12-0828_SPIESS CONSTRUCTION_Agenda Report_G3aTO:
FROM:
City of San Jua9 _ apistrano
Agend p rt
f
James~. · ss, Interim rector of Public Works@ .. '
Prepared by: Joe Mankawich, Associate Enginy / :(/
12/11/2012
G3a
DATE:
SUBJECT:
Dekrl)ber 11,2012 {/ Co~uction Update -Sun Ranch Drainage Improvement Project (CIP
11503) (Spiess Construction Company, Inc.) (City Council Fiscal Years
2012-2013 and 2013-2014 Additional Priorities)
·RECOMMENDATION:
Receive and file.
EXECUTIVE SUMMARY:
On August 7, 2012, the City awarded a construction contract for the Sun Ranch.
Drainage Improvement Project to Spiess Construction Co. Inc., in the amount of
$2,094,645.25. Work commenced, after mobilization of equipment and materials, on
September 17, 2012. The 150 calendar day contract completion requires that work be
finished by February 2013. To date the City has approved 5 additional days to the
contract due to additional work and rain delays. The current scheduled completion date
is therefore March 5, 2013. Any unapproved extra days will be assessed as liquidated
damages in the amount of $500/day. The project is currently on schedule and within
budget.
DISCUSSION/ANALYSIS:
Spiess Construction has moved forward steadily on performance of the contract. See
Schedule, Enclosure 1. To date they have completed the following tasks:
• Construction of the box culvert which ties to the existing storm drain in Del
Obispo Street.
• Construction of the junction structures and catch basin which tie to the box
culvert.
• Removal of vegetation and trees within the City storm drain easement.
• Over-excavation and removals of. poor soils within the project limits.
• Installation of the canyon sub-drain.
City Council Agenda Report
December 11, 2012
Pa e 2 of 4
• Import and backfilling in the over-excavated area.
• Installation of 1,000 feet, of the proposed 1 ,500 feet, of 48 inch storm drain line.
• Construction of two manholes and two junction structures in the lower reach.
During the over-excavation for the middle reach of the project, the contractor uncovered
a 300 foot long area of very wet and heavy clay soil material. Consultations with the
project geotechnical engineer and the City's geotechnical representative recommended
the removal of this material to native bed rock (Capistrano Formation) or terrace
deposits and installation of a sub-drain to remove the subterranean water.
The over-excavation, being a bid schedule item, will be computed with the removals for
the rest of the project. We expect that there will be savings in some areas that may
compensate for the additional soil removals in the middle reach. The installation of the
sub-drain represents a change in the scope of work and the contractor has requested a
change order in the amount of $6,578 to perform this work. The additional removals and
backfilling will require further improvements within effected properties in the middle
reach. Staff is currently working out the details of the replacement of existing
landscaping and hardscape with the owners of these properties. These changes to the
project will fall within the approved contingency amount.
Completion of the pipeline installation is scheduled for mid-December. Installation of the
retaining wall and grading for the access road and streambed will be starting shortly
thereafter. The project is on schedule to meet the early March completion.
FISCAL IMPACT:
The anticipated total cost for the project based upon the construction contract and
required other services is:
Construction (Spiess Construction)
Construction Contingency (10%)
Construction Engineering Support (Hall & Foreman)
Biological Monitoring and Mitigation Oversight (5 Years) (GLA)
Cultural, Archeological Resource Monitoring (Cogstone)
Habitat Area Maintenance (4 years) (Pacific BioScience)
10% Contingency on Support Agreements
Staff Costs (Project Management, Inspection, Admin. Services)
Total Project Cost
$2,094,645.25
209,464.00
35,150.00
57,270.00
32,234.00
25,920.00
15,000.00
60,000.00
$2,529,683.25
The contractor has submitted, and staff has approved two progress payments to date
totaling $509,948. The project costs are currently within the budgeted amount.
ENVIRONMENTAL IMPACT:
This project has been evaluated by the City's Environmental Administrator in
accordance with Section 21080(c) of the California Environmental Quality Act (CEQA).
City Council Agenda Report
December 11, 2012
Pa e 3 of4
At its June 19, 2012, meeting, City Council adopted a resolution approving a Mitigated
Negative Declaration for the project. Due to the fact the project is located within an
existing natural drainage; the City was required to acquire the following agency
approvals:
• Approval of a Section 1600 Streambed Alteration Agreement by the
California Department of Fish and Game (CDFG).
• Approval of a Section 404 Permit by the United States Army Corps of
Engineers (USACOE).
• Approval of a Section 401 Water Quality Certification by the California
Regional Water Quality Control Board (CRWQCB).
Staff received the CDFG approval on March 21, 2012. USACOE and CRWQCB permits
and certifications were received on October 2, 2012.
Some of the grading work must extend past the limits of the City's storm drain easement
requiring the City to secure temporary construction license agreements to allow access
and work within the surrounding private properties. Staff has secured agreements with
each of the 16 property owners that border the project.
PRIOR CITY COUNCIL REVIEW:
• On May 17, 2011, the City Council approved the design contract with Hall &
Foreman, Inc. for the design of the project.
• On June 19, 2012, the City Council approved the plans, specifications and
estimates for the project and adopted a resolution approving a Mitigated
Negative Declaration.
• On August 7, 2012, the City Council awarded the construction contract for the
project to Spiess Construction in the amount of $2,094,645.25.
• On September 4, 2012, the City Council City entered into Personal Services
Agreements for Construction and Bid Support Engineering, Archeological,
Paleontological and Native American Monitoring, Biological Oversight and
Monitoring, and Habitat Restoration Maintenance prior to commencement of
construction.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
• Staff held a Stakeholder Scoping Meeting for this project on March 13, 2012. The
meeting was noticed to all residents within 500 feet of the project. Staff presented
the project and took comments and questions from the 10 residents that
attended.
City Council Agenda Report
December 11,2012
Pa e 4 of 4
• Staff brought this project before the Planning Commission on April10, 2012. The
Planning Commission recommended that the City Council adopt a Mitigated
Negative Declaration for the project.
• Staff presented this project to the Utilities Commission at its July 17, 2012,
meeting. There were no comments by the Commission.
NOTIFICATION:
A public meeting notice has been mailed to all property owners (as listed on the Orange
County Real Property Tax Assessment rolls) which lie adjacent to the project.
ATTACHMENT(S):
Enclosure 1 -Project Critical Path Schedule
City of San Juan Capistrano
Phase
IS!
!f3 Contracts
fHH Preconstruction Meeting
Notice to Proceed
Submittal Phase
v'"@> Preliminary Submittals
v-· Resident Letter
v-· SWPPP
v-· Traffic Control Plan
Corner Records
v-· Temp Drainage
v-· Shoring
Photo Inventory Resident Plants
v-· List of Available trees
Geotech Import Report
v'"@> 8" Perforated Pipe
18 v-· Concrete and Steel
v'"$ RCP Pipe and Materials
v-· PVC Drainage Pipe
v-· 36" type V riser
v-· DG Road Items
Masonry Screen Wall items
v-· Chain Link Fence and Gates
Jute Mesh
v-· Riparian Landscape Items
v-· Private Propety landscaping
Straw Wattles
Asphalt Paving
v-· CMB
v-· V-gutter concrete
v-· 18" SD inlet
Submital Approval
Preliminary Submittals
v-· Resident Letter
v-· SWPPP
Traffic Control Plan
Corner Records
Temp Drainage
v-· Shoring
Photo Inventory Resident Plants
List of Available trees
Geotech Import Report
Critical
Project: 21228 Update 11.25.12
Date: Mon 11/26/12 Critical Split
Task
21228 Sun Ranch Drainage Improvements
Project Schedule
Mon 11/26/12
0 days Mon 7/30/12
0 days Mon 8/20/12
0 days Mon 9/10/12
0 days Mon 9/10/12
25 days Mon 9/10/12
0 days Mon 9/10/12
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0 days Mon 9/10/12
0 days Mon 9/10/12
10 days Mon 9/10/12
2 days Mon 9/10/12
8 days Mon 9/10/12
8 days Mon 9/10/12
25 days Mon 9/10/12
15 days Mon 9/10/12
5 days Mon 9/10/12
0 days Mon 9/10/12
Odays Mon 9/10/12
20 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10112
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
25 days Mon 9/10/12
45 days Mon 9/10/12
5 days Mon 9/10/12
2 days Mon 9/10/12
5days Mon 9/10112
5 days Mon 9/10112
10 days Mon 9/24/12
0 days Tue 9111112
5 days Thu 9/20/12
5 days Thu 9/20/12.
20 days Mon 1 0/15/12
10 days Mon 10/1112
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Mon 7/30/12
Mon 8/20/12
Mon 9/10/12
Mon 9/10/12
Fri 10/12/12
Mon 9/10/12
Mon 9/10/12
Mon 9/10/12
Mon 9/10/12
Fri 9/21/12
Tue 9/11/12
Wed 9/19/12
Wed 9/19/12
Fri 10/12/12
Fri 9/28/12
Fri 9/14/12
Mon 9/10/12
Mon 9/10/12
Fri 10/5/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 10/12/12
Fri 11/9/12
Fri 9/14/12
Tue 9/11/12
Fri 9/14/12
Fri 9/14/12
Fri 10/5112
Tue 9/11/12
Wed 9/26/12
Wed 9/26/12
Fri 11/9/12
Fri 10/12/12
Split
Progress
Milestone
Sun Ranch Drainage Improvements Spiess Construction Co. Inc.
Predecessors
2
3
4 0 days
5 88 days !11'~ ........ ~~ ...... !_ _________________________________________________________________________________ 88days
5 0 days
5 0 days
5 Odays
5 0 days
5 3 days
5 Odays
5 0 days
5 2 days
5 0 days 1
5 27 days
5 o days 1
5 0 days I
5 I 0 days 1
5 0 days :
5 0 days !
5 I 0 days 1
5 64 days I
5 0 days
5 14 days
5 0 days !
5 0 days 1
5 33 days I
5 62 days '
5 0 days 1
5 0 days
5 0 days
78 days
7 1 day
8 0 days
9 Odays
10 1 day
11 3 days
12 3 days
13 0 days
14 2 days
15 18 days
16 24 days
Slack Ulttitlllllllllltltlllflllllllltlll Project Summary
Rolled Up Critical
Rolled Up Critical Split
• Q External Tasks
External Milestone Slippage • Summary • • jlltHIIUIUiitiUUitiiHIIil\lllll Deadline
Page 1
ENCLOSURE 1
City of San Juan Capistrano
~ RCP Pipe and Materials
"'" PVC Drainage Pipe
36" type V riser
DG Road Items
Masonry Screen Wall items
Chain Link Fence and Gates
Jute Mesh
Riparian Landscape Items
Private Propety landscaping
Straw Wattles
Asphalt Paving
"'" CMB
"'" V-gutter concrete
18" SO inlet
Procure Material
61 "'" Resident Letter
"'" SWPPP
Traffic Control Plan
"'" Temp Drainage
List of Available trees
"'·~ 8" Perforated Pipe
"'" Concrete and Steel
~ RCP Pipe and Materials
"'" PVC Drainage Pipe
36" type V riser
DG Road Items
Masonry Screen Wall items
Chain Link Fence and Gates
Jute Mesh
Riparian Landscape Items
Private Propety landscaping
Straw Wattles
Asphalt Paving
CMB
V-gutter concrete
18" SD inlet
-s-2 Construction Phase
"'" Build Box Culvert
"'"0 Remove interfering Waterline
"'" Excavate
"'" Form and Pour
Critical
Project: 21228 Update 11 .25.12
Date: Mon 11/26/12 Critical Split
Task
21228 Sun Ranch Drainage Improvements
Project Schedule
Mon 11/26/12
5 days Mon 9/10/12
20 days Mon 10/8/12
20 days Mon 1 0/15/12
20 days Mon 10/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0/15/12
20 days Mon 1 0115/12
20 days Mon 10/15/12
20 days Mon 1 0/15/12
88 days? Tue 9/11112
Odays Tue 9/11/12
1 day? Mon 9117112
1 day? Mon 9117112
15 days Wed 9/12/12
20 days Mon 11/12/12
6 days Mon 9/24/12
3 days Mon 9/17112
30 days Mon 9/17112
5 days Mon 11/5/12
5 days Mon 11/12/12
20 days Mon 11112/12
10 days Mon 11/12/12
45 days Mon 11112/12
5days Mon 11/12/12
25 days Mon 11/12/12
25 days Mon 11112112
5days Mon 11/12/12
5 days Mon 11112/12
5 days Mon 11/12/12
5days Mon 11/12/12
5 days Mon 11/12/12
123 days Mon 9/10/12
20 days Mon 9/17/12
4days Mon 9/17112
2days Fri 9/21112
5days Tue 9/25112 -
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Fri 9/14/12
Fri 11/2112
Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
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Fri 11/9/12
Fri 11/9/12
Fri 11/9/12
Thu 1/17113
Tue 9/11/12
Mon 9/17112
Mon 9/17112
Tue 10/2/12
Tue 12/11112
Mon 10/1/12
Wed 9/19/12
Fri 10/26/12
Fri 11/9/12
Fri11/16/12
Tue 12111112
Tue 11/27/12
Thu 1117113
Fri 11/16/12
Tue 12/18/12
Tue 12/18/12
Fri 11/16/12
Fri 11116/12
Fri 11/16/12
Fri 11/16/12
Fri 11/16/12
Tue 3/5113
Fri 10112112
Thu 9/20112
Mon 9/24112
Mon 10/1112
Split
Progress
Milestone
Sun Ranch Drainage Improvements
19 2 days
20 0 days
21 48 days
22 38 days
23 64 days
24 4 days
25 14 days
26 13 days
27 13 days
28 33 days
29 62 days
30 o days
31 0 days
32 4 days
33 days? I
35 0 days
I 36 0 days? I
37 3 days? 1
39 o days
42 18 days
44 0 days
45 Odays
46 14 days ,
47 0 days I
48 48 days
49 35 days
50 64days
51 4 days
52 14 days
53 13 days
54 13 days
55 33 days
56 62 days
57 62 days
58 59 days
59 4days
0 days
0 days
36,37,34 0 days
36,37,34,84 0 days
62,63,67,85 0 days
Slack !llllttllllllllllllllllllllllll!l!ll Project Summary
Rolled Up Critical
Rolled Up Critical Split • Slippage
Summary • • Page2
Spiess Construction Co. Inc.
5days
64 days
4 days
External Tasks
External Milestone
Deadline llllltHIIIIIIIIIIII!HIIIIIIIIIIIIII
City of San Juan Capistrano
Clear and Grub
..;'" Survey Limits and Corners ..,. Resident Notice Letter 14 day
..;'' Resident Notice Letter 2 day
..;'" Permit Delay
lEH Clear and Grub
..;'" Install temp drainage
Over Ex I Recompact
zone 1
zone2
zone 3
32151 Via Alicia Pond Delay
zone4
zone5
import
Install Storm Drain
Storm drain
Concrete Structures
Barrier construction
Masonry Screen Wall
Chain Link Fence Gates
Drainage Channel
Channel
Plunge Pools
Landscaping
Private Landscaping
Riparian Landscaping
Hydroseeding
DG Access Road
~ Grade
CM Base
Terrace! Confinement system
DG
Misc. Items
V-Gutter
Pavement Repair
Closeout Phase
Punch list
Cleanup Demobilize
Project Complete
Critical
Project: 21228 Update 11.25.12
Date: Man 11/26/12 Critical Split
Task
21228 Sun Ranch Drainage Improvements
Project Schedule
Man 11/26/12
2 days
28 days Mon 9/10/12
10 days Mon 9/10/12
2 days Wed 9/12/12
1 day Wed 9/26/12
3 days Mon 10/1/12
10 days Thu 10/4/12
3 days Thu 10/11/12
30days Tue 10/16/12
6days Tue 1 0116/12
5 days Tue 10/23/12
5 days Tue 10/30/12
5 days Tue 11/6/12
5 days Tue 11/13/12
5 days Tue 11/20/12
20 days Thu 1 0/18/12
32 days Mon 10/29/12
30 days Man 1 0/29112
30 days Wed 10/31/12
54 days Thu 11/29/12
20 days Thu 11/29/12
20 days Fri 1/18113
19days Frl12114/12
9 days Fri 12/14/12
5 days Man 117113
44 days Wed 12/19/12
30 days Wed 12/19/12
15 days Man 1114113
1 day Wed 2/20/13
12 days Mon 2/4/13
3 days Man 2/4/13
2 days Thu 217113
3 days Man 2/11113
4days Thu 2/14/13
5days Wed 2/20/13
3 days Wed 2/20/13
2 days Man 2/25/13
&days Wed 2/27113
5 days Wed 2/27113
5 days Wed 2/27113
Odays Tue 3/5/13
111111411ti•IIII1Hitfllltti1HIII11
Fri 9/21/12
Thu 9/13/12
Wed 9/26112
Wed 10/3/12
Wed 10/17/12
Mon 1 0/15/12
Wed 11/28/12
Tue 10/23/12
Mon 10/29/12
Mon 11/5/12
Mon 11/12/12
Man 11/19/12
Wed 11/28/12
Wed 11/14/12
Thu 12/13/12
Tue 12/11/12
Thu 12/13/12
Thu 2/14/13
Thu 12/27/12
Thu 2/14/13
Frl1/11/13
Thu 12/27/12
Fri 1/11/13
Wed 2/20/13
Thu 1/31/13
Fri 2/1/13
Wed 2/20/13
Tue 2119/13
Wed 2/6/13
Fri 2/8/13
Wed 2/13/13
Tue 2/19/13
Tue 2126/13
Fri 2/22113
Tue 2/26/13
Tue 3/5/13
Tue 3/5/13
Tue 3/5/13
Tue 3/5/13
Split
Progress
Milestone
Sun Ranch Drainage Improvements
5 0 days
61 0 days
91FS+8 days 0 days
5 0 days
41,90,86,93 19 days
64,94SS+5 days 0 days
12 days
6,64,88,38,40,95 0 days
97 0 days
98 0 days
99 0 days
100 Odays
101 12 days
94,43 19 days
0 days
68,97 2 days
105SS+2 days 0 days
8 days
102 12 days
J8FS+10 days,73 8 days
Odays
)3,105,69,74, 106 0 days I
111 FS+5 days 0 days I
4days
103,65,76 17 days I
112,75,77,103 0 days
114,115,121 ... ,,I
0 days
115,70,106 0 days
118,71 I 0 days 1
119 0 days I
120 0 days
121 0 days
121,70,80 0 days
79,78,123 0 days
0 days
124,116,109 0 days
124 0 days
127,126 0 days
Slack lllllllltllljlllllllllli ltllllllllll Project Summary
Rolled Up Critical
Rolled Up Critical Split
Slippage • Summary • •
Page3
Spiess Construction Co. Inc
External Tasks
External Milestone
Deadline