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11-0906_DEXTER WILSON ENGINEERING, INC._Personal Services Agreement PERSONAL SERVICES AGREEMENT 4 �4 THIS AGREEMENT is made, entered into, and shall become effective this 1 ) "� day of h 2011, by and between the City of San .Juan Capistrano (hereinafter referred to as th "City") and Dexter Wilson Engineering, Inc., (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's request for proposals for Engineering and Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project; and, WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," the City's Request for Proposal for Engineering and Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project, dated April 22, 2011, incorporated herein by reference; Exhibit"B" the Consultant's proposal of May 27, 2011, incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit"B" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall continue until notified that said services are no longer required, subject to 15 days notice of termination. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed$184,765 as the total compensation for the work, including all related expenses. Exhibit"C,"described as sheets, 1 of 3 through 3 of 3, of the Consultants cost proposal included with its proposal of May 27, 20'11; attached and incorporated herein by reference. 1 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assi nment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. FamillaritV with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of 2 all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written:instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law; E-Verif . 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E-Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E-Verify program, Consultant shall enroll in the E-Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at http://www.uscis_gov, or access the registration page at haps://e-verify.uscis.gov/enroll/. Consultant shall certify its registration with E-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved y the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance, On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General 4 Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. . 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned;occupied or used by Consultant; or automobiles owned, leased, Fired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 5 14,7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.6 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party-of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Nasser Abbaszadeh, Director- Public Works Department To Consultant: Dexter Wilson Engineering, Inc. 2234 Faraday Avenge Carlsbad, CA 92008 Attn: Dexter Wilson, P.E., Principal Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 6 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire /•Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. C OF S AN CAPISTRANO K ren P. rust, City Manager CONSULT T By: xt Deer Wilson, P.E., Principal A TE 0 Mari M r s C4 Clerk APPROVED AS TO FORM: n Omar San oval, City ttorney 8 r 32400 PASEO ADrLANTO � MEMBERS OFTHE MV COUNCIL SAN JUAN CAPISTRANO,CA 92UM J SAM LEVATO (349)403-1171 I.ALR.FRrF:'A (949)49�lo€i3 t=Ax lBEetlppeeFftl LRUtyRFRl:t3S[: 1091 soN T r LARRY KRAMER 1vNjlvsfXlt%trrtPtCrrplvPt-art[),Oi;; j��j uC:RiFKREGVs_ .JOHN TAYLOR Subject: Request for Proposals for Engineering Design Services for the 1-5 and Ortega Hwy Interchange Pipeline Relocation Project. Dear Sir or Madam: The City of San Juan Capistrano is soliciting proposals for professional services to design plans and specifications for the relocation of water and sewer lines impacted by the 1-5 and Ortega Hwy Interchange project. (the Relocation Project), as further described in this request for proposals (RI=P), as detailed in the following attachments A--• H. Your firm is invited to submit a proposal to perform this work. Please find the attached documents: Scope of Work (Exhibit A), Proposal Requirements (Exhibit B), Additional Information (Exhibit C), Sample Consultant Services Agreement (Exhibit D), Location Map (Exhibit E), a Map Showing the Component Elements of the Relocation Project (Exhibit F);a Cost Proposal Matrix (Exhibit G), and the Disadvantage Business Enterprise participation goals (Exhibit H). Proposals made in response to this request must be delivered to: Nasser Abbazadeh, P.E. City of San Juan Capistrano Public Works Department 32400 Paseo Adelanto Sarin Juan Capistrano, CA 92675 The CITY will not hold a Pre-proposal Conference. However, prospective Consultants are invited to call or visit the City to meet with staff and discuss the project. Proposals should be delivered no later than the date and time in the schedule. Place cost proposals in a separate envelope. Two (2) hard copies of the proposal must be included in the submittal along with an electronic *.pdf. The entire submittal package shall be clearly marked "Proposal to Provide Engineering Services for the 1-5 and Ortega Hwy Pipeline Relocation Project., The CONSULTANT selected must be able to begin work immediately upon award of contract and must be able to maintain the level of effort required EXHIBIT A meeting the proposed schedule or completion of design and contract documents per the schedule below. SCHEDULE: 1-5 x Ortega Hwy Pipeline Relocation Schedule 4/22/2011 RFP Out 5/27/2011 Proposals Due 7/5/2011 Contract Award Date 4/3/2012 Final Plans,Specifications, & Bid Documents If you have any questions regarding this Request for Proposals, please call Eric Bauman P.E. at 949.487.4312, or e-mail ghurnart san'uanctrno Sincerely, Eric P. Bauman, P.E. City of San Juan Capistrano Public Works Department Enclosures. Exhibits A H 1 CITY OF SAN JUAN CAPISTRANO REQUEST FOR DESIGN PROPOSALS ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT SECTION 1. GENERAL DESCRIPTION The City of San Juan Capistrano is soliciting proposals for professional services to design the replacement and or relocation of water and sewer pipelines and related features with-in and adjacent to the 1-5 and Ortega Hwy interchange project. The design of the water and sewer pipelines and the construction bid documents will have to accommodate the construction timing and phases as directed by the needs of Caltrans as it designs and constructs a replacement of the Ortega Hwy Bridge crossing over the 1-5. The Caltrans project will also include modifications to Ortega Hwy in the vicinity, and other related on-ramp and off-ramp work necessary to the road and Hwy work. The project is located at the intersection of the 15 and Ortega Hwy. Exhibit E shows the project location. Exhibit F shows the project components, along with the Caltrans improvements. The project components need to be separately identified for cost accounting purposes and so are separate line items.in the cost proposal form, Exhibit G. The needs of the construction phasing may necessitate further subdivisions on these components within the construction bid documents. As referenced herein, the OWNER or City shall mean the City of San Juan Capistrano or its staff members; and CONSULTANT shall mean the firm proposing to perform the design work, and or the Design Engineer. EXHIBIT A ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT SECTION II: SCOPE OF WORK The Scope of Work for this project includes coordination with a Caltrans project to reconstruct a bridge and related roadway and on/off ramps with the preparation of a component for the water and sewer system affected by the Caltrans work. Specifically engineering design drawings, technical specifications, comprehensive utility search, easement document preparation, geotechnical field investigation and report, cost estimation, and bid documents for Pipeline Relocation. Additional work associated with this project includes survey, the determination of easement requirements, final engineering design, and construction engineering support. The project includes all design work normal and customary for the proper design and preparation of bid documents for the pipeline relocation work, including but not limited to the items of work described in this document. This design contract shall entail a comprehensive process of investigation, evaluation and design analysis, design, and construction support. The CONSULTANT is expected to visit and review the site to become familiar with potential and limitations prior to submittal of a proposal. For each element of the project, work to be completed under each task is described as follows: 1, General Administration, Meetings, and Presentations 1.1 Coordination: Coordinate efforts of the project team and sub consultants, if any; monitor the project schedule and budget. 1.2 Project Goals and Strategy: At the commencement of the project, hold a "kickoff' meeting with OWNER to discuss the scope and parameters of the project. Specific goals to be accomplished will be identified and an effective strategy to accomplish the project goals will be developed during this meeting. A memorandum will be prepared by the CONSULTANT to document the project goals and execution strategy and any deviations from the contract. 1.3 Project Schedule: At the beginning of each design phase (preliminary and final) of the project, prepare a work plan to set forth the significant milestones and deliverables to ensure compliance with the project goals and execution strategy. The Consultant shall present a written list of information required and the dates needed by to maintain the design schedule. Meet with OWNER for presentation and review of the work plan. The detailed project schedule for each phase is in addition to an overall project schedule to be delivered at the project commencement. 1.4Design Progress Meetings: Arrange for and participate in design progress meetings with OWNER to review progress of the project work and exchange ideas and information. The CONSULTANT will prepare an agenda one week in advance, and will deliver a meeting minute's summary within 3 days of the meeting. One — two hour meeting per month is anticipated, in the course of a 9 month long design project. Early in the process half of one of the progress meetings will be devoted to attending the City's design review meeting to allow the CONSULTANT to meet with the staff, present the concept plans, and receive feedback on any City concerns with the project. 1.5Caitrans Coordination Meetings: Attend coordination meetings with City and Caltrans staff regarding proposed improvements, project limits, utility relocations, and other project coordination items pertinent to both City and Caltrans projects during the preliminary and final engineering phase. Two - four hour meetings per month are anticipated, in the course of a nine (9) month long design project. 1.6 Project Components: The project consists of the components detailed below. The designations allow for identification and cost assignment. See Exhibit F for a graphic representation of each element. Depiction of component is show on Caltrans layout sheets as denoted by [braces]. 1.6.1 W1 — New 12-inch PVC water line in the new alignment of Ortega Hwy. [U1] (Depicted on Exhibit F, Caltrans Existing Utility Sheet U1.) 1.6.2 W2 — New 12-inch PVC water line in the alignment of Ortega Hwy from the Del Obispo Street to the beginning of the I-5 Bridge. [U1] 1.6.3 W3 -- New 12-inch Welded Steel water line, including welded Steel casings pasting through bridge abutments, within a cell in the I-5 Bridge under design by Caltrans. The water line will have flex ball connections at each end, in a vault structure to allow access and maintenance. [U1, U2] 1.6.4 W4- New 12-inch stub out serve future hotel complex [U1] 1.6.5 W5 — New 12-inch line on the east site of the north bound off ramp to replace line abandoned line. [U2, U3] 1.6.6 W6 — 12-inch connection line, at the intersection of Ortega Hwy and Ave. Los Cerritos joining components W3 & W5 to the remaining portion of the 14-inch line to remain in Ortega Hwy, and remaining portion of the 14-inch line to remain in A. L. Cerritos. [U2] 1.6.7 W7 — Provide 8-inch connection line from 14-inch line in Rancho Viejo to 6- inch line. Cut in of tee and valves. [ 2] 1.6.8 W8 -Abandon existing below ground PRV in A. L. Cerritos. [U2] 1.6.9 W9 — Identify and include measure to: 1) Adjust to grade all water valve lids impacted by the project and any grade changes; 2) relocate meters, backflow devices, air-vacs, and other appearances as may be required; 3) Abandon sections of pipe to be relocated. (Locations throughout the project see sheets U1 — U5 for locations of affected water facilities.) 1.5.10 W10 -- Abandon existing 8-inch lines in place at Denney's & Gas Stations. [U2] 1.6.11 W11 — Abandon in place the existing 8-inch steel line and 4-inch ACP line in Ortega Hwy between Ave Los Cerritos and Rancho Viejo. Run new service lines to remaining 14-inch line in Ortega Hwy to replace connection disrupted by abandonment of 8-inch steel line. [U2] 1.6.12 W12—A new 12-inch Welded Steel water line, including welded Steel casings pasting through bridge abutments, within a cell in the 1-5 Bridge. This line is to be parallel to W3. The water line will have flex ball connections at each end, in a vault structure to allow access and maintenance. [U1, U2] 1.6.13 S1 — Abandon a section of an existing sewer structure, and sewer line in Del Obispo. [U1] 1.6.14 S2 — New sanitary structure in Del Obispo where abandonment of S1 ends. [U1] 1.6.15 S3 — Abandon sections of sewer line and laterals at site of former Denney's (restaurant) and gas stations. [U2] 1.6.16 S4 — Abandon sewer laterals to all properties acquired by Caltrans. (Locations throughout the project see sheets U1 — U5 for locations of affected sewer facilities.) 1.6.17 S5 - Abandon sections of sewer structure and sewer line in Ortega Hwy.) [U2]. 1.6.18 S6 — Construct a new sanitary structure where the abandonment (of S5) ends. [U2] 1.6.19S7 - Identify and include measure to protect in place and raise all sanitary sewer structures and or lids impacted by the project and any grade changes. (Locations throughout the project see sheets U1 — U5 for locations of affected sewer facilities.) 2, Site Investigation and Evaluation 2.1 Data Collection: Collect and review all available plans, specifications, reports, and operating data applicable to this project. Caltrans has already compiled much of the existing utility data for its own purposes which it has in an AutoCAD compatible format. Collect also data for proposed utility installations. Evaluate that data with specific focus on the Pipeline Relocations, 2.1.1 Meet with OWNER and representatives of utilities, government agencies, to determine requirements to be included in the design and construction documents. 2.1.2 The CONSULTANT shall contact in writing the following jurisdictional agencies and utilities with including a map showing the planned impact areas, and a request for the utility to provide as-built utilities in the area; and any planned utilities in the area: 2.1.3 City of San Juan Capistrano 2.1.4 The Telephone Company 2.1.5 Southern California Gas Company 2.1.6 Southern California Edison 2.1.7 San Diego Gas and Electric 2.1.8 Cable Television 2.1.9 Caltrans 2.2Survey: Working from the survey data provided by Caltrans the CONSULTANT shall provide survey to augment the Pipeline Relocation design. 2.2.1 Survey is to include collection of location and elevation data of utility conflicts located by pothole in section 2.5 below. 2.3 Base Drawings Caltrans section: Prepare base drawings from information collected. 2.4Geotechnical Evaluation: 2.4.1 Caltrans has prepared geotechnical reports suitable for its roadway work only. 2.4.2 The geologist should make his/her own determination in preparing the proposal as to recommended geotechnical services for the work. 2.4.3 Provide geotechnical engineering services, which would include exploratory work, laboratory and field testing, professional guidance in tests to be made at test locations based on professional interpretation of exploratory and test data. 2.4.4 No corrosion analysis is required. 2.4.5 Provide a report by a geotechnical engineer or geotechnical firm interpreting the data from the Caltrans geotechnical work, and any the exploratory work and testing done for the pipeline. In the event that the geotechnical evaluation evidently needed by the nature of the work and the information provided discovers the need for more extensive geotechnical work adjustments will be made to the contract. Provide an explanation for cause and extent of issues, with recommendations for remediation. The final geotechnical report will be signed and stamped by a Geotechnical Engineer and a Certified Engineering Geologist licensed by the State of California. 2.5 Pothole. Provide sufficient budget to pothole, survey, and evaluate up to 35 potential utility conflicts for the potential conflicts identified in the preliminary design phase. 3. Preliminary Design Report and Investigation The purpose of preliminary design report (PDR) is to communicate the final design intent. The PDR should evaluate the costs, other impacts, and potential risks associated with the project. 3.1 Prepare a (PDR): The PDR which at a minimum will include an analysis and address the following subjects: 3.1.1 Operator Safety 3.1.2 Operation and Maintenance issues 3.1.3 Constructability . 3.1.4 Preferred materials for construction 3.1.5 Traffic and pedestrian control both during construction and operations 3.1.6 Evaluation of Right of Way and Easement requirements 3.1.7 Conflicts with utilities and structures 3.1.8 Geotechnical issues 3.1.9 Corrosion control 11.10 Permit requirements. Identify and provide to the City a copy of all permits needed beyond those required by the City for construction of the pipelines. 3.1.11 Construction schedule and phasing recommendations to meet Caltrans proposed work schedule. 3.1.12 Construction cost estimate based on the information available for the PDR 3.2 Present PDR Findings: Meet with OWNER staff to review comments on the draft preliminary design report and preliminary drawings. Respond to comments, revise the draft as necessary, and submit two hard copies and electronic format copy of the final preliminary design report to the OWNER. The final preliminary design report will be used as the basis for final design of the project. 4, Initial Study for CEQA compliance 4.1 Environmental Analysis: 4.1.1 An environmental analysis is not required. 4.2 Hazardous Materials Assessment: The pipeline affected is asbestos concrete pipe. For the most part it would be preferable to fill the abandoned sections of this line with sand and leave them in place. For those portions of pipeline that must be removed, prepare an assessment of the hazardous materials created by the proposed removal of the pipe and a plan to dispose of the pipe. 5. Final Design and Construction Documents 5.1 Water Pipeline and Seaver Relocation Design: The cost for the design of the water pipeline sewer lines and structures and other element should include the cost of preparing the design drawings covered in section 5.4. 5.1.1 Water Pipeline Design Elements: 5.1.1.1 Water Pipeline elements done as City responsibility: .W4, W6, WT, W9, W11 5.1.1.2 Water Pipeline in bridge, done as City responsibility-M, W12 5.1.1.3 Above Ground PRV, done as City responsibility: W8 5.1.1.4 Water Pipeline elements impacted by roadway realignment: W1, W2, W5, W10 5.1.1.5 Sewer line and structures elements S1 — S7 5.1.2 By-Pass Piping: The water system is sufficiently looped so as not to require any temporary or by- pass construction. 5.2 Traffic Control: Prepare a Traffic Control Plan to address traffic control issues not covered by the Caltrans traffic control plan. 5.3N®11 SWPPP: Prepare a Notice of Intent (NOI) and Storm Water Pollution Prevention Plan (SWPPP) to address treatment of runoff if the Caltrans NOU SWPPP do not inherently cover the pipeline relocation work. The Notice of Intent will be filed by the City. 5.4 Drawings: 5.4.1 Prepare V = 40' scale drawings including construction drawings, detail drawings, for the proposed construction work. Drawings shall include the following: 5.4.1.1 Title sheet, location map, vicinity map, and signature blocks applicable to the project; 5.4.1.2 General site plan with appropriate general excavation, shoring and miscellaneous notes; 5.4.1.3 Symbols and abbreviations; 5.4.1.4 Plan and profile showing all utility crossings with invert elevations. 5.4.1.5 Record information regarding utilities, obstructions, property lines. 5.5Technical Specifications-. 5.5.1 Prepare technical specifications. 5.5.2 When specifications do not exist, the Consultant shall develop specifications as necessary for this project. 5.5.3 The City has existing Standard Specifications for use. 5.6 Bic[ Documents: The bid documents must integrate with the Caltrans schedule, but otherwise will be a standalone set of documents. 5.6.1 Use the City of San Juan Capistrano's standard bid documents for the purpose of open public bidding and contracting by the City. Integrate with in the standard bid documents language required by Caltrans for conformance w/ DBE/ UDBE compliance. 5.6.2 Only one set of bid documents will be used for the multiple contracts related to the Caltrans 15 project. 5.6.3 Prepare the pipeline relocation drawings and specifications as a component of the Caltrans bid documents. 5.7General Delivery: 5.7.1 An original hardcopy set of technical specifications, bid documents, and contract documents shall be provided to the City for reproduction. 5.7.2 All specifications and other documents shall be delivered in electronic format in addition to hard copy. 5.7.3 All drawing files shall be delivered in AutoCAD 2010 *.dwg format. 5.7.4 Final submission of all design and analysis material shall be in accordance with the CITY'S Digital Submission Standards. 5.7.5 Project drawings shall be signed and sealed by a professional engineer registered in the appropriate discipline in the State of California. 5.7.6 Provide four (4) sets of the drawings to the City for review at the 50 percent stage of completion. Provide four (4) sets of drawings and specifications at the 75, and 90 percent stages of completion. Consultant shall resolve and incorporate the City staff comments into the design documents. The Consultant shall prepare meeting minutes to note all comments for distribution. 5.8 Schedule and Cost Estimates: 5.8.1 Prepare a final construction cost estimate of the proposed work covered by the final plans and specifications. 5.8.2 Prepare a construction schedule for the proposed work based upon the final plans and specifications. 6. Construction Bidding Through Contract Award 6.1 Pre-Bid Conference: Attend a pre-bid conference at a date, time, and place set by the City. 6.2 Interpretation and Addenda: 6.2.1 Interpret the construction contract documents as requested during the bid process as needed. 6.2.2 Prepare and issue addenda to the construction contract bid documents when required. 6.2.3 Assist the City and answer questions as appropriate during the bid opening. 6.2.4 Make recommendations to the City concerning contract award. 7. Construction Engineering Support The City will hire a specific separate Project Manager who will be tasked with managing the day to day aspects of the work, coordination, submittal processing, general inspection of the work, invoicing, and documentation of work as it progresses. 7.1 Resident Engineer: The Consultant is to provide a resident engineer on a full or part-time basis, as required, who shall in the course of one year of construction: 7.1.1 Observe the contractor's construction progress, 7.1.2 Attend meetings with the City and the contractor regarding interpretation of the contract documents, 7.1.3 Respond in writing to requests for information/clarification (RFI/RFC), 7.1.4 Provide amended drawings to as needed, 7.1.5 Assist in quality assurance, and in achieving conformance with the contract plans and specifications. 7.1.6 A contract adjustment will be made for Consultants' additional effort to produce design and specifications to accommodate construction changes and of irregularities provided it is secured in advance of performing the work. 7.1.7 Provide office engineering and consultation, as required and coordinate with the City in management of the construction contract. 7.1.8 Prepare supplementary sketches and details as required to resolve field construction problems that may be encountered. 7.1.9 Review and provide advice to the City on change order(s) and/or extra work order(s) as needed. 7.1.10 Consult with the Project Manager's inspector. 7.1.11 Create a punch list with the Project Manager's construction inspection staff at the completion of each pipeline segment. 7.2 Submittal Review by Resident Engineer: 7.2.1 Review submittals for complete and strict conformance with the contract plans, specifications and documents. Consultant shall assure that any deviations or substitutions submitted by the contractor shall be equal to or of better quality than specified in the contract documents for: 7.2.1.1 Construction shop drawings, 7.2.1.2 Fabrication and mill testing of equipment and materials, 7.2.1.3 Any other submittals required by the Contract Documents. 7.2.2 Consultant shall return submittals to the Project Manager, and keep (2) copies of all preliminary and final shop drawings that have been reviewed for conformance. At the end of the job Consultant will make available to City the second copy of the reviewed submittals. 7.3Record Drawings: Prepare construction "record" drawings based on marked-up documents and drawings received from the City's Project Manage and inspection staff. Submit one (1) full-size original mylar reproducible set of construction "record" drawings and an electronic copy of the AutoCAD file to the City in accordance with the CITY'S Digital Submission Standards. & DBE/ UDBE Goals: This project is federally funded. The provisions of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City of San Juan Capistrano's adopted DBE program require that Underutilized Disadvantaged Business Enterprises (UDBEs) and Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federal-aid capital improvement projects. The City has established an overall goal of 6.00% DBE participation for this consultant contract, with a UDBE participation goal of 1.00°/x; for a total DBE/UDBE goal of 7.00°/x. Attachment H provides a Notice to Proposers DBE Information, as well as other required forms that must be completed in order for a proposer to be considered responsive. The proposer must make good faith efforts to meet the UDBE/DBE goal established for the contract. If the goal is not met, the proposer must document adequate good faith efforts. Failure to do so may result in the rejection of the proposal. The forms for reporting DBE and/or UDBE data and documenting good faith efforts are included in Attachment H and must be returned with the proposal; with the exception of Exhibit 17-F, the Final Compliance report which will only be required at the end of the project by the selected Consultant. EXHIBIT B ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT PROPOSAL REQUIREMENTS Although no specific format is required by the OWNER this section is intended to provide guidelines to the CONSULTANT regarding features which OWNER will expect to be included in the proposal. A core element of the presentation is to make evident examples of recently completed pipeline projects involving relocation of pipelines to integrate with Caltrans projects constructed in Southern California. At a minimum, the proposal shall contain the following information: Content and Format Organize and present proposal in a neat and logical format, relevant to these services. CONSULTANT's proposal shall be clear, accurate, and comprehensive. The proposal is expected to be for complete engineering design services. The CONSULTANT is expected to be familiar with the level of effort required to produce the requested design and construction documents, and identify necessary permits. If a work item must be done, but was not specifically called for in the scope of work, make this clear in the proposal. The proposal shall use a 12-point minimum size font and shall be a maximum of 30 pages, including the transmittal/offer letter, but excluding the fee proposal and resumes of key personnel. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The proposal should include the following: 1.0 Signed transmittal letter or statement of proposal/offer 2.0 Approach to the project, including a description of the scope of services, specific work tasks and activities, and concepts for conducting the work; 3.0 Descriptions of similar projects by the Project Manager and key staff to be used on this assignment; 4.0 Team organization including an organization chart or diagram,- 5.0 iagram;5.0 Brief resumes of key staff with descriptions of their specific experience and capabilities; 6.0 Project schedule indicating the time frame for completing each task contained within the scope of work; and 7.0 An analysis of the estimated hours that each member of the project team will contribute for the individual tasks in the scope of work, along with hourly rates, estimated direct costs, and a total fee for the project. Transmittal Letter/Statement of Proposal/Offer The proposal shall be signed by an individual authorized to bind the CONSULTANT and shall contain a statement that the proposal is an offer for a 90-day period. Scope of Services .A detailed description of the Scope of Work and the methodology for its completion shall be included in this section. The work plan should discuss any specific issues, constraints, or anticipated problems that should be anticipated during the project, and provide a suggested approach for their resolution. It should explain the work flasks associated with each element of the project, plus any other tasks that are needed for the sake of completeness or enhancement. Qualifications and Experience Describe the qualifications and experience of the firm, key staff, and sub consultants that will perform the work. The CONSULTANT and sub consultants shall demonstrate competence to perform these services. Qualifications should be based on direct experience on recent projects that are similar in scope and size. Projects listed should be those that key staff named for this project was responsible for performing services. Include a brief description of these relevant projects and a client reference and telephone number who may be contacted by the OWNER. Project Team The proposal shall include descriptions of the specific experience and capabilities of the designated Project Manager, Project Engineer, Technical Advisors, and other support staff related to the previously outlined scope of work. Key personnel shall include the Project Manager, Project Engineer, Technical Advisors, and other support staff. The Project Manager and Project Engineer assigned to the project shall not be reassigned without the prior written approval from the OWNER. Include the identity and qualifications of all sub consultants. Schedule The chosen CONSULTANT shall furnish a project schedule that identifies, in graphical format, the timetable for completion of tasks, activities, and phases associated with the scope of work for the project. Include a brief discussion of any key assumptions used in preparing the timetable and identify any critical tasks and/or events that could impact the overall schedule, including review periods. Fee The Lump Sum fee proposal shall be included in a separate sealed envelope and shall be in the matrix format shown in Exhibit G. An electronic file of the cost matrix will be included with this RFP. The CONSULTANT may make modifications as required to the cost matrix; however, the fee proposal shall follow the general format shown therein. The CONSULTANT shall be responsible for the accuracy of the cost matrix and fee proposal. The CONSULTANT shall provide a cost and billing schedule of current hourly rates for each of the project team. The CONSULTANT shall break down the cost proposal into the individual tasks in the scope of work, Include the identity and estimated costs of all sub consultants, reproduction costs, and other direct costs. As a basis for contract negotiations, provide the total lump sum fee, including all labor, sub consultants, and direct expenses, separately for each element of the project, as well as for the entire project. The OWNER will not approve a cost extra unless the OWNER specifically requests additional work for effort clearly outside the scope of work for the project as defined in this RFP. The CONSULTANT must receive approval prior to commencement of work. Extra work performed prior to the OWNERS approval will not be deemed extra. Payment The CONSULTANT shall submit invoices on the 1st of each month and will be paid once per month. Payment will be based upon the percentage of tasks completed for the project. No retainage will be held from progress payments, per Exhibit H, Sub-exhibit 10--J, Part 4(A). EXHIBIT C ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT ADDITIONAL INFORMATION This . exhibit contains additional information and requirements pertaining to the engineering services described in this request for proposal. Disclaimer This request for proposals does not commit the OWNER to retain any CONSULTANT, to pay costs incurred in the preparation of proposals, or to proceed with the project. The OWNER reserves the right to extend the due date for the proposal, to reject any or all proposals, to negotiate with any qualified proposer, and to appoint more than one firm to provide services on given elements or portions of the project. Withdrawal of Proposals Proposals may be withdrawn if written notification of withdrawal of the proposal is signed by an authorized representative of the firm and received at the designated OWNER'S office. Proposals, including accompanying materials, will become the property of the OWNER. Proposals will be held in confidence to the extent permitted by law. After award of a contract or after rejection of all proposals, the proposals will be public records subject to disclosure under the California Public Records Act. (Government Code Section 6250 et seq). The OWNER reserves the right to request additional information from proposers prior to the final selection, and to consider information about a firm other than that submitted in the proposal or provided in the interview. Site Inspection CONSULTANT is urged to make site visits and examinations so as to become thoroughly familiar with the conditions affecting their evaluation process. Failure to make such additional investigations will not be the grounds for additional claims or for extension of time under the contract, and will not relieve the CONSULTANT of responsibility for meeting all requirements of the request for proposal. Insurance Requirements The CONSULTANT is directed to review the insurance requirements as delineated in the City's Personal Services Contract Exhibit D, Section 14. Consultant Evaluation & Selection Process The OWNER may select for contract negotiations the firm that, in the OWNER's judgment, will best meet the OWNER's needs. The OWNER's CONSULTANT evaluation and selection process is based on the following criteria: 1.0 Understanding of the project requirements, including identification of critical elements and key issues. 2.0 Technical approach and work plan for the project, including innovative approaches. 3.0 Qualifications and experience of the Project Manager, Project Engineer, other key individuals, and sub consultants. 4.0 Results of reference checks. Reference checks will only be conducted for a short list of firms or the top rated firm. 5.0 Clarity of the proposal. 6.0 Compliance with proposal requirements. 7.0 Level of effort in hours required completing the work, fees, and schedules. The OWNER reserves the right to request a change of Project Manager, or any member of the team, should it deem it necessary. The CONSULTANT shall honor this request. The OWNER may elect to interview a short list of qualified firms or to interview only the top rated firm based on the proposals submitted for the project. The OWNER will negotiate a contract with the best-qualified firm for the desired consulting services at compensation, which the staff determines, is fair and reasonable to the OWNER. Should OWNER be unable to negotiate a satisfactory contract with the selected firm, negotiations with that firm will be suspended. Negotiations will then be undertaken with the next most qualified firm. Failing to reach an accord with the second most qualified firm, the OWNER will suspend negotiations with that firm and continue the negotiation process with the next most qualified firm until an agreement is reached. The OWNER reserves the right to conduct negotiations with two or more CONSULTANTS simultaneously. EXHIBIT D ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT SAMPLE CONSULTANT SERVICES /AGREEMENT A sample copy of the OWNER's personal services agreement is attached. Include in your proposal any proposed modifications to the standard terms and conditions. If there are no exceptions, a statement to that effect shall be included in the proposal. While the OWNER negotiates such changes with CONSULTANT, the OWNER will consider your proposed modifications during CONSULTANT selection and retains the right to reject any portion of the proposed modifications or reject the proposal all together if the modifications are unacceptable. Elements as appropriate will be added to this PSA from the "Standard Agreement for Subcontractor/ DBE Participation" (Exhibit H, in particular sub-exhibit 10-J) will be appended to this PSA. PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of , 2010, by and between the San Juan Capistrano (hereinafter referred to as the "City") and (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to ; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1, Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit'A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit"A"and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. [OPTION 1: ONGOING SERVICES, NO END DATE] This Agreement shall commence on the effective date of this Agreement and services required hereunder shall continue until notified that said services are no longer required, subject to 15 days notice of termination. OPTION2: SPECIFIC TERM] This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $ [either, total contract amount, or amount per month or per fiscal year; also specify whether the total compensation includes expenses, etc.], [as set forth in Exhibit"B," attached and incorporated herein by reference[if Consultant provides a cost proposal or rate schedule]]. 1 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees, Section 5. Limitations Upon Subcontracting and Assi nment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services.required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scone of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City,the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. F'arnil,iarjty with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of 2 all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented y City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law• E-Verif . 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E-Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E-Verify program, Consultant shall enroll in the E-Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at http://www.uscis.gov, or access the registration page at haps://e-veri .uscis.aov/enroll/. Consultant shall certify its registration with E-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13, Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor, Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability, Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks 4 associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers Compensation, If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage [FOR PROFESSIONSIWORK EXCLUDED FROM GENERAL LIABILITY] Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14,6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30)days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a 5 premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 94.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract,then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: To Consultant: Section 17. Attome s' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 6 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Dave Adams, Acting sCity Manager CONSULTANT By: ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Omar Sandoval, City Attorney , 7 EXHIBIT E ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT LOCATION MAP, REFERENCE REPORTS and DATA Included in the RFP package is a location map area affected by the work. The following reference Items will be made available for review by appointment at the Department of Utilities Offices 32450 Paseo Adelanto, San Juan Capistrano. Please call at least 24 hours in advance to arrange viewing. o Caltrans 65% plans. IN� .X CF' PLANS nra+ STATi OF CALII=ON=RNiA f2 Or 5,75 9-3/1 0 - j ®EPAtTME1VT ®F TIie4NSP©RT �OTIOI�I a oio.z PROJECT PLANS FOR CONSTRUCTION ON AwAr STATE HIGHWAY ����� IN ORANGE COUNTY y ( r l IN SAN JUAN CAPISTRANO ON ROUTE 5 FROM 0.2 MILE SOUTH OF ROUTE 5/74 SEPARATION TO 0.5 MILE FORTH OF ROUTE 5/74 SEPARATION AND i ON ROUTE 74 FROM 0.1 MILE WEST OF ROUTE 5/74 SEPARATIONTO 0.1 MILE EAST OF ROUTE 5/74 SEPARATION k .O BE BY STANDARD PLANS DATED MAY 2096 �I Lim t o, WorK + �"B�� q 80 W OU Sta (.00ATION MAP END CONSTRUCTION (ROUTE 5) Sta "A" 535+00 PM 10.00 BEGIN CONSTRUCTION (ROUTES) BEGIN WORK AND CONSTRUCTION (ROUTE 74) I Sta "A" 503+00 PM 9.3�} \Sta "B" 11+05,70 PM 0.00 r�sn V Limit of Work (Ortega Hwy) '^'"` Sze "H" 4+55.52 I 9° eRAucr eauNrr reaws� _ / -Jhi A;;GN�At;TH6RI—Y 01 Aj - a I FP ANN\RALROAN CA.WNC CAPISI'HANG o _ 1, F mmlVI FOU7E 74/1, SEPAaA7=0N rt o�/rE. 4.9�r elS,o •_ / r N-55.1109..,�.�._ 50 �}� End Work (Route 51 SOp r �pN - 1€ornq Greek /�j�' y S+q ;,A" 550+0() r f A,VEN:DA i.05 C TOS { ' Begin Work (Route 5) 40 eta as.zn INoe s; � �� �.T e. 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P �Vaul-r IAI&T- R B'�E� -..__._.. .... ...... / � �T 16N vAT&=1 R y� lS`-:-� ,}•'•1I`�.--�o�li- {A&i} PSp_25 i8.,[CaXJ RLBO-2-7z SII. �g. 1�''L1''-_,...._. -Pt 2671 9 {5D6Y1-PIP 2 57 -t J'rLins•f503&E}R BC AC WATER IN I<"CASING _ E Q"5 . % (AT&TT::R C� Ohl q .:r�&Try,2 K.=PIP c-o2 y�ET lgxgU. { t I' 'PP22825- fS;G2rRlft2 Kv) aM3^,2-93 l \ -F''; 2 9 VAL _'_iS G&e(-.aLc=C_2 5 11 � 1 >-_6 GAS IN 10"CASING,12'R7 OF Q ,SCGFRtLBU(2-44 / f t J B7�° 1�} R. a '9r / �US,'(�GG 1('.2 ^.2-91 GAS KE {SGO1-PIP —5 -04 8 AC NATER CSJ.,}-PCP_-- F- __ l P LI y .A.XN j t F �,�"II�S PLAN*� 2-47 2"]AS (SCG)- Bo ••ci ; % v WA E43 WATER I'rlvc-el-PIP ✓ UTILITY PL,K[\ i � 2-86 Pr"s2?253 iS(7G�){72 Av}-sMBO _6.r '{Prlvnte)-3U.,� —8'WATER (Pr'EVcte?-PIP2 41 c^F �fiz?..� liG SDC&E-{12 Kb)-xiMB02-89 UG IAT&T)-RMBv (EXISTING) !�U " I 7E AC WATER CS)-R RLRO---' C` a ��rs SGGSF :41480 && - L c-r7 off Isacae)I'2 Kv1 RMaG t �^s �..._ W SCALE: = 50' I Ii 39 12" IRR N'h-"R iPrl vote)-RMBU s S•a IN IPr'�.vo+e1-RMBO,CAY 2-4 _ Iir ` o 'IH€S PLAN ACCUFATE FOR UTILITY wINFORMATICNPONLY. I 2-Bt U-2 €(' I FOR ACCURATE RIGHT 0'r' WAY AND ACCESS DATA, ss CO4'f AC'f RIGH'i. OF WAY ENGINEERING AT THE DISTRICT OF-CE. kcc�yi Eo cEVEi'�=ctr,�.:� K--/v IN e.r \,k r z � _ o F � i ' N E �A r �z OH ;SDG&:.1112Rv1,,, s N I IzK P I - - •. --.- i_1NC_. f x u x r : R/A _._ _. ..� - .. - o CNE .. - ... ... ...,,. .... .. a Sw (C�SJc) Pie...q-c'0 f2TH.9E 1N0 z _ ❑ u ... =.., T N _ .... 52� - _.. ._ 53a — ..._ __ ,r j lW _ — 77 f .. a.-4 s V, s— lr5jcl- Com.... (CSJC)-PIP4 O ' }`NH.iCSJCj-P,P4 0 ` —15'-AC. 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' ^ 123.531 5.5 A WATER NE SCJ.. ) � L-12 Tt.EPHONE cONol3I7-AT&"f 2729928.003 4732405.769 129-031 .�_.._f E _.�.. ..,..... �— .._._i...._. - -s 5 AC WATER LINE-SCJC I I. & '-'-' "3 ,. - 1 2 12� TELEPHONE CO\L'CI -Al&1 f 7 8 AC WA-E4 LINE SLJC Rw_......... - r _ C 2 l3 7E-c,P3{ONE ONE] -AT&T 2:29930.899 6 32475 Sep 143.790 91.',20 € 2.57 1 1 1 J '; 21234'2.IIs2 6"132S7II.A16� 142.192 13�J.-792 3 E 2 19 1cLcP3{ON 'IM1UL {...�.m..—.. € _...I t-AT&T-A_ �. ..... ... �W 1-9 €'K hYpRhNT WA'F R L'.NE SCJC GAS LINO-SCG - TELEPHONECOND.l T"A&- - l o �12 i 6"GAS LINE-SCG -15 21.6 �LEPHON�, CONDUIT-A'&.T t 13 6 GAS LINE SCG j .. 2-17 TELEPHONE ON- .;T-A % un iL Ell 15 3-LAS LINE-SCO ... ,.._ _ ......_I .,..._....._,_ Z 1ELEDMhN Ca yD 475 CQX -14 I GINE SCG 2-20 _ 1E4ECOM�N, A.I-,NS-COX 17 GAS L;NE-SCG� LINE.-$CG - > � .._._....._ ........ i � �� 4-7 F4'AC WATER-CSJC 2 rc 7-2D "t LE?KONE L`N'-A-&T (v lc' AC iSI TER ?'21 3'LLEk Hoo INEAT&T i. € ( 4 3 t2 1RFrG AT70'J L'NCpRIVAT �.. i � o _V.. �......._ `4.......4.._.... 12" EL CTRICAL SDG& 12 IRRIGA,30N - 1-23 ELECTRICAL_-50G&2 ._._ „_. ..._. .,_— ....r....._. 1-2 uL CTRICAL-SDGlf� 1-25 ELECTRICAL SDG&E 1-26 ELECTM7 hl_ SDG&E - i-E7 EL LT PICAL-SpGAiE I 128 E CtR CAL-SDG&E 1 FLLC RICAL-SPGam ELECT - 9 t 3P r E LTRICAL-SDG&s II _. � .� _ ._... L -�a .LECTRIca_-SDG&F 3a FLEC Ri RL-SDCf E B' WATER' NC CS — --- a d UTILITY PLAN J (POTHOLE "TABLE) NO SCALE U-6 'iE 1 I _�..f TH[5 ;'LAN ACCUitATE FOR JT1E_17'Y 2NEG3uA7ION oN'i.:'. lainj N0TE: Pist M-T, TS 10T.' 'ME po. SUEETS 0 0/06 z� FOR ACCURATE RIGHT OF WAY DATA,CONTACT 12Ora &OU_^-5,74 RWHT pF WAY ENL:HEER:NC AT THE OISTRICT OFFICE. - vgv,issegy rT4PI5TEUEp CIVIC F3&IkEER pe'iq x ..F..laJN N 22 ET LI 4 MATCH SEE SKEET L-q LfNE 2r4B ! /. �a%s nuc.� a°resravc sr its clv3 i : !I �+e" CYNrc=3'� Ss tt kwu cu�\• i-' f. :!1 I 1 " R8 E 52oi56 6D 4,1 � I BC 5 99.I 3 1I. 1 X39 9T Rt -E 514,4§.20, w c E Cons urti T ) B 1{ 'culu TypoA21." am1 r - IJ .Bgg tone-Curevv ..E.. 3 +t u'a.t B 3 R 57._79 y BRIE�t�'Na�I TYPs-' A2-8 e54e 9'Lt on"B`i6< 0. 0 ]�` 1, - I7420.U-6 eg- ;Wa! NBQi9--ti4Cu!rbL.t3T6Y.Bpe G Ar8+'9BB9 _ ------- ------------------ r:) __ c Cape A2v I _ yf z-- INESTBOUND u, 4 __._Y,S._ .6 7 •.... ._.,. ! -ROUTE 74'- .-� EASTBOUND Jr f ti t9.eg COt .'Cife f -� if j t- R A 176 torn Lr force f ....8`_22-10.t44 +� _ : � EnG Conc C rH H C S17 22 34atl rl�., S/2*6695 Hagp i ail Nu r;7 B Heg Cfceerx.. _ - t ;fiff 5't2 7y 5NORTTEACC7 E � + - � uaq o+'wau z� q- ;1 J1P i 8on6 Be r`�r?.. i- 01 L_ r A [ LL ! $eg Cana C rib �Y A2 8 f I f rT 7 ,�"T7 4 Lt F 512Y 400 B+'54.04 $e`g,`Canc parr er V ° IyA�Enc z.r ; ! i { � � 7 - � E tl C ash this ans f. - -• _ ,-� � ! Ena C c Barrier qge 6601 Bag'e—Boater ;Type 60) CURVE DATA pta'Con¢ Barrier {Type 641 --N-07-0-7 R I 4 T L - 2079.99" {: G"51 6+ T_ 5 795-Q4` 174°5'1 s aR Er1QtfYglf No 543' .j y FF I�iA"`S End Cane ar"r ler Transr r - Fl 1, s 8es o7ac _pn:;ition Beg Conc Harrier L7YPe 6 ) s 5955.27' 2°21'34" t32.9S' �265-82" End nc.'6arr ,Type 6001 7 5559.99' 5`t 255.30' Sa9.04' 8 er T 60D `! $ 501).60' 42°5"47" 775.42" 224.36' - � - __ LAYOUT ' v ' SCALE: t" = 50' L-2 A 0060CR LAST REV15T'6 7/7/2010 - USERee �>s3U5ER1 RK.1.aTi ve aPsiPEa S.I.F. P r 7 NIT 2994 PROJECT NUMBER&pHASF. 12600601 02'. " Wlf 43Le SS ll:wpiniino�i>09090�02a>89p.tlgn i5 ik[f{yNES J 1 i EXHIBIT G ORTEGA HWY INTERCHANGE PIPELINE RELOCATION PROJECT COST PROPOSAL MATRIX Use the attached form to provide a cost proposal. The CONSULTANT may enter as may addition rows of data in the sub cost sectors as of the detailed cost proposal needed to clarify the intentions of the proposal. Ortega Hwy Interchan e'Pipelin Relocation Project Grade :Cffficerl$A. Class 1 Class 2 Class 3 Class 4 Class 5 Adsnln Total Labor Subcontract E p nses TASK ITEM $11-Ir His $ 175 Mrs $ 175 Hrs $ 175 Hrs $ 175 His $ 175 Hrs $ 175 HrsM76 Hours $Cost Costs Total Cost 1.General Administration,Meetings, and Presentations 1.1 Coordination Hrs 2 2 2 2 2 2 212 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 2,250 $ 100 $ 50 $ 2,4110 1.2 Project Goals and Strategy Hrs 2 2 2 2 2 2 212Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 354 $ 2,250 $ 100 $ 50 $ 2,400 13 Project Schedule Hrs 2 2 2 2 2 2 2 $ 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 1.4 Design Progress Meetings His 2 2 2 2 2 2 2 $ 12 Cost $ 350 $ 350. $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ So $ 2,400 1.5 Caltrans Coord.Meetings: Hrs 2 2 2 2 2 2 2 $ 12 Cost $. 350 $ 350. $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 other His 2 2 2 2 2 2 2 12 Cost $ 350 $ 350. $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 j$ 100 $ 50 $ 2,400 His 72 Subtotal as $ $ 13,500 S 600 $ 300 $ 14,400 2.Site Investigation and Evaluation 2.1 Data Collection Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350. $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ to0 $ 50 $ 2,400 2.2 Survey Hrs 2 2 2 2 2 2 2 12 Cost $ . 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 2.3 Prepare Base Drawings Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350: $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 2,4 Geotechnical Evaluation His 2 2 2 2 2 2 2 12 Cost $ 354 $ 350 $ 350 $ 35q $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 2.5 Potholing Hrs 2 2 2 2 2 2 2 $ 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 S 2:250 $ 100 $ 50 $ 2,400 other Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2.250 $ 100 $ 50 $ 2,400 Hrs 72 Subtotal as $ $ 13,500 $ 600 $ 300 $ 14,400 3.Preliminary Design Report and Investigation 3.1 Prepare a(PDR) Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 3.2 Present PDR Findings Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 other Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 His 36 Subtotal as $ $ 6,750 $ 300 $ 150 $ 7,200 4.initial Study for CEQA compliance 4.2Haz-Mat Assessment His 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 1$ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 other His 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 Hrs 24 Subto al I as $ $ 4,500 $ 200 $ 100 $ 4,600 5.Final Design and Construction Documents 5.1.1.1.Water Lines:W4,6,7,9,11 Hrs 2 2 2 7 2 - 2 2 12 Cost $ 354 $ 350 S 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 5.1,1.2 Water Line in Bridge:W3,W12 Hrs 2 2 2 2 2 2 2 12 Cost $. 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 S 50 $ 2,400 5.1.1.3 Above Ground PRV:WB Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350, $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 5A.1.4Impacted Water W1,2,5,10 Hrs 2 2 2 2 2 2 2 12 Cost $ .350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 5.1.1.5 Sewer Elements S1-S7 Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 5.2 Traffic Contro{Pians Hrs 2 2 2 2 2 2 2 12 Cost $. 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 5.3 SWPPP Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 S 350 $ 350 $ 150 $ 2,.250 $ 100 $ 50 $ 2,400 5.5&5.6 Specifications and Bid Doucurne Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 5.8 Schedule and Cast Estimate Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350. $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 other Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 SubtotalTask I Hrs 120 Subtotal as $ $ 22,500 $ 1,000 $ 500 $ 24,000 6.Construction Bidding Through - Contract Award 6.1 Pte-Bid Conference Hrs 2 2 2 2 2 2 2 12 Cost I Is 350 $ 350 $ 350 $ 350 $ 350 $ 350 S 150 $ 2,250 $ 100 $ 50 $ 2,400 6,2 Interpretation and Addenda Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 other WE; 2 2 2 2 2 2 2 12 Cost $ 350 $ 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 Subtotal Task 1 Hrs 36 Subtotal as $ $ 6,750 S 300 $ 150 $ 7,200 7.Construction Engineering Support 7,1 Resident Engineer; Hrs 2 2 2 2 2 2 2 12 Cost $ 350 S 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2,400 7.2 Submittal Review: Hrs 2 2 2 2 2 2 2 12 Cost $.. 350 $ 350. $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,2.50 $ 100 $ 50 $ 2,400 7.3 Record Drawings: Hrs 2 2 2 2 2 2 2 12 Cost $ 350 $ 350: $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 5fl $ 2,400 othera5ubtotalTask 2 2 2 2 2 2 2 12 $ 350 S 350 $ 350 $ 350 $ 350 $ 350 $ 150 $ 2,250 $ 100 $ 50 $ 2.400 48 $ 9,000 $ 400 $ 200 $ 9,600 68 68 68 68 68 68 68 408 $ 11,900 $ 11,900 $ 11,900 $ 11,940 1 11,900 $ 11,904 $ 5,100 $ 76,500 $ 3,400 $ 1,700 $ B1,600 EXHIBIT H This project is federally funded. The provisions of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City of San Juan Capistrano's adopted DBE program require that Underutilized Disadvantaged Business Enterprises (UDBEs) and Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federal-aid capital improvement projects. The City has established an overall goal of 6.00% DBE participation for this consultant contract, with a UDBE participation goal of 1.00%; for a total DBE/UDBE goal of 7.00%. Attachment H provides a Notice to Proposers DBE Information, as well as other required forms that must be completed in order for a proposer to be considered responsive. The proposer must make good faith efforts to meet the UDBE/DBE goal established for the contract. If the goal is not met, the proposer must document adequate good faith efforts. Failure to do so may result in the rejection of the proposal. The forms for reporting DBE and/or UDBE data and documenting good faith efforts are included in Attachment H and must be returned with the proposal; with the exception of Exhibit 17-F, the Final Compliance report which will only be required at the end of the project by the selected Consultant. • H00: Notice to Proposers: DBE Information (Caltrans LAPM Exhibit 10-I) • H01: Standard Agreement for SubcontractorlDBE Participation (Caltrans LAPM Exhibit 10-J) • H02: Local Agency Proposer UDBE Commitment— Consultant Contracts (Caltrans LAPM Exhibit 10-01) • H03: Local Agency Proposer DBE Commitment— Consultant Contracts (Caltrans LAPM Exhibit 10-02) • H04: UDBE Information — Good Faith Efforts (Caltrans LAPM Exhibit 15-H) • H05: Final Report— Utilization of Disadvantaged Business Enterprises (DBE) — First-Tier Sub-contractors (Caltrans LAPM Exhibit 17-F) • H06: Non-Lobbying Certification for Federal-Aid Contracts (Caltrans LAPM Exhibit 10-P) • H07: Disclosure of Lobbying Activities (Caltrans LAPM Exhibit 10-Q) 3240,0 PA5E0 A13L-'LANTO 'e A4f:edP4L#i3 OF TM crrY COUNck SAN JUAN ''APISTRANO,CA 92675 y SAM hLLL-NAM (949)493-Si73 `; * 'ry`{p[,aagguie LAURA MFFSr (�a9)�s3-to a P"AX o tsYtic M t fi e,ARRY ms jM, rveksu•ctrrjt«zrrcrcnirfr•rrxru.oe 17 6 .. M-Ael(kcr.W JOHN TAYLOR NOTICE TO PROPOSERS DISADVANTAGED BUSINESS ENTERPRISE INFORMATION The City of San Juan has established an Underutilized DBE goal for this Agreement of 1.00%, and DBE Goal of 6.40%, for a combined DBE/UDBE goal of 7.00% 1. TERMS AS USED IN THIS DOCUMENT • The term "Disadvantaged Business Enterprise" or "DBE" means a for-profit small business concern owned and controlled by a socially and economically disadvantaged person(s) as defined in Title 49, Part 26.5, and Code of Federal Regulations (CFR). • The terra "Underutilized Disadvantaged Business Enterprise" or "UDBE." DBE classes that have been determined in the 2447 Caltrans Disparity Study to have a statistically significant disparity in their utilization in previously awarded transportation contracts. UDBEs include: African Americans, Native Americans, Asian-Pacific Americans, and Women. • The term "Agreement" also means"Contract." • Agency also means the local entity entering into this contract with the Contractor or Consultant. • The term"Small Business" or"SB" is as defined in 49 CFR 26.65. 2. AUTHORITY AND RESPONSIBILITY A. DBEs and other small businesses are strongly encouraged to participate in the performance of Agreements financed in whole or in part with federal funds (See 49 CFR 26, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs"). The Contractor should ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. The proposer shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of subcontracts. B. Proposers are encouraged to use services offered by financial institutions owned and controlled by DBEs. 3. SUBMISSION OF UDBE AND DBE INFORMATION If there is a UDBE goal on the contract, a "Local Agency Proposer UDBE Commitment (Consultant Contract)" (Exhibit 10-01) form shall be included in the Request for Proposal. In order for a proposer to be considered responsible and responsive, the proposer must make good faith efforts to meet the goal established for the contract. If the goal is not met, the Notice to Proposers DBE Information, Exhibit 14-1 Page 1 of 4 proposer must document adequate good faith efforts. Only UDBE participation will be counted towards the contract goal; however, all DBE participation shall be collected and reported. A "Local Agency Proposer DBE Information (Consultant Contract)" (Exhibit 10-02) form shall be included with the Request for Proposal. The purpose of the form is to collect data required under 49 CFR 26. For contracts with UDBE goals, this form collects DBE participation by DBEs owned by Hispanic American and Subcontinent Asian Americans males (persons whose origin. are from India, Pakistan, Bangladesh, Bhutan, Maldives Islands, Nepal or Sri Lanka). For contracts with no goals, this form collects information on all DBEs, including UDBEs. Even if no DBE participation will be reported, the successful proposer must execute and return the form. 4. DBE PARTICIPATION GENERAL INFORMATION It is the proposer's responsibility to be fully informed regarding the requirements of 49 CFR, Part 26, and the Department's DBE program developed pursuant to the regulations. Particular attention is directed to the following: A. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP). B. A certified DBE may participate as a prime contractor, subcontractor, joint venture partner, as a vendor of material or supplies, or as a trucking company. C. A UDE proposer not proposing as a joint venture with a non-DBE, will be required to document one or a combination of the following: 1. The proposer is a UDBE and will meet the goal by performing work with its own forces. 2. The proposer will meet the goal through work performed by UDBE subcontractors, suppliers or trucking companies. 3. The proposer, prior to proposing, made adequate good faith efforts to meet the goal. D. A DBE joint venture partner must be responsible for specific contract items of work or clearly defined portions thereof. Responsibility means actually performing, managing, and supervising the work with its own forces. The DBE joint venture partner must share in the capital contribution, control, management, risks and profits of the joint venture commensurate with its ownership interest. E. A DBE must perform a commercially useful function pursuant to 49 CFR 26.55, that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work. F. The proposer shall list only one subcontractor for each portion of work as defined in their proposal and all DBE subcontractors should be listed in the bid/cost proposal list of subcontractors. G. A prime contractor who is a certified DBE is eligible to claim all of the work in the Agreement toward the DBE participation except that portion of the work to be performed by non-DBE subcontractors. Notice to Proposers DBE Information, Exhibit 10-1 Page 2 of 4 5. RESOURCES A. The CUCP database includes the certified DBEs from all certifying agencies participating in the CUCP. If you believe a firm is certified that cannot be located on the database, please contact the Caltrans Office of Certification toll free number 1-856-810-6346 for assistance. Proposer may call (916) 440-0539 for web or download assistance. B. Access the CUCP database from the Department of Transportation, Civil Rights, Business Enterprise Program web site at: http://www.dot.ca.gov/hglbep/. • Click on the link in the left menu titled Disadvantaged Business Enterprise • Click on Search for a DBE Firm link • Click on Access to the DBE Query Form located on the first line in the center of the page • Searches can be performed by one or more criteria • Follow instructions on the screen C. How to Obtain a List of Certified DBEs without Internet Access D. DBE Directory: If you do not have Internet access, Caltrans also publishes a directory of certified DBE firms extracted from the online database. A copy of the directory of certified DBEs may be ordered at: (916) 263-0822 or by fax at: (916) 263- 0470. (http:llcaltrans-opac.ca.govlpublicat.htm) 6. MATERIALS OR SUPPLIES PURCHASED FROM DBES COUNT TOWARDS DBE CREDIT, AND IF A DBE IS ALSO A UDBE, PURCHASES WILL COUNT TOWARDS THE UDBE GOAL UNDER THE FOLLOWING CONDITIONS: A. If the materials or supplies are obtained from a DBI; manufacturer, count 100 percent of the cost of the materials or supplies. A DBE manufacturer is a firm that operates or maintains a factory, or establishment that produces on the premises the materials, supplies, articles, or equipment required under the Agreement and of the general character described by the specifications. B. If the materials or supplies purchased from a DBE regular dealer, count 60 percent of the cost of the materials or supplies. A DBE regular dealer is a firm that owns, operates or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Agreement are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. To be a DBE regular dealer, the firm must be an established, regular business that engages, as its principal business and under its own name, in the purchase and sale or lease of the products in question. A person may be a DBE regular dealer in such bulk items as petroleum products, steel, cement, gravel, stone or asphalt without owning, operating or maintaining a place of business provided in this section. C. If the person both owns and operates distribution equipment for the products, any supplementing of regular dealers' own distribution equipment shall be, by a long-term lease agreement and not an ad hoc or Agreement-by-Agreement basis. Packagers, brokers, manufacturers' representatives, or other persons who arrange or expedite transactions are not UDBE regular dealers within the meaning of this section. Notice to Proposers DBE Information, Exhibit 10-1 Page 3 of 4 D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular dealer, will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, or fees or transportation charges for the delivery of materials or supplies required on the job site, provided the fees are reasonable and not excessive as compared with fees charged for similar services. 7. FOR DBE TRUCKING COMPANIES: CREDIT FOR DBEs WILL COUNT TOWARDS DBE CREDIT, AND IF A DBE IS A UDBE, CREDIT WILL COUNT TOWARDS THE UDBE GOAL UNDER THE FOLLOWING CONDITIONS: A. The DBE must be responsible for the management and supervision of the entire trucking operation for which it is responsible on a particular Agreement, and there cannot be a contrived arrangement for the purpose of meeting the UDBE goal. B. The DBE must itself own and operate at least one fully licensed, insured, and operational truck used on the Agreement. C. The DBE receives credit for the total value of the transportation services it provides on the Agreement using trucks it owns, insures, and operates using drivers it employs. D. The DBE may lease trucks from another DBE firm including an owner-operator who is certified as a DBE. A DBE who leases trucks from another DBE receives credit for the total value of the transportation services the lessee DBE provides on the Agreement. E. The DBE may also lease trucks from a non-DBE firm, including an owner-operator. A DBE who leases trucks from a non-DBE is entitled to credit only for the fee or commission it receives as a result of the lease arrangement. A DBI: does not receive credit for the total value of the transportation services provided by the lessee, since these services are not provided by the DBE. F. For the purposes of this Section D, a lease must indicate that the DBE has exclusive use and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the DBE, as long as the lease gives the DBE absolute priority for use of the leased truck. Leased trucks must display the name and identification number of the DBE. Notice to Proposers DBE Information, Exhibit 10-1 Page 4 of 4 Local Assistance Procedures Manual EX11BIT 10-J Standard Agreement for Subcontractor/DBE Participation Exhibit 10-J Standard Agreement for Subcontractor/DBE Participation 1. Subcontractors A. Nothing contained in this Agreement or otherwise,shall create any contractual relation between the Agency and any subcontractors,and no subcontract shall relieve the Contractor of his/her responsibilities and obligations hereunder. The Contractor agrees to be as fully responsible to the Agency for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor's obligation to pay its subcontractors is an independent obligation from the Agency's obligation to make payments to the Contractor. B. Any subcontract in excess of$25,000,entered into as a result of this Agreement,shall contain all the provisions stipulated in this Agreement to be applicable to subcontractors. C. Contractor shall pay its subcontractors within ten(10)calendar days from receipt of each payment made to the Contractor by the Agency. D. Any substitution of subcontractors crust be approved in writing by the Agency's Contract Manager in advance of assigning work to a substitute subcontractor. 2. Disadvantaged Business Enterprise(DBE)Participation A. This Agreement is subject to 49 CF R, Part 26 entitled"Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs"Proposers who obtain DBE participation on this contract will assist.Caltrans in meeting its federally mandated statewide overall DBE goal. B. If the contract has an underutilized DBE(UDBE)goal,the Consultant must meet the UDBE goal by committing UDBE participation or document a good faith effort to meet the goal. If a UDBE subconsultant is unable to perforce,the Consultant must make a good faith effort to replace him/her with another UDBE subconsultant,if the goal is not otherwise met.A UDBE is a firm meeting the definition of a DBE as specified in 49 CFR and is one of the following groups:African Americans,Native Americans,Asian-Pacific Americans,or Women. C. DBEs and other small businesses,as defined in 49 CFR,Part 26 are encouraged to participate in the performance of agreements financed in whole or in part with federal funds.The Consultant, sub-recipient or subconsultant shall not discriminate on the basis of race,color,national origin,or sex in the performance of this Agreement.The Consultant shall carry out applicable requirements of 49 CFA,Part 26 in the award and administration of US DOT-assisted agreements.Failure by the Consultant to carry out these requirements is a material breach of this Agreement,which may result in the termination of this Agreement or such other remedy as the recipient deems appropriate. D. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this section. Page 10-53 LPP 09-02 July 31,2009 EXHBIT 10-J Local Assistance Procedures Manual Standard Agreement for Subcontractor/DBE Participation 3. Performance of DBE Consultant and other DIRE Subconsultants/Suppliers A. A DBE performs a commercially useful function when it is responsible for execution of the work of the Agreement and is carrying out its responsibilities by actually performing,managing,and supervising the work involved. To perform a commercially useful function,the DBE must also be responsible with respect to materials and supplies used on the Agreement, for negotiating price, determining quality and quantity, ordering the material,and installing(where applicable)and paying for the material itself. To determine whether a DBE is performing a commercially useful function, evaluate the amount of work subcontracted, industry practices; whether the amount the firm is to be paid under the Agreement is commensurate with the work it is actually performing; and other relevant factors. B. A DBE does not performa commercially useful function if its role is limited to that of an extra participant in a transaction,Agreement,or project through which funds are passed in order to obtain the appearance of DBE participation.In determining whether a DBE is such an extra participant,examine similar transactions,particularly those in which DBEs do not participate. C. If a DBE does not perform or exercise responsibility for at least 30 percent of the total cost of its Agreement with its own work force, or the DBE subcontracts a greater portion of the work of the Agreement than would be expected on the basis of normal industry practice for the type of work involved, it will be presumed that it isnot performing a commercially useful function. 4. Prompt Payment of Funds Withheld to Subcontractors (Local agency to use either A,B, or C below;delete the other two,) A. No retainage will be withheld by the Agency from progress payments due the prime contractor.Retainage by the prime consultant or subconsultants is prohibited,and no retainage will be held by the prime contractor from progress due subcontractors. Any violation of this provision shall subject the violating prime consultant or subconsultants to the penalties, sanctions,and other remedies specified in Section 7108.5 of the California Business and Professions Code. This requirement shall not be construed to limit or impair any contractual,administrative,or.judicial remedies,otherwise available to the prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the prime consultant or deficient subconsultant performance,or noncompliance by a subconsultant.This provision applies to both DBE and non-DBE prime consultants and subconsultants. B. No retainage will be held by the Agency from progress payments due the prime consultant.Any retainage held by the prime consultant or subconsultants from progress payments due subconsultants shall be promptly paid in full to subconsultants within 30 days after the subconsultant's work is satisfactorily completed. Federal law(49 CFR-26.29)requires that any delay or postponement of payment over the 30 days may take place only for good cause and with the Agency's prior written approval.Any violation of this provision shall subject the violating prime consultant or subconsultant to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code.'these requirements shall not be construed to limit or impair any contractual,administrative,or judicial remedies,otherwise available to the prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the prime consultant,deficient subconsultant performance,or noncompliance by a subconsultant. This provision applies to both DBE and non-DBE prime consultant and subconsultants. Page 10-54 July 31,2009 LPP 09-02 Local Assistance Procedures Manual LXHBIT 10-J Standard Agreement for Subcontractor/DBS:Participation C. The Agency shall hold retainage from the prime consultant and shall make prompt and regular incremental acceptances of portions,as determined by the Agency,of the contract work, and pay retainage to the prime contractor based on these acceptances. The prime consultant,or subconsultant,shall return all monies withheld in retention from a subconsultant within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the agency. Federal law(49 CFR26.29)requires that any delay or postponement of payment over 30 days may take place only for good cause and with the agency's prior written approval.Any violation of this provision shall subject the violating prime consultant or subconsultant to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code.These requirements shall not be construed to limit or impair any contractual,administrative,or judicial remedies,otherwise available to the prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the prime contractor,deficient subconsultant performance,or noncompliance by a subcontractor, This provision applies to both DBE and non-DBE prime consultant and subconsultants. D. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this section. 5. DBE Records A. The Consultant shall maintain records of materials purchased and/or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms.DBE prime consultants shall also show the date of work performed by their own forces along with the corresponding dollar value of the work. B. Upon completion of the Agreement, a summary of these records shall be prepared and submitted on the form entitled,"Final Report-Utilization of Disadvantaged Business Enterprise(DBE), First-Tier Subcontractors,"CEM-2402F(Exhibit 17-F,Chapter 17,of the LAPM), certified correct by the Consultant or the Consultant's authorizers representative and shall be furnished to the Contract Manager with the final invoice.Failure to provide the summary of DBE payments with the final invoice will result in 25%of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant when a satisfactory"Final Report-Utilization of Disadvantaged Business Enterprises (DBE),First-Tier Subcontractors" is submitted to the Contract Manager. 1) Prior to the fifteenth of each month,the Consultant shall submit documentation to the Agency's Contract Manager showing the amount paid to DBE trucking companies.The Consultant shall also obtain and submit documentation to the Agency's Contract Manager showing the amount paid by DBE trucking companies to all firms,including owner-operators, for the leasing of trucks.If the DBE leases trucks from a non-DBE, the Consultant may count only the fee or commission the DBL; receives as a result of the lease arrangement. 2)The Consultant shall also submit to the Agency's Contract Manager documentation showing the truck number, name of owner, California Highway Patrol CA number,and if applicable,the DBE certification number of the truck owner for all trucks used during that month.This documentation shall be submitted on the Caltrans"Monthly DBE Trucking Verification,CEM-2404(F) form provided to the Consultant by the Agency's Contract Manager. Page 10-55 LPP 09-02 July 31,2009 EXHBIT 10-3 Local Assistance Procedures Manual Standard Agreement for Subcontractor/DBE Participation 6. DBE Certification and Decertification Status If a DBE subconsultant.is decertified during the life of the Agreement, the decertified subconsultant shall notify the Consultant in writing with the date of decertification.If a subconsultant becomes a certified DBE during the life.of the Agreement,the subconsultant shall notify the Consultant in writing with the date of certification.Any changes should be reported to the Agency's Contract Manager within 30 days Materials or supplies purchased from DBEs will count towards DBE credit, and if a.DISE is also a UDBE, purchases will count towards the UDBE goal under the following conditions: A. If the materials or supplies are obtained from a DBE manufacturer, 100%of the cost of the materials or supplies will count toward the DBE participation.A DBE manufacturer is a firm that operates or maintains a factory or establishment that produces on the premises the materials,supplies,articles,or equipment required under the Agreement and of the general character described by the specifications. B. If the materials or supplies purchased from a DBE regular dealer,count 60 %of the cost of the materials or supplies toward DBE goals.A regular dealer is a firm that owns,operates or maintains a store, warehouse,or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Agreement,are bought,kept in stock, and regularly sold or leased to the public in the usual course of business. To be a regular dealer,the firm must be an established,regular business that engages,as its principal business and under its own name, in the purchase and sale or lease of the products in question.A person may be a regular dealer in such bulk items as petroleum products,steel,cement,gravel,stone or asphalt without owning, operating or maintaining a place of business provided in this section. C. If the person both owns and operates distribution equipment for the products,any supplementing of regular dealers' own distribution equipment,shall be by a long-terra lease agreement and not an ad hoc or Agreement-by-Agreement basis.Packagers, brokers,manufacturers' representatives,or other persons who arrange or expedite transactions are not regular dealers within the meaning of this section. D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular dealer,will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies,or fees or transportation charges for the delivery of materials or supplies required on the jab site,provided the fees are.reasonable and not excessive as compared with fees charged for similar services. (Aria the following to contracts which require trucking) For DBE trucking companies:credit for DBEs will count towards DBE credit,and if a DBE is also a UDBE,credit will count towards the UDBE goal under the following conditions: A. The DBE must be responsible for the management and supervision of the entire trucking operation for which it is responsible. B. The DBE must itself own and operate at least one fully licensed, insured,and operational truck used on the Agreement. C. The DBE receives credit for the total value of the transportation services it provides on the Agreement using trucks it owns,insures, and operates using drivers it employs. Page 10-56 July 31,2009 LPI'09-02 Local Assistance Procedures Manual EXHBIT 10-J Standard Agreement for Subcontractor/DBE Participation D. The DBE may lease trucks from another DBE firm including an owner-operator who is certified as a DBE. The DBE who leases trucks from another DBE receives credit for the total value of the transportation services the lessee DBI;provides on the Agreement. E. The DBE may also lease trucks from a non-DBE firm, including an owner-operator. The DBE who leases trucks from a non-DBI, is entitled to credit only for the fee or commission it receives as a result of the lease arrangement.The DBE does not receive credit for the total value of the transportation services provided by the lessee,since these services are not provided by the DBE. F. For the purposes of this section,a lease must indicate that the DBE has exclusive use and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the DBE,as long as the Cease gives the DBE absolute priority for use of the leased truck.Leased trucks must display the name and identification number of the DBE. Page 10-57 LPP 09-02 July 31,2009 Local Assistance Procedures Manual EXHIBIT 10-01 Local Agency Proposer UDBE Commitment(Consultant Contracts) EXHIBIT 10-01 Local Agency Proposer UDBE Commitment(Consultant Contracts) NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REVERSE SIDE OF THIS FORM LOCAL AGENCY: LOCATION: PROSECT DESCRIPTION: PROPOSAL DATE: PROPOSER'S NAME: CONTRACT UDBE GOAL WORK DESCRIPTION OR SERVICES TO BE UDBE CERT NO. NAME OF EACH UDBE PERCENT ITEM NO. SUBCONTRACTED(or contracted if AND EXPIRATION (Must be certi.fed at the time PARTICIPATION the:proposer is a UDBE) DATE proposals are due-include UDBE OF EACH UDBE address and phone number)___ ---.._.. ............_,..............-- - ..... For Local Agency to Complete: Local Agency Proposal Number: _..�� Total Claimed UDBE Federal-Aid Project Number Commitment % Federal share: Proposal Date: Signature of Proposermm Local Agency certifies that the UDBE certifications have been verified and all information is complete and accurate/unless noted otherwise. Date {Area Code)Tel.No. ...-.- .. Print Name Signature Date Person to Contact: (Please'I'ype or Print) Local Agent Representative (Area Code)Telephone Number: Local Agency Proposer UDBE ContmiLnent(Consultant Contracts) (Rev 6/27/09) [ I Distribution: (1)Original-Local agency files Page10-'73 LPP 09-02 July 31,2009 EXHIBIT 14-01 Local Assistance Procedures Manual Local Agency Proposer UDBE Commitment(Consultant Contracts) INSTRUCTIONS—LOCAL AGENCY PROPOSER UDBE COMMITMENT (CONSULTANT CONTRACTS) ALL PROPOSERS: PLEASE NOTE: It is the proposer's responsibility to verify that the UDBE(s)falls into one of the following groups in order to count towards the UDBE contract goal: 1)African Americans;2)Asian- Pacific Americans;3)Native Americans; 4)Women. This information must be submitted with your proposal. Failure to submit the required UDBE commitment will be grounds for finding the proposal nonresponsive. A"IJDBE" is a firm meeting the definition of a DBE as specified in 49 CFR and is one of the following groups: African Americans,Native Americans,Asian-Pacific Americans,or Women. The form requires specific information regarding the consultant contract:Focal Agency, Location, Project Description,Proposal Date, Proposer's Name,and Contract UDBE Goal. The form has a column for the Work Item Number and Description or Services to be subcontracted to UDBEs(or performed if the proposer is a UDBE).The UDBE prime contractors shall indicate all work to be performed by UDBEs including work to be performed by its own forces,if a UDBE. The UDBE shall.provide a certification number to the Consultant and notify the Consultant in writing with the date of decertification if their status should change during the course of the contract.Enter UDBE prime consultant and subconsultant certification nurnbers.The form has a column for the Names of certified UDBEs to perform the work(must be certified on the date proposals are due and include UDBE address and phone number). There is a column for the percent participation of each UDBE.Enter the Total Claimed tJDBE Participation percentage of items of work submitted with proposal pursuant to the Special Provisions. (If 100%of item is not to be performed or furnished by the UDBE,describe exact portion of time to be performed or furnished by the UDBE.) See "Notice to Proposers Disadvantaged Business Enterprise Information,"(Exhibit 10-I)to determine how to count the participation of UDBE firms. Note: If the proposer has not met the contract goal,the local agency must evaluate the proposer's good faith efforts to meet the goal in order to be considered for award of the contract. Exhibit 10-01 must be signed and dated by the consultant submitting the proposal. Also list a phone number in the space provided and print the name of the person to contact. For the Successful Proposer only, local agencies should complete the Proposal Number,Federal- aid Project Number, Federal Share,and Proposal Date fields and verify that all information is complete and accurate before filing. Page 10-74 July 31,2009 LPP 09-02 Local Assistance Procedures Manual EXHIBIT 10-02 Local Agency Proposer DBE Information(Consultant Contracts) EXHIBIT 10-02 Local Agency Proposer DBE Information(Consultant Contracts) NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REVERSE SIDE OF THIS FORM LOCATE AGENCY: LOCATION: PROJECT DESCRIPTTW TOTAL CONTRACT AMOUNT PROPOSER'S NAME: WORK DESCRIPTION OR SERWES TO BE DBE CERT NO. NAME OF .EACH DBE DOLLAR AMOIIN T OF ITEM NO. SUBCONTRACTED(or contracted if AND EXPIRATION (Must be certified at the time EACH DISE the proposer is a DBE) DATE proposals are due-include DBE address and hone numbeD For Local Agency to Complete: Total Claimed DBI3 Local Agency Contract Number: Participation Federal-Aid Project Number: % Federal Share: _ Contarct Award Local Agency certifies that the DBF,certifications have been verified and all -- informations is complete and accurate. Signature of Proposer _ Local Agency Representative Signature ............. Print Narno Date Date (Area Code)Tel No. Area Code Telephone Number: For Caltrans Review: Person to Contact '(Please Type or Print) Print Name Signature Date Local Agency Proposer DBE Infomration(Consultant Conttarets) Caltrans District Local Assistance Engineer (Rev 6/27/09) Distribution: (1)Copy-Fax or scan a copy to the Caltrans District Local Assistance Engineer(DLAF-) within 15 days after contract execution. Failure to send a copy to the DLAE within 15 days after contract execution may result in deobligation of funds for this project. (2) Original-Local agency files Page 10-74a LPP 09-02 July 31,2009 EXHIBIT 10-02 Local Assistance Procedures Manual Focal Agency Proposer DBE Information(Consultant Contracts) INSTRUCTIONS-LOCAL AGENCY PROPOSER DBE INFORMATION (CONSULTANT CONTRACTS) SUCCESSFUL PROPOSER. ,I"he form requires specific information regarding the consultant or other contract: Local Agency,.Location, Project Description,Total Contract Amount, Proposal Date,and successful Proposer's Name. The form has a column for the Work.Item Number and Description or Services to be Subcontracted to DBEs. The prime consultant shall indicate all work to be performed by DBEs including,if the prince consultant is a DBE, work performed by its own forces,if a DBE, The DBE shall provide a certification number to the prune consultant. Enter DBE prime consultant's and subconsultant's certification number. The form has a column for the Names of DBE certified contractors to perform the work(must be certified on or before the proposals are due and include.DBE address and phone number). Enter the Tota[Claimed DBE Participation dollar amount of items of work in the total DBE Dollar Amount column. (If 100%of item is not to be performed by the DBE,describe exact portion of time to be performed by the DBE.) See"Notice to Proposers Disadvantaged Business Enterprise Information,"( Exhibit 10-1)to determine how to count the participation of DBE firms. Exhibit 10-02 must be signed and dated by the successful proposer at contract execution.Also list a phone number in the space provided and print the name of the person to contact. Local agencies should complete the Contract Number,Federal-aid Project Number, Federal Share,and Contarct Award fields and verify that all information is complete and accurate before signing and sending a copy of the form to the District Local Assistance Engineer within 15 days of contract execution.Failure to submit a completed and accurate form within the I5-day time period may result in the deobligation of funds on this project. District DBE Coordinator should verify that all information is complete and accurate. Once the information has been verified,the District Local Assistance .Engineer signs and dates the form.. Page 10-74b July 31,2009 LPP 09-02 I,ocal Assistance Procedures Manual Exhibit 15-H UDBE Information-Good Faith Effort EXHIBIT 15-H UDBE INFORMATION—GOOD FAITH EFFORTS UDBE INFORMATION-GOOD FAITH EFFORTS Federal-aid Project No. _Bid Opening Date The (City/County of) established an Underutilized Disadvantaged Business Enterprise (UDBE)goal of —%for this project.The information provided herein shows that a good faith effort was made. Lowest,second lowest and third lowest bidders shall submit the following information to document adequate good faith efforts. Bidders should submit the following information even if the"Local Agency Bidder UDBE Commitment"form indicates that the bidder has met the UDBE goal. This will protect the bidder's eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons,e.g.,a UDBE firm,was not certified at bid opening, or the bidder made a mathematical error. Submittal of only the"Local.Agency Bidder UDBE Commitment"form may not provide sufficient documentation to demonstrate that adequate good faith efforts were made. The following items are listed in the Section entitled"Submission of UDBE Commitment"of the Special Provisions: A. The names and dates of each publication in which a request for UDBE participation for this project was placed by the bidder(please attach copies of advertisements or proofs of publication): ,Publications Dates of Advertisement B. The names and dates of written notices sent to certified UDBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the UDBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.): Names of UDBEs Solicited Date of Initial Follow Up Methods and Dates Solicitation Page 15-33 LPP 09-02 July 31,2009 Exhibit 15-H Local Assistance Procedures Manual UDBE Information-Good Faith Effort C. The items of work which the bidder made available to UDBE firms including,where appropriate, any breaking down of the contract work items (including those items normally performed by the bidder with its own forces) into economically feasible units to facilitate UDBE participation. It is the bidder's responsibility to demonstrate that sufficient work to facilitate UDBE participation was made available to UDBE firms. Items of Work Bidder Normally Breakdown of Amount Percentage Performs Item Items M Of (Y/N Contract D. The names, addresses and phone numbers of rejected UDBE firms, the reasons for the bidder's rejection of the UDBEs, the Firms selected for that work(please attach copies of quotes from the firms involved), and the price difference for each UDBE if the selected firm is not a UDBE: Names, addresses and phone numbers of rejected UDBEs and the reasons for the bidder's rejection of the UDBEs: _W Names, addresses and phone numbers of firms selected for the work above: E. Efforts made to assist interested UDBEs in obtaining bonding, lines of credit or insurance, and any technical assistance or information related to the plans, specificationsand requirements for the work which was provided to UDBEs: Page 15-34 July 31,2009 LPP 09-02 Local Assistance Procedures Manual Exhibit 15-H UDBE Information-Good Faith Effort F. Efforts made to assist interested UDBEs in obtaining necessary equipment, supplies, materials or related assistance or services, excluding supplies and equipment the UDBE subcontractor purchases or leases from the prime contractor or its affiliate: G. The names of agencies, organizations or groups contacted to provide assistance in contacting, recruiting and using UDBE firms(please attach copies of requests to agencies and any responses received, i.e., lists, Internet page download, etc.): Name of A enc /Or anization Method/Date of Contact Results H. Any additional data to support a demonstration of good faith efforts (use additional sheets if necessary): NOTE: USE ADDITIONAL SHEETS OF PAPER IF NECESSARY. Page 15-34a LPP 09-02 July 31,2009 Local Assistance Procedures Manual EXHIBIT"10-P Noulobbying Certification for Federal-aid Contracts Exhibit la-P .Noulobbying Certification For Federal-Aid Contracts The prospective participant certifies by signing and submitting this proposal/bid to the best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension, continuation, renewal, amendment,or modification of any federal contract,grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and. submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is aprerequisite for making or entering into this transaction imposed by Section 1352, Title 31,U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. The prospective participant also agrees by submitting his/her proposal/bid that he/she shalt require that the language of this certification be included in all lower-tier subcontracts which exceed $100,000 and that all such sub-recipients shall certify and disclose accordingly. Page 10-75 LPP 09-02 July 31,2009 Local Assistance Procedures Manual F-XHBJT Disclosure of Lobbying Activities Exhibit 10-Q Disclosure of Lobbying Activities DISCLOSURE OF LOBBYING ACTIVITIES COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract Cl a, bid/offer/application a. initial b. grant b. initial award b, material change c. cooperative agreement c, post-award d. loan For Material Change Only: e. loan guarantee year quarter_ f. loan insurance date of last report 4. Name and Address of Reporting Entity S. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: Prime ® Subawardee Tier if known Congressional District,if known Congressional District,if[mown 6. Federal Department/Agency: 7. Federal:Program Name/Description: CFDA Number,if applicable s. Federal Action Number,if known: ). Award Amount,if known: 10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including (If individual,last name,first name,MI) address if different from No. 10a) (last name,first name,MI) (attach Continuation Sheet(s)if necessary) 11. Amount of Payment(cheek all that apply) 13. Type of Payment(check all that apply) $ ® actual planned a. retainer b. fine-time fee 12. Form of Payment(check all that apply): c. commission a. cash � d. contingent fee b. in-kind;specify:nature e deferred Value Lj E other,specify „ 14. Brief Description of Services Performed or to be performed and Date(s)of Service,including officer(s),employee(s),or member(s)contacted,for Payment Indicated in Item 11: (attach Continuation Sheet(s)if necessary) 15. Continuation Sheet(s)attached: Yes ® No 16. Information requested through this form is authorized by Title 31 U.S.C.Section 1352. This disclosure of lobbying reliance Signature: was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. print Name: I352. This information will be reported to Congress semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject Title: to a civil penalty of not less than$10,000 and not more than $100,000 for each such failure. Telephone No.: _ Date: Authorized for Focal Reproduction Federal Use Only: Standard Dorm-LLL Standard Form LLL Rev,04-28-06 Page 10-77 LPP 06-02 May 1,2006 EXHIBIT I.0-Q Local Assistance Procedures Manual Disclosure of Lobbying Activities INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether subawardee or prime federal recipient at the initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C.Section 1352. The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any agency,a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. I. Identify the type of covered federal action for which lobbying activity is and/or has been secured to influence,the outcome of a covered federal action. 2. Identify the status of the covered federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported,enter the year amid quarter in which the change occurred. Enter the date of the last,previously submitted report by this reporting entity for this covered federal action. 4. Enter the full name,address,city,state and zip code of the reporting entity. Include Congressional District if known. Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identi fy the tier of the subawardee,e.g.,the first subawardee of the prime is the first tier. Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. 5. If the organization filing the report in Item 4. checks"Subawardee"then enter the full name,address,city,State and zip code of the prime federal recipient. Include Congressional District,if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below agency name,if known. For example,Department of"Transportation,United States Coast Guard, 7_ Enter the federal program name or description for the covered federal action(item 1). If known,enter the full Catalog of Federal Domestic Assistance(CFDA)number for grants,cooperative agreements,loans and loan commitments. 8. Enter the most appropriate federal identifying number available for the federal action identification in item I (e.g., Request for Proposal(RFP)number,Invitation for Bid(IFB)number,grant announcement number,the contract grant.or loan award number, the application/proposal control number assigned by the federal agency). Include prefixes,e.g.,"RFP-DE-90-001." 9. For a covered federal action where there Inas been an award or loan commitment by the Federal agency,enter the federal amount of the award/loan commitments for the prime entity identified in item 4 or S. 10. (a)Enter the full name,address,city,state and zip code of the lobbying entity engaged by the reporting entity identified in Item 4.to influenced the covered federal action. (b)Enter the full names of the individual(s)performing services and include full address if dillerent from 10(a). Enter Last Name,First Name and Middle Initial(Ml). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity(Item 4)to the lobbying entity (Item 10). hndicate whether the payment has been made(actual)or will be made(planned). Check all boxes that apply. If this is a material change report,enter the cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contribution,specify the nature and value of the in-kind payment. 13. Check the appropriate box(es). Check all boxes that apply. if other,specify nature. 14.Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s)of any services rendered_ Include all preparatory and related activity not just time spent in actual contact with federal officials. Identify the federal officer(s)or employee(s)contacted or the officer(s)employee(s)or Member(s)of Congress that were contacted. 15. Check whether or not a continuation sheet(s)is attached. 16. The certifying official shalt sign and date the form,printhis/irer name title and telephone number. Public reporting burden for this collection of information is estimated to average 30-minutes per response,including time for reviewing instruction,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0046),Washington,D.C.20503. SF-LUAnstruc6ons Rev.M-04-904&NDIF)) Page 10-78 May 1,2006 LPP 06-02 Local Assistance Procedures Manual EXHIBIT 17-F Final Report-Utilization of Disadvantaged Business Enterprises(DBE),First-Tier Subcontractors STATE OF CALIFORNIA-DEPARTMENT OF TRANSPORTATION FINAL REPORT-UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES ADA Notice (DBE), FIRST-TIER SUBCONTRACTORS For individuals with sensory disabilities:this document is available in alternate formats.For information call(916)654-6410 or TDD(916)654-3080 or write Records and Forms GEM-2402F(REV 0212608) Management,1120 N Street,MS-89,Sacramento,CA 95614 CONTRACT NUMBER COUNTY ROUTE POST MILES FEDERAL AID PROJECT NO. ADMINISTERING AGENCY CONTRACT COMPLETION DATE PRIME CONTRACTOR BUSINESS ADDRESS ESTIMATED CONTRACT AMOUNT DESCRIPTION OF CONTRACT PAYMENTS ITEM WORK PERFORMED COMPANY NAME AND DBE DATE WORK DATE AND MATERIAL BUSINESS ADDRESS CERT- COMPLETE NO. PROVIDED NUMBER NON-DBE DBE BA UDBE APA UDBE NA UDBE W UDBE PAYMENT $ $ $ $ $ $ $ S $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ORIGINAL COMMITMENT BA-Black American $ TOTAL $ $ $ $ $ APA-Aslan-Pacific Islander UDBE NA-Native American W-Woman List all First-Tier Subcontractors,DrswWantaged Business Enterprises(DBEs)and underutilized DBEs(LIl3BEs)nmgardless aftier,whether or not the firms were originally listed for goal credit. Ifactual UDBE utilization(or dem of work)was different than that approved at time of award provide comments on back of farm.List actual amount paid to each entity. I CERTIFY THAT THE ABOVE INFORMATION IS COMPLETE AND CORRECT CONTRACTOR REPRESENTATIVE'S SIGNATURE BUSINESS PHONE NUMBER DATE TO THE BEST OF MY INFORMATION AND BELIEF,THE ABOVE INFORMATION IS COMPLETE AND CORRECT RESIDENT ENGINEER'S SIGNATURE BUSINESS PHONE NUMBER DATE Cop•Distribution-Caltrans contractsOriginal-Dist€ict Construction Copy-Business Enterprise Program Copy-Contractor Copy Resident Engineer Copy Distribution-t,ncal.9genn cantracrr Original-District Local Assistance Engineer Copy-District Local Assistance Engineer Copy-Local Agency file (submitted with the Report of Expenditure) Wage 17-21 LPP 09-02 July 31,2009 EXHIBIT 17-F Local Assistance Procedures Manual Final Report-Utilization of Disadvantaged Business Enterprises(DISE),First-Tier Subcontractors FINAL REPORT---UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES(DBE),FIRST-TIER SUBCONTRACTORS CENT 2402(F)(Rev.0212408) The form requires specific information.regarding the construction project: Contract Number,County,Route,Post Miles,Federal-aid Project No.,the Administering Agency,the Contract Completion Date and the Estimated Contract Amount. It requires the prime contractor name and business address. The focus of the form is to describe who did what by contract item number and descriptions,asking for specific dollar values of item work completed broken.down by subcontractors who performed the work both DBE and non-DBE work forces.DBE prime contractors are required to show the date of work performed by their own forces along with the corresponding dollar value of work. The form has a column to enter the Contract Item No. (or Item No's)and description of work performed or materials provided.,as well as a column for the subcontractor name and business address. For those firms who are DBE,there is a column to eater their DBE Certification Number. The DBE should provide their certification number to the contractor and notify the contractor in writing with the date of the decertification if their status should change during the course of the praj ect. The form has six columns for the dollar value to be entered for the item work performed by the subcontractor. The Non-DBE column is used to enter the dollar value of work performed for firms who are not certified DBE, The decision of which column to be used for entering the DBE dollar value is based on what program(s) status the firm is certified. This program status is determined by the California Unified Certification Program by ethnicity,gender,ownership,and control issues at time of certification.To confirm the certification status and program status,access the Department of Transportation Civil Rights web site at: http://www.dot.ca.aoy/hc/bep or by calling(916)324-1700 or the toll free number at(888) 810-6346. Based on this DBE Program status,the following table depicts which column to be used: DBE Program Status Column to be used if program status shows DBE only with no other programs listed DBE If program status shows DBE,Black American BA UDBE If program status shows DBE Asian-Pacific Islander APA UDBE If program status shows DBE,Native American NA UDBE If program status shows DBI;, Woman W UDBE If a contractor performing work as a DBE on the project becomes decertified and still performs work after their decertification date,enter the total dollar value performed by this contractor under the appropriate DBE identification column. If a contractor performing work as a non-DBE on the project becomes certified as a DBE, enter the dollar value of all work performed after certification as a DBI~under the appropriate identification column. Enter the total of each of the six columns in Form CEM-2402(F). Any changes to DBE certification must also be submitted on Farm-CEM 2403(F). Enter the Date Work Completed as well as the Date of Final Payment(the date when the prime contractor made the "final payment"to the subcontractor for the portion of work listed as being completed). The contractor and the resident engineer sign and date the form indicating that the information provided is complete and correct. Page 1.7-22 July 31,2009 LPP 09-02 CITY PUBLIC WORKS DEPARTMENT PROVIDES FLOOD ZONE INFORMATION Homeowners and business people may need to know, at times, if their property is situated in the floodplain. Federal Emergency Management Agency (FEMA) floodplain map information can be obtained from the City of San Juan Capistrano. As a service to the community, the City provides map tl determinations to inform property owners whether or not their property or structures are located in a hazardous flood zone. Inquires need only provide the property address or specific location of the property. In addition to map determinations, Public Works provides information on the National Flood Insurance Program, flood map data, base flood elevations, and, in some cases, site visits. All this information can be access on the City's website as well. A small library of flood protection reference materials is kept in the Engineering Division and is available for public use at the Public Works counter. Since 1991 the City maintains Elevation Certificates for new and substantially improved structures in the SFHA The City has been a participant in the National Flood Insurance Program(NFIP)since 1978 to assure that its benefits are readily available to residents and business people who own property situated along the San Juan, Trabuco, Horno, and Oso Creeks. For map determinations or other questions regarding FNMA or the Flood Insurance Program you may contact the City's Public Works Department at(949) 443-6352 or log on to www.sanjuancapistrano.org, 211012011 CITY PUBLIC WORKS PROVIDES FLOOD ZONE INFORMATION Homeowners and business people may need to know, at times, if their property is situated in the a floodplain. Federal Emergency Management Agency (FEMA) floodplain map information can be obtained from the City of San Juan Capistrano. As a service to the community, the City provides map determinations to inform property owners whether or not their property or structures are located in a hazardous flood zone. Inquires need only provide the property address or specific location of the property. In addition to map determinations, Public Works provides information on the National Flood Insurance Program, flood map data, base flood elevations, and, in some cases, site visits. All this information can be access on the City's website as well. A small library of flood protection reference materials is kept in the Engineering Division and is available for public use at the Public Works counter. Since 1991 the City maintains Elevation Certificates for new and substantially improved structures in the SFHA The City has been a participant in the National Flood Insurance Program(NFIP)since 1978 to assure that its benefits are readily available to residents and business people who own property situated along the San Juan, Trabuco, Horno, and Oso Creeks. For map determinations or other questions regarding FEMA or the Flood Insurance Program you may contact the City's Public Works Department at(949) 443-6352 or log on to www,sanjuancapistrano.org. 2016/2011 CITY PUBLIC WORKS DEPARTMENT PROVIDES FLOOD ZONE INFORMATION Homeowners and business people may need to know, at times, if their property is situated in the floodplain. Federal Emergency Management Agency (FEMA) floodplain map information can be obtained from the City of San Juan Capistrano. As a service to the community, the City provides map determinations to inform property owners whether or not their property or structures are located in a hazardous flood zone. Inquires need only provide the property address or specific location of the property. In addition to map determinations, Public Works provides information on the National Flood Insurance Program, flood map data, base flood elevations, and, in some cases, site visits. All this information can be access on the City's website as well. A small library of flood protection reference materials is kept in the Engineering Division and is available for public use at the Public Works counter. Since 1991 the City maintains Elevation Certificates for new and substantially improved structures in the SFHA The City has been a participant in the National Flood Insurance Program(NFIP)since 1978 to assure that its benefits are readily available to residents and business people who own property situated along the San Juan, Trabuco, Horno, and Oso Creeks. For map determinations or other questions regarding FEMA or the Flood Insurance Program you may contact the City's Public Works Department at(949)443-6352 or log on to www.sanjuancapistrano.org. 2010/2011 ENGINEERING DESIGN SERVICES PROPOSAL FOR THE I-5 AND ORTEGA HWY INTERCHANGE PIPELINE RELOCA'T'ION PROJECT _ t y 3� v ,- f m MM. ......................... -Q. I r _ r .. y EXHIBIT B DEXTER WILSON ENGINEERING, INC. DEXTER S. WILSON, P.E. ANDREW M. OVEN, P.E. STEPHEN M. NIELSEN, P.E. DIANE H. SHAUGHNESSY, P.E. May 27, 2011 City of San Juan Capistrano Public Works Department 32100 Paseo Adelanto San Juan Capistrano, CA 92675 Attention: Nasser Abbazadeh, P.E. Subject: Request for Proposal: Engineering Design Services for the I-5 and Ortega Highway Interchange Pipeline Relocation Project Thank you for the opportunity to provide a proposal on this project, As requested, please find two hard copies and one CD (PDQ` file)of our proposal. We have reviewed the City's Standard Professional Services Agreement, including the insurance requirements, and find therm to be acceptable. Our proposal as presented herein and the separately submitted lump sum fee proposal shall remain valid for 90 days from the date of this letter: Dexter Wilson Engineering, Inc. is pleased to have been selected to provide a proposal for the Ortega Highway Interchange work. We are prepared to commit the office staff needed to commence work immediately upon award of a contract. Having worked on CalTrans projects, we recognize the necessity to proceed with the work on a timely basis while constantly monitoring the CalTrans schedule to ensure proper coordination of work product and schedule. Thank you again for this opportunity; we look forward to hearing from you soon. Dexter Wilson Engineering, Inc. Andrew Oven, P.E., Project Manager andrew@dwilsoneng.com 2234 FARADAY AVENUE CARLSBAD, CA 92008 (760)438-4422 PAX(760)438-0173 0 INTRODUCTION This proposal is divided into several sections which provide the background and description of Dexter Wilson Engineering, Inc. to demonstrate its expertise in planning and design of water and sewer pipelines involving coordination with CalTrans. Additional sections will outline our understanding of the Scope of Work for this project. We will introduce our subconsultant team with whom we can. address all the necessary aspects of the pipeline relocation project for the City of San Juan.Capistrano. Then we will organize all the consultants into a coherent team ready to pursue this project with dedication and professionalism. Finally, we will outline our proposed schedule for the design phase of the project to show that completing the design work can be accomplished within the City's desired goal of completion of final plans, specifications, and bid.documents by April 3, 2012. Included in a separate envelope is our proposed lump sum fee for the Scope of Work. Here is a summa;y outline of the sections of this proposal which will make it simpler for the reader to find the information of interest. introduction Company Background Scope of Work Dexter Wilson Engineering, Inc. Staff Dexter Wilson Engineering; Inc. Project Experience Subconsultant Team Members DBE/UDBE Goals Exclusions and Limitations Project Schedule Resumes Fee Proposal—Under Separate Cover 1-5 and Orte, ga Hw3,, .Pipe1i elocution Project Dexter Wilson Engineering,eering, Inc. Page: 2 k*1 :, a I i_ COMPANY BACKGROUND Dexter Wilson Engineering, Inc. was established in 1.983 and since that time has been involved in the planning, design, and construction management of civil engineering projects relating to water, wastewater, and recycled water systems. Dexter Wilson Engineering, Inc.: ® is a California Corporation which provides water, wastewater, and recycled water expertise to cities, special districts and private companies. is dedicated to the timely completion of quality engineering, planning, and design work. We take pride in our work and make every effort to meet our client's needs. ® is a certified Small Business Enterprise recognized by the State of California, San Diego County Water Authority, City of San Diego, and other agencies. During its nearly 28 years in business, Dexter Wilson Engineering, Inc. has maintained its focus on the water, wastewater, and recycled water fields; the company is well experienced in all facets of these specialized engineering disciplines. Our pipeline experience comes from projects with challenging existing conditions as well as constrained conditions. As an example, design of bridge crossings allow for limited options but require attention to detail and a thorough understanding of pipe hydraulics and thrust forces. Working in and around existing utilities entails careful background research; often construction sequencing is a critical aspect of the design of piping in an existing street. Dexter Wilson Engineering, Inc. is competent to address every issue related to existing pipeline relocations and coordination with other improvements. The company's organizational and management style focuses on providing the best engineering solution for the specific project. Each new project is looked at uniquely in order to ensure that the recommendations presented provide the best fit for the client, What Dexter Wilson Engineering, Inc. particularly prides itself on is our consistent performance geared toward achievable and cost-effective engineering solutions. Our firm's designs are based upon current proven technologies which reduce our design fees and result in more competitive bids for construction. Dexter Wilson Engineering, Inc.'s firm size reflects our commitment to providing personal attention to each project we handle. With an office of our size, the principal and project manager are routinely involved with the details of the project. This provides an on-going project review/quality control opportunity within the office. Finally, Dexter Wilson Engineering, Inc. makes a commitment to the City of San Juan Capistrano to work diligently with the City to accomplish the goals of the 1-5 and Ortega Highway Interchange Pipeline Relocation project. I•-5 and Ortega I:lly< Pipeline Relcfcalion Project Dexter WHgon Engineering, Inc. Page 3 SCOPE OF WORK General Administration Meetin s and Presentations Dexter Wilson Engineering, Inc. will coordinate the efforts.of the project team including all subconsultants. During the course of the project the schedule and budget will be monitored. Dexter Wilson Engineering, Inc. will schedule a "kickoff' meeting with the City of San Juan Capistrano to discuss the project scope and define the parameters of the project. Additionally, project goals will be set at this meeting and a strategy will be developed to accomplish these goals. Dexter Wilson Engineering, Inc. will prepare a memorandum after this meeting to identify the goals and strategy that were discussed at the"kickoff"meeting. At the beginning of the project an overall project schedule will be delivered to the City. In addition, a schedule will be prepared for each design phase that will identify major milestones and deliverables. This schedule will incorporate the goals and execution strategy identified at the "kickoff' meeting. We will request in writing a list of information required of the City and dates when this information is required in order to maintain the design. schedule. Dexter Wilson Engineering, Inc. will attend one two-hour design progress meeting per month over the nine month design phase of the project. An agenda will be provided one week in advance of each meeting and meeting minutes will be provided three days after each meeting. During the preliminary design phase Dexter Wilson Engineering, Inc. will meet with the City's design review committee to obtain input from the City and discuss any concerns and or design requirements related to the pipeline relocation project. It is assumed there will be one, one hour meeting with the design review committee. Dexter Wilson Engineering, Inc. will attend coordination meetings with the City and CalTrans regarding the various aspects of the project. Dexter Wilson Engineering, Inc. will attend two four-hour meetings per month over the nine-month design project. Dexter Wilson Engineering, Inc. will design the project to consist of the components as outlined in Section 1.5 Project Components. Two items that we would like to bring to the City's attention regarding the proposed design work on this project are: • We would recommend that the Del Obispo-El Camino loop be maintained during construction.. The preliminary design report will address this issue and show how. it can be accomplished. • We have experience with pipeline design through bridge structures and with CalTrans. From our experience the double ball flex-tends would be inside the bridge thus eliminating the exterior vaults. We would need to coordinate with the bridge's structural engineer for the following: opening sizes, pipe supports, and expected movement of the bridge structure. I-5 and Ortega I ivy, Pipeline relocation Project Dexter° 'ilson Engineering, Inca Page Site Investigation and Evaluation Dexter Wilson Engineering will request to obtain a copy of the CalTtrans AutoCAD file of the existing survey and utility data. Additionally, we will request in writing the as-built facility maps of the various agencies and utilities in the project area. We will also meet with or talk with the utility owners regarding any special requirements that may be necessary to include in the design and construction documents. Using the base survey data provided by CalTrans, the surveyor shall obtain additional data to assist in the final design. A maximum of 35 pothole locations will be identified and survey data will be collected from each pothole to provide additional information to supplement the pipeline relocation design. The existing lines in Ortega Highway that will be abandoned will be potholed during this phase of the project. The geotechnical evaluation will include: review pertinent available geotechnical reports and published literature, maps, vintage air, photos and site geologic mapping. All borings and associated Laboratory information completed and provided by CalTrans will be compiled. A discussion of site geologic conditions including groundwater, liquefaction, and other potential geologic hazards will be provided. Preparation of a geotechnical report with appropriate exhibits summarizing the geotechnical findings will be submitted to the City as part of the preliminary design report. Preliminary Design Report and Investigation The Scope of Work for the I-5 and Ortega Highway Interchange Pipeline Relocation Project will follow a typical design project sequence. This effort will allow the review of all existing utility information, As-Built drawings, geotechnical reports, surveys, and all pertinent CalTrans information. Dexter Wilson Engineering, Inc. will contact in writing the local utility companies to request as-built drawings showing the utilities in the area of the proposed project. These drawings will be used to assist in laying out the utilities on the design plans and identifying any potential conflicts. The Preliminary Design Report (PDR) will be the means of setting forth the knowledge gained during the investigative please of the project and outlining the recommendations for the design of the pipeline relocation improvements. PDR Final Review. After the City's review of the Preliminary Design Report, we will schedule a meeting with the City to discuss the comments and concerns about the report. This approach will afford an opportunity to finalize the approach to the pipeline relocation.project. 1-5 and Ortega 14 y. Pipeline Relocation Project Dexter wilsola Engineering, lnc, Page �i01-3 a.7—Momita, initial Study for CEOA Compliance No environmental analysis is required according to the project scope. The Hazardous Materials Assessment shall be made the responsibility of the Contractor. Sufficient information shall be provided on the design drawings to ensure that the Contractor properly disposes of any removed and/or broken asbestos cement pipe. Final Design and Construction Documents Once the Preliminary Design Report is completed we will proceed with preparation of the final. design package. Design submittals will be made at the 50 percent, 75 percent, 90 percent, and final engineer-signed mylar stages. The project plans and specifications will consist of a single comprehensive design package. The design. submittals will be made in hardcopy format except for the final submission which will include digital versions of the plans and specifications. The design submittals will consist of the following. Fifty Percent Submittal. This submittal package will comprise title sheet, general notes and piping plan sheets. Seventy-Five Percent Submittal. This submittal package will include title sheet, general notes, plan and profile sheets, traffic control plans, and technical specifications. Ninety Percent Submittal. This level of completion will incorporate all engineering disciplines needed fora complete plan set and technical specifications. The 90 percent plan submittal will be complete in all respects and submitted for a comprehensive review. This submittal will include the Bid Documents. Final Submittal. This submittal shall include the final plans and specifications for the City's approval. This submittal will also include the final construction cost estimate as well as the construction schedule for the work based on the final plans and specifications. Drawings. Plan drawings will consist of AutoCAD generated drawings on City Title Block Sheets. The plans will be prepared and signed by licensed professionals for each type of discipline presented. The plans will be of exceptional quality and detail will exceed standards of the industry for engineering professionals. The plans will provide clarity to the bidding contractor as to the scope of the project as well as outlining any construction activity restrictions based on site constraints and/or engineering issues. The plans and specifications will not direct the work of the contractor. Specification. Technical specifications will rely firstly on the City standard specifications. The technical specifications are proposed to be prepared in CSI forinat. 1-53 and Ortega Hwy. Pipeline eloca6on Project Dexter Wilson .<nginee -ing, :.nc: Page,. 6 r. �w s•YA.a ...:.....�aF�.�,n n• �e- ".��".. .-n�.:i..i"..Y.:...Y` �� .. .,`"n. Construction Siddine Through Contract Award Dexter Wilson Engineering, Inc. will attend the pre-bid conference for the pipeline relocation project. We will interpret the construction contract documents when required during the bid process. We will prepare and issue addenda as required to clarify and/or modify the contract bid documents. It is assumed that there will be two addendurns. Assistance will be provided to the City in answering any questions as required during the bid opening. Dexter Wilson Engineering, Inc. will review the City's recommendations for contract award and provide appropriate comments and recommendations. Construction EnOneerina Support Dexter Wilson Engineering, Inc. will visit the construction site six times to observe the Contractor's progress. Dexter Wilson Engineering, Inc. will attend five meetings on the project to assist the City and the Contractor with the interpretation of the Contract Documents. Dexter Wilson Engineering, Inc. will respond to 10 RFI/RFC for the project. If amended drawings are required during the course of construction a contract adjustment will be required for the additional design drawings and/or specifications required to accommodate the changed condition. It is our opinion that occasionally we will consult with the City's project management team on critical aspects of the project but the majority of the quality assurance and management of the construction contract will be performed by the City's Project Construction Manager. It will be assumed that Eve supplementary sketches and/or details will be required to resolve field construction issues. Review of change orders and/or extra work orders will only be performed if required by the City's Project Manager. It is assumed that the majority of the change orders for each project will be reviewed by the City's Construction Manager and we have assumed that five change orders will require our review. Consultation with the construction inspector will be at the request of the City's Project Manager. Additionally, we will assist the City's Construction Manager and inspector in developing the final punch list for the project. Submittals will be reviewed by our office for strict conformance with the Contract Documents. These submittals shall include construction shop drawings, fabrication and mill testing of equipment and materials and any other submittals as required for the completion of pipeline project. It is assumed that there will be ten (10) submittals. It is assurned that the submittals may require two reviews prior to approval.. If multiple re-submittals occur this would require a contract adjustment for the additional time required for review. Dexter Wilson Engineering, Inc. will retain two (2) copies of each preliminary and final submittal and the second copy of each submittal will be transmitted to the City at the end of the project. Dexter Wilson Engineering, Inc. will prepare the construction "Record Drawings" for the pipeline replacement project based on the mark-ups received from the City's Construction Manager and inspection staff. One full size set of reproducible mylar"Record Drawings" and an electronic AutoCAD file in accordance with the City's Digital Submission Standards will be delivered to the City at the end of the project. 1-5 and Ortega Hwy. Pipeline Relocation Project Dexter Wilson Eng€neering, Inc. Page DEXTER WILSON ENGINEERING, INC. STAFF For Dexter Wilson Engineering, Inc., the pipeline replacement project is similar- to many water pipeline projects we have completed over the 28 years the company has been in business in Carlsbad. The size of our company precludes having multiple levels of staff involved in a project. This results in two benefits to our clients. First, the cost of our engineering services is lower, and second, experienced engineers complete the project design as well as manage the subconsultant members of the project team. This streamlines critical coordination facets of the final design because the person commranicating with and directing the subconsultants has first- hand knowledge of all aspects of the final design. Pro iect Manage For the pipeline replacement project, Andrew Oven will serve as the Project Manager for the Project Team. Mr. Oven has 28 years experience in the water and wastewater engineering disciplines, with 26 of those years at Dexter Wilson Engineering, Inc. During this time, Mr. Oven has acquired significant knowledge about all types of water and sewer pipeline projects and has coordinated the successful final design.of several pipelines within bridges. The primary responsibility of the project lies with the Project Manager, Mr. Oven, Communication from all the team members passes through hire so that he is aware of design decisions that are being made and can verify that those decisions are consistent with the goals of the project. Communication with the City is entirely through the Project Manager as well. This provides the City with a single point of contact for all aspects of the project; it also avoids confusion among the Project Team and enables the Project Manager to effectively control the project. Proiect Engineer The Project Engineer for the pipeline relocation project will be Diane H. Shaughnessy. Ms. Shaughnessy has 25 years of experience in the sanitary engineering and construction discipline, with 23 of those years at Dexter Wilson Engineering, Inc. Ms. Shaughnessy has worked very closely with Mr. Oven during this time on several pipeline designs and also provided construction assistance and/or construction management on several of these projects. Ms. Shaughnessy is able to make use of her vast knowledge of construction techniques andpractices to create and enhance the pipeline designs and produce cost effective and constructible plans. Ms. Shaughnessy worked as the Project/Construction Manager on the City of San Juan Capistrano's 7605 Zone SC-04 South Terminal Reservoir design and construction project. She is familiar with the City and this will prove to be helpful for this project, Working with the subconsultants on this project she will be able to recognize where questions need to be askedin order to achieve a cost effective and constructible design from all disciplines. I-5 and Ortega Hwy. Pipeline Relocation Project eater Wilson Engineering. Inc. 'age DEXTER WILSON ENGINEERING, INC. PROJECT EXPERIENCE The following similar projects highlight the experience of Dexter Wilson Engineering, Inc. in the area of water and sewer pipeline design. These projects describe examples of water and sewer pipeline designs completed by the proposed Project Manager, Andrew Oven and Project Engineer, Diane H. Shaughnessy. Resumes for Dexter Wilson Engineering, Inc. project personnel including Dexter S. Wilson as Technical Advisor may be found at the end of this proposal. Project: San Miguel Ranch—Pipeline Design Client: Hunsaker& Associates Contact: Dave Hammar, President, 858-558-4500 Dexter Wilson Engineering, Inc. teamed up with Hunsaker & Associates to design a backbone 12-inch potable water line and 8-inch recycled water line within the San Miguel Ranch project in Chula Vista. Dexter Wilson Engineering prepared the plan/profile design of the water lines at the location where they crossed State Route 125 in the San Miguel Road Bridge. This required special detailing for the flexible expansion joints, pipe supports, and transitions at the bridge abutment. These plans were prepared to conform to CalTrans requirements and were reviewed and approved by the Otay Water District. RUBBER EW scA_ sI X M sxlko I Sol t V r rr r a ° +z zoamm f"}"L&C s .. n x a s exaa sienr r:`a " s.5mm 0J>3"k Vrac1 (W) .cas€uc PIPE. ean,+:. Row�caoec ae�aFzz. e.3m n(31S"�TMCK,SIM C,e43 w wPA= 71K6'SAE'". \ —ma--L PFPE SUPPORT PrR � W-Ail:_ON 5�GE7 4. -BRIM MUTT ENT A y Z F8P2!aG 7`n"fkdSIYi�i E7CiAS:I„h�6%€3S tl'P5w`Jw.Pfiv!6cY'ia SS.:i�w r �. €: 2�30MM 8") RECYCLED WATER PINE `Q� P PIPING TaNSITION AT BRIDGE DETAIL 200mm(F) P.ECYrLED WER UNE . 1-5 and Ortega Hwy. Pipeline Relocation Project Dexter WilsonEngineering, rlc page, Project: 35" Pipeline Design Through the College Boulevard Bridge Client: Dunsaker& Associates and City of Carlsbad Contact., David Blalock, Project Manager, 858-558-4500 This project includes the design of a 36-inch potable water transmission main, a 16-inch potable water distribution main, a 12-inch recycled water main, and an 8-inch gravity sewer all passing through a proposed street bridge crossing the Agua Hedionda Creek in Carlsbad. The design of the pipelines incorporates double-ball flexible connections at each end of the bridge, and welded steel casing for all the pipelines extending from the bridge abutment to beyond the bridge approach slab. This project design is 90 percent complete. The Ortega Highway Bridge Crossing;.project is in all ways similar to this College Boulevard Bridge Utility Crossing Project. 4^ti // ei wr�5:ws:r rev tw t sxti v r ate,•s•.,5 r: ' � h f Ah 4.I i ,- NE zUS:k ART Pb$f 'n3.`15 i.F.. ✓X !.j `dt ... f...-..«. "^--" .515 A_YSJ 1465 ?SL iF 1• ..._.—...--., �i •• e , �"i.9 a�+2n'R� � 4 f M3PL ihCi'X'hW1kiR'Wilt. A - _�,. 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Page 1 Project: Green Valley Pipeline (Reaches 2, 3, and 4) Client: The Baldwin Company(now the Qtay Ranch Company) Contact: Rob Cameron, Project Manager, 619-234-4050 Dexter Wilson Engineering, Inc. designed and provided bidding and construction management ._ for 18,000 linear feet of 30-inch cement mortar lined and coated welded steel water line that connects a major 712 Zone water pipeline in Mira Mesa Boulevard to the Del Mar Heights Pipeline in Del Mar Heights Road. Included � within these reaches of the Green Valley W Pipeline are crossings under both Interstate 5 and Interstate 805, and bridge crossings of the Los Penasquitos Canyon Creek and Lopez Canyon Creek. The project design and construction was coordinated with the new development construction of portions of Sorrento Valley Boulevard. Reaches 3 and 4 were designed and constructed within existing Sorrento Valley Road. Dexter Wilson Engineering, Inc. provided construction management services including inspection for all aspects of project construction except public improvements for which. inspection was provided by the City of San Diego Construction Division. The Green. Valley Pipeline is an 8 reach section of 30-inch water line which connects the major water pipeline in Mira Mesa Boulevard to Del Mar Heights Road. This pipeline involved crossing under both Interstate 5 and Interstate 805. The following three reaches are broken down into our involvement with the project. Reach 2 - Design,bidding, and construction management. Reach 3 - Design and assisted in construction management to the City of San Diego. Reach 4 - Design of Reach 4 and Rancho Bernardo Pressure Reducing Station. I-5 and Ortega Pipeline Relocation Project Dexter er Wilson Engineering, Ince Page II Project: City of San Diego Otay 2nd Pipeline Relocation Client: The Otay Ranch Company Contact: Chuck Cater, now Project Manager with Hunsaker & Assoc., 858-558-4500 Dexter Wilson Engineering, Inc. prepared project Contract Documents and Technical Specifications for the relocation of approximately 8,000 feet of existing 40-inch welded steel water line belonging to the City of San Diego with new 48-inch cement mortar ` lined, tape wrapped, mortar coated welded steel water transmission pipeline. The relocation was necessary to accommodate residential development plans. In addition to preparing the written documents, Dexter Wilson. Engineering, Inc. prepared special pipeline detail drawings, and coordinated the preparation of cathodic protection design drawings. Dexter Wilson Engineering, Inc. provided shop drawing and submittal review services and construction management services to the Owner, and prepared As-Built drawings for the 48-inch City of San Diego welded steel water transmission pipeline. Project: San Elijo Road—Pipeline Design Client: O'Day Consultants Contact: Meg Carroll, Project Engineer, 760-931-7700 Dexter Wilson Engineering, Inc. prepared Mars FOR TH15 coNsT€;ucr€o€v C design plans for approximately 4,500 feet of IRS TyC 1 UNIVERSITY COMMONS 27-inch water transmission pipeline In tl1C 27"WATERLINE R LQC4TICOIzI� p l� VVA. new alignment of San Elijo Road. This pipeline was constructed of welded steel and the design included corrosion protection, connection details, and construction a, sequencing notes. The design also included approximately 1,300 feet of temporary 27" piping to allow the existing transmission line to stay in service while grading and construction of the road and transmission line were completed. Dexter Wilson Engineering, Inc. provided assistance during construction including submittal review, attendance at field meetings, and assistance with placing the facilities into operation. I-5 and Ortega Hwy. Pipeline Relocation P r ject De,-Wr Wilson En-gineering,, Inc, Page 1 �� ? � . M�,� �;: �'`''"��` .✓? r�`�.����0'?,4`" �'„`”' tom-. a Project: South San Diego Pipeline No. 2 Client: City of San Diego Contact: Leonard Wilson, Senior Civil Engineer, 858-654-4112 This project includes planning, design, and construction assistance for 11 miles of 54- inch through 30-inch diameter welded steel �= potable water piping. The project was under construction from 1997 to 2004. Dexter Wilson Engineering, Inc. was a key member of the project team which included a civil engineer/surveyor, geoteclurical consultant, environmental consultant, and construction u � manager. n zneerin , Inc.Dexter WilsonE was primarily responsible for hydraulic �. ._ 11 capacity studies, preparation of contract documents and technical specifications, design of steel pipe and special pipe details and connections,review of shop drawings, and coordination of construction sequencing. Project: Avenida Calita and Camino Las Ramblas 12" Distribution Piping Client: City of San Juan Capistrano Contact: Eric P. Bauman,Utilities Engineer,949-487-4312 Dexter Wilson Engineering, Inc. prepared improvement plans for the construction of . approximately 4,200 feet of 12" potable water pipim-g. The work was all in existing city streets with one-third of the length being installed in streets with existing homes fronting the project. The new pipeline was PVC C900 Class 240 with ro ductile iron fittings. The work was g necessary to provide adequate fire flow and pressure to a new residential development. In addition to preparing the plan and profile drawings for the new pipeline, Dexter Wilson Engineering, Inc. prepared pipeline connection details and details for a pressure reducing valve and vault for secondary service to a future public school site. Dexter Wilson Engineering, Inc. provided shop drawing and submittal review and construction assistance services. 1-5 and Ortega HwyPipeline Relocation Ilrojert Dexter Wilson E wagincering, Inc. Page 1. SUBCGNSULTANT TEAM MEMBERS Subconsultants are a key component in the planning, design, and construction assistance for this project. The civil, geotechnical, and traffic control subconsultants were selected because of their direct knowledge of the City of San Tuan Capistrano. The following paragraphs highlight the strengths of our subconsultant team members. Surveying and Civil Engineering. Surveying and Civil Engineering will be provided by Charles Hartman and.Associates who has been doing business in the City of San Juan Capistrano for over 20 years. Services offered include Preliminary Site Plans, Tentative Maps, Agency Liaison, Boundary Surveys, Alta Surveys, Title Analysis, Legal Descriptions and Plats, Document Research and Resolution, Right of Way Engineering and Mapping, Topographic and Aerial Mapping, Design Surveys, Horizontal and Vertical Control Networks, Project Monumentation, Record of Surveys, Rough and Finish Grade, ALTA Surveys, Lot mergers and Lot Line Adjustments, and Certificate of Compliance Key Personnel: Charles Hartman, P.E. Geotechnical En ineerin . Geotechnical work will be provided by Alta Califomia Geotechnical, Inc. through their San Diego office. Alta California Geotechnical, Inc. approaches eachproject with the goals of quality and client satisfaction by providing cost-effective, competent solutions tailored to the requirements of each project. They combine the disciplines of soil engineering and engineering geology on every project to provide practical solutions and appropriate, helpful field support during construction. Their staff is experienced with a wide variety of geologic conditions including hard rock, liquefaction/high groundwater, complex geologic structure, landslide-prone areas and faults. They provide professional services to produce feasibility/due diligence reports, detailed geotechnical and Alquist-Priolo fault investigations and grading plan reviews. Key Personnel: Scott A. Gray, P.E., G.E. Traffic Control Engineering. Traffic control engineering design will be provided by FPI. and Associates through their office in Irvine. FPL's Representative Orange County Project Experience includes all four toll roads: the Eastern, Foothill, and San Joaquin Hills Transportation Corridors, as well as the SR-91 Toll Lane; Amtrak/Metrolink station expansion in Anaheim; "on-call" engineering contracts with the Cities of Huntington Beach, Irvine, Santa Ana, and Mission Viejo; and multiple projects for the County of Orange, including two recent traffic signal modification projects: Laguna Canyon Road at El Toro Road and 17"' Street at Hewes Avenue. FPL has participatedin numerous projects for the Orange County Transportation Authority (OCTA), including the ongoing 1,,'-raemer Boulevard grade separation in Anaheim and Placentia; at least one Measure M project for every major freeway in Orange County, and the recently awarded High Occupancy Vehicle (HOV) Lane Proposed Improvements Planning and Design for I-S (with FPL serving as prime). 1-5 and Ortega flwy® Pipeline Relocation Project Dexter Wilson Engineering, Inc. Page 14 Since 1988, FPL and Associates, Inc. has provided fast, reliable, and innovative Traffic and Civil engineering throughout the Western United States. Clients trust FPL to consistently deliver projects ahead of schedule and under budget L An (Underutilized) Disadvantaged Business Enterprise (UDBE) certified by CUCP, FPL is a rarity amongst small, local, UDBE firms. They are a company where clients can do one-stop shopping for street and ramp intersection design. Over the last 23 years, FPL has steadily built a reputation as being a UDBE consultant that delivers — always on time and without sacrificing duality, no matter the challenges. Key Personnel: Fong-Ping Lee, Ph.D., P.E., T.E. Alexander Zupanski, P.E. 1-5 and Ortega Hwy. Pipeline Relocation do Project Dexter Wilson 'ugi ee° g, . e_ Page 15 z ••-� QJ �l F _ f F pa, Tf as RIM e bla ct bf] _ u €a ilmON COO ME 64 9 sqq �T ��3pplyckSY t t B DBE/UDBE GOALS This project is federally funded. The provisions of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City of San Juan Capistrano's adopted DBE program require that Underutilized Disadvantaged Business Enterprises (UDBEs) and Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federal-aid capital improvement projects. The City has established an overall goal of 6.00% DBE participation for this consultant contract, with. a UDBE participation goal of 1.00%, for a total DBE/UDBE goal of 7.00%. Dexter Wilson Engineering, Inc. has selected FPL.and Associates, Inc. to participate on its team for this project. FPL and Associates, Inc. will be preparing the traffic control plans. They are a DBE certified company and in addition fall under the category of Asian-Pacific American which qualifies this company as a UDBE. Their participation in this proposed project will be 26% which is significantly in excess of the City's established goal of 7% DBE/UDBE participation. -5 and Ortega Hwy. Pipeflue Relocation Prcc� C t Dexter WHSORT E -ineertn lnc Page 17 Local Assistance Orocedures Manual EXHIBIT 10-0I Local Agency Proposer UDBE Commitment(Consultant Contracts) EXHIBIT 10-01 Local Agency Proposer UDBE Commitment(Consultant Contracts) NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REVERSE SIDE OF THIS FORM LOCAL AGENCY: City of San Juan Capistrano LOCATION: Courity of Orange PROJECT DESCRIPTION: 1-5 and Ortega Highway Interchange pipeline Relocation PROPOSAL DATE: May 27, 2011 PROPOSER'S NAME; Dexter Wilsoa Engineering, inc. CON'T'RACT UDBE GOAL(%): 7� WORK DESCRIPTION OR SERVICES TO BE UDBP-CERT NO. NAME OF EACH UDBE PERCENT ITEM NO. SUBCONTRACTED(or contracted if AND EXPIRATION (Must be certified at the time PARTICIPATION the proposer is a UDBE) DATE proposals are due-include UDBE OF EACH UDBE __ address and phone number) Task 5�0 Preparation of Traffic 33.5 ? I0/01/2014 FPL and, Associates, Inc. 26q; Control plans 10 Corporate: Park, 4310 WY Irvine, CA 92606 For Local Agency to Complete: Local Agency Proposal Number: Total Claimed UDBE 26 o Commitment F1 /a Federal-Aid Project Number: Comm Federal Share: Proposal Date: Signature of Proposer Local Agency certifies that the UDBE certifications have been verified and all May 26, 2021 750-438-4422 information is complete and accurate/unless noted otherwise, pate (Area Code)Tel.No. Andrew Oven -- Person to Contact (Please Type or Print) Print Name Signature Date Local Agene Representative (Area Code)Telephone Number: Local Agency Proposer lIDT3E Ccrnmifmcnt(Consultant Contracts) (Rev 6!7.7/09) Distribution: (1)Original-Local agency files Page10-73 LPP 09-02 July 31,2009 Local Assistance Procedures Manual EXHIBIT 10-02 Local Agency Proposer DBE Information(Consultant Contracts) EXs xD;T 10-02 ; Local Assistance Procedures Manual EX40a.t 1 Disclosure of Lobbying Activities Exhibit 10-Q Disclosure of Lobbying Activities DISCLOSURE OF LOBBYING AC WITIES COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT`1`O 31 U.S.C. 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: ❑ a. contract ❑ a. bid/offer/application ❑ a. initial b, grant b. initial award b. material change C. cooperative agreement c. post-award d. loan For Material Change Only: e. loan guarantee year quarter_ f. loan insurance date of last report 4. Name and Address of Reporting Entity 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: ® Prime Subawardee Tier if known Congressional District,if known Congressional District,if known b. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number,if applicable S. Federal Action Number,if known: 9. Award Amount,if known: 10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including (If individual,last name,first name,MI) address if different from No. 1 Oa) (last name,first name,MI) (attach Continuation Sheet(s)if necessary) 11. Amount of Payment(check all that apply) 13. Type of Payment(check all that apply) $ ® actual ❑ planned a. retainer b. one-tame fee 12. Form of Payment(check all that apply): c. commission a- cash d. contingent fee b. in-kind;specify:nature e deferred Value nf other;specify 14. Brief Description of Services Performed or to be performed and Date(s)of Service,including officer(s),employee(s),or member(s)contacted,for Payment Indicated in Item 11: (attach Continuation Sheets)if necessary) 1.5. Continuation Sheet(s)attached: Yes ® No 16, Information requested through this form is authorized by Title 31 U.S.C.Section 1.352. This disclosure of lobbying reliance Signature: was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U_S.C. Andrew oven 1352. This information will be reported to Congress Print Name: semiannually and will be available for public inspection. Any Project: Manager person who fails to file the required disclosure shall be subject Title, to a civil penalty of not less than$10,000 and not more than 760-438--4422 5/26/2011 $100,000 for each such failure. Telephone No., Date: Authorized for Local Reproduction Federal Use Only: Standard Form-LLL standard Form LLL Rev.04-28-06 _ _ _ Page 10-77 Local Assistance Procedures Manual Disclosure of Lobbying Activities Exhibit 10-Q Disclosure of Lobbying Activities L n' DISCLOSURE OF LOBBYING ACTIVITIES COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C.1352 I. Type of]Federal Action: 2. Status of Federal Action: 3. Report Type: ❑ a. contract Q a. bid/offer/application ❑ a, initial b. grant b. initial award b. material change c. cooperative agreement c, post-award d. loan For Material Change Only: e. loan guarantee year quarter f loan insurance date of last report__ 4. Name and Address of Reporting Entity 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: ❑ Prirne ❑ Subawardee Tier if known Congressional District,if known Congressional District,if known 6. Federal DepartmentlAgency: 7. Federal Program Name/Description: CFDA Number,ifapplicabte 8. Federal Action Number,if known: 9. Award Amount,if known: 10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including (If individual,last name,first name,MI) address if different from No. I0a) (last name,first name,full) (attach Continuation Sheet(s)if necessary) H. Amount of Payment(check all that apply) 13. Type of Payment(check all that apply) $ ❑ actual ❑ planned a. retainer b, one-time tee 12. Form of Payment(check all that apply): a commission a. cash d, contingent fee b. in-kind;specify:nature a deferred Value LJ f. other,specify 14. Brief Description of Services Performed or to be performed and Date(s)of Service,including officer(s),employee(s),or member(s)contacted,for Payment Indicated in Item 11: (attach Continuation Sheet(s)if necessary) 15. Continuation Sheet(s)attached; Yes ❑ Na ❑ /// 16. Information requested through this form is authorized by Title 31 U.S.C.Section 1352. This disclosure of lobbying retiance Signature. —rr was placed by the tier above when his transaction was made or — entered into. This disclosure is required pursuant to 31 U.S.C. print Name: Fa, 1352. This information will be reported to Congress lt? semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject Title: Pyr S to a civil penalty or not less than$10,000 and not more than / ' 5100,000 for each such failure. Telephone No.: g `2 2'l�g� Bate' r �/2-1!/ Authorized for Local Reproduction Federal Use Only: Standard Form-LLL Standard Form LLL Rev.04.28.06 Page 10-77 LPP 06-02 May 1.2©06 CALIFORNIA UNIFIED CERTIFICATION PROGRAM DISADVANTAGED BUSINESS ENTERPRISE CERTIFICATE FPL AND ASSOCIATES, INC. 10 CORPORATE PARK,4310 IRVINE,CA 92606 Owner: FONG-PING LEE Business Structure: CORPORATION This certificate acknowledges that said firm is approved by the California Unified Certlftgadon Program(CUCP)as a Disadvantaged Business Enterprise(DISE)as defined by the U.S.Department of Transportation(DOT)CFR 49 Part 26,as may be amended,{`.For tlie�foliowing NAICS codes: 1' t NAICS Code(s) *Indicates primary NAICS code h * 541330 Engineering Services Fork Category Code(s) 08703 TRAFFIC ENGINEER C8710 ENGINEERING.,: C8720 CIVIL.ENGINEERING Licenses _ EC Civil Engineer • TraffiG:Engineer CERTIFYING/AGENCY: UCP Firm Number: 31517 I:�EPAR'1'IVIENI"OFTRANSPORTATION d, 1823 14TH STREET,MS 79 SACRAMENTO,CA 958110000 September 28,2009 (916)324-1700 CU OFFICER It is CUCP's policy and objective to promote and maintain a level playing field for DBF,s in Caffifornia on Federal-aid cantracis.We ensure nondiscrimination in the award and administration ofU.S.DOT assisted contracts Lased on lite requlremeats 4f 49 CFRParls 21 and X EXCLUSIONS AND LIMITATIONS General • Our proposal is valid for a period of 90 days. In addition, our proposal is made on the basis that if we are successful in securing this project, all the work described in the Scope of Work will be awarded at one time. • Extra costs may be incurred if the nine month time schedule is not achieved a's a result of delays in the City's and CalTrans plan review timelines. Section 1. • Preparation of renderings, colored elevations/drawings, graphics, and other exhibits for, the City Design Review committee is not included in Scope of Work. This work can be provided as additional services and would require a negotiated scope and fee. Section 2 • It is assumedthat the CalTrans survey data will be sufficient for the base drawings with the pothole data added to augment the pipeline relocation design.. If additional survey work is required then a negotiated scope and fee would be required. • Section 2.4.5 of the RFP indicates that, "in the event that the geotechnical evaluation discovers the need for more extensive geotechnical work adjustments will be made to the contract". Accordingly, having not yet reviewed the CalTrans geotechnical report(s) it is possible we would request that appropriate additional subsurface work, laboratory work and/or evaluation be undertaken if sufficient information is not available in the report(s). This additional work would require a negotiated scope and fee. Section 3 • The City will apply for the CalTrans encroachment permit using the design plans and speczficatzons. • The new easements that may be required for water and sewer lines will be identified as part of the Scope of Services. No legal descriptions or easement documents are included in our scope. This additional work would require a negotiated scope and fee. 1-5 and Orte,am Hwy. Pipeline: Relocation Pr t,jed Dexter Wilson ;<ngi cer°ing, Inc. Page 23 �o�-.'-^*`�.'"w�`�'��'":�-v�••�^z,,..zuwa``��;.a�� '����r""'`�»crv�"`.�=.'a"�`:'x�„.�"�ti"��""��?h'. '��y 'i " �:. u� Section S • This proposal does not include preparation of Notice of Intent (NOI) documents or Storni Water Pollution Prevention Plans (SWPPP). We will provide direction and sufficient supporting data (if any required) to assist the Construction Contractor, who is responsible for preparing, filing, executing, and reporting on the SWPPP. The NOI will be filed by the Construction Contractor. The Contractor will indemnify the City for compliance failures. The Contractor will be required to provide any related narratives and or exhibits for CalTrans' SMARTS account. Preparation of the Project Bid Documents assumes we will use the City's Standard Bid Documents and minimal changes to the Bid Documents would be required. • Schedule for design work.includes two weeks for City review of all submittals. • Modifications to existing traffic signals are not included in our scope. s Our proposal does not include signal timing analysis or signal timing sheet preparation. Modifications or restoration of existing striping is not included in our scope. • Bus stop relocation coordination with the transportation agency is not included in our scope. s One lane minimum in each direction will be maintained. 0 The water and sewer pipeline work will occur during off-pear daytime, except for W-S, 8 and 11. • Existing traffic signal equipment will not require modification to accommodate the traffic control.. Section 6 • Proposal scope assumes two ad.dendums for the project. Section 7 ® Proposal. scope assumes 10 RFIsIRFCs for the project. Amended drawings and specifications if necessary during construction are not included in our cost proposal. These tasks are expected to require a contract adjustment. 1-5 and Ortega Hwy. Pipeline Relocation Pr(�a eet Dexter Wilson Engineering', Is Page 24 • Proposal scope assumes five(5) supplemental sketches. • We expect the majority of the contractor change order reviews to be done by the City's Construction Manager. We have assumed reviewing five (5) change orders at the request of the Construction Manager for the project. • proposal scope assumes 10 submittals for the project. No traffic control submittal is expected. • Proposal scope assumes only two reviews per each Contractor Submittal to achieve approval. Submittal reviews beyond two will require contract adjustment for additional time. -5 and Ortega.Hwy. Pipeline Relocation Project Dexter Wilson Enaineering, lncs Page 25 14 .5W PROJECT SCHEDULE The following two pages present a draft project schedule for completion of the design phase of the pipeline replacement project. This schedule will be the starting point of the project and will need to be revised as progress is made during the design process. Dexter Wilson Engineering, Inc. believes that the completion of the pipeline replacement project design phase in nine months is achievable. It is an aggressive schedule and can be successfully accomplished with cooperative work between the City of San Juan Capistrano Public Works Department, CalTrans, and Dexter Wilson Engineering, Inc. I-5 andOmega Hwy. Pipeline Relocation Project Dexter Wilson Engi eerhi-q Inca Page 26 Y15 Pipeline,Relecat6n Project ID Task Name _ D _ti o Sfari ...Finish _ _.. _ _ �.. _ __. _. _. 2012 . ... .. .......... s ... ._ ... ... ..... ... ..�Mpr. ....MaY. ...,_....... Jul Aug SeP.�_ ..... _.. ..NoY_._. . .. . _ ..._fan ....,... _ _..,_..ApL ..... Jun CCE Dos Feb ..Mar Preliminary Design Repor40 M and Inv..(i aFon 3©tle Man g ys 7111115 Fri 8!19!621 2 Kick off Mieernrg __-- __-.- -.-.-. - I day Mon 7111111 Man 7/11!1 t'. 3 prepare a PDR - -- - - 7 days Thu 6111111 Fri 6119/111 4 -"" Cperalor Safety 1 day Mon 7116712 Mon 711$ , 5 � Operation a'A Maintevance Issues 7 days Fri 7115111 Mon 7125;11] 8 -Consirurtab'rlity 21 days Tue 7126111 Tue 8123121, - 7 p_ ferrel Malerials for Consirurlian 7.days....Weri 7127111 Thu 61411 V . & =Trak and Padesisian Conirn€During Construction and 21 days Tue 7126111 Tue 6123;15] Operations 9 Fva€uaunn of Right of Way and i:aserrienl Raquirements 21 bays Tue 7!2$111 Tue V23111 10 7 Confkicis wlh Utilities and Structures 21 days Tue 7126111 'rue 0123111' 11 ' Gaoterhnlcal lssues 14 days Mon 71215111 Thu 811 ill 1: = - 12 -'" - Permit Requirenianls -_---- --_--- _-- 7days Mon 7A 8111 -Tun 7126141; - 13 - Csnslnrriinrt Schedule and Pha5iajl Recommendations 7 days Man Will Tue 819111; - 14 'Construe;€an Cost Esli nate based on the In'ormaiion Avaliable for 7 days Nen 811111 Tue 8;9161; 15 Present PDP.Findings 1 day Fri 912719 Fri 912!61;. s`� - 16 SJC Review _- _-- _-_ -._ la days Mon 915111 Fn 9116112!. _ ......."°--� 11 18 - Final Design And Construction Documents 145 days Mon 9119111 Fri 416112; -- - - 20 Wk Plans - 45days Mnn 9199112 Fri 11!1812 ti 21 Wale,Pipeline Design Elements 15 days Mon 9119111 Fri 10171111. ,;ae 22 We,Uyg,W7,W9 and Wit _-. _- ---.-.-- - 20 days Nan 11`3119 Fri tn12illll __-. .... .:-.. . 23 -� Water Pip-tin-In Bridge'.VV3 and W12 20 days Mon 1013111 Fd 10120111x'. - - 24r Ahove Gra-md PRV 15 days Mon 10/17111 Fri 11141111' 25--. --'.W1,W2,W5 and W10 -.- 20days Mon 10/10111 F.i 7114111? - 26 :8ewer line and slrucWres elem,,MR:54-S7 - - - 5 days Man 1111x1711 --Fri 17118.'15; 27 SJC Reviaw 10 days Mon I V21112 Fri 1212761, i - uao-iuuri - 28 29 15Y Plans-Technical Specs 40 days Mon 1215111 Fri V27112. ....30......a W4,W6,W7,W9 and Wl1 30 days Mon 12112!1? Fn 1120!12; . .. - ...... ........... 31 _: Wafer Piarjine in 13ndger W3 and W12 30 days Mon 12/12111 Fri 112.4112; 32 -.Ahove Ground PRV- - -- - - - 20 days-- Non 112112 - Fri 11271121 33 'W},W2.W5 and W1a - W days Mon 1215;11 Fre,1113112` .._ za , 34 Sewe-tine and struchues nkmaNs:51-57 20 days Mon 72/26122 Fri 1120112r ---- -- 35 Tra s Goniral 40 days Mon 12,5111 Fri 36 377 SJC Raviispic' 20 ew 10 da s ...1 39 9Qlo Plans,Technicals ecs and Bid Documents 15 days Mn 12/19/11 Fu 1/13172 -- ..... .. ........ y Mo _ _ ay on 2148112 Fi1127112,. 38 Sp— on 1130!12 Fri 2117/121 40 W4,VVS,W7,W9 and W71 15 days Mon'1J13112 Fri 312112; 41 - :Water Pipeline in Bridge'VJ3 and WM12 -- - --15 days- Mon 2113112 - -Fri 312JI2' 1 A2--` AHovn Grnnnd PRV 15 days Mon 2713112 Fri 3121121. =uf 43 i7q .VVI,W2,W5 and VV1V 15 days Man 2723162 Fri 312112; _ ........:................................... ........................................ . ...................41 ..r 44 �� Sewer Fine and slnrrfures elema�rls:51-57 10 days Mon AJ13112 Fd 7J 24112: - a5.-y j... Tra166 G6unoi-.......... - .. 15 days Men 2/13112 ..._Fri 312112' 46 Technical Spats 9D days Mon 2!23112- Fri 7J24f12 - 47 Bid Doarments 30 days Mon 1/16112 Fri 21241121 48 -SJC Review 10 days Mon 2127112 Fri 319112' 49 _ 50 Float Plans:Specs 10 days Mon 3112/12 Fri W23112 51....; W4,W6,W7,W9 and Wil 10 days Mon 3fl 2192 Fri 31231121 52 Water Pipeline In Bridge,.,Nf3 and W12 90 days Mon 3112/72 Fri 3x23112 - 53 _ Wt.W2.W5 and VV10 10 days Mon 3!12112 Fri 3x23112 projert.lS Pipeline Relaeation k'rnject E Task • Pragress, Summary Exlernal Tasks ,,:......, .„- Deadline Date:5124111 Split Milostani, Prnjeal Summary Fxlernal Milestone s..,.� V ........w.,..._...,............_._.Page 1 ...._,__. ...,._., .................................. _._.w_. __._. ..__ .. 15 Pipeline Relocation Projeci __ 10 Task Name ❑ l-on Start l='nieh , _ 2012 _ .. .. fRMRY Jun ..... A, De . Aprr, ... .. 54 Sewer IinF and slnirture5 e{Artants_51-57 10 days Man 3717112 Fri 3!231121. - ...... .7rafhc Contro3... .. ._...... ....-..... 10,13y, Moil 3112112 R=i 31231122 ... ; . . 56 Technfral Spens 5 days Mon 3112!12 Fri 3f16It2; 57 Bid©oraunenls 10 days Mon 3112!12 Fri 3123142; - 58 :SJC Review and Ppprnval 10 dayS Man 3!28!12 Fri 4!6112', - i Prolecl.15 Pipeline RelnceV.o Pmj-1 Task - - Progress soo7 mery External Tasks ,,,.,,,,, �,�„„,,.f Deadline. Dale5,'24111 spilt :.� ...,:.,:.".,:... MHeslone Q Project Summary ExYernsl Milestone 7 Pop 2 Experience I3eXter S. flso.n : President' Dexter S. Wilson, P.E., serves as the Principal-In-Charge of projects completed Pr- in ipalrtIn Charge' at Dexter Wilson Engineering, Inc. During his thirty-two years in the field of civil engineering, Mr. Wilson has participated in sanitary engineering projects ranging from preparation of facilities plans to implementing final designs of water, wastewater, and reclaimed water.facilities. His technical expertise, ECS uc, atioh: coupled with his familiarity with San Diego County agencies and their policies regarding water, wastewater and reclaimed water issues, makes him an Bachelor&Science, invaluable resource. Cherriistry, Mr. Wilson has been the Principal-in-Crarge of several water, sewer, and Stanford University., 1977 recycled water utility easter plans over the course of his tenure at Dexter Wilson Engineering, Inc. Many have included financial plans that provide Master of S...... public agencies with a working model of how to collect and assign sufficient Civil Engineering funds in a manner that will fund the construction of required improvements University of Arizona, 1979 with a minimum of bonding or borrowing. Currently he functions as the primary contact for sewer and recycled water infrastructure master planning for the Newhall Ranch project in Santa Clarita. Wor. cHistory' Mr. Wilson Inas been the Principal-in-Charge of several As-Needed Services contracts over the course of his tenure at Dexter Wilson Engineering, Inc. 1978-198T... These have included providing general services for the City of Vista, Santa Fe grown and:Caldwell Irrigation District, and Lakeside Water District. TuCSC>n, Arizona Pasadena,California Project Experience 198 -'1983 Fraser, Wilson Ass©elates Water projects Carlsbad, California Scripps Poway Parkway Water Pump Station, 2,500 gpm with 200 hp pumps, 933-Present City of San Diego. Dexter Wilson Engineering, Inc. Carlsbad, California... Cuyamaca Water Booster Station, 1,250 gprn with 125 hp vertical turbine pumps, Padre Darn Municipal Water District. Registration Lakeside I^low. Control Facility off of the Helix 54" Lakeshore Drive Pipeline (San Diego County Water Authority control), Lakeside Water District. Registered[ Professional Engineer Preparation of an Asset ManagementPlanfor the Santa Fe Irrigation District Civil, I o 33692, California 1.981 which included expansion of the delivery of recycled water from 520 acre- feet/year to 1,300 acre-feet/year. Water Supply Assessment for Meadowood Development project in the County P "6 !E'SSlOi"<a1piatlt)It5 of San Diego. Memerslhi;ps: Water Environment Federation Amerjcan Water Works Association' Wastewater Pro'ects Dexter. S. W>< 61I P.: E. Newhall Ranch 48" Interceptor Sewer Siphon Design, Santa Clarita. President' Principal-Yn-Charge Buena and Shadowridge Sewer Lift Station, Buena Sanitation District, City of Vista. .Education Preparation of the Leucadia Wastewater District Asset Managernent Master Plan. Bachelor of Science Newhall Ranch Water Recycling Facility, Project Coordinator for PermittingCheisfly, and Design, City of Santa Clarita. Stanford niversity, 1977. Harmony Grove Water Recycling Facility, Preliminary Design. and financing, .Master of Science County of San Diego. Civil Engineering Recycled Water Projects University of Arizona, 1979 Preparation of a Master Plan for a recycled water system for the stay Ranch development in Chula Vista. This plan included a water reclamation plant, reservoir, and piping systern to ultimately serve 20,000 acres and 100,000 Work History people. 1973-1981 Completion of reports, draft regulations, and permit applications for delivery Brown and Caldwell and use of recycled water at the La Costs Golf Course in Carlsbad. Tucson,Arizona Pasadena, Califorra Preparation of an Asset Management Plan for the Santa Fe Irrigation District which included expansion of the delivery of recycled water from 520 acre- 1981-1983 feet/year to 1,300 acre-feet/year. Fraser, Wilson &.Associates Carlsbad, California Preparation of the Leucadia Wastewater District Asset Management Master Plan which included a fiscal analysis of their existing water reclamation 1983�Prese program. Dexter Wilson Engineering: Inc Carlsbad, California Preparation of reports, plans and construction oversight for the use of recycled water on the Eagle Glen Project residential development project. Preparation of the Valencia Water Company's Recycled Water Master Plan for Registration.. Westside Communities. This document planned for the use of 10,400 acre-feet per year of recycled water in a service area of over 15,000 acres. Registered Professional Engineer Civil, No. 33692, California, 1981 Preparation of a Subarea Master Plan for Rolling Hills Ranch in the City of Chula Vista for potable and recycled water service. Storm Water Projects Professional .Affiliations Storm Station N Rehabilitation,Mission Bay, City of San Diego. Memb ershi WaterEnvironment Federation Rolling Hills Ranch Storm Water Diversion System for Upper Gtay Reservoirs American dater Works Association . City of Chula Vista. References Dekteer S..:Filson, P E, ;President Leucadia Wastewater District Pfincioal-:Iri-Chitl' 1960 La Costa Avenue Carlsbad,CA 92009 7601753-0155x3014 dixratiU11 Paul J. Bushee, General Manager Santa Fe Irrigation District Bachelor of Science 5920 Linea Del Cielo Chemistry, Rancho Santa Fe, CA 92067 Stanford University, 1977 8581756-2424 .Michael Bardin, Genual Manager Master of Science.: Newhall Land Development,LLC Civil EngineerEng 25124 Springfield Court, Suite 300 Unive'rsety of.Arizona, X9 9 Valencia, CA 91355 ` 6611255-4017 Dennis Mak, P.E., Jnfrastructure and Transportation Manager Work Ifistoary 1978 198f Brown and Caldwell Tucson,Arizona Pasadena, :California 1981-�983 Fraser Wilson &Associates Carlsbad, California 1983=Present Dexter Milson Engineering lnc. Carlsbad, Califomia Registration: Registered Professional Engineer Cevel,;N6. 33692, California, 1981 Professional mfi ations Memberships. Water Environment Federation American Water ll arks Association` Experience Anp.r Oven,. P.E. Proj�cl Manager . Andrew Oven serves as a Project Manager at Dexter Wilson Engineering, Inc. and has been in that capacity for the last 21 years. His involvement with sanitary engineering projects has encompassed sewage collection and pumping facilities, water transmission, distribution, and pumping facilities, and recycled Education water distribution systems. Bachelor of.Science:: Mr. Oven's experience in the water and wastewater industry encompasses the Civil Engineering,; preparation of master planning studies and existing system capacity evaluations University.of Sante Clara, 1982 as well as final design engineering of water and wastewater facilities ranging froin water transmission and distribution pipelines to pressure reducing Master of Science stations, water booster stations, and reservoirs, and sewage lift stations to flow metering structures, diversion manholes, and sewer siphons. The complexity SanitaryErgmeenng of these projects has required coordination with disciplines such as structural, Univer!§iN of California, Berkeley, architectural, mechanical/I1VAC, cathodic, protection, noise attenuation, 1983. electrical, instrumentation, and general civil engineering and landscaping. ].'he result is that Mr. Oven comprehends the necessary interaction of these disciplines to achieve a successful project. Work history Many of Mr. Oven's clients are civil engineers who call upon his expertise in water, sewer, and recycled water systems for detailed design and technical 1983-1985 specification assistance. In addition, he is often included on project teams to Radian Corporation provide design review services, fire and water service lateral sizing McLean, Virginia calculations, and to review technical materials and equipment submittals. 1985-Present Dexter Wilson Engineering, Inc Planning Experience Carlsbad, California Escondido Drive-Inn, General Plan Amendment, Water and Sewer Facilities Impacts Analysis, Regist Westfield North County Shopping Center, Water and Sewer Facilities Master Registered Professjona.I Engineer Plan, Escondido Civil; No. 41 015, California, 1985 Westfield University Towne Center, Water and Recycled Water Facilities Master Plan, San Diego Campus Park Residential/Commercial Development, Water and Sewer ProfessionalAffiliations Facilities Master Planning Studies, County of San Diego/Rainbow Municipal Memberships: Water District,Fall.brook American Society ;of Civil Montecito Ranch Residential Development,Water, Sewer, and Recycled Water Engineers Facilities Master Planning Studies, County of San Diego, Ramona Municipal Water Ertvirohment Federation Water District,Ramona American Water Works Association Pacific Point Residential Development, Water and Sewer Facilities Master Plan,San.Tuan Capistrano Corpus Christi Catholic Church, Water Service. and Fire Protection Master Andre 0Ven, E Plan,Chula Vista PrD .J�ct mak , Presbyterian Intercommunity Hospital, Private Fire Protection System Sizing, Whittier E+ducat o Centex for Medical Excellence, Onsite Private Fire Protection System Sizing, Hemet Bachelor of Science Civil Engineering, Project Design Experience University of Santa Clara, 19$2 Master of Science' Water Proieets Sanitary Engineering Princess Park Water Booster Pump Station, 3,100 gpiu capacity with 300 hp University of California, Berkeley, vertical turbine pumps,Otay Mesa Area,City of San Diego. gS3 South San Diego Pipeline No. 2, 11 miles of 30" to 54" diameter welded steel pipe, cement mortar lined,tape wrapped and mortar coated., City of San.Diego. High Meadow Ranch Water Booster Station, 1,170 gpm. capacity at 1,230 feet TDH,Lakeside Water District. Radian Gorporation High Meadow Ranch 12" Welded Steel High Pressure (up to 600 psi) Water Mck an :::U.[rgania Transmission Main, Lakeside Water District, 19$5-Present 7605 None 4.0 MG Welded Steel Reservoir, City of San Juan Capistrano. Dexter ils'on Engineering, Inc: Carlsbad, California Water System Pressure Reducing Stations (total of 3) for La Costa Oaks North Development Project,City of Carlsbad(2) and Vallecitos Water District(1). Wastewater ProiectsegaS$I'c'13®1 Hancock Parkway Sewer Lift Station, 1.0 ingd, Los Angeles County Tract Registered Professional Engineer 26363,County of Los Angeles Department of Public Works. Civil, 'No. �1915, Caloforrija, !!386.. Del Mar fairgrounds Pump Station No. 1 Force Main Replaceanent, 16" HDPE Casing with S" HDPE; Carrier Pipe, Horizontal Directional Drill Project, Del Mar Fairgrounds, 22'd District Agricultural Association. Professional Affiliations : La Jolla Palms Sewer Lift Station, 0.9 ingd, City of Calexico. Memberships Arr�ericanacietyof Civil Buena Vista Sewer Lift Station, 20 ingd, Cities of Vista and Carlsbad. En gEreers Poinsettia Sewer Lift Station, 2.5 mgd, City of Carlsbad. -Water Env►ri3nrraent Federation American. V1lorks Association .. was;.. r^ '�✓,�rvt�, \"�^�.'z£"�i.^. �"'z"�>"�a s"'����„ Recycled Water Proiects Andrew Project lMCanag��r Assisted with the calculations of expected potable and recycled water use for the UTC Shopping Center expansion project in. the City of San Diego. The work involved providing supporting documentation for reduced potable water use projections based on using recycled water for all exterior uses and some Education commercial uses such as parking lot sweeping. Bachelor of Science Ongoing work on the Meadowood project in the County of San Diego to Civil Engineering, maximize the use of recycled water on the proposed project in Order to reduce 'University of Santa Clara, 1982 its reliance on new imported water sources. The project is currently preparing its HIR. Master of Science; Completion of studies for reuse of recycled water on the Montecito Ranch Sanitary Engineering residential development project in the Ramona area. This project proposes to UnWersity of California, Berkeley, have an onsite water reclamation plant to generate recycled water. Reuse 1983: within the development project will offset potable water needs. Ten percent design level planning for recycled water storage facility and pumping station for the Orchard Run project in Valley Center. This project ork.Histo , will have its sewage treated at a local facility and then use the recycled water for irrigation of common areas, re-vegetated open space, and 140A maintained 1983 985 front yards. Radian Corporation McLean, Virginia Design of a recycled water pressure reducing station in the City of San Juan Capistrano. This facility will break pressure in order to provide a new 1985 present residential development with recycled water at an appropriate pressure for flexter Wilson Engineering, Inc. landscape irrigation. carlsbad, aliforr is Storm Water Projects Heberwood Estates Storm Water Pump Station, Heber Public Utilities District, Reg>Ls�t ati Imperial County. Registered'Professional;Engineer References Civil, No. 49016, California, 9086 City of San Diego Public Utilities Department Pr®fessi®nal Affiliations9192 Topaz Way San Diego, CA 92123 85$1654-4112 Mernberslhips' Leonard Wilson, Senior Civil Engineer American Society of Civil Engineers Leucadia Wastewater District Water Environment Federation 1960. La.Costa Avenue Carlsbad, CA 92009 American Water Works Association 7601753-0155x301.4 Paul J Bushee, General Manager Environmental Development Andrew OVOI,T'E. 402 West Broadway, Suite 1320 P 'eject aria e San Diego, CA 92101 619-696-7355 Bruce Tabb, President Educations Rick Engineering Company 5620 Friars Road Bachelor of Science San Diego, CA 92110-2596 Civil Engineering, 619.291-0707 University of Santa Clara, 1982. Timothy Murphy, P.E.,Associate Principal Master of Science Sanitary.Engineering University of California, Berkeley,. 1983 Work History 1983..1985 Radian Corporation MCl_san, Virginia 1988,-Present Dexter Filson Engineering,:.Inc. Carlsbad, California Registration Regi stered;Professronal.Engineer Civil,'No. 4.1..015,;California, 1986 professional Affiliations IVEembers�ips American Society.of Civil Engineers Water Environment Federation Arnerican Water Works Association K. Experience Wane Shaughnessy, Mr. Shaughnessy serves as a Project Engineer/Construction Manager at p'E' Dexter Wilson Engineering, Inc. and has been in that capacity for the last 23 PtOjec1t Engin6er years. She has been involved with water and wastewater design and construction of several pumping facilities, water transmission and storage facilities, water treatment facilities,and recycled water distribution. Education Ms. Shaughnessy has been involved in the maintenance and construction Bachelor of Science, Biology, facet of civil engineering since receiving her degree in 1980. She has State University College at managed construction of several water and wastewater facilities including the Cortland, 1978 Agua liedionda Pump Station Improvements in Carlsbad, the Cuyamaca Water Booster Station in Padre Darn Municipal Water District, and the 7605 Bachelor of Science Zone Reservoir in San Juan Capistrano. She was also actively involved in Civil and Environmental the construction of Black Mountain Ranch Pump Station 90 in the City of Engineering San Diego. Ms. Shaughnessy has a talent for working with contractors to Clarkston University; 19$9 minimize incidental change orders and maintain progress on the job site. Ms. Shaughnessy has also been involved in final design of severalpurxrp iIor �isjtor stations and potable reservoir projects. Her held knowledge enhances her critical thinking in project design. .1980 19$6 San Onofre Nuclear Project Experience Generating Station San Clemente, California Water Projects 1986-1988 Sycamore Creek Water Booster Station, 1185 gpm capacity with 100 hp Engineering-Science, Inc: San vertical turbine pumps, Lee Lake Water District Diego, , California Nigh Meadow Ranch Water Booster Station, 1,170 gpm capacity at 1,230 feet TDH,Lakeside Water District. 1988-Present Dexter Wils©n Engineering, [nc. Princess Park Water Booster Pump Station, 3,100 gpm capacity with 300 hp Carlsbatl, California vertical turbine pumps, Otay Mesa Area, City of San Diego. Scripps Poway Parkway Water Pump Station,2,500 gpm with 200 hp pumps, Registration City of San Diego. Registered Professional Engineer Cuyamaca Water Booster Station, 1,250 gpm with 125 hp vertical turbine Civil, No. 616773, California, 2004 pumps,Padre Dam Municipal Water District, 760S Zone SC-04 South Terminal Reservoir, City of San Juan Capistrano Professional Affiliations Magnolia Summit 1.2 MG Steel Reservoir,Pardee Dam MWD American Society of Cjv-1 Engineers Summit 750 Zone 4.0 MG Steel Reservoir, City of Anaheim Summit 900 Zone 1.0 MG Pre-Stressed Concrete Reservoir, City of Anaheim x ... ......... South San Diego Pipeline No. 2, Eleven Miles of 30" to 54" Welded Steel Transmission Line, City of San.Diego D ah'eShauLyh'neSSv P.E Green Valley Pipeline, Three Miles of 30" Welded Steel Transmission Line, Project Eriigineer City of San Diego Lakeside Flow Control Facility off of the Helix 54" Lakeshore Drive EL1ca C3 Pipeline (San Diego County Water Authority control), Lakeside Water District 'Bachelor of Science, Bialpgy, Newhall Ranch 48" Interceptor Sewer Siphon Design ��State #3ntverslty College int Cortland, 19 $ Otay Second Pipeline Replacement, 48" Welded Steel Transmission Line 'Bacheor of Science Relocated due to Residential Development, City of San Diego Civil end Environmental Engineering References Clarkson Uniuersit�i: 1980 City of San Diego Public Utilities Department rk �His ® .v 9192 Topaz Way San Diego, CA 92123 l 980 1888 8581654-4112 San Qnofre (nuclear Leonard Wilson, Senior Civil Engineers Generating Station San Clemente, California Lakeside Water District ::1986-1988: 10375 Vine Street 1 nginening-5cterico Inc. San Lakeside,CA 92040 I?iego,' 61.9/443-3805 California Brett Sanders, Operations Superintendent 1988-present Dexter Wilson Engt eertnc Inc. Newhall Land Development, LLC Carlsbad,:California 25124 Springfield Court Suite 300 Valencia, CA. 91355Reg:I's�ra on , 6611255-4017 Dennis Mak, RK, Irlfrastr ucture and Transportation Manager :Re gist red Professional Engineer Civil, No. 68773, California, 2004. Professional Affiliations American Society of Civil Enginer5 Charles Hartman, P.E. Hartman and Associates Owner Education: Bachelor of Science Degree in Civil Engineering,California State University Long Beach, California. Associates of Art Degree, Glendale College Postgraduate Studies in Business,University of California, San Diego Registration: Registered Civil Engineer- California Professional Affiliations: American Society of Civil Engineers San Diego Home Builders Council San Diego Building Industry Association California Council of Civil Engineers Chi Epsilon-National Engineering Honor Fraternity Tau Beta Pi-National Engineering Honor Society San.Diego Commercialllndustrial Council Baldy view Building Industry Association National Association of Home Builders Southern California Building Industry Experience: Owner-Charles Hartman &Associates- San Juan Capistrano,California Partner-Chareholll-Iartman&Associates -Laguna Hills, California Vice President, Partner and Office Manager- Morse Consulting Group(now MDS), Irvine, California Project Manager- L.D. King, Santa Ana, California Project Engineer- Shaller and Lohr Associates, I.nc.Newport Beach,California Design Engineer-C.A. Reynolds Engineering, Costa Mesa, California Surveyor-Fredricks Development Corp. ,Fullerton, California Mr. Hartman's forty years of field and design experience include extensive work in planned residential developments, condominiums, single and multi-family dwellings, CIIFA housing projects, commercial development, school campus projects and industrial parks. A major part of his experience also involved planning and design of hillside developments in Southern. California master planned communities. Mr. Hartman has performed and supervised design functions, which include feasibility studies, site planning, grading design, street design, domestic and reclaimed water design, sewer design, hydrology reports, storm drain design, store water pipeline hydraulics, water quality management plans (WQMP), storm water pollution prevention plans (SWPPP), utility layouts, condominium diagrammatics, parcel maps, tract maps and legal description work. I Scott A. Gray Vice President-Alta California Geotechnical, Inc. EDUCATION Bachelor of Science, Civil Engineering, 2001 California State Polytechnic University, Pomona REGISTRATIONS RegisteredCivilEngineer, California, RCE 67391 Registered Geotechnical Engineer, California, RGE 2857 PROFESSIONAL RESPONSIBILITIES • Coordinates and supervises geotechnical field investigations. • Conducts soil investigations for residential, institutional and commercial developments. • Prepares and reviews geotechnical reports. • Reviews project plans and specifications. • Directs and supervises technicians in data compilation and analyses. • Provides technical support for engineers and technical staff. • Performs in-grading inspections. EMPLOYMENT HISTORY • 2009 to.Present Vice President,Alta California Geotechnical, Inc.,California • 2001 to 2009 Manager of Geotechnical Services,Pacific Soils Engineering, San Diego, California • 1995. to 2000 Engineering Intern, City of Fullerton Engineering Department, Fullerton, California PRO.IECT EXPERIENCE • Surface and subsurface investigations for development of residential/commercial sites. • Landslide, slope stability, fault and seismic hazard evaluations. • Monitoring of large earthwork projects. • Mass grading for residential developments and commercial developments. • Liquefaction studies. • Pavement design and evaluation. • Hillside grading. • Water tank/reservoir projects. • Bridge foundation design. • Slope stability evaluations. ASSOCIA'T`IONS American Society of Civil Engineers (Member) FPL and Associates, Inc. FONG-PING LEE,Ph.D.,P.E.,T.E. President EDUCATION University Of Texas at Austin, Ph.D. (Transportation Engineering) 1983 National Taiwan University,M.S., (Transportation Planning) 1976 National Taiwan University,B.S.,(Civil Engineering) 1974 PROFESSIONAL EXPERIENCE Business and Technology(ITS)Development-As the founder and president of FPL and Associates, Inc., leads the company growing from one person to 15-18 professional staff with traffic and civil engineering expertise. Participated in various landmark infrastructure projects, including toll roads, commuter rail stations, multi-exnodal transportation centers. Participated in a total of 7 Design-Build and Build Operation Transfer (LOT, Privatization) large scale transportation projects ($500M to $113). Grew FPL with the evolving surface transportation technologies of: • Advanced Traffic Management System (ATMs) - Mission, Viejo citywide signal interconnect, fiber system, and CCTV system design; LA Live 11a` Street Closure design and Staples Center TMC modification design; • Commercial Vehicle Operation(CVO) -Weigh-In-Motion installation on I-40 east of Barstow; Taiwan WIM feasibility study; • Automatic Vehicle Identification and Electronic Toll and Traffic Management (AVI &ETTM) - 5 toll road projects and 6 loll bridges in California. Urban Development and Roadway Improvement Design — FPL is the engineer of record for the B- permit street improvement package for the $313 downtown Los Angles Sports and Entertainment District LA Live project. Scope included street widening, street narrowing, traffic signals, CMS, CCTV, streetscape, street lighting, traffic control, etc. Details included widening of Olympic Boulevard and Georgia Street, narrowing Chick Hearn Court, overhead signs, intelligent traffic system design for regular street closure, etc. FPL also conducted the widening design of the SB on ramp to SR-1.10 from I I"' Street as another LALive traffic mitigation measure. The scope of work included plan, profile, retaining wall, ramp meter, highway lighting, signing, pavement delineation, survey, geotechnical and landscaping improvements. Other LA Live mitigation measure projects included Cherry/Pico intersection widening, Figueroa Street widening for a southbound lane,etc. Intersection Improvement Design -- FPL designed intersection widening for the Cities of Santa Ana, Mission Viejo, Downey, Inglewood, Port of Long Beach, San Bernardino, and Los Angeles. FPL uses both AutoCAD and MicroStation. Toll Roads Corridor Operating Systeme and Freeway Traffic Management System — FPL project manager/engineer for 4 toll roads and more than 50 Caltrans projects providing ramp metering, monitor station, off ramp signals, changeable message signs, highway lighting, undercrossing lighting, CCTV, pavement delineation,and overhead signs for various Caltrans districts. Projects including: • 1-405 Sepulveda Pass widening in Los Angeles,$950,000,000. (Design/Build) • SR-125 Toll Road in Chula Vista$650,000,000. (Design/Build) • Eastern Transportation Corridor Project, 5850,000,000. (Design/Build) rte,. 0 San Joaquin Hills Transportation Corridor,$800,000,000. (Design/Build) 0 F2 Santa Margarita Interchange&Foothill Transportation Corridor 0 SR-91 Toll Lane sign,sign structures,electrical power supply,$126,000,000. (BOT) 0 1-15 Reconstruction in the Salt Lake City for UDOT, $1.3B.(Design/Build) 0 I-25 Reconstruction in the Denver, Colorado for CDOT,S13B,(Design/Build) 0 1-210 rarap metering systems from Pasadena to San Dimas and connector metering systems at 1-605 and at SR-57 for Caltrans 0 I-210 highway lighting and irrigation power systems improvements in Arcadia and Monrovia for Caltrans. 0 I-5 HOV Widening from SR-1 to El Toro Road for OCTA,$70,000,000 0 SR-91 HOV Lane Widening in Fullerton for OCTA, $23,500,000. 0 SR-91/SR-57 HOV Connector for OCTA, $78,500,000. 0 SR-55 MOV Widening, Segment 3 for OCTA,$25,000,000 0 I405/SR-55 HOV Connector and TOS system for OCTA,$120,000,000. 0 1-405/SR-73 Interchange Connector for OCTA, $50,000,000. 0 SR-73 HOV Widening for OCI"A;$20,000,000. - 0 Changeable Message Signs(CMS)PS&E Project,Los Angeles County 0 1-10 HOV and TOS from SR-57/1-210 to San Bernardino County line for LAMTA(071-1001) 0 1-10 HOV and TOS from El Monte Busway to I-605 for LAMTA(0711004) 0 1-405 HOV and TOS from 1-710 to 1-110 for LAMTA 0 Weigh-ln-Motion.Station PS&E on 1-40, San Bernardino County 0 SR-30 New Freeway design, Segment 3 and Segment 5 for SANBAG 0 The 1-5 Corridor and City of Mission Viejo-Caltrans D-12 TMC intertie project 0 SR-91 at McKinley Interchange improvement for the City of Corona 0 1-15 at Murrieta Hot Spring Road Interchange improvement for Riverside County 0 1-215 at Murrieta Hot Spring Road Interchange improvement for Riverside County 0 1-10 at Monterey Avenue Interchange improvement for Riverside County 0 1-15 at Lenwood Road Interchange improvement for the City of Barstow • 1-10 at Pepper Avenue Interchange improvement for the San Bernardino County 0 1-1 O/Monterey Avenue Interchange in Palm Spring 0 SR-60 HOV widening between Valley Lane and 1-15 for RCTC 0 POLA Pier 400 Grade Separation. 0 Ramp Metering and Highway Lighting Design,7 ramps in Caltrans District I1 (11B730). Traffic Engineering Design- Projects included Crisanta street median improvement,citywide interconnect and 10 signals in Mission Viejo, 5 signals in Newport Beach including the intersection of Newport Blvd. at Hospital Road, 8 signals in Irvine including the intersection of Culver at Michelson and Bison Av extension, 2 signals in Garden Grove, 4 signals along Vista Pacifica in San Clemente, Heil Av improvement for the Catellus housing development in Huntington Beach, 10 signals in Lake Forest along Bake Pkvey, Bake Parkway signal interconnect for the County EMA, 2 signals in Buena Park for the Catellus housing, SR-91 at Weir Canyon interchange improvement in Anaheim, various street improvements in Costa Mesa including Fair Drive, 10 signals in Santa Ana, and 2 signals in Orange. Other locations included Culver Boulevard at SR-90 in Los Angeles,Manchester Avenue at 1-110 in Los Angeles, Bison Ave, Walnut Ave, Magnolia Ave, 6th Street in Cortina, Ironwood Ave, Alessandro Blvd, Heacock St in Moreno Valley, and many similar projects in Bakersfield, Fontana, Chino, Chino Hills, San Bernardino,Hesperia, Pomona, etc. Principal-in-charge for FPL's City of Santa Monica's SMART Corridor signal communication.system w intertie and Traffic Operation System architectural development. Principal-in-charge for City of Mission Viejo's citywide traffic signal interconnect and communication system,and the intertie project with Caltrans District 12 Traffic Management Center (TMC). FPL has conducted various projects in the City of Los Angeles including: • City of Los Angeles Pier 400 traffic signal and street lighting design • City of Los Angeles North Broadway Viaduct retrofit traffic detour and handling design • City of Los Angeles 1-110 Harbor Transitway Frontage Road Lighting • City of Los Angeles First Street Viaduct widening traffic study and traffic design • City of Los Angeles First Street over Glendale Blvd.widening traffic study and traffic design • City of Los Angeles La Tijera @ 1-405 interchange traffic design • City of Los Angeles Overland @ I-10 interchange traffic design • City of Los Angeles Valley Blvd. (c 1-710 connector traffic design • City of Los Angeles Soto @ Valley bridge widening and Soto Street Widening traffic design • City of Los Angeles State Street @ 1-5 interchange traffic design • City of Los Angeles Tampa Avenue bridge widening civil and traffic engineering design • City of Los Angeles Transit (Bus) Priority System(TPS)'Traffic Signal Design-FPL prepared design plans to upgrade 27 traffic signals along the Vernon-La Cienega corridor in 2004, 35 traffic signals along the Pico Boulevard condor and 24 traffic signals along the Olympic Boulevard corridor in 2006, and IS traffic signals along the Man.cliester Boulevard corridor in 2007. Scope includes adding special loops to facilitate express bus operation through signal synchronization, and miscellaneous items designed by LADOT. Traffic Handling Plans - Projects included North Broadway Bridge Reconstruction for City of Los Angeles, Washington Blvd. Railroad crossing at Long Beach Blvd. construction detour design in Los Angeles, Olive Line Track Rehabilitation project in City of Orange, Culver Drive Pavement Rehabilitation in City of Irvine, and utility crossing and median improvement on Avenida De Las Bandexas in Rancho Santa Margarita. Signal System Operation. _.Used Synchro model to optimize City of Irvine's signal coordination timing on Redhill Av and on Culver Drive fro Campus to 1-405. Used Synchro to develop the time space diagram (TSD) on Rosecrans from I-110 to I-710 for LA County.Used TItANSYT-7F model to develop the signal system timing for AM, midday and PM peak periods, and applied the timing plans to the City of Irvine's central-computerized signal master (VMS-330) with the demand responsive method to trigger the best coordination timing for citywide traffic operation, 24 hours a day and 7 days a week, including high speed, high flow arterials and downtown low speed and shorter block streets. Project manager for 1F"ETSINT(Fuel Efficient signal timing management program) projects for the Cities of Irvine, Compton, Bellflower, Gardena, Corona,Mission Viejo, Colton,Rancho Cucamonga,etc. Traffic Studies---Conducted traffic analysis to support the City of Los Angeles First Street @ Los Angeles River bridge widening project. Conducted the truck percentage estimation by working with. the SCAG's modeling group for the MTA's SR-134, SR-170 and 1-405 soundwall NBSSR. Conducted a large traffic data collection outside of the Ontario Airport for security study. Provided professional opinions to the Alameda Corridor agency's legal group to settle a litigation case raised by the City of Vernon regarding the construction impact. Prepared Neighborhood Traffic Safety studies at the Village of Cottage at Aliso Viejo, Monarch Point Homeowners Association,Tesoro Homeowners Association, etc. Prepared a Traffic _rp Management Plan (TMP) study for the reconstruction of major freeway to freeway interchanges (SR91/SR57 HOV Connector and 1-405/SR73 HOV Connector for OCTA, SR-55/PCH interchange for City of Newport Beach) in Orange County. The study included construction staging analysis, detour analysis and design,traffic handling analysis,and funding analysis of traffic control officer,local system inter-tie, highway advisory radio, mobile CMS, tow service and project information center. Prepared the traffic operational analysis for the LAX Century Cargo Terminal reconfiguration. design. Study was focused on the operational characteristics of Serpi-trucks. Prepared the traffic impact analysis for the LAWA proposed Ground Transportation Center. Prepared traffic system management {TSM) studies for various communities such as Gardena to improve bottleneck locations including intersection geometries, signal and striping modification at intersections. Prepared traffic impact studies for various developments to recommend mitigation measures to facilitate developments. Prepared an areawide ramp meter study to control 24 ramps on the SR-91 freeway corridor in Riverside. The study included queuing analysis, ramp overflow and diversion, as well as the license plate study. Organized large-scale traffic data collection to validate Riverside traffic forecast model. Prepared parking inventories of 2-mile long Little Saigon Corridor in Westminster, Orange County, developing improvements including additional parking structures, and presentation to City Council, including the layout of parking spaces, ramp areas, and access to the parking structures. Provided professional opinions to the Alameda Corridor Agency's legal group to settle a litigation case raised by a neighboring city regarding the impact by the mismanaged construction traffic handling. Prepared traffic analysis for various PSRIPR to recommend mitigation measures to facilitate developments, including the PSR/PR of f-10/Cherry Av interchange in Fontana, the PSR of Newport Road,Scott Road for the Riverside County development projects in Menifee. Rail Station and Multi-Modal Transportation Center - Lead FPL to participate in design of four Metrolink (Commuter Rail) stations: California State University at Los Angeles, Anaheim Stadium, Montebello/Cominerce, Santa Clarita. At the CSLA station, FPL developed the entire PS&E including, site plan, architectural rendering, grading with retaining wall and tie-back, mechanical and electrical details. Southern California Regional Railroad Authority has distributed the station design together with the inural on poster to the public as a unique feature of the Metrolink Stations. FPL designed the multi-modal Transportation Center at Victoiville for Amtrak, long haul bus, local bus and park/ride. lPL's design included civil,grading,architectural,structural,electrical and mechanical engineering. Port Projects—For POLA,FPL',,,,projects included Pier 400 grade separation, Cabrillo Way Marina Phase Il, John Gibson at I-110 interchange widening projects. For POLB, FPL's projects included Pier C intersection widening and new traffic signal, fire station traffic signal, Harbor Scenic Drive and Harbor Plaza intersection improvement projects,Nirn.itz Avenue grade separation project, etc. FPL and Associates, Inc. ALEXANDER D. ZUPANSKI,P.E. (RCE 59351,TR2400) Vice President-Traffic Design/Project Manager EDUCATION California State University,Long Beach,M.S.(Transportation Engineering) 1997 California State Polytechnic University,Pomona,B.S. (Civil Engineering) 1993 PROFESSIONAL LICENSE California, 1999. RCE 59351 California,2007. TR 002400 EMPLOYMENT HISTORY 2007 - present FPL and Associates,Inc,---Vice President/Traffic Design 2004 -2007 FPL and Associates, Inc.—Project Manager 1993 -2004 Parsons- Senior Project Engineer PROFESSIONAL EXPERIENCE Caltrans Projects _. Prepared traffic signal (permanent and temporary, Caltrans and City's), signing, pavement delineation, lighting and sign illumination, ramp metering, changeable message sign (CMS), fiber optic relocation,traffic handling plans,specifications, and estimates for Caltrans Districts 5, 7,8, 11 and 12. Notable projects included: I-405 Sepulveda Pass widening design/build for the 10-mile corridor freeway and municipal traffic design, I-210 from 1-710 to SR-57 ramp and connector metering system design, I-210 sound wall highway lighting design in Arcadia and Monrovia, 1-15 at Magnolia Av interchange for the City of Corona — Project scope included addition of a new northbound on/off loop ramp onto the 1-15 freeway and widening of an existing overcrossing to accommodate additional traffic lanes; State Route 125 approximately 2.5 miles for Caltrans District 11; and Ocean Boulevard/'rerminal Island Freeway interchange for Port of Long Beach, SR-110 SB on ramp from the Blaine/l 1."' Street intersection widening through the Staple Center mitigation; Malan Street (SR-86) signal (one new and one modified) project in Brawley, Imperial County for Caltrans District 11; Wilmington at I-405 interchange for the City of Carson,etc. Municipal Projects -- Prepared traffic signal (permanent and temporary), signing, striping, lighting, traffic handling plans, specifications, and estimates for -highways, streets, bike facilities for various agencies in California. Notable projects included: Del Obispo widening in San Tuan Capistrano (Del Obispo and Aguacate signal), two new signals for the City of Yucaipa, Oak Glen road at Stonewood Drive and at Sunnyside Drive, Muriel Drive and Amory Road signal design in Barstow; LaSalle at JFK and Indian at.Bay in Moreno Valley; modification of 8 traffic signals along Pacific Coast Highway in the South Bay for the County of Los Angeles; multiple traffic signal design and citywide signal interconnect system for the City of Chino; 4-intersection length of Route I 1 I for the City of Indio; various signals along Hammer Avenue in County of Riverside; 3-signal on Michelson (Section 104 Standards), 7-signal on Redhill and 4-signal on Culver for City`of Irvine; fire station signal and Pier C signal for Port of Long Beach; Bristol Street/Newport Boulevard signal and ADA improvements for City of Costa Mesa; BMW access in Palm Springs; various signals in Huntington Beach, various signals in Buena Park various signals in Ventura. Toll Road Projects — Prepared traffic signal, signing, pavement delineation, lighting and sign illumination, ramp metering, changeable message sign (CMS), fiber optic relocation, traffic handling plans, specifications, and estimates for SR-125 toll road approximately 9.5 miles long in Chula Vista and San Diego.. Designed two CMSs and 7-mile of signing and pavement delineation on San Joaquin Hills Transportation Corridor(SR-73) for Orange County Transportation.Corridor Agencies. Prepared information signage on San Joaquin Hills Transportation Corridor (SR-73) for Orange County Transportation Corridor Agencies. Tasks included location analysis, sign message and color design, sign board and placement design. ITS Projects - Designed traffic improvements for 2 most impacted intersections along 17"' Street for the City of Costa Mesa Design elements included integration into city-wide interconnect system and into Caltrans' interconnect system, closed circuit television camera (CCPV), special video detection system design to ensure intersection coordination, and video feed to City Hall operations center. CMS projects also included a new CMS proposed for the SR-110 SB.traffic operation through the Staple Center mitigations. City of Las Angeles Projects — Prepared traffic signal (permanent and temporary), signing, striping, lighting, traffic handling plans, for the City of Los Angeles I' Street at LA River widening project in association with the Eastside LRT project; Soto Street over Valley Blvd bridge widening and street widening project, La Tijera @ 1-405 interchange improvement and bridge widening traffic and fiber design, Overland @ 1-10 interchange improvement and bridge widening traffic design, Soto Street over Valley Blvd bridge widening and street widening; and Tampa Avenue bridge widening civil and traffic engineering design, as well as the transit priority system signal improvement projects Pico Boulevard 35 signals, Olympic Boulevard 25 signals,Manchester Boulevard IS signals,etc.). Los Angeles Unified School District (LAUSD) Projects --Prepared traffic signal, signing, striping, and smart x-walk design for 3 WLC Architect's projects: VRES7, VRES S, and VRES9. Private Development Projects — Prepared B-Permit plans of signal, signing and striping, traffic handling, and street lighting for the LA Live (Olympic East and Olympic West) projects in Downtown. Los Angeles developed by AEG and Staple Center, and Cherry/Pico intersection widening project. Also prepared traffic handling and temporary signal design for various of construction staging for the Olympic East project. Transit Related Projects - Prepared traffic design for the Sorrento Valley Coaster Station expansion for the San Diego MTDB — The expansion provided increased parking capacity and improvements of operations and access. Also designed the Long Beach Boulevard& 5"' Street intersection traffic signal for City of Long Beach Redevelopment Agency-- Project requires coordination with MTA for the light rail line traversing through the middle of the intersection. Traffic handling Design - Prepared traffic control and detour plans for over 1.5 miles of sewer main installation in the Belmont Shore district for the City of Long Beach - Design consisted of 48 stages of construction, involving numerous minor and major street crossings with several underground boring operations at major intersections. Prepared traffic handling plans for Irvine Boulevard waterline and sewer construction projects in Irvine. Prepared traffic control plans for the El Toro Road 'Transmission Main in Lake Elsinore for Elsinore Municipal Water District. Prepared traffic control plans for City of LA I" Street Viaduct widening. Water Resources Projects - Prepared construction access plans for a major plant reconstruction project on Wheeler Avenue for the MWD's Weymouth Filtration Plant in La Verne. Project included temporary signal, traffic handling pians. Prepared a permanent traffic signal plan for the Wheeler Avenue gate reconstruction. Program Management and Plan Review — FPL's project manager to assist OCTA/Parsons program management group to review traffic and ITS plans prepared by the SR-22 design/build team to widen the entire SR-22 freeway corridor with an additional HOV lane in each direction,plus auxiliary lanes. Lighting Design — Prepared street lighting design for various City of LA's HBRR projects and Staples Centex land development projects. Designed street lighting system for 8 residential blocks for the City of Anaheim; design of electrical system for decorative palin tree lighting along Washington Boulevard with multiple wiring circuitry to replace outdated series system for the City of Culver City; design of street lighting system of a 2-mile Hawthorne Boulevard revitalization project for the City of Lawndale-Design components included ornamental pedestrian lighting, city entry monument sign illumination,and marquee 'sign installation. Designed various pedestrian path lighting projects. Familiar with AGI and GE Aladan for roadway lighting level analysis. Signal Tiering - Responsible for modeling simulations, and preparation of time-space diagrams for 36 intersections along Rosecrans Avenue through 5 cities and 2 counties for the County of Los Angeles. Prepared numerous models for traffic forecasting and analysis of timing and future conditions using Synchro and SimTraffic. As part of the LA County Traffic Signal Synchronization Project (TSSP), collected traffic data, provided traffic signal equipment inventory, and developed Cabinet 1 Detector Inventory and Interconnect / Phase Diagram sheets.Well-versed with Traffic Signal Control Programs: Caltrans C-8, BI Tran 200SA and 233, LACO-IR (LA County), IDC Multisonics 870 Controller, and ASC/2 series controllers. Developed special phasing and tinning plans or complex intersections (i.e. 5- legged; closely-spaced, corridor, PPLT). Experienced with signal tinning and progression analysis through the use of computer programs such as TRANSYT-7F, Synchro, Si.mTraffic, Traf ix, HCS, and PASSER- 11. Conducted studies of existing systems and provide recommendations on necessary upgrades and equipment improvements. Prepared isolated and network (coordinated) signal timing plans, including emergency vehicle preemption, transit priority, and pedestrian crossing timing requirements. Optimized isolated intersection and network signal timing plans for optimum coordination and progression. Provided "after turn-on"assistance for fine-tuning of traffic signal timing for the City of Barstow. Dexter Wilson Engineering, Inc.-DETAILED FEE PROPOSAL.-1-5 and Ortega Hwy Interchange Pipeline Relocation Project Ortega Hwy Interchange Pipeline Relocation Project Grade Principal Project Mngr, Project Eng. Associate Eng. Senior Drafter Admin Total Labor Subconsultant Expenses TASK ITEM $1Hr Hrs $ 190 Hrs $ 180 Hrs $ 160 Hrs $ 96 Hrs $ 90 Hrs $ 50 Hours 1 $Cast Costs 'total cost 1,General Administration,Meetings, and Presentations _ 1.1 Coordination Hrs 6 25 0 0 0 18 49 .Cost $ 1,.140 $ $r 9110 $ .6,540 .$ y:: $ $ 6,540 1.2 Project Goals and Strategy Hrs 0 3 2 0 0 0 5 Cost $ $ 0 $ 320. $'. $ i $ - $ ._.860:. :$ $..: - $. 860 1.3 Project Schedule Hrs 0 0 5 0 0 0 5 Cost $ $ $ 800: $r _ $ - . . $ $ $00 $ $ - ::: $ 8011 1.4 Design Progress Meetings Hrs 1 0 5 10 0 0 0 15 :cost $ $ 'Wo $ 1,600; $ $ $ $ Subconsultant-FPL-Traffic Control cost $ 1;920 $ 120 $ ::: :4;540 1,5 Cattrans Coots.Meetings Hrs 0 14 50 0 1 1 0 p 1 64 :Cost $ $ 2,520 $ 6,000 :is :. $. $ $ 10,520 $ Subconsuitant-FPL-Traffic Control co$t $ : 1,820 $ 120 $ 12,560 Subtotal Task 1 Hrs 138 Subtotal ask 1 $ $ 21,220 $ 3,840 $ 240 $ 25,300 2,Site Investigation and Evaluation 2.1 Data Collection Hrs 0 0 4 1 0 0 0 4 Cost $ >:. $ $ 640. $: - $ . $ - $ 640 .$ - $ $ 640 2,2 Survey Hrs 0 0 0 0 0 0 0 .:cost P.$ Subconsultant-Civil _7,500 $ $ 7,500 2,3 Prepare Base Drawings Hrs 0 4 0 0 5 0Cost $ 5 720 $ $ $ 450 $ $.. $ $ 1,170 - 2.4 Geotechnical Evaluation Hrs 0 0 0 0 0 1 0 0 Cost $ Suhconsuitant-AltaCal.Geotechnical Cost 1.200 1,200 2.5 Potholing His 0 0 6 0 0 0 6 CLO $ $ $ ssp;; $ $ $ $ 960 r$> $ Subconsultant-Martini Drilling Corp Cost $ 34,?75 $ $ 35;235 Subtotal Task 2 Hrs is Subtotal Task 2 $ $ 2,770 $ 42,975 $ $ 45,745 3.Preliminary Design Report and Investigation 3.1 Prepare a(PDR) Hrs 4 4 10 18 20 20 76 Cost $ 760 $ ..720 $ 1,600: $ ;-1,710 $ .11800 $ 7;000. $ 7,580 $ $ . ..1.00 $ 7,690 3.2 Present PDR Findings Hrs 0 4 2 0 0 0 6 Cast $ $ 720 :$ 320 $ $ ::, .'1,040 $ _ $ . $ 1,040 Subtotal Task 3 Mrs 82 Subtotal Task 3 $ $ 8,630 $ S 100 $ 8,730 DW—Ex-G-1-5_Rt74_RF P—Cost-Proposal.As 7112/2011 Exhibit G Page 1 0f 3 Dexter Wilson Engineering,Inc.-DETAILED FEE PROPOSAL-1-5 and Ortega Hwy Interchange Pipeline Relocation Project Grade Principal Project Mngr, Project Eng. Associate Eng. Senior Drafter Admin Total Labor Subeonsultant Expenses TASK ITEM $!Hr Hrs $ 190 Hrs $ 184 Hrs $ 160 Hrs $ 95 hits $ 90 Hrs $ 50 Hours 1 $Cost Costs L01-1 Gist 4.Initial Study for CEQA compliance 4.2 Haz-Mat Assessment Hrs 0 0 2 0 0 0 2 ;Cost $ »: $ $ 320. $ $ $ $ x,,..,320 ,$ $ $ r,: . $20 Subtotal Task 4 Hrs 2 Subtotal ask 4 $ $ 320 $ $ $ 320 5,Final Design and Construction Documents 5.1.1.1 Water Lines:W4,6,7,9,11 His 3 8 25 8 35 6 85 Cost $ 570 $ 1440 $: 4,000. $ . .760 $ :x:3.150 $ 300 $ ._10,220 .$ - - $. $ 10,220 5.1.1.2 Water Line in Bridge:W3,W12 Hrs 2 4 12 0 20 2 40 11 , Cost $ 380 $ 720 $ 1,92n $ :.: - $ 1>800 $ ... 100 $ .4,920 $ $ $ : 4,920 5.1.1.3 Above Ground PRV:W8 Hrs 0 0 6 1 0 12 0 18 Cost $ $ $ 960;. $ 2,040 5. $ $ 2,040 w.. 5.1.1.4 impacted Water,W1.2,5,10 Hrs 3 6 20 8 45 4 86 ?.Cost. . $ 570 $ 1,080 $. 3,200: $ 760 $ 4,050 $ 200 $ 9;860 '$ $ :. - $ 9,860 5,1,1,5 Sewer Elements S1-S7 Hrs 2 4 12 0 20 2 40 Cost $ :;3.80 $ 720 $: 1,9211 $ $ :1,800 $ 100 $ 4,920. $ $ $ ,;. 4,820 Y 5.2 Traffic Control Plans Hrs 0 0 0 0 0 0 0 Cast $ $ $ $ $ $ Subconsuitant-FPL-TratficControi Cost. $ 41,00.0 $ 41;000 5.3 SWPPP Hrs 0 0 2 0 0 0 2 32.0 $ - $ 5 320 $. $ $ 320 5.5&5.6 Specs and Bid Documents Hrs 0 S 20 p 0 14 39 $ Subconsultant-FPL-Traffic Control Cost $ 1;820 5.8 Schedule and Cost Estimates Hrs 0 0 8 6 0 4 16 Cost $ $ J.$, 1.280 $ $70 $ $ 200. $ 2,050 $ Subconsultant-FPL-Traffic Control Cost $ 900 $ - $ 2.950 Subtotal Task 5 Hrs 328 Subtotal Ta-s $ $ 39,130 $ 43,720 $ $ 82,850 6.Construction Bidding Through Contract Award 6.1 Pre-Bid Conference Hrs 0 0 3 0 0 1 0 3 ;::Cost $ $ $ 480 $ - :c $ $ - $ ::. ..480 $ - .. $ : 480 6.2 Interpretation and Addenda Hrs 0 0 14 0 0 0 14 Cos{ .: $ $ $. 2,240 5.:. - $ $ $ ':,2,240 :$ $ $ 2240 Subtotal Task 6 Hrs 171 1 Suirtotal Task $ $ 2,7201$ $ $ 2,720 DW_Ex-G 1-5_Rt74_RFP_Cost-Proposai.xls 7/12/2011� Page 2 of 3 Dexter Wilson Engineering,Inc.-DETAILED FEE PROPOSAL-1-5 and Ortega Hwy Interchange Pipeline Relocation Project Grade Principal Project Mngr. Project Eng. Associate Eng, Senior Drafter Admin Total Labor subconsultant Expenses TASK ITEM $/Hr Hrs $ 190 Hrs $ 180 Hrs $ 360 Hrs $ 95 Hrs $ 90 Firs $ 50 Hours $Cost Costs Total.Cost 7.Construction Engineering Support 7,1 Resident Engineer 7.1.1 Observe Construction Progress Hrs 0 0 12 0 0 0 12 Gast $ -. $ $ 1,920 S.;.. - $ $ $ 1,920 .$ 7.1.2 Mtgs w/City&Cntrctr re:RFIs Hrs 0 0 10 D 1 0 0 10 Cost $ $ $. 1,60a.t $ _ - 7.1.3 Written Responses to RFI/RFCs Hrs 0 0 10 fl 0 0 10 Cost.. $ -;` $ $. 1,.600` $ $ - $ $ 1,600. `$ . $ 7,1.4 Provide Amended Dwgs As Need Hrs 0 0 0 0 0 0 0 7.1.5 Assist w/Quality Assurance Hrs 0 0 0 0 fl 0 0 ..Cost..: $ $ . $ $. $: $ _ _ 7.1.6 Des&Specs for Constr Changes Hrs 0 0 0 0 0 0 0 $ 7.7.7 Office Eng&Coord w/Constr Mgr Hrs 0 0 0 0 0 0 0 7.1.8 Supp Sketches re:Field Problems Hrs 0 0 15 0 11 fl 1 26 Cost $ $ S. 2,400 $` $ 990 ;', $ $:. ,..3,390 $ .. $ 7,1.9 Rev Chg Orders/Extra Work Req Hrs 0 0 5 0 0 0 5 Ct55t $ $ $ 8001 $ $ ; - $ $ 800 $ $ 11,10 Consult w/Proj Mgr's Inspector Hrs 0 0 0 0 0 0 0 Cost $ $ n $ $:: 7.1.11 Create Punch List for Each Seg Hrs 0 0 9 0 0 0 9 Cost $ $ $: 1,4417 $ ::: $ $ $ 1;440 $:. $ $ 10;750 7.2 Submittal Review Hrs 0 0 40 0 0 0 40 Cost 6,400: $. is - $ $ $ 6,400 :$ $ 200 $ 6;600 7.3 Record Drawings Hrs 0 0 7 0 7 0 14 Cosi $ $ $ t.1.20. $ $ 8$0 $ - $ :: 1,750 $ $ $. 1,750 Subtotal Task 7 Hrs 126 ,subtotalas $ $ 18,900 $ $ 200 $ 19,100 TOTAL Hrs 20 86 321 40 175 7p 712 TOTAL $ $ 3,800 $ 15,480 $ 51,360 $ 3,800 $ 15,750 $ 3,500 $ 93,690 $ 90,535 $ 540 $ 184,765 DW Ex-G I-5_Rt74_RFP_Cost-Proposal,xls 7/12/21711 Page 3 of 3 9/6/2011 AGENDA REPORT D9 TO. Karen P. Brust, City Man'ager� FROM: Nasser Abbaszadeh, Public Works Director SUBJECT: Consideration of Personal Services Agreement for Engineering Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (Dexter Wilson Engineering, Inc.)(CIP No. 11805) RECOMMENDATION: By motion: 1) Authorize the City Manager to execute a Personal Services Agreement for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project Design in the amount of$184,765 with Dexter Wilson Engineering, Inc.; and, 2) Authorize the City Manager to execute changes in a total amount not to exceed 10% of the contract value; and, 3) Return the unused portion of the Fiscal Year 2011-2011 funds to the water capital fund totaling $300,000. SITUATION; The Caltrans project to reconstruct the Ortega Highway Bridge and roadway including the freeway on and off ramps at the intersection of the 1-5 freeway and Ortega Highway will impact water and sewer lines immediately adjacent to the interchange and passing through the bridge over the 1-5 freeway. The project location map (Attachment 1) depicts the extent of the Caltrans roadway construction. The existing impacted water and sewer lines will need to be relocated or modified as depicted on the components map (Attachment 2). In order to coordinate with the Caltrans design and construction schedule, and make the most efficient use of the City's resources, the City will perform its pipeline work as outlined on the schedule in thetable below. From To Work _ Oct 2011 Ma 2012 Design pipelines by Dexter Wilson Engineering. June 2012 July 2012 Solicit and award construction work. July 2012 Nov 2012 Construction of all project elements except W3 and W12. Dexter Wilson to rovide construction engineering support. Dec 2012 Jui 2015 Caltrans to work on roadwa and bridge. _ Dec 2012 July 2015 Construct work elements W3 and W12 in bridge cells E & F within a one month window. Dexter Wilson to provide construction engineering support. Agenda Report Page 2 September 6, 2011 It will be less expensive for the City to construct as much of its pipeline work before Caltrans starts work, which it will commence as soon as Caltrans has completed its property acquisition and site demolition. The City will perform work in the bridge, in bridge cells E & F, after the construction of the bridges box beam girder and walls, and before the construction of the roadway above. Work must be started and completed concurrently with Caltrans construction of the replacement bridge in a one month window. Staff solicited proposals from eleven firms. A review of the five submitted proposals for completeness and previous design experience determined that all the firms were qualified to perform the work. The reviewing staff members are recommending Dexter Wilson Engineering because of its innovative design considerations to eliminate the standard vaults for the flex ball joints before and after the bridge. Dexter Wilson provided a design to place the flex Fall within the bridge structure. This design will save approximately $30,000 in construction costs. This design was previously accepted by Caltrans at the SR 125 and San Miguel bridge crossing. The firms that are proposing and their costs are as follows: AMN Management $285,711 Dexter Wilson Engineering, Inc. $184,765 Tetra Tech, Inc. $225,153 URS Corporation $315,000 VA Consulting $184,952 Staff recommends entering into a Personal Services Agreement (Attachment 3) with Dexter Wilson Engineering, for $184,765; as the firm best qualified for the work. COMMISSION/BOARD REVIEW AND RECOMMENDATIONS: This item was presented to the Utilities Commission at its meeting of July 26, 2011. The Commission recommended that the Council: 1) Award the Personal Services Agreement to Dexter Wilson Engineering, 2) Authorize the City Manager to execute changes in a total amount not to exceed 10% of the contract value; and 3) Return the unused portion of the Fiscal Years 2010-2011 and 2011-2012 funds to the capital budget. Attachment 4 is a copy of the Utilities Commission meeting minutes. Agenda Report Page 3 September 6, 2011 FINANCIAL CONSIDERATIONS: The 1-5 and Ortega Highway Interchange Pipeline Relocation Project Design, CIP No. 11805, has a total project budget of$2,100,232 spread out as follows.- FY ollows:FY 2010-2011 $410,000 FY 2011-2012 $536,837 FY 2012-2013 $942,500 FY 2013-.2014 $163,173 FY 2014-2015 $47,722 TOTAL_ $2,100,232 Staff currently estimates in numbers rounded to the nearest thousand, that from a budget of $2,100,000 the total project costs at $1,992,000; an estimated, savings of $108,000. Staff submitted a request to Caltrans for reimbursement of City costs for a portion of the sewer lines (components S1 — S6, on Attachment 2); the water lines in City right-of-way in Ortega Highway (components W1 -- W2, on Attachment 2); and, a water line in an easement on a private property impacted by the north bound off ramp realignment (component W5 on Attachment 2). Staff submitted for a reimbursement of $48,000 for the impacted sewer, and $347,000 for the impacted water lines. Caltrans has thus far indicated that it will reimburse the City for the funds spent on the sewer line work, for a reimbursement of $48,000; and the funds spent on the relocation of the water line on the northbound off ramp minus the spent useful life of line, for a reimbursement of $161,000; for a total of $209,000. Caltrans has taken the remainder of the claim for water line impacts under consideration. The projected credit from Caltrans of $209,000 plus the current projected budget surplus of $108,000 gives an excess of $317,000. These are estimates; therefore staff recommends returning approximately $300,000 of this excess to the water capital budget at this time. NOTIFICATION: AMN Management Dexter Wilson Engineering, Inc. Tetra Tech, Inc. URS Corporation VA Consulting Agenda Report Page 4 September 6, 2011 RECOMMENDATION: By motion: 1) Authorize the City Manager to execute a Personal Services Agreement for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project Design in the amount of$184,765 with Dexter Wilson Engineering, Inc.; and, 2) Authorize the City Manager to execute changes in a total amount not to exceed 10% of the contract value, and, 3) Return the unused portion of the Fiscal Year 2010-2011 funds to the water capital fund totaling $300,000. Respectfully submitted: Prepared by: Nasser Abbaszadeh, P.E. Eric P. Bauman, P.E. Public Works Director Utilities Engineer Attachments: 1. Project Location Map 2. Components Location Map 3. Personal Services Agreement 4. UC Commission, July 26, 2011 I.DEX OR PLANS STATE OF CALIFORNIA 1,2 Q a 9-3/10'01 S 74 �, 9�----- -3/10' { ' 0 - 0 0/D.2 _. PROJECT PLANS DEPARTMENT FOR CONSTRUCTION ON STATE HIGHWAY IN ORANGE COUNTY �a IN SAN JUAN CAPISTRANO .,., ON ROUTE 5 FROM 0.2 MILE SOUTH OF ROUTE 5/74 SEPARATION TO 0.5 MILE NORTH OF ROUTE 5/74 SEPARATION AND ON ROUTE 74 FROM 0.1 MILE WEST OF ROUTE 5/74 SEPARATION TO 0.1 MILE EAST OF ROUTE 5/74 SEPARATION ✓ TO BE SUPPLEMENT-D 8Y S'1ANOARg FLANS DATED MAY 2005 Limn' of Work {De[ Obispo 5t) % Sta „R„ 4+80.00 0 r LOCATION IAP _1 END CONSTRUCTION (ROUTE 5) Sta "A" 539+00 PM 10.00 BEGIN CONSTRUCTION (ROUTE S) ` _BEGIN WORK AND CONSTRUCTION (ROUTE 74) / \Sta "B" 11+05.70 PM 0.00 / Sta "A" 803 .00 PM 9.34 Limit of Work (OrtegG Hwy) Sta "H" 4+55.52 ! 9p 'ORANG£COU,y-Y 7 t �` RAuSPOg'CATIOAi1 h!i540e?TY IGc7a)MWTROL INK\RAILROAD f a o c� y eAMiNo CpR IS1'RANO n eB .. ROUTE 74/5 SRARAr'.ON RO�Tf gss , rs�o ar uo.ss�'loa. - _. �s Nc Ea i)d Work (Route 5) u, g Sao s 5 �„:., o -_....�....-.,. 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LAYOUT SCALE: 1" = 50' �o N -2 ao BCk4CR LAST RevlsEo 7/2/201a FIlLEu IELnT——RDER !SNIT 2994 7'ROJECT NUMBER &PHASE 12006441421 9W •111:+.m�n,:Rc\i�O¢oc4.Otta60},dgn IS fN CNE5 { [. 1 I PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into,and shall become effective this day of , 2011, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Dexter Wilson Engineering, Inc.; (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's request for proposals for Engineering and Design Services for the I-5 and Ortega Highway Interchange Pipeline Relocation Project; and, WHEREAS, Consultant is qualified by virtue of experience, training,education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section I. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," the City's Request for Proposal for Engineering and Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project, dated April 22, 2011, incorporated herein by reference; Exhibit"B" the Consultant's proposal of May 27, 2011, incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit"B"and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Terra. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall continue until notified that said services are no longer required,subject to 15 days notice of termination. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed$184,765 as the total compensation for the work, including all related expenses. Exhibit"C,"described as sheets, 1 of 3 through 3 of 3, of the Consultants cost proposal included with its proposal of May 27, 2011; attached and incorporated herein by reference. 1 Attachment 3 3.2 Method of Payment Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontractin and Asci nrnent. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law,without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Mork. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City,the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Fork and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of 2 z all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until writteninstructions are received from the City. Section 9. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law; g-Verify. 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E-Verify. If Consultant is not already enrolled in the U.S. Department of homeland Security's E-Verify program, Consultant shall enroll in the E-Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at htte://www uscis , or access the registration page at htt :/fe-vCnfy. scis®c avfenrollf. Consultant shall certify its registration with E-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section '11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuantto this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement,and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work .on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class Vil or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement, If a Commercial General 4 Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately ,to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 ComprehensiveAutomobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14..3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant, premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30)days'written notice is given to City,except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 5 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written"Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party-of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Nasser Abbaszadeh, Director - Public Works Department To Consultant: Dexter Wilson Engineering, Inc. 2234 Faraday Avenue Carlsbad, CA 92008 Attn: Dexter Wilson, P.E., Principal Section 17. Attorneys` Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys'.fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 6 Section 18. Dispute. Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement,the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. I CITY OF SAN JUAN CAPISTRANO By: Karen P. Brust, City Manager CONS ULTANT I By: Dex er Wilson, P.E., Principal ATTEST: I Maria Morris, City Clerk APPROVED AS TO FORM: r 'wi Omar Sart oval, City Aft67mey i i� I I i 8 E F E EXHIBITS A & B Exhibi IT hiblts A and B are available for review In the City Clerk's office. Dexter Wilson Engineering, Inc,-DETAILED FEE PROPOSAL-1-5 and Ortega Hwy Interchange Pipeline Relocation Project Ortega Hwy Interchange Pipeline Relocation Project Grade Pr€ncipal Project Mngr, Project Eng. Associate Eng. Senior Drafter AdminTotal Labor Subconsultant Expenses TASKITEM $!Hr Hrs $ 190 Hrs $ 180 His $ 160 Hrs $ 95 Hrs $ 90 Hrs $ 50 Hours $Cast Costs Total Cost 1.General Administration,Meetings, and Presentations 1.1 Coordination Hrs 6 25 0 0 0 18 49 cost $ 1.. ,;;, 4,SOb $ $; $. $ goo. 6,,540. ;$;.: $ $ 6,540 1.2 Project Goals and Strategy Hrs 0 3 2 0 0 0 5 cost $ $ 4n r$ $tor $ $ $ $ 860 :.$ $ $ 860 1.3 Project Schedule Hrs 0 0 5 0 0 0 5 Cost $ $ - $ $00; $.;... $ $ r .., $ ann :$ _ $ $ .800 1.4 Design Progress Meetings Hrs 0 5 10 0 0 0 15 Cost $ $ 900 $ 1,600; Sabconsultani-FPL-Traffic Control Cost 1,920 $ 120 $ 4,$40 1.5 Cahrans Coord,Meetings Hrs n 14 50 D 0 0 64 Cost $ $ 2,$2(1 $ $,000; $ $ i' $ $ `.i',:It,520 $ Subcorlsultani-FPL-Traffic Control dost $ 120 $ 12,580 Subtotal Task 1 Hrs 138 Subtotal Task 1 $ $ 21,220 $ 3,840 $ 240 $ 25,300 2.Site Investigation and Evaluation 2.1 Data Collection Hrs 0 0 4 1 0 0 0 4 $ $ 640 :$, r. $ $.: .640 2.2 Survey Hrs 0 1 0 0 0 0 0 cost $ $ - $ $ c $ $ $ $ Subconsultant-Civil Cost $ 7,500 $ $ 7;500 2,3 Prepare Base Drawings Hrs 0 4 0 0 5 0 9 Cost $ $ 20 $ $ $ 450 $ $ 1 170 .$.:. $. A. i::1,170 2.4 Geotechnical Evaluation Hrs 0 0 0 0 0 0 0 Cost $ $ $ $ $ $ $ $ Subconsultant-Alta Cal.Geotechnical Cost $ : 1;200 $ $ 1,200 2,5 Potholing Hrs 0 0 6 0 0 0 6 cost $ $ 9E0" $ $ $ $ 960 $ $ Subconsultant-Martini Drilling Corp Cost $ - $ . 35;235 Subtotal Task 2 Hrs 19 Subtotal Task 2 $ $ 2,770 $ 42,475 $ $ 45,745 3.Preliminary Design Report and Investigation 3.1 Prepare a(PDR) Hrs 4 4 10 18 20 201 76 cost $ 7sn $ yzo $: 1,500; $ 1,710 $ .1,$an $ 1;0nn $ 7,590 $ 7 $ inn $ .7,6so 3.2 Present PDR Findings Hrs 04 1 2 0 0 0 6 dost $ $. 720 $. 320 $ $ $ $. 1.;040 $ $ $ 1,040 Subtotal Task 3 Hrs 82 Subtotal as 3 $ $ 8,630 $ $ 100_.L$ 8,730 DW_Ex_O 1-5 Rt74_RFP_Cost-Proposal.As 711212011— Exhibit n Page I &3 Dexter Wilson Engineering, Inc, -DETAILED FEE PROPOSAL-1-5 and Ortega Hwy Interchange Pipeline Relocation Project Grade Principal Project MngT. Project Eng. Associate Eng, Senior Drafter Admin Total Labor Subconsultant Expenses TASK ITEM $1Hr Hrs $ 190 Hrs $ 180 Hrs $ 160 Hrs $ 95 Hrs $ 90 Hrs $ 50 Hours $Cost Costs Toth Gust. 4.Initial Study for CEQA compliance 4.2 Haz Mat Assessment Hrs 0 0 2 0 0 0 2 Cost i $ $ $ 320 $.':. 320 $. $. $ :.<::: 320 Subtotal Task 4 Hrs 2 Subtotal Task4— $ $ 320 $ $ $ 320 5,Final Design and Construction Documents 5.1.1.1 Water Lines:W4,6,7,9,11 Hrs 3 8 25 8 35R050 6 85 Cost $ 570 $ 1,440 $. 4,t10d: $: 760 $ .300 $ '10;220 :$. - $ $. :.:10,220 5.1.1,2 Water Line in Bridge:W3,W12 Hrs 2 4 12 0 202 40 Gost $ 380 $ 720 $ 1,92t7< $ ' $ $ $ -:: 4,920 Above Ground PRV:WS Hrs 0 0 6 p 120 18 Gast9513 $ $ $ x2,040 $ , $ $ 2,040 45.1.1.4 Impacted Water W1,2,5,10 Hrs 3 6 20 8 454 86 Cost $ 108ti $ 3,2Da[' $ ] 760 . $ 20.0. $ ?:9,860 $_ . $ $ 9,860 $ S70 5.1.1.5 Sewer Elements S1-S7 His 2 4 12 0 20 2 40 Cost $ 3$0 $ 72CY 1,92(3 $ , $. 1.800 <`: $ :100 $ 4,92D $ 4;920 5.2 Traffic Control Plans Hrs 0 0 0 0 0 0 0 $ $ $ $ $ $ Subconsultant-FPL-Traffic Control ;Cost $ 41 flOD $ 41;000 5.3 SWPPP Hrs 0 0 2 0 0 0 2 ;Cost $ 320 $ ;: $ $ 320 5.5&5.6 Specs and Bid Documents Hrs 0 5 20 0 0 14 39 Coat $ $ 900 $ 3,2a;1; $ :, $ $ 700 Subconsultant-FPL-Traffic ControlCost $ 1,820 $ $ 6;620 5.8 Schedule and Cost Est€mates Hrs 0 0 1 8 6 0 4 18 1,280: $ 570 $ - $ .200 $ 2,050 $ Subconsultant-FPL-Traffic Control Cost $ 900 $ $ 2,950 Subtotal Task 5 Hrs $28 Subtotal as $ $ 39,130 $ 43,720 $ $ 82,850 6.Construction Bidding Through Contract Award 6.1 Pre-Bid Conference Hrs 0 0 j 3 0 0 0 3 Cost $ $ S 4.80:' $ i $ $ $ :480 :$ $ - $ .480 - W. 6.2 Interpretation and Addenda Hrs 0 0 14 0 a 0 14 Dost $ $ $. 2,240 $'. $ " $.' $ 2,24{]: $ - $ $ ;. 2,240 Subtotal Task 6 Hrs 17 Subtotal as $ $ 2,720 $ $ $ 2,72{1 DW_Ex-G 1-5_Rt74_RFP_Cost-Proposai.xis 7112/2011_ Page 2 of 3 Dexter Wilson Engineering, Inc.-DETAILED FEE PROPOSAL-1-5 and Ortega Hwy Interchange Pipeline Relocation Project Grade Principal Project Mngr, Project Eng. Associate Eng, Senior Drafter Admin Total Labor Subconsultant Expenses TASK ITEM $IHr Hrs $ 190 Hrs $ 180 Hrs $ 160 Hrs $ 95 Hrs $ 90 Hrs $ 50 Hours I $Cost Costs Total cost 7.Construction Engineering Support 7.1 Resident Engineer 7.1.1 Observe Construction Progress Hrs 0 0 12 0 0 0 12 Csist $ $ W $ 1;9213 $. - $ $ .: . _ $ ,1,920 $ $ 7.1.2 Mtgs w/City&Cntrctr re:RFIs Hrs 0 0 10 0 0 0 1 10 Cost $ ... 5 $ 1s00 $: . $ _ $ $ ...:.1,600. $. 7.1.3 Written Responses to RFIIRFCs Hrs 0 0 10 0 0 0 10 $ $ 1,600 $ ,: $ 7.1.4 Provide Amended Dwgs As geed Hrs 0 0 0 0 0 0 0 Cost $ $ $ $ 7.1.5 Assist wfQuality Assurance Hrs 0 0 0 0 0 0 0 Cost $ $. :', - $ ;:. - .. $ _ $ S $:: - 7.1.6 Des&Specs for CoriW Changes Hrs 0 0 0 0 0 0 0 =Cost $ $ $ $ :: $ $ $ $. $ 7.1.7 Office Eng&Coord w/Constr Mgr Hrs 0 0 0 0 0 0 0 Cost A$ - g $ $ .: $ $ -. $ r $ r 7.1.13 Supp Sketches re;Held Problems Hrs 0 0 15 0 11 0 26 Cost $ -;; $ - :< $ .2.400 $.: W $ 990 $ $ - 3,390 $ $ -. 7.1.9 Roy Chg Orders/Extra Work Req Hrs 0 0 5 0 0 0 5 $ $ _ $ $ 600 $ _. .:_ $ 7.1.10 Consult wlProj Mgr's Inspector Hrs 0 0 0 0 0 0 0 `:Cost $ 7.1,11 Create Punch List for Each Seg Hrs 0 0 9 0 0 0 9 Cost $ $ $: 1.40: $ - $ $ $ :::.1.440 $ $ '::-10.750 - . 7.2 Submittal Review Hrs 0 0 40 0 0 0 40 Cost $ $ $ 8,400: $ $ $ $ 6,400.::$ $ 200 $ '::6,600 7.3 Record Drawings Hrs 0 0 7 0 7 0 14 Costl 14: $ $ t,750 $> $ 1.750 Subtotal Task 7 Hrs 126 u n as $ $ 18,900 $ $ 200 $ 19,100 TOTAL Hrs 20 86 321 40 17570 712 TOTAL $ $ 3,800 $ 15,480 $ 51,360 $ 3,800 $ 15,750 $ 3,500 $ 93,690 $ 90,535 $ 540 $ 184765 DW Ex-G I-5_Rt74_RFI�_Cost-Proposal.As 7/1212011 Page 3 of 3 6 UC Meeting Minutes July 26 2011 Action: Commissioner Merkle moved that the Commission recommend to Council and was seconded by Commissioner Lytle. rhe motion carried unanimously,4-0-0. 2. Consideration of Proposals for Engineering Design Services for the 1-5 and Ortega Hwy Intgrchan a Pipeline Relocation Project and Selection of Dexter Wilson Engineering, Inc. to Provide Design Services Eric Bauman gave a summary report of the proposal. Commission Questions/Comments: Vice Chairman Goode asked if the moving of the pipelines was related at all to the new hotel. E. Bauman stated this was not being done on behalf of the new hotel, the pipeline is being moved because the roadway is being moved Chairman Miller asked about the project to wider}the Del Obispo Bridge, and whether there is an inverted siphon located there that will be affected? E. Bauman stated that, the area was potholed and surveyed to make sure that the siphon would not be affected. Chairman Miller then asked about the large high pressure gas line also in the area. E. Bauman stated that it would not be affected. Action: Commissioner Merkle moved that the Commission recommend to Council and was seconded by Commissioner Hard. rhe motion carried unanimously,4-0-0. 3. Consideration of an Administrative Policy for the Agl2lication of A ricultural Water Rates Francie Kennedy gave a summary report of this request for review of an Administrative Policy. Public Comments. Resident Ilse Suras stated that she has enjoyed the agricultural rate for many years... It is almost not worth growing because of cost, so she urges the Commission to recommend the Agricultural Rate to the City Council to make it feasible to have agriculture in town and not just houses. Unidentified resident stated that she has a small orange grove and that her family gives away their crops, so the regular water rate is too expensive for them to continue. She hopes that the Agricultural Rate would be considered. Resident Jerry Neeley, an avocado grower in town with 20 acres. He is thinking about getting out of the business but isn't sure what they could do with the land. He purchased the abandoned reservoir and his water bill runs $40,000 a year and is the most costly of his expenses. He encourages the adoption of an Agricultural Rate, Attachment 4 ` °r 32400 t Ami o Ar1Et�[@1 Yrs mEmarz s or H c rr comm ,SAN JUAN CAP)S'YRANO,CA 92675 SAM ALLE1#h?Q (949)493-1171 ppvagqrsppayyaEEo LAMA FREESE ( `' )493-1053 FAx ' ESIA8M1 0 FYOi LARR'I'-4f MER r ° > crnjascariG.a zis2rTarar,a+ 1776 DEREK RE EVE JOHN TAl`WR NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 6:00 p.m, on Tuesday, September 6, 2011, in the City Council Chamber in City Hall, to consider: "Consideration of Personal Services Agreement for Engineering Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (Dexter Wilson Engineering, Inc.) (CIP No. 11805)" — Item No. D9. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 12:00 p.m. on Monday, September 5, 2011, to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Eric P. Bauman, P.E., Utilities Engineer. You may contact that staff member at (949) 487-4312 with any questions. The agenda, including agenda reports, is available to you on our web site: _www.sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: cityclerk(cD.sanouancapistrano.org. Maria Morris, CMC City Clerk cc: AMN Management; Dexter Wilson Engineering, Inc.; Tetra Tech, Inc.; URS Corporation; VA Consulting I9 d. }"3 t.'ii ,Eratdt :° rF_s' ? ting MEMBERS OF THE CITY COUNCIL 32400 PASFO ADELAWO SAN JUAN CAPISTRANO,CA 92675 $AMALLEVATO (949)493-1 t7l LAURAFREESE (949)493-1053 rAx LARRYKRAMFIR wwwsan uancapistrano.org 1776 DEREK REEVE JOHN TAYLOR TRANSMITTAL. TO: Dexter Wilson Engineering, Inc. Attn: Dexter Wilson, P.E. Principal 2234 Faraday Avenue Carlsbad, CA 92008 DATE: September 19, 2011 FROM: Christy Jaki, Deputy City Clerk (949) 4436310 RE: Personal Services Agreement — 1-5 & Ortega Highway Interchange Pipeline Relocation Project Thank you for maintaining documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of this agreement. If you have questions related to insurance requirements, please call me at (949) 443-6310, If you have, questions concerning the agreement, please contact Eric Bauman, Utilities Engineer at (949) 487-4312. An original agreement is enclosed for your records. Cc: Eric Bauman, Utilities Engineer San Juan Capistrano: 1reserving the Past to Enhance the Future Today's ©ate: Transmittal Routing (Check All That Apply) City Attorney City Manager City Cleric. CONTRACT TRANSMITTAL CIP No. (if any): Project Manager's Last Narne:,6q"MAn Phone Extension: 12- Council or CRA Meeting ©ate (if applicable): APPROVING AUTHORITY: (Check One) ENMayor CRA Chair City Manager Provide (1) executed original contract for each signing party, including the City. If the agreement is to be recorded— only (1) original will be recorded with certified copies going to other parties. Please provide the mailing address of any party to receive an agreement — unless the mailing address is included within the body of the agreement: (Not necessary if information is included in the contract) Names Street _ City ...- St -Zi OTHER INSTRUCTIONS: P-1 ?6A� { , �� w( l� Chris! Jakl From: Christy Jakl Sent: Tuesday, September 20, 2011 12:06 PM To: Eric Bauman Cc: Lindsey Mannan; Nasser Abbaszadeh Subject: Dexter Wilson Contract Attachments: 11-0906 Dexter Wilson Agreement.pdf Hello, Attached is a signed copy of the Dexter Wilson Agreement approved at the 9/6 City Council meeting. Thanks!! Christi Jakl Deputy City Clerk City of San ,Tuan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (949) 443-6310 1 (949) 493-1053 fax