12-0822_KEETON KREITZER CONSULTING_Developer DepositQuickReport
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CITY OF SAN JUAN CAPISTRANO
Income Statement by Fund
For the Period Ending September 13, 2012
FY BEGIN: July 1, 2012 FY END: June 30,2013
RUN DATE: September 13,2012
REPORT DATE FROM July 1, 2012 TO September 13, 2012
FUND 25: DEVELOPER DEPOSIT FUND
Original Revised
Account Number Account Name Budget Budget
REVENUES
EXPENDITURES
25-00000-45410-80238-000 DEVELOPER DEPOSIT 0.00 0.00
REVENUE
Total Expenditures 0.00 0.00
Excess (Deficiency) of Revenues over Expenditures 0.00 0.00
-QuickReport 0
Current Current Percent of
Period to Year to Date Available Budget
Date Actual Actual Budget Remaining
(143,720.00) ( 143, 720.00) 143,720.00 0.00%
( 143, 720.00) (143, 720.00) 143.720.00 0.00%
143,720.00 143,720.00 ( 143, 720.00) 0.00%
http://sjc300v/QuickApp/GemsObjects/QuickFrame.aspx?Startpage= . ./QuickReports/QRMenu .aspx&SystemiD= 1[9/ 13/2012 11:15:28 AM]
Project Number
Address
Applicant
Owner
Project Description
25-00000-45410-80238-000
ADDITIONAL DEPOSIT-EIR
CITY OF SAN JUAN CAPISTRANO
CALIFORNIA
RECEIPT
Number: 27985
GPA12-002
Phillip Schwartze
WHISPERING HILLS LLC,
Rancho San Juan 100 Unit Apartment Compl
FEES PAID
25-00000-4541 0-80238-000
Total Fees for Account 25-00000-45410-80238-000:
TOTAL FEES PAID
DATE PAID: Monday, September 10, 2012
PAID BY: RANCHO SAN JUAN DEVELOPMENT
PAYMENT METHOD: CHECK 3594
9/13/2012
21,000.00
21,000.00
21,000.00
......---" Kimley·Hom ......._ r ~ and Associates, Inc.
RANCHO SAN JUAN APARTMENTS
TRAFFIC STUDY SCOPE OF SERVICES-KIMLEY-HORN AND ASSOCIATES, INC.
Traffic Impact Analysis
Kim ley-Horn will prepare a traffic study to identify the project traffic to be generated by
the proposed apartments, and its impact on the surrounding street system. The
following Scope of Services is in accordance with the study requirements of the City of
San Juan Capistrano, as outlined in Administrative Policy 310, Preparation of and Use of
Traffic Studies; and is based on the scope of the prior traffic study prepared for the 163-
unit Villa Montana Apartment project, which was previously proposed for the same
project site.
A "stepped" approach to the Scope and Fee for this Traffic Study is proposed. First, the
project trip generation will be estimated and distributed through the same study
intersections and roadway segments that were included in the prior study. Based on
the project traffic and the likely impact of that traffic, the list of study intersections and
roadways (study locations) will be determined. Since the current project is 63 units less
than the prior project, it is possible that the number of study locations can also be
reduced. If it is determined that some of the study locations can be removed from the
list, the Scope and Fee for the subsequent data collection and analysis tasks will be
adjusted based on the final list of study locations.
Task 1-Project Kick-off and Project Trips Analysis
• Participate in a Kick-off meeting with the Project Team, including the
Environmental consultant team and City staff.
• Obtain a copy of the project site plan with proposed uses, including unit counts,
site layout, project entrances, on-site drive aisles, parking supply, and any other
site features that will affect the traffic analysis.
• Develop project trip generation estimates for the project, using trip generation
rates from the Institute of Transportation Engineers (ITE) Trip Generation (8th
Edition) publication.
• Develop trip distribution assumptions based on review of the transportation
network serving the site and select zone runs of the City's traffic forecasting model,
to be provided by the City.
• Project trip generation and trip distribution I assignment assumptions will be
presented to City staff for concurrence before proceeding with the analysis.
Ill
TEL 714 9391030
FAX 714 938 9488
Ill
765 The City Drive
Suite200
Orange, California
92868-6914
,.-__ ..,. Kimley·Hom ......_ r ., and Associates, Inc.
• Project traffic will be distributed through the study intersections, and the project
traffic contribution to each intersection will be identified.
• Based on the results of the trip generation and trip distribution efforts, the list of
study intersections and roadways (study locations) will be determined. The study
locations will be based on those locations that either are already impacted, or
locations which would experience a level of project traffic that would have the
potential to cause a significant impact.
Task 2 -Existing Conditions Data Collection
• Collect morning and evening peak hour traffic data at the study intersections,
based on the results of the outcome of Task 1, and the City's study area criteria.
• Collect 24-hour directional data on the study roadway links.
• Traffic data is to be the average of three consecutive data collection days (Tuesday
through Thursday), per the City's requirements.
Task 3 -Traffic Analysis
• Obtain traffic signal cycle information from the City for each study intersection, and
field verify.
• Conduct peak hour level of service analysis for the morning and evening peak
hours, using both the ICU methodology for signalized intersections, and the HCM
methodologies for signalized and unsignalized intersections.
• Evaluate the intersection of La Pata and Vista Montana (and any others directed by
City staff) as a School Hot Spot location. Observe traffic flows and pedestrian
activity at this intersection during the peak morning and afternoon school drop-off
and pick-up periods.
• Conduct link capacity analysis for each roadway segment using the ADT and peak-
hour link Capacity Analysis Methodology.
• Peak hour intersection analysis and link analysis will be conducted for the following
study scenarios:
• Existing
• Existing Plus Project
• Existing Plus Project Plus Cumulative Projects
• Existing Plus Project Plus Build-out
• long-Term Build-out without San Juan Creek Road Plus Project
• long-Term Build-out with San Juan Creek Road Plus Project
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......---n Kimley·Hom ......._ and Associates, Inc.
• It is assumed that Build-out traffic forecasts will be derived from the City of San
Juan Capistrano's traffic model, and will be provided by the City.
• Obtain information from the City regarding approved and pending projects in the
vicinity of the project site. Compile traffic data at the study intersections and
roadway segments for approved and pending projects.
• Identify project impact, and mitigation measures, if necessary. Where project-
related impacts are identified, the project's "fair share" responsibility toward
necessary mitigation improvements will be calculated, in accordance with the City's
Council Policy Number 111.
• Evaluate on-site traffic circulation and parking.
• Conduct a signal warrant analysis for the project driveway on Vista Montana.
Task 4-Report Preparation, Meetings, Project Management
• Prepare a stand-alone traffic impact study. The traffic study will summarize
analysis methodology, findings, and recommendations.
• This Scope assumes attendance at the following meetings:
o Two (2) Project Team I City Staff meetings
o One (1) Transportation Commission meeting
o One (1) Planning Commission meeting
o One (1) City Council meeting
• If requested, attendance at additional meetings with team members or City staff or
at community meetings and public hearings will be billed on a time-and-materials
basis in accordance with the standard hourly billing rate schedule in effect at the
time the meetings are requested.
SCHEDULE
We are prepared to begin work upon receipt of authorization to proceed, and will
endeavor to meet your scheduling needs. We anticipate completion of an internal draft
of the traffic study within six weeks of receipt of all traffic data and information,
including City model data.
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......---n Kimley·Hom ......._ and Associates, Inc.
FEE AND BILLING
The Kimley-Horn fee for this effort is broken down by each task. Task 1 will be
conducted in order to determine the extent of the study area and to identify the study
locations. The fee for the remaining tasks will depend on the outcome of Task 1.
The task fees shown below represent the fee to evaluate all of the study locations that
were included in the prior traffic study for the Villa Montana project. Each task fee also
includes an estimate of the per-intersection reduction in fee for the remaining tasks,
based on the number of intersections or roadways, if any, that are eliminated from the
study.
Task l-Project Kick-off and Project Trips Analysis
Task 2 -Traffic Data Collection
(including reimbursable count expenses and Traffic Model Runs):
Task 3 -Traffic Analysis
Task 4-Report Preparation, Meetings, Project Management
• Note: The fee for Tasks 2 through 4 assume the traffic study will evaluate
all of the study locations included in the prior traffic study for the Villa
Montana project (18 study intersections, assuming 1/3 of them are two-
person intersections; and 23 roadway segments).
• If the list of study locations is reduced based on the outcome of Task 1,
the fee would be reduced accordingly:
o Data collection: The fee would be reduced by approximately $525
for each intersection eliminated from the study, and approximately
$120 per eliminated roadway segment.
o Analysis and Report Preparation: The fee would be reduced by
approximately $1,500 for each intersection eliminated from the
study, and approximately $500 per eliminated roadway segment.
If Needed -Attendance at meetings (per meeting)
$ 6,500
24,000
26,000
21,250
$1,200
This breakdown by task is provided for information purposes only, and is not intended
to represent a firm budget for each task. Budget may be reallocated among tasks, as
necessary, according to the requirements of the project.
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.......--_..-. Kimley·Hom ........_ r , and Associates, Inc.
This estimate assumes preparation of the traffic study and analysis of the project access,
and includes the reimbursable costs for traffic counts. It is assumed that traffic model
forecasts and select zone runs will be provided by the City.
Services not outlined above will not be performed without your authorization, and will
constitute extra effort, to be performed for an additional fee, to be agreed upon prior to
performing the work.
The project Scope, Cost and Schedule outlined in this proposal are based on the
following assumptions:
1. Available on-site and off-site improvement plans, record drawings, and existing
aerial photographs or topographic maps will be provided to Kim ley-Horn.
2. A to-scale project site plan, detailing proposed buildings and site uses, square
footages, site parking, drive aisles and access, and other traffic-related
information will be provided at the time of project kick-off. Any changes or
revisions to the site plan or adjacent roadway improvements once the analysis
has begun will constitute additional services, and will require an adjustment to
the project schedule and budget.
3. Response to comments will require eight hours of Kimley-Horn staff time, and
no new data collection or analysis will be required to address the comments. If
the number or complexity of comments necessitates more than eight hours, or
additional data collection or analysis, an adjustment to the budget will be
required.
4. If special issues not specifically enumerated here arise as a result of comments
or concerns by citizens or City staff, they will be evaluated as a separate work
authorization, for a fee to be mutually agreed upon prior to initiating work.
Additional services will be billed based upon a negotiated price or in accordance
with our hourly rate schedule in effect at that time.
The estimated amount includes direct expenses for the project such as in-house
duplicating, facsimile, local mileage, telephone, postage, in-house blueprinting, and
word-processing computer time. Other direct expenses, if required, will be billed at cost
plus 15 percent for administrative fees.
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