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12-0629_CARBON ACTIVATED CORPORATION_Personal Services Agreement
PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this rday of June, 2012, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Carbon Activated Corporation (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to have the Granulated Activated Carbon (GAC) media at the Ground Water Recovery Plant supplied, installed and hauled off site and disposed of; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of the removal and disposal of the existing GAC media, located within eight separate vessels, preparation of the vessels to receive new GAC media, and the installation of the new GAC media in the vessels. The schedule for replacement shall be as needed and not to exceed two replacements in one Fiscal Year. Consultant shall provide proper treatment and disposal of the spent GAC media. Section 2. Term. This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than one year from the effective date. The City reserves the right, at its sole discretion, to extend the terms of this agreement for a maximum of two additional one year extensions. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed the approved budget for the applicable fiscal year and shall not exceed $165,648 per installation as identified in Exhibit "A." 1 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on the percent of work completed in that billing period and which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section minus a ten percent (10%) retention. The ten percent (10%) retention shall be due and payable 30 days after completion and acceptance of all work per contract. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City,the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the 2 work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, 3 including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in anyway connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this 4 Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Omitted. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30)days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. 5 Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Mr. Keith Van Der Maaten To Consultant: Carbon Activated Corporation 250 East Manville Street Compton, Calif. 90220 Attn: Mr. Omitha Devendre Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPIS,TRANO L ry Kr r, Mayor CONSULTANT By: �IOK Q K Perera r ATTS : MaKMorlls, City CW-rk APPROVED AS TO FORM: Omar San o al, City Attorney 7 The City of San Juan Capistrano Request for Proposal for Contract to Supply and Install New GAC (Media Exhibit "A" Unit Price Bid Sheet: 1. Type and manufacturer of new GAC adoration media: / 2. Cost to Remove Spent Media per Adsorber Vessel: Cost per vessel:$ Total for 8 vessels: $ e �. Explain: w, 11 J•J�I•'/J �r :14'fI/ .CQ J� J ,��f�•�J ✓�X/- �! -r..J �✓ 1 Exhibit "A" 3. Name & Physical address of Disposal Site: o 4. New Media Costing: Pounds of media per vessel: Price per pound of new media: V, K2"r Price per pound x pounds per vessel x 8 vessels = $ total media cost. 5. Cost for Proper Offsite Disposal of Spent Media: Trucking costs per load: $ JA/0 Number of loads: Pounds per load: r-1;9J _ lbs. Dump Tipping Fees per load: s Aa u . Total Disposal costs: -- 2 Exhibit "All 6. Proposal Total: Removal cost per vessel x 8 vessels: $ � . GAC media cost for 8 vessels: $ , �2o . 0 Total Disposal costs: $ �agr Total Media Cost: (9 &1 3 Exhibit "A" 6/19/2012 AGENDA REPORT H24 0 TO: Karen P. Brust, City Ma/na e FROM: Keith Van Der Maaten, U ties Director SUBJECT: Consideration of a Personal Services Agreement to Replace the Granular Activated Carbon (GAC) Media at the Ground Water Recovery Plant (GWRP) (Carbon Activated Corporation) RECOMMENDATION: By motion, approve the Personal Services Agreement (PSA) with Carbon Activated Corporation to replace the GAC media at the GWRP in the amount of$165,648. SITUATION: The GAC media in all eight of the GAC vessels at the GWRP has reached the end of its useful life and must be replaced with new Coconut Shell Carbon. The GAC system was designed and identified, in the Methyl-tertiary-Butyl-Ether (MtBE) cleanup agreement, as the approved method for the removal of MtBE from the groundwater produced at the GWRP. Very low levels of MtBE have been identified in the samples taken from the sampling ports of the GAC vessels. The sample results have been substantiated as valid by the City's USEPA Certified Laboratory. In order for the GWRP to continue operations, produce drinking water with no detectable levels of MtBE, it is critical that the GAC media be replaced immediately. The City received only one bid response to the Request for Proposals (RFP) solicited on April 25, 2012 (Attachment 2). This response was submitted by Carbon Activated Corporation. Due to the received bid being below the engineer's cost estimate, the bidding firm's experience and reputation, and staff's direct experience with previous work performed by the firm, staff would recommend approval of the PSA with Carbon Activated Corporation. BACKGROUND: At the City Council Meeting of January 28, 2010, the City Council adopted Resolution NO. 10-01-28-01 to authorize the installation of a Granular Activated Carbon system at the GWRP. The GAC system entered service on August 24, 2011. In the design of the GAC system, the engineering firm (Tetra Tech Inc.), estimated the useable lifespan of the GAC media to be six months. Based on this recommendation staff budgeted for replacement of the GAC media at a rate of two times per year. The estimated cost for media replacement at a rate of twice per year was $425,000.00. To date, the existing GAC media has not been replaced. Operations staff have been monitoring for MtBE break through at the prescribed sample points, as required by the City's California Department of Public Health Permit #05-08- Agenda Report Page 2 June 19, 2012 11 PA-032 In March of 2012, the City's contract water quality testing firm identified low levels of MtBE in the GAC water samples. Upon verificationof the presence of MtBE in the samples, City staff developed and solicited a RFP on April 25, 2012, to eight qualified companies (Attachment 3). The pre-bid job walkthrough was held on May 3, 2012, with a bid closing date of May 17, 2012. Out of the eight RFPs sent out, only one response was received. That response came from Carbon Activated Corporation. Carbon Activated Corporation has over 35 years of experience in activated carbon production, sales, and service. They produce the carbon at their facilities to meet required [ASF-61 certifications for drinking water, American Water Works Association Standards, and they are ISO 9001:2008 Certified. The Utilities Department has worked with Carbon Activated Corporation in the past with positive results from their work at the GWRP. COM MISSIONIBOARD REVIEW AND RECOMMENDATIONS: At the May 24, 2012, Utilities Commission meeting, the Utilities Commission voted to recommend that the City Council approve the Personal Services Agreement with Carbon Activated Corporation to replace the GAC media at the GWRP. Due to the response to the RFP limited to one firm, the Utilities Commission requested that Staff return at a later date, with any information regarding the lack of response from the other firms. FINANCIAL CONSIDERATIONS: The revised Utilities Department budget for Fiscal Year 2011-2012 includes $225,000 for the replacement of the GAC media. The bid from Carbon Activated Corporation is $165,648 for the complete removal, disposal and installation of new carbon. The received bid is lower than the budgeted amount for Fiscal Year 2011-2012, and therefore requires no additional appropriations of funds at this time. RECOMMENDATION: By motion, approve the Personal Services Agreement (PSA) with Carbon Activated Corporation to replace the GAC media at the GWRP in the amount of $165,648. Respectfully submitted, Prepared by, Keith Van Der Maaten William W 'Cwr' , Utilities Director Assistant U'ilities Director Attachments: 1. RFP dated April 25, 2012. 2. Carbon Activated Corporation bid proposal. 3. List of invited Bidders and responders to pre-job site walk. 4. Personal Services Agreement 'ra The City of San Juan Capistrano Request for Proposal for Contract tO Supply and Install New GAC Media April 25, 2012 Clear Mir. Cmitha Devendre Carbon Activated Corp. 250 E. Manville Street Compton, Calif., 00220 The City of Sari Juan Capistrano (City) is soliciting proposals for the immediate purchase and installation of Granular Activated Carbon (CAC) media into eight CMAC vessels currently in operation at the City's Ground Water Recovery Plant (GWRP) located at; City of San Juan Capistrano 32450 Paseo Adelanto San Juan Capistrano Calif, 92675 INSTRUCTIONS NS T IDDER The City wsll be sponsoring a pre bid job walk on, 9: 0 , at the GWRP to allow each bidder to fully view the site and include within their surnmited proposal the necessary costs for the removal and installation of all media, It is the responsibility of each qualified and serious bidder to attend this pre bid site inspection due to the sites configuration and working conditions. GWP Locations 32470 Faseo Adelanto San Jaya Capistrano California, 92675 Proposal Instruction Bidders Responsibility It is the responsibility of each Bidder to fully inspect the site and all Contract Documents thoroughly before submitting a bid. If any Contractor should find discrepancies in, errors or omissions from the specifications or other proposed contract documents, or if they should be in doubt as to the true meaning of any part thereof, they shall at once make a written request to the Utilities Director for correction, clarification or ir<terpretatio n of flhe points in queStionsa Written requests can be made via email or US Postal Services The person submitting such a request shall be responsible for its prompt delivery. In the event that such a request is submitted and it should be found that certain essential information is not clearly and fully set forth, or if it is discovered that errors, omissions, or points require clarification in the drawings or documents, a written addendum will be mailed to each person to whom a set of contracts documents have been delivered. The City will not be responsible for any instructions, explanations or interpretations of the documents presented to Contractors in any manner other than written addendum. Additional questions or inquires may be addressed to the Utilities Department at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675, or seat via FAX to (949) 493-3955. Scope of Work 1. The Bidders shall include in their proposal the cost to remove the existing GAC media, currently in use, and prepare the vessel to receive the new media. All costs for removal and proper disposal of spent media shall be included in the bid proposal. The Contractor shall provide legal documentation of the proper treatment and disposal of the spent media as required under all Federal, State, County, and local laws, rules, and regulations. 2. All bids shall include costs to supply the GAC media specified in the attached Engineer's Report (Attachment 1). 3. The Contractor shall provide the quantity of GAC needed to complete the filling of the 8 vessels described in the Engineer's Report (Report) to the design operating media levels. It is the responsibility of each interested bidder to inspect the site conditions on the day of the pre bid job walk. 4. The successful bidder shall coordinate all work with City staff to allow for the ongoing operation of the plant while the worked is being completed. 5. It is the Contractor's responsibility to protect the carbon media, vessels and all related equipment at all times from contamination by any chemical and/or biological agents. 2 6. All equipment used and materials supplied shall conform to ANSIINSF 61 Standards for Drinking Water applications. The Contractor shall provide documentation that all materials and processes provided for the proper and safe installation of this project meets any and all applicable ANSi/NSF 61 Standards for Drinking dater. 7. The City shall supply all water required for the proper installation and removal of CAC materials. 8. The Contractor shall provide copies of their Safety Program and certification of their staff's training. The Contractor at all times shall maintain a safe and clean working environment. Proper safety equipment and procedures are to be adhered to at all times. The Contractor shall follow all Federal, State, County and local safety rules, regulations, and laws in the performance of this work and while on City property. 9. The quantities of work and/or materials stated in the unit price bid sections are only given as an indication of approximate values. It is the responsibility of the bidder to investigate the site conditions in order to develop their estimates. The City does not imply or express the actual amount of work or materials to be exactly equal to those indicated in the Engineer's Report. In the event the actual quantities are greater or less the contract price will be corrected based on the unit prices indicated in the bid document. 10.The Contractor is required to possess a current City of San Juan Capistrano Business License prior to commencement of work. The Contractor shall hold the current and appropriate California State Contractors License required under law to perform this type of work. Bid Proposals All acceptable Proposals shall be submitted in accordance with the followiu instructions, no later than the close of business day Thursday, May 17¢ , 2412. 1. Proposals shall be submitted only upon the forms provided with this Request For Proposal packet and identified as exhibit "A" All proposals shall be properly filled out. Proposals prices shall be stated and the signatures of all persons singing shall be in longhand. All pricing is to include and cover all taxes, the performing of all labor requisite or proper, and the providing of all necessary machinery, tools, apparatus and other means of maintenance to properly perform the task per the Specifications. 3 2. All pricing and notations must be in indelible ink or typewritten, No erasures will be permitted. Mistakes may be crossed out and corrections typed or written in indelible ink adjacent thereto and must be initialed in ink by the person or persons signing the Proposal. 3. Worksheets must be filled out in their entirety. 4. Proposals shall not contain any recapitulation of work to be done. Alternate Proposals will not be considered except as required herein. No oral, telegraphic, or telephone Proposals or modifications will be considered. 5. The City may require any Contractor to furnish a statement of their financial responsibility, technical ability, equipment and references properly and fully filled out. 6. Each Contractor shall submit a statement of experience and a list of equipment owned or operated, over which they have immediate access to for the purpose of filling any and all contractual obligations under this contract. 7. Proposals shall be delivered to the Utilities Department on or before the day and hour set for "Close of Bid". 3. The Contractor must submit a copy of their Safety and Injury and Illness Prevention Program (I.I.P.P.) attached to their proposal. Insurancelindemnity: Prior to beginning work the Contractor shall be required to obtain comprehensive general liability insurance and comprehensive automobile insurance in amounts required by the City (see Exhibit "B"). in addition the Contractor shall be required to obtain Workers Compensation and Employers. Liability Insurance in the statutory amount as required by State Law. These insurance policies shall be maintained during the term of the Agreement. Prior to beginning work the Contractor shall provide to the City certificates of insurance evidencing that the required insurance coverage have been secured by the Contractor and the Contractor shall provide endorsements to the City establishing that the City has been added as an additional insured to the insurance policies required under the Agreement. All insurance policies shall state that the City shall receive thirty (30) days advanced notice of any change in such policies, including but not limited to, cancellation or reduction in coverage. Contractor shall also be required to indemnify, defend and save harmless the City from and against all claims or liability arising out of Contractor's activities pursuant to the Contract. 4 Withdrawal of Proposal: Any Contractor may withdraw their Proposal in person or by written request at any time prior to the scheduled closing time for receipt of Proposals. Successful Proposer: The City will select a Contractor from those that submit qualified proposals. The successful Proposer or Proposers shall execute a written agreement with the City prior to the City Council award of contract and furnish the stipulated documents as required herein within ten (10) days after selection. The City reserves the right to reject any and all bids at their sole discretion. Bacteriological Analysis: It is the Contractor's responsibility to perform all work to remove and install all media in a manner such that the GAC media, vessels and appurtenances are kept free from contamination by any harmful or unwanted constituents from biological, chemical or other unwanted sources. Upon completion of the installation of the new GAC media water samples from each vessel will be pulled and analyzed, by the City's Contract Laboratory, for possible biological activity within each vessel. The tests will include the following; I. Presence/Absence tests for Coliform. ll. Presence/Absence tests Fecal Coliform. Ill. Heterotrophic plate count (HPC) Bacteriological Testing Procedure. The bacteriological testing of the media will take place only after a vessel has been filled with new media and the vessel has gone through a completed filter backwash cycle. The bacteriological samples will be pulled by the Contractor's designee, and witnessed by one of the City's State Certified Water Treatment Operators, from the effluent line of each GAC vessel. The Laboratory Chain of Custody form is to contain the name and signature of each person performing the testing procedure. The first tests will be an EPA approved method Presence/Absence test for coliform bacteria, If the results from the Presence/Absence test indicate a presence of the coliform species then the sample shall be analyzed for Fecal Coliform. If the sample is found to be presence for Fecal Coliform 5 then the. Contractor shall immediately disinfect the infected vessel and continue with this procedure until the laboratory results for the infected vessel indicates the vessel to be absence of Fecal Coliform bacteria. Along with the Presence/Absence sample a sufficient amount of water will be pulled, at the same time, to perform a plate count test for HCP as colony forming units per milliliter (CFU/mL). If the laboratory analysis indicates that the sample has a greater than 250 CFU/mL then the Contractor shall immediately disinfect the infected vessel and continue with this procedure until the laboratory results for the infected vessel in the vessel to have a plate count of 250 CFU/mL or less. Only after each vessel has passed the bacteriological testing and flushed until the effluent water quality of each separate vessel is equal to or better than the influent water to that vessel will the vessel be accepted by the City as complete and ready for service. Flushing: After a vessel has passed the Bacteriological testing requirements, the water contained in the vessel shall be flushed to waste. The flushing procedure shall continue until the complete volume of water contained within each vessel has been exchanged three times and the effluent water quality from each vessel is equal or better than the influent water quality coming into that vessel. This shall be based upon the water quality parameters of TDS, pH, and NTUs. Disinfection Procedures: The Contractor shall disinfect the GAC vessels by following the method described in the Engineer's Report attached as "Attachment 1" in section 7.2.1 titled "Disinfection". This method shall be adhered unless the Contractor presents their preferred method to the City and the City Utilities Director approves its application. 6 vvw�ff Fir TTV r rLfff ACTIVATED CARBON&REUTED SERVICES 250.E manvllle Street Campton,CR 90220 Phone:(330)8854sss Fax:(910)885.4658 E-maR:infoftarhonserwatedcorp.aam PROPOcAL- FOR (,"-.0-NLrrKRA(-�"'T TO S'wYPP-w- Y AND INSTALL NEW GA%I]- MEDIA %,,ITY OF SAN JUAN CAKSTRANO GROUND WATER RECOVERY PLANT SAN JUAN CAPISTRANO, CALIFORNIA 92675 rya-9001:2000 Certffied MEMBER Qualify CC C Endorsed fit til Company 1 TTA CHME Y.0 2 CARBON ACTIVATED CORPOAMON ACTIVl TED CARSON&RELATED SERVICES 25Li E Manville Street Campton,CA 90220 Phone:X330)gas,aa55 Fax:{310)885=4558 May 161" 2012E-mall:fnfo@carbOh6ctiviitLdc6rjj.com , Mr. William Curry Asst. Utilities Director City of San Juan Capistrano 32400 Paseo Adelanto Sari Juan Capistrano, CA 92675 RE: Contract to Supply and Install New GAC Media at the City of San Juan Capistrano Ground Water Recovery Plant Dear Mr. Curry: Carbon Activated Corporation is pleased to present a proposal to the City, of San Juan Capistrano for your carbon service needs, Our company has over 27-years experience manufacturing activated carbon, and supplying carbon related services. Pricing is reflected on the bid schedule. Pricing includes removal of spent carbon, installation of fresh carbon, and reactivation/disposal of spent NONHAZ carbon in a facility approved by the US EPA to accept CERCL.A wastes. Pricing assumes the carbon adsorption vessel is off-line, and the spent carbon is free flowing, i.e. not solidified. if any of these conditions are not met, then Carbon Activated Corporation will request a change order for based on costs of extra time and material, Background & Relevant Experience Carbon Activated Corporation was established in 1993 as a distributor of bulk carbon to OEM's, and other carbon companies. The company expanded operations and added a spent carbon reactivation furnace. As soon as the company had the capability of supplying fresh carbon and processing spent carbon, customers begin going directly to Carbon Activated Corporation for turnkey filter replacement service. Sales and rental of carbon adsorption vessels soon followed. Presently, two service centers are in operation, one in Compton, CA and the second in New York, allowing Carbon Activated Corp to serve the City of Sart Juan Capistrano at the national level. Carbon Activated Corp. manages several of the largest carbon service contracts in California, providing vapor phase carbon reactivation & return service for Los Angeles County, LADWP, Hyperion, and a host of large-scale municipal water& air treatment plants. 1S0.4001:2000 contract to Supply and Install New GAC Media c rtlffed City of San Juan Capistrano MEMBFR s KSF QualityWater ry t e r EEndorsedd company qualjtyo- nssbei�rio� 2 CARBON ACTIVATED CORPOkATION ACTIVATED CARBON&RELATED SERVICES 260 E Manville street Compton.CA 90220 Phone:(310)'ss5=455s Fax;(310)8854558 E-mail,'Inf6@carbonactivatedcorp.com Off Shore Carboni Manufacturing Carbon Activated Corp. has a part ownership of one of the largest Activated Carbon Manufacturing plants in China. The plant is located in Datong in Mainland China and produces millions of pounds of Activated Carbon annually. The plant is 1So 901/9002 certified. This plant has been audited by M/s Montgomery, Watson and Harza (MWH). Coconut Shell base GAC is manufactured in the largest Coconut Shell GAC plant in Sri Lanka awned and operated by Carbon Activated Corp. Currently Carbon Activated Corp. supplies numerous cities and companies with vapor phase GAC from these facilities. Carbon Activated Corporation Services and Equipment Furnaces to process and reactivate/recycle spent carbon in a facility approved by the US EPA to accept CERCLA wastes Fleet of carbon service vehicles & advanced material handling equipment for carbon change outs including eight pneumatic slurry tankers and tractors, and 4 vector units Fully certified& licensed full-time regular employees service technicians Carbon characterization &testing laboratory for quality control Large=scale project management for carbon change outs Performance guarantees Carbon Change Out Service Technicians Each Carbon Activated Corporation service technician is thoroughly trained in carbon related environmental health & safety practices and work policies. Additional training includes Occupational Health & Safety Association (OSHA), and internally developed safety training. All service technicians undergo annual OSHA refresher training. Only full-time regular Carbon Activated Corporation employees shall be used for the City of Sari Juan Capistrano service. Full-time regular technicians become familiar with your unique site conditions, and bring years of carbon service experience to your site, allowing the work to be conducted safely and quickly. A Carbon Activated Corporation Senior Lead Technician is assigned to every service job performed. The Senior Lead Technician supervises the service job and interfaces with customers to ensure customer satisfaction, Carbon Activated Corporation Service Technicians are continually trained and re-certified annually. 150-9001:2000 Contract to Supply and Install New GAC Media Certified City of Sar} Juan Capistrano MEMBER cqs Quality Wa t e r Endorsed Company Quality. A150CIAT.iON 3 ACTIVATED CARBON&RELATED SERVICES 250 E Mamllle Street Compton,CA 90220 Phone;(310)88."655 Fax;(310)884558 E-mall:infoOmrbonactivatedcorptom 40-hr OHSA Training with 8-lir annual refresher Certified Fork Lift Operator Confined Space Entry Permit Lock-Out/Tag-Out First Aid/CPR Training matrices and certificates are included for review. Carbon Activated Corporation has a 3,850-day running safety record with no lost time due to accidents, making our company the safest in the carbon service industry. On-Site Carbon Characterization Laboratory Carbon Activated Corporation operates a test laboratory capable of measuring carbon specifications for quality control purposes. The laboratory is staffed by employees with over 27-years experience in manufacturing of carbon. , ASTM carbon characterization procedures are used to measure: _ Butane Capacity - Moisture Content CTC Activity -Ash Content CTC Retentivity e Bulk Density Particle Size Distribution - Hardness &Abrasion Iodine Number(Total Surface Area) If any further questions or queries persist, please feel tree to call me at any time Thank you Mr. Omitha Devendra Sales Manager Phone: (310) 885-4555 Facsimile: (310) 885-4558 ISO-9001.2000 Contract to Supply and Install Nl w GAC Media Certified City of San Juan Capistrano n�Er,�atrz Quality Water Endorsed Quality Company hSSl�C3hTEi�N 4 "Maw" Fitf F F ACTIVATED CARBON&RELATED SERVICE 250.E Manville Street Compton,CA 90220 Phone:(310)aB5 4555 Fax;(310)885-4558 Eamaif:Info@carbonactivaterkorp:com BID Sk"HEDULE (Pages 1-3) i5Q-�aa�:zona Certified MEMBER %F Qua(t Water Endorsed � » CO111I79n nsSOCrn.71CIN 5 The City of San Juan Capistrano Request for Proposal for Contract to Supply and Install New GAC Media Exhibit " " Unit Price Bid Sleet: 'i. Type and manufacturer of new GAC adoration media: ZA lfi ------------- '�Ci4 Cost to Remove Spent Media per Ad'sorber Vessel: Cost per vessel:$ , J 1 Total for 8 vessels: $ ' `a 00 Explain: ✓'�`�� Pi%r .�t ('p.l,/�.Gcl /`���//.(/ =G"'�l'J,%-{il qtr• /I /r 4L-Z2", L '/,;� /1, Exhibit "A" s I Name & Physical address of Disposal Site: 7 4. New Media Costing- Pounds of media per vessel: 2V Price per pound of new media:_ Price per pound x pounds per vessel x 8 vessels r . 00 total media east.. 5. Cost for Proper Offsite Disposal of Spent Media: Trucking costs per load. $ A/0 2 9 Number of loads: Pounds per load: 1?" lbs. Dump� pp � Fees Tipping ? per load: ;�� • ..� Total Disposal costs, $ Exhibit "A" 7 . Proposal Total: Removal cost per vessel X 6 vessels: • 0 GAC redia cost for 6 vessels: f 1 Total Disposal costs. ' Total Media Cost: Exhibit "All a ACTIVATED CARBON&RELATED SERVICES 250 F Manville Street Compton,CA 90220 Phone:(3143)8854555. Fax:(M)885 4558 F-mall:infoLacarbonactNatedcorp.corn PRODUCT SPECNIFICATIONS ISO-5(743'€:20Csf} Certified MEMBER KS-F Quality Water Endorsed Quality,COCompanynss oc 3 n71 o ra TION ACTIVATED CARBON&RELATED SERVICES PRODUCT BULLETIN COC — L 60 (8x.391 Liquid Phase Coconut Shell Base Carbon COC-L60 Granular Activated Carbon (GAG) is manufactured from the finest select grades of coconut shell and features a high density, large micropore volume and high surface area. Its coinmonly used for the purification of potable wafer, beverage manufacture, dialysis, and a variety of food grade applications. In properly designed systems, CC)C-L60 will effectively remove chlorine, chloramines, MTBE, TCE, PCE, T•NM's, Phenols, pesticides, detergents, etc.. COC-L66 meets AWWA Standard B-600-74,ANSI/NSF Standard 61 and Food Chemicals Codex Standards for drinking water applications DOWNFLOW PRESSURE DROP _ €JPFLOW BED EXPANSION I .., �....,.._.... Z 70 .. _„-... O j z �o as ( so LIJ1 ui a 8x 0 m 0 _ F- 30 j z 8x30 n l E 20 i 2 3 4 $. 5 7 E S 10 1 i SUPERFICIAL VELOCITY,GPMIFT1 a a n �z SUPERFICIAL VELOCITY,CPM/FTI - —1 TYPICAL PHYSICAL PROPERTIES / SPECIFICATIONS CTC No.Min. (ASTM D3476 60 I otal Surface Area,m2/9 (BET Method) 1150 - 12 0 Iodine Number,min. (ASTM D4607-94) 1100- 1200 Bulk Density,lb/ (ASTM 2854) 31 --33 Hardness mixt. ASTM I)38C12-$9 99 U,S,Standard Sieve Size 8 x 30 Larger than No,08 max, 4% Smaller than No.30 tnax. 3% Ash max. AS M L12866-94 3% Moisture as acked max, ASTM 02$67-99 2% STANDARD PACKAGING: 551b or 27.5lb POLYLINED POLYPROPYLENE BAGS. 2001b FIBER DRUMS. 11001b SUPERSACKS. This information is offered solely for your consideration and verification. It has been gathered from reference materials and/or test procedures and is believed to be true and accurate. None of this infotrnation shall constitute a warranty or representation, expressed or implied for which we assume legal responsibility or that the information or goods is fit for any particular use either alone or in combination with other goods or processes. ISD-9001:2000 Certified MtMsea F Z041 NSF VI-Q!, li Qua ty Wa#e r Endorsed Quality. Company ss�t: ri 10 250 E Manville:Street,Compton CA 90.2.20 PHONE:(310)885-4555 MATERIAL SAFETY DATA SHEET SECTION I MEDS DATE: January 01,2012 MANUFACTURER. Carbon Activated Corp, 250,E Manville Street Compton CA 90220 EMERGENCIES- (310)885-4555 PRODUCT IDENTIFICATION: COC—L60 CHEMICAL DAME: Activated Carbon CHEMICAL FORMULA: C SYNONYMS. Coconut Shell Base Granular Activated Carbon(Liquid Phase) SECTION 11 GlaEDIENTS. bernical Name(CAS#) % PFILMSHA) TLV(4C� C?tIte Carbon" (7440-44-0) 100 N/A N/A N/A �'AC:G1H(TWA)for reparable dust is 2.5 mg/m' There are no established PEL,TWA or TIN values for this material.Caution should be taken for respirable deist.The product has no known carcinogenic properties. SECTION IfI FETYSIC:AL DATA: Specific Gravity,(1-120= l). 3.5 Solubility in water: Insoluble Apparent Density: 0.45-0.50 g/cc Vapor Pressure: N/A Melting Point: N/A Boiling Point: N/A Freezing Point: NIA Appearance and Odor: Black granular,powder or extruded pellet,no odor 11 �. SEC d ION A Y FIRE&EXPLOSION DATA: .Flash Point: N/A Extinguishing media: Alcohol foam,C032i dry chemical,water. Special Firefighting procedures: Exercise caution when responding to any chemical fire,Respiratory Protection is essential Unusual fare&explosion hazards: Contact of activated carbon with strong oxidizers may cause rapid combustion. Contact of Pbosphoric acid With c;=L'i metals may liberate.hydrogen which is flammable and readily Porins explosive mixtures in air. (Decomposition Products: CO may be formed in fire. Thermal Decomposition: Sulfur Oxides(SOJ SECTION V HEALTH HAZARD DATA: Route(s)of Entry: Ingestion: Carbon is non-toxic through ingestion inhalation: The physical nature of carbon may irritate the respiratory system Skin: Carbon is non-toxic through skin absorption, Eye IrritationT The physical nature of carbon may cause,eye irritation. SECTION VI EMERGENCY& EI:RST AID PROCEDURES: In case of inhalation remove to fresh air. Administer first aid as appropriate. Seek medical attention. In ease off ingestion do not induce vomiting.Dilute by giving water or axiilk. Seek medical attention. Shin Contact: Wash thoroughly with water.If irritation persists seek medical attention. In case of eye contact flush with lukewarm water for at least 15 minutes. Seek medical attention. OTHER: The effects of chronic and sub-chronic exposure have not been determined. Safe handling on a long-term basis should emphasize protection against respective or long--term exposure to carbon dust inhalation and avoidance of contact to any liquids that may leach off the impregnated carbon. 12 SECTION VII F=FIGHTING MEASURES Flashpoint: Not Applicable. Non-flammable. I t}CFRl 500.44. Not Self Heating: UManual of Tests and Criteria,"Fest N.3; Flammability Limits in Air: LFI,and UF'L Not Applicable. GENERAL HAZARD: Activated carbon is difficult to ignite and tends to burn slowly(smolder)without producing smoke or name. 'Toxic gases will form upon.combustion. FIRE FIGim—NG aN51 RUcnoNs: if possible to do safely,move smoldering activated carbon to a non-hazardous area,preferably out of doors.Extinguish fire using water fog,fine water spray,carbon dioxide or foam.Avoid stir ng up dust clouds. FIRE FIGHTING EQUIPMENT: Fire fighting personnel should wear full protective equipment,including self-contained breathing apparatus(SCBA)for all inside fires and large outdoor fires. HAZARDOUS COMBUSTION PRODUCTS: Combustion products may include smoke and oxides of carbon(for example,carbon monoamide),Materials allowed to smolder for long periods in enclosed spaces,may produce amounts of carbon monoxide which reach the lower explosive limit(carbon monoxide LEL= 12.5%in air).Under certain conditions,any airborne dust may be an explosion hazard.Used activated carbon may produce additional combustion products, SECTION VIII REACTI'l ITY DATA- Incompatibility, Avoid strong oxidizers and liquid acids. Stable: Yes Conditions to avoid: None Hazardous Decomposition Products: Oxides of Carbon Hazardous Polymerization: Will not occur SECTION IX �. SPILL&LEAK PROCEDURES, Reportable Quantities: No.EPA requirements Steps to be taken in the event if a spill: Sweep up,neutralize and discard in protected refuse container. Do not release to sewer or waterway. Waste Disposal Method: Unused product may have a lot pH. Used product may contain hazardous chemicals or hazardous properties that may have to be examined to determine proper disposal method.Dispose of in accordance withlocal,stare,and federal regulations Disposal Considerations: Activated carbon,in its original state, is not a hazardous material or hazardous waste. Follow applicable governmental regulations for waste disposal. Used activated carbon may become classified as a hazardous waste depending upon the application. Follow applicable regulations for disposal.Recycling(reactivation)may be a viable alternative to disposal. Contact Carbon Activated Corp.for information. 13 SECTION X SPECIAL PROTECTION INFOR1¢.°IATION: Respiratory Protection: Use N10SHIMSHA approved respiratory protection equipment appropriate to the material and/or its concentration where airborne exposure is likely.If exposures cannot be kept to a minimum with engineering controls, consult respirator manufacturer to determine appropriate type equipment for a given application.Observe respirator use limitations specified by NIOSH/MSHA or the manufacturer, Ventilation/Local Exhaust: Essential in confined areas. Eye Protection:. Safety glasses or goggles with side shields are recommended for any tyke of handling.Where eye contact or dusty conditions may be likely,dust tight goggles are recommended.Have eye flushing equipment available. Engineering Controls: Use local exhaust ventilation to control emissions near the source.Ventilation systems should be sized and configured to prevent exceeding Of recommended or regulated exposure limits. Slav Protection: Avoid contact with the skin.Wear appropriate dust resistant clothing.Wash contaminated clothing and clean protective equipment before reuse.Wash skin thoroughly after handling, protective Gloves Recommended Hygienic Practices: Wash thoroughly after handling. Airborne Exposure Guidelines: Recommended Exposure Limits Activated Carbon $-hr TWA Total Dust 10 mg/m3* Respirable Fraction 3 mg/m3� 4OS11A and ACGIR have not established specific exposure limits for this material.The recommended exposure limits for these activated carbon products are lyase on the Threshold 1,imit Values adopted by ACGIH for Particulates(insoluble)Not Otherwise Classified. The OSHA PEI.for Nuisance Dust is 15 mg/m3 (S mg/m3 respirable fraction), . SECTION X1 —......._..� STORAGE AND HANDLTNG l<NFORMATION.- Storage Temperature: Ambient Storage Pressure: Atmospheric Handling: follow good handling and housekeeping practices to minimize spills,generation of airborne dusts, and accumulation of dusts on exposed surfaces. Use with adequate exhaust ventilation to draw dust away from workers'breathing zones. Preveut or minimize exposures to dusts by using appropriate personal protection equipment. Wash exposed skin areas thoroughly with soap and water after handling. Storage: Dry airtight storage recommended Maintain good housekeeping. Store away from strong oxidizers such as ozone, liquid oxygen,chlorine, permanganate;etc. 14 SECTION X.II .ECOLOGICAL AND'TONWOLOGICAL INFORMATION This material,in its original state;is not harm Rd to the environment,Used activated carboji may exhibit characteristics of the adsorbed material, This material is non-toxic in its original state. Used activated carbon may exhibit characteristics of the adsorbed material. I SECTION XII FEDERAL REGULA'T'IONS: OSHA.Hazard Communication- See".Particulates not otherwise regulated,"in Table Z-1, Standard,29CFR19I0,1200: of 29CFR 1914.1000, "Limits For Azar Contaminates" CERCLAISUPERFUND,40CFRI 17,302: Notification of spills of this material is not required. SARA/SUPERFUND: Amendments and Reauthorization Act of 1966 (Title III),Sections 302,and 313:. SECTION 302-EXTREMELY HAZARDOTJS SUBSTANCES (40CFR355): This product is not listed as an extremely hazardous substance. SECTION 3I3 -DIST OF TOXIC CHEMICALS.This product is not listed. Toxic Substances Control Act,40CFR710: Activated carbon is on the inventory list. Resource Conservation and Recovery Act: This product,in.its original state,floes not meet the criteria of hazardous waste. S'FAT1E REGULATIONS. California Occupational Safety and Health: Not fisted. Massachusetts Substance List: Po Not listed_ Neva Jersey Right-to--Know: •Not listed. Pennsylvania Right-to-Know: r Not listed. _._ ...._, ......_ __ _._ SECTION XIV LCIS PNDEX: HMIS Index details are as follows, HEALTH, 0 FLAMMABILITY: I REACTIVITY,. I PFE: E 15 SECTI£1�d��T TRANSPORTATION INFORMATION DOT.(Department of Transportation) Proper Shipping(Article)Name: Steam.Activated Carbon,Non-Regulated OR Carbon,Activated,Non-Regulated Shipping Class: Class 70 Hazard Class: Not applicable_ UNINA Number: Not applicable. Packing Group. Not applicable. Freight Classification: STCC Code-#2899643!NMFC#040560 DOT Marking:NIA DOT Placard_N/A Precautions to be takers in Transportation:N/A EMERGENCY ACCIDENT PRFCAUTIONS AND PROCEDURES: Contact: Carbon Activated Corporation Phone:310 885 4555 SPECIAL PRECAUTIONS, Precautions to be taken in handling and storage: Avoid excessive contact with moisture. Activated carbon can be safely stored in any normal storage area,but away from sources of direct heat Other precautions: tet activated carbon depletes oxygen from the air creating a severe hazard to workers in enclosed or confined spaces,sampling and work procedures for low oxygen levels should be taken whenever workers entering carbon vessels,enclosed or confined spaces. 16 ACTIVATED CARBON&RELATED SERVICES 250 E Manville Street Comptan,CA 80220 Phone:(310)885 .555 Pax:(310)885-4.558 E-mail:dnfo@carbonectivatedoorp.com CERTIFRCIATIONS i5{1-9pt3 fs 2000 Certified MEMBER Quality Water Endorsed Quality Company 17 NSF Product and Service Listings These NSF Oficial Listings are current as of Wednesday,May f6,2012 at 12:1.5 a.m.Eastern Time,Please Gorlt�r,( "•Sl'lnternatinnal to confirm the status of any Listing,report errors, or make suggestions. Alert:NSA'is concerned about fraudulent downloading and manipulation of website text.Always conf-Irnx this informationby clicking on the below link for the most accurate information: t�tiN:l.�Ex�Q &�.. sf.c_,;rlferti;;cd/3'ti� Crrf or�entsiiastin s,a��CQ035066&Standaa•d=061&. NSF/ANSI STANDARD 61 Drinking Water System Componentsalts Effects NOTE: Unless otherwise indicated for•Materials,Certifieatibn is only for the Water Contact maternal shown in the Listing. Click here for a list ofti".bbreviiations used in these L,,aQtirr�s: _._—. Carbon Activated Coiporation 250 East Manville Street Compton, CA 90220 United States 310-885-4555 Facility : 4 1 Indonesia Process Media 'materater- Contaet Contact Trade Designation ,Size Temp Material Granular Activated Carbon[]] Coconut Shell Activated Carbon [2] CLD 23 GAC Ii; The carbo;) source is coconut shell, i2i Certified fc;r the followJna mesh s�_zes: 8 x 14, 8 x 6, 8 x x 0 12 x 3i 7 x 90, 20 x 40, 20 x 50, 30 x 60, and, 30 x �76. .c NOTE: Certwfied fns water wrearment piarst appl.icatjcns, his product has T)ot ween evaluated for point of use applications. Number of matching Manufacturers is t Number of snatching Products is r Processing time was 0 seconds http:flWWW,nsf.com/Certified/PwsComponents/Listings.asp?COmpany=C003506s6&Standa.., 5/16/,2012 18 • Seax�el3 Listings • 14ews Room J About.NSF j Careers I • NSA;Mark � Client Log-fn Site Map f Request info J Crantac;t Us a Can .a'i at G 2�(l�{.f�YS�iix�ez��aat€a�iai_. http://www.nsf.conn/Certified/PwsComponents/List inks.asp?�ornpany—C0035066&Standa... 5/16/2012 .. n �TAN T t" a -13a RECOGNIzE Carbon Activated Corporation Facility: Compton, CA AS COMPLYING WITH NSF/ANSI 61 AND ALL APPLICABLE RE U.iRE PRODUCTS APPEARING SIFT TBE NSF OFFICIAL LISTING� ��. AUTHORIZED TO BEAR TBE NSF MARK. C } f X � y S 3 €� �� M1ilRaemrt/�gn. \sj� t f� rx xrraenAernnr 5„y�;f,> I �Etfl ti I PF t'E 4Y`�f0� GESd[cMi'"r10BMM SMdamu 6utik" Vf This certificate is the property of NSF Inteanational and must be fetumed upon request.For the maq cu trent and complete information,please mess NSF's welsalte(www,nsf.org). ,Way J-7,2011 -t frcate#53061 -43 Dayid Parkin,General Manager: Mater Distribution Systelt, STATS OF CALIFORNIA QZontTaftii *tw Pursuant to Chapter 9 of Division 3 of the Bossiness and Professions Code and the Rules and Regulations of the Contractors State License Board, the Registrar of Contractors does hereby issue this license to: N A P., �. �- ri *' to engage in the basin r�r gara y _ `sn�t 'eapactty'cif a contractor .. ERIN A'CTOR Witness ray hand and seal this day, AjAAIWx a,22004 51rINATURE OF uc>NSEE July 2 r� _ stcphca P.Sands elr-NATIJ Flt [7 ALrFteR F Stra r Of DtLLt�CtM This license is the PMP"of the Registrar Of ContraCtars, is not transferrable;and shall be rets med to the Registrar 842091 upon demand when suspended,revoker},or invalidated forar�y reason.li becomes acid it not ren�ved. I.a�Censsy��'><r1q;Rlber 111:3k lNFv.�-Oltr�L75P 0�SV44$ , AIkR}Nq=.SAsrii �7 This is to certify that Carbon Activated Corporatforl 250 E. Manville Street, Compton, California, 902.20 USA operates a Quality which complies with the requirements of ISO 9001 '2008 for the fallowing scapO Of registration The Registration Covers the Quality Management System for the Manufacture and Distribution of Activated Carbon, and the ProvisiOn of Related Services for waterlAir Purification and Precious Metal Recovery, Certificate No: CERT-0045836 Original Certification Date: February 6, 2004 File No: 1501272 Current Certification Date: February6, 2010 Issue Date: February 1, 2010 Certificate Expiry.Date: February 5, 2013 4 Chris Jouppi Alex Ezrakhovich President, General Manager, QMI-SAI Canada Limited SAI Global Certification services Pty Ltd iso 9001 Rcgisl—d Ey: SAI Oh)"l Cer9k.6"Servines;Yry Lta,29S Sussex Street.S " Yney ?per AuslgG» In i}%�.SA3 Canaaa Limileil,20 CeAaon Cauri;Sv#1W: Tomnin,Dnlnrio R19W 71(6 Caria!!a{sRi GLOBAL).7tlfs reg,ayffilin<3 is wAJo9t to the 6AI 61oCe1 TermA e0.a Con�liox 19e Ca�nifim?icxl.YffE�e rd dac®rs g _���� W.S Wli:µss exerc�ssd'r. 1&.7rg o i fYies wssessmsnl,SAi 61eba]acasprs v9,s ee ry nary f-P a"..nap�ev—This cerlin�u[n ramei9s trte pm rty :c_,��;/J W SA731n6xt®rt.7 mnaE 6e[etvrnen Ic:.hm rnQF. , TD+Mh.'ySAI GLOBAL owThis c9AA�le is s.rnenl,pFease Isfgr 39tH SW CrICpe1 pn-;.rrte CeryOe^.Regislee xv�..-.an-,....-,_c�19�•r,�am!carnl clG;r�hjBsr 22 h ! t r - ,t, ..t•,h� ��}`?�rt?h���.A� ���,�i:,�t`.,e •h,...,� �>�1���?,r-,'�„7y,."j�- `r0.`j� If�:-�t'f,Ctuoc,:x`-,l�!?A�a: ,bL1pp(S,3.'s."$""u(�.I`.�`K b5±'}!4�`�l4��+1'�r1JS,'_4c}5s_��,kRb,��-,gk�'i�I�,':.fiiP,�lOi�fe4 _i..,.�,.g'9$ Y�j'3s}}'44¢h 4''•,',.i�.-�S!et�Y�s1 i4s4{�4�#f}( `,.".�a ciY,��.j{y/1°p"4}1�fI��i-�hk`'�,A r��`'i�y��t3�,}.1.��.{L h�QS}73g-�S,AtyS,;,�y(I} c�ir.}}t�4F'���SY�rYsn¢.-.5_,,E�4�q4��:��c�.Av+-.�•• / 4' N 6 �: A .: ,-19�.t$ - 'sti94� Ah °+ ..;•. SUPPLIER CLEARJNGHOUSE CERTIFICATE ; .y` ;} CERTIFICATION EXPIRATION DATE: 11114/201.1 P{ The Supplier Clearinghouse for the Utility Supplier Diversity Program of hereby certifies that it has audited and verified the eligibilitythe California Public Utilities Commission �R rcF i a COI 'TQT�T, CA as a MBE pursuant to Corxtmission General 0 der 15� and the terms ON �T I� COR-PO TION of $` �AW asr r and conditions stipulated in the . : z ; ; erifieation.Application package. This Certificate shall be valid only with the Clearinghouse seal affixed hereto_ « >� L F} >y f Eligibility must be maintained at all tunes, ana renewed. within 30 d W � � g� jai"lure to comply may result in a .d aYs upon any changes of ownershi or control. p P Y Y enxal of e ' m £ . ligibihty. The Clearinghouse; .ay reconsider certification if it zs , determined that such status was abtaihed by false, misleading or incorrectinforrxxation. Dccertihcation may occur if a verification criterion under which eligibility was awarded later becomes invalid due•to Conarnissiort rdlin .. The - Clearinghouse may request additional information or conduct on-site site. visits d eligibility, unng the terjm of verification to verify ". This certification is valid only for the Y period that the above named firm, remains eligible as determined Clearinghouse. Utility corzz anies e b '� y the eau} p may direct itaquiries concerning this Certificate to tete Clearinghouse at (500) 359_ " 798 in San Francisco. - YON,'MV00074 November 14, 2008 :t tliir� rr - ACTIVATED CAR13ON&RELATED SERVICES 250 E Manville Street Compton,CA 90220 Phone:(m)88"sr>5a FaX(310)885.4558 E-mail:info@carbonactivatedcorp.com GAC REMOVA-r- & INSTALLATION T RES PROU € 0-4001:2000 Certified MEMBER KSF %-RIC Quality Water Endorsed �J<'f Company AS:;OC nr ok 24 CARRON ACTIVATED CORPORATION ACTIVATED CARBON&RELATED SERVICES 250 E Manville Street Compton,CA 90220 Phone:(310)885.9555 Fax:(310)885-4558 E-mail];info@carbonactivatedcorp.com May 16, 2012 Mr. William Curry Asst. Utilities Director City of San Juan CaAistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92075 RE; Description of Method and Equipment to be Used to Remove and Replace Filter Media Dear Mr. Curry: This letter is to address our installation and the equipment that we will use on your project and loading of your two filters. Before the removal/reinstallation of the new media process takes place a meeting will occur between our Lead Technician and your Construction manager or Treatment Plant Operator to discuss our Removal process, Installation of new Media, access Lockout/Tag-out; Confined Space and any other issues either party may have concerning the site or procedures. During the removal and installation process only Carbon Activated Corporation employees will be used. The procedures mentioned below will be done on a daily bases while on site- 4- The Lead Technician will perform a g with Carbon Activated Corporation personnel and Sub Contractors twho are nassigned for the removal and installation of the media to discuss the site and,safety procedures. Removal: 3� Site Operators will not drain any water from filter. )3�, A 4-inch hose will be connected to the 4-inch pipe for extracting the carbon. The filter will then be pressurized to 35psi allowing the media to flow out directly into our Tanker_ 150-9001.-2000 Contract to Suppfy and Install New GAC Media Cartifled City of San ,duan Capistrano MEMBER Quality S F Ja t e r Endorsed company �OCIATIO ASSOCIATION N 25 CARVON ACTIVATED CORPORATION ACTIVATED CARBON&RELATED SERVICES 250 E Manville Street Compton,CA 80220 Phone:(33.0)885.4556 Fax:(31o)885-45tig E-mail:lnfo@carbonactivatedcorp.com The Lead Technician will open the side man way of the fil.ter system'to conduct a visual inspection from the outside of the filter. He will visually look. at each screen and look for any spent media that might be left in the filter, If there is any media left over inside the filter, he will wash the media down to the discharge hole and at the same time pump the remaining media into the Pneumatic Tanker. > Next the Technician will spray 200ppm of chlorine inside the filter as far as the spray system will and the back side of the mani way and gasket this is clone to get a flash kill, Once the Technician is done he will secure the man way, After the technician is satisfied that the man way has been installed correctly, he remove the 4-inch hose from the discharge pipe. > A 4-inch hose will then be connected to our decanting system that has special screens that only allows water to flow out to the facility designated decant basin. > Media will then be taken off site for disposal. Installation: Our Pneumatic Tanker will take on hater from site as to cover the carbon. A A 4-inch hose will be connected directly to the Filter System 4-inch pipe that is for slurring carbon into the filter. A Our Pneumatic Tanker will then be pressurized as to allow the mixture of water and carbon to flow out in slurry. After the technician completes the process they will open the tanker top hatches and inspect the interior as to make sure all media has successfully transferred into the filter. Our service crews can provide quick response to all your needs, and questions on our carbon. If any further questions or queries persist, please feel free to call me at any time Thank u i Pair. Omitha V. Devendra Sales Manager 1SC-9001' 2000 Contract to Supply and Install New GAC Media Certified City of San duan Capistrano MEMBER OF Quality Water Endorsed Quality. company AS SOC rhTr6N 26 ACTIVATED CAR80.N&RELATED SERVICES 260 E Manvllie Street Coritpton,CA 513220 Phone:(310)8854665 E-malf.EnfoftarbonactNatedcorp:som SPENT GAC DESTRUCTION !SO.9001,2000 Certlffec4 MEMBER SF Z41% Quality ala t e r Endorsed Company Qua l#�ty' 8r]y ASSOCIATIC)N 27 UNITED STAPES ENVIRONMENTAL.PROTECTION ACENCy REGION IX 75 Hawthorne Streot San FY'nC1$Co;CA 94105 October 3,2005 Lionel M.Perera Carbon Activated 6oration 250 E. Manville Street Compton,California 90220 RE. EPA 1nitial'Detennination of Acceptability under the CERCLA Off-�Site-Rule for Carbon Activated Corporation Bear lir. Perera: In response to your request for approval to accept CERCA waste at your facility, this letter serves to infom you that the U-S, Environmental Protection Agency(EPA),Region 4 has made an affirmative deterinination regarding the status of Carbon Activated Corporation facility located at 250 E. Manville Street, Compton, California under the CERCA Off-Site Rule, 40 CFR §300,440. As of the date of this letter, the Carbon Activated Corporation facility may accept CERCA waste generated as a result of a CERCA remedial or removal action, Receipt of CERCA waste must be in accordance with all applicable permits anti regulations. Can September 16, 1993,EPA amended the National Oil and Hazardous Substances Pollution: Contingency Plan (.NCP),40 CFR Part 300, by adding Section 300.440;now known as the Off-=Site Rule("Rule"). The Rule codifies the requirements contained in Section 121 (d)(3) of CERCA,42 U.S.C. §9621 (d)(3), and incorporates many provisions of EPA's former Off-Site Policy. The Rule established criteria and procedures for determining whether facilities are acceptable for the receipt of CERCA waste. The Rule requires that prior to a fae ity's initial receipt of CERCA waste,EPA roust detezrnine that there are no relevant violations or relevant releases at the facility. Should any new information affecting this determination be obtained in the future,EPA reserves the right to re- evaluate the acceptability of the Carbon Activated Corporation facility in accordance with the Rule. 28 2 If you have any questions concerning this matter,please contact Kandiee Bellamy,,Region 9's CERCA Off-Site Rule C001dznat9T, at(4i 5)972-3304, Sincerely, Kandice Bellamy, Region 9 CERCA Off-Site, Rxile.Coordinator 29 I Department of Toxic Substances Control Linda S.Adams Mazia'r Movassaghi Secretary for Acting Director Arnold Schwarzenegger Environmental Protection 8800 Cal Center Dew Governor Sacramento,California 95826-3200 *A*HAZARDOUS WASTE TRANSPORTER REGISTRATION*** NAME AND ADDRESS OF REGISTERED TRANSPORTER. CARBON ACTIVATED CORP. 250 EAST MANVILLE STREET CO PTON, CA 90220 TRANSPORTER REGISTRATION NO.: 5576 EXPIRATION DATE: NOVEMBER 30, 2010 THIS IS TO CERTIFY THAT THE FIRM NAMED ABOVE IS DULY REGISTERED TO TRANSPORT HAZARDOUS WASTE IN THE STATE OF CALIFORNIA IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 6.5, DIVISION 20 OF THE HEALTH AND SAFETY CODE.AND TITLE 22 OF THE CALIFORNIA CODE OF REGULATIONS, DIVISION 4.5. THIS REGISTRATION CERTIFICATE MUST BE CARRIED WITH EACH SHIPMENT OF HAZARDOUS WASTE. FOR REGISTRATION INFORMATION, PLEASE CALL (916)440-7145. (AUTHORIZED SIGNATURE) Y25 (DATE) Printed on Recycled Paper 30 Department f Toxic Substances Control Maureen F.Gorsen,Director 1001 "r Street Lft7da S.Adams 1001 BOX am Secretary taPor Environmental Protection California 915812-0806 Amotd SchwarzenMer Prrotection Govemor Faclift Search Rtgulls Search Criteria: ID Number: CARD00149104 s9whifi;: Active Swted EPAID,NAME iu'a Lisiod; i ID Number Ahem Add CRY Zip 0149104 CARBON ACTIVATED CORP 280 E MANVILLE ST COMPTON 902205603 4 The Bzpsmnc& of Toxics Substumm Cout=ot (OTSP akm M7Y PM-Otutrou to rxm= the acru=Y of dais It tht H+Utdous Wask TmkiM Systctn (ffW-I'S),. Howsve, be-cswe of tk istgc nurrt6e of mazdtesta twdkd, V=CuA6Ls in the submiiRd dw, lfmitatiDw of dic s=Df a zysiem and the toctuaical llmltati= of the. &UUc, DM cmnot ps'antee that the data socuis:ofy tcfiW .hat wzs act UalY tsatssi,ortad or ytodneed. Date Ganaratecl 1011=007 1 31 wriuvww" nvtfrnlcv ACTIVATED CARBON&RELATES]SERVICES 250 E Manville Street Compton,CA 90220 Phone:(310)885-4555 Fax.,(M).885-4556 E mail:lnf6@ccarbon0otNatedwrp.com 13IDDERS QUALIFICATIONS I St7-900'Y:200f� Certified MEMBEk Quality Water Endorsed: Quality,, 32 AC"MATvn r tion -hy�iD�A1' Ski Ctrs 2511E Ma%1!1e Strea1 A9afivilEe;CA 8[i22€E Phone:010)885-4555 Fex:(310)885-4558 E7=ik W60mrbonacdvatedemrp.mM Webslte: yw.car6onactiv} n May 16, 2012 Mr. William Curry Asst, Utilities Director City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Mr, Curry: This letter is to address our engineering, manufacturing, quality control, shipping/receiving, storage, reactivation; on site storage/handling, and installation capabilities. Manufacturing Process. First we select the rave material a high grade of coal base bituminous next we crush and screen to get the correct mesh size using US standard screens. After screening we put the carbon through a process called carbonization (pyrolysis) where the carbon is heated to 1500' to 1800° F for drying to remove moisture and volatile compounds. Next the activation process is dune in a rotary furnace, which introduces high-pressure steam at 1500° to 1800°F. The last step is post activation screening where samples are pulled at the end of the screening process. These samples are then sent to an Independent lab for iodine, Total Ash, Water Soluble Ash, Moisture, Particle Size Distribution Sieve Analysis, Mean Particle Diameter, Effective Size, Uniformity Coefficient, Apparent Density, Specific Surface Area, and Water Extractable Phosphate. Then the Information is faxed to us for approval prior to shipping= once approved it is shipped. Upon arrival at our warehouse the quality control personnel pulls more samples from each container received and sends it to our In-House Lab for Iodine, Total Ash, Water Soluble Ash, Moisture, Particle Size Distribution Sieve Analysis, Paean Particle Diameter, Effective Size, Uniformity Coefficient, Apparent Density, Specific Surface Area, and Water Extractable Phosphate. After test results are analyze the Quality Control Department if acceptable will release the shipment to the Shipping/Receiving Department for the unloading and storage in our Warehouse. Reactivation Process: This is done through our state of the art Rotary Furnace's at 1400°l°, which is A.Q.M.D. permitted. This furnace runs 24 hours per day, 364 days a year as carbon arrives at our facility we assign a lot number to it and when that lot finishes we purge the Reactivation plant that is running it to insure that all the carbon for that lot is out. Our test show that the carbon loss thought our reactivation process is 6 to 7%. At the end of reactivation of a lot a sample is collected per AWWA specifications for taking a representative carbon sample then sent to the lab for testing. The carbon is then placed in a holding area waiting on test results. After lab test carne back and the carbon meets all requirements it is sent to the Carbon Screening. Department to ensure product size meets AWWA specifications. 33 Slipping/Recelving, Both departments have over 10 years experience in shipping/receiving, of the filter media both domestically and intemationally, Our warehouse in Compton California is where all carbon is stored in a clean, dry, and organized in the original packaging from our manufacturing plant. The only time repackaging is done is upon customers request. Shipment of the carbon is in vain trailers as to keep it out of the elements and if requested on full loads a seal can be placed on the door of the trailer to control access.. On Site Storage of the carbon: The carbon should be left in its original packaging and if available stored in a clean dry warehouse if not then the packaging should be left on pallets and covered using tarps to keep out the elements. Outside storage should not be for more than two months and care should be taken as to insure that the bags are not damaged or the carbon becomes wet. Handling of the carbon should be done with great care because carbon removes oxygen from air in closed vessels, oxygen depletion may reach hazardous levels. If workers are to enter vessels containing carbon or while carbon is being installed, appropriate air sampling procedures for low-oxygen should be followed, There are several methods of Installation for example slurry, crane, and by hand. All methods are good and are depended on the customer or contractor needs. The slurry method is where a special tanker, which is filled with carbon and water from the site, is added into the tanker. The tanker is then sealed and pressurized up to 15psi maximum and the carbon is then transferred thought hoses into the filter. The crane method is where a crane picks up our specially designed 1,100fb super sacks and lowers them into the filter or man-way and the spout on the bottom is opened to allow the carbon to flow out of the super sack_ The hand-fill method is usually done by using 1 or 2 cubic foot bags or with the aid of a forklift super sucks the carbon is then poured into the filter. .All three methods require at lease a 12-hour minimum, preferably 24-hours soaking time as to allow the carbon to release all trapped air inside its pour structure. The only method that should not be used is pneumatic installation due to the high water pressure that is required to pick up the carbon and transfer it to the Filter. This method could cause the carbon to facture and go out of specification requirements. The services Carbon Activated Corporation can provide to your water treatment plant through our lab is testing of the carbon to check iodine plumber for life left in carbon, Particle Size Distribution Sieve Analysis to insure bean Particle Diameter, Effective Size, Uniformity Coefficient, and Apparent Density. Sincerely, r-01 0mifha Devendra Sales Manager Phone: (310) 885-4555 Facsimile: (310) 885-4558 34 ACTIVATED CARBON& RELATED SERVICES 250 E Nlanvllle Street Comjftn,CA 90220 Phone:(310)885-4655 Fax:(31o)8954652 E-mall:1nfa carbonactKstedcorp:com S'lurry Change Out Projectsfete �< Mame of Project: Furnish, Deliver, Remove and Dispose of Spent Carbon and Install Virgin GAC Name Of Project Owner: City of San Bernardino CA Address of Project Owner: 300 North D Street, San Bernardino CA 92418 Telephone Number of Project Cerner: 909 384 5192 Location of Project: San Bernardino CA Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install 1,600,000 lbs of Virgin Coconut Shell Base, 12x30 Mesh, GAC using Slurry Tankers Contract Amount: 1,323,260.00. Date of Completion of Contract: Ongoing since June 07th, 2009 Name, Address and Telephone Number of project Supervisor: Mr. Mike Garland Operations Supervisor 195 North D Street San Bernardino CA 92401 909 384 5087 2s Name of Project: Carbon Replacement Service Name of Project Owner: San Gabriel Valley Water Company Address of project Owner: 11142 Garvey Ave, EI Monte CA 91734 Telephone Number of Project goner: 626 448 6183 Location of Project. LA County CA Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install Virgin Coconut Shell Base, 12x30 Mesh, GAC using Slurry Tankers Contract Amount., > .1,600,oao.oc Date of Completion of Contract: Ongoing since 2007 Name,Address and Telephone Number of Project Supervisor: Mr. Tom Schiewe Chief Plant Operator 11142 Garvey Avenue, El Monte CA 91734 626 448 6183 x 244 3. Larne of Project: GAC Removal and Replacement Name of Project Owner: City of Riverside CA Address of Project Omer: 3900 Main Street, Riverside CA 92522 Telephone Number of Project Owner: 951 826 5561 Location of Project: Riverside CA Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install 1,000,000 Itis of Virgin Coconut Shell Base, 12013 Mesh, GAC using Slurry Talkers Contract Amount: $ 1,263,099.00 Date of Completion of Contract: February 9th, 2012 Name,Address and 'Telephone Number of Project Supervisor: Mr Adam Ly Operations Manager 2911 Adams Street, Riverside, CA 92604 951 351 6331 W-9001:2000 Certified MEMBER zt Quality Wa$e r Endorsed Quality. Company Ass OCIATrON 35 ACTIVATED CARBON&RELATED SERVICES 250 E Manville street Compton,CA 90220 Phone:(310)86545555 Fax:(310)8854558 E-mail:Infofcarbonectivatedcorp,com 4. Marne of Project: Removal and Replacement of GAC Name of Project Owner. City of Madera CA Address of Project Owner: 1030 South Gateway Drive, Madera CA 93637 Telephone Number of Project Owner: 559 661 5465 Location of Project: Madera CA Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install Virgin Coal Base, 8x30 Mesh, GAC using Slurry Tankers Contract Amount: $ 42,203.00 Date of Completion of Cori tract: A.igust 8', 2009 Blame,Address and Telephone Number of Project Supervisor: Mr, Marvin Ward Water Quality Superintendent 1030 South Gateway Drive, Madera CA 93637 559 661 5465 5. Name of Project. Filter Media and/or Carbon Change Out l Foothill Region Marne of Project Owner: Golden State Water Company Andress of Project Owner.-'l 15-121 Exchange Place, San Dimas, CA 91773 Telephone plumber of Project Owner: 909 394 1367 Location of Project: San Dimas CAI Foothill Region Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install Virgin Coal Base, 12x40 Mesh, GAC using Slurry Tankers into 20K systems in the foothill region. Contract Amount: $ 225,0000 00 Date of Completion of Contract: 05/01/2009-Ongoing Mamie,Address and Telephone Number of Project Supervisor: Mr. Daie Wert Superintendent 115-121 Exchange Place, San Dimas, CA 91773 909 394 1387 6. Name of Project: Filter Media and/or Carbon Change Out I Calipatria Region Name of Project Owner: Golden State Water Company Address of Project Owner: 631 South Sorensen Ave., Calipatria CA 92233 Telephone Number of Project Owner: 760 348 5331 Location of Project: Calipatria CA Brief Description of Worts Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install Virgin Coal Base, 12x4{) Mesh, GAC using Slurry Tankers into 04 x 20K systems. Contract Amount: $371,767.16 Date of Completion of Contract: 08104/2008 -Ongoing Name, Address anal Telephone Number of Project Supervisor. Mr. David Godsey Superintendent 631 South Sorensen Ave., Calipatria CA 92233 760 348 5331 150-9001:2000 Certified MEMBER KSF Quality Water Endorsed Quality. Company nssae3A,Tr ON 36 ACTIVATED CARBON&RELATED SERVICES 250 E Manvii€e Street Compton,CA 90220 Phone:(310)865=4555 Fax:(310)8854558 E-mail:.info@mrbonactivatedcorp:com 7. Name of Project: Filter Media andfor Carbon Change Out Name Of Projekt Owner: Golden State Water Company Address of Project Owner: 12035 Burke Street, Suite 1, Santa Fe Springs, CA 90670 Telephone Number of Project Owner: 562 90.7 9200 Location of Project: Los Angeles County Area Brief Description of Worts Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install Virgin Coconut Steell Base, 12x40 Mesh, GAC using Slurry Tankers into 20K systems in the 1.A area. Contract Amount: Date of Completion of Contract: Ongoing Name, Address and Telephone Number of Project Supervisor; Mr. John Hughes Superintendent 12035 Burke Street, Suite 1, Santa Fe Springs, CA 90670 562 907 9200 x 401 8, Marne of Project, L.ADWP Pollock Wells Name of Project Owner, Los Angeles Dept. of Water and Power Address of Project Omer: 111 Nope Street Los Angeles, CA 90051 Telephone Number of Project Owner, 213 367 2199 Location of Project: Los Angeles CA Brief Description of Work Involved: Removed and replaced 145,094lbs of virgin, coal base $x30 mesh GAC from 4 filters via slurry tanker, Contract Amount: $ 159,782.00 (Annually) [date of Completion of Contract., 2001 Ongoing Name,Address and Telephone Number of Project Supervisor: Mr. Steve Torres Supervisor 13101 Sepulveda Blvd, Sylmar, CA 91342 2137985732 9. Name of Project; Replacement of Activated Carbon, Supply and Services for the Whittier Marrow Operational Unit Name of Project Owner: City of Whittier CA Address of Project Owner: 12016 E. Hadley Street, Whittier, CA 90601 Telephone Number of Project Owner: 562 464 3549 Location of Project: Whittler CA Brief Description of Work Involved: Removed and replaced 400,000lbs of coconut shell base 12x30 mesh GAC from 20 filters via slurry tanker. Contract Amount., $ 418,148.95 Dane of Completion of Contract: 03/01/2009-03101/2010 Mame,Address and Telephone Number of Project Supervisor, Mr. Dan McKenna Plant Supervisor 412£ San Gabriel River Parkway Pico Rivera, CA 90660 562 695 5214 ISO-9001-.2000 Certified OF1.iEM9ER Quality Wa t e r Endorsed tla(I )/ CompanyAssoctATION 37 ACTIVATED CARBON&RELATED SERVICES 2550 E Manville Street Compton,CA 84220 Phone,(3 :0)885.4555 Fax:(3S)j 8854558 E-t OR:info@carbonactivatedcorp.com 1 Lt. Name of Project: Removal and Replacement of Coconut Shell Base GAC Name of Project Owner: Dice Mutual Water Company Address of Project Owner: 3246 Lakeshore Blvd,, Nide CA 95464 Telephone Number of Project Owner: 707 274 1149 Location of Project: Nice CA Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install 20,000 lbs of Virgin Coconut Shell Base, Sx30 Mesh, GAC using Slurry Tankers Contract Amount: $23,855.00(Annually) Date of Completion of Contract: 08120/2005-Ongoing Marne,Address and Telephone Number of Project Supervisor: Mr. David Fultz Plant Manager 3246 Lakeshore Blvd., Bice CA 954464 7072741149 11. Name of Project: Removal and Replacement of Coconut Shell Base GAC Name of Project Owner, County of Lake Special Districts Address of Project Owner. 6750 Bergesen Drive:, Kelseyville, CA 95461 Telephone Number of project Owner: 707 263 0119 Location of Project: Keiseyvi€le CA Brief [description of Work Involved: Remove and Dispose.of Spent Carbon and Furnish, Deliver and Install 26,400 lbs of Virgin Coconut Shell Base, 12x30 Mesh, GAC using Slurry Tankers Contract Amount: $ 34,416.49 Bate of Completion of Contract: 12/1112008 Marne,Address and Telephone Number of Project Supervisor, Mr_ Mean Eichelmann Utility Area Superintendent 230 A Main Street Lakeport CA 95453 707 263 0119 12. Name of Project: Removal and Replacement of GAC Name of project Owner: County of San Luis Obispo Dept. of Public Works Address of Project Owner: 1675 Cabrillo Street, Cayucos CA 93430 Telephone Number of Project Owner: 805 995 282.5 Location of Project: Cayucos CA Brief Descriptions of Work Involved., Remove and Dispose of Spent Carbon and Furnish, Deliver and Install 20,000 lbs of Virgin Coal Base, 12x40 Mesh, GAC using Slurry"Cankers Contract Amount: $24,500.00 (Annually) Date of Completion of Contract: 06/20/2007 - Ongoing Narrse,Address and Telephone Number of Project Supervisor: Mr. Jim Darty Chief Plant Operator 1675 Cabrillo Street, Cayucos CA 93430 rsc -soon: nao 805 895 1007 Certified MEMBER Quality Water Endorsed Quality. Company Assac�nIs ON 38 ACTIVATED CARBON&RELATED SERVICES 250 E ManvIlIe Street Compton,CA 90220 Phone:(340)8854555 Fid(81o)as54558 E-mail;infoftarbonactivatedcorp.corn 13. N2Me of Project: Carbon Replacement Service Plant F-10 WTF Name of Project owner: Fontana))Vater Company Address of Project owner, 15803 Spring Street; Fontana CA 92335 Telephone Number of Project Owner, 909822 2201 Location of Project: Fontana CA Brief Description of pork Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install 160,000 lbs of Virgin Coconut Shell Base, 12x3{) Mesh, GAC using Slurry Tankers Contract Amount: $ '169,600,00 Elate Of CcR�-,Pletio�. of'Contract, inlay 5th, 2008 Name,Address and Telephone Number of Project Supervisor: Mr. Jim.Wonser Supervisor 16803 Spring Street Fontana, CA 92335 909 822 2201 $4. Name of Project: GAC Replacement Nance of Project Owner: City of Sierra Madre Address of Project owner: 621 Fast Sierra Madre Blvd., Sierra Madre, CA 91024 Telephone Number of Project Owner: 626 355 6515 Location of project: Sierra Madre, CA Brief Description of Work Involved: Remove and Dispose of Spent Carbon and Furnish, Deliver and Install 200,000 lbs of Coconut Shell Ease, 12x30 Mesh, GAG using Slurry Tankers Contract Amount: $ 153,000.00 Date of Completion of Contract. 07/2212009-0712212010-07122/2011 Name,Address and Telephone Number of Project Supervisor: Mr. Chris Cimino Deputy Director of Public Works 621 Fast Sierra Madre Blvd., Sierra Madre, CA 91024 626 355 661 5 35f)-400i:Z00r1 Cc rt343td MEMBER OF Quality Water Endorsed Quality. Company �ssacrat on 39 &w nvffwvTf9Tv ACTIVATED CARBON&RELATED SERVICES 250 E Manville Street Compton,CA 90220 Phone;(310)8854555 Fax;(310)885-4556 E-mall;Info@carbonactivatedoorp.com INJURY ILLNESS PREVENTION PROGRAM Certlfted MEMBER Fv OF Quality Water Endorsed Quality. Company A556Ci RT-pu 40 ■ INJU ' ANDILLNESS PREVENTION PROGRAM. CA R&ONACTIVRTF.D CORP. 1 41 C Injury and Illness Prevention P . ram 2. Inspo tiong, 3. EMOrgency Procedures S. "iraining,Jots Hamird Ev lmotio Code of 06 Werk praeftes 7. Ergonomics Hazard Communication Policy Forms 10. Heat Illness Pollak if. � kautrrasout Procedures Mgap** Daum Polis 13. Confined Space Policy 14. Respirstoly Pi*c u..re Policy IS. Pali Protection Policy 16. Machina0varding Policy 17. Electrical P&ticy 42 vriftever Ffrorgyffluv ACTIVATED CARBON&RELATED SERVICES 250 F Manville street Compton,CA 90220 Phone:(310)8854555 Fax:(310)885-4888 E-mail:Infoftarbonactivatedcorts.com' L'ontents of the injury Illness Prevention Diskin PDF Format 150-900'l:2L1fl0 Certified MEMBER KSF z4k, Qualfty Water Endorsed Quality. Company ASSOC prion 43 UnKawlt, Mr IV MI CM foulfrWRA A>r"!'Illi TED CAR13ON&RELATED SERVICES 250 E Manville Street Compton,CA 90220 Phpne:(310)886-4555 Fax:(310)885-4.558 i~Mali:lnfp@carhonactivatedeorp.com INSURANC ISO-9001-2000 Ipw KSF Certified T4 MEMBER Quality WaterEndorse.d Quality. Company nsst�cinYr�N 44 CERTIFICATE i-.grtt5u E2045h n� •.. •••••,•• INSURANCE AATE-.{A7h97f.Wi-rM 10131/10 THIS CERTIFICATE IS ISSUED{A,8 A MATTER OF INFORMATION r Insurance ONLY AalI3 CONFERS NO RIGHTS UPON THE CERTIFICATE re Blvd.X6101 HOLDER.THIS.CERTIFI+CATE DOES NOT AMFND,.EXTEND OR A OR 1 ALTER TIME COVERAGE AFFORDED BY THE POLICIES BE!AVU. a,CA 90406 INSURERS AFFORI'}ING COVERAGE MAIC# 1AISURERR: Westchester S.Urplus Lines Ins.Co. Carborl Antivated Corp. INau riR6; AGe Fire Underwriters Ins rico Forwarding USA,Inc. INSURER C: 50 E.Manville St E 172 E.Manville St ompton,CA 90220.5603 INSURER D: INSURER E� COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A00VE FOR THE POLICY PERIOD INDICATED_NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT 70 WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF 5UCH POLICIES,AGGREGATE LIMITS SHoft MAY HAVE BEEN.REDUCEO BY PAID CLAIMS. LTR N TYPE OF INSURANCE POLICY NUMBER POLICY EFFEOCTIVE POAIZ P1RAT'10N LIMITS A GENERAL LIABILITY 024097298401 '10131110 10131111 EACH CSCOLIRRENCE $1,040 000 00 X CannMERCIALGFuFRALLaAs�LrrY - DAanAGETORENTED $140000 CLAAMS MADE ®OCCUR - MED EXP(Any one peman) $5000 PERsaNAL a ADV INJURY $1 040 000 Ix I DCF'- GENERAL AGGREGATE s2 000 000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS-COmP'OP AGG $2 000 000 POLICY i CT LOC B AUTOMOBILE LIABILITY H08450559001 10131/10 10/31/11 COMBINEDSINGLF LIMIT X AWYAUfO (Eaacedereq $1,004,000 ALL.OWNED AURIS SCHEOULEI)AUTOS BODILY(Per pqr INJURY X HIRED AUTOS X NON-OWNED AUTOS BODILY INJURY $ (Par an6denl) PROPERTY DAMAGE $ (Pei accident) GARAtsE LLABJL57Y —� AUTO ONLY-EH ACCIDENT $ ANY AUTO . ""' OTHER.T44AN EA ACC S AUTO OWY: AC,C, $ A EXCESSIU4MBRELLA LIABILITY 624097304001 10131/10 '10131111 EACH OCCURRENCE $5000000 X OCCUR EI CLAIMS LADE AGGREGATE , 00 0. sv 40©,0 DEDUCTIBLE X RETENTION $10004 s $ WORKERS COMPENSATION AND INC STATU- OTH- �» EMPLOYERS'LIABILITY 70RY LIMITS ANY PROPRIETORIPARTNERIEXECUTIVL E.LEACHACCIDENT $ OFFICERIMEMBER EXCLUDED? "yea,dj be under 3W.L-DISEASE-EA EbAPLOYEE $ SPECIAPROVISIONSIWOW E.L.OIS;SASE-POLICY tIMET $ A OTHER Pollution G24097298001 'i0/31110 000,000 --_. Liability DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS '10 clay notice Of cancellations for non-payrnent of premium. Umbrella policy is Over General,Auto and Pollutional Liability policies. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED-POLICIES BE CANCELLED BEFORE T'HE EXPIRATION �*For Information only***' DATE THEREOF,THE ISSUING INSURER WILL. MAIL '30 DAYS WRITTEN 'For Information only**** NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE ""For Information only**** ***For Information only**— AUTHORIZED REPRESENTATIVE ACCORD 25(2401/08)1 of 2 #38309 Elr1 0 ACORD CORPORATION 1586 45 PORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. A statement on this certificatedoes not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer,and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-s(2D01108) 2 of 2 #36309 POUCYHOLDEIR COPY P.O, SOx 420.807, SAID FRANCISCQCA 94142-0807 CERTIFICATE OF WORKERS'' CO SA'110N INSURANCE ISSUE DATE: 04-13-2010 GROUP: POLICY NLUSER 9�5 1��2-2005 CERTIFICATE ID, e7 CERTIFICATE EXPIRES.*7-x9-2010 07-01-2008/07=01-2010 +Jm:ZtD 'LAT'I90 ACTIVATED CAREW, FILTER; Rrmav&L i£ REPL Emkuy This is to certify that we have issued a valid W,vrkers' compensation insurance policy In a form EPPf Oved by the Ulfornia Insurance COm7nISS ONOr to the employer named below for the policy pe'rla Indiczted, This pe€icy is not subject to c cOilatlon by the Fund except upon n days advanw varittan naticu to the Orriployer, We Will OSO givs Voir 243 days advance notice should this policy he cancelled prior to its r�ofmaj VXptration, phis certificats Of inaUrtnCe is nDt ;In insurance policy and does not amend, extend or Biter the coy rade effardjed by.the policy listed herein Notwithsts:tding.any requirement, term or condition of any oontra<�t cr other docurnerst with respect to which this eertifieate of insurance may be Issv6d or to which it may parfait;, the Insurance afford,pd by the policy described herein is subjoct to i=d the terms, exclusicsrts, snd conditions, of suds psaltoy. t,ri.`ed Re "msantatJve interim president and CEO EMPLOYER'S LIABILITY LIMIT IUCLUDIW DErEwSE COSTS: Sf. PEp BAR ' E. ENDORSEREM #16PERERA, L IONEL P ESI;VENT TMASI ER - EXCLUDED. ENOORSEKENT ffIGO a - PERERA, NI LA P VICE PRESIDENT SPCRETA:R - EXCLUMgD3 ENMRSEMNY #2C S ENTITLED CERT2rZCATE HDLDERS' NOTICE EFFECTIVE 07-0 -200f IS ATTACHED TO AND FOAMS A BART Or THIS POLICY. EMPLOYER fit R ACTIVATED CMP 0/OR TRT Sc FWWAf ING-USA, IIS AUD/09 ROVIN;,.:E 10TEARATIONAL CORP ANDIM CAR W VQRtj kflDE IM, 2ZO E KAWT LLE ST CUPTON CA £0220 ILAR,C.S] MEVA-2010) PRIKIEG 47 f .. ACTIVATE}:CARBON&RELATED SERVICES 250 E Manville Street Compton,CA:90220 Phone:(310)ASSA 55 Fax:(310)885.4558 E:rrsaif:.�nto@csrbpnactivatedcorp.cmm 150-9001:2000 CartlfPed MEMBER MSF Quality Wa t e r Endorsed Quality. Company nssocinT;oN 48 Omitha Devendra Erorn: "West Curry" <WCurry@sanjuancapistrano.org> To.: "Mike Smith"<rnike.smith@jacobf.riet> CC: <george3.@throop.com>;:<dnewtan@norit-americas coo>; <s9oss@purafil.com>;. <richard.d.parker@sie.mens.co >; "Parker, Rack(WT)"<Ri:chard-D.Parkerc@siemens.com>; <jeremy@coombshopkfns.com>; "Omitha Devendra"<omithad activatedcarbon.com> Sent: Tuesday, May 1.5, 2012 1:32 PM Subject: RE: RFP for GAC replacement Mr,Smith.and all, The answer to the first question regarding the disinfection or sanitization is yes,as noted in the bidding instructions and should the Contractor prefer a different method they have the option to present it- the City Lo Staff for approval. Although the GAC media is to be disinfected upon completion of installation. During the job walk it was explained that we would be replacing the media in two vessels at a time and that during the time period between the.removal of the ofd media and the installation of new media the City Staff will be onsite to fill and flush the empty vessel with water containing a high level of chlorine.This is to help insure that the vessel in sanitized before the new GAC media is installed.The Contractors present at the job walk had no problem with procedure. The intent is to release the contract for all eight vessels to one supplier with an option for two additional annual renewals at the City s sole discretion. From: Mie Smith [mailto:rnike.smith@jacobi,net] Seng:Tuesday, May 15, 2012 12:31 PJM To: Vilest Curry Subject: RE: RFP for GAC replacement Jacobi Carbons intends to bid your solicitation, but will need some clarification. I Will there be any paint at which preparation of the vessels will include the Contractor to sanitize the vessels as per the engineer's report? (We understand taking care to not contaminate the vessels during loading). 2. Are you intending to award one vendor.all portions of the bid, since you are having the price broken down by topic? Thanks, Mike THE MtIM41K � JACOGI �tii¢PJ idY F,...c C�'$$PJiAfYGx3B( dS mike Snaith l Sales iuranaoer Jacobi Carbons, Inc, - Pica Carbons, Inc. /32 McCormick Boulevard I Columbus, CN 43213 1 United Statew Tel:(215)546-3900 x235 I Mobile: (514)824-9603 Far.:(215) 546-9921 E-mail:rnike.smith(&7iacobi.netl Web:www.'acobi.nei 49 5/17/2012 From., West Curry[mailto.WCurry@asanjuanca ist an p rano.org] Sent. Monday;April 30, 2012 3.14 PM To. Linda Norris, Mike Smith Subject: UP for GAC replacement Attached you will find a Request for Proposal from the City of San Juan Capistrano. Please respond basic to me upon receipt of this RFP so !can be assured that you have received it.Thank You,William Curry(9494874307). 5€3 5/17/2012 Omitha Devendra From, "West Curry"<WCurry@sanjuancapistrano.org> To: "hike Smith"<mike.smith@jacobi.ne t> C£: <9eorge3@throop.com>; <dnewton@norit--americas.com>; <sgoss@purafil.com>; <richard;d.parkera@@siemens.com>; "Parker, Rick (WT)" <Richard.D4Parker@sierriens:com>. <jeremy@coombshopkins.eom>; "Omitha Devendra" <otnithad@aCtivatedcarbon.corn>; "Keith Van Der Maaten"<KVanDerMasten@sanjuancapistrano.org>; <info@ada-cs.com> Seat: Tuesday, May 15, 2012 3:06 PM Subject: REl RFP for GAC replacement bid arnendments#land#2 There have been two additional questions raised which are added as amendments to the RFP L Proof of a Payment Bonds will be required before an award of contract and this cast is to be included in the bid price. 2. The CAC media is taxable and all taxes are to be paid by Contractor upon purchase of the materials with these costs included in the bid price. From: West Curry Seat: Tuesday, May 15, 2012 1:32 PM To: 'Mike Smith' Cc: 'geor9e3@throop.com'; 'dnewton@norit-americas.com; 'sgoss@purafil.com'; `richard.d.parker@siemens.com'; 'Parker, Rick (WT)';jeremy@coombshopkins.com; 'Omitha Devendra' Subject: RE: RFP for GAC replacement Mr,Smith and all, The answer to the first question regarding the disinfection or sanitization is yes, as noted in the bidding instructions and should the Contractor prefer a different method they have the option to present it to the City Staff for approval. Although the GAC media is to be disinfected upon completion of installation. During the job walk it was explained that we would be replacing the media in two vessels ata time and that during the time period between the removal of the old media and the installation of new media the City Staff Will be onsite to fill and flush the empty vessel with water containing a high level of chlorine.This is to help insure that the vessel in sanitized before the new GAC media is installed.The Contractors present at the job walk had no problem with procedure. The intent is to release the contract for all eight vessels to one supplier with an option for two additional annual renewals at the City's sole discretion. From: Mie Smith [mailto:mike.smith@jacobi.net] Sent: Tuesday, May 15, 2012 12:31 PM To. West Curry Subject. RF; RFP for GAC replacement Jacobi Carbons intends to bid your solicitation, but will need some clarification: 1. Will there be any paint at which preparation of the vessels will include the Contractor to sanitize the vessels as per the engineer's report? (We understand taking care to not contaminate the vesseis during loading). 2. Are you intending to award one vendor ail portions of the bid, since you are having the price broken down by topic? Thanks, Mike 5/17/2012 51 NY PICA., Mike Smith I Safes Manager Jacobi C.ar4ons,Inc.-Pica Carbons, Inc. 432 McCormick Boulevard I Columbus,OH 43213 1 United States Tel:(215)546-3900 x235 I Mobile,(614-)824-5603 Fax:(2 1 5)546-9921 E-mail:mike.smithag acobi.netj Web:-w-%M, net FC`o!S'B; West Cu rnailtR,WCur �s M.... _ ...._... ..e ...,_ _._:..... ,._...,..:......._._. �_._.... _ ry anjuancapistrano.otg] Sent: Monday, April 30, 2012 3:14 PM To. Linda Morris; Mike Smith Subject. REP for GAC replacement Attached you will find a request for Proposal from the City of San Juan Capistrano, Please respond back to me upon receipt of this RFP so I can be assured that you have received it. Thank You, William Curry(9494874307). 52 5/1712012 Omitha !"vends From. "West Curry"<WCurry@sanjuahcapistrano,org> To: "Mike Smith"<Mike.smith@jacobi.net> Cc: <9eOr9e3@thraop,coM>-I Gdnewton@norit-arriericas.com>; -5sgnss@purafil.coM> <richard.d.paeker@siemens.com> "Parker,,Rick(WT)" <R'ichard.O.Parker@siernens.com:�; <erem �� J y@coombshopkins.com>; Ornitha Devendra <omithad@activatedcarbon.com>; "Keith Ilan Der Maaten"<KVanDerMaa.ten@sanjuarrcapistrano.org>; <info@ada-cs:com> Sent. Wednesday, May 16; 2012 5.:15 PM Subject., RE: RFP for CAG replacement bid amendments#land#2 Can the I1PP plans be sent via electronic format?Yes this is acceptable as long as we can open it in a Windows compatible format. Frot 'WestCurry . Sent. Tuesday, May 15, 2612 3:07 PM To: 'Mike Smith' Cc 'geor9e3@throop,com'; 'cinewton@norit-americas.com'; 'sgoss@purafil.com'; 'richard.d.parkerC6)siemeris.com'; 'Parker, Rick(WT)';jeremy@coombshopkins.com; 'Cmitha Devendra'; Keith Van Der Maaten; info@ade-cs.com Subject, RF: RFP for GAC replacement bid amendments #land #2 There have been two additional questions raised which are added as amendments to the RFP, 1. Proof of a Payment Bonds will be required before an award of contract and this cost is to he included in the bid price. 2. The GAC media is taxable and all taxes are to be paid by Contractor upon purchase of the materials with these costs included in the bid price, From: West Curry Seat: Tuesday, May 15, 2012 1:32 PM To: 'Mike Smith' Cc: 'george3@throop.com; 'cinewton@norit-americas.com; 'sgossfturafil.com'; `richard.d.parker@siemens.com'; 'Parker, Rick(WT)'; jeremy@coombshopkins.corn; 'pmitha Devendra' Subject. RE: RFP for GAC replacement Mr.Smith and all, The answer to the first question regarding the disinfection or sanitization is yes, as noted in the bidding instructions and should the Contractor prefer a different method they have the option to present it to the City Staff for approval.Although the GAC media is to be disinfected upon completion of installation. During the job walk it was explained that we would be replacing the media in two vessels at a time and that during the time period between the removal of the old media and the installation of new media the City Staff will be onsite to fill and flush the empty vessel with water containing a high level of chlorine. This is to help insure that the vessel in sanitized before the new GAC media is installed. The Contractors present at the job walk had no problem with procedure. The intent is to release the contract for all eight vessels to one supplier with an option for two additional annual renewals at the City's sole discretion. From: Mie Smith [mailto:mike.smith@jacobi.net] Sent-Tuesday, May 15, 2012 12:31 PM To. West Curry Subject. RE: RFP for GAC replacement 5117/2012 53 Jacobi Carbons intends to bid your solicitation; but will need some clarification; 1. Will there be any point at which preparation of the vessels will include the Contractor to sanitize the vessels as per the engineer's report? (eve understand taking care to not contaminate the vessels during leading). 2. Are you intending to award one vendor all portions of'the bid;since you are having the price broken dowry by topic? Th a n.ks; Mike THECAAkROOKr P i GGtk3+ A�YC 57Hi3Rifs CikA$Ph S" 1 hike Smith I Sales hianager Jacobi Carbons, Inc.- pica Carbons, Inc. 432 McCormick Boulevard l Columbus,OH 43213 l United States Tel:(2'15)546-3900 x235 l Mobile: (614)824-9603 Fax: (215) 546-9921 E-mail: mike_smi h 'a obi.netl Web:_wWw.jacobi.net From- West Curry[rnaiito.'WCurryCvsanjuancapistrano,org] Sent: Monday, April 30, 2012 3:14 PM Tlx: Linda Norris; Mike Smith Subject. RFP for GAC replacement Attached you will find a Request for Proposal from the City of San Juan Capistrano. Please respond back to me upon receipt of this RFP so I can be assured that you have received it.Thank You; William Curry(9494874307). 5/17/2012 54 Submittal Sign-In .�.»- - _ „.„e,. ;>➢r 9' "„t4'..F f r r rMa<cs:." �°fi1aizi� . Deadline: site Tourcom pan, _ fame _ o °c (PIS IWO i t� ail DroppedOff RcVO,VP [COOMIII-Hoqkin, ter, t r V Nei! 760-931-0555 Mr. Ornitha Qe e_ dry 310-885-4555 ! 626 08VOe P. pynIpTgx George Topp —..s„� - ' .(••- _` Sri s. bai eewto 00p641-9245 r 800-222-6367 . Purafil EnWonmertal Mr. Steohen Coss 7707-662-8545 x355 i� SW r ny 4� s , > eTi .�-ka4 ,:S 1 _ n ,' � _ - 9 ADA Carbon Solutions s. Devon Sautistev or 888-843-8416 - Mrs. Marvin Tracey 415-999-0794 qvl 1� ` CO PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of June, 2012, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and. Carbon Activated Corporation (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to have the Granulated Activated Carbon (GAC) media at the Ground Water Recovery Plant supplied, installed and hauled off site and disposed of, and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of the removal and disposal of the existing GAC media, located within eight separate vessels, preparation of the vessels to receive new GAC media, and the installation of the new GAC media in the vessels. The schedule for replacement shall be as needed and not to exceed two replacements in one Fiscal Year. Consultant shall provide proper treatment and disposal of the spent GAC media. Section 2. Term. This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than one year from the effective date. The City reserves the right, at its sole discretion, to extend the terms of this agreement for a maximum of two additional one year extensions. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed the approved budget for the applicable fiscal year and shall not exceed $165,648 per installation as identified in Exhibit "A." 1 ATTACHMENT 4 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on the percent of work completed in that billing period and which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section minus a ten percent (10%) retention. The ten percent (10%) retention shall be due and payable 30 days after completion and acceptance of all work per contract. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assi nment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees Of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City,the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that. (1) it has investigated the 2 work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, 3 including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this 4 Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Omitted. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30)days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. 5 Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Mr. Keith Van Der Maaten To Consultant: Carbon Activated Corporation 250 East Manville Street Compton, Calif. 90220 Attn: Mr. Omitha Devendre Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, CITY OF SAN JUAN CAPISTRANO By: Larry Kramer, Mayor CONSULTANT By: ATTEST: Maria Morris, City Clerk APPROVE® AS TO FORM: Omar Sand 1, City Attorney 7 The City of San Juan Capistrano Request for proposal f®r Contract to Suppfy and Instaff New GAC Media " ' 5f Unit price Bfd Sheet- I. Type and manufacturer of new GAC adoration rnedfa, . Cost to Remove Spent Media per Adsorber Vessel- Cost per vessel°$ �/,/ Totaf for 8 vessels; EXpfain ✓° r// 1 j � �. fY A ,117, . f "k' I Name & Physical address of Disposal Site: 4. New Media Costing: Pounds of media per vas el- Prl e per pound of new rnedlan Price per pound x, pounds per vessel x a vsE —total media cost. a Cost for Proper Delle €sposal Of Spent Pedis. True lng costs per load, '�1C2 t f 3 Number of loads; Paunds per loadu Dump 1pp[ Fees per [Oad � 1 D al Disposal Cysts: 2 Exp f f € A" 6. Proposal Total, e ov t cyst per ves of x vessefs: 17 : ,3' GAC media cost forS ve eisozia q ou ,ori .� costs- Total Media: Cost, �A&4h 32400 PASEO ADELANTO MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO,CA 92675 ��� LJf SAM ALLEVATO (949)493-1171 tdIDW111116 LAURA FREESE (949)493.1053 FAx ■ £TAirtlMry Z��� LARRY KRAMER www.sanjuancapistrano.org 1776 DEREK REEVE JOHN TAYLOR TRANSMITTAL TO: Carbon Activated Corporation Attn: Mr. Omitha Devendre 250 East Manville Street Compton, CA 90220 DATE: June 26, 2012 FROM: Christy Jakl, Deputy City Clerk (949) 443-6310 RE: Personal Services Agreement— GAC Media at GWRP Supplied, Installed and Hauled Thank you for providing documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of the agreements. If you have questions related to insurance requirements, please call me at (949) 443-6310. If you have questions concerning the agreement, please contact Justin Kirk, Senior Management Analyst at (949) 443-6381. Enclosed is an original agreement for your records. Cc: Justin Kirk, Senior Management Analyst San Juan Capistrano: Preserving the Past to Enhance the Future 10 A• Printed on 100%recycled paper Christy Jaki From: Christy Jakl Sent: Monday,July 02, 2012 11:54 AM To: Justin Kirk Cc: West Curry Subject: Carbon Activated Corporation Attachments: 12-0629 CAC.pdf Good Morning, For you records, attached is the executed Carbon Activated Corporation PSA. Thanks! Christi JAI Deputy City Clerk City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (949) 443-6310 1 (949) 493-1053 fax 1