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13-0205_PACIFIC RESTORATION GROUP, INC_Personal Services AgreementPERSONAL SERVICES AGREEMENT FebvuaTIS AGREEMENT is made, entered into, and shall become effective this 5 qday ofJanu", 2013, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Pacific Restoration Group, Inc. (hereinafter referred to as the "Consultant") RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide Phase 3 hydroseeding services for the 2C Ranch-Trabuco Creek Habitat Restoration Project; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than June 30, 2013. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $60,112.00 (sixty -thousand, one -hundred and twelve dollars and no cents) as set forth in Exhibit 'A" attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive 3 boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit 4 the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.6 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.7 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: 5 To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: City Clerk's Office To Consultant: John Richards, President Pacific Restoration Group, Inc. PO Box 429 Perris, California 92572-0429 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] D IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY TF SAN JUAN CAPISTRANO By: J aylor, yo CONSULTANT M - ATTEST: P Lk an Morn , ity Clerk APPROVED ASTOFORM: 0, A L H an igt , City John Inc. ��``�5toratiora Cro4 EXHIBIT A December 17, 2012 City of San Juan Capistrano Development Services Department 32400 Paseo Adelanto San Juan Capistrano, CA 82675 RE: Request of Proposals — Hydroseed Services for the 2C Ranch/Trabuco Creek Habitat Restoration Project Dear William Ramsey, We are pleased to submit our proposal for the hydroseed services in the 2C RanchlTrabuco Creek Habitat Restoration Project. Attached are the following: 1. Proposal pricing 2. Work Order Report detailing the labor, equipment and material by item. 3. Material Load Sheets for both Upland and Riparian areas, detailing the material components by slung load. 4. Company Resume including key personnel and past projects. It will take approximately 15 working days to complete the hydroseed installation. Let me know if you have any questions or need additional information. PO Box 429 Perris California 92572-0429 lei 951 .94apa$Q11ii ofAll 951 .940.6501 EXHIBIT PROPOSAL 12/21/2012 Revised To: City of San Juan Capistrano Attn: Estimating � �Storation G," �� R Project: 2C Ranch/Trabuco Creek HRP Hydroseed Services Bid Date: 12/17/2012 at 5:30 pm Addm's: none Item Description Unit Qty Unit $ Extension 1 Mobilization LS 1 $ 3,000.00 $ 3,000.00 2 Hydroseed Upland Area AC 38 $ 1,298.00 $ 49,324.00 3 Hydroseed Riparian Area AC 6 $ 1,298.00 $ 7,788.00 Total Bid $ 60,112.00 Contractors license 685511, class. A,B,C27 This proposal Is void unless accepted within 90 days. B-2012-12-17 2C Ranch-Trabuco Creek 12/21/2012 5:59 PM PO Box 429 Perris a ornia 92572-0429 EXHIBIT tel 951.940p��s�s 1� 951.940.6501 Work Order Report PO Box 429 Perris Tel 951.940.6069 California 92572 Fax 951.940.6501 Project Name: 2C Ranch/Trabuco Creek HRP Hydroseeding Customer: City of San Juan Capistrano Job Number: Billing Address: 32400 Paseo Adelanto Bid As: Prime San Juan Capistrano, CA 92675 Estimator: John Richards Phone: Project Address: Contact: Bill Ramsey Completion Date: I Description Job Cost ID Task JC ID Quantity UM I 1- Mobilization 1.00 LS (fi} Pre-ProjectTour/Coordination 1.00 LS 1 Man W/pickup Truck (2.00 DY/LS, 2.00 DY, 8.00 HR/DY) 1.00 LS Ford F150/F250 Pickup 16.00 HR CA) SC Lab Foreman PRG 16.00 HR (V Hydroseed Mobilization 1.00 LS (Q} Move-in/out (Hydroseeder) 1.00 EACH �,• Hydroseeding Ann T330 (8.00 PH/DY, 1.00 DY, 8.00 HR/DY) 400/200 1.00 DY Finn T330 3000 Gal Hydroseeder 8.00 HR Ford F150/F250 Pickup 8.00 HR Operator Landscape 8.00 HR CIII SC Lab Landscape 8.00 HR () Yard Items 1.00 LS Business License 1.00 LS Outhouse 1.00 MO jj 2.2 - Hydroseed Upland Area 40.00 ACRE ;Q} Hydroseed 40.00 ACRE t• Hydroseeding Finn T330 (0.50 ACRE/PH, 10.00 DY, 8.00 HR/DY) 400/200 40.00 ACRE qS Finn T330 3000 Gal Hydroseeder 80.00 HR OJ Ford F150/F250 Pickup 80.00 HR C3, Operator Landscape 80.00 HR a SC Lab Landscape 80.00 HR SC Lab Tender 2 80.00 HR �j Upland Seed Mix 40.00 ACRE �j Convred Wood Mulch (lb) 72,000.00 LB 10 MycoAppiy Endo 2,400.00 LB 14 Environmend Soil Stabilizer 5,600.00 LB 3.3 - Hydroseed Riparian Area 14.00 ACRE W Hydroseed 14.00 ACRE J,v Hydroseeding Ann T330 (0.50 ACRE/PH, 3.50 DY, 8.00 HR/DY) 400/200 14.00 ACRE 12/17/2012 4:11:07 PM Page 1 of 2 page 3 of 16 EXHIBIT A Description lob Cost ID Task 3C ID quantity UM Mens 3 - 3 - Hydroseed RIParlan Area continued) Finn T330 3000 Gal Hydroseeder 28.00 HR Ford F150/1`250 Pickup 28.00 HR C3)� Operator Landscape 28.00 HR a SC Lab Landscape 28.00 HR ® SC Lab Tender 2 28.00 HR Riparian Seed Mix 14.00 ACRE j Conwed Wood Mulch (ib) 25,200.00 L.8 30 MycoAppy Endo 840.00 Le 0 Environmend Soil Stabilizer 1,960.00 LB 12/17/2012 4:11:07 PM 2C RartcWrabuco Creek HRP Hydroseed ng Page 2 of 2 page 4 of 16 EXHIBIT A Material Load Sheet PROJECT: 12C Ranch/Trabuco Crk Job # endin LOCATION: I San Juan Capistrano Date: TYPE OF JOB: TYPE: D D Upland Areas # APPL. 1 0 _ ACI 40 1 40 AC= 43,560 MATERIAL: Total Units SEED: UNIT Qt /AC Qt /AC Qty Loaded Upland Mix by Owner ac 1 40 80 1/2 bags ac 0 0 AMENDMENTS M coA Ib 60 2400 60 40# BAGS Ib 0 FIBER: Conwed 100% Wood Ib 1 1800 1 72000 1 1,440150# BALES 36.0 Pallets STABILIZER: Environmend lb 140 5600 112.0 50# BAGS Note: to calculate coverage/load, enter Ibs of fiber per load. T90 = 350 lbs, T330 =1000 lbs 1st Application Number of Loads Coverage sf 21,780 80.00 Seed ac 0.5 MycoApply Ib 30 Fiber Ib S00 Stabilizer Ib 70 JohnF.%EstimateslPRG12012 estZ-2012-12-17 San Juan Capistrano HydroseedlLoad Sheet Erosion Control Upland Load Sheet12/17/2012 page 5 of 16 EXHIBIT A Material Load Sheet TYPE OF JOB: Riparian Areas PROJECT: 12C Ranch/Trabuco Crk Job # LOCATION: ISan Juan Capistrano Date: TYPE: D D # APPL. I 1 1 0 MATERIAL: SEED: UNIT Qt /AC Qt IAC Riparian Mix by Owner ac 1 ac AMENDMENTS M coA I ib 60 Ib FIBER: n Total Units Qty Loaded 14 28 112 bags 0 0 840 21 40# BAGS 0 Conwed 100% Wood Ib 1 1800 1 25200 1 504150# BALES 12.6 Pallets STABILIZER: Environmend Ib 140 1960 39.2 50# BAGS Note: to calculate coverage/load, enter lbs of fiber per load. T90 - 350 lbs, T330 =1000 lbs 1st Application Coverage sf 21,780 Seed ac 0.5 MycoApply Ib 30 Fiber Ib 900 Stabilizer Ib 70 Number of Loads 28.00 JohnF:%EstimatesVRGQ012 esM-2012-12-17 San Juan Capistrano HydroseedUad Sheet Erosion Control Riparian Load Sheet12117l2012 page 6 of 16 EXHIBIT A INTRODUCTION Pacific Restoration Group (PRG) was incorporated in 1993 to provide professional landscape construction services throughout California. PRG was created in response to an increasing need for knowledgeable and cost effective habitat restoration/revegetation contractors in Southern California. Our firm Is comprised of two key managers, a support team, accounting and estimating, equipment operators and laborers, superintendents and foremen and all requisite equipment. Our staff is experienced at solving problems pertaining to a diverse range, of projects from native restoration to highway landscaping and erosion control. Our background and experience allow us to provide the client with a responsive and interactive commitment to quality. At PRG, our ultimate responsibility is to help create a final product that satisfies the clients' need and the end user. We understand that every restoration project is unique unto itself and that success is not only a reflection of our integrity as a contractor, but the integrity of our client as well. Company Information Pacific Restoration Group, Inc (PRG) is a privately held construction corporation licensed to perform work related to Engineering (A), Building (B), and Landscape (C-27) in the State of California. Our primary work is landscape construction and erosion control with a 90/10 split between public work projects and private developers respectively. The erosion control division services the private developer portion as well as public works. We are signatory to the laborers and operating engineer unions. We are members of AGC (Associated General Contractors), SCCA (Southern California Contractors Association), IECA (International Erosion Control Association), SERCAL (Society of Ecological Restoration), and Cal -IPC (California Invasive Plant Council). Executive Summary PRG strives to provide progressive and intelligent solutions to the implementation of construction, erosion control, and habitat restoration projects while emphasizing service to our clients. We bring to each project a team spirit and believe a supportive and interactive relationship between client, other contractors, and consultants is essential to a project's success. PRG's honed response team consists of collaboration between a pro -active management team, a licensed landscape architect, and key personnel intout of the field. Collectively, PRG has the ability and energy to create a successful project. Our experience and technical competence is apparent in our success of project and client satisfaction of completed projects. We have worked hard to understand the timing and execution of projects. Our management philosophy is to provide the highest efficiency allowable. page 7 of 16 EXHIBIT A ORGANIZATION AND KEY PERSONNEL Officers / Owners / Managers John Richards — President, General Manager, Estimating Responsibility: Estimating, Contracts, Const. Oversight, Administration Capacity: Company Wide Danny Richards -Vice President, Operations Manager, Registered Landscape Architect (4184) Responsibility: Project Management, Change Orders, Const. Oversight Capacity: Company Wide Field Supervisors / Project Administration Guy Gray — Superintendent Responsibility: Crew Oversight, Safety, Quality Control, Inspections Capacity: Multiple Crews, Multiple Projects Jacob Whall — Project Administer/Estimating Responsibility: Estimating, Submittals, Dig Alerts, Material Control, Tracking Progress for Payment, As-Builts, Close-out Documents Capacity: Multiple Projects Foreman Pedro Anaya Responsibility: Capacity: Agustine Avila Responsibility: Capacity: Luis Espinoza Responsibility: Capacity: Guadalupe Marin Responsibility: Maintenance Capacity: Jose Marin — Foreman Responsibility: Capacity: Salvador Martinez Responsibility: Capacity: Salvador Ortiz Responsibility: Capacity: Southern California Laborers Union Daily Operations on Construction and Maintenance Multiple Crews, 3 million dollar contract Southern California Laborers Union Daily Operations on Construction and Maintenance Large crew, 1 million dollar contract Southern California Laborers Union Daily Operations on Major Construction and Maintenance Multiple Crews, 3 million dollar contract Operating Engineers, Local 12 Union Daily Operations of Erosion Control & Construction, Multiple Crews, 2 million dollar contract Operating Engineers, Local 12 Union Daily Operations of Erosion Control Specialty Erosion Crews, 1 million dollar contract Southern California Laborers Union Daily Operations of Construction and Maintenance Multiple Crews, 2 million dollar contract Southern California Laborers Union Daily Operations of Maintenance & Specialty Construction Single Maintenance Crew, Multiple Projects page 8 of 16 EXHIBIT A PAST PROJECTS Client: Orange County Transportation Agency Prime: Granite Meyers Rados, Joint Venture Project: Route 22 Design / Build Widening Location: Various Cites — Orange County over 13.5 miles Contract: $9,962,878 Construction with 3 year maintenance Contact: Granite Construction - David Smith at david.smith@gcinc.com Caltrans Oversight— Eric Dickson (RLA) Senior Landscape Description: Architect (949) 724-2814 Description: Review Agency documents, Assist in Design Review and Construct Ability, Job Costing to Budget, Installation of 13 miles of irrigation and landscaping in each direction (26 miles), and three years Area: maintenance. Initial work included transplanting over hundred Status: mature palm trees Area: 136 Acres Status: Completed — Feb 2008 with Maintenance until Mar 2011 Client: Caltrans, District 11 San Diego Project: Route 15, 76, 78 Emergency Fire Erosion Control Location: Fire impacted areas In San Diego County Contract: $3,989,000.00 Contact: Chuck Deyoe (RLA), District 11 Caltrans Senior Landscape Architect (858) 467-4091 Description: After 2007 wildfires, PRG was selected to provide erosion control of burned area. Our selection was based on our outstanding relationship and rapport with Caltrans. Caltrans District 11 received an award for this work due to their foresight and rapid response. We installed 220,000 LF (42 miles) of fiber rolls, 666 acres of native seed and hydromulch, trimmed dead trees, and cleared sediment from basins, and traffic control with full closures. Area: 660 Acres Status: Completed —August 2008 Client: Caltrans, District 11 San Diego Prime: SKANSKA USA CIVIL WEST Project: Route 6, 56, 805 Interchange, #11-030104 Location: Del Mar, San Diego, CA Contract: $3,188,841.00 Contact: Brandon Liesemeyer, Project Manager, SKANSKA (619) 671- 7709 Description: Installation of 140 acres of Irrigation, planting, and hydroseeding in conjunction with the construction of interchange bridges, ramps, and lane widening. Initial work include transplanting Torrey Pines and wetland mitigation. Area: 140 Acres Status: Completed August 2008 page 9 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Riverside County Transportation Agency Prime Contractor: SEMA Construction Project: Route 60 OHV Widening, Dist 08 Caltrans Location: Moreno Valley, CA Contract: $1,585,293.00 Contact: Azzam Saad, P.E., Esq. (949) 470-0500 Description: Installation of irrigation and planting to new planting areas due to Description: widening of Route 60. The work included multiple phases and coordination with many soundwalls over a 4.7 mile area. The existing planting was under our contract to maintain and incorporate into the new planting and irrigation, bioswales, and Area: erosion control. Area: 68 Acres Status: Completed June 2006 Client: Caltrans, District 05 Project: Route 101 Landscape Improvements Location: Paso Robles, CA Contract: $2,428,175 Contact: Tim Richards, Resident Engineer (805) 542-4765 Description: The highway planting improvements include removal and eradication of Invasive species, installation of new slope paving at Route 46 interchange to Route 101, AC paving of gore areas, irrigation and planting the remaining 22 acres and three years plant Area: establishment. Area: 22 Acres Status: Completed April 2010 Client: San Diego Cemetery Association Project: Cypress View Mausoleum Improvements Location: San Diego, CA Contract: $437,323.55 Contact: Mike Green, ASLA, Clark & Green Associates (714) 434-9803 Description: Improvements include demolition of existing, grading, concrete improvements within public rights of way, storm drain improvements, installation of 616 double stack crypts, fencing, irrigation and planting. Area: 2 Acres Status: Completed March 2010 page 10 of 16 EXHIBIT A PAST PROJECTS (continued) Client: SCI Project: Eternal Hills Memorial Park Mitigation Location: Oceanside, CA Contract: $740,000.00 Contact: Bob Clark, ASLA, Clark & Green Associates (714) 434-9803 Description: The mitigation around and with the cemetery open space included Status: the clearing of 28 acres of non-native weeds, installation of Irrigation, planting native contract grown plants, and seeding, Client: erosion control BMPs, and maintenance for 5 years. Area: 28 Acres + oversight of 20 additional acres Status: Construction completed January 2009, Maintenance period five Contract: years to 2014. Client: Caltrans District 5 Project: Route 150 Native Restoration Location: Carpenteria, CA Contract: $218,000 Contact: Curtis Johnson, Resident Engineer (805) 748-5218 Description: The Caltrans contract included a storm water pollution prevention Status: plan (SWPPP), temporary Irrigation system, clearing of exotics along a blue line stream, planting native Oak woodland habitat and Client: maintenance for three years. Status: Construction completed Jan 2007, 3 year Maintenance in progress Location: to 2010 Client: Caltrans, District 11 San Diego Project: Route 5, Dei Mar Restoration #11-065104 Location: San Dieguito River / Route 5 Contract: $690,000 Contact: Chuck Deyoe, Senior Resident Engineer (858) 467-4091 Description: 11 Acre Habitat (CSS & Wetland) and 5 Year Maintenance Status: Construction Completed, Maintenance in Progress — Oct 2004 to Jan 2010 Fish & Game accepted a 1 % years early Jan 2009. Client: Caltrans District 5 Project: Route 101 Native Tree Planting Location: San Luis Obispo, CA Contract: $563,000 Contact: Tim Richards, Resident Engineer (805) 542-4765 Description: The Caltrans contract included a water pollution control plan (WPCP), temporary irrigation system, clearing of weeds, planting of native tree species along 20 miles of Route 101 and Maintenance. Status: Completed 2007 page 11 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Santa Margarita Water District Project: Talega — Southern Needle Grass Habitat Location: San Clemente (Talega) Contract: $501,000 Contact: Bart Lantz (949) 459-6504 Description: Installation of Southern Needle Grass (, Irrigation, Hydroseeding, Erosion Control and Maintenance for 5 years. Status: Completed 2007 — Fish & Game accepted 1 year early (original Client: completion date Sept 2008) Client: Santa Margarita Water District Project: Ladera Ranch Zone II Reservoir Location: Ladera, CA Contract: $552,000 Contact: Bart Lantz (949) 459-6504 Description: Installation of 13.8 Acres and enhancement of Coastal Sage Scrub and Maintenance for 5 years. Status: Completed May 2008 with Agency sign -off on-time. Client: Caltrans District 7 Project: Route 5 Riparian Habitat Prime: MCM Constructors Location: Santa Clarita, CA Contract: $146,000 Contact: MCM Constructors Description: The Caltrans contract included a temporary irrigation system, planting 10,000 container plants and cuttings over 3 acres and maintenance. Status: Completed 2007 Client: Caltrans District 9 Project: Route 395 Conway Summit Habitat and Erosion Test Plot Location: Conway Summit (between Bridgeport and Lee Vining), CA Contract: $507,000 Contact: Steve Miller, Resident Engineer (Dist 09 Office) Description: The Caltrans contract included contract growing native plants, Installation of several erosion control methods, planting 6,140 plants, hydroseeding, watering and maintenance for two years. Status: Completed 2006 page 12 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Caltrans District 7 Project: Route 5 Habitat Restoration Prime: Skanska Location: Templin, CA Contract: $629,000 Contact: Skanska Civil West, Riverside CA Description: The Caltrans contract included designing a temporary irrigation system, contract grow of 11,000 container plants, planting, Status: hydroseeding 51 acres, and maintenance for one year. Status: Completed 2008 Client: City of Newport Beach Project: Castaways Park Restoration Location: Newport Beach, CA Contract: $268,000 Contact: Randy Kearns, (949) 644-3082 Description: 12 Acre restoration of CSS Habitat and Establishment of % Acre of Carex pansa, Maintenance for 1 year. Grant project to City for Nature Conservancy and Coastal Commission. Status: Completed - March 2006 Client: Sukut Construction, Inc. Project: Prima Dechescha Landfill, Zone 1, Phase B Location: Various described above, Orange County, LA County Contract: $580,000 Contact: Joe Philbin (714) 540-5351 Description: 25 Acre Coastal Sage Scrub, Willow Woodland, & Marsh Habitat Restoration and Maintenance. The work involved designing an Irrigation system and plant mosaics consistent with the permit documents and to meet agency approval. Status: Completed Spring 2004 — Fall 2002 to Spring 2004 Client: Taylor Woodrow Project: Santa Luz Native Grassland Hydroseeding Location: Near Rt56, San Diego County Contract: $1,300,000 Contact: NIA Description: Hydroseeding 450 acres native grassland on developed slopes. Status: Completed — Fall 2000 to Spring 2002 page 13 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Lennar Homes Project: Coto de Caza, CSS Mitigation & Maintenance Location: Orange County at Coto de Gaza Contract: $238,000 Contact: Bob Clark (714) 434-9803 Description: Construction of CSS habitat for 24 Acres: includes invasive weed eradication, discing, seeding, erosion control, planting, and 5 years of maintenance plus additional maintenance at extra work. Status: Completed with Agency sign -off February 2004 Client: Lennar Homes Project: Coto de Caza, CSS Mitigation & Maintenance Location: Orange County at Coto de Gaza Contract: $112,000 Contact: Bob Clark (714) 434-9803 Description: Construction of CSS habitat for 12 Acres: includes invasive weed eradication, discing, seeding, erosion control, planting, and 5 years of maintenance plus additional maintenance at extra work. Status: Completed with Agency sign -off February 2004 Client: Lennar Homes Project: Coto de Caza, CSS Maintenance Location: Orange County at Coto de Gaza Contract: $46,000 Contact: Bob Clark (714) 434-9803 Description: Maintenance of coastal sage scrub habitat for 20 Acres. The project work includes weed eradication, weeding, over seeding, erosion control. Status: Completed — June 2000 to June 2005 Client: San Diego County Project: Harbison Canyon Fire Erosion Control Location: Route 8 near Alpine, CA Contract: $108,000 Contact: Cid Tesoro, San Diego County Public Works Description: We applied erosion control material (hydraulic mulch and tackifier) to remote areas. The project required the stabilization of 80 acres in a very short period. We mobilized three hydroseeders (3300 gallon) and two water trucks to treat the area in eight (8) short days. Many pictures of our three hydroseeder (green) have been featured in page 14 of 16 EXHIBIT A PAST PROJECTS (Continued) articles discussing fire and remote revegetation article (Soil Erosion & Hydroseeding, Jan/Feb 2006). Status: Completed 2003 Client: Lennar Homes Project: Coto de Caza, Willow/Riparian Maintenance Location: Orange County at Coto de Caza Contract: $73,500 + $21,000 in addition services Contact: Bob Clark (714) 434-9803 Description: Maintenance of willow habitat for 27 Acres. The project work Description: includes invasive weed eradication, weeding. Status: Completed with Agency Buy -off 2003 — May 1998 to May 2003 Client: Department of Water Resources Project: Mojave Siphon Powerplant and Devil Canyon Second Afterbay Location: Riverside County, San Bernardino & Silverwood Lake Contract: $381,000 + 3 years extended PE & off site work for $612,066 Contact: John Squires, Environmental Specialist, (916) 653-5363 Description: Mitigation for DWR as required by FERC with Final Approval by Fish & Game. The project work Includes 12 acres of grading, site preparation, irrigation design and installation, invasive weed Status: eradication, weeding, planting, seeding, maintenance for 3 years, and quarterly monitoring reports. DWR extended our contract an additional two (2) years for additional site restoration and consulting. Status: Completed December 2005 Client: Department of Water Resources Project: Devil Canyon Emergency Fire Slope Stabilization — Native Habitat Location: Riverside County, San Bernardino & Silverwood Lake Contract: Contract Change Order $268,000 Contact: John Squires, Environmental Specialist (916) 653-5363 Description: In 2003 the wildfires impacted three locations - Devil Canyon Power Plant in San Bernardino and Mojave Siphon Power Plant near Lake Silverwood, and Silverwood Lake water shed. We developed several application methods and associated materials to provide cost effective yet efficient erosion control for 85 acres. An additional 140 acres were treated via Straw (169 ton) mulching with a Helicopter to fire burned areas above Lake Silverwood. The work commenced and completed in a short period due to recent erosion and potentially more. This project was featured in Land and Water, Jan/Feb 2007. Status: Completed January 2004 page 15 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: County of Orange Project: Talbert Nature Preserve Habitat Restoration Location: West of Victoria Avenue and Santa Ana River, Costa Mesa, CA Contract: Contract Change Order $1,099,269.33 Contact: Rory Paster, Orange County Public Works (714) 834-3739 Description: Restoration of temporary impacts to riparian vegetation, eradication Description: of exotic plant species, preparing surfaces strata of soil for planting, soil preparation, installation of straw wattles, irrigation and planting Installation, 90 day plant establishment, and additional 270 day plant establishment and maintenance period. Status: Completed April 2011 Client: County of Riverside Flood Control Project: Gavilan Hills Habitat Mitigation Location: East end of Smith Road, off Cajalco Rd, Riverside, CA Contract: Contract Change Order $481,113.97 Contact: Kris Flanigan, Environmental Regulatory Services (951) 955- 8581 Description: Restoration of coastal sage scrub and riparian vegetation, site grading, eradication of exotic plant species, soil preparation, erosion control measures, irrigation and planting installation, and oner year plant establishment. Plant maintenance extended an additional three years by contract change order. Status: Completed April 2010 (construction and first year of maintenance). Currently in second year of extended maintenance. page 16 of 16 EXHIBIT A PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of January, 2013, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Pacific Restoration Group, Inc. (hereinafter referred to as the "Consultant") RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide Phase 3 hydroseeding services for the 2C Ranch-Trabuco Creek Habitat Restoration Project; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than June 30, 2013. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $60,112.00 (sixty -thousand, one -hundred and twelve dollars and no cents) as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. ATTACHMENT 1 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive 3 boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit 4 the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.6 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.7 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: 5 To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: City Clerk's Office To Consultant: John Richards, President Pacific Restoration Group, Inc. PO Box 429 Perris, California v92572-0429 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] N. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Hans Van Ligten, City Attorney CITY OF SAN JUAN CAPISTRANO John Taylor, Mayor CONSULTANT M 7 John Richards, President Pacific Restoration Group, Inc. cQ,estoratiory Crop EXHIBITA December 17, 2012 City of San Juan Capistrano Development Services Department 32400 Paseo Adelanto San Juan Capistrano, CA 92675 RE: Request of Proposals — Hydroseed Services for the 2C Ranchlrrabuco Creek Habitat Restoration Project Dear William Ramsey, We are pleased to submit our proposal for the hydroseed services in the 2C Ranchlirabuco Creek Habitat Restoration Project. Attached are the following: 1. Proposal pricing 2. Work Order Report detailing the labor, equipment and material by item. 3. Material Load Sheets for both Upland and Riparian areas, detailing the material components by slurry load. 4. Company Resume including key personnel and past projects. It will take approximately 15 working days to complete the hydroseed installation. Let me know if you have any questions or need additional information. Sinc r John is ar Preside t PO Box 429 Parris California 92572-0429 EXHIBITA lel 951.940p✓19(650flb1i 951.940.6501 PROPOSAL 12212012 Revised To: City of San Juan Capistrano Attn: Estimating Bid Date: 12/172012 at 5:30 pm `F``�5tord�tijon/G�roup Project: 2C Ranch/7rabuco Creek HRP Hydroseed Services Addm's: none Item Description Description Unit Unit Q�Unit $ Extension Extension 1 Mobilization LS 1 $ 3,000.00 $ 3,000.00 2 Hydroseed Upland Area AC 38 $ 1,298.00 $ 49,324.00 3 Hydroseed Riparian Area AC 6 $ 1,298.00 1 7,788.00 Total Bid $ 60,112.00 Contractors license 685511, class. A,B,C27 This proposal is void unless accepted within 90 days. 8-2012-12-17 2C Ranch-Trabuco Creek 12/21/2012 5:59 PM PO Box 429 Perrisq CICa ornia 925720429 EXHIBITA lel 951.940P 951.940.6501 A G �Le5tprAtion G/,b 4 n Work Order Report Pd Box 429 Perris Tal 951940.6069 California 92572 Fax 951.940.6501 Project Name: 2C Ranch/Trabuco Creek HRP Hydroseeding Customer. City of San Juan Capistrano Job Number. Billing Address: 32400 Paseo Adelanto Bid As. Prime San Juan Capistrano, CA 92675 Estimator: John Richards Phone: Project Address: Contact: Bill Ramsey Completion Date: I uescnpaon Job Cost ID Wj i -1- Mobilization 0 Pre -Project Tour/Coordination �V 1 Man W/pickup Truck (2.00 DY/LS, 2.00 DY, 8.00 HR/DY) 4 Ford F1S0/F250 Pickup a� SC Lab Foreman PRG (gi Hydroseed Mobilization Move-In/out (Hydroseeder) Jr Hydroseeding Finn T330 (8.00 PH/DY, 1.00 DY, 8.00 HR/DY) 400/200 4 Finn T330 3000 Gal Hydroseeder 44 Ford F150/1`250 Pickup 0$ Operator Landscape (!,b SC Lab Landscape (P) Yard Items Task JC ID entity UM 1.00 LS �� 1.00 LS 1.00 LS 16.00 HR 16.00 HR 1.00 LS 1.00 EACH 1.00 DY 8.00 HR 8.00 HR 8.00 HR 8.00 HR 1.00 IS Business License 1.00 LS ,4 Outhouse 1.00 MO Ih 2 - 2 - Hydroseed Upland Area 40.00 ACRE rig} Hydroseed 40.00 ACRE Jw Hydroseeding Finn T330 (0.50 ACRE/PH,10.00 DY, 8.00 HR/DY) 400/200 40.00 ACRE Finn T330 3000 Gal Hydroseeder 80.00 HR Ford F150/F250 Pickup 80.00 HR Ci Operator Landscape 80.00 HR C3� SC Lab Landscape 80.00 HR SC Lab Tender 2 80.00 HR j Upland Seed Mix 40.00 ACRE 10 Conwed Wood Mulch (lb) 72,000.00 LB 0 MycoApply Endo 2,400.00 LB 30 Environmend Soil Stabilizer 51600.00 LB iii 3 - 3 - Hydroseed Riparian Area 14.00 ACRE (P> Hydroseed 14.00 ACRE J,v Hydroseeding Finn T330 (0.50 ACRE/PH, 3.S0 DY, 8.00 HR/DY) 400/200 14.00 ACRE 12/17/2012 4:11:07 PM Page 1 of 2 page 3 of 16 EXHIBIT A Description Job Cost ID Task JC ID Quantity UM (Rem 3 - 3 - Hydmseed Rlpan'an Area conb►nued) Conwed Wood Mulch (Ib) ?a Finn T330 3000 Gal Hydroseeder 28.00 HR Ford F150/F250 Pickup 28.00 HR C` Operator Landscape 28.00 HR SC Lab Landscape 28.00 HR SC Lab Tender 2 28.00 HR 3/ Riparian Seed Mix Conwed Wood Mulch (Ib) MycoApply Endo Environmend Soil Stabilizer 12/17/2012 4:11:07 PM 2C RancNTrabuco Creek HRP Hydroseeding page 4 of 16 14.00 ACRE 25,200.00 LB 840.00 LB 1,960.00 L8 Page 2 of 2 EXHIBIT A Material Load Sheet TYPE OF JOB: Upland Areas PROJECT: 12C Ranch/Trabuco Crk jJob # LOCATION: ISan Juan Capistrano Date: TYPE. D D # APPL. 1 1 0 endin AG 1 40 1 40 I AC= 43,5 MATERIAL: Total Units SEED: UNIT Qt /AC Qt IAC Qty Loaded Upland Mix by Owner ac 1 1 40 80 112 bags ac 0 0 AMENDMENTS IMycoApply Ib 60 2400 60 40# BAGS Ib 0 FIBER: Conwed 100% Wood STABILIZER: Environmend Ib 1800 72000 1,440 50# BALES 36.0 Pallets Ib 1 140 Note: to calculate coverage/load, enter lbs of fiber per load. TSO = 350 lbs, T330 =1000 lbs 1st Application Coverage sf 21,780 Seed ac 0.5 MycoApply Ib 30 Fiber Ib 900 Stabilizer Ib 70 5600 112.0 50# BAGS Number of Loads 80.00 JohnPlEstimatesTRG►2012 est18-2012-12-17 San Juan Capistrano HydroseedlLoad Sheet Erosion Control Upland Load Sheet12117/2012 page 5 of 16 EXHIBIT A Material Load Sheet TYPE OF JOB: Riparian Areas MATERIAL: SEED: Riparian Mix by Owner AMENDMENTS IMycoApply FIBER: Conwed 100% Wood STABILIZER: Environmend PROJECT: 12C Ranch/Trabuco Crk Job # LOCATION: 1San Juan Ca istrano ]Date: TYPE: D D # APPL. 1 0 ACI 14 1 14 UNIT Qt IAC Qt /AC ac 1 ac Ib 60 Ib pending Total Units Qty Loaded 14 28 1/2 bags 0 0 840 21 40# BAGS 0 Ib 1800 25200 504150# BALES 12.61 Pallets lb 1 140 Note: to calculate coveragelload, enter lbs of fiber per load. T90 = 350 lbs, T330 =1000 lbs 1st Application Coverage sf 21,780 Seed ac 0.5 MycoApply Ib 30 Fiber Ib 900 Stabilizer Ib 70 1980 39.2 50# BAGS Number of Loads 28.00 JohnFAEstimateMPRO2012 est1B-2012-12-17 San Juan Capistrano HydroseedlLoad Sheet Erosion Control Riparian Load Sheet12/17/2012 page 6 of 16 EXHIBIT A INTRODUCTION Pacific Restoration Group (PRG) was incorporated in 1993 to provide professional landscape construction services throughout California. PRG was created in response to an increasing need for knowledgeable and cost effective habitat restoration/revegetation contractors in Southern California. Our firm is comprised of two key managers, a support team, accounting and estimating, equipment operators and laborers, superintendents and foremen and all requisite equipment. Our staff is experienced at solving problems pertaining to a diverse range- of projects from native restoration to highway landscaping and erosion control. Our background and experience allow us to provide the client with a responsive and interactive commitment to quality. At PRG, our ultimate responsibility is to help create a final product that satisfies the clients' need and the end user. We understand that every restoration project is unique unto itself and that success is not only a reflection of our integrity as a contractor, but the integrity of our client as well. Company Information Pacific Restoration Group, Inc (PRG) is a privately held construction corporation licensed to perform work related to Engineering (A), Building (B), and Landscape (C-27) in the State of California. Our primary work is landscape construction and erosion control with a 90/10 split between public work projects and private developers respectively. The erosion control division services the private developer portion as well as public works. We are signatory to the laborers and operating engineer unions. We are members of AGC (Associated General Contractors), SCCA (Southern California Contractors Association), IECA (International Erosion Control Association), SERCAL (Society of Ecological Restoration), and Cal -IPC (California Invasive Plant Council). Executive Summary PRG strives to provide progressive and intelligent solutions to the implementation of construction, erosion control, and habitat restoration projects while emphasizing service to our clients. We bring to each project a team spirit and believe a supportive and interactive relationship between client, other contractors, and consultants is essential to a project's success. PRG's honed response team consists of collaboration between a pro -active management team, a licensed landscape architect, and key personnel in/out of the field. Collectively, PRG has the ability and energy to create a successful project. Our experience and technical competence is apparent in our success of project and client satisfaction of completed projects. We have worked hard to understand the timing and execution of projects. Our management philosophy is to provide the highest efficiency allowable. page 7 of 16 EXHIBIT A ORGANIZATION AND KEY PERSONNEL Officers / Owners / Managers John Richards — President, General Manager, Estimating Responsibility: Estimating, Contracts, Const. Oversight, Administration Capacity: Company Wide Danny Richards -Vice President, Operations Manager, Registered Landscape Architect (4184) Responsibility: Project Management, Change Orders, Const. Oversight Capacity: Company Wide Field Supervisors / Project Administration Guy Gray — Superintendent Responsibility: Crew Oversight, Safety, Quality Control, Inspections Capacity: Multiple Crews, Multiple Projects Jacob Whall — Project Administer/Estimating Responsibility: Estimating, Submittals, Dig Alerts, Material Control, Tracking Progress for Payment, As-Builts, Close-out Documents Capacity: Multiple Projects Foreman Pedro Anaya Responsibility: Capacity: Agustine Avila Responsibility: Capacity: Luis Espinoza Responsibility: Capacity: Guadalupe Marin Responsibility: Maintenance Capacity: Jose Marin — Foreman Responsibility: Capacity: Salvador Martinez Responsibility: Capacity: Salvador Ortiz Responsibility: Capacity: Southern California Laborers Union Daily Operations on Construction and Maintenance Multiple Crews, 3 million dollar contract Southern California Laborers Union Daily Operations on Construction and Maintenance Large crew, 1 million dollar contract Southern California Laborers Union Daily Operations on Major Construction and Maintenance Multiple Crews, 3 million dollar contract Operating Engineers, Local 12 Union Daily Operations of Erosion Control & Construction, Multiple Crews, 2 million dollar contract Operating Engineers, Local 12 Union Daily Operations of Erosion Control Specialty Erosion Crews, 1 million dollar contract Southern California Laborers Union Daily Operations of Construction and Maintenance Multiple Crews, 2 million dollar contract Southern California Laborers Union Daily Operations of Maintenance & Specialty Construction Single Maintenance Crew, Multiple Projects page 8 of 16 EXHIBIT A PAST PROJECTS Client: Orange County Transportation Agency Prime: Granite Meyers Rados, Joint Venture Project: Route 22 Design / Build Widening Location: Various Cites — Orange County over 13.5 miles Contract: $9,962,878 Construction with 3 year maintenance Contact: Granite Construction - David Smith at david.smith@gcinc.com Description: Caltrans Oversight — Eric Dickson (RLA) Senior Landscape Description: Architect (949) 724-2814 Description: Review Agency documents, Assist in Design Review and Construct Ability, Job Costing to Budget, Installation of 13 miles of irrigation and landscaping in each direction (26 miles), and three years Area: maintenance. Initial work included transplanting over hundred Status: mature palm trees Area: 136 Acres Status: Completed — Feb 2008 with Maintenance until Mar 2011 Client: Caltrans, District 11 San Diego Project: Route 15, 76, 78 Emergency Fire Erosion Control Location: Fire impacted areas in San Diego County Contract: $3,989,000.00 Contact: Chuck Deyoe (RLA), District 11 Caltrans Senior Landscape Contact: Architect (858) 467-4091 Description: After 2007 wildfires, PRG was selected to provide erosion control of Description: burned area. Our selection was based on our outstanding relationship and rapport with Caltrans. Caltrans District 11 received an award for this work due to their foresight and rapid response. We installed 220,000 LF (42 miles) of fiber rolls, 666 acres of native Area: seed and hydromulch, trimmed dead trees, and cleared sediment Status: from basins, and traffic control with full closures. Area: 660 Acres Status: Completed — August 2008 Client: Caltrans, District 11 San Diego Prime: SKANSKA USA CIVIL WEST Project: Route 5, 56, 805 Interchange, #11-0301U4 Location: Del Mar, San Diego, CA Contract: $3,188,841.00 Contact: Brandon Liesemeyer, Project Manager, SKANSKA (619) 671- 7709 Description: Installation of 140 acres of irrigation, planting, and hydroseeding in conjunction with the construction of interchange bridges, ramps, and lane widening. Initial work include transplanting Torrey Pines and wetland mitigation. Area: 140 Acres Status: Completed August 2008 page 9 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Riverside County Transportation Agency Prime Contractor: SEMA Construction Project: Route 60 OHV Widening, Dist 08 Caltrans Location: Moreno Valley, CA Contract: $1,585,293.00 Contact: Azzam Saad, P.E., Esq. (949) 470-0500 Description: Installation of irrigation and planting to new planting areas due to Widening of Route 60. The work included multiple phases and coordination with many soundwalls over a 4.7 mile area. The Area: existing planting was under our contract to maintain and Area: incorporate into the new planting and irrigation, bioswales, and Status: erosion control. Area: 58 Acres Status: Completed June 2006 Client: Caltrans, District 05 Project: Route 101 Landscape Improvements Location: Paso Robles, CA Contract: $2,428,175 Contact: Tim Richards, Resident Engineer (805) 542-4765 Description: The highway planting improvements include removal and eradication of invasive species, installation of new slope paving at Route 46 interchange to Route 101, AC paving of gore areas, irrigation and planting the remaining 22 acres and three years plant Area: establishment. Area: 22 Acres Status: Completed April 2010 Client: San Diego Cemetery Association Project: Cypress View Mausoleum Improvements Location: San Diego, CA Contract: $437,323.55 Contact: Mike Green, ASLA, Clark & Green Associates (714) 434-9803 Description: Improvements include demolition of existing, grading, concrete improvements within public rights of way, storm drain improvements, installation of 616 double stack crypts, fencing, irrigation and planting. Area: 2 Acres Status: Completed March 2010 page 10 of 16 EXHIBIT A PAST PROJECTS (continued) Client: SCI Project: Eternal Hills Memorial Park Mitigation Location: Oceanside, CA Contract: $740,000.00 Contact: Bob Clark, ASLA, Clark & Green Associates (714) 434-9803 Description: The mitigation around and with the cemetery open space included Status: the clearing of 28 acres of non-native weeds, installation of irrigation, planting native contract grown plants, and seeding, Client: erosion control BMPs, and maintenance for 5 years. Area: 28 Acres + oversight of 20 additional acres Status: Construction completed January 2009, Maintenance period five Contract: years to 2014. Client: Caltrans District 5 Project: Route 150 Native Restoration Location: Carpenteria, CA Contract: $218,000 Contact: Curtis Johnson, Resident Engineer (805) 748-5218 Description: The Caltrans contract included a storm water pollution prevention Status: plan (SWPPP), temporary irrigation system, clearing of exotics along a blue line stream, planting native Oak woodland habitat and Client: maintenance for three years. Status: Construction completed Jan 2007, 3 year Maintenance in progress Location: to 2010 Client: Caltrans, District 11 San Diego Project: Route 5, Del Mar Restoration #11-065104 Location: San Diegulto River / Route 5 Contract: $690,000 Contact: Chuck Deyoe, Senior Resident Engineer (858) 467-4091 Description: 11 Acre Habitat (CSS & Wetland) and 5 Year Maintenance Status: Construction Completed, Maintenance in Progress — Oct 2004 to Jan 2010 Fish & Game accepted a 1 % years early Jan 2009. Client: Caltrans District 5 Project: Route 101 Native Tree Planting Location: San Luis Obispo, CA Contract: $563,000 Contact: Tim Richards, Resident Engineer (805) 542-4765 Description: The Caltrans contract included a water pollution control plan (WPCP), temporary irrigation system, clearing of weeds, planting of native tree species along 20 miles of Route 101 and Maintenance. Status: Completed 2007 page 11 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Santa Margarita Water District Project: Talega — Southern Needle Grass Habitat Location: San Clemente (Talega) Contract: $501,000 Contact: Bart Lantz (949) 459-6504 Description: Installation of Southern Needle Grass (, Irrigation, Hydroseeding, Description: Erosion Control and Maintenance for 5 years. Status: Completed 2007 — Fish & Game accepted 1 year early (original Status: completion date Sept 2008) Client: Santa Margarita Water District Project: Ladera Ranch Zone II Reservoir Location: Ladera, CA Contract: $552,000 Contact: Bart Lantz (949) 459-6504 Description: Installation of 13.8 Acres and enhancement of Coastal Sage Scrub Description: and Maintenance for 5 years. Status: Completed May 2008 with Agency sign -off on-time. Client: Caltrans District 7 Project: Route 5 Riparian Habitat Prime: MCM Constructors Location: Santa Clarita, CA Contract: $146,000 Contact: MCM Constructors Description: The Caltrans contract included a temporary irrigation system, planting 10,000 container plants and cuttings over 3 acres and Status: maintenance. Status: Completed 2007 Client: Caltrans District 9 Project: Route 395 Conway Summit Habitat and Erosion Test Plot Location: Conway Summit (between Bridgeport and Lee Vining), CA Contract: $507,000 Contact: Steve Miller, Resident Engineer (Dist 09 Office) Description: The Caltrans contract included contract growing native plants, Installation of several erosion control methods, planting 6,140 plants, hydroseeding, watering and maintenance for two years. Status: Completed 2006 page 12 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Caltrans District 7 Project: Route 5 Habitat Restoration Prime: Skanska Location: Templin, CA Contract: $629,000 Contact: Skanska Civil West, Riverside CA Description: The Caltrans contract included designing a temporary irrigation system, contract grow of 11,000 container plants, planting, Status: hydroseeding 51 acres, and maintenance for one year. Status: Completed 2008 Client: City of Newport Beach Project: Castaways Park Restoration Location: Newport Beach, CA Contract: $268,000 Contact: Randy Kearns, (949) 644-3082 Description: 12 Acre restoration of CSS Habitat and Establishment of'/ Acre of Carex pansa, Maintenance for 1 year. Grant project to City for Nature Conservancy and Coastal Commission. Status: Completed - March 2006 Client: Sukut Construction, Inc. Project: Prima Dechescha Landfill, Zone 1, Phase B Location: Various described above, Orange County, LA County Contract: $580,000 Contact: Joe Phllbin (714) 540-5351 Description: 25 Acre Coastal Sage Scrub, Willow Woodland, & Marsh Habitat Restoration and Maintenance. The work involved designing an irrigation system and plant mosaics consistent with the permit documents and to meet agency approval. Status: Completed Spring 2004 — Fall 2002 to Spring 2004 Client: Taylor Woodrow Project: Santa Luz Native Grassland Hydroseeding Location: Near Rt56, San Diego County Contract: $1,300,000 Contact: NIA Description: Hydroseeding 450 acres native grassland on developed slopes. Status: Completed — Fall 2000 to Spring 2002 page 13 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: Lennar Homes Project: Coto de Caza, CSS Mitigation & Maintenance Location: Orange County at Coto de Caza Contract: $238,000 Contact: Bob Clark (714) 434-9803 Description: Construction of CSS habitat for 24 Acres: includes invasive weed eradication, discing, seeding, erosion control, planting, and 5 years of maintenance plus additional maintenance at extra work. Status: Completed with Agency sign -off February 2004 Client: Lennar Homes Project: Coto de Caza, CSS Mitigation & Maintenance Location: Orange County at Coto de Caza Contract: $112,000 Contact: Bob Clark (714) 434-9803 Description: Construction of CSS habitat for 12 Acres: includes invasive weed eradication, discing, seeding, erosion control, planting, and 5 years of maintenance plus additional maintenance at extra work. Status: Completed with Agency sign -off February 2004 Client: Lennar Homes Project: Coto de Caza, CSS Maintenance Location: Orange County at Coto de Caza Contract: $46,000 Contact: Bob Clark (714) 434-9803 Description: Maintenance of coastal sage scrub habitat for 20 Acres. The project work includes weed eradication, weeding, over seeding, erosion control. Status: Completed — June 2000 to June 2005 Client: San Diego County Project: Harbison Canyon Fire Erosion Control Location: Route 8 near Alpine, CA Contract: $108,000 Contact: Cid Tesoro, San Diego County Public Works Description: We applied erosion control material (hydraulic mulch and tackifier) to remote areas. The project required the stabilization of 80 acres in a very short period. We mobilized three hydroseeders (3300 gallon) and two water trucks to treat the area in eight (8) short days. Many pictures of our three hydroseeder (green) have been featured in page 14 of 16 EXHIBIT A PAST PROJECTS (Continued) articles discussing fire and remote revegetation article (Soil Erosion & Hydroseeding, Jan/Feb 2006). Status: Completed 2003 Client: Lennar Homes Project: Coto de Caza, Willow/Riparian Maintenance Location: Orange County at Coto de Caza Contract: $73,500 + $21,000 in addition services Contact: Bob Clark (714) 434-9803 Description: Maintenance of willow habitat for 27 Acres. The project work Description: includes invasive weed eradication, weeding. Status: Completed with Agency Buy -off 2003 — May 1998 to May 2003 Client: Department of Water Resources Project: Mojave Siphon Powerplant and Devil Canyon Second Afterbay Location: Riverside County, San Bernardino & Silverwood Lake Contract: $381,000 + 3 years extended PE & off site work for $612,066 Contact: John Squires, Environmental Specialist, (916) 653-5363 Description: Mitigation for DWR as required by FERC with Final Approval by Description: Fish & Game. The project work includes 12 acres of grading, site preparation, irrigation design and installation, invasive weed eradication, weeding, planting, seeding, maintenance for 3 years, and quarterly monitoring reports. DWR extended our contract an additional two (2) years for additional site restoration and consulting. Status: Completed December 2005 Client: Department of Water Resources Project: Devil Canyon Emergency Fire Slope Stabilization — Native Habitat Location: Riverside County, San Bernardino & Silverwood Lake Contract: Contract Change Order $268,000 Contact: John Squires, Environmental Specialist (916) 653-5363 Description: In 2003 the wildfires impacted three locations - Devil Canyon Power Plant in San Bernardino and Mojave Siphon Power Plant near Lake Silverwood, and Silverwood Lake water shed. We developed several application methods and associated materials to provide cost effective yet efficient erosion control for 85 acres. An additional 140 acres were treated via Straw (169 ton) mulching with a Helicopter to fire burned areas above Lake Sllverwood. The work commenced and completed in a short period due to recent erosion and potentially more. This project was featured in Land and Water, Jan/Feb 2007. Status: Completed January 2004 page 15 of 16 EXHIBIT A PAST PROJECTS (Continued) Client: County of Orange Project: Talbert Nature Preserve Habitat Restoration Location: West of Victoria Avenue and Santa Ana River, Costa Mesa, CA Contract: Contract Change Order $1,099,269.33 Contact: Rory Paster, Orange County Public Works (714) 834-3739 Description: Restoration of temporary impacts to riparian vegetation, eradication Description: of exotic plant species, preparing surfaces strata of soil for planting, soil preparation, installation of straw wattles, irrigation and planting installation, 90 day plant establishment, and additional 270 day plant establishment and maintenance period. Status: Completed April 2011 Client: County of Riverside Flood Control Project: Gavilan Hills Habitat Mitigation Location: East end of Smith Road, off Cajalco Rd, Riverside, CA Contract: Contract Change Order $481,113.97 Contact: Kris Flanigan, Environmental Regulatory Services (951) 955- 8581 Description: Restoration of coastal sage scrub and riparian vegetation, site grading, eradication of exotic plant species, soil preparation, erosion control measures, irrigation and planting installation, and one year plant establishment. Plant maintenance extended an additional three years by contract change order. Status: Completed April 2010 (construction and first year of maintenance). Currently in second year of extended maintenance. page 16 of 16 EXHIBIT A Date: 1/24/13 From: Bili Ramsey Service or Product Requested CITY OF SAN JUAN CAPISTRANO BID RECAP REPORT ( ) Informal Quotes ( ) Informal Bid (X ) Formal Bid ( ) Sole Source Bids/proposals were solicited from available, qualified firms for the above referenced project. The following firm(s) were/was considered: 1. Hydro Sprout Hydroseeding & Erosion Control 2. Pacific Restoration Group, Inc. 3. Quality Hydroseeding & Restoration After evaluating the bids/proposals submitted, it is our recommendation that the contract be awarded to Pacific Restoration Group, Inc. in an amount, not to exceed $ 60,112.00. This vendor was selected because: it's proposal meets the requirements of the Request for Proposals (RFP) and is the most cost -competitive proposal If bids were not received, document what steps were taken to obtain quotes, any vendors contacted that declined to bid, and if applicable why it Is not practical to receive three quotes. If Sole Source purchase or contract, provide detailed justification for this selection: If applicable, date approved by City Council: February 5. 2013. TO: 112111ILTIA 5s vt. 2/5/2013 ..�q6 D11 ��I/ FJNt\i City of San Juan Capistrano Agen ort Karen P. Brust, Citoan r Grant Taylor, Developm nt Services Director,94- Prepared by: William A. Ramsey QICP�4ssistant Development Services Director (W�� DATE: February 5, 2013 SUBJECT: Consideration of a Personal Services Agreement for the Hydroseeding of California Native Plant Seed for the 2C Ranch-Trabuco Creek Habitat Restoration Project (CIP 11204, 11205, and 11206)(Pacific Restoration Group, Inc.) By motion; approve a Personal Services Agreement with Pacific Restoration Group, Inc. for the hydroseeding of California native plant seed for the 2C Ranch/Trabuco Creek Habitat Restoration Plan not to exceed $60,112.00 to be fully funded with Orange County Transportation Authority (OCTA) Fn •;"onmental Mitigation Program (EMP) Grant funds, Caltrans Coon ant funds, and California Habitat Conservation Fund (HC— EXECUTIVE SUMMARI On September 27, 2010, the Orange County Transportation Authority (OCTA) awards -... ,vu0 Measure M2 Habitat Restoration Grant to fund implemental we 2C Ranch-Trabuco Creek Habitat Restoration Plan. The project encompasses roughly 40 acres of upland habitat on the City's 2C Ranch (former Shea property) and 14 acres along portions of Trabuco Creek. The City Council subsequently authorized execution of the $1,500,000 M2 Environmental Mitigation Program (EMP) Grant Contract with OCTA for the 2C Ranch/Trabuco Creek Habitat Restoration Project. The City has also received two State of California Habitat Conservation Fund (HCF) Grants of $100,000 each and has entered into a Cooperative Agreement with Caltrans for $150,000 to fund riparian (creek) restoration. This item was continued from the January 18, 2013 meeting to assure compliance with State Labor Code prevailing wage requirements. Staff confirmed that Pack Restoration Group, Inc.'s bid includes the prevailing wage. Staff recommends City Council approve a Personal Services Agreement with Pacific Restoration Group, Inc. to allow slope hydroseeding for the 2C Ranch-Trabuco Creek Habitat Restoration project consistent with the approved grant contract with the Orange County Transportation Authority as part of its M2 Environmental Mitigation Program (EMP) (Attachment 1). City Council Agenda Report February 5, 2013 Page 2 of 4 DISCUSSION/ANALYSIS: The City began implementation of the 2C Ranch-Trabuco Creek Habitat Restoration Project in January 2011 and is now beginning the third year of the five-year project. During the first two years, the City has completed the eradication of invasive plants through several "grow -kill cycles", completed planting along the Trabuco Creek corridor of the first phase of California native plants, has installed temporary irrigation, and is presently installing the irrigation pump and irrigation system within the upland habitat area on 2C Ranch. The 2C Ranch-Trabuco Creek Habitat Restoration phasing plan now calls for planting and hydro -seeding over the next several months to allow plants to get well established during cooler seasonal temperatures. The City published a Request for Proposals (RFP) soliciting proposals for the hydroseeding of California native plant seed (Attachment 2). The City received three proposals which met the minimum specifications established by the RFP with respect to background, experience, licensing and project scheduling (Attachments 2, 3, and 4): Firm Cost Hydro Sprout Hydroseeding & Erosion Control $78,529.98 Pacific Restoration Group, Inc. $60,112.00 Quality Hydroseeding & Restoration $91,675.80 Staff evaluated the three proposals and have determined that the proposal submitted by Pacific Restoration Group, Inc. meets the requirements of the Request for Proposals (RFP) and is the most cost -competitive proposal. FISCAL IMPACT: These purchases will be funded using grant awards that the City has secured and will require no expenditure of City funds. Project funding is being provided by an OCTA $1,500,000 Environmental Mitigation Program (EMP) grant, a $150,000 Cooperative Agreement with Caltrans, a $100,000 California 2009 Habitat Conservation Fund (HCF) grant, and a $99,925 California 2010 HCF grant. ENVIRONMENTAL IMPACT: Not applicable. PRIOR CITY COUNCIL REVIEW: • On September 21, 2010, the City Council approved a Cooperative Agreement with Caltrans to restore 1.264 acres of riparian habitat along Trabuco Creek with Caltrans providing $150,000 in funding. City Council Agenda Report February 5, 2013 Page 3 of 4 • On December 2, 2010, the City Manager executed a Grant Contract with the State of California for a $100,000, Year 2009 Habitat Conservation Fund (HCF) Grant for the restoration of 7.37 acres of riparian habitat along Trabuco Creek. • On February 1, 2011, the City Council authorized execution of the $1,500,000 M2 Environmental Mitigation Program (EMP) Grant Contract with OCTA for the 54 -acre 2C Ranch-Trabuco Creek Habitat Restoration Project. • On September 21, 2011, the City Manager executed a City Council -approved grant contract with the State of California for a $99,925, Year 2010, Habitat Conservation Fund (HCF) Grant for the restoration of 5.0 acres of riparian habitat along Trabuco Creek. • On November 13, 2012, the City Council approved the purchase of California native plants for the project from Tree of Life Nursery for $87,976.10 and approved the purchase of California native seeds from S&S Seed for $55,858.91 to be fully funded with grant funds. • The City Council or City Manager, as appropriate, have previously approved various contracts including a 5 -year, $148,000 contract with Derek Ostensen & Associates for field management of the restoration project; a $119,990 contract with Orange County Conservation Corps (OCCC) for planting and the installation of the temporary irrigation system; an $18,090 contract with Dudek & Associates for design of the temporary irrigation system; a $107,528 contract with Hydroscape for irrigation system supplies; a $95,130 contract with Dudek & Associates for biological monitoring; a $21,363 contract with Green Product Sales for the irrigation pump; and a $23,460 contract with Tree of Life Nursery for the purchase of first planting phase California native plants. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: Not applicable. NOTIFICATION: Hydro Sprout Hydroseeding & Erosion Control Pack Restoration Group, Inc. Quality Hydroseeding & Restoration ATTACHMENTS: Attachment 1 - Request for Proposals (RFP) for 2C Ranch-Trabuco Creek Habitat Restoration Project 2013 Hydroseeding Attachment 2 - Personal Services Agreement (PSA) Attachment 3 - Hydro Sprout Hydroseeding & Erosion Control Attachment 4 - Quality Hydroseeding & Restoration CITY OF SAN JUAN CAPISTRANO REQUEST FOR PROPOSALS PROVISION OF HYDROSEED SERVICES FOR THE 2C RANCH/TRABUCO CREEK HABITAT RESTORATION PROJECT SUBMIT YOUR PROPOSAL BY 5:30 P.M. MONDAY, DECEMBER 17, 2012 TO: City of San Juan Capistrano Attn: William Ramsey, AICP, Assistant Director Development Services Department 32400 Paseo Adelanto San Juan Capistrano, California 92675 I. INTRODUCTION & BACKGROUND The City of San Juan Capistrano is a small community of approximately 38,000 residents located in South Orange County, California, roughly midway between the Cities of San Diego and Los Angeles (see Exhibit A, Regional Vicinity Map). The City is characterized by its extensive open space lands which comprise roughly 48% of the City's land area and its preserved ridgelines. The City is currently implementing a 54 -acre habitat restoration project for improving natural habitat and wildlife resources in the project area. The 2C Ranch-Trabuco Creek Restoration Area is located within the Trabuco Creek watershed in the northern area of the City. The project entails two contiguous, core areas consisting of both upland and riparian habitat: The upland portion of the project consists of 40 acres of mild to steeply sloping topography that supports degraded coastal sage scrub habitat and a large population of invasive artichoke thistle and mustard. The area extends uphill from the Trabuco Creek riparian corridor to the Colinas ridgeline, where it connects to the Salt Creek Open Space Corridor, a permanent wilderness preserve and key wildlife corridor. • The riparian portion of the project consists of 14 acres along Trabuco Creek and its associated transitional zones. Trabuco Creek flows year round and is un - channelized as it passes through the project, providing a natural riparian environment that presently supports diverse sensitive floral and faunal species and which is conducive to supporting additional sensitive species. Vegetation on the creek banks and within the stream channel is a mix of native and non-native page 1 of 18 ATTACH M ENT 2 RFP, 2C Ranchrrrabuco Creek HRP Provision of Hydroseed Services 2 City of San Juan Capistrano species. Native vegetation primarily consists of mulefat and southern willow scrub, with occasional sycamore and oak trees. Invasive vegetation features significant stands of arundo, as well as a small but growing area of tamarisk and pampas grass. The City is presently completing the final phases of invasive plant removal from the 54 acre restoration area. The primary aim of the restoration plan is the removal and control of all invasive, non-native plants across the entire restoration area, followed by the planting and hydroseeding of California native species so as to establish a more diverse and multi -storied native habitat conducive to supporting a wide array of native plants and wildlife. II. SCOPE OF WORK Provision of Hydroseed Services: Hydroseed contractor shall coordinate and apply a hydroseed mix of native seed species (1,670 pounds of seed) and slurry aggregates throughout approximately 44 acres of the project site, as directed by the project plans and Project Manager, for purposes of establishing plant growth and native habitat restoration as outlined on Exhibit B, Hydroseed Areas Map. The contractor will be experienced in providing hydroseed services including handling, mixing and applying hydroseed slurry for Southern California native plant habitat restorations, especially coastal sage scrub habitat and woodland -scrub riparian habitat. Contractor shall also have experience and suitable equipment by which to perform hydroseed services in the project's rural open space environment, which is accessible mainly by dirt roads (former ranch roads typically 12-20 foot in width with maximum grades of about 18%). Slopes requiring hydroseeding vary and in some areas are steeper than 2:1. Hydroseed will be applied by contractor in Areas 2, 3, 4, 6, 7 and 8 (see Exhibit B). Areas 2 through 6 are moderate grades and/or small, accessible slope banks. Area 8 is a larger site that is dirt road/truck-accessible throughout the majority of it, but features wider slopes and steeper grades in certain areas. Each Area's topography can be viewed by contractor on Google Earth (or equivalent) or visited in-person prior to bidding or following award of contract. Use attached "Area Map" and cross streets Camino Capistrano/Junipero Serra Road and/or Alipaz-Del Obispo Road for general coordinates to view site topography. The City has previously contracted with S&S Seed for provision of all native seed for the project, thus the scope of work required for this RFP does not include the hydroseed Vendor obtaining the seed. The Hydroseed contractor will be responsible for the following: 1. Completing a pre -project tour of the site with the Project Manager to a) review access roads and project -specific accessibility; b) discuss safety guidelines page 2 of 18 RFP, 2C Ranch/Trabuco Creek HRP Provision of Hvdroseed Services 3 City of San Juan Capistrano regarding on-site equestrian and other public uses of the property; c) view and discuss all hydroseed application areas; d) discuss any additional steps needed to prepare the site for hydroseed application; e) any further project considerations of concern to the City, Project Manager or Vendor. 2. Picking up the seed, which will be stored at a City of San Juan Capistrano facility, reviewing it for any quality imperfections and preparing it for hydroseed application at the project site. 3. Properly mixing all native seed and aggregate into the specified slurry noted in Exhibit C, Native Seed Specifications and uniformly applying it throughout the defined application areas. The estimated, though not guaranteed, date of application is expected to be late -January or early -February, 2013. Contractor shall determine dates of application with Project Manager at least fourteen (14) days prior to beginning work. Contractor shall notify Project Manager at least forty-eight (48) hours in advance of starting work; work shall be carried out in a diligent manner. 4. The Wood Fiber Mulch used to create the hydroseed slurry shall consist of: a) Wood fiber - Wood fiber shall be non-toxic, clean, natural non -recycled wood fiber processed to contain no germination or growth inhibiting factors, using non- toxic dye to facilitate metering of materials, manufactured in such a manner that after addition and agitation in slurry tanks with seed, water, and other approved additives, fibers in material will become uniformly suspended forming a homogeneous slurry that when hydraulically sprayed on ground, forms a blotter like ground cover impregnated uniformly with seed; which after application, will allow moisture, irrigation and rainfall to percolate to underlying soil. Suppliers shall certify that their product meets all foregoing requirements based on testing. b) Stabilizing emulsion - Stabilizing emulsion shall be a concentrated liquid chemical that forms a film upon drying and allows water and air to penetrate through the applied hydroseed layer to the underlying soil . The films shall be non-flammable and shall have an effective life of at least 1 year. Stabilizing emulsion shall be non-toxic to plant or animal life and non -staining to concrete or painted surfaces. In the cured state, the stabilizing emulsion shall not be re -emulsifiable. The material shall be registered with and licensed by the State Department of Food and Agriculture, as an "auxiliary soil chemical'. Hydroseed shall be applied as follows: a) The Contractor shall coordinate with the Project Manager to gain access to the Site, and to pre -arrange for the hydro seed slurry mixing. b) Seed shall be mixed at the project site in the presence of Project Manager. A one -ounce sample may be requested by the Project Manager. page 3 of 18 RFP, 2C Ranch/Trabuco Creek HRP Provision of Hvdroseed Services 4 City of San Juan Capistrano c) Organic soil stabilant shall be Ecology Control M -Binder, Ecotack, Terra Tack III, or an approved equal. d) Mycorrhizal inoculant shall be "MycoApply" or an approved equal in powdered form. e) Proportion and seed mix may be changed by the Project Manager to meet field conditions. Mixing of hydroseed materials shall be performed in a thoroughly clean tank with a built-in continuous agitation system or sufficient operating capacity to produce a homogeneous slurry, and a discharge system which will apply the slurry to the slopes at a continuous and uniform rate. A dispersing agent may be added provided the contractor furnishes evidence that the additive is not harmful to the mixture. Any materials considered harmful, as determined by Project Manager, shall not be used. The seed shall be the last item added to the slurry. f) Spray all areas with a uniform, visible coat using the green color of the mulch as a guide. The slurry shall be applied in a sweeping motion, in an arched stream so as to fall like rain allowing the mulch fibers to build on each other until a good coat is achieved and the material is spread at the required rate per acre. The Contractor shall manage the hydroseed application process so as not to drag spray hoses over existing plant material and shall attempt to spray from the edges of the planting areas whenever possible. g) Slurry mixture which has not been applied to the planting areas within four (4) hours after mixing will be rejected and shall be removed from the Site at the Contractor's expense. h) Slurry spilled into areas outside the limits of work shall be cleaned up at the Contractor's expense to the satisfaction of the Project Manager. i) The Contractor shall be responsible for repairing all ruts resulting from Contractor's vehicles in the performance of this contract. j) Once hydroseed has been applied, the Contractor shall keep the area moist until the end of the working day. Hydroseed shall not be applied while raining. Hydroseeding shall not be performed when the wind velocity is detrimental to the uniform distribution of the seed. Preparation of Itemized Bid: A line -item bid shall be provided that details the individual and total costs for the contractor to supply all hydroseed services specified by this RFP. This bid shall detail all supplies, labor, equipment and other related costs. The bid shall clearly delineate the services provided on a per -square foot cost, per -acre cost, schedule, and other line -item costs as needed to fully detail the project budget. The total bid amount will be all-inclusive and reflect all direct and indirect, not -to -exceed costs associated with providing hydroseed services to the project site. The City's Personal Services Agreement (contract) is a "not -to -exceed" contract. Seed quantities, species and slurry mix that will be provided for the 2C Ranch/Trabuco Creek Habitat Restoration hydroseed scope are noted in this RFP in Exhibit C in the page 4 of 18 RFP, 2C Ranchrrrabuco Creek HRP Provision of Hvdroseed Services 5 City of San Juan Capistrano addendum. Your proposal and itemized bid should reflect these species types and quantities. III. PROPOSAL REQUIREMENTS The proposal will include the following: A transmittal letter including a brief statement of understanding of the scope of the project, the general methodology to be used, and a description of the contractor's background and experience. The Proposal shall be signed by an individual authorized to bind the contractor and shall contain a statement that the proposal is valid for at least a 90 -calendar day period. A. A proposed scope -of -work (SOW) including a description of the specific requirements for the project, such as the hydroseed application standards, and other required components. Describe any methods or procedures to ensure the hydroseed services provide the most successful survival rates. B. A list of similar projects in which similar hydroseed services were provided by the Vendor and key staff to be used on this project. C. Project Schedule. •D. Total line -itemized bid proposal, including a tabular breakdown of all cost items, as well as any hourly rates, expenses or delivery charges as appropriate. E. Statements of Qualification of the contractor's project manager and any key staff. IV. PROPOSAL SUBMISSION Interested contractors are requested to submit their proposal in pdf format (300 dpi resolution, color or black & white) by e-mail to bramsey(M-sanivancapistrano.org in the Development Services Department, City of San Juan Capistrano by the time and date indicated on the coversheet of this RFP. V. SELECTION PROCESS A selection committee composed of City staff will review the proposals pursuant to City Council Policy 111, Consultant Selection with particular emphasis on the following factors to select the most qualified firm/person: A. Completeness of proposal. B. Vendor's experience and resources relating to native plant hydroseed scope and the ability of the Vendor to meet the quantity and quality requirements established herein. page 5 of 18 RFP, 2C Ranch/Trabuco Creek HRP Provision of Hvdroseed Services 6 City of San Juan Capistrano C. Professional qualifications of key personnel. D. Control of cost, schedule and quality on previous hydroseed services contracts, as directly related to similar projects by contacted references. After evaluation of the proposal and, if needed, subsequent interview, the City selection committee will select the most qualified contractor to negotiate an agreement to provide the hydroseed services through the completion of the Project. The City reserves the right to reject any or all proposals, to waive any informality or irregularity in any proposal received, and to be the sole judge of the merits of the respective proposals received. VI. INTERVIEW Proposals will be evaluated and ranked based on the City's consultant selection policy (City Council Policy #111). Those contractors with the highest -ranked proposals may be requested to participate in an interview with the City's selection committee to further present their company and key staff's qualifications. The interview process, if deemed necessary, may be conducted by either conference phone call or in-person as determined by the City. VII. AGREEMENT/ INSURANCE REQUIREMENTS The Vendor selected for the study will be required to execute a standard City of San Juan Capistrano Professional Services Agreement (see Exhibit D). Proposals will include a statement that the submitting Vendor is amenable to all provisions in the City's standard agreement. If a proposing Vendor takes exception to any of the terms in the Professional Services Agreement, the Vendor must notify the City of their specific issue(s) as soon as possible and determine whether the provision may be modified. Insurance requirements and indemnification requirements are not negotiable. VIII. CITY'S RIGHTS The City may investigate the qualifications of any proposer under consideration, require confirmation of information furnished by a proposer, and require additional evidence of qualifications to perform the services described herein. The City reserves the right to: A. Reject any or all of the proposals and issue a subsequent Request for Proposals. B. Cancel the entire Request For Proposal. C. Remedy technical errors in the Request for Proposal process. D. Appoint an evaluation committees to review proposals. page 6 of 18 RFP, 2C Ranch/Trabuco Creek HRP Provision of Hydroseed Services 7 City of San Juan Capistrano E. Seek the assistance of outside technical experts in proposal evaluation. F. Approve or disapprove the use of particular subcontractors. G. Award a contract to one or more proposers. H. Waive non -substantive errors or irregularities in proposals. This RFP in no way commits the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in the preparation and submission of proposals or in anticipation of a contract. IX. PUBLIC RECORDS ACT Responses to this RFP become the exclusive property of the City and subject to the California Public Records Act. Those elements in each proposal which are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as "TRADE SECRET', "CONFIDENTIAL", or "PROPRIETARY" may not be subject to disclosure. The City shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. Proposers which indiscriminately identify all or most of their proposal as exempt from disclosure without justification may be deemed non-responsive. In the event the City is required to defend an action on a Public Records Act request for any of the contents of a proposal marked "confidential", "proprietary", or "trade secret", the proposer agrees, upon submission of its proposal for City's consideration, to defend and indemnify the City from all costs and expenses, including attorneys' fees, in any action or liability arising under the Public Records Act. X. QUESTIONS Questions regarding this RFP should be sent in writing to Bill Ramsey, AICP, Assistant Director, via e-mail to: bra mseyCaD-sanivancayistrano.org. Questions concerning information already contained in the RFP will be answered in writing; questions requiring clarification or additional information may be addressed in an addendum to this RFP. All return correspondence involving questions and answers will be communicated to all other known proposers. EXHIBITS A - Regional Vicinity Map B - Hydroseed Areas Map C - Native Seed Specifications D - Personal Services Agreement page 7 of 18 CL N v O d •� F Cke 0 1191.11 EXHIBIT C 2C Ranch Trabuco Creek Habitat Restoration Project City of San Juan Capistrano Hydroseed - Species, Quantity and Specifications COASTAL SAGE SCRUB SEED LIST (38 acres) Scientific Name Common Name Lbs./Acre Total Lbs. % P/% G �Artemisla californica California Sagebrush 4.0 152_ 15/60 Baccharis pilularis consanguinea Coyote Brush 2.0 76 2/40 Enceliacallfornica :California Sunflower 3.0 114 _ 40/60 Eriogonum fosciculatwn Flat Top Buckwheat 4.0 152 50/10 Irlophyllum confertiflorum Golden Yarrow 2.0 76 30/70 Eschscholzia californica 'California Poppy 3.0 114 98/75 Gnapholium bicolor California Everlasting 0.5 19 5/40 lsocoma menziesii Coast Goldenbush 3.0 114 40/30 Lasthenia californica Goldfields 0.5 19 70/50 Lupinus bicolor Miniature Lupine 2.0 76 98/85 Lupinussucculentus (Arroyo Lupine 4.0 152 98/85 Lotus scoparius Deerweed 3.0 114 90/60 Mimulusauriontlocus ;Monkey Flower 2.0 76 2/60 Nosella lepida Foothill needlegrass 1.0 38 90/60 Nasella pulchra Purple needlegrass 2.0 76 90/80 Salvia apiana White Sage 1.0 38 70/30 Salvia melli ero Black Sage 3.0 114 70/50 SEED (LBS) 40 1,520 SLURRY MIX ,Fiber Mulch 1,800 68,400 Organic Soil Stabilant (Ta_c_kifier) 140 5,320 Mycorrhizal Inoculant 60 2,280 SLURRY (LBS) 2,000 76,000 %P/%G =Minimum percentage purity and percentage germination for acceptable seed quality. page 10 of 18 RIPARIAN & TRANSITIONAL SEED LIST (6 acres) Scientific Name Common Name Lbs./Acre Total Lbs. % P1% G Ambrosia psilostachya Western Ragweed 2 12 20/30 ;Artemisia douglasiana Mugwort 4 24 10/50 Artemesia drocunculus Tarragon 3 18 6/50 Artemisia palmeri San Diego Sagewort 3 18 15/50 lsocoma menziesil Coast Goldenbush 3 18 40/30 Lotus scoparius Deerweed 4 24 90/60 oenothero elata Hooker's Evening Primrose 1 6 98/75 Pluchea odorata Marsh Fleabane 2 12 20/50 Sis rinchlum bellum Blue Eyed Grass 3 18 95/75 SEED (LBS) 25 150 SLURRY MIX Fiber Mulch 1,800 10,800 Tackifier 140 840 M corrhizallnoculant 60 360 SLURRY (LBS) 2,000 12,000 %P/%G = Minimum percentage purity and percentage germination for acceptable seed quality. page 11 of 18 EXHIBIT D PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of , 2012, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and (hereinafter referred to as the "Consultant°). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to ;and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. [OPTION 1: ONGOING SERVICES, NO END DATE] This Agreement shall commence on the effective date of this Agreement and services required hereunder shall continue until notified that said services are no longer required, subject to 15 days notice of termination. [OPTION2: SPECIFIC TERM] This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $ [either, total contract amount, or amount per month or per fiscal year; also specify whether the total compensation includes expenses, etc.], [as set forth in Exhibit "B," attached and incorporated herein by reference [if Consultant provides a cost proposal or rate schedule]]. 1 page 12 of 18 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section S. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of 2 page 13 of 18 all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees 3 page 14 of 18 from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. if a Commercial General Liability Insurance form or other form with a arateg to the warkeneral go beate mit is performed this either the general aggregate limit shall apply separately agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, C including owned, hired anultant shall maintain in ldfnon- orce and effect Comprehensive Automobile Liability coverage, owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. if Consultant intends to employ employees to perform services under this 4 page 15 of 18 Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Priorto beginning anywork underthis Agreement, Consultant shall submitthe insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage [FOR PROFESSIONS/WORK EXCLUDED FROM GENERAL LIABILITY] Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Priorto beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. 5 page 16 of 18 In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: To Consultant: Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 6 page 17 of 18 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Hans Van Ligten, City Attorney CITY OF SAN JUAN CAPISTRANO By: Karen P. Brust, City Manager CONSULTANT By: 7 page 18 of 18 December 17, 2012 >th/dsoseedins and Erosion COMM QUOTEM MR121112106 To: William Ramsey, AICD, Asst Director -Development Services Department Fr: Mark Webster Re: 2C Ranch/ Trabuco Creek Habitat Restoration Project San Juan Capdstrano ,CA Area 8 - 38 Acres ITEM 1 Approximate Square Feet: 1,656,280 (Approximately 23 working days of installation) 1,800 #!acre Wood Fiber Mulch 140 #!acre Organic Soil Stabilant-Tackitier 60 #/acre Mycorrhizal Inoculant ESTIMATE: $67,866.48 or $ 1,786.96 Per Acre NOTE: Above estimate Includes all materials listed, labor/mobilization hours and delivery of materials. Seed Mix to be supplied and paid for by the City Of San Juan Capistrano. Areas 2.3-4-6-& 7 - 6 Acres ITEM 2 Approximate Square Feet: 261,360 (Approximately 4 working days of installation) 1,800 #/acre Wood Fiber Mulch 140 #/acre Organic Soil Stabilant-Tackifier 60 #/acre Mycorrhizal Inoculant ESTIMATE: $10,663.50 or $1,777.28 Per Acre .NQTE: Above Mix to be supudied and aterials listed, labor/mobilization hours and delivery of materials. S paid for by the City Of San Juan Capistrano. CalTirans Cerdfled SINBE, SMSE Cr -0877f, union local 1184, C27-682363 TERMS AND CONDITIONS: Eattmate b based on private wase. indoles lax and one uninterrupted move..= Each addticnal unschaduted move -on Wg be chamed 3400.00. Allmotodol Is guaranteed to base speeifiod above and dl wok pester,, wpl be [n a workmanFke nuwler. Cgent b to provide legal aaxlsa to onsite water glroltgh a 2 112- metered hydrant or equal connection. Arrival upon a aka with no water source Is subject to a rove -on large and rescheduUng. This proposal Is based upon full access of the job site with trucks and equipment blAg able to reach E6 areas with a Ma imum of 900 R of hose. EXCLUSIONS: - Night Work - Tra44c Control - Grading • Debits Removal - SOVIG Preparation - Weedsgf Weed lnfestWw - Watering - Rs -seeding HYDROSPROUT, INC. wW not be responstb:e for poor or failed krtgatian, ads of nature and maintenance of Mydroseedtng and therefore earurat guarantee gerrrdnalon or growth. Items not speWbd in this bid aro neMer bnplied or included and does not Gldude SA addendum unless otherwise staled. INSURANCE: bond not Included unless secured by an additional cost 0 2.541. Insurance re4uiranent eaoeedlnp 31 Mimon for Liabb'dy and WC IS not Included. Hydmseedtng only. %anpleted operations excluded. Reductions or addl a of 2541 of esthnated quantlly subject to una prion change. Sfa" and decay time charged at T&M rates. in the event of "alias relatln9 to the aubjw Metter or this agmernent, the non•prevaMg party shall reimburse the prevaSng party far all reasonable attorney fees and costs resulting mere Item HYDROSPROUr, INC. win acoapt a signed and dated sub -contract or purchase order provided chat 86 of the term and comMono as outgned hareN aro included. Based upon acceptance of this proposal WDROSPROUT, INC. wn purchase materials $Pacific* for this project as such the costs for ony materteb vM be Doted (Incudinil any tams. markup Of handling charge) whether or not the project is Installed or rescheduled. All retention Is due 30 days after acceptance of WDROSPROUTS potion of work by ownhedagerlcy. Thio bid Is void If not accepted wWn 90 days. Thank you. stark WWcoster WoROSPROUT. Inc. moo4hydrosprout.com www.hydrosprout.com 460 Corporate Ddve, Sub A Escondido, CA 92029 760.43248233.760.432.6146 fax Written Approval ReQuIred for work bo eeolmenee. PAM Data elaaa m page 1 of 4 460A Cahpc+ate Ddw E400 Wc. CA== If60)4n-0 .1 FAX VW$W1fe ATTACHMENT 3 December 17, 2012 TO: William Ramsey, AICP, Asst Director -Development Services Department FR: Mark Webster, Hydrosprout Inc. RE: 2C Ranch/ Trabuco Creek Habitat Restoration Project -Scope Of Work (SOW) San Juan Capistrano, Ca William, This letter is to confirm that Hydrosprout, Inc. has an understanding of the project scope. We have completed a full jobsite walk through on all of the sites that are to receive hydroseed. Our proposal is based on the jobsite walk through and the project spec cations. Our proposal includes all materials (Except Seed), labor/mobilization hours and delivery. The hydroseed will be installed by our experienced staff of hydroseed installers using one of our Bowie 3000 hydroseeders. Our hydroseeders are equipped with a Moyno (Brand) progressive cavity pump, which are capable of pumping hydroseed slurries through hose up to one thousand feet. This. particular project will require this type of pump in order to install the hydroseed in some of the project areas. The hydroseed will be installed -per the project specifications -and hydroseed application rates. Our installers will field measure area quantities to ensure proper installation of materials to match application rates. We anticipate 27 total working days on the project. This includes 23 days on area 8 and 4 days on areas 2, 3, 4, 6 & 7. If we could have multiple hydroseed trucks on the project then the total working days would be decreased. I can not guarantee multiple hydroseed tracks at this time. Please see our attached resume and qualifications letter. Regards, ,o �arl�-I'/ e6s�er Mark Webster Operations Manager Hydrosprout Inc 760-432-8233 Main Office. 460-A Corporate Drive Escondido, CA 92029 (760)432-8233 FAX (760)432-8146 C27-582303, Cal -Trans Certified SMBE, SWBE, Union Local 1184 page 2 of 4 12/17/12 To: William Ramsey, AICP, Asst Director -Development Services Department Fr. Mark Webster, Hydrosprout Inc Re: Hydrosprout Resume HYDROSPROUT Hydroseed and Erosion Control have been in business since 1988. We have been involved in many native revegetation/restoration projects throughout Southern Califomis including coastal slope, pipeline, bloswale, desert and habitat revegetationlrestoration, post -fire revegetallon and Caltrans projects. Our Operations Manager Mark Webster has installed (Hydroseeded) and/or supervised the installation of many of our revegetation/restoration projects over the last eleven years. Below you will find a list of our qualifications, references, and the list of services we offer throughout the western United States. • Hydraulic erosion control applications including - binders, BFM, SFM, straw mulch, and hydraulic mulches • NPDES, SWPPP, 401/404, BMP implementation • Dust and Erosion oontrol - wattles, blankets, straw, soil stabilizers • Golf Course construction and renovation - hydroseeding, overseeding, hydrosprigginglhydrostolonizing • Highway plantingnandscaping • Aqua duct/pipelinelreservoir revegetation • Mitigation, restoration, habitat reclamation — hand hosevork, around installed container stock. • Sports fields, Parks, Common Areas, HOA Landscapes & Residential Hydroseeding • Native and Non-native standard and custom seed mixes and installation • ..Commercial and residential, union.and.private........ ....... ..... _.. ....... .... _.. . • Drill seeding, imprinting, straw blowing, and crimping • Salt tolerant grasses and plants for mitigation, revegetation, and landscaping using up to 100% sea water Post -Fire Revegetation We are constantly updating our products and services to provide the best value and quality available, so please contact us If you have any questions. Free estimates and submittal specifications are available upon request. Please note that we bid private, prevailing wage, and union work. We are a Certified SWBE, SMBE contractor by Cal -Trans and others. Sincerely, The HYDROSPROUT team. WarkWe6ster Mark Webster Estimating/Operations Manager Main Office: 460-A Corporate atCDriveans Escondido, fied SM92029 2 29 (760ion3L 8233 FAX (760)432-8146 page 3 of 4 Mark Webster— Estimating, Operations Manager mark@hydrosprout.com 760 432 8233 Office 760 432 8146 FAX California License # 582303 Bonding Capacity: $1.5 million Bidding Status: SWBE, SMBE Average Annual Gross: Over 54,000,000 References: License Type: C-27 (Landscaping) Surety Company: Cogdill Bonding & Insurance Services, Inc., Labor: Union Local 1184 or Private Associations: Member CLCA, BIA, GCBAA, IECA, GCSAA Project Name Location Contractor one lue SDG&E TL678 SDG&E Shadowridge SDG&E Shadowridge Box Canyon Landfill (Revegetation Project) US Border Patrol (Revegetation Project) Cal -Trans 12-1072U4 (Revegetation Project) Mission City North Morgan Hill Whittier Narrows Olivenhain Pipeline II (Revegetation Project) Cal -Trans #07-117104 Cajalco Creek Dam Level 3 Pipeline (Revegetation Project) LA River Phase H and III San Vicente to 2" d Aqueduct (Revegetation Project) El Cajon, Ca Patriot General 619-713-6880 $ 2,551 North San Diego, Ca Patriot General 619-713-6880 $ 4,512 North San Diego, Ca DCXcavation 619-279-0194 $ 6,418 Camp Pendleton Shaw Environmental 760-533-2870 $ 15,144 Tecate/Campo US Border Patrol 619-662-7218 $ 47,250 Hwy. 133 Laguna Bch SEMA Construction 949-470-0500 $360,319 San Diego Perry & Shaw 619-518-0724 $ 30,896 Red Hawk, Temecula Sukut Construction 714-540-5351 $ 86,130 Whittier, CA Terra Cal Construction 626-960-3694 $ 41,382 North San Diego Morrison Knudsen 949-756-6006 $ 87,525 Hwy 14, Palmdale Granite Construction 661-726-4447 $125,000 Riverside Kiewit Pacific 858-451-1906 $148,661 San Diego Kiewit Pacific 858-451-1906 $ 55,600 Los Angeles American Landscape 818-999-2041 $151,937 San Diego Valley Crest Landscape 858-458-9900 $13,090 Desired Work Area: Southern California Areas of Specialty: Hydroseeding with standard or custom native and non-native seed mixes, dust and erosion control including: Application of all spray application hydroseed materials, SWPPP - storm water pollution prevention plan implementation, hydro-sprigging/stolonizing, hydrofertilization, straw application and incorporation, large turf areas for schools and parks, golf course construction and renovation, mitigation, restoration, landfills, underground utility impact restoration, Cal -Trans certified. Main Office: 460-A Corporate Drive Escondido, CA 92029 (760)432-8233 FAX (760)432-8146 C27-582303, Cal -Trans Certified SMBE, SWBE, Union Local 1184 page 4 of 4 • u L W Stale LC. C•27 N473694 6 11 ICTMW16 �E'BjR IOR'I JE HYDROSEEDING& RESTORATION riiurriruiaiiau�rn»i�aru»niiiuilriirn�uirrnirai�r�iin�afiri�iuimirarri�rra�iu�rr�iliin�rnruiraim�ru�iuruni�iurn�riii�rnru�r1rurin�a�n�inirririu�ruuiu�uuiuiuiiuriilu�uuru�uiuni�uinriiai DEC. 14, 2012 TO: CITY OF SAN JUAN CAPISTRANO, FOR: Hydroseed for 2C Ranch/Trubuco Creek Habitat Restoration Project We have been in business 32 years, Hydroseeding and Erosion Control. We specialize in large commercial jobs, public works and homeowners. Our jobs in and around Orange County have been: Newport Coast Wishbone Area for Irvine Co. 100/Acres.... Antonio Parkway .... El Torro Naval Air Base Closure..65/Acres... Ortega Hwy.....Int. 5 Fwy. San Juan Capistrano.....Seven Oaks Dam, Highland, 1200/Acres.... Newport Bay Wetlands.... Scripps Parkway 125/Acres.....International Border Fence, San Diego County 150/Acres.... S.D.G.&E. Power -Link for Par Electric 200 +Acres..... 1 I Ron Poundstone(Owner) would be monitoring this project if we were chosen. I have 32 years experience. I know how to mix the slurry to proper specifications and insure application is done right... We would be honored to get this job... Sincerely, Ron Pound stone Co- Owner Cell: 760-443-4509 ATTACHMENT 4 2017 Orange Avenue - Ramona, Cal(760) 789-8040 Toll Free (800) 924-9376 Fax: (760) 789-6168 page 1 of 4 2017 Orange Avenue - Ramona, Cal(760) 789-8040 Toll Free (800) 924-9376 Fax: (760) 789-5168 page 2 of 4 � State Lk. C-27 0473694 W11 C AWBE NCT-005616 0RATEHYDROSEEDING &RESTORATION MBER rirrirarrnu�»rurrirrivarinarrniuiiurnuuaua»in�rrirnirmrriiiriu»rrii�rarrnu»rrimirnriuriaa�iauairiun�airr»rrurauniuuinairniuimi�uin»r»rrauirir»raruiiiruaiiriirniaia»ar�uiurrriuirrruuu TELEFAX BID: CITY OF SAN JUAN CASPISTRANO. 2C RANCKITRUBUCO BID DATE: DEC. 14, 2012 FIRM BIDDING: QUALITY HYDROSEEDING & RESTORATION Ron Poundstone 2017 ORANGE AVENUE Cell (760) 443-4509 RAMONA, CA 92065 (760) 789-8040 FAX (760) 789-5168 QUALIFICATIONS: C-27 LICENSE NO. 473694 EXPIRES 512013 Qualified UDBE/DBE Subcontractor CERTIFIED DBE -UCP Firm Number: 5616 - EXPIRES 512014 Local 12 -Operators UNION BID ITEMS: Price based on Hvdroseedin:z at least 2 Acres a day...... ITEM ITEM CODE ITEM UNIT OF MEASURE ESTIMATE QUANTITY UNIT PRICE ITEM TOTAL 1. Upland H droseed Upland ACRE 40 $1,697.70 $67,908.00 2 Riparian H droseed Riparian ACRE 14 $1,697.70 $23,767.80 TOTAL $91,675.80 INCLUDES. Item 1. SEED SUPPLIED BY OWNER.... Fiber at 18001bs/Acre.... Soil Binder at 140lbs/Acre...Mycorrhizal Inoculant at 601&Mcre..Hydroseeding only.... INCLUSIONS: (1) TAX, DELIVERY & INSTALLATION (2) ONE MOVE IN -MOVE OUT INCLUDED.....$500.00 ... FOR ADDITIONAL MOVE IN IF NEEDED..... EXCLUSIONS. (1) PREWATERING OFSOIL (2) ANY GRADING (3) ANYSOILS PREPARATION (2) ANY WEED ERADICATION (3) ANYDEBRIS REMOVAL (4) OWNER WILL SUPPLY WATER. TRUCK OR FAST WATER.... (5) TRAFFIC CONTRO! (6) NIGHT WORK (COST INCREASE IF NECESSAR Y) (7) WATERING AND MAINTENANCE (8) NEITHER PAYMENT OR PERFORMANCE BOND INCLUDED -2.S% (9) INSURANCE REQ. EXCEEDING $2 MILLION FOR LIABILITY 2017 Orange Avenue - Ramona, California 92065 (760) 789-8040 Toll Free (800) 924-9376 Fax: (760) 789-6168 page 3 of 4 a s e V coal A a� A Y at RL a W o -� � PAS page 4 of 4 32400 PASEO AOELANTO SAN JOAN cAP19TRANO. CA 926]6 (949) 4931171 (949) 4931053 EAE tvxwsaryuancaptvtrana arg "EURERS OF THE cm Cou NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL EANALI M ROY L. SYRHES. Y D LARRYKRANER DEREK REEVE JOHR TAYLOR The City Council of San Juan Capistrano will meet at 6:00 p.m. on Tuesday, January 15, 2013, in the City Council Chamber in City Hall, to consider: "Consideration of a Personal Services Agreement for the Hydroseeding of California Native Plant Seed for the 2C Ranch-Trabuco Creek Habitat Restoration Project (CIP 11204, 11205, and 11206)(Pacific Restoration Group, Inc.)" — Item No. D11. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, January 14, 2013, to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member William Ramsey, Assistant Director. You may contact that staff member at (949) 443-6334 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: cityclerk(a)sanivancaoistrano.ore. Maria Morris, CMC City Clerk cc: Hydro Sprout Hydroseeding & Erosion Control; Pacific Restoration Group, Inc.; Quality Hydroseeding & Restoration San Juan Capistrano.' Preserving the Pavt to Enhance the Future 32400 PASEO AOELANTO SAN JUAN CAPISTRANO. CA 92675 (949)4931171 (949)4931053 FAX R RTesanluanrnplsrrann.nrg NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL SAMALLEVATO ROY L. BYRNES. M D LARRY RRAMER OERENREEJE JOHN TAYIOR The City Council of San Juan Capistrano will meet at 6:00 p.m. on Tuesday, February 5, 2013, in the City Council Chamber in City Hall, to consider: "Consideration of a Personal Services Agreement for the Hydroseeding of California Native Plant Seed for the 2C Ranch-Trabuco Creek Habitat Restoration Project (CIP 11204, 11205, and 11206) (Pacific Restoration Group, Inc.)" — Item No. D11. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday,February 4, 2013, to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Bill Ramsey, Assistant Development Services Director. You may contact that staff member at (949) 443- 6334 with any questions. The agenda, including agenda reports, is available to you on our web site: www.san4uancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: citvclerk(o)sa n ivancapistrano.o m. Maria Morris, CMC City Clerk cc: Hydro Sprout Hydroseeding & Erosion Control; Pacific Restoration Group, Inc.; Quality Hydroseeding & Restoration Srrn Jurat Capistrano: Ptttsereing the Post to Enhance the Fulun, 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493.1171 (949) 4931053 FAX K9191:St1! f t tt111ClJt7J.171Y1lf D. org TRANSMITTAL TO: John Richards, President Pacific Restoration Group, Inc. PO Box 429 Perris, CA 92572-0429 DATE: February 8, 2013 FROM: Christy Jakl, Deputy City Clerk (949) 443-6310 MEMBERS OF THE CITY COUNCIL SAM ALLEVATO ROY L. BYRNES, M.D. LARRYKRAMER DEREK REEVE JOHN TAYLOR RE: Personal Services Agreement — Phase 3 Hydroseeding Services for the 2C Ranch- Trabuco Creek Habitat Restoration Project Thank you for providing documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of the agreement. If you have questions related to insurance requirements, please call Christy Jakl, Deputy City Clerk at (949) 443-6310. If you have questions concerning the agreement, please contact Bill Ramsey, Assistant Development Services Director at (949) 443-6334. Enclosed is an original agreement for your records. Cc: Bill Ramsey, Assistant Development Services Director Ayako Rauterkus, Management Analyst Suer Juan Capislrmm: Preverving the Past to Enhance the Future 0 PtMtod on 100% widen vW Christy JAI From: Christy laki Sent: Friday, February 08, 2013 9:19 AM To: Bill Ramsey Cc: Ayako Rauterkus; Manny Ruelas Subject: PSA with Pacific Restoration Group Attachments: 13-0205 Pacific Restoration Group PSA.pdf Good Morning, For your records, attached is the executed PSA with Pacific Restoration Group. A copy of the agreement, supporting documents and PO have been submitted to Finance for processing. Thanks! Christi RAI, Civic Deputy City Clerk City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (949)443-6310 1 (949)493-1053 fax Please share your experience with the City by taking our Survey ILNN �. I CITY OF SAN JUAN CAPISTRANO CONTRACT TRANSMITTAL FORM Date• trz4ns City Council, SJCBA or SACRA Meeting Date (if applicable): Brief description of services to be provided: Submitting Department: Development services Staff Contact: Bill Ramsey Please sign each original of the attached Agreement/Contract, where indicated and circulate in the below route order (Please note the procurement limitations below). When the contract is fully executed, the City Clerk will provide a signed copy to the submitting department and to the Financial Services Department, and will mail a signed original to the contractor/consultant. Route To: ❑ Department Head {C F Approved Not Approved ctor's Initials/Date Q City Attotne} Q Approved as to Form 0 Not Approved City Attorney's lnitiaWDate 4 6 i� _ On CFO/Treasurer Funding Available bb' Fundine Available Procurement: 0 $10,000 or less — (fMRurtmem Ihadt Amhmuv, 0�$} 0,00 1 - $45,000 — (Clo, ammger's Anrhntln) L�'$45,001 or ova—(Cjryvpyrowl Repuired9 *Mtc of Council Approval: Tion- or Rceolmion. Nu.: 0 Public Contracts $45,000 at less –Cary Afanngrr i AurhoFn Reyolred/ Public Contracts over $45,000– (Cur Council',Audrodn Requircd•) 'Date of Council Approval: or Rcsolurion. No.: Insurance Requirements: Cmnmercial/General Liability 0 Auto Liability Professional/Emers and Omissions 0 Worker's Compensation 0 Additional Insured Endorsement (] Public Works Contracts —Labor/Material & Performance Notes: Ali' ttials/ � , —'j CFO?reasurer's Imtlals/Date Ml ❑ City ManagerI h, �appros cd /}ly /t yyip t (yd {/�0 i Cit, Cih llanaecr Initial's Dale: ❑ City Clerk (For final R(,uting) EE]Approval Process Completed—Copy of Contract Fransmittal Form with documents forwarded to FS Department. 0 Denied— Returned to submitting department. Please provide the following and return to the City Clerk's Office: City Clerk's Initial's/Date: 1. 2. 3. 4. 5. Contractor/Consultant Name: PadOe aasmraenn nbnp• Inc. Business License: M Yes ❑ No License Number: Date of Expiration Contract Amount: $0,112 Budget Account Number: 50e219962501-112oa11205111206113201400 City Services and Facilities to be provided (If Applicable): not applicable 6. Is this a standard City contract? M Yes [I No If no, explain: 7. Are two original contracts submitted? 0 Yes ❑ No If no, explain: 8. Contract Date: February 5, 2013 Expiration Date: June 30, 2013 9. Insurance Certificate attached: N Yes ❑ No If no, explain: 10. Purchase Requisition attached: H Yes ❑ No If no, explain: It. Bid Recap Attached: ,2'Yes F] No If no, explain: Ly l2. W-9 Form Attached: Yes ❑ No If no, explain: 13. New Vendor Application Form Attached: EfYes []No If no, explain 14. Does this document need to be recorded? ❑ Yes M No The Financial Services Department will issue a Purchase Order (PO) to the submitting department, once all of the information on this Contract Transmittal Form has been received by finance through the City Clerk's Office.