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21-0405_CNC ENGINEERING, INC._On-Call Professional Services Agreement61147.00150\33801205.1 1 CITY OF SAN JUAN CAPISTRANO ON-CALL PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into as of ________________, 2021 by and between the City of San Juan Capistrano (City ), and C & C ENGINEERING, INC., with its principal place of business at 2121 ALTON PARKWAY, SUITE 200 IRVINE, CA 92606 (hereinafter referred to as Consultant ). City and Consultant are sometimes individually referred to as Party and collectively as Parties in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: Ramos Street Parking Lot Expansion Project CIP 20204. hereinafter referred to as the Project ). B. Consultant is duly licensed and has the necessary qualifications to provide such services on the Project. Consultant desires to perform and assume responsibility for the provision of certain professional services required by City on the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement (Task Order ). C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit A. The services shall be more particularly described in the individual Task Order issued by the City or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit C . 2. Compensation. a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as this reference. The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 2(b) below. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed Forty Five Thousand Dollars ($45,000). This amount is to cover all printing, traveling and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. April 5 61147.00150\33801205.1 2 3. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. Time of Performance. The term of this Agreement shall be from April 1, 2021 to December 31, 2021, unless earlier terminated as provided herein. Consultant shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the City. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement. 6. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. c. Any excused delay in performance shall result in a proportional extension in the schedule. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. 61147.00150\33801205.1 3 c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 9. Assignment and Subconsultant Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which shall not be unreasonably withheld. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. Independent Contractor Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or an acceptable equivalent as determined by the City in its reasonable discretion. (iii) Commercial General Liability Insurance must include coverage for the following: (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability 61147.00150\33801205.1 4 (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Agreement (8) Property Damage (9) Independent Contractors Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to reasonable approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to reasonable approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c. (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability -insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the 61147.00150\33801205.1 5 Division IV of the Labor Code of the State of Calif indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period type and limits as specified in this section. d. Professional Liability (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies reasonably acceptable to the City and in an amount indicated herein and shall be written on a policy form coverage specifically designed to protect against the negligent acts, errors or omissions of the Consultant. Covered Professional Services as designated in the policy must specifically include work performed under this Agreement. e. Minimum Policy Limits Required (i) The following insurance limits are required for the Agreement: Combined Single Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 combined single limit $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Within the exception of the Professional Liability policy, defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required e of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. 61147.00150\33801205.1 6 g. Policy Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as reasonably determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions 61147.00150\33801205.1 7 (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the , any Task Order or this Agreement, including without limitation ts and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. The misconduct. b. Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent 61147.00150\33801205.1 8 entage of fault. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor. 14. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 61147.00150\33801205.1 9 15. Reserved 16. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Orange, State of California. 17 Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 18 Documents. Except as otherwise provided in Termination or Abandonment, above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 19. Organization Consultant shall assign Shahab (Sean) Nazarie, P.E. as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 20. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 21. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: 61147.00150\33801205.1 10 CITY: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Joe Parco, Public Works CONSULTANT: C & C ENGINEERING, INC. 2121 Alton Parkway Irvine, CA 92606 Attn: Sean Nazarie and shall be effective upon receipt thereof. 22. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Entire Agreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 25. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal. 26. Successors and Assigns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 61147.00150\33801205.1 11 27. Non-Waiver None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 28. Schedule Consultant shall perform its services to meet the schedule as expeditiously as is consistent with the exercise of professional skill and care and the orderly progress of the Project. 29. City City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 30. Prohibited Interests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 31. Reserved. 32. Waiver of Consequential Damages In no event shall either Party have any claim or right against the other Party, whether in contact, warranty, tort (including negligence), strict liability or otherwise, for any special, indirect, incidental or consequential damage or any kind or nature, whatsoever, such as but not limited to loss of revenue, loss of profits on revenue, loss of customers, or contracts, loss of uses of equipment or loss of data, work interruption, increased cost of work or cost of any financing, howsoever caused, even if the same were reasonably foreseeable. [SIGNATURES ON FOLLOWING PAGE] Shahab (Sean) Nazarie Director of Engineering 61147.00150\33801205.1 13 EXHIBIT A Scope of Services 61147.00150\33801205.1 14 EXHIBIT B Schedule of Charges/Payments Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-and-materials contract. 2121 Alton Parkway • Suite 200 • Irvine • California • 92606 • P.949.863.0588 • F.949.863.0589 • www.cnc-eng.com City of San Juan Capistrano February 16, 2021 Attn: Mr. Paul Meshkin, P.E. P21-008 Senior Civil Engineer Public Works and Utilities Department 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Subject: Ramos Street Parking Lot Expansion Dear Mr. Meshkin, CNC Engineering (CNC) appreciates the opportunity to submit our proposal for professional services for design of expansion of the parking lot located at the southeast corner of the intersection of Paseo Adelanto and Ramos Street, to the City of San Juan Capistrano (City). PROJECT UNDERSTANDING We understand City is planning to providing additional parking within approximately 33,000 square feet of City owned parcel of land (APN 121-143-19), with roughly 72 new parking spaces. The Project objectives are as follows: 1.Grade and improve the project site to provide approximately 72 parking spaces, including four (4) accessible parking spaces. 2.Provide accessible paths of travel to Los Rios Park on the south. 3.With the exception of accessible parking spaces and ADA paths of travel, the entire parking lot surface will be unpaved. 4. Provide parking lot lighting per Section 9-3.529 of the City’s Municipal Code for lighting standards. 5.Signing & Striping for Parking Per City’s Current Standards SCOPE OF WORK Task 1. Concept Design- Using available aerial photography, CNC will provide City with a color exhibit showing the preliminary lay out of proposed parking spaces, drive aisles, ADA access to Los Rios Park, and security lighting layout, along with an itemized quantity estimate and preliminary statement of Probable construction cost. Task 2. Survey and Mapping- CNC will perform survey and mapping using assumed coordinates and a temporary bench mark. Work will consist of •Topographic survey of the lot from the easterly fence of the existing parking lot to the easterly boundary of the parcel. •Detailed survey of surface culture, including light posts, pull boxes and trees. EXHIBITS A, B Mapping will be performed using Autodesk design enhancement package. CNC will field verify the base map for accuracy and completeness and also check it against available record drawings. Drawings will show location of control points and bearing/distance information from the project location to the control points. Existing right-of-way and property lines will be obtained from available record drawings and shown on the base map. Task 3. Civil Plans- Using the base map created in Task 1, CNC will prepare plans with sufficient details and information for construction of the following: 1. Title Sheet 2. Demolition Plan 3. Grading and Drainage Plan 4. Signing & Striping Plan Task 4. Lighting Plans- CNC’s electrical subconsultant, Design West Engineering (DWE) will prepare the plans, details and back up calculations for lighting the parking lot. Work includes a site visit to locate the point of connection and coordination with the City. Task 5. Special Provisions- CNC will prepare the technical provisions for construction of items in Tasks 3 and 4. We understand the City will be responsible for preparation of the boiler plate and upfront information. Task 6. Estimates- CNC will prepare an itemized quantity estimate and statement of probable construction cost for the improvements shown on the plans. Task 7. Water Pollution Control Plans (WPCP)- CNC will prepare WPCP to show all required and applicable BMPs within the project limits during construction in accordance with the latest CASQA handbook. Since the area of disturbed soil will likely not exceed one acre, it will not be necessary to prepare a SWPPP in conjunction with the WPCP. Task 8. Construction Support Services- This task consists of responding to questions from bidders, attending a pre-construction meeting, responding to RFIs, and reviewing contractor’s submittals. Task 9. Project Management and Administration- This task includes coordination with the City and/or Disability Access Consultants for clarification and quality control reviews as well as administrative duties. SCHEDULE CNC will submit the concept design within one (1) week from receipt of authorization to proceed. Plans, specs and estimates for initial review will be submitted within six (6) weeks from approval of the concept design and authorization to proceed with preparation of construction documents from the City. COMPENSATION The total fee for contract services described above will be $44,940. Exhibit “A” shows a breakdown of the hours by task and labor classification. We trust this proposal meets with the City’s expectations. Please feel free to contact me if you have any questions or need any additional information about any portion of the scope of work or fee. Respectfully Submitted, CNC Engineering Sean Nazarie, P.E. Director of Engineering Attachment EXHIBIT "A" RAMOS STREET PARKING LOT EXPANSION- PHASE 2 HOURLY BREAKDOWN OF TASK AND LABOR CLASSIFICATION PREPARED FOR CITY OF SAN JUAN CAPISTRANO PREPARED BY: CNC ENGINEERING DATE: FEBRUARY 16, 2021 PROJ SURVEY PROJ DESIGN SURV Admin SUB OTHER EST TOTAL TASK DESCRIPTION MGR DIR ENGR ENGR CREW CONTRACT DIRECT TOTAL NTE $220 $180 $180 $150 $260 $85 LUMP SUM COSTS HRS AMOUNT 1 Concept Design 2 6 2 $1,220 $50 10 $2,960 2 Survey & Mapping 2 8 8 16 34 $7,240 3 Grading & Striping Plans 12 20 56 $100 88 $14,740 4 Electrical & Lighting Plans 5 2 4 $3,130 11 $5,190 5 Specs 8 8 2 18 $3,370 6 Estimates 2 4 12 18 $2,960 7 WPCP 8 4 12 $2,040 8 Construction Support Services 8 8 4 $100 20 $3,900 9 Project Management and Administration 8 8 $100 16 $2,540 ESTIMATED LABOR HOURS 47 8 56 88 16 12 227 TOTAL NOT-TO-EXCEED AMOUNT $4,350 $350 $44,940 61147.00150\33801205.1 15 EXHIBIT C Sample Task Order Form TASK ORDER Task Order No. __1____ Agreement: PSA - Ramos Street Parking Lot Expansion Project Consultant: CNC Engineering, Inc. The Consultant is hereby authorized to perform the services identified in Exhibit A. List any attachments: (Please provide if any.) Dollar Amount of Task Order: Not to exceed $45,000.00 Completion Date: 12/31/2021 The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above. CITY OF SAN JUAN CAPISTRANO C & C ENGINEERING, INC. Dated: Dated: By: By: March 24, 20214/5/2021