12-0822_KEETON KREITZER CONSULTING_Personal Services Agreement Second AmdSECOND AMENDMENT TO
PERSONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PERSONAL SERVICES AGREEMENT
between the CITY OF SAN JUAN CAPISTRANO ("City") and Keeton Kreitzer
Consulting ("Consultant") is made and entered into, to be effective the ;..,(10..day of~De,A6b&l
2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated August 22, 2012, for preparation of the Draft Environmental Impact
Report (DEIR) for the proposed Rancho San Juan Apartments (the "Agreement"); and
WHEREAS, the Agreement was amended on October 22, 2012, to revise the
contract amount due to the Traffic Impact Analysis; and
WHEREAS, the Consultant's Traffic Impact Analysis cost needs to be revised
due to the Planning Commission direction to prepare a series of traffic simulations and
the developer has deposited the additional deposit to fund the contract; and,
WHEREAS, the City and Consultant desire to amend the terms of the Agreement
as provided hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants
contained therein, City and Consultant agree to the amend Section 3.1 of the
Agreement as follows:
Section 3. Compensation.
3.1 Amount.
Total compensation for the services hereunder shall not exceed $149,520
(one-hundred and forty-nine thousand, five-hundred and twenty dollars and no cents) as
set forth in Exhibit "A," attached and incorporated herein by reference.
All other provisions of the Agreement not amended hereunder shall remain in full
force and effect.
[SIGNATURE PAGE FOLLOWS]
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ATTEST~
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By: __ ~~~+++-~~~--~~ M an.ail--1\/111:1 n1
igten, City Attorney
CONSULTANT
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EXHIBIT A
Keeton Kreitzer Consulting
P. 0. Box 3905
Tustin, CA 92781-3905
August 1, 2013
Mr. Nick Taylor, Associate Planner
City of San Juan Capistrano
Community Development Department
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
SUBJECT: BUDGET AUGMENTATION/SUPPLEMENTATION TRAFFIC ANALYSIS
RANCHO SAN JUAN APARTMENTS DRAFT EIR
Dear Mr. Taylor:
As you requested, I am providing you with this budget augmentation request to increase the total
budget for Task 3 (Sub-Consultant Studies) to $100,700.00, which includes an additional $5,500.00
to prepare a series of traffic simulations as requested by the San Juan Capistrano Planning
Commission and $300.00 for the preparation of one additional view simulation. With the requested
budget augmentation, the total budget would be increased to $149,520.00 as indicated in the table
below.
Existing Budget Augment Revised Total
Task Contract Amount Amount Budget
1 $ 6,000.00 $ 6,000.00
2 $ 1,380.00 $ 1,380.00
3 $94,900.00 $ 5,800.00 $100,700.00
4 $20,700.00 $ 20,700.00
5 $ 2,760.00 $ 2,760.00
6 $ 4,600.00 $ 4,600.00
7 $ 1,380.00 $ 1,380.00
8 $ 4,600.00 $ 4,600.00
9 $ 2,400.00 $ 2,400.00
Printing and $ 5,000.00 $ 5,000.00 Reproduction
Totals $14~1ltD ,00 $ 5,800.00 $149,520.00
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P. 0. Box 3905-Tustin, CA 92781-3905 • Telephone: (714) 665-8509
Email: kkco11Sttltiug@sbcglobal.net
Mr. Nick Taylor, Associate Planner
City of San Juan Capistrano
August 1, 2013
Page Two
The scope of the additional traffic analysis and a budget breakdown are provided on the attachment
from Kimley-Horn and Associates, Inc., and previously approved by the City for the visual
simulations. Please let me know if you have any questions or need additional information.
Very sincerely,
KEETON KREITZER CONSUL TlNG
Keeton K. Kreitzer
Principal
KKK:rjr
Enclosure (Kimley-Horn and Associates Budget Increase Request)
17782 East 17'" Street, Suite 106-Tustin, CA 92780-1947-(714} 665-8509-Fax (714) 665-8539
This is Exhibit A to Revised Amendment Number 1,
dated July 8, 2013.
Consultant shall perform the following Additional Services:
Prepare SimTraffic software simulations to evaluate up to four traffic control options for the Rancho San Juan
Apartments and San Juan Hills High School traffic.
l. Develop SimTraffic network for simulation;
2. Evaluate morning peak traffic flow and conflict conditions for Existing Conditions and up to four
traffic control options (see attached):
a. Signalization of the intersection of the Rancho San Juan Apartments entrance and Vista
Montana;
b. Signalization of the intersection of the San Juan Hills High School Access Road and Vista
Montana, with one-way traffic on the Access Road from La Pata;
c. Signalization of the intersection of the San Juan Hills High School Access Road and La Pata,
with two-way traffic on the Access Road to and from La Pata;
d. Signalization of the intersections of:
i. the San Juan Hills High School Access Road and La Pata, and
ii. the San Juan Hil1s High School Access Road and Vista Montana;
iii. with two-way traffic on the Access Road to and from La Pata.
3. We will work with City staff to develop one traffic assignment assumption for each option.
Development of a High School Traffic Management Plan is not included in this scope.
4. Attend one meeting with City staff and the Project Team to present results, including traffic
simulations, and to discuss options.
5. Attendance at the second Planning Commission is included in the original scope and fee. Presentation
of the results of the simulation at the public hearing will be conducted by City staff.
~=~ ::tes,lnc.
Fee
KHA will perform the services described in the Scope of Services for a lwnp sum fee, based on the following
task breakdown.
Task
Develop SimTraffic network for simulation
Conduct analysis of traffic control options (up to 4)
Attend one meeting with City staff and Project Team
TOTAL
Optional Tasks
Analysis of additional options (per option)
Attendance at Additional Project Team Meetings (per meeting)
Preparation of presentation boards or powerpoint slides to describe
the four traffic control options and results of the traffic simulation
Attendance at Additional Public Hearings (per hearing)
Fee
$ 1,250
3,500
750
$5,500
$ 1,000
$ 750
$ 1,500
$ 1,000
The breakdown of fee by task is provided for information purposes only, and is not intended to represent a
firm budget for each task. Budget may be reallocated among tasks, as necessary, according to the
requirements of the project.
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CITY OF SAN JUAN CAPISTRANO
DOCUMENT TRANSMITTAL FORM
This form is for the transmittal of documents for signature.
(e.g. Agreements, Contracts, Deeds, Easements)
Datf:: os/0612013 Agenda Item No. (if Applicable):._N_IA ___ _
City Council, SJCHA or SACRA Meeting Date (ifapplicable): _N_IA _______________ _
Brief description of document and/or services provided: Amendment to the PSA with Keeton Kreitzer consulting for preparation of draft
EIR for the proposed Rancho San Juan Apartments
Submitting Department: Development Services Staff Contact: Ayako Rauterkus ----------------------
Please sign each original of the attached document, where indicated and circulate in the below route order as applicable
(Please note the procurement limitations below). When the document is fully executed, the City Clerk will provide a signed
copy to the submitting department and to the Financial Services Department (when applicable), and will mail a signed
original to the contractor/consultant.
Step 1 Ill Purchasing-For Procurement Contracts/Agreements (if applicable)
c:J $3,000 or less-(Department Head's Authority-No Purchase Order Required-STOP-further routing not necessary)
c:J $3,00 I -$10,000-(Department Head's Authority) C2J $10,001 -$45,000-(City Manager's Authority)
0$45,00 I or over-(City Council Approval Required*) *Date of Council Approval: or Resolution. No.:
0 Public Contracts $45,000 or less-(City Manager's Authority Required)
c::J Public Contracts over $45,000-(City Council's Authority Required*) *Date of Council Approval: or
Resolution. No.:
Step 2 )!(Department Head
D Approved
D Not Approved ~ Not Applicable
Director's Initials/Date
Step 3 li] City Attorney
[i2:P Approved 0 Not Approved
CJ Not Applicable
City Attorney's Initials/Dat
Step4 li] Finance
0Funding Available 0 No Funding Available
D Budget Amendment Required
Notes:
, . Fmance Imtials/Date _____ _
Step S Ill City Manager
Approved
Denied
City Manager's Initial' s/Date: -+--+--If-'--
Step 6 II] Insurance Requirements (if applicable) *Mark the requirements included in the attached document.
CKJ Commercial/General Liabili~
~¥oLiabili~
W"Professional/Errors and Omissions~
D Public Works Contracts-Labor/Material & Performance Bonds
Step 7 li] City Clerk (For Final Routing)
C8J Additional Insured Endorsemen~
C8J Worker's Compensationatp......
D Not Applicable
Approval Process Completed-Copy of Contract Transmittal Form with documents forwarded to FS Department or
back to the originating department as appropriate.
D Denied-Returned to submitting department. Please woyide the following and return to th.e C_ity Clerk's Office:.
\..:> f) • \ • lJj :\
Page 1 of2
1. Contractor/Consultant Name: _K_e_et_o_n_K_re_itz_e_r_c_o_n_su_l_tin_g ___________ _
2. Business License*: DYes II] No License Number: __ ____.Date of Expiration. ___ _
*If work is performed in the City, a Business License is required. fte j~ ~ fpr Olt(
3. Contract Amount: $149,520 -------
4. Budget Account Number: 25-62100-62281-80238-000
5. City Services and Facilities to be provided (If Applicable):
6.
7.
8.
9.
10.
11.
12.
N/A
Is this a standard City contract? II] Yes D No If no, explain:
Are two original contracts submitted? II] Yes D No If no, explain:
Contract Date: 08107113 --------Expiration Date: ______ _
Insurance Certificate (if applicable) attached: D Yes .t:J.· Ill No If no, explain:
. (}) "'Lt
Purchase (if applicable) Requisition attached: II] Yes D No If no, explain: lt i~ li\ PDrv\ .
Bid Recap (if applicable) attached:
W-9 Form (if applicable) attached:
D Yes II] No If no, explain: not (A fltMI c..ov1 ~ t-t.
D Yes Ill No If no, explain:
nat ~ V\.e& veM.a(}v
13. New Vendor Application Form (if applicable) attached: DYes II] No If no, explain:
14. Does this document need to be recorded? D Yes II] No If Yes, please provide only one
original copy.
The Financial Services Department will issue a Purchase Order (PO) to the submitting department, once all of the
information on this Contract Transmittal Form has been received by finance through the City Clerk's Office.
Page 2 of2
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32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493·1171
(949) 493·1053 FAX
www.sanjuancapistrano.org
TRANSMITTAL
TO:
Keeton Kreitzer Consulting
P.O. Box 3905
Tustin, CA 92781
DATE: October 3, 2013
FROM: Christy Jakl, Deputy City Clerk (949) 443-6310
MEMBERS OF THE CITY COUNCIL
SAM ALLEVA TO
ROY L. BYRNES, M.D.
LARRY KRAMER
DEREK REEVE
JOHN TAYLOR
RE: Second Amendment -Preparation of the Draft Environmental Impact Report for the
proposed Rancho San Juan Apartments
Thank you for maintaining documentation confirming compliance with the terms of the
agreement related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
the agreement. If you have questions related to insurance requirements, please call Christy
Jakl, Deputy City Clerk at (949) 443-6310.
If you have questions concerning the agreement, please contact Ayako Rauterkus,
Management Analyst at (949) 443-6325.
Enclosed is an original document for your records.
Cc: Ayako Rauterkus, Management Analyst
San Juan Capistrano: Preserving the Past to Enhance the Future n ~J Pnnted on 100% recycled paper