11-1115_CI SERVICES, INC._Agenda ReportChristy Jaki
From:
Christy Jaki
Sent:
Tuesday, January 31, 2012 10:08 AM
To:
David Contreras
Cc:
Ayako Rauterkus
Subject:
Library Complex Phase III Roof Repairs
Good Morning,
I'm hope you are able to answer my questions regarding the above subject or as least lead me in the
right direction. I have a pending project file for the Phase III Roof Repairs (CIP 454). This was a
Brian Perry project and I'm not sure if anyone has taken over this project since he left. Do you know
anything regarding this?
Thank youth
C:hrisN Jakl
Deputy City Clerk
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(949)443-6310 1 (949)493-1053 fax
Page 1 of 1
Christy Swanson
From: Brian Perry
Sent: Tuesday, April 17, 2007 8:31 AM
To: Christy Swanson
Subject: RE: Regional Library Complex, Phase III - Roof Repairs
No we haven't gone out to bid yet due to winter weather and funding.
-----Original Message -----
From: Christy Swanson
Sent: Tuesday, April 17, 2007 8:29 AM
To: Brian Perry
Subject: Regional Library Complex, Phase III - Roof Repairs
Good Morning,
Did the Regional Library Complex Phase III (CIP No. 454) ever go to bid? Or is it a work in progress?
Thanks,
6& &4 Swaim=
Secretary, City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Phone: (949) 443-6310
Fax: (949) 493-1053
4/17/2007
Page 1 of 1
Christy Swanson
From: Brian Perry
Sent: Monday, June 26, 2006 9:37 AM
To: Christy Swanson
Subject: RE: Bid Specifications for Regional Library Complex Phase III
I don't expect to have bid documents finalled before 4t'. I'll get you everything then.
-----Original Message -----
From: Christy Swanson
Sent: Monday, June 26, 2006 9:35 AM
To: Brian Perry
Subject: Bid Specifications for Regional Library Complex Phase III
Good Morning,
On the June 20, 2006 City Council Meeting, your agenda item concerning the Library
Complex was approved to receive bids. I am preparing a file to receive bids on the project
but I was unable to gather all the Information we need from the agenda report. What are
the Estimated Engineering Costs and the Costs of the Plans and Specs? Will you need to
reserve the Council Chambers for a Pre -Bid and/or the Bid Opening? Please let me know.
Thank you O
Chrl6ty Swa4UOw
Secretary, City Clerk's Office
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Phone: (949) 443-6310
Fax: (949) 493-1053
7/10/2006
6/20/2006
D3
AGENDA REPORT
TO: Dave Adams, City Manager 911
FROM: Nasser Abbaszadeh, Engineering & Building Director
SUBJECT: Consideration of Approval of Plans and Specifications and Authorization to
Receive Bids - San Juan Capistrano Regional Library Complex, Phase III -
Roof Repairs (CIP No. 454)
RECOMMENDATION
By motion,
1. Approve the plans and specifications for the San Juan Capistrano Regional
Library Complex, Phase III - Roof Repairs; and,
2. Authorize Staff to receive bids.
SITUATION
A. Summary and Recommendation
Plans and specifications for repairs to the San Juan Capistrano Regional Library
Complex, Phase III - Roof Repairs have been prepared. Staff is requesting
approval and authorization to receive bids. A copy of the plans and specifications
is available for review in the City Clerk's office. A copy has also been placed in
the City Council Office.
B. Background
The San Juan Capistrano Regional Library, designed by Architect Michael
Graves, was opened in December 1983.
At the February 1, 2005 meeting City Council approved a budget and repair
strategy of four phases for the Library complex as follows:
Phase Cost
1. Site Work Repairs
$156,000
2. Building Repairs
$375,000
3. Roof
$145,000
4. Missing Features
$87,000
Total
$763,000
Agenda Report June 20, 2006
Page 2
The work proposed here constitutes the third phase of that repair strategy to
perform repair work for the Library Complex Roof.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
The City's Environmental Administrator has reviewed this project in accordance with the
California Environmental Quality Act (CEQA) and has determined that the project is
exempt from environmental review pursuant to Section 15301 of CEQA (Class 1:
repairs and maintenance of existing facilities).
FINANCIAL CONSIDERATIONS
The City budget for this work has been increased to $868,000 to allow for actual costs
of phases completed and anticipated increased construction costs of future phases.
The FY 06-07 budget proposes a total of $456,000 to complete the second phase and
for the final two phases of Library Repair Work from General Fund Reserves. $345,000
will, be carried over from FY 05-06. The roof phase work is currently estimated to cost
$160,000.
NOTIFICATION
The following parties received notification of this Council agenda item:
John C. Loomis, Thirtieth Street Architects*
Mary Eidsvold, Friends of the Library*
Teri Garza, Librarian*
Jose Marquez, Orange County Libraries Facilities Manager*
*Agenda report included
RECOMMENDATION
By motion,
1. Approve the plans and specifications for the San Juan Capistrano Regional
Library Complex, Phase III - Roof Repairs; and,
2. Authorize Staff to receive bids.
Agenda Report June 20, 2006
Page 3
Respectfully submitted:
Nasser Abbaszadeh
Engineering & Building Director
RH/BP: jcr
Attachment: 1. Location Map
Prepared by:
CC
Brian Perry, P.E.
Project Manager
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3MOO PASEO ADE AWO
SAN JUAN CAPISFRANO. CA 92675
(949) 4931 171
(949) 4931063 FAX
mlvw.san/uancap(strano.org
MEMBERS OF ME CITY COUNCIL
SAMA LEVATO
DIANE BXLHGATE
MAWNART
JOE SOTO
DAVID M. SIVERDUN
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
The City Council of San Juan Capistrano will meet at 7:00 p.m. on June 20, 2006, in the
City Council Chamber in City Hall, to consider: "Consideration of Approval of Plans
and Specifications and Authorization to Receive Bids - San Juan Capistrano
Regioinal Library Complex, Phase III - Roof Repairs (CIP No. 454)' — Item No. D3.
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Board and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at City Hall by 5:00 p.m. on
Monday, June 19, 2006 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a yellow "Request to Speak'
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Brian Perry, P.E.,
Project Manager. You may contact that staff member at (949) 949-443-6953 with any
questions.
The Agenda, including agenda reports, is available to you on our web site:
www.sanivancapistrano oro. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
council-anendas(a)sanivanCapistrano ora.
Meg Monahan, CMC
City Clerk
cc: John C. Loomis, Thirtieth Street Architects*; Mary Eidsvold, Friends of the
Library*; Teri Garza, Librarian*; Jose Marquez, Orange County Libraries
Facilities Manager*; Nasser Abbaszadeh, Engineering & Building Director; Brian
Perry, P.E., Project Manager
* Received staff report
San Juan Capistrano: Preserving the Post to Enhance the Future
CJ PnntW an 144%R.rycl.d P.Vu,
32400 PASEO ADEI.ANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4931171
(949) 4931053 FAX
www.sanJuancapalrano. org
June 21. 2006
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
MEMBERS OF THE CIV COUNCIL
SAMALLEVATO
DIANE BATHGATE
AYATT HART
JOESOTO
DAVID M. SIVEROUN
On June 20, 2006 the City Council of San Juan Capistrano met regarding:
"Consideration of Approval of Plans and Specifications and Authorization to
Receive Bids - San Juan Capistrano Regioinal Library Complex, Phase III - Roof
Repairs (CIP No. 454)" Item No. D3.
The following action was taken at the meeting: Plans and specifications for the San
Juan Capistrano Regional Library Complex, Phase III - Roof Repairs approved;
and Staff authorized to receive bids.
The following documents are in the process of being executed: n/a
If you have any questions regarding this action, please contact Brian Perry, P.E.,
Project Manager at 949-443-6953 for more detailed information.
Thank you,
Meg Monahan, CMC
City Clerk
Cc: John C. Loomis, Thirtieth Street Architects'; Mary Eidsvold, Friends of the
Library'; Teri Garza, Librarian'; Jose Marquez, Orange County Libraries
Facilities Manager'; Nasser Abbaszadeh, Engineering & Building Director; Brian
Perry, P.E., Project Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
0 P,In"E an IRS Racy,lud Payar
City Council Meeting
June 20, 2006
Agenda Item D3
Consideration of Approval of
Plans and Specifications and
Authorization to Receive Bids -
San Juan Capistrano Regional
Library Complex, Phase III -
Roof Repairs (CIP No. 454)