 22 $ 560 $ 100 No Charge Annual GWRP Wells Special Triennual 2 23 $ 1,400 $ 100 No Charge GWRP Wells Triennual 8 24 Included Included No Charge Wastewater Discharge Monthly 1 25 $ 70 $ 100 No Charge Weekly Bacti - Route #2 Weekly 12 26 $ 180 $ 450 No Charge Mandatory Testing Test Frequency LOCATION(S) Attachment A. Cost For B. Cost for Sample C. Cost For Testing Collection Retest Weekly Bacti - Route#3 Weekly 12 27 $ 180 $ 450 No Charge Weekly Bacti - Route #4 Weekly 12 28 $ 180 $ 450 No Charge Weekly Bacti - Route #5 Weekly 12 29 $ 180 $ 450 No Charge Weekly Bacti - Route #1 with Gen. Physical Weekly 12 30 $ 420 $ 550 No Charge GWRP Wells - weekly Arsenic Weekly 8 31 $ 80 $ 350 No Charge GWRP Plant -weekly plant Weekly 6 32 $ 250 $ 200 No Charge h 77,n5 ,a Pn � P aMMFAI ow 4t NEW VENDOR APPLICATION FORM 1776 Please type or print in black ink. All vendor information must be complete and this application must be signed. A completed and signed W9 form must accompany this application. Business Information Company Name:Lu(c�n5 �-abn. Andthco-1, Inc, Address: q50 koqo-) OaVs �rt'Ve,, SLXI'k DO, qor7roVjt , C,4 qjotte-.329 .("w Email Address: r 1&I rom c0anfid)Website: YNW4.eaton Federal Tax ID State Tax ID: Number: 4 Social Security Type of Business waiff t4in� Number: lo-borahr� Standard Terms Net 30 2% 10Net 30 ( Other 45 Days Current California Contractors License(s): Type: Number: Type: Number: Type: Number: Company Ownership Sole Proprietorship _ Partnership _ Corporation X Other City Juan LICENSE APPLICATION City ®f San Juan Capistrano RETURN THIS FORM WITH FEE TO: 32400 Paseo Adelanto'San Juan Capistrano,CA 92675 City of San Juan Capistrano Tel(949)493-1171 "Fax(949)493-1053 Business License Division 32400 Paseo Adelanto www sanivancapistrano.orq San Juan Capistrano,CA 92675 (PLEASE PRINT) Business Name Eurofins Eaton Analytical, Inc. Phone ( 626 ) 386-1100 Location 750 Royal Oaks Drive Suite 100 Monrovia CA 91016 Address sure a city state tp Mailing Address 750 Royal Oaks Drive, Suite 100, Monrovia, CA 91016 AddresS Suns A Eity State ZIP Business Owner/Title Soc.Sec.No. Home Address AddroeS to p ( Home Phone Business is a O Sole Proprietorship ❑ Partnership G Corporation(List all officers and titles) E-mail edwilson@eurofinsus.com Ed Wilson, President-750 Royal Oaks Drive, Suite 100, Monrovia,CA 91016 (626-}386-1136 Name f rine A dress dome Phone AndE tone Vice President-750 Royal Oaks dWeDrive,Suite 100, Monrovia,CA 91016 (626 86-1125 Name Type of business(Give fun description) Environmental Water Testing Laboratory 01 /01 l69 No.of em If business is located in San Juan, Operating date at this location ployees 100 approximate sq.footage of space sq tt State Sales Tax No. Federal Employer I.D.No. 46-0565341 State Employer I.D.No. State Contractors License No. (CONTRACTOR'S LICENSE#REQUIRED FOR VERIFICATION PURSUANT TO A82823) PLEASE CHECK THE APPROPRIATE BOXES New business Name of previous owner and business Yes ✓ No Do you plan to solicit?(Requires proof of tax exempt status,list of names,times and locations) Yes ✓ No Will you be vending from a vehicle?(Requires City Vendor Permit) Yes V No Will business be conducted in your home?(Requires Home Occupation Permit if in City of San Juan Capistrano) PLEASE INDICATE FEES PAID(Refer to attached fee schedule) Base Fee. ...................................... $25.00 Application Processing Fee_......................._._..,........... = $44.48 No.of Professional Employees......,........._........- ._., . X $25.00 No.of Non-Professional Employees........................ X 5.00 a No.of Vending Machines.......................... ..__....._....... 0 x 1.00 No.of Housing/Commercial Units.......... 0 X 1.00 Home Occupation Permit....................-___..--._- No Fee Other(Flat rate) .................. z SubTotal.....................-...................... �heck if you're interested in being contacted Late Fees(if applicable) .............. Uby the City for business promotions - TOTAL AMOUNT DUE............... Your Business License will be issued under the provisions of Municipal Code Section 3-1.101.Sec.4,Ordinance 171 requires the City License Collector to add the following penalties for failure to pay a Business License fee when due:rifty(50)percent of the Business License fee on the thirtieth(30th)day of the month following the due date,an additional penalty of ten(10)percent shall be added an the 1 st day of each month thereafter that such fee remains unpaid,provided the total amount of such penalty shall not exceed an amount equal to the amount of the Business License fee due. I hereby certify under penalty of perjury that I have read and understand the above statement. Signature: Date: -----OFFICE USE ONLY Received by Date 0 Zoning Approved Denied Receipt# Amount o Cash Reason SIC Code 0 Check No: ORIGINAL / FINANCE DEPARTMENT Form W"9 Request for Taxpayer Give Form to the (Rev.t December 20-11) identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service Name(as shown on your income tax return) Eurofins Eaton Analytical,Inc. N Business name/disregarded entity name,if different from above m rfi m Check appropriate box for federal tax classification: y ❑Individual/sole proprietor ® C Corporation ❑S Corporation ❑ Partnership ❑Trust/estate In o.o ❑ Limited viability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnershlp)01 ❑Exempt payee •+ N a ❑ Other(see instructions)11- &E &E Address(number,street,and apt or suite no.) Requester's name and address(optionap v 2425 New Holland Pike ® City,state,and ZIP code to Lancaster PA 17601 Ust account number(s)here(optional) Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on the"Name'line I Social security number avoid backup withholding.For individuals,this is your social security number However,for re _M - resident alien,sale proprietor,or disregarded entity,see the Part 1 instructions on page 3.For other entities,it is your employer identification number(EIN).If you do not have a number,see Flow to get a TIN on page 3. Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose Employer identification number number to enter. 4 6 -FFS 1 6 1 5 1 8 1 4 1 Certification Under penalties of perjury,l certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because:(a)t am exempt from backup withholding,or(b)I have not been notified by the Intemal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.citizen or other U.S.person(defined below). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than Interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 4. Sign signature of / 7/17112 Here Us.person 10- 0-Datd General Instructions Note.If a requester gives you a form other than Form W-9 to request your TIN,you must use the requester's form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W-9. noted. Definition of a U.S.person.For federal tax purposes,you are Purpose of Form considered a U.S.person if you are: A person who is required to file an information return with the IRS must •An individual who is a U.S.citizen or U.S.resident alien, obtain your correct taxpayer identification number(TIN)to report,for •A partnership,corporation,company,or association created or example,income paid to you,real estate transactions,mortgage interest organized in the United States or under the laws of the United States, you paid,acquisition or abandonment of secured property,cancellation .An estate(other than a foreign estate),or of debt,or contributions you made to an IRA. .A domestic trust(as defined in Regulations section 301.7701-7). Use Form W-9 only if you are a U.S.person(including a resident alien),to provide your correct TIN to the person requesting it(the Special rotes for partnerships.Partnerships that conduct a trade requester)and,where applicable,to: business in the United States are generally required to pay a withholding tax on any foreign partners'share of income from such business. 1.Certify that the TIN you are giving is correct(or you are waiting for a Further,in certain cases where a Form W-9 has not been received,a number to be issued), partnership is required to presume that a partner is a foreign person, 2.Certify that you are not subject to backup withholding,or and pay the withholding tax.Therefore,if you are a U.S.person that is a 3.Claim exemption from backup withholding if you are a U.S.exempt partner In a partnership conducting a trade or business in the United payee.If applicable,you are also certifying that as a U.S.person,your States,provide Form W-9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S.trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners'share of effectively connected income. Cat.No.10231X Form W-9 Kiev.12-2011) J 32400 PASECI ADELAN`i`O v' MEMBERS OF THE CrfY COUNCIL SAN JUAN CAPISTRANOC CA 9267SAM ALLEVATC7 (949)493-1171 (9619)493-1053 FAX % ACfl6FQRAlfROY L,BYRNES,ULD. nsAt # LARRY KRAMER �� .srnjGacr %cls artr.ot 1776 � DEREK REEVE JOHN TAYLOR NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 6:00 p.m. on Tuesday, August 6, 2013, in the City Council Chamber in City Hall, to consider: "Consideration of a Personal Services Agreement for Water Sample Collection and Laboratory Testing Services (Eurofins Eaton Analytical, Inc.)" — Item No. C10. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, August 5, 2013, to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member West Curry, Assistant Utilities Director. You may contact that staff member at (949) 487-4307 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: cityclerk(a)-sanjuancapistrano.orq. Maria Morris, CMC City Clerk cc: Babcock & Sons, Inc.; Eurofins Eaton Analytical, Inc.; Sierra Analytical Laboratories; Truesdail Laboratories a n,hia n C€a istrrano; Pr ser°ving,the Past lay Enhance 1h ~tat s ugly CITY OF SAN JUAN CAPISTRANO DOCUM li r 1111MIAIF 17`76 . This form is f LI�R�1� (e.g. Agl _ � Lid, brirVverds Date: 9 5 113 Agenda Item No. (if Applicable): City Council, SJCHA or SACRA Meeting Date(if applicable): t Brief description ofo •' � l K document and/or services provided: a l � yoli r :�� Submitting Department:i i Staff Contact: ' - � + Please sign each original of the attached document, where indicated and circulate in the below route order as applicable (Please note the procurement limitations below).When the document is fully executed,the City Clerk will provide a signed copy to the submitting department and to the Financial Services Department (when applicable), and will mail a signed original to the contractor/consultant. Step 1 Purchasing—For Procurement Contracts/Agreements(if applicable) $3,000 or less—(Department Head's Authority—No Purchase Order Required—STOP—further routing not necessary) 0$3,001 -$10,000-(Department Head's Authority) 0$10,001 - $45,000-(City Manager's Authority) 0$45,001 or over-(City Council Approval Required*)*Date of Council Approval: or Resolution.No.: Public Contracts$45,000 or less—(City Manager's Authority Required) ®Public Contracts over$45,000—(City Council's Authority Required*)*Date of Council Approval: (V or Resolution.No.: Step 2 ❑ Department Head Step 4 Q°-Finance 0 Approved 'f 0 Funding Available Q Not Approved No Funding Available Q Not Applicable Budget Amendment Required Director's Initials/Date Notes: Finance Initials/Date Step 3 ❑ City Attorney Step 5 ❑crty lvanagex F==77t oved mmmaimmm Approved Approved Not Applicable 0 Denied Attorney's Initials/Date_ City Manager's Initial's/Date: Step 6 :0 Insurance Requirements (if applicable) *Rdark the requirements included in the attached document. ®Commercial/General Liability Additional Insured Endorsement Auto Liability Worker's Compensation =Professional/Errors and Omissions 0 Not Applicable 0 Public Works Contracts—Labor/Material&Performance Bonds Step 7 ❑ City Clerk(For Final Routing) Approval Process Completed—Copy of Contract Transmittal Form with documents forwarded to FS Department or back to the originating department as appropriate. ❑Denied—Returned to submitting department. Please provide the following and return to the City Clerk's Office: City Clerk's Initial's/Date: Page 1 of 2 A 'a 1. Contractor/Consultant Name: L,-Ikr Ano 2. Business License*: F-1 Yes R No License Number: Date of Expiration *ff work is performed in the City, a Business License is required. X 3. Contract Amount: $ j, 4. Budget Account Number: vgp L,tj 5. City Services and Facilities to be provided (If Applicable): 6. Is this a standard City contract? Nf Yes ❑No If no, explain: 7. Are two original contracts submitted?0 Yes F-1 No If no, explain: 8. Contract Date: Expiration Date: 9. Insurance Certificate (f applicable) attached: F1 Yes F-1 No If no, explain: 10. Purchase (f applicable) Requisition attached: F1 Yes F-1 No If no, explain: 11. Bid Recap (if applicable) attached: El Yes F-1 No If no, explain: 12. W-9 Form (if applicable) attached: El Yes F No If no, explain: 13. New Vendor Application Form (if applicable) attached: E] Yes E]No If no, explain: 14. Does this document need to be recorded? ❑ Yes ❑ No If Yes, please provide only one original copy. The Financial Services Department will issue a Purchase Order (PO) to the submitting department, once all of the information on this Contract Transmittal Form has been received by finance through the City Clerk's Office. Page 2 of 2