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Resolution Number SACRA 23-01-17-021 1/17/2023 SACRA RESOLUTION NO. 23-01-17-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY, APPROVING THE SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FROM JULY 1, 2023, TO JUNE 30, 2024, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(j) WHEREAS, the San Juan Capistrano Community Redevelopment Agency (“Agency”) was established as a community redevelopment agency duly organized and existing under the California Community Redevelopment Law, Health and Safety Code Section 33000, et seq. (“CRL”), and has been authorized to transact business and exercise the power of a redevelopment agency pursuant to action of the City Council (“City Council”) of the City of San Juan Capistrano (“City”); and, WHEREAS, Assembly Bill x1 26 added Parts 1.8 and 1.85 to Division 24 of the California Health and Safety Code, which laws cause the dissolution and wind down of all redevelopment agencies (the “Dissolution Act”); and, WHEREAS, the Agency is now a dissolved redevelopment agency pursuant to the Dissolution Act; and, WHEREAS, by Resolution No. 12-01-10-01 approved by the City Council at an open meeting on July 10, 2012, the City chose to become and serve as the successor agency to the dissolved Agency under the Dissolution Act; and, WHEREAS, as of and on and after February 1, 2012, the City serves and acts as the “Successor Agency” and will perform its functions as the Successor Agency under the Dissolution Act to administer all enforceable obligations of the Agency and otherwise unwind the Agency’s affairs, which are now subject to review and approval by the Orange Countywide Oversight Board (“Oversight Board”); and, WHEREAS, Health and Safety Code Section 34177(j) requires that the Successor Agency prepare a proposed Administrative Budget covering the periods from July 1, 2023, through December 31, 2023, and January 1, 2024, through June 30, 2024; and, WHEREAS, pursuant to Section 34177(j), the Successor Agency’s “Administrative Budget” is to include all of the following: (a) estimated amounts of the Successor Agency’s administrative costs for the upcoming six-month fiscal periods; (b) the proposed sources of payment for the administrative costs; and (c) proposals for arrangements for administrative and operations services provided by the City as Successor Agency; and, WHEREAS, the Administrative Budget must be approved by the Oversight Board pursuant to Health and Safety Code Section 34177(j); and, WHEREAS, upon the Oversight Board’s approval of the Administrative Budget, the Administrative Budget will be provided to the County of Orange Auditor-Controller pursuant to Health and Safety Code Section 34177(k) so that the Successor Agency’s estimated administrative costs in the approved Administrative Budget will be paid from 2 1/17/2023 property tax revenues deposited into the Redevelopment Property Tax Trust Fund for the upcoming six-month period; and, WHEREAS, pursuant to Section 34180(h), the Successor Agency may request authorization from the Oversight Board for the Successor Agency and the City of San Juan Capistrano to enter into an agreement to ensure provision of the necessary services from the City to support Successor Agency responsibilities in winding down the activities of the former Agency, including the estimated costs set forth in the Administrative Budget; and, WHEREAS, the Successor Agency adopted Resolution No. SACRA 12-05-01-01 on May 1, 2012, to enter into that certain “Agreement for Reimbursement of Costs and City/Successor Agency Operations Loan” (“Costs Reimbursement Agreement”), which agreement authorizes the reimbursement of costs incurred by the City to support Successor Agency operations and obligations; and, WHEREAS, the Oversight Board adopted Resolution No. 12-05-02-01 on May 2, 2012, to authorize the Successor Agency to enter into an agreement with the City for administrative support; and, WHEREAS, the Successor Agency has duly considered this Resolution and has determined that the adoption of this Resolution is in the best interests of Successor Agency, and the health, safety, and welfare of the residents of the City, and in accord with the public purposes and provisions of applicable state and local laws and requirements. NOW THEREFORE, BE IT RESOLVED BY THE SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY: Section 1. The foregoing Recitals are incorporated into this Resolution by this reference, and constitute a material part of this Resolution. Section 2. Pursuant to the Dissolution Act, the Successor Agency approves the Administrative Budget submitted herewith as Exhibit A. Section 3. The Successor Agency authorizes transmittal of the Administrative Budget to the Oversight Board for its review and approval. Section 4. The Finance Officer of the Successor Agency or authorized designee is directed to post this Resolution on the Successor Agency website pursuant to the Dissolution Act. Section 5. The Successor Agency Secretary shall certify to the adoption of this Resolution. Signature Page to Follow 3 1/17/2023 PASSED, APPROVED and ADOPTED this 17th day of January 2023. SERGIO FARIAS, CHAIR ATTEST: __________________________________ MARIA MORRIS, AGENCY SECRETARY STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARIA MORRIS, appointed Agency Secretary of the Board of Directors of the Successor Agency to the San Juan Capistrano Community Redevelopment Agency, do hereby certify that the foregoing Resolution No. SACRA 22-12-13-02 was duly adopted by the City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 13th day of December 2022, by the following vote: AYES: BOARD MEMBERS: Campbell, Taylor, Hart, and Chair Farias NOES: BOARD MEMBERS: None ABSENT: BOARD MEMBERS: Vice-Chair Bourne _________________________________ MARIA MORRIS, AGENCY SECRETARY POSITION NAME TASK HOURS PER TASK TASK ‐ NUMBER OF TOTAL HOURS PER YEAR SALARY COST PER HOUR BENEFITS (PENSION COSTS, ETC.) TOTAL COST PER HOUR TOTAL COSTS CITY MANAGERConsultations with CFO as to SA matters 1.00 52.00 52.00 127.98$ 75.38$ 203.36$ 10,574.73$ Review of bi‐weekly agenda reports1.50 26.00 39.00 127.98$ 75.38$ 203.36$ 7,931.05$ Bi‐weekly SA Board Meetings0.50 26.00 13.00 127.98$ 75.38$ 203.36$ 2,643.68$ Review of annual agenda reports4.00 1.00 4.00 127.98$ 75.38$ 203.36$ 813.44$ CFOConsultations with CM as to SA matters 1.00 52.00 52.00 94.82$ 55.85$ 150.67$ 7,834.79$ Review of bi‐weekly agenda reports4.00 26.00 104.00 94.82$ 55.85$ 150.67$ 15,669.57$ Bi‐weekly SA Board Meetings0.50 26.00 13.00 94.82$ 55.85$ 150.67$ 1,958.70$ Review of annual agenda reports12.00 1.00 12.00 94.82$ 55.85$ 150.67$ 1,808.03$ Review of compliance reports2.00 1.00 2.00 94.82$ 55.85$ 150.67$ 301.34$ Review of annual financial reports4.00 1.00 4.00 94.82$ 55.85$ 150.67$ 602.68$ Approval of invoices and checks2.00 26.00 52.00 94.82$ 55.85$ 150.67$ 7,834.79$ Review of journal entries4.00 12.00 48.00 94.82$ 55.85$ 150.67$ 7,232.11$ Coordination and review of ROPS prep 19.00 1.00 19.00 94.82$ 55.85$ 150.67$ 2,862.71$ Coordination and planning of audit and yea 15.00 1.00 15.00 94.82$ 55.85$ 150.67$ 2,260.03$ Consultations with City Attorney re SA matt2.00 12.00 24.00 94.82$ 55.85$ 150.67$ 3,616.06$ Administrative tasks relating to properties 2.00 12.00 24.00 94.82$ 55.85$ 150.67$ 3,616.06$ SR. EXECUTIVE ASSISTANTCoordination of meetings 1.00 52.00 52.00 37.02$ 21.80$ 58.82$ 3,058.89$ RECORDS COORDINATOR Processing of agenda reports/resolutions 1.00 26.00 26.00 36.96$ 21.77$ 58.73$ 1,526.97$ CITY CLERKProcessing of agenda reports/resolutions/m2.00 26.00 52.00 63.13$ 37.18$ 100.31$ 5,216.31$ ASSISTANT CITY CLERKProcessing of agenda reports/resolutions 1.00 26.00 26.00 40.80$ 24.03$ 64.83$ 1,685.61$ ADMIN. COORDINATOR Processing of agenda reports1.00 26.00 26.00 36.96$ 21.77$ 58.73$ 1,526.97$ ASST. FINANCE DIRECTOR Review of annual financial reports4.00 1.00 4.00 70.15$ 41.32$ 111.47$ 445.87$ Supervision of SA personnel 4.00 12.00 48.00 70.15$ 41.32$ 111.47$ 5,350.48$ Preparation of SA cash agenda reports 5.00 12.00 60.00 70.15$ 41.32$ 111.47$ 6,688.10$ Prep. of prior period adjustment form/rel. q12.00 1.00 12.00 70.15$ 41.32$ 111.47$ 1,337.62$ PAYROLL TECHProcessing of payroll0.50 26.00 13.00 34.32$ 20.21$ 54.53$ 708.95$ ACCOUNTS PAYABLE TECH Processing invoices/disbursements5.00 12.00 60.00 31.09$ 18.31$ 49.40$ 2,964.12$ Preparation of monthly agenda reports 2.00 12.00 24.00 31.09$ 18.31$ 49.40$ 1,185.65$ ACCOUNTANTMonthly recordkeeping/bank reconciliation 6.00 12.00 72.00 42.87$ 25.25$ 68.12$ 4,904.67$ Prep for year end audit8.00 1.00 8.00 42.87$ 25.25$ 68.12$ 544.96$ Provide records for ROPS/Cash balances 8.00 1.00 8.00 42.87$ 25.25$ 68.12$ 544.96$ COUNCILMEMBERS Read agenda reports/resolutions1.00 26.00 26.00 15.38$ 9.06$ 24.44$ 635.41$ Attend meetings0.50 26.00 13.00 15.38$ 9.06$ 24.44$ 317.70$ 1,007.00 2,401.10$ 1,414.25$ 3,815.35$ Total personnel costs116,203.00$ Contracted Services: Assistance with ROPS and Prior Period Adjustment Forms9,738.00$ Audit Firm4,613.00$ Continuing Disclosure (Bonds)2,563.00$ Law Firm Services1,025.00$ Indirect Costs: Insurance (1.5%)18,481.00$ IT charges (1.5%) 17,234.00$ Total costs169,857.00$ ADMINISTRATIVE COSTS BUDGETEXHIBIT A