22-0920_INFOSEND, INC._Agenda Report_E8City of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Benjamin Siegel, City Manager
SUBMITTED BY: Ken Al-Imam, Chief Financial Officer/City Treasurer
PREPARED BY: Amy Massey, Sr. Accountant
DATE: September 20, 2022
SUBJECT: Professional Services Agreement for Printing and Mailing Services
(InfoSend, Inc.)
RECOMMENDATION:
Approve and authorize the City Manager to sign a five-year Professional Services
Agreement with InfoSend, Inc. for printing and mailing services.
EXECUTIVE SUMMARY:
The City uses a third-party vendor to print and mail various forms, flyers and public
notices. To ensure that the City continues to receive printing and mailing services of the
highest quality and at the lowest reasonable cost, staff issued a request for proposal
(RFP) for these services in June 2022. Based on staff’s evaluation of the responses to
this RFP, InfoSend, Inc. (InfoSend) was identified as the best qualified proposer with
competitive pricing and is recommended to provide the procured services through
September 20, 2027, at a not-to-exceed cost of $60,000 per year.
DISCUSSION/ANALYSIS:
The City currently uses InfoSend for its specialized printing and mailing needs, including
the printing of public notices, business license certificates, business license renewal
forms and other public forms and mailings, as needed. These services currently cost
$30,000-50,000 per year. InfoSend has provided exceptional service to the City.
An RFP for these services was publicly posted in June. The RFP requested information
from each proposer, including state-mandated recycled material considerations,
municipal client references and the proposer’s financial capacity to reliably provide
service. The RFP also required information on service pricing. The City received
proposals from InfoSend and Douglas Printing. While services offered were comparable
for both proposers, InfoSend provided the lowest rates for the printing services requested
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City Council Agenda Report
September 20, 2022
Page 2 of 2
by the RFP. Because this service also requires that the vendor mail the printed documents
directly to members of the public on behalf of the City, approximately half of the cost of
the contract is in the form of postage that is paid by the vendor and passed through to the
City. The City controls the extent to which services are provided by the contractor, since
contractor invoicing is based upon the number of print and mail projects that staff assigns
to the contractor. Accordingly, the actual cost of InfoSend services is expected to be less
than the maximum value of the contract.
FISCAL IMPACT:
There are sufficient funds in the City budget to fund the services provided by this
procurement.
ENVIRONMENTAL IMPACT:
Not applicable.
PRIOR CITY COUNCIL REVIEW:
Not applicable.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
NOTIFICATIONS:
Marla Callaghan, Strategic Account Manager, Direct Communications – InfoSend, Inc.
Gary Coleman, Douglas Printing
ATTACHMENT:
Attachment 1 – Professional Services Agreement - InfoSend, Inc.
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CITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of September 20, 2022 by and between the
City of San Juan Capistrano, a public agency organized and operating under the laws of the State
of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano,
CA 92675 (“City”), and InfoSend, Inc., a Corporation with its principal place of business at 4240
E. La Palma Avenue, Anaheim, CA, 92807 (hereinafter referred to as “Consultant”). City and
Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this
Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project: Printing and Mailing City documents (hereinafter referred to as
“the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the printing and mailing services described in Exhibit
A.
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit A, subject to the following: InfoSend
may adjust the InfoSend Fees once every twelve (12) months to account for increases in the cost
of materials, labor, and other overhead costs. InfoSend reserves the right to increase InfoSend
Fees on a yearly basis (starting with the first anniversary of the Agreement date). The Client will
be notified, in writing, at least thirty (30) days prior to such price increase. An amendment to the
Agreement will not be required if the Fees are changed, unless other terms or conditions of the
Agreement have changed. Postage fees can change at any time per USPS regulations and do
not require an amendment to the Agreement.
In addition to this, if Client uses the Printing and Mailing Service, it accepts that
InfoSend reserves the right to pass on any extraordinarily high increases to the cost of forms or
envelopes at any time. The Client will be notified, in writing, at least thirty (30) days prior to such
price increase.
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of $300,000. Periodic payments shall be made within 30
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days of receipt of an invoice which includes a detailed description of the work performed.
Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations
with the other party indicate that a change is warranted, it shall be processed in the following
manner: a letter outlining the changes shall be forwarded to the City by Consultant with a
statement of estimated changes in fee or time schedule. An amendment to this Agreement shall
be prepared by the City and executed by both Parties before performance of such services, or
the City will not be required to pay for the changes in the scope of work. Such amendment shall
not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during the
contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Term.
The term of this Agreement shall be from September 21, 2022 to September 20, 2027,
unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend
the term of this Agreement if necessary to complete the Project. Consultant shall perform its
services in a prompt and timely manner within the term of this Agreement and shall commence
performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The
Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not limited
to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil
disturbances; strikes, lockouts, work slowdowns, and other labor disturbances or shortages;
sabotage or judicial restraint; fuel or energy shortages; transportation stoppages or slowdowns;
the inability to procure parts or raw materials; supply chain issues which cause a substantial
increase in costs or decrease in availability of materials needed to perform the services under this
Agreement.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
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b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations performed
under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract until
it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
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(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Agreement
(8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall include contractual liability applicable to this Agreement and shall be written
on a policy form coverage specifically designed to protect against acts, errors or omissions of the
Consultant. “Covered Professional Services” as designated in the policy must specifically include
work performed under this Agreement. The policy must “pay on behalf of” the insured and must
include a provision establishing the insurer's duty to defend.
c. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
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(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
d. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent)
signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with endorsements, where required herein. All evidence of insurance shall
be signed by a properly authorized officer, agent, or qualified representative of the insurer and
shall certify the names of the insured, any additional insureds, where appropriate, the type and
amount of the insurance, the location and operations to which the insurance applies, and the
expiration date of such insurance.
e. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the Consultant
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii) The Commercial General Liability Policy shall contain a provision
stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or
other coverage maintained by the City or any named insureds shall not be called upon to
contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims-made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the
City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant
or others providing insurance evidence in compliance with these specifications to waive their
right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City,
and shall require similar written express waivers and insurance clauses from each of its
subconsultants.
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(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
f. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
g. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
h. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant,
City may approve different scopes or minimum limits of insurance for particular subcontractors
or subconsultants.
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12. Indemnification and Limitation of Liability.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel
of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant’s services, the Project
or this Agreement, including without limitation the payment of all damages, expert witness fees
and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials,
officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises
out of Consultant’s performance of “design professional” services (as that term is defined under
Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8,
which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, and, upon Consultant obtaining a final adjudication by a court of competent
jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the
Consultant’s proportionate percentage of fault.
c. In no event shall either party be liable to the other for any indirect, punitive,
special, exemplary, incidental, consequential (including loss of data, revenue, profits, use or other
economic advantage) damages arising out of, or in any way connected with this service, even if
the party from which damages are being sought or such party’s licensors have been previously
advised of the possibility of such damages.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain “public works” and “maintenance” projects
(“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public
works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Consultant and all subconsultants to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit
certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4
shall not apply to work performed on a public works project that is exempt pursuant to the small
project exemption specified in Labor Code Section 1771.4.
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b. If the services are being performed as part of an applicable “public works”
or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. Notwithstanding the
foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and
1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the
small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Consultant or any subcontractor that
affect Consultant’s performance of services, including any delay, shall be Consultant’s sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Consultant caused delay and shall not be compensable by the City. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of Orange, State of California.
17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event,
City shall be immediately given title and possession to all original field notes, drawings and
specifications, written reports and other documents produced or developed for that portion of the
work completed and/or being abandoned. City shall pay Consultant the reasonable value of
services rendered for any portion of the work completed prior to termination. If said termination
occurs prior to completion of any task for the Project for which a payment request has not been
received, the charge for services performed during such task shall be the reasonable value of
such services, based on an amount mutually agreed to by City and Consultant of the portion of
such task completed but not paid prior to said termination. City shall not be liable for any costs
other than the charges or portions thereof which are specified herein. Consultant shall not be
entitled to payment for unperformed services, and shall not be entitled to damages or
compensation for termination of work.
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b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial
failure by City to perform in accordance with the terms of this Agreement through no fault of
Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,”
above, all original field notes, written reports, Drawings and Specifications and other documents,
produced or developed for the Project shall, upon payment in full for the services described in this
Agreement, be furnished to and become the property of the City.
19. Reserved
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
CITY:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Benjamin Siegal, City Manager
CONSULTANT:
InfoSend, Inc.
4240 E. La Palma Avenue
Anaheim, CA 92807
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
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24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each Party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the remaining provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each Party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party,
unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with
this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
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[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SAN JUAN CAPISTRANO
AND INFOSEND, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF SAN JUAN CAPISTRANO INFOSEND, INC.
By: By:
Benjamin Siegel, City Manager Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
ATTACHMENT 1 - Page 12 of 24
Date:8/19/2022
Quote
7479
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Ship To
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:Amassey@sanjuancapistrano.org
Artwork:PDF
Proof:PDF samples
Title:Required Notice
Target Mail Date:
Description of Mailing:Postcards
Estimate Only
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
Terms & Conditions
Prices subject to change upon receipt of artwork if not provided at time of estimate. Any changes in original copy after proofing may be charged at lnfoSend's rate of
$95/hour in addition to the quoted price. Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Overruns underruns will not exceed ten (10) percent of the quantity ordered, unless specified otherwise in the quotation. lnfoSend will invoice for the actual quantity
within this tolerance. If the Client requires a guaranteed quantity, the percentage of tolerance must be stated at the time of quotation. lnfoSend will produce materials
approved in this document. If changes are required before the order has been depleted, the client will be billed for any remaining unused materials. Any remaining
unused materials is subject to material cost and will be billed.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Materials which remain inactive or which have usage suspended will be billed a holding fee of $40 per month during the inactive period and are subject to being
invoiced for remaining material cost after 6 months of inactivity. Pricing listed on this quote is valid for 30 days from prepared date.
Item DescriptionQuantity Rate Amount
DC Manual-Paper Paper: 90# Canary index13,000 0.0156 202.80T
DC Manual-Data ...Data Processing/Print: Processing, merge, print 1/113,000 0.04 520.00T
DC Manual-Maili... Mailing Services: Bindery, trim, sort, deliver to Post
Office
13,000 0.0344 447.20
DC Manual-Postage Postage: First Class13,000 0.48 6,240.00
SET UP FEE Set Up Fee1 50.00 50.00
$7,516.02
$7,460.00
$56.02
ATTACHMENT 1 - Page 13 of 24
Date:8/19/2022
Quote
7478
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Window Envelopes
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Window Envelopes (SJC)
#10 Envelope
Print: 1/0
4,000 0.10 400.00T
$431.00
$400.00
$31.00
ATTACHMENT 1 - Page 14 of 24
Date:8/19/2022
Quote
7476
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Sporatic Flyers
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Sporatic Flyers (SJC)
Paper size: 8.5x3.66
Print color: 4/4
Paper Type: White 60# Offset
10,000 0.06 600.00T
$646.50
$600.00
$46.50
ATTACHMENT 1 - Page 15 of 24
Date:8/19/2022
Quote
7475
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Sporatic Flyers
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Sporatic Flyers (SJC)
Paper size: 8.5x11
Print color: 4/4
Paper Type: 24# Offset
10,000 0.12 1,200.00T
$1,293.00
$1,200.00
$93.00
ATTACHMENT 1 - Page 16 of 24
Date:8/19/2022
Quote
7476
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Sporatic Flyers
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Sporatic Flyers (SJC)
Paper size: 8.5x3.66
Print color: 4/4
Paper Type: White 60# Offset
10,000 0.06 600.00T
$646.50
$600.00
$46.50
ATTACHMENT 1 - Page 17 of 24
Date:8/19/2022
Quote
7477
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Return Envelopes
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Return Envelopes (SJC)
#9 Envelope
Print: 1/0
4,000 0.095 380.00T
$409.45
$380.00
$29.45
ATTACHMENT 1 - Page 18 of 24
Date:8/19/2022
Quote
7474
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Required Notices
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
SET UP FEE **Small Batch Print/ Processing Minimum**1 300.00 300.00
DC Manual-Inserts Required Notices (SJC)
Paper size: 8.5x5.5
Print color: 1/1
Paper Type: 90# Canary Index
300 0.00 0.00T
DC Manual-Inserts Postage: First Class (under 500 rate)300 0.57 171.00T
SET UP FEE Set up Fee:1 50.00 50.00
$534.25
$521.00
$13.25
ATTACHMENT 1 - Page 19 of 24
Date:8/19/2022
Quote
7473
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:City Logo Envelopes- Window
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts City Logo Envelopes- Window (SJC)
#10 with Graphics
Print: 1/0
2,500 0.13 325.00T
$350.19
$325.00
$25.19
ATTACHMENT 1 - Page 20 of 24
Date:8/19/2022
Quote
7473
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:City Logo Envelopes- No Window
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts City Logo Envelopes- No Window (SJC)
#10 with Graphics
Print: 1/0
2,500 0.12 300.00T
$323.25
$300.00
$23.25
ATTACHMENT 1 - Page 21 of 24
Date:8/19/2022
Quote
7472
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:City Letterhead
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts City Letterhead (SJC)
Paper size: 8.5x11
Print color: 1/0
Paper Type: White 24# Offset
5,000 0.10 500.00T
$538.75
$500.00
$38.75
ATTACHMENT 1 - Page 22 of 24
Date:8/19/2022
Quote
7470
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Business License Renewal
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Business License Renewal (SJC)
Paper size: 8.5x11
Print color: 3/3
Paper Type: White 60# Offset
4,500 0.12 540.00T
$581.85
$540.00
$41.85
ATTACHMENT 1 - Page 23 of 24
Date:8/19/2022
Quote
7469
Name / Address
ATTN: Accounts Payable
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano Ca 92675
Extra Copies Ship To:
InfoSend, Inc.
4240 E. La Palma Ave.
Anaheim, CA 92807 P.O. No.Account #
SJC-000
Contact:Amy Massey
Contact Phone:
Contact Email:amassey@sanjuancapistrano.com
Artwork:PDF
Proof:PDF samples
Insert Name:Business License Certificate
Run Dates::
Billing Instructions:
(714) 993-2690
Total
Subtotal
Sales Tax (7.75%)
Approved By: _________________________________
PLEASE REMEMBER
· Signed proposal identifying insertion criteria due 5 business days prior to inserting and/or processing.
· Delivery to InfoSend facilities included.
· Prices subject to change upon receipt of artwork if not provided at time of estimate
· Any changes in original copy after proofing are charged at InfoSend’s hourly rates in addition to the quoted price.
· InfoSend may print overruns up to 10% over desired quantity to accommodate machine damages during statement processing.
· Any quotes given without samples or actual specifications are subject to change upon receipt of actual order and specs.
Terms: Net 30 days from date of invoice.
Prepared By: Marla Callaghan <marla.c@infosend.com>
I have read and agreed to the Terms and Condition (Initial Here) _______________
Item DescriptionQuantity Rate Amount
DC Manual-Inserts Business License Certificates (SJC)
Paper size: 8.5x3.66
Print color: 2/2
Paper Type: White 60# Offset
4,500 0.06 270.00T
$290.93
$270.00
$20.93
ATTACHMENT 1 - Page 24 of 24