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11-0920_GEORGE G. BOGHOSSIAN & ASSOCIATES_Personal Services AgreementPERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this,` 'qday of " . �` 2011, by and between the San Juan Capistrano (hereinafter referred to as the "City") and George G. Boghossian & Associates, Inc. (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to perform design services for constructing two trails in the City's East Open Space, and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as fellows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," which comprise of consultant proposal and City Request for Proposal, attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date in the Notice to Proceed and shall terminate, and all services required hereunder shall be completed, no later than October 31, 2011. Section 3, Compensation. 3,1 Amount. Total compensation for the services hereunder shall not exceed $29,880 total contract amount including expenses as set forth in Exhibit "B," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3. 1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assi nment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between. any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. . By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work fa under this'Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law;_E-Verify_. 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E -Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E -Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at.http-://www.uscis.gov, or access the registration page at https://e-verify.uscis.gov/enroll/. Consultant shall certify its registration with E -Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's .findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, .arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of.the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks M associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.6 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 5 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Nasser Abbaszadeh, Public Works Director To Consultant: George G. Boghossian & Associates, Inc. 1111 N. Brand Blvd., Suite 202 Glendale, CA 91202-3071 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. M. Section 1 S. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN J AN CAPISTRANO f By:� ._ -,.,-' Sam Allevato, Mayor 3 � Omar Sand val, City Attorney 7 v... _ GEORGE G. BOGHOSSIAN & A-tSOC. INC. GEORGE G, MOGHOSSfAN RCE X436-1 r1VIL ENGINEERS LAND PLANNERS aVYtR June 21, 2011 Mr. Nasser Abbaszadeh City Engineer City of San Juan Capistrano Engineering & Building Department 3240 Paseo Adelanto San Juan Capistrano, CA 92675 RE: Request for Proposal (RFP) for: East Open Space Trails (At Ortega Highway & La Pata Avenue) Dear Mr. Abbaszadeh.: ll -243 George G. Boghossian & Associates, Inc. is pleased to submit this proposal to provide Professional Public Works Consulting Services for the subject RFP. We offer an outstanding project team with the technical qualifications, experience, staff resources, and enthusiasm needed to meet the requirements of the City and ensure a successful project. The primary focus of this project is to provide construction drawing and specifications for installing two trails in the City's East Open Space, located near the corner of Ortega and La Pata. The project will be comprised of two components: Class 1 Bikeway Trail (paved with striping & signage) and an Equestrian Trail (graded, compacted, unpaved) and shall be phased in three (3) design phases - Preliminary Engineering, Environmental Determination. (Not A Part of Proposed Scope of Work) and Final Engineering. The design team proposed by George G. Boghossian & Associates, Inc. for this project will have extensive knowledge and background in design and preparation of construction drawings and in working with the local agencies. For your consideration, the attached proposal is arranged to address the following: A. PROJECT TEAM Project organizational chart & key personnel resumes and qualifications B. FIRM EXPERIENCE Five projects relevant to RFP C. PROJECT APPROACH Itemized listing of tasks to be performed by consultant 17 ? '1 N. t�d`r<`�f� D R -t VD, i. "T 202 - GLE'VEMLE. CA 92, 2.3�J7 - [81 S) 24 1q9R-R a F4)< Its 7 B) 0990 City of San Juan Capistrano, RFT' for East Open Space "(rails (At Ortega Highway & La Pala Avenue) ' GGB Job, Ref. No.: 11-243 D. PROJECT SCHEDULING Proposed timeline for project completion E. RESOURCE REQUIREMENTS Schedule of hourly rates F. FEE SCHEDULE Proposed fees for project enclosed in a separate sealed envelope G. AGREEMENT Copy of City of San Juan Capistrano Service Agreement, which terms and conditions are to be made a part of this proposal and accepted as provided (Certifying statement below) H. INSURANCE Certificate of Insurance (COI) for proposed project We hope that you will find the proposal and quoted fee acceptable, and deem GGB & Associates' experience and capabilities worthy of selection for this project. After your review of our proposal, I would be very happy to answer any questions that you may have. As always, we look forward to the opportunity of working; with. the City of San Juan Capistrano. By this signature, I am also accepting all the terms and conditions as stated in Section G "Agreement"' of this RFP. With hest regards, GEORGE G�,EBOGHOSSIAN & ASSOCIATES, INC, G. Proposal 11-243 Page 2 of 50 City of S, uau Capistrano, RIP for Cast Open Space "rraiis (At Orae_ ighway & La Pata Avenue) 0613 Job. Ref. No., 11 INDEX A. Project Team......................................................................................................................4 1. Project Team..................................................................................................................4 2. Project Organizational Chart..........................................................................................6 3. Individual Resumes for Senior Team Members............................................................7 B. Firm Experience...............................................................................................................13 C. Project Approach.............................................................................................................14 D. Project Scheduling...........................................................................................................17 E. Resource Requirements...................................................................................................19 F. Fee Schedule.....................................................................................................................20 G. Agreement.........................................................................................................................23 H. insurance..........................................................................................................................32 Attachments......................................................................................................................36 Proposal 11-243 Page 3 of 50 A. Project Team City of.. aan Capistrano, RFP for East Open. Space Trails (At Ortc, Agway & La Pata Avenue) UUf3 Joh. RcC No.: i 1-243 A. PROJECT t. The proposed project team is comprised of professionals specializing in specific sub- categories of science and engineering. As a whole they will provide a wide range of high- quality professional services. In Section 1 below you will find short descriptions of each team member's main responsibilities for this project, in Sub -Section 2 we have provided a Project Organizational Chart and, in Sub -Section 3, full resume for each senior tearn. member. 1.' Team Members & Sub -Consultants Principal -Engineer -in -Charge: George G. Boghossian, PE GGB & Associates, Inc. Mr. George Boghossian will be overseeing the project as a whole and providing direction in complex instances and for the resolutions of any engineering issues which may arise during the project. He will also attend all meetings with City staff and provide conceptual (preliminary) design and. trail alignment based on the directives set forth in the project RFP and said meetings. Senior Project Manager: Eric G. Boghossian, LSIT GGB & Associates, Inc. Mr. Eric Boghossian will function as the Senior Project Manager and be the main liaison between the City Staff and GGB & Associates, Inc. All research, scheduling of surveying and design work will be under his supervision. Senior Desi_n Engineer: Ramiro Areas, PE GGR & Associates, Inc_ Mr. Areas will be responsible for preparation of the grading plan, retaining wall design, removals, quantities, construction specifications and details. Where needed, he will provide design, sizing & details for sitellocation- appropriate drainage; devices for the purpose of minimally disturbing the existing drainage patterns. Senior Survey Analyst: Rodolfo Hilario GGB & Associates, Inc. Mr. Hilario will be in charge of compiling a record base sheet of all the parcels of land within the project area. Mr. Hilario will assist in retracing legal descriptions and plotting of any meets and bounds descriptions. fie will work closely with Mr. Hernandez and Mr. Eric Boghossian in retracing and establishing the Horizontal control for the project area. Proposal 11-243 Page 4 of 50 City of! ooze Capistrano, RFP for Fast Open Space Trails (At Oru Senior CARD Draftsperson: ighway & La Para Avenue) CK313 Job. RK No.: 11-243 Eleonora Derozakyan GG -B & Associates, Inc. Ms. Derozakyan will be in charge of all ACRD Civil 3D drafting (2D & 3D). She has extensive experience in road rehabilitation design plan preparation, slope failure mitigation plan preparation and is able to produce clean, legible and well presented project plans. Land Survevor: Edward Hernandez GGB &.Associates, Inc. Mr. llernandez will be the Professional Licensed Land Surveyor that will be in charge of all land surveying including the establishment of horizontal and vertical control and topographic surveying. All field survey technicians will report to Mr. llernandez. Senior Administrator/Researcher: Mari Garabedian GGR & Associates, Inc. Ms. Garabedian will be the contact for all administrative matters (documents, billing, etc.) and the executive assistant to Mr. Eric Boghossian. She will also provide clerical/research support for all members of the project civil team. Proposal 11-243 Page 5 of 50 City of Smi Juan Capistrano, RFP for East Open Space Trails (At Ortega Highway & La Pata Avenue)1j�i GGl3 Joh. Ref. leo.: 11-243 r �� 2. Organizational Chart East Open Space Trails (At Ortega Highway & La Pata Avenue) City of San Juan Capistrano, Orange County, State of California City of San Juan Capistrano George G. Boghossian, P.E. .rincipal Engineer -[n -Charge Design: George G. Boghos Ramiro Areas Surveying: m PE Edward Hernandez, PES >E.::: RudolfoHilario' Office & Administrative: Mari Garabedian Proposal l l-243 Page 6 of 50 Drafting: Eleonora ©erozakyan city of e aan Capistrano, RFP for Ea4t Open space Trails (At Orte, ghway & La Pata Avenue) GG13 .rob. Ref. No.: 1I-243 3. Individual Resumes of Senior Team Members Provided in this section are the full Curriculum Vitae (CVs) of the following senior team members: George G. Boghossian, PE Principal -Engineer -In -Charge Y Eric G. Boghossian, LSIT - Senior Project Manager ➢ Ramiro Areas, PE Edward Hernandez, LS Rudolfo 1lilario Most Recent Experience Senior .Design Engineer Land Surveyor Senior Survey Analyst The three most recent public projects that were completed by Mr. George G. Boghossian and Mr. Eric Boghossian were contracted with the City of Glendale Public and City of Los Angeles (as noted below). 1. Brand Motorway and Fire Roads Restoration Project (Glendale) 2. Greenwich Road Repair Project (Glendale) 3. La Tuna Canyon Road (Los Angeles) The projects were all similar in scope and. included the following: Monument Preservation, Horizontal and Vertical Control, Topographic Surveying, Mapping, Assessment of Slope and Drainage Conditions, Plan & Profile Design, Grading Design Plans, Slope Stabilization Design Plans and Drainage Design Plans. The timely completions of the above projects were critical in order to be funded by the Federal General and Stimulus Programs and FEMA. All projects were designed and constructed within the time required by the City. Proposal 11-243 Page 7 of 50 City of c tan Capigtwio, REP for East Open Space trails (At Ojle�_ tighway & 1_a Pata Avenue) 0613 Job. Ref, No.: I1-243 i t �H , ':Z GEORGE G. BOGHOSSIAN P.E. Licensure: Licensed Civil Engineer: State of California RCL 3436.1 State rffNevada RCF J0529 Licensed General Contractor: California B-407338 Education: B.S. in Civil Engineering California State University -Los ,4ngeles B.A. in Art & Architecture University of Nebraska PROFESSIONAL EXPERIENCE In 1984, George G. Boghossian founded George G. Boghossian. & Associates Inc. and is currently serving as its President and. Senior Principal Engineer. Since its inception and in addition to his education and previous years of experience working under the supervision of long-time professional engineers, Mr. Boghossian has acquired extensive experience in all aspects of Civil Engineering, with the majority of projects catering to municipalities, school districts, private educational institutions and both residential and commercial land developers. Froin providing civil engineering services for school expansions and remodels, land planning and subdivisions, construction staking and surveying, to design and plan checking services for municipalities ---- his vast knowledge is a testament to the depth of experience acquired in the decades Mr. Boghossian has dedicated to the field of Civil Engineering, With his previous, extensive experience as the acting Public Works Director and. City Engineer for the City of South Pasadena, Mr. Boghossian is also very knowledgeable of inner workings and processes of municipalities which allows him to have a unique ability to cater to both his private clients seeking city approval of their projects, and municipal clients seeking an outside consultant to outsource certain aspects of their engineering aud. public works projects. During his tenure at the City of South Pasadena, he was in charge of all city facilities and employees of the Engineering, Water, Sewer, Street Maintenance and Parks Departments and attended all City Council hearings to present all matters pertaining to the departments under his supervision. Additionally, he has served as a Deputy flan Checker for the cities of South Pasadena, El Segundo, Huntington Park, El Monte, Azusa, Whittier and San ,yuan Capistrano for a combined duration of over 10 years and continuing through the present day. Plans checks span a wide variety of plans: architectural, civil (grading, storm drain plans, hydraulics, hydrology, street improvements, sewer, etc.), structural (building and retaining walls), plumbing, electrical and energy calculations. Additional projects assigned, were the supervision of the preparation of Traffic Striping, Signal and Control flans and complete Street Rehabilitation Plans of local, collector and major streets (Gas Tax and Prop."C"), utilizing various methods of reconstruction and the design of various capital improvement projects (water, sewer and storm drain), both including preparation of complete construction bid packages (general, special. and technical specifications, engineer's cost estimate and construction detail plans). With more than 35 years of overall professional experience in the field of Civil Engineering and in addition to providing construction supervision and contract administration services, George G. Boghossian has been instrumental in the design of many Federally aided major highway projects for CalTrans. Through the years, Mr. Boghossian has seen the field of Civil Engineering evolve through many different stages ,to its present multi -discipline state which has given him the advantage of deep understating of the industry that only experience can bring about. Specifically, his knowledge of the specific concerns and scenarios unique to Southern California and combined with experience in hillside grading, storm water drainage (open channel, reinforced concrete pipe, box systems, etc.), storm water retention and detention systems, hydrology and hydraulics, mud flow analysis, impact and retaining wall design, water distribution and supply systems, earthquake analysis and preparation of solar reports, gives him an edge along with an. uncommonly found, vast wealth of knowledge. Proposal 11-243 Page 8 of 50 Citv of S an Capistrano, RFP for Fast Open Space Traiis (At Otte, ghway & La Pata Avenue) GGB Joie. Ref. No,: 11-2�3 ERIC G. ►t iIAN Licensure: Eboation; LSIT No. ZL005693 3 years, Civil Engineering Major LS in progress California State University, Los Angeles PROFESSIONAL EXPERIENCE F,ric Boghossian, following in the footsteps of his father, George G. Boghossian who has been a mentor and advisor, has been a vital part of George G. Boghossian & Associates Inc. for over two decades. Ile is currently serving as a Vice president and Senior Project Manager. Working udder the supervision of George G. Boghossian, along with his education and training, Eric has a unique level of experience which only comes with working alongside experienced and knowledgeable professionals and combining it with a high level of expertise in current technology_ and software applications. Ills past experience as a contract employee for the City of El Monte, allowed him to acquire an excellent, working; knowledge of city processes of the likes of, Public Works conditions of approval for tracts and commercial projects, NPDES compliance, plan checking (tracts, parcels, lot line adjustments and grading plans) and attending the public counter, In his career, Eric has acquired extensive experience with various types of municipal projects, commercial and residential land development/re-development and educational institution design and improvement. With his training as a licensed surveyor, he brings a unique ability to each project --- visualization of site- specific geography and the ability to foresee most potential conflicts within civil engineering sub- disciplines of proposed designs. Ile has served as Project Manager on numerous educational. (both public and private), community and non-profit organizations and has an excellent knowledge of the specific requirements of such institutions. His expertise has made hire a frequent choice for architectural firms catering to the educational and recreational sector. With extensive knowledge of the plan approval process for most cities in the County of Los Angeles, Eric is well versed in the preparation processing of plans, ranging from lot line adjustments, land subdivisions and condominium conversions, to complete new residential and commercial construction projects and redevelopments. He has also assisted various municipalities in the process of acquiring County of Los Angeles approval on storm drain improvements and other projects falling under County jurisdiction. Eric spent the early years of his career mostly in the field, providing construction inspection and supervision services, complete topographic, boundary, as -built and A.L.T.A, surveys, and meeting with municipal plan checkers to process plana submittals for approval. This combined background in both civil engineering and land surveying; has allowed Eric to be an expert in survey analysis, construction staking, storm drain design, sewer design, and street improvements/rehabilitations. Eric's forward thinking and vision has been an inseparable and vital part of ilae excellence embedded in all of the projects undertaken by George G. Boghossian & Associates Inc. Proposal 11-243 Page 9 &50 City of uan Capistrano, RFP for Fast Open Space "trails (At Oft .ighvvay & La Pati Avenue) w�1� �1 GG13 Job. Clef. No.: 11-243 RAMIRO AREAS, P.E. Licensure: Education: Licensed Civil Engineer B".S. in Civil Engineering State of California RCE 564.13 Central American Uniiersity, Nicaragua State ofFlorida Mo. PE 52425 PROFESSIONAL EXPERIENCE Senior design engineer in charge of design, plan preparation and construction administration of residential, commercial buildings, civil structures, land development projects and structural assessments of existing buildings. Coordinates construction documents with project's architect, land developers, owners and other consulting firms. Over 25 years experience in the planning, analysis, design and administration of civil and structural projects. Working knowledge of several software programs. Proficiency in Etabs, Safe, Sap2000, PCA Programs, Microsoft Excel, EIS Visual Analysis, Adapt, RISA, Mathcad and AutoCA13. Professional History: • Desimone Consulting Engineers - Florida (May 1998 to September 2004) Senior Project Manager.- Senior project manager of several high-rise, commercial, educational and hospitality projects, including; remodeling and structural restoration, from schematics to constniction documents. Supervisor of project engineers, field inspectors, and Cad personnel. Coordinates final documents with project's owner and consultants. Prepares threshold plans, inspection reports, proposals, construction drawings, calculations, and project's specifications. • Riva, Timmons, and Partners — Florida (October 1993 to May 1998) Project Manager.- Performs structural analysis and design of residential, commercial, and industrial buildings, including hi -rises. Conducts field inspections and structural survey of existing buildings. Prepares inspection reports, construction_ drawings and project's specifications. Coordinates final construction documents, building permit processing and supervise drafting and support personnel. • George G. Boghossian and Associates -- California (November 1987 to August 1993) Design Engineer: Performs structural analysis and design of residential, and commercial buildings; structural pian checking-, grading and drainage analysis; planning, coordination and construction supervision of buildings, civil structures and street improvements. Prepares complete working drawings and project's specifications; inspection reports; surveys, tentative and final tract maps. • Dubon and Associates -- California. (May 1985 to November 1987) Design Engineer: Performs structural analysis and design of. residential, commercial, and industrial buildings; seismic strengthening of existing URM buildings; design of vehicular and pedestrian bridges, retaining walls and civil structures. Conducts building inspections and structural evaluation of existing buildings. Prepares inspection reports, cost estimates, construction documents, and project's specifications. Proposal 11-243 Page 10 of 50 Cit of .uan Ca �straao, RFP for East Open Space Trails At Orta Ji Iowa & La Pati Avenue Y h P P' E �$ Y ) 6C JB Job. Ref. Nn.: 1 x,.243 EDWARD F. HERNANDEZ, L.S. Licensure: Education: Registered Land Surveyor Old Dominion University, Norfolk, VA State of California No. LS 7358 Antelope Valley College, Lancaster, CA U.S. Navy Survey, Soils & Architectural Drafiing School PROFESSIONAL EXPERIENCE Mr. Hernandez zs a licensed surveyor with over 25 years of professional experience. The majority of his experience is working with the Los Ankles County Department of Public Works, providing survey project design and coordination support, mapping services for survey field crews and creation of ALTA surveys and courtroom exhibit maps for litigation purposes. He was responsible for all technical mapping and boundary analysis for field work. Many projects were related to road construction, flood control and other public works project types. Currently Mr. Hernandez is responsible for survey coordination, boundary analysis and management for construction and design project for the public and private sectors. He prepares legal descriptions, Records of Survey, Comer Records, Lot Line Adjustments, Lot Mergers, and provides technical support, for Tract and Parcel map submittals for various projects. He works closely with field and office staff to insure duality of data. Sufmrtag of professional experience & ex erose: • ALTA surveys, boundary analysis, section head for monument preservation and perpetuation at Los Angeles County Survey Division. • Oversee progress and status of field survey crews. • Coordinate with local agencies to resolve unforeseen issues. • Managed aerial survey contracts. • Coordinate survey design and construction project from office to field. • Supervise CAD group. • Worked closely with Los Angeles County Council on litigation projects. • Worked on construction and design surveys of road, flood control, public works, and community development projects. • Managed as -needed survey services contracts. Professional History 2006 — Present Consulting Surveyor 1985 —2007 L. A. County Department of Public Works Survey Division: field Surveyor, Party Chief, Survey Supervisor 1984-1985 GeoSoils, Van Nuys, CA: Field and Lab soils technician 1984— 1985 Leighton & Associates Westlalre, CA: Field and Lab soils technician 1980-1983 (.7nited Stated Navy Seebees: Engineering Aide. Proposal 11-243 Page 11 of 5p City of 5 aan Capistrano, RFP for East Open Space Trails (At Orte, ighway & La Pata Avenue) ?° �'- �� GGB .Fob. Ref. No.: l 1-243 „ Education: B.S. in Surveying and B.S. in Geodetic Engineering University of'Philippines PROFESSIONAL EXPERIENCE Prior to working at GGB & Assoc., Inc., and for the past 14 years, Mr. Hilario worked as a supervising Mapping Technician with the Department of Public Works, Mapping and property Management Division, Los Angeles County. While working at the county Mr. Hilario performed the following duties: • In -Charge of the establishment of the Los Angeles County Precise Data Base Network based on the California Coordinates System. Zone 5 and Zone 7. • Supervised activities of Special District Mapping engaged in precise mapping and survey analysis. • Plan and coordinates Engineering work involving coordination with the Planning Division in the revision of County Surveyor Base maps in compliance with the Inter - Department Engineering Committee. • Provided technical direction in the production, maintenance and checking of Cadastral, subdivision and C.S.B. maps, index and other types of maps. • Checked the most dif icult subdivision maps and record of survey in accordance with. the State Subdivision Map Act. • Reviewed the preparation of the more complex legal description of establishing new property lines, right-of-way, easements and district, city and county boundary lines. • Reviewed the preparation of cadastral maps based upon the California Coordinates Systern. • Reviewed and analyzed field surveys data to resolve conflicting lines in the preparation of court exhibits as required. Mr. Hilario has 16 years of experience with the Subdivision Section, Geodetic Section and Analysis Section Survey Division of the Los Angeles County Engineer & Facilities, performed the following duties: • Prepared reaps, map revision, legal descriptions writing, boundary and analysis. • Performed the checking of subdivision maps and records of survey in accordance with subdivision Map Act. • Engaged in the analysis and adjustment of horizontal control network of Los Angeles county; analysis of land subsidence surveys and vertical control survey. • Performed the reduction, calculation and tabulation of survey control data to be used in the Photograrnmetric mapping, boundary, centerline and section lines survey. Proposai 11-243 Page 12 of 50 B. . 10 City cif. uan Capistraw, RFI' for Fast Opcn Space Traits (At Om Aghway & La Pata Avenue) 3 as CiCit3 Job. Ref. Na.: I ]-243 "W FIRM EXPERIENCE Below is a list of five (5) relevant projects awarded to George G. Boghossian & Associates. Complete list of Municipal Projects may be requested by contacting our office. 1. Brand. Motorway and Fire Roads Restoration Project Owner: City of Glendale Type: Project scope consisted of restoration of unpaved fire roads and hiking trails within the City of Glendale Brand Mountain Recreational Open Space. The project consisted of restoring eroded slopes, washed out roadways, washed out drainage devices and off grade access roads and hiking trails. Restoration was required to be in a manner sensitive to the natural environment. Natural construction materials and techniques were specified to preserve the natural drainage patterns and protect the Blue Line stream which passed through the project area. Completed: Summer 2007 2. Greenwich Road Repair Project Owner: City of Glendale Type: Project consisted of restoring an 'unpaved fare road/hiking trail which was completely washed away during heavy rains. The project was located within an Environmentally Sensitive Area (ESA) Completed: Winter 2009 I La Tuna Canyon Road Owner: City of Los Angeles Type: Design and preparation of street improvement plans that incorporated an equestrian trail adjacent to the proposed street. Project deliverables consisted of complete PS&E's. Completed: Winter 2006 Proposal 11-243 Page 13 of 50 Ak City of i4� uan Capistrano, RFP for East Open Space Trails (At Orteg_ _,ighway & La ]'lata Awnue) GG13 Job. Ref No.: 1 I-243 ) C. PROJECT APPROACH Based on this RFP's Section III, Scope of Work, GGB & Associates, Inc. will follow the City -proposed phasing and perform all services as outlined below: PHASE 1 — PRELIMINARY ENGINEERING: 1. Research a. Survey Research Conduct research at the City of San Juan Capistrano Public Works Department and the County of Orange Survey Division to obtain all available centerline ties, record maps, deeds and vertical control benchmarks. Research shall include sufficient information necessary to establish horizontal control in relation to Orange County Land Base Coordinates NAD 83 State Plane VI and in. accordance to City of San Juan Capistrano Digital Submittal Standards (per Attachment "D" of subject RFP). b. Utility Research Conduct research at the City of San Juan Capistrano Public Works Department for any available utility substructure information/maps for project area. Provide notification to utility companies and request copies of substructure snaps for project area. c. Meetin%4s Schedule meetings with City staff in order to discuss the background, scope, objectives and other pertinent details of the project. 2. Survey a. Horizontal Control Analysis Perform pre -analysis of available survey information (center line ties, record maps and deeds obtained through research of County and City records. Establish preliminary horizontal control network of project area. b. Horizontal & Vertical Control Survey i. Perform field survey of pre -analyzed monun-lents and any other found monuments necessary to establish horizontal control in accordance with City of San Juan Capistrano Digital Submission requirements and in relation to Orange County Land Base coordinates. ii. Establish temporary vertical control benchmarks within project boundaries. c. Topographic Survey Perforrn Topographic Survey of project area utilizing established horizontal and vertical control network. Proposal 11-243 Page 14 of 50 City of Su.. ,uan Capistrano, 8111 for Hast Open Space Trails (At Orteg.. ,,ighway & U Pani Avenue) GG13 .to. Ref. No., 11-243 d. Survev Base & Utility Mannin i. Map all data obtained from topographic survey and prepare a complete Topographic Survey base map of the project area locating all visible improvements, contours and property boundaries of project area. ii. Map information obtained from utility company s'ubstracture maps. 3. Preliminary Layout Plan Prepare Preliminary Layout of proposed Bikeway and Equestrian Trails. Plan shall, at a minimum, identify, address and incorporate all design standards set forth in project RFP attached herewith as Attachment "A" and made apart hereof 4. Coordination Meetings Attend coordination meetings with City Staff to discuss proposed improvements, project limits, utility relocations, and other project coordination items pertinent to preliminary and final. engineering phase. PHASE 2 — ENVIRONMENTAL DETERMINATION: Review Notice of Determination filed with. County of Orange by the City of San Juan Capistrano. PHASE 3 — FINAL ENGINEERING: 1. Construction Drawings Provide final construction drawings at a scale of 1"=20' for the proposed classl Bikeway Trail and Equestrian Trail per the City staff approved Phase I Preliminary Design Plans. The Construction Plans shall include all pertinent design details of construction as necessary to construct improvements as described in this RFP (including details to modify/relocate any affected drainage facilities, utilities, etc.). 2. Retaining Wail Design Provide retaining wall structural design for any proposed retaining walls introduced within. the project limits (for bikeway and equestrian trail) including details of construction. The structural design shall be based on conservative soils design data and/or soils engineer's design parameters (provided by client). 3. NPDES Compliance a. Notice of Intent (NM Prepare a Notice of Intent (NOT) with the Regional Water Quality Control Board (RWQCB) as required for soil disturbing construction activities. b. Local StormWater Pollution. Prevention Plan (LSWPPP) Prepare a Local Storm Water Pollution Prevention Plan (LSWPPP) to identify, address and/or mitigate potential pollutants generally associated with this type of construction, detailing stormwater pollution prevention measures Proposal 11-243 Page 15 of 50 City of Su , uan Capistrano, RFI' for Fast Open Space `C'rails (At Ortel,, .ighway & La Pata Avenue) GCrB lob. i2ef. No., 11-243 and type of Best Management Practices (BMPs) to be implemented during all phases of construction. c. Water. Quality Management Plans W MP Prepare a Water Quality Management Plan (WQMP) in accordance with the requirements of the San Diego Regional Water Quality Control Board (SDRWQCB) and to r inimize the adverse effects of the proposed development on site hydrology, runoff flow rates and pollutant loads. 4. Engineer's Cost Estimate Prepare detailed engineer's cost estimate for 50%Q, 90% and 100% plan check submittals. 5. Bid/Construction Package Prepare project specifications and contract documents inclusive of the bid schedule and general & special provisions for bidding and construction in accordance with City format. G. Finan Deliverables a. Provide reproducible Mylar plans (24"06") layered format in accordance to OCLB (Orange County Land Base) coordinates NAD83 State Plane VI and City of San Juan Capistrano digital submittal standards. b. CD-ROM containing deliverables in AutoCAD DWG format, full size PDF and reduced -size (I. "x l 7") PDF. c. Provide one (1) hard copy and a CD-ROM of project specifications and contract documents in Microsoft Word for Windows (Version 2007). Proposal 11-243 Page 16 of 50 D. Project Scheduling City of aan Capistrano, RFI' for Fast Open Space "C'rails (At Otte, ighwaq & I,a Tata Avenue) GGB lob. Ref. No.: 11-243 A PROJECT SCHEDULING 'The following proposed project schedule is based on the infonrnation provided by the City of San Juan Capistrano and our preliminary research. It is understood that certain tasks may take longer than anticipated as unknown factors may influence the ability to perform the tasks set forth in the time frame noted. Every effort will be made for strict adherence to the proposed timeline with the understanding that there may be a change in the duration of individual tasks — both longer and shorter time frazzles of completion are possible. ASSUMED START DATE —JULY I s'% 2011 PROJECT SCHEDULE CHART ON FOLLOWING PAGE Proposal 11-243 Page 17 of 50 N r Q {i3 CES W tio CLS b.A a) Y L 0 4-° m Q N � Z m 13J N LJ � CLS � � o t/7 Cf1 � L°3 CL3 " LLJ 0 C- CB Ln fa U c CLS c C[f 4- 0 At PrnnoRM 11-243 Pane 1A of rill E. Resource . -�-\equirement City ofSan Tuan f_. .;t7ac�o, RFP for Past Open Space trails (At 01legaCzghwa, . La hafa venue)' 1 q,9i GOB Job Ref'. Wo I t-24.3 � p ,r E. RESOURCE REQUIREMENTS SCHEDULE OF HOURLY RATES CLASSIFICATION FEE RATEIHOUR ENGINEERING: Principal Engineer ...................... .$135.00 SeniorTraject Engineer............................................................................................$1..25.00 Senior Design Engineer ............................................................................................$110.00 SeniorProject Manager.............................................................................................$100.00 Associate Engineer.....................................................................................................$ 95.00 DesignEngineer.........................................................................................................$ 85.00 Senior CAD Draftsman............................................................. ........................$ 80.00 SURVEYING: Three -Man Field Tarty........................_.......................................... Two -Man Field Tarty..................................................................... Supervisor — Mapping Services ..................................................... Senior Survey Analyst................................................................... SeniorCalculator......................................................................... OFFICE SUPPORT: Clerical/Administrative Support ............................................... Proposal 11-243 Page 19 of 50 ........................ $65.00 F. Fee Schedule City of San Juanstrand, RFP for East Omen Space; trails (At Ortega Highw_ . La Pam Avenue) r �' GGD lob. Ref. No.: 11-243 F. FEE SCHEUDLE PER SCOPE OF WORK SHOWN IN ATTACHMENT "A" CITY RFI' FOR EAST OPEN SPACE TRAILS (AT ORTEGA HIGHWAY & LA PATA AVENUE) GGB Job, Ref. No.: 11-243 IN THE CITY OF SAN JUAN CAPISTRANO IS HEREBY ENCLOSED IN A ,SEPARATE SEALED ENVELOPE Proposal 11-243 Page 20 of 50 City of, _ Juan Capistrano, RFI' for Last Open. Space trails (At Oif.et; _ _ aghway & La Pata Avenue) GGB Job. Ref. No.: 11-243 G. AGREEMENT Proposal 11-243 Page 23 of 50 PERSONAL SERVICES AGREEMENT THIS AGREEMENT.is made, entered into, and shall become effective this XXt" day of Month, 201?, by and between the San Juan Capistrano (hereinafter referred to as the "City") and XXXXXXXXX (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires .to retain the services of Consultant regarding the City's proposal to perform the YYYYYYYYYYYYYYYYYYY, and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work, The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," which comprise of consultant proposal dated April XX, 2011, attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date in the Notice to Proceed and shall terminate, and all services required hereunder shall be completed, no later than April 30, 2012. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $XX,XXX total contract amount including expenses as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3. 1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. Proposal 11-243 Paae 24 of 50 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement, These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assi nment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. Ali persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. FaMEa[!jy with Work and/or. Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated: the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Pr000sal 11-243 Paw 25 of 50 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law; E Verify. 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E -Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E -Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new. employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at http://www.uscis.gov, or access the registration page at haps://e-verify.uscis,gov/enroll/. Consultant shall certify its registration with E -Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Proposal 11-243 Paoe 26 of 50 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VI I or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks CI Proaosal 11-243 Paae 27 of 5b associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, eit-her -the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation, If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as. additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied, 14.6 (Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 61 Pr000sal 11-243 Pace 28 of 50 14.7 Teras of Compensation Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Nasser Abbaszadeh, Public Works Director To Consultant: XXXXXXXX YYYYYYYYYYYY City, CA 9xxxx Section 17. Attorneys` Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. A Proposal 11-243 Paae 29 of 50 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute Shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Omar Sandoval, City Attorney CITY OF SAN JUAN CAPISTRANO MR Karen Brust, City Manager CONSULTANT 7 Pr000sal 11-243 Paae 30 of 50 (THIS PAGE INTENTIONALLY LEFT BLANK) Proaosal 11-243 Paae 31 of 50 City «f, .fuan Capistrano, ItFY for East OpeGa Space trails (At Orte6 .Jghway & La 'ata Avenue) � } GGBJob. Ref No.: 1I-243 y�✓r`;i H. INSURANCE Proposal 11-243 Page 32 of 50 AC®RD,, CERTIFICA -:OF LIABILITY INSM.__ SCEDATE(MMIDONY) C,/22/2011 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ^,ealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 99 S Los Robes Ave Ste 540 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR a,sadena, CA 911-01 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 625 844-3070 INSURERS AFFORDING COVERAGE _- ......._.,_..,._ - 4SURED INSURER A: Travelers Indemnity Co. of Connecticut feorge G Boghossian & Associates, Inc. iNSURERB:XL Specialty Insurance Co. _._ 1111 N. Brand Blvd., Suite: 202 �INsuRERc:TYave'lers Pro ert ^lendale, CA 91.202-3023 - p _-y_ {'asuaLty,C`o of Ameri--_ IS 241-9998 INS D: [ INSURER E: COVERAGES TE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE: FOR THE POLICY PERIOD INDICATED. �TWITHS'1ANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT' TO WHICH THIS iRTTFIC'ATL MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS S08,1BCT TO AT.'t, 'T'Hf:, iERM,S, EXC-LUSIONS AND CONDI'T'IONS OF SUCH POLICIES. AGGREGA'T'E LIMITS SHOWN iNAY HAVE BEEN REDUCED BY PAID CLAIMS. _ ...,—._....__.. --- - ... ..._. _�.--.--T-_....................... ..m.m..... ................ ._. ......... INSR [ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS • iI GENERAL LIABILITY 6892887l,590 7/29/201.0 %/29/2911 I„ EACH OCCURRENCE $1s_00.©—,.000 F COMMERC?AL GENERAL L€ABILITY X - .. .. FIRE DAMAGE. (Any one fire? $1 000 000 €CLAIMS MADE [� _- OCCUR MED EXP (Any one person) i _$ 1 {j rj Q Q 'PERSONAL & ADV INJURY $ ;I,-9 d S (; Q GENERAL AGGREGATE 'L c AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPfOP AGG $ 2 , ()() o PRD- - POLICY IX LOC AUTOMOBILE LIABILITY BA4 5 8 9 L4 2 8 7/29/2010 7/29/2011 COMBINED SINGLE LIMIT ANY AUTO (Ea accident} $1 , r S 0 AC,i. OWNED AUTOS i .BODILY INJURY $ I SCHEDULED AiiT05 (Per person) Miif2IB AUTOS NON -OWN EDAU'IOS BODILY INJURY (Per accident) $ No Owned Autos PROPERTY DAMAGE $ (Per acci(fent) GARAGE LIABILITY AUTO) ONLY - EAACCIDENT $ ..�._,__,,. 11 i3 ANY AUTO EA ACC $ OTHER THANAN ..$ _ AUTO ONLY: AGG EXCESS LIABILITY EACH OCCURRENCE $ I OCCUR CLAI AGGREGATE $ DEDUCTIM E I RE] EN TION $ $ WORKERS COMPENSATION AND T,jB 6 8 1 5 Y 1 0 8 VVC 7/29/2010 17/29/2011 X T RY TATIT 0TH - r EMPLOYERS' LIABILITY ' E.L. EACH ACCIDENT $1 000, 00 O E.L. DISEASE - EA EMPLOYE i $1, a ( � � Q 0 1 E.L. DISEASE - POLICY LIMIT $1 0 0 fl 0 OTHER IDLDS9688396 8/7/2010 8/7/2011 $1,000,000 per Claim Professional Liability [ 1$2.,000,000 Annual Aggr. i ESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPEC[AL PROVISIONS East Open SpaCe Tx'a,:.ls {At Ortega Hwy & La Data. Ave) (GGT Job 411-243) -- City of ,San Juan Capistrano, its elected d appo,:nted officers, agents and employees are named as additional insured as r spects t;o general liability £or claims arising from the operations of the named insured as require -,d per contract or agreement. CERTIFICATE HOLDER AUDITIONALINSURED; INSURER LETTER: CANCELLATION10 Day Notice for Non-Paymnt of Prem SHOULC ANY OF THE ABOVE DESCRIBED POLICIES BE CANCE.'LLEI7 BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER City of San Juan Capistrano* WILL MAIL 30 DAYS WRITTEN NOTICE TO THE CER`S`IFTCA` F HOLDER Attn: City Clerk's Office TAMED TO TATE LEFT. 32400 Paseo Adelarto San jean Capistrano CA 92675 CORD 25-S (7/97) AUTHORIZED REPRESENT Proposal 11-243 Page 33 of 50 RD CORPORATION 1988 POLICY NUMBER: 6802887L590 COMMERICAL GENERAL LIABILITY ISSUE DATE:6/21/2011 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONALI1 (ARCHITECTS, ENGINEERS AND SURVEYORq) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE DAME OF PERSON(S) OR ORGANIZATION(S): City of San Juan Capistrano* Attn: City Ci.erk's office 32400 Paseo Adelailto San Juan Capistrano CA 92675 PROJECTILOCATION OF COVERED OPERATIONS: *City of San Juan Capistrano, its elected/appointed officers, agents & employees --- RB: East Open Space 'Trails (At Ortega Hwy & La Pata Ave) (GCB Job #11-242) PROVISIONS A The following is added to WHO IS AN INSURED (Section II): The person or organization shown in the Sched- ule above is an additional insured on this Cover- age Part, but only with respect to liability for bod- iIy injury" `property damage" or 'personal injury caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing oper- ations; In connection with premises owned by or rented to you; or C. In connection with your work and included within the "products -completed operations hazard." Such person or organization does riot qualify as an additional insured for "bodily injury", "property damage" or "personal injury' far which that person or organization has assumed liability in a contract or agreement. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply to the render- ing of or failure to render any "professional Services", e. The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that 'contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declarations for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section Ill) for this Coverage Fart. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL. GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a contract or agreement requiring insurance that, for the addi- tional insured shown in the Schedule, the insur- ance provided to that additional insured under this CG D3 82 09 07 O 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission Proposal 11-243 Page 34 of 50 Page t COMMERICAL GENERAL LIABILITY Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we will not share with the other insurance, provided that: () The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance" for such additional insured. But this insurance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured when the additional insured is also an additional insured under any other insurance. C. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury„ `:property damage" or "personal CG D3 82 09 07 injury" arising out of "your work" on or for the project, or at the location, shown in the Schedule above, performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insurance" with that additional insured entered into by you before, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement under which you are required to include the person or organization shown in the Schedule as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal injury" is caused by an offense committed: a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. Page 2 O 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission Proposal 11-243 Page 35 of 50 City of ,uan Capistrano, RFII for Fast Open Space trails {At Ortel, ighway & La Tata Avenue) � � � GGi3Job. lief. No.: 11-243 .�� ATTACHMENT "A." City of San Juan Capistrano RFP Proposal 11-243 Page 36 of 50 Request for Proposals Page 1 REQUEST FOR PROPOSALS EAST OPEN SPACE TRAILS INTRODUCTION May 23, 2011 The City of San Juan Capistrano is requesting proposals from qualified consultants to provide construction drawings and specifications for installing two trails in the City's East Open Space, located on the southwest corner of Ortega and LaPata. it. EXISTING CONDITIONS & IMPROVEMENTS The City desires to install two trails on the southwest corner of Ortega and LaPata. as described below: The City purchased the property, known as the East Open Space in early 2010, in order to preserve the open space and continue the recreational activities that the property has provided to the region in recent decades. The project will be comprised of two components: Class 1 Bikeway Trail This will link City's trails to the future Ranch Development trails. The Bikeway will be 1,700 feet long, 20 feet wide, paved with asphalt, and will include striping and signage. The project will include a rest stop, bicycle rack, water fountain (from a future water source), and other amenities. Equestrian Trail This trail will be about 3,700 feet in length with trail fencing on both sides. The trail will be graded and compacted, but not paved. The trail will include a staging area in the general vicinity so that the equestrian community can park their trailers and enjoy the trails (the staging and parking areas are not part of this project). The City will maintain and operate the trails as part of its network, which currently stands. at 42 miles. PrODOSa[11-243 Paae 37 of 50 Request for Proposals Page 2 The project will ensure that access is granted under the Americans with Disabilties Act (ADA) requirements. III. SCOPE OF WORK The following tasks will be included: A. Investigate available City records at all the locations. B. Perform land surveys to determine lines and grades. C. Identify potential impacts on adjacent properties. D. Review and incorporate: • Removal of existing barriers, if any. • Alteration to existing green space, if any. • Removal of trees, if any. • Identify utilities and their relocation. • Need for retaining walls (such work should be avoided if possible). • Identify and incorporate connections to existing or future trails. E. Perform cost analysis and provide construction estimates. F. Identify traffic control issues during construction and recommend safety measures. The proposal shall identify a concise description of the scope of work the consultant will use to develop and manage the project. The following are expected as minimum: In keeping with the existing open space elements, San Juan Creek and its immediate surroundings, the new trails will be designed in a manner to respect the natural environment. City staff has carefully reviewed the area and developed the following specific goals: a. Trail alignments will be curvilinear, provide vital linkages to complete the regional network, and utilize sustainable design in conformance with the natural environment. b. Trail alignments will preserve existing vegetation by removing only as much as necessary to accommodate the trails. c. While the planned trails are 20 feet wide, they will vary in width in sensitive areas in order to preserve scenic amenities and provide possible buffer areas between adjacent land uses. d. Where trail alignments include existing trees, particular attention for preservation will be incorporated into design plans. e. Trail alignments will respect natural iandforms and not require significant grading to implement. Proposal 11-243 Pane 38 of 50 Request for Proposals Page 3 f. Ensure trail uses are environmentally sensitive (water quality and erosion issues). g. Establish contacts and work cooperatively with Resource Agencies (for habitat and sensitive areas). Design Standards AASHTO design standards will be used for the bikeway project. For the equestrian trail, the City standard drawing is attached and design and construction will follow the following general guidelines: Trail widths will be 20' wide to the degree possible. The trail may. be narrower if the natural setting dictates it, but under no circumstances to be less than 10'. In order to reduce erosion and maintenance problems, disturbance of the soil surface will be kept to the minimum. Only rocks, stumps, and roots which interfere with passage will be removed. The degree of cut allowed on a slope depends on the soil type, hardness, etc. Slope cuts will be at a minimum of 2:1, but not so steep that erosion or loss of stability will result. Transitions on all cuts will be such that the trail will be molded into the terrain. Also, a berm of earth or rock, on the outside edgewill be placed if necessary. Steep areas may be handled by terracing and building steps. These must be reinforced with stone or wood. The proposed trails will provide connectivity to similar facilities, be fully ADA compliant, and provide unlimited access to users under normal operating conditions. The equestrian trails in the City are multiuser trails and they are open to any non - motorized user. Additional design standards are attached to the RFP. Phase 1 — Preliminary Eng inq eerie Obtain and review existing plans for the area , utilities (storm drain, water, sewer, etc.) within the limits of the project. Perform topographic survey to locate existing infrastructure and other significant features as necessary to prepare the project plans. Identify any potential barriers to the project. Preliminary property surveys will be available and furnished to the selected consultant. Provide utility company notification and coordination by certified mail regarding existing and future facilities, potential conflicts, relocations, etc. A copy of all notices I correspondence shall be provided to the City for records. Prepare a Preliminary Layout Plan showing the proposed improvements and affected facilities, including all necessary dimensions and details, for review and approval prior to preparation of final plans. Attend coordination meetings with City staff regarding proposed improvements, project Limits, utility relocations, and other project coordination items pertinent to preliminary and final engineering phase. Pr000saf 11-243 Paae 39 of 50 Request for Proposals Page 4 Phase 2 = Environmental Determination Not A Part of Proposed Scope of Work A notice of determination was filed with the County of Orange in 2004. The larger project, The Ranch Plan, included the development of the two trails covered in this RFP. Phase 3 — Final Engineering 1. Prepare construction Plans (including details to modify f relocate any affected drainage facilities, utilities, etc.) as necessary to construct improvements as described in this RFP. Trail improvement plan shall be developed at V=20' horizontal 2. Prepare Retaining Wall Plan, if any, where needed. 3. Prepare an engineer's estimate of construction cost for each plan check submittal to the City for review. 4. Prepare project specifications and contract documents inclusive 'of the bid schedule and general & special provisions for bidding and construction in accordance with City format. 5. Prepare a Notice of Intent (NOI) and address water quality issues for treatment of runoff. The Notice of Intent will be filed by the City. 6. Address soil erosion issues for the construction and post -construction phases of the project. 7. Provide reproducible Mylar pians 24"x36" and a CD of the plans in AutoCAD .DWG (or DXF) layered format using OCL.B (Orange County Land Base) coordinates NAD83StatePlane VI., in accordance with the City's digital submittal standards (see Attachment "D"). All improvements shall be on separate layers in AutoCAD. Pians in .PDF format to allow for half-size (11"x17") plan reproductions shall also be included. 8. Provide one hard copy and a CD-ROM of project specifications and contract documents in Microsoft Word (version 20307) for Windows. IV. REQUIRED SERVICES The City requires the services of a professional consultant for the services as outlined above. The work program shall take into consideration the following items. A. Meet with City staff prior to the beginning of work to discuss background, ProoDsal 11-243 Pape 40 of 50 Request for Proposals Page 5 scope, objectives and other pertinent details of the project. B. The consultant shall attend periodic meetings with City staff at various stages of the project as needed. Perform field work as necessary. C. Submission of 50%, 90%, and 100% plans are required. V. CITY SUPPORT Existing documentation in City possession will be provided to the consultant. VI. CONTENT OF THE PROJECT PROPOSAL The consultant's response to the City's Request for Proposal should provide the following information, using the same format and sequence: A. Project Team An organization chart indicating project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved . with this project, including personnel from sub - consultants. For the project engineer and project manager, include information for three (maximum) recent projects on his/her record of completion compared to the original project schedule. B. Firm's Experience List a maximum of five projects of similar scope, which your firm has provided to other public agencies in the greater Los Angeles area. For each project, provide the following information: Location, owner, type, and year work was completed. If 'any portion of the project is sub -contracted, provide similar information for a maximum of three projects. C. Project Approach Discuss the methods and procedures that will be used for this project. D. Project Scheduling Provide a schedule identifying milestones for the major tasks in this project, beginning with the notice to proceed. E. Resource Requirements Provide a man hour and fee estimate by item identified in Section IV. Also provide a total "Not to Exceed" design fee for the project. Proposal 11-243 Paae 41 of 50 Request for Proposals Page 6 It should be noted that the amount of retention shall be 10 percent for the contract and a reduction in the amount of retention percentage will not be allowed. Retention will be released upon the City's acceptance and approval by the City Engineer of the final plans. F. Fee Schedule Provide the hourly rates of all personnel assigned to the project. The fee proposal shall be submitted for the consultant services outlined in the scope of work. The basis of payment for the services provided under this agreement shall be a riot -to -exceed fee. The City shall reimburse the. consultant for actual costs (including labor costs, employee benefits, overhead and other direct costs) incurred by the consultant in performance of the work. The fixed fee shall not be altered unless there is significant alteration in the scope, complexity, or character of the work to be performed. The proposal fee shall be submitted in a separate, sealed envelope. G. Agreement Attachment C is a copy of the City's service agreement. A statement MUST be made in the proposal that all terms and conditions are acceptable. If any revisions are requested, they must be described in full. Please note the E - Verify provision in the Agreement. H. Insurance Proof of insurance requirements addressed in Section Xl of this Request for Proposal shall be submitted with the Proposal. VIE. SUBMITTAL OF PROPOSAL Three (3) copies of the proposal shall be presented in a sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to the CITY OF SAN JUAN CAPISTRANO, PUBLIC WORKS DEPARTMENT, 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675, Attention:: Nasser .Abbaszadeh. The envelope shall be clearly marked with the notation "DO NOT OPEN -PROPOSAL." The proposal shall be delivered to the addressee on or before 3.00 P.M. on June 21, 2011. Vlll. SELECTION PROCEDURE Criteria for the evaluation of the proposals may include, but need not be limited to, the following: A. Completeness of proposal. Pronosal 11-2.43 Paoe 42 of 50 Request for Proposals Page 7 B, Firm and key project team members' experience in performing similar work. C. Firm and key project team members' record in accomplishing work assignments for projects in the agreed work. D. Consultant's demonstrated understanding of the scope of work. E. Quality of work previously performed by the firm. The City will evaluate ail proposals. Weighted values will be assigned to each criterion, IX. ORAL INTERVIEWS The consultant will be selected solely based upon written proposal. X. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the respondent. The City will provide only staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a respondent. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. XI. INSURANCE/INDEMNIFICATION The consultant's attention is directed to the insurance requirements below. It is highly recommended that consultants confer with their respective insurance carriers or brokers to determine in advance of proposal submission the availability of insurance certificates and' endorsements as prescribed and provided herein. If a contracted firm fails to comply. strictly with the insurance requirements, that consultant may be disqualified from award of the contract. The consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the consultant's performance. The cost of such insurance shall be borne by the consultant. A. Minimum Sco e of Insurance Coverage shall be at least as broad as; 1. Occurrence -based Broad Form Comprehensive General Liability. P(ODOsal 11-243 Paae 43 of 50 Request for Proposals Page 8 2. Worker's Compensation insurance as required by state law and employer's liability. 3. Hold harmless and additional insured endorsements. B. Minimum Limits of Insurance The consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General'Liability Insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract, or consultant shall receive written permission by City for variation. 2. Workers' Compensation and Compensation limits as required California and Employers Liability, Employers Liability: Workers' by the Labor Code of the State of 3. Professional Errors and Omissions: $1,000,000. C. Deductibles and Self-insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either; the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expense. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions.: 1. General Liability a. The City, its officers, officials, employees and volunteers are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. b. The consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. Pr000sal 11-243 Paoe 44 of 50 Request for Proposals Page 9 c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. Coverage shall state that the City insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses. 3. All Coverages Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of not less than A:VII. The consultant shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required policies at any time. The Consultant shall save, keep and hold harmless the City, its officers, officials, employees and volunteers from all damages, costs or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omissions of the Consultant, any of the Consultant's employees, or any sub - consultant. X1 1, ADDITIONAL INFORMATION If you have any specific questions with regard to this project that are not covered by this RFP; they should be set forth in writing and delivered to the undersigned. All such questions received in this manner will be expeditiously answered. After a consultant is selected, the City Engineer will initiate final contract negotiation. If an agreement on the fee cannot be. reached, the City reserves Prorosal 11-243 Paae 45 of 50 Request for Proposals Page 10 the right to end negotiations and enter into negotiations with another firm. XIV. CONTACT Please direct all your inquiries to the undersigned at San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan Capistrano, CA 92676, or 9491443-6398. Sincerely, Nasser Abbaszadeh, PE Public Works Director Attachments: A. Vicinity Map B. Layout of proposed trails C. Typical trail construction D. Personal Service Agreement (sample, please note the E -Verify provision therein). Pr000saf 11-243 Pane 46 of 5f1 Request for Proposals Page 11 DESIGN STANDARDS Equestrian/hiking trails as designated on the General Plan. Map are intended to be designed as an independent trail system to serve the riding and hiking needs of the community. Some trail alignments have been designed to utilize existing or proposed service roads. Service roads, paved or unpaved, are designed to provide service vehicle access (fire, utility or maintenance). They may also be used by private vehicles restricted to servicing individual equestrian stable or ranch land. Trails utilizing said service routes should be designed to accommodate said vehicles use, for example entrance barricades should be designed to allow for restricted vehicle passage. Equestrian and Hiking Trails 1. Methods - visible evidence of trail construction should be confined to the trail width. Construction should attempt to make as little impact on the natural environment as possible. 2. Grades - Grades should be held to a maximum of 8 percent. Steep grades are tiring for hikers and horsemen and create erosion problems. Long, gradual switchbacks should be used rather than short, steep switchbacks. 3. Trail Construction - Generally, trail width should be 10' to 20' wide. The trail may be narrower if approved by the city, but under no circumstances less than 10'. The trail width should be determined by amount and intensity of use, as well as topography and vegetation. In order to reduce erosion and, therefore, maintenance problems, disturbance of the soil surface should be Dept to a minimum. Only rocks, stumps, and roots which interfere with passage should be removed. The degree of cut allowed on a slope depends on the soil type, hardness, etc.: Make slope cuts at a minimum of 2.1, but not so steep that erosion or loss of.stability will result. Make transitions on all cuts so that the trail will be molded into the terrain. Construct the trail with provision for settling and sloughing. On side slopes, loose material which may slide onto the trail should be removed. Also, a berm of earth or rock, on the outside edge, of the trail may be necessary. Steep areas may be handled by terracing and building steps. These must be reinforced with stone or wood. Steps simply cut into the slope should not be used, as these become slippery when wet, and eventually erode. Steps should be negotiable by horses and they must be broad, flat terraces, with at least 8' between steps (See exhibit A). 4. Vegetation - Vegetation should be preserved as much as possible to protect h aesthetic quality of the trail. Vegetation should be cleared to a Pronosal 11-243 Pace 47 cf 50 Request for Proposals Page 12 height of 10' and should be cleared to a width of at least 10'0" at shoulder height (see Exhibit B). Pruning along trails should be selective. Good pruning practices should be followed, including cutting branches off flush with the limb, and stems flush with the ground (see exhibit C). Stumps may be treated to prevent sprouting. large limbs should be pruned flush with the trunk and wounds sealed to prevent decay. Dead and dying limbs and snags which may fall on the trail ishould be removed. Ground cover plants and low shrubs should not be cleared except from the actual frail. Spot spraying with herbicides is permissible when poison oak predominates or hand pruning is ineffective in keeping trails clear. Where a trail is on a side slope, the vegetation on the uphill side will be more invasive and should be cut back more severely than vegetation on the downhill side (see exhibit D). Vegetation should be allowed to return to cut slopes to increase stability. Where appropriate, any replanting should be in conformance with land use development plans. Replant areas with vegetation indigenous to those areas or compatible with plantings already in place. 5. Drainage W Drainage is the most important item in trail construction; it requires a special study of the precipitation, runoff, springs, and streams in the area. Surface water must be diverted from the trail's surface before it builds up to an erosive force. The method used to drain the trail will depend on the quantity and speed of water and the type of soils in the area. The best and simplest drainage is to, slope the trail surface, 1 percent - 3 percent, to allow the water to sheet off, rather than run in a stream. Low grades help prevent drainage problems; steep grades allow the water to run faster building up erosive force. Minor rivulets crossing the trail can be directed along a water bar (see Exhibit E). Trails crossing larger streams, whether permanent or intermittent, may require a bridge or an "Arizona" crossing (drainage pipe system). See Exhibits F and G. If a drain pipe system is used; it . is very important to prevent erosionat the outfall end by providing rip -rap or other hard surface for the water to hit first. If this is not provided, the water leaving the pipe will erode the surface below it, and eventually the fill around the downslope end of the pipe. The installation of rip -rap is to be placed, such that it does not conflict with the trail area. Avoid causing off -trail drainage problems, such as erosion or siltation, by careful culvert placement, 6. Surfacing - The trail may be treated or surfaced in areas where: The dust caused by trail use presents a problem; it is needed to prevent erosion; or it is needed to improve slick or muddy conditions. The Pronosai 1 i-243 PaoE, 48 of 50 Request for Proposals Mage 13 color and type of material chosen for surfacing, whether bark, gravel, etc., shall be compatible with the environment through which the trail passes. The surfacing material must not create severe runoff or erosion problems. When trail crosses driveways, a non -slip surface shall be applied (broom/rake finish). 7. Structures - Structures may include water bars, drain pipes, retaining walls, bridges, etc. If possible, structures should be avoided because of their installation and maintenance cost. Ideally, trail structures should be built using on-site materials or improved materials which blend into the environment. They should be designed so that they are harmonious with the surroundings. Structures should be as vandal -proof as possible. Use recessed bolt heads wherever possible. Bridges shall be a minimum of 10' wide (see Exhibit G). S. Fences - Fencing may be necessary to prevent trail users from trespassing on adjacent lands; or to protect the user from dangerous areas. Some of these problems may be avoided by selective location of the trail route, but there will be cases where fencing is the only solution. Whenever fencing is required, the design shall be per the City standard (see Exhibit H) and would generally include installation on both sides of the trail. 9. Gates - Gates should be avoided whenever possible through careful routing, fencing or use of motorcycle barriers. Gates for trail users are a minimum of five feet wide, and must be self-closing. They may be constructed of wood or metal; wood blends more naturally with the environment, but metal gates are more durable. Vehicle gates are sometimes needed; these shall be metal pipe or equivalent. Wood or chain link are unacceptable. Vehicle gates should be securely locked. 10. Barriers - A trail can be made difficult to motorcyclists by creating a log barrier at the entrance (see Exhibit 1) or by leaving fallen logs on the trails. These are difficult to cross with a motorcycle, but may be stepped over by hikers and riders. Wherever barriers are used to prevent vehicle access, appropriate signage shall be installed (See chapter 4). 11. Utilities - Utility boxes and vaults, manholes, pole lines or other above grade utilities shall be located outside the trail easement. Proposal 11-243 Paae 49 of 50 Request for Proposals Page 14 DESIGN STANDARDS: SIGNING The following guidelines show examples of signs which may be used on Trails. Each sign situation should be evaluated individually; it is difficult to generalize. Each sign design shall be reviewed and approved by the Department of Community Planning and Development. I. Materials: Wooden signs are most commonly used on the trails as they are most compatible with the natural environment and are economical to manufacture and maintain. There are two cases where metal signs might be used: One, where vandalism is a problem; two, in interfaces with public roadways where standard metal highway signs are used. 2. Colors: Trail signs (wooden or metal) should be brown with white lettering. Other earth tones may be used on occasion; there must be enough contrast between the background and the letters for the signs to be legible. Where trails intersect roadways the colors are set in the Manual on . Uniform Traffic Control Devices (MUTCD). In standard highway signing, red is used for stop signs and prohibitions; yellow is for warning; green, movement permitted, directional guidance; blue, services; black and white, regulation; and orange, construction and maintenance warning. 3. Size: Directional and.warning signs should be large enough so that the copy is legible (2" high letters). 4. Location: Signs should be located to be easily read from the trail. Height of signs should be determined by vegetation and other surroundings, but normally, 40" from ground to bottom of a single sign, and 30" from ground to bottom of a double sign is a good rule. Signs may be incorporated as part of the fencing. Signing should be consolidated wherever possible; it is preferable to have one sign with three messages than three sign on three separate posts with. three separate messages. However, types of signs should not be mixed; warning or regulatory signs especially should not .be mixed with other types.. Highway signing location and height is established and can be found in the Manual on Uniform Traffic Control Devices (MUTCD), California Edition, Pr000sal 11-243 Paae 50 of 50 SERVICE CAPABILITIES ➢ ALTA -SURVEYS ➢ TOPOGRAPHIC AND BOUNDARY SURVEYS ➢ CONSTRUCTION STAKING AND SURVEYS ➢ LAND PLANNING/DEVELOPMENT ➢ ZONE CHANGE AND VARIANCES ➢ TRACTIPARCELIRECORDOFSURVEYMAPS ➢ SUBDIVISION OF LAND AND DESIGN PLANS FOR IMPROVEMENT ➢ TRAFFIC ENGINEERING ➢ STREET IMPROVEMENT HYDROLOGY, HYDRAULICS, MUD FLOW ANALYSIS AND DRAINAGE STUDIES ➢ GRADING & DRAINAGE PLANS ➢ NPDES COMPLIANCE, SUSMP & EROSION CONTROL PLANS ➢ STORM DRAIN DESIGN SEWER DESIGN ➢ STRUCTURAL DESIGN OF RETAINING WALLS & GRADE BEAMS ➢ STREET LIGHTING DESIGN ➢ CAPITAL IMPROVEMENTS FOR MUNICIPAL GOVERNMENTS ➢ ANNUAL STREET IMPROVEMENTS & SPECIFICATIONS FOR MUNICIPALITIES, ➢ PA VEMENT MAINTENANCE EVAL UA TION ➢ CONSTR UCTION CONTRA C TADMINISTRA TION FOR PRIVATE & MUNICIPAL WORK ➢ CONSTR UCTION OBSER VA TION FOR PRIVATE AND MUNICIPAL PROJECTS ➢ PLAN CHECKING FOR MUNICIPALITIES: ® FINAL TRACT & PARCEL MAPS • ARCHITECTURAL PLANS • STRUCTURAL PLANS • GRADING PLANS • HYDROLOGY & HYDRAULICS * STORM DRAIN AND SEWER DESIGN PLANS ➢ PRIVATE & PUBLIC SCHOOLS -COMPLETE CIVIL ENGINEERING SERVICES Fee Schedule East Open Space Trails (At Ortega Highway and La Pata Avenue) In the City of San Juan Capistrano Task No. 1. Task Description Research Job Classification Est. Hours Rate Cost a. Survey Research Senior Project Manager 2 $ 100.00 $ 200.00 Clerical 18 $ 65.00 $ 1,170.00 b. Utility Research Senior Project Manager 2 $ 100.00 $ 200.00 Clerical 16-$ 65.00 $ 1,040.00 c. Meetings (includes kick-off meeting) Principal Engineer 41$ 135.00 $ 540.00 Senior Project Manager 4 $ 100.00 $ 400.00 Total for Phase 1, Task No. 1 $ 1,570.00 2 Survey a. Horizontal Control Analysis Senior Survey Analyst 6 $ 105.00 $ 630.00 b. Horizontal & Vertical Control Survey 2 Man Survey Party 6 $ 195.00 $ 1,170.00 c. Topogrpahic Survey 2 Man Survey Party 34 $ 195.00 $ 6,630.00 d. Survey Base & Utility Mapping Senior CADD Draftsman 30 $ 80.00 $ 2,400.00 Senior Project Manager 4 $ 100.00 1 $ 400.00 Total for Phase 1, Task No. 2 $ 11,230.00 3 Preliminary layout Plan Design of proposed layout Principal Engineer 10 $ 135.00 $ 1,350.00 Senior Design Engineer 24 $ 12.5.00 $ 3,000.00 Drafting of proposed layout Senior CADD Draftsman 16 $ 80.00 $ 1,280.00 Total for Phase 1, Task No. 3 $ 5,630.00 Co©rdlnattop 1411eetpttgs Attend coordination meeting Principal Engineer 8 $ 3.35.00 $ 1,080.00 Senior Project Manager 8 $ 100.00 $ 800.00 .: •� e t MW Review documentation Co struttloIn l swings Total for Phase 1, Task No. 4 Principal Engineer MEN $ 1,880.00 Included Final engineering design (inicudes hydrology) Principal Engineer 8 $ 135.00 $ 1,080.00 Senior Design Engineer 24 $ 125.00 $ 3,000.00 Drafting of final engineering plans Senior CADD Draftsman 20 $ 80.00 $ 1,600.00 Total for Phase 3, Task No. 1 $ 5,680.00 2 : Regaining Wadi `©eslgr+ Retaining wall design and calculations Senior Design Engineer 2 $ 125.00 $ 250.00 Drafting of retianing wall design plans ISenior CADD Draftsman 1 $ 80.00 $ 80.00 Total for Phase 3, Task No. 2 $ 330.00 3 NPDES Comp lance a. Notice of Intent (NOI) preparation Senior Project Manager 1 $ 100.00 $ 100.00 b. LSWPPP preparation Senior Design Engineer Clerical 4 2 $ $ 125.00 65.00 $ $ 500.00 130.00 George G. Boghossian Associates, Inc. Fee Estimate Pane 1 of 2 Fee Schedule East ®pen Space Trails (At Ortega Highway and La Pata Avenue) In the City of San Juan Capistrano Task No. Task Description Job Classification Est. Hours gate Cast e. WQMP preparation Senior Project Engineer 2 $ 125.00 $ 250.00 Clerical 2 $ 65.00 $ 130.00 Total for Phase 3, Task No. 3 $ 1,110.00 4 Engineer's +C+ost Estirnae Prepare Engineer's Cost Estimate for each of the three (3) submittal stages Principal Engineer 2 $ 135.00 $ 270.00 Senior Design Engineer 8 $ 125.00 $ 1,000.00 Clerical 3 $ 125.00 $ 375.00 Total for Phase 3, Task No. 4 $ 270.00 5 1441'Canst on Package Prepare complete Bid/Construction Package, including technical and special provisions Principal Engineer 4 $ 135.00 $ 540.00 Senior Design Engineer 8 $ 125.00 $ 1,000.00 Clerical 4 $ 65.00 $ 260.00 Total for Phase 3, Task.No. 5 $ 1,800.00 1tilai IEIIIY�a4Ie5 Prepare final package of all project documents (one hard copy and CD-ROM with digital files) Senior Project Manager 2 $ 100.00 $ 200.00 Senior CARD Draftsman 2 $ 110.00 $ 220.00 Clerical .2 $ 80.00 $ 160.00 Total for Phase 3, Task No. 6 $ 380.00 TOTAL ESTIMATED PROJECT COST $ 29,880.00 The total Engineering Fee for all services per itemized list of RFP specified scope of work to be performed for the subject City of San Juan Capistrano East Open Space Trails (At Ortega Highway and La Pata Avenue) as shown herein shall not exceed the total sum of $30,000.00 George G. Boghossian Associates, Inc. Fee Estimate Page 2 of 2 9/20/2011 AGENDA DEPORT ®? 6 TO: Karen P. Brust, City Moap, FROM: Nasser Abbaszadeh, Public Works Director SUBJECT: Consideration of a Personal Services Agreement Award for East Open Space Trails Design Services (Boghossian & Associates, lnc.)(CIP No. 11203) RECOMMENDATION: By motion, approve a Personal Services Agreement with Boghossian & Associates Inc. in the amount of $29,880 to perform design services for the East Open Space Trails project (CIP No. 11203). SITUATION: To undertake the current Capital Improvement Project in the City's Fiscal Year 2011- 2012 program, staff circulated a request for proposals (RFP's) to engage a consultant to perform design services for the East Open Space trails. The RFP's were sent to the following companies: 1. Adams Streeter Civil Engineers, Inc. 2. Boghossian & Associates. Inc. 3. Hall & Foreman Inc. 4. P & D Consultants, Inc. 5. PBS & J Background: Under the "purchase and sale" agreement with the Ranch, when the City acquired the East Open Space, located on the southwest corner of Ortega and La Pata, the City has the obligation to construct trails. In order to meet this obligation while preserving open space and continue the recreational activities that the property has provided to the region, two trails are being proposed (Attachment 1): In the City's East Open Space, located on the southwest corner of Ortega and La Pata, in order to preserve the open space and continue the recreational activities that the property has provided to the region, two trails are proposed (Attachment 1). The City is also obligated to construct the trails under the "purchase and sale" agreement with the Ranch, when we acquired the East Open Space: Agenda Report Page 2 Class 1 Bikeway Trail September 20, 2011 This link will provide access to the future Ranch Development Area PA -1 trails. The Bikeway will be 1,700 feet long, 20 feet wide, paved with asphalt, and will include striping and signage on the west side of the Creek. The project will include a rest stop and a bicycle rack. Equestrian Trail This trail will be about 3,700 feet in length with equestrian fencing on both sides. The trail will be graded and compacted, but not paved. The trail will be on the east side of the Creek. Pry: The following firms responded to the RFP: 1. Hall & Foreman, Inc. 2. Boghossian & Associates, Inc. 3. Adams Streeter, Inc. Staff reviewed the proposals with respect to the following criteria: • Training, experience, and demonstrated ability of the designated individual, who will be the project manager. • Training and experience of support staff. • Ability to deliver the required work to meet the project schedule. Upon review, the proposals were ranked in the following order (proposal costs are also indicated): 1. Boghossian & Associates, Inc.- $ 29,880 2. Hall & Foreman, Inc. - $ 32,540 3. Adams Streeter, Inc. - $ 163,990 COMMISSIONIBOARD REVIEW AND RECOMMENDATIONS: Not Applicable. Agenda Report Page 3 FINANCIAL CONSIDERATIONS: September 20, 2011 The current year CIP budget has $100,000 for the design phase of the trails project. The construction of the project is projected for Fiscal Year 2012-2013 in the Seven Year Capital Improvement Program at $990,000. NOTIFICATION: Hall & Foreman, Inc. Boghossian & Associates Inc. Adams Streeter, Inc. Notifications were sent via e-mail. RECOMMENDATION: By motion, approve a Personal Services Agreement with Boghossian & Associates Inc. in the amount of $29,880 to perform design services for the East Open Space trails project (CIP No. 11203). Respectfully submitted, Nasser Abbaszadeh, PE Public Works Director Attachments: I. Project Layout and Location 2. Personal Services Agreement City of San Juan Capistrano Eastern Open Space - Multi -Use Trail and Bikeway Improvements September 2010 ATTACHMENT 1 PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of , 2011, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Boghossian & Associates, Inc. (hereinafter referred to as the "Consultant"). N.0-11FIXIM WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to perform design services for constructing two trails in the City's East Open Space, and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows. Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," which comprise of consultant proposal and City Request for Proposal, attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date in the Notice to Proceed and shall terminate, and all services required hereunder shall be completed, no later than May 31, 2012. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $29,880 total contract amount including expenses as set forth in Exhibit "B," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3. 1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City ATTACHMENT 2 will pay monthly.progress payments based on approved invoices in accordance with this Section. 3,3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that; (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work 2 under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law; E -Verify. 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E -Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E -Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at http://www.uscis.goy, or access the registration page at https:l/e-verify.uscis.gov/enroll/. Consultant shall certify its registration with E -Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks 0 associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Can ceIlation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 5 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: Qity of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Nasser Abbaszadeh, Public Works Director To Consultant: George G. Boghossian & Associates, Inc. 1111 N. Brand Blvd., Suite 202 Glendale, CA 91202-3071 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 0 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO L ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Omar Sarfd6val, City Attorndy Karen P. Brust, City Manager 7 GEORGE G. BOGH a 1AN & ASSOC. MC. 0GHOSSIAN RCE 3436-1 CIVIL ENGINEERS LANO PLANNER SUAVEYORS June 21, 2011 Mr. Nasser Abbaszadeh City Engineer City of San Juan Capistrano Engineering & Building Department 3240 Paseo Adelanto San Juan Capistrano, CA 92675 RE: Request for Proposal (RFP) for: East Open Space Trails (At Ortega Highway & La Pata Avenue) Dear Mr. Abbaszadeh: 11.243 George G. Boghossian & Associates, Inc. is pleased to submit this proposal to provide Professional Public Works Consulting Services for the subject RFP. We offer an outstanding project team with the technical qualifications, experience, staff resources, and enthusiasm needed to meet the requirements of the City and ensure a successful project. The primary focus of this project is to provide construction drawing and specifications for installing two trails in the City's East Open Space, located near the corner of Ortega and La Pata. The project will be comprised of two components: Class 1 Bikeway Trail {paved with striping & signage) and an Equestrian 'Frail (graded, compacted, unpaved) and shall be phased in three (3) design phases - Preliminary Engineering, Environmental Determination (Not A Part of Proposed Scope of Work) and Final Engineering. The design team proposed by George G. Boghossian & Associates, Inc. for this project will have extensive knowledge and background in design and preparation of construction drawings and in working with the local agencies. For your consideration, the attached proposal is arranged to address the following: A. PROJECT TEAM Project organizational chart & key personnel resumes and qualifications B. FIRM EXPERIENCE Five projects relevant to RFP C. PROJECT APPROACH Itemized listing of tasks to be performed by consultant I I I '? N. BJ'?I L,' .BL D . S r`T[-, 20L - GLfw IVF , L"'.. -'il 912072.3071 . j � i 6',� 24,1 f e g8 - I, f- x i c � ,5I 2,- ? -oL 9C; City of San ,Duan Capistrano, RFP for Fast Open Space Trails (At Ortega Highway & La Pata Avenue) �' oe GGB Job. Ref. No.: 11-243 �m� D. PROJECT SCHEDULING Proposed timeline for project completion E. RESOURCE REQUIREMENTS Schedule of hourly rates F. FEE SCHEDULE Proposed fees for project enclosed in a separate sealed envelope G. AGREEMENT Copy of City of San Juan Capistrano Service Agreement, which terxns and conditions are to be made a part of this proposal and accepted as provided (Certifying statement below) H. INSURANCE Certificate of Insurance (COI) for proposed project We hope that you will find the proposal and quoted fee acceptable, and deem. GGB & Associates' experience and capabilities worthy of selection for this project. After your review of our proposal, I would be very happy to answer any questions that you may have. As always, we look forward to the opportunity of working with the City of San Juan Capistrano. By this signature, I am also accepting all the terms and conditions as stated in Section G "Agreement" of this RFP. With best regards, GEORGE G,;eBOGH.O�SIAN & ASSOCIATES, INC. r-ge G. ident Proposal l l -243 Page 2 of 5o City ^r�.11,111Capistrano, RFT' R)r East Open Spacer -ails, (At cr(eb.ighwayumPata Aventle) GGB Job. Ref No.: 11-243 A. ]P 'cut1[emo7----.---.._--.'----,-'-~-.......^^,^~^^^^^..^..^^'^^....^'-~''``~^~~~-----'--'~4 l. Project Team .................................... ........................................ ............... .................... 4 2. Project Organizational Chart .................................................. ............................. ......... 6 I ludividua| flcsuzuma for 3eniorToum Mcnubcra ------------..-------7 B. Firm Experience ............................................................................................................... 13 C. Project A .........^....^^... ---.-----'--'.-_.-..-.......-..-.....................,..I4 D. Prwjec{Scheduling .--..-~..--~.-...--....^...,^~..---..---.-----._--..-..----.---'--..17 E. Resource Requirements -------,~-..~~.,..........^..,,...^.,,,,^'.-.—.--..------'-'`'.--19 F. Fee Schedule ..................................................................................................................... 20 G. ^^~^`^^-^^^^~^'-.-.'^..-.---------'--'..-~~._...._.-........~^...^.~.......J3 H. Insurance .......................................................................................................................... 3% Attachments ----~'--~'-^~~'-'~~^'^''~~^^^~^`^~,.....-.--....--....----..-.-_--'---'-'''---.36 A. Project Team City of S pan Capistrano, IZ1P for Past Own Space Trails (At Orte<_ ghwy & La Tata Avenue) d<„ . (jG13 Joie. lief. No.: 1I-243 A. PROJECT TEAM The proposed project team is comprised of professionals specializing in specific sub- categories of science and engineering. As a whole they will provide a wide range of high- quality professional services. In Section I below you will find short descriptions of each team member's main responsibilities for this project, in Sub -Section 2 we have provided a Project Organizational Chart and, in Sub -Section 3, full. resume for each senior team member. 1. Team Members & Sub -Consultants Principal -Engineer -in -Charge: George G. Boghossian, PE GGB & Associates, Inc. Mr. George Boghossian will be overseeing the project as a whole and providing direction in complex instances and for the resolutions of any engineering issues which may arise during the project. He will also attend all meetings with City staff and provide conceptual (preliminary) design and trail alignment based on the directives set forth in the project RIP and said meetings. Senior Proiect Manager: Eric G. Boghossian, LS1T GGB & Associates, Inc. Iver. Eric Boghossian will function as the Senior Project Manager and be the main liaison between the City Staff and GGB & Associates, Inc. All research, scheduling of surveying and design work will be under his supervision. Senior Design Engineer: Ramiro Areas, PE GGI3 & Associates, Inc. Mr. Areas will be responsible for preparation of the grading plan, retaining wall design, removals, quantities, construction specifications and details. Where needed, he will provide design, sizing & details for site/location-appropriate drainage devices for the purpose of minimally disturbing the existing drainage patterns. Senior Survey�st: Rodolfo Hilario GGB & Associates, Inc. Mr. Hilario will be in charge of compiling a record base sheet of all the parcels of land within the project area. Mr. Hilario will assist in retracing legal descriptions and plotting of any meets and bounds descriptions. He will work closely with Mr. Hernandez and. Mr. Eric Boghossian in retracing and establishing the Horizontal control for the project area. Proposal 11-243 Page 4 of 50 City of L aan Capistrano, RFP for East Caper space Traik (At Orfs ighway & La Pata Avenue) G013 Job. RLE No : 11-243 Senior CADD Draftsperson: Eleonora Derozakyan GGB & Associates, Inc. Ms. Derozakyan will be in charge of all ACAD Civil 3D drafting (2D & 3D). She has extensive experience in road rehabilitation design plan preparation, slope failure mitigation plan preparation and is able to produce clean, legible and well presented project plans. Land _Snrveyor Edward Ifernandez GG3 & Associates, Inc. Mr. Hernandez will be the Professional Licensed Land Surveyor that will be in charge of all land surveying including the establishment of horizontal and vertical control and topographic surveying. All field survey technicians will report to Mr. Hernandez. Senior Administrator/Researcher: Mari Garabedian GGR & Associates, Inc. Ms. Garabedian will be the contact for all administrative matters (documents, billing, etc.) and the executive assistant to Mr. Eric Boghossian. She will also provide clerical/research support for all members of the project civil team.. Proposal 11-243 Page 5 of 50 City of Sun Juan Capistrano, RFT' for East Open Space "Trails (At Ortega Righway & 1..a Pata Avenue) GGB Job, Ref Via: 11-243 2. Organizational Chart East Open Space Trails (At Ortega Highway & La Pata Avenue) City of San Juan Capistrano, Orange County, State of California City of San Juan Capistrano George G. Boghossian, P.E. Irtncipa! Engineer-in-ChargE Design: George G. Boghossian. PE Surveying: "Edward Hernandez, PLS RudoIfo Hi[ario„ Office & Administrative: Mari Garabedian Proposal 11-243 Page 6 of 5O Drafting: Eleonora Derozakyan City of � Lian Capistrano, RFI' for East Open Space Trails (At Ortc ighway & La Paw Avonvi) 43 � GG 13 Job. Ref No.:11-24i 3. Individual Resumes of Senior Team .Members Provided in this section arc the full Curriculum Vitae (CVs) of the following senior team members: ➢ George G. Boghossian, .PE Principal -Engineer -In -Charge y Eric G. Boghossian, LSIT Senior Project Manager > Ramiro Areas, PE r� Edward Hernandez, LS Rudolfo Hilario Most Recent Experience Senior Design Engineer Land Surveyor Senior Survey Analyst The three most recent public projects that were ,completed by Mr. George G. Boghossian and Mr. Eric Boghossian were contracted with the City of Glendale Public and City of Los Angeles (as noted below), 1. .Brand Motorway and Fire Roads Restoration Project (Glendale) 2. Greenwich Road Repair Project (Glendale) 3. La Tuna Canyon Road (Los Angeles) The projects were all similar in scope and 'included the following: Monument Preservation, Horizontal and Vertical Control, Topographic Surveying, Mapping, Assessment of Slope and Drainage Conditions, Plan & Profile Design, Grading Design Plans, Slope; Stabilization Design Plans and Drainage Design Plans. The timely completions of the above projects were critical in order to be funded by the Federal General and Stimulus Programs and FEMA. All projects were designed and constructed within the time required by the City. Proposal 11-24a Page 7 of 50 City of uan Capistrano, RFP for East open Space Trails {At Orte� ighway & La Pata Avenue) GG13 Job. Ref. No. 11-243 GEORGE G. SUGHOSSIAN P.E. Licensure: Licensed Civil Engineer: State of California RCE 34351 State of Nevada RCL' 10529 Licensed General Contractor: Calfornia B-407338 Education: B.S. in Civil Engineering California State University -Los Angeles B.A. in Art & Architecture University ofNehraska PROFESSIONAL EXPERIENCE In 1984, George G. Boghossian founded George G. Boghossian & Associates Inc. and is currently serving as its President and Senior Principal Engineer. Since its inception and in addition to his education and previous years of experience working under the supervision of long -tithe professional engineers, Mr. Boghossian has acquired extensive experience in all aspects of Civil Engineering, with the majority of projects catering to municipalities, school districts, private educational institutions and both residential and commercial land developers. From providing civil engineering services for school expansions and. remodels, land planning and subdivisions, construction staking and surveying, to design and plan checking services for municipalities -- his vast knowledge is a testament to the depth of experience acquired in the decades Mr. Boghossian has dedicated to the field of Civil Engineering. With his previous, extensive experience as the acting Public Works Director and City Engineer for the City of South Pasadena, Mr. Boghossian is also very knowledgeable of inner workings and processes of municipalities which allows him to have a unique ability to cater to both his private clients seeking city approval of their projects, and municipal clients seeking an outside consultant to outsource certain aspects of their engineering and public works projects. During his tenure at the City of South Pasadena, he was in charge of all city facilities and employees of the Engineering, Water, Sewer, Street Maintenance and. Parks Departments and attended all City Council hearings to present all matters pertaining to the departments under his supervision.. Additionally, he has served as a .Deputy Plan Checker for the cities of South Pasadena, El Segundo, Huntington Park, El Monte, Azusa, Whittier and San Juan Capistrano for a combined duration of over 10 years and continuing through the present day. Plans checks span a wide variety of plans: architectural, civil (grading, storm. drain plans, hydraulics, hydrology, street improvein.ents, sewer, etc.), structural (building and retaining walls), plumbing, electrical and energy calculations. Additional pi=ojects assigned, were the supervision of the preparation of Traffic Striping, Signal and Control Plans and complete Street Rehabilitation Plans of local, collector and major streets (Gas Tax and Prop."C"), utilizing various methods of reconstruction and the design of various capital improvement projects (water, sewer and storm drain), both including preparation of complete construction bid packages (general, special and technical specifications, engineer's cost estimate and construction detail plans). With more than 35 years of overall professional experience in the field of Civil Engineering and in addition to providing construction supervision and contract administration services, George G. Boghossian has been instrumental in the design of many Federally aided nnajor highway projects for Cal"brans. Through`the years, Mr. Boghossian has seen the field of Civil. Engineering evolve through many different stages to its present multi -discipline state wlnicli has given him the advantage of deep understating of the industry that only experience can bring about. Specifically, his knowledge of the specific concerns and scenarios unique to Southern California and combined. with experience in hillside grading, storm water drainage (open channel, reinforced concrete pipe, box systems, etc.), storm water retention and detention systems, hydrology and hydraulics, mud flow analysis, impact and retaining wall design, water distribution and supply systems, earthquake analysis and preparation of solar reports, gives him an edge along with an uncommonly found., vast wealth of knowledge. Proposal 11-243 Page 8 of 50 City of! aan Capistrano, RFP for hast Espen space Trails (At Oils ighway & La [rata Avenue) GGB .toll. Ref. No.: 11-243 ' Licensure: _LSIT No. Z1.005693 LS in progress ERIC G. BOGHOSSIAN l aducatiol�: 3 years, Civil Engineering Major California State University, Los Angeles PROFESSIONAL EXPERIENCE Eric Boghossian, following in the footsteps of his father, George G. Boghossian who has been a mentor and advisor, has been a vital part of George G. Boghossian & Associates Inc. for over two decades. He is currently serving as a Vice president and Senior Project Manager. Working under the supervision of George G. Boghossian, along with his education and training, Eric has a unique level of experience which only comes with working alongside experienced and knowledgeable professionals and combining it with a high Ievel of expertise in current technology and software applications. His past experience as a contract employee for the City of El Monte, allowed him to acquire an excellent, working knowledge of city processes of the likes of: Public Works conditions of approval for tracts and commercial projects, NPDES compliance, plan checking (tracts, parcels, lot Zine adjustments and grading plans) and attending the public counter. In his career, Eric has acquired extensive experience with various types of municipal projects, commercial and residential land development/re-development and. educational institution design and improvement. With his training as a licensed surveyor, he brings a unique ability to each project --- visualization of site- specific geography and the ability to foresee most potential conflicts within civil engineering sub- disciplines of proposed designs. Ile has served as Project Manager on numerous educational (both public and private), community and non-profit organizations and has an excellent knowledge of the specific requirements of such institutions. His expertise has made him a frequent choice for architectural firms catering to the educational and recreational sector. With extensive knowledge of the plan approval process for most cities in the County of Los Angeles, Eric is well versed in the preparation processing of plans, ranging from lot line adjustments, land subdivisions and condominium conversions, to complete new residential and commercial construction projects and redevelopments. He has also assisted various municipalities in the process of acquiring County of Los Angeles approval on storm drain improvements and other projects falling under County jurisdiction. Eric spent the early years of his career mostly in the field, providing construction inspection and supervision services, complete topographic, boundary, as -built and A.L.T.A. surveys, and meeting with municipal plan checkers to process plan submittals for approval. This combined background in both civil engineering and land surveying has allowed Eric to be an expert in survey analysis, construction staking, storm drain design, sewer design, and street improvements/rehabilitations. Eric's forward thinking and vision has been an inseparable and vital part of the excellence embedded in all of the projects undertaken by George G. Boghossian & Associates Inc. Proposal 11-243 Page 9 of 50 City of 4 aaa Capistrano, RFP for Last open Space Trails (At Orte, ighway & La Pata avenue) GGB Job. Ref_ No.: I I-243 RAM IRQ AREAS P.E. Licensure: Education: Licensed Civil Engineer B.S. in Civil Engineering State of California RCE 56413 Central American University, Nicaragua State of florida No. PE 52425 PROFESSIONAL EXPERIENCE Senior design engineer in charge of design, plan preparation and construction administration of residential, commercial buildings, civil structures, land development projects and structural assessments of existing buildings. Coordinates construction documents with project's architect, Iand developers, owners and other consulting firms. Over 25 years experience in the planning, analysis, design and administration of civil and structural projects. Working knowledge of several software programs, Proficiency in Etabs, Safe, Sap2000, PCA Programs, Microsoft Excel, EIS Visual Analysis, Adapt, RISA, Mathead and AutoCAD, Professional I-Iistory: « Desimone Consulting Engineers - Florida (May 1998 to September 2004) Senior Project Manager,- Senior project manager of several high-rise, commercial, educational and hospitality projects, including remodeling and structural restoration, from schematics to construction documents.- Supervisor of project engineers, field inspectors, and Cad personnel. Coordinates final documents with project's owner and consultants. Prepares threshold plans, inspection reports, proposals, construction drawings, calculations, and project's specifications. • Riva, Timmons, and Partners --- Florida (October 1993 to .May 1998) Project Managed: Performs structural analysis and design of residential, commercial, and industrial buildings, including hi -rises. Conducts field inspections and structural survey of existing buildings. Prepares inspection reports, construction drawings and project's specifications. Coordinates final construction documents, building permit processing and supervise drafting and support personnel. « George G. Boghossian and Associates — California (November 1987 to August 1993) Design Engineer: Performs structural analysis and design of residential and connrnercial buildings; structural plan checking; grading and drainage analysis; planning, coordination and construction supervision of buildings, civil structures and street improvements. Prepares coznpl.ete working drawings and project's specifications; inspection reports; surveys, tentative and final tract maps. • Dubon and Associates --- California (May 1985 to November 1987) Design Engineer,- Perforins structural analysis and design of residential, commercial, and industrial buildings; seismic strengthening of existing URM buildings; design of vehicular and pedestrian bridges, retaining walls and civil structures. Conducts building inspections and structural evaluation of existing buildings. Prepares inspection reports, cost estimates, construction documents, and project's specifications. Proposal 11-243 Page 10 of 50 City of oan Capistrano, RFP for East Open Space 'Trails (At Orte. Jghway & La Tata Avenue) GGB Job. Ref. No.: 11-243 EDWARD F. HERNANDEZ, L.S; Lice .sure: Education: Registered Land Surveyor Old Dominion University, Norfolk, Vii ,State of California No. LS 7358 Antelope Valley College, Lancaster, CA U.S. Navy Survey, Sails & Architectural Drafting School PROFESSIONAL EXPEDIENCE Mr. Hernandez is a licensed surveyor with over 25 years of professional experience. The majority of his experience is working with the Los Angeles County Department of Public Works, providing survey project design and coordination support, mapping services for survey field. crews and creation of ALTA surveys and courtroom exhibit reaps for litigation purposes. He was responsible for all technical Mapping and boundary analysis for field work. Marty projects were related to road construction, flood control and other public works project types. Currently Mr. Hernandez is responsible for survey coordination, boundary analysis and management for construction and design project for the public and private sectors. He prepares legal descriptions, Records of Survey, Corner Records, Lot Line Adjustments, Lot Mergers, and provides technical support for Tract and Parcel map submittals for various projects. lie works closely with field and office staff to insure quality of data. Summary of pro essional experience & expertise • ALTA surveys, boundary analysis, section head for monument preservation and perpetuation at Los Angeles County Survey Division. • Oversee progress- and status of field survey crews. • Coordinate with local agencies to resolve unforeseen issues. • Managed aerial survey contracts. • Coordinate survey design and construction project from office to field. • Supervise CAD group. • Worked closely with Los Angeles County Council on litigation projects. • Worked on construction and design surveys of road, flood control., public works, and community development projects. Managed as -needed survey services contracts. Professional History 2006 — Present Consulting Surveyor 1985 —2007 L. A. County Department of Public Works Survey Division: Field Surveyor, Party Chief, Survey Supervisor 1984--1985 GeoSoils, flan Nuys, CA: Field and Lab soils technician 1984--1985 Leighton & Associates Westlake, CA: Field and Lab soils technician 1980-1981) United Stated Navy Seebees: Engineering; Aide Proposal 11-243 Page 11 of 50 City of S aan Capisti-no, REE' for East open Space Trails (At oitei ghway & La Pat -a Avenue)l' t� GGB Job. Ref. No.: 1 1-243 j Educatim B.S, in Surveying and B,S. in Geodetic Engineering University of Philippines PROFESSIONAL EXPERIENCE Prior to working at GGB & Assoc., Inc., and for the past 14 years, Mr. Hilario worked as a supervising Mapping Technician with the Department of Public Works, Mapping and property Management Division:., Los Angeles County. While working at the county Mr. Hilario performed the following duties: • In -Charge of the establishnnent of the Los Angeles County Precise Data Base Network based on the California Coordinates System Zone 5 and Zone 7. • Supervised activities of Special. District Mapping engaged in precise mapping and survey analysis. • Plan and coordinates Engineering work involving coordination with the Planning Division in the revision of County Surveyor Base neaps in compliance with the Inter - Department Engineering Committee. • Provided technical direction in the production, maintenance and checking of Cadastral, subdivision and C.S.B. maps, index and other types of neaps. • Checked the most difficult subdivision maps and record of survey in accordance with the State Subdivision Map Act. • Reviewed the preparation of the more complex legal description of establishing new property lines, right-of-way, easements and district, city and county boundary lines. Reviewed the preparation of cadastral reaps based upon. the California Coordinates System. • Reviewed and analyzed field surveys data to resolve conflicting lines in the preparation of court exhibits as required. Mr. Hilario has lb years of experience with the Subdivision Section, Geodetic Section and Analysis Section Survey Division of the Los Angeles County Engineer & Facilities, performed the following duties: • Prepared maps, reap revision, legal descriptions writing, boundary and analysis. • Performed the checking of subdivision maps and records of survey in accordance with subdivision Map Act. • Engaged in the analysis and adjustment of horizontal control network of Los Angeles county; analysis of land subsidence surveys and vertical control survey. • Performed the reduction, calculation and tabulation of survey control data to be used in the .Photogrammetric mapping, boundary, centerline and section lines survey. Proposal 11-243 Page 12 of 50 I Firm Experience City of,, uan Capistrano, RFI' for Fast Open Space Trails (At Carte, dghway & La Pafa Avenue) CiGI3 Tob, Ref. No.: I ]-243 B. FIRM EXPERIENCE Below is a list of five (S) relevant projects awarded to George G. Boghossian & Associates. Complete list of Municipal Projects may be requested by contacting our office. 1. Brand Motorway and Fire Roads Restoration Project Owner: City of Glendale Type: Project scope consisted of restoration of unpaved fire roads and hiking trails within the City of Glendale Brand Mountain Recreational Open Space. The project consisted of restoring eroded slopes, washed out roadways, washed out drainage devices and off grade access roads and hiking trails. Restoration was required to be in a manner sensitive to the natural environment, Natural construction materials and techniques were specified to preserve the natural drainage patterns and protect the Blue Line stream which passed through the project area. Completed: Summer 2007 2. Greenwich Road Repair Project Owner: City of Glendale Type: Project consisted of restoring an unpaved fire road/hiking trail which was completely washed away during heavy rains. The project was located within an Environmentally Sensitive Area (ESA) Completed: Winter 2009 I La Tuna Canyon Road Owner: City of Los Angeles Type: Design and preparation of street improvement plans that incorporated an equestrian trail adjacent to the proposed street. Project deliverables consisted of complete PS&E's. Completed: Winter 2006 Proposal 11-243 Page 13 of 50 Project Approach City of S.... Juan Capistrano, RFP fur Fast Open Space Trails (At Ortel,_ .kigbway K La Pam Avenue) �� 3 GGB fob. Rof. No.: 1 1.243 Based on this RFPs Section III, Scope of Work, GGB & Associates, Inc. will follow the City -proposed phasing and perforin all services as outlined below; PHASE 1— PRELIMINARY ENGINEERING: 1. Research a. Survey Research. Conduct research at the City of San Juan Capistrano Public Works Department and the County of Orange Survey Division to obtain all available centerline ties, record reaps, deeds and vertical control benchmarks. Research shall include sufficient information necessary to establish horizontal control in relation to Orange County band Base Coordinates NAD 83 State PIane VI and in accordance to City of San Juan Capistrano Digital Submittal Standards (per Attachment "D" of subject RFP). b. Utilitv Research Conduct research at the City of San Juan Capistrano Public Works Department for any available utility substructure information/mapsfor project area. Provide notification to utility companies and request copies of substructure maps for project area. c. Meetings Schedule meetings with City staff in order to discuss the background, scope, objectives and other pertinent details of the project. 2. Survey a. Horizontal Control Analvsis Perform pre -analysis of available survey information (center line ties, record maps and deeds obtained through research of County and City records. Establish preliminary horizontal control network of project area. b. Horizontal & Vertical Control Survey i. Perform field survey of pre -analyzed monuinents and any other found monuments necessary to establish horizontal control in accordance with City of San Juan Capistrano Digital Submission requirements and in relation to Orange County Land Base coordinates. ii. Establish temporary vertical control benchmarks within project boundaries. c. To o >ra hic Suryey Perforin Topographic Survey of project area utilizing established horizontal and vertical control network. Proposal 11-243 Page 14 of 50 City of S.,, yuan Capistrano, RPI' for Bast: Open Space Trails (At Ortega .iighway & La Pata Avenue) GGB Job. Ref. No.: 11-243 d.. Survey Base & Utility Mapes is Map all data obtained from topographic survey and prepare a complete Topographic Survey base map of the project area locating all visible improvements, contours and property boundaries of project area. ii. Map information obtained from utility company substructure maps. 3. Preliminary Layout Pian Prepare Preliminary Layout of proposed Bikeway and Equestrian Trails. Plan shall, at a minimum, identify, address and incorporate all design standards set forth in project RFP attached herewith as Attachment "A" and made apart hereof 4. Coordination Meetings Attend coordination meetings with City Staff to discuss proposed improvements, project limits, utility relocations, and other project coordination items pertinent to preliminary and final. engineering phase. PHASE 2 — ENVIRONMENTAL DETERMINATION: Review Notice of Determination filed with. County of Orange by the City of San Juan Capistrano. PHASE 3 — FINAL ENGINEERING: 1. Construction Drawings Provide final construction drawings at a scale of I"=20' for the proposed class 1 Bikeway Trail and Equestrian Trail per the City staff approved Phase l Preliminary Design Plans. The Construction Plans shall include all pertinent design details of construction as necessary to construct improvements as described in this RFP (including details to modify/relocate any affected drainage facilities, utilities, etc.). 2. Retaining Wall Design Provide retaining wall structural design for any proposed retaining walls introduced within the project limits (for bikeway and equestrian trail) including details of construction. The structural design shall be based on conservative soils design data and/or soils engineer's design parameters (provided by client). 3. NPDES Compliance a. Notice of Intent (NOl) Prepare a Notice of Intent (NUI) with the Regional Water Quality Control Board (RWQCB) as required for soil disturbing construction activities. b. Local Storm Water Pollution. Prevention Plan (LSWPPP) Prepare a Local Storm Water Pollution Prevention Plan (LSWPPP) to identify, address and/or mitigate potential pollutants generally associated with this type of' construction, detailing stormwater pollution prevention measures Proposal 11-243 Page 15 of 50 City of S...- auan Capistrano, RFP forEast Open Space 7`: -ails (At Ortep,- _iighway & La Pata Avenue) GGB Job. Pef. No,: 11-243 � s and type of Best Management Practices (BMPs) to be implemented during all phases of construction. c. Water. Quality.Managcment Plan W MP Prepare a Water Quality Management Plan (WQMP) in accordance with the requirements of the San Diego Regional Water Quality Control Board (SDRWQCB) and to minimize the adverse effects of the proposed development on site hydrology, runoff flow rates and pollutant loads. 4. Engineer's Cost Estimate Prepare detailed engineer's cost estimate for 50%, 90% and 100% plan check submittals. 5. Bid/Construction Package Prepare project specifications and contract documents inclusive of the bid schedule and general & special provisions for bidding and construction in accordance with City format. 5. Final Deliverables a. Provide reproducible Mylar plans (24"06") layered format in accordance to OCLB (Orange County Land Base) coordinates NAD83 State Plane VI and City of San .Tuan Capistrano digital submittal standards. b. CD-ROM containing deliverables in AutoCAD DWG foci-nat, full size PDP' and reduced -size (1.1."x17") PDF. c. Provide one (1) hard copy and a CD-ROM of project specifications and contract documents in Microsoft Word for Windows (Version 2007). Proposal 11-243 Page 16 of 50 0 D. Project Scheduling Ci1:y of ` uan Capistrano, Rpl' for fast Op en Space "trails (At orte,. ighway & La Tata Avenue) i o £i£i.Ci Joh. Ref. No.: 11-243 i D. PROJECT SCHEDULING The following proposed project schedule is based on the information provided by the City of San Juan Capistrano and our preliminary research. It is understood that certain tasks may take longer than anticipated as unknown factors may influence the ability to perform the tasks set forth in the time frame noted. Every effort will be made for strict adherence to the proposed timeline with the understanding that there may be a change in the duration of individual tasks both longer and shorter time franks of completion are possible. ASSUMED START DATE — JULY 1sT, 2011 PROJECT SCHEDULE CHART ON FOLLOWING PAGE Proposal 11-243 Page 17 of 50 f*.N V) 00 N n 00 e-•I C31 O CIl G'I' N[ IH M p C7 lO [ N UJI 1-4 ED n n r 0000 000 C_C1 g 4_1 O\1 O\1 € .K.a•^. r-i a-i �--€ H H ri r-1 H � ii H " i 6\i N N N v ct H ( m lD fl 00 00 00 00 til tll H (71 o (. .......... ...... ..... .. ................ - ....... ....... ...� .,.. ................... : .................... .:.- .............. ... ......... ..`...€ cu . 1 ,�.. .,..,1 .... .1. 1 .. .. ............. �... ...•.... Aj d C _..._.. .......1.. , , _.. .............. 1....;, ................ �. .. .... 0....1 .I co ........... ......� ....., 1.......1 ........ �................1..... 1.....,... ......1. 1 , ....... _.... ....... .., o r ...... !..........1 .............1..........,1..... ......1..........1..........• 1 ....... .............'... .....• ,..,...... ...� LN..1 1. 1... .,... .... 1........ ......... 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O > Y u 7 w d 4.. c.j vii to i T F0 to 0 N M GO C �. i Cl W `'CL U O V w j co ii H H LY t0 4] r6 S! a "C3 clL -w N Prnnncal S1_�d4 Pana 1R nf�f5 E. Resource Requirement- City of San .Tuan (...,..atranoa RFP for East Open Space Ii -ails (At Ortega Itighwa, - La Pata Avenue) GGB jots. Ref. No.: 11 243 ( e: E. RESOURCE REQUIREMENTS SCHEDULE OF HOURLY RATES CLASSIFICATION FEE RATE, /H0UId ENGINEERING: G: Principal.Engineer.....................................................................................................$135.00 Senior Project Engineer............................................................................................$1.25.00 Senior Design Engineer., ...................................................................... ................... $110.00 Senior Project Manager .................... ........$100.00 AssociateEngineer.....................................................................................................$ 9.5.00 DesignEngineer.........................................................................................................$ 85.00 Senior CAD Draftsman..............................................................................................$ 80.00 SURVEYING: Three -Man Field Party................................................................. Two -Man Field Party................................................................... Supervisor — Mapping Services ................................................... Senior Survey Analyst ...................... :.......................................... Senior Calculator......................................................................... OFFICE SUPPORT: Clerical/Administrative Support ........................................... Proposal 11-243 Page 19 of 50 ...........................$65.00 AM Ah r City of San Juan strano, RFP for Ease Open Space trails (At Ortega t ligllw- - La Pata Avenue) GG13 Job, 1Zcf. No.: 11-243 F. SEE SCHEU]LE PER SCOPE OF WORK SHOWN IN ATTACHMENT "A" CITY RFP FOR. EAST OPEN SPACE TRAILS (AT ORTEGA HIGHWAY & LA PATH AVENUE) GGB Job. Ref. No.: H-243 IN THE CITY OF SAN JUAN CAPISTRANO IS HEREBY ENCLOSED IN A SEPARATE ,SEALED ENVELOPE Proposal 11-243 Page 20 of 50 City of S.._ Juan Capistrnvo, RIT for Hast Open Space trails (At Orteg...iighway & I.a Pata Avenue) G61.3,1ob. Ref. No.: 11-2.43 r G. AGREEMENT Proposal 11-243 Page 23 of 50 PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this XXt" day of Month, 201?, by and between the San Juan Capistrano (hereinafter referred to as the "City") and XXXXXXXXX (hereinafter referred to as the "Consultant"). RECITALS.- WHEREAS, ECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to perform the YYYYYYYYYYYYYYYYYYY, and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope_ of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," which comprise of consultant proposal dated April XX, 2011, attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term, This Agreement shall commence on the effective date in the Notice to Proceed and shall terminate, and all services required hereunder shall be completed, no later than April 30, 20'12. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $XX,XXX total contract amount including expenses as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. Prnoosal 11-243 Pane 24 of 50 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting.,and Asst nment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement: Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. ]f Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 5. Chan es to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familliarily with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of. this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Pr000sai 11-243 Paoe 25 of 50 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law;. E -Verify. 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E -Verify, If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E -Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found .at http://www.uscis.,qov, or access the registration page at https://e-verify.uscis.gov/enroll/. Consultant shall certify its registration with E -Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Prormsal 11-243 Paae 26 of 50 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all Claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in anyway connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class Vil or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks n Pr000sal 11-243 Pace 27 of 50 associated with the work contemplated by this agreement. if a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either -the general aggregate limit shall apply separately to the work to be performed under. this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than. one million dollars per occurrence ($1,000,000.0(?). 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as. additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policylpolicies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 5 Proposal 11-243 Paw 28 of 50 14.7 Terms of Compensation Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement: without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of.process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Nasser Abbaszadeh, Public Works Director To Consultant: XXXXXXXX YYYYYYYYYYYY City, CA 9xxxx Section 17. Attorneys` Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 59 Proposal l l-243 Pane 29 of 50 Section 18. Dispute_ Resolution In the event of a dispute arising between the parties regarding performance or . interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Omar Sandoval, City Attorney CITY OF SAN JUAN CAPISTRANO Karen Brust, City Manager CONSULTANT 7 Proposal 11-243 Pane 30 of 50 (THIS PAGE INTENTIONALLY LEFT BLANK) Pr000sal11-243 Paae 31 of 50 City of, ,ivaza. Capistrano, RIT for Cast. Opon Space traiLS (At Ortey, oghway & La fila Avenue,) G6I3 Job, Ref. No.: 11-243 �i� j ti Proposal 11-243 Page 32 of 50 ACQ&Q. CERTIFICA i- OF LIABILITY INSURk- SCE DATE(MMIDDNY) 6/212.1 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION '',ea-.ey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 99 S Las Robles Ave Ste 540 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR asadena, CA 91101 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (G26 844-3070 INSURERS AFFORDING COVERAGE JSURED INSURER A: .,eorGge G Boghossian & Associates, Inc. FINSU'RER B: illi N. Brand Blvd., Suite: 202 111 l.endale, CA 91202--3023 ERc 18 241-9998 INSURER D: INSURER E: COVERAGES TE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE.POLICY PERIOD INDICATED. )'S`WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS iRSTP`TCATF MAY BE: ISSURD OR MAY PR22"f"T' M. TgF7 IN—TTPANQ-7 RV "'WR Dnr.T('TPq r)gQrRTpVn aFRr?TrT Ts crTR.Tnr,m 9,n nr_.T. rw7 _ER S, EXCLUSIONS AND CONDTTTONS OF S:7CH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE PEEN REDUCED BY PAID CLAIMS. INSR TYPE OE' INSURANCE POLICY NUMBER • POLICY EFFECTIVE I POLICY EUL XP]RATION LIMITS GENERAL LIABILITY 68028871,.590 7/29/201© 7/29/2011. EACHQCCURRENCE_.....,_._........... $ 000. 00 .. ' COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) 1$1,0()Q-..000 MS MADE OCCUR. I MED EXP (Any one person) . ? $ 1.0 {)_Q, 0 _...PER56NAI_ & ADV INJURY 5l , 000, 0 © 0 ._.....__, t GENERAL AGGREGATE - GENI AGGREGATE UMIT APPLIES PERSPRGpUC.T$ - COMPlC�P AGG 3 $ 2 0 O O , 0 O O --_.._.�.,._ PRO- € - i'OL[CY �, LOC _ AUTOMOBILE UA81LITY BA4 5 8 9 L4 2 8 - j 7/29/2010 7/29/2011 % COMBINED SINGLE LIMIT . ANY AUTO (Ea acc;idenEl $1, C Q ©, 0 0 0 ' ALL OWNED AUTOS ` BODILY €YJUIRY SCHEDULEDAUEOS. (Perpersan) $ I HIRED AUTOS '0DfLY IN3URY $ X (NON CIWNEDAUTOS (Peracddent) X IN© owned Autos _------- .--- PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY - AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA AGC S ( AUTO ONLY.- AGG $ EXCESS LIABILITY I EACH OCCURRENCE $ OCCUR CLA€MS MADE AGGREGATE ................................... ..--- I € , DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND UB680SY108 7/29/2010 7/29/2011 3XTORYLiM€TS IOEi'H . EMPLOYERS' LIABILITY EA. EACH ACCIDENT ]„ 51 x 0 0 0, 0 0 0 E.L. DISEASE - EA EMPLOYEEI $1, 000, 000 j P - DISEASE -POLICY Llmrr I $1 J G (3 ©0 0 OTHER DPS9688396 8/7/2010 8/7/2011 $11000100C per claim Professional Liability $2,000,000 i Annual Aggr. -ESCRIPTION OF OPERATION SILOCATIONSIVEHICLESIEXC LUSION S ADDED BY ENDORSEME TISPECIAL PROWSIONS East Open Space Trails (At. Ortega Hwy & T'a Pata Ave) (GGB job #11-2431 --- City of Sant Juan Capistrano, its elected id appointed officers, agents and employees are named as additional i.nsared as respects to _general li bility for Claims arising from the operations of the named insured as remAred per contract or agreement. CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION 10 Da Not ice for. Non-jLaymait pf PremSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED EFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER City of San Juan Capistrano* TLL MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER Attn: City Clerk's Office AMED TO THE LFPT- 32400 Paseo Adelanto San Tuan Capistrano CA 92675 ,CORD 25-S (7197) AUTHORIZED REPRESE Proposal 11-243 Page 33 of 50 CORPORATION 1988 POLICY NUMBER: 6802887L590 COMMERICAL GENERAL LIABILITY ISSUE DATE: 6/21/2011 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE= PART SCHEDULE NAME OF PERSON(S) OR ORGANIZATION(S): City o` San Juan Capistrano* Attn: City Clezkls 0_fice 32400 Paseo Adeianto San Juan Capistrano CA 92675 PROJECT/LOCATION OF COVERED OPERATIONS: *City of San Juan Capistrano, its elected/appointed officers, agents & employees -- - RE: East Open Space Trails (At Ortega Hwy & La Pata Ave) (GGE job #11-243) PROVISIONS A The following is added to WHO IS AN INSURED (Section II): The person or organization shown in the Sched- ule above is an additional insured on this Cover- age Part, but only with respect to liability for bod- ily injury", `property damage" or `personal injury caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing oper- ations; b. In connection with premises owned by or rented to you; or C. In connection with your work and included within the "products -completed operations hazard." Such person or organization does not qualify as an additional insured for "bodify injury" "property damage' or "personal injury' for which that person or organization has assumed liability in a contract or agreement. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply to the render- ing of or failure to render any "professional services". The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that `contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declarations for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for this Coverage Part, B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a contract or agreement requiring insurance that, for the addi- tional insured shown n the Schedule, the insur- ance provided to that additional insured under this CG D3 82 09 07 4 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission Proposal 11-243 Page 34 of 50 im COMMERICAL GENERAL LIABILITY Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we will not share with the other insurance, provided that: (1) The "bodily injury' or "property damage" for which coverage is sought occurs; and (2) The "personal injury, for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance" for such additional insured. But this insurance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured when the additional insured is also an additional insured under any other insurance. C. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL. GENERAL LIABILITY CONDITIONS (Section IV): We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury°, "property damage" or "personal CG D3 82 09 07 injury" arising out of "your work" on or for the project, or at the location, shown in the Schedule above, performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insurance" with that additional insured entered into by you before, and in effect when, the "bodily injury' or "property damage" occurs, or the "personal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement under which you are required to include the person or organization shown in the Schedule as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal injury' is caused by an offense committed: a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. 02007 The Travelers Companies, Inc. Includes the copyrighted material of insurance Services Office Inc., with its permission Proposal l l-243 Page 35 of 50 Page 2 City of Juan Capistrano, RFP for last Open Space trails (At Ortq, .:ighway & f,a Pata Avenue) GGB Joh. Rely No,: 11-243 ATTACHMENT "A" City of San .yuan Capistrano RFP Proposal 11-243 Page 36 of 50 Request for Proposals Page 1 REQUEST FOR PROPOSALS EAST OPEN SPACE TRAILS INTRODUCTION May 23, 2011 The City of San Juan Capistrano is requesting proposals from qualified consultants to provide construction drawings and specifications for installing two trails in the City's East Open Space, located on the southwest corner of Ortega and LaPata. EXISTING CONDITIONS & IMPROVEMENTS The City desires to install two trails on the southwest corner of Ortega and LaPata. as described below: The City purchased the property, known as the East Open Space in early 2010, in order to preserve the open space and continue the recreational activities that the property has provided to the region in recent decades. The project will be comprised of two components: Class 1 Bikeway Trail This will link City's trails to the future Ranch Development trails. The Bikeway will be 1,700 feet long, 20 feet wide, paved with asphalt, .and will include striping and signage. The project will include a rest stop, bicycle rack, water fountain (from a future water source), and other amenities. Equestrian Trail This trail will be about 3,700 feet in length with trail fencing on both sides. The trail will be graded and compacted, but not paved. The trail will include a staging area in the general vicinity so that the equestrian community can park their trailers and enjoy the trails (the staging and parking areas are not part of this project). The City will maintain and operate the trails as part of its network, which currently stands at 42 miles. Pronosai 11-243 Paae 37 of 50 Request for Proposals Page 2 The project will ensure that access is granted under the Americans with Disabilties Act (ADA) requirements. III. SCOPE OF WORK The following tasks will be included: A. Investigate available City records at all the locations. B. Perforin land surveys to determine lines and grades. C. Identify potential impacts on adjacent properties. D. Review and incorporate: • Removal of existing barriers, if any. Alteration to existing green space, if any. Removal of trees, if any. Identify utilities and their relocation. Need for retaining walls (such work should be avoided if possible). • Identify and incorporate connections to existing or future traits. E. Perform cost analysis and provide construction estimates 1^. Identify traffic control issues during construction and recommend safety measures. The proposal shall identify a concise description of the scope of work the consultant will use to develop and manage the project. The following are expected as minimum: In keeping with the existing open space elements, San Juan Creek and its immediate surroundings, the new -trails will be designed in a manner to respect the natural environment. City staff has carefully reviewed the area and developed the following specific goals. a. Trail alignments will be curvilinear, provide vital linkages to complete the regional network, and utilize sustainable design in conformance with the natural environment. b. Trail alignments will preserve existing vegetation by removing only as much as necessary to accommodate the trails. c. While the planned trails are 20 feet wide, they will vary in width in sensitive areas in order to preserve scenic amenities and provide possible buffer areas between adjacent land uses. d. Where trail alignments include existing trees, particular attention for preservation will be incorporated into design plans. e, Trail alignments will respect natural landforms and not require significant grading to implement. Proposal 11-243 Paae M of 50 Request for Proposals Page 3 f. Ensure trail uses are environmentally sensitive (water quality and erosion issues). g. Establish contacts and work cooperatively with Resource Agencies (for habitat and sensitive areas). Design Standards AASHTO design standards will be used for the bikeway project. For the equestrian trail, the City standard drawing is attached and design and construction will follow the following general guidelines: Trail widths will be 20' wide to the degree possible. The trail may be narrower if the natural setting dictates it, but under no circumstances to be less than 10'. In order to reduce erosion and maintenance problems, disturbance of the soil surface will be kept to the minimum. Only rocks, stumps, and roots which interfere with passage will be removed. The degree of cut allowed on a slope depends on the soil type, hardness, etc. Slope cuts will be at a minimum of 2:1, but not so steep that erosion or loss of stability will result. Transitions on all cuts will be such that the trail will be molded into the terrain. Also, a berm of earth or rock, on the outside edge will be placed if necessary. Steep areas may be handled by terracing and building steps. These must be reinforced with stone or wood. The proposed trails will provide connectivity to similar facilities, be fully ADA compliant, and provide unlimited access to users under normal operating conditions. The equestrian trails in the City are multiuser trails and they are open to any non - motorized user. Additional design standards are attached to the RFP. Phase 1 — Preliminary Engineering Obtain and review existing plans for the area , utilities (storm drain, water, sewer, etc.) within the limits of the project. Perform topographic survey to locate existing infrastructure and other significant features as necessary to prepare the project plans. Identify any potential barriers to the project. Preliminary property surveys will be available and furnished to the selected consultant. Provide utility company notification and coordination by certified mail regarding existing and future facilities, potential conflicts, relocations, etc. A copy of all notices I correspondence shall be provided to the City for records. Prepare a Preliminary Layout Plan showing the proposed improvements and affected facilities, including all necessary dimensions and details, for review and approval prior to preparation of final plans. Attend coordination meetings with City staff regarding proposed improvements, project limits, utility relocations, and other project coordination items pertinent to preliminary and final engineering phase. Pronosal 11-243 Pace 39 of 50 Request for Proposals Page 4 Phase 2 — Environmental Determination Not A Part of Proposed Scope -of Work A notice of determination was filed with the County of Orange in 2004. The larger project, The Ranch Plan, included the development of the two trails covered in this RFP. Phase 3 — Final En ineerio 1. Prepare construction Plans (including details to modify 1 relocate any affected drainage facilities, utilities, etc.) as necessary to construct improvements as described in this RI=P. Trail improvement plan shall be developed at V=20' horizontal. 2. Prepare Retaining Wall Plan, if any, where needed. 3. Prepare an engineer's estimate of construction cost for each plan check submittal to the City for review. 4. Prepare project specifications and contract documents inclusive of the bid schedule and general & special provisions for bidding and construction in accordance with City format. 5. Prepare a. Notice of Intent (NOI) and address water quality issues for treatment of runoff. The Notice of Intent will be filed by the City. 6. Address soil erosion issues for the construction and post -construction phases of the project. 7. Provide reproducible Mylar plans 24"x36" and a CD of the plans in AutoCAD .DWG (or DXF) layered format using OCLB (Orange County Land Base) coordinates NAD83StatePlane VI., in accordance with the City's digital submittal standards (see Attachment "D"). All improvements shall be on separate layers in AutoCAD. Plans in .PDF format to allow for half-size (11"x17") plan reproductions shall also be included. 8. Provide one hard copy and a CD-ROM of project specifications and contract documents in Microsoft Word (version 2007) for Windows. IV, REQUIRED SERVICES The City requires the services of a professional consultant for the services as outlined above. The work program shall take into consideration the following items: A. Meet with City staff prior to the beginning of work to discuss background, Pr000sat 11-243 Paoe 40 of 50 Request for Proposals Page 5 scope, objectives and other pertinent details of the project. B. The consultant shall attend periodic meetings with City staff at various stages of the project as needed. Perform field work as necessary. C. Submission of 50%, 90%, and 100% plans are required. V. CITY SUPPORT Existing documentation in City possession will be provided to the consultant. VI. CONTENT OF THE PROJECT PROPOSAL The consultant's response to the City's Request for Proposal should provide the following information, using the same format and sequence: A. Project Team An organization chart indicating project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project, including personnel from sub - consultants. For the project engineer and project manager, include information for three (maximum) recent projects on his/her record of completion compared to the original project schedule. B. F'irm's Experience List a maximum of five projects of similar scope, which your firm has provided to other public agencies in the greater Los Angeles area. For each project, provide the following information: Location, owner, type, and year work was completed. If any portion of the project is sub -contracted, provide similar information for a maximum of three projects. C. Project Approach Discuss the methods and procedures that will be used for this project. D. Project Scheduling Provide a schedule identifying milestones for the major tasks in this project, beginning with the notice to proceed. E. Resource Requirements Provide a man hour and fee estimate by item identified in Section IV. Also provide a total "Not to Exceed" design fee for the project. Proposal 11-243 Paae 41 of 50 Request for Proposals Page 6 Jt should be noted that the amount of retention shall be 10 percent for the contract and a reduction in the amount of retention percentage will not be allowed. Retention will be released upon the City's acceptance and approval by the City Engineer of the final plans. F. Fee Schedule Provide the hourly rates of all personnel assigned to the project. The fee proposal shall be submitted for the consultant services outlined in the scope of work. The basis of payment for the services provided under this agreement shall be a not -to -exceed fee. The City shall reimburse the consultant for actual costs (including labor costs, employee benefits, overhead and other direct costs) incurred by the consultant in performance of the work. The fixed fee shall not be altered unless there is significant alteration in the scope, complexity, or character of the work to be performed. The proposal fee shall be submitted in a separate, sealed envelope. G. Agreement Attachment C is a copy of the City's service agreement. A statement MUST be made in the proposal that all terms and conditions are acceptable. If any revisions are requested, they must be described in full. Please note the E - Verify provision in the Agreement. H. Insurance Proof of insurance requirements addressed in Section XI of this Request for Proposal shall be submitted with the Proposal. VII. SUBMITTAL OF PROPOSAL Three (3) copies of the proposal shall be presented in a sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to the CITY OF SAN JUAN CAPISTRANO, PUBLIC WORKS DEPARTMENT, 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92875, Attention. Nasser ,Abbaszadeh. The envelope shall be clearly marked with the notation "DO NOT OPEN -PROPOSAL." The proposal shall be delivered to the addressee on or before 3:00 P.M. on June 21, 2011. VIII. SELECTION PROCEDURE Criteria for the evaluation of the proposals may include, but need not be limited to, the following: A. Completeness of proposal. Prooasai 1 i-243 Paae 42 of 5b Request for Proposals Page 7 B. Firm and key project team members' experience in performing similar work. C. Firm and key project team members' record in accomplishing work assignments for projects in the agreed work. D. Consultant's demonstrated understanding of the scope of work. E. Quality of work previously performed by the firm. The City will evaluate all proposals. Weighted values will be assigned.to each criterion. IX. ORAL INTERVIEWS The consultant will be selected solely based upon written proposal. . X. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the respondent. The City will provide only staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a respondent. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. XI. INSURANCEIINDEMNIFICATION The consultant's attention is directed to the insurance requirements below. It is highly recommended that consultants confer with their respective insurance carriers or brokers to determine in advance of proposal submission the availability of insurance certificates and endorsements as prescribed and provided herein. If a contracted firm fails to comply strictly with the insurance requirements, that consultant may be disqualified from award of the contract. The consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the consultant's performance. The cost of such insurance shall be borne by the consultant. A. Minimum Sco e of Insurance Coverage shall be at least as broad as: 9. Occurrence -based Broad Form Comprehensive General Liability. Pr40DSal 11-243 Paae 43 of 50 Request for Proposals Page 8 2. Worker's Compensation insurance as required by state law and employer's liability. 3. Hold harmless and additional insured endorsements. B. Minimum Limits of Insurance The consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract, or consultant shall receive written permission by City for variation. 2. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the Labor Code of the State of California and Employers Liability. 3. Professional Errors and Omissions: $1,000,000. C. Deductibles and Self -Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either; the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expense. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions.: 1. General Liability a. The City, its officers, officials, employees and volunteers are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. b. The consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it Proposal 11-243 Paae 44 of 50 Request for Proposals Page 9 c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. Coverage shall state that the City insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses. 3. All Coverages Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of not less than A:VII. The consultant shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required policies at any time. The Consultant shall save, keep and hold harmless the City, its officers, officials, employees and volunteers from all damages, costs or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omissions of the Consultant, any of the Consultant's employees, or any sub - consultant. XII. ADDITIONAL INFORMATION If you have any specific questions with regard to this project that are not covered by this RFP, they should be set forth in writing and delivered to the undersigned. Ail such questions received in this manner will be expeditiously answered. After a consultant is selected, the City Engineer will initiate final contract negotiation. If an agreement on the fee cannot be reached, the City reserves Pr000sai 11.243 Paae 45 of 50 Request for Proposals Page 10 the right to end negotiations and enter into negotiations with another firm. XIV. CONTACT Please direct all your inquiries to the undersigned at San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675, or 9491443-6398. Sincerely, Nasser Abbaszadeh, PE Public Works Director Attachments: A. Vicinity Map B. Layout of proposed trails C. Typical trail construction D. Personal Service Agreement (sample, please note the E -Verify provision therein). Pronosai 11-243 Paae 46 of 50 Request for Proposals Page 19 DESIGN STANDARDS Equestrian/hiking trails as designated on the General Plan Map are.intended to be designed as an independent trail system to serve the riding and hiking needs of the community. Some trail alignments have been designed to utilize existing or proposed service roads. Service roads, paved or unpaved, are designed to provide service vehicle access (fire, utility or maintenance). They may also be used by private .vehicles restricted to servicing individual equestrian stable or ranch land. Trails utilizing said service routes should be designed to accommodate said vehicles use, for example entrance barricades should be designed to allow for restricted vehicle passage. E uestrian and Hiking Trails 1. Methods - visible evidence of trail construction should be confined to the trail width. Construction should attempt to make as little impact on the natural environment as possible. 2. Grades - Grades should be held to a maximum of 8 percent. Steep grades are tiring for hikers and horsemen and create erosion problems. Long, gradual switchbacks should be used rather than short, steep switchbacks. 3. Trail Construction - Generally, trail width should be 10' to 20' wide. The trail may be narrower if approved by the city, but under no circumstances less than 10'. T h e trail width should be determined by amount and intensity of use, as well as topography and vegetation. In order to reduce erosion and, therefore, maintenance problems, disturbance of the soil surface should be kept to a minimum. Only rocks, stumps, and roots which interfere with passage should be removed. The degree of cut allowed on a slope depends on the soil type, hardness, etc.: Make slope cuts at a minimum of 2:1, but not so steep that erosion or loss of stability will result. Make transitions on all cuts so that the trail will be molded into the terrain. Construct the trail with provision for settling and sloughing. On side slopes, loose material which may slide onto the trail should be removed. Also, a berm of earth or rock, on the outside edge, of the trail may be necessary. Steep areas may be handled by terracing and building steps. These must be reinforced with stone or wood. Steps simply cut into the slope should not be used, as these become slippery when wet, and eventually erode. Steps should be negotiable by horses and they must be broad, flat terraces, with at least 8' between steps (See exhibit A). 4. Vegetation - Vegetation should be preserved as much as possible to protect h aesthetic quality of the trail. Vegetation should be cleared to a Pro oosa1 11-243 Pane 47 of 50 Request for Proposals Page 12 height of 10' and should be cleared to a width of at least 10'0" at shoulder height (see Exhibit B). Pruning along trails should be selective. Good pruning practices should be followed, including cutting branches off flush with the limb, and stems flush with the ground (see exhibit C}. Stumps. may be treated to prevent sprouting. Large limbs should be pruned flush with the trunk and wounds sealed to prevent decay. Dead and dying limbs and snags which may fall on the trail should be removed. Ground cover plants and low shrubs should not be cleared except from the actual trail. Spot spraying with herbicides is permissible when poison oak predominates or hand pruning is ineffective in keeping trails clear. Where a trail is on a side slope, the vegetation on the uphill side will be more invasive and should be cut back more severely than vegetation on the downhill side (see exhibit D). Vegetation should be allowed to return to cut slopes to increase stabiljty. Where appropriate, any replanting should be in conformance with land use development plans. Replant areas with vegetation indigenous to those areas or compatible with plantings already in place. 5. Drainage - Drainage is the most important item in trail construction; it requires a special study of the precipitation, runoff, springs, and streams in the area. Surface water must be diverted from the trail's surface before it builds up to an erosive force. The method used to drain the trail will depend on the quantity and speed of water and the type of soils in the area. The best and simplest drainage is to slope the trail surface, 1 percent - 3 percent, to allow the water to sheet off, rather than run in a stream. Low grades help prevent drainage problems; steep grades allow the water to run faster building up erosive force. Minor rivulets crossing the trail can be directed along a water bar (see Exhibit E). Trails crossing larger streams, whether permanent or intermittent, may require a bridge or an "Arizona" crossing (drainage pipe system). See. Exhibits F and G. If a drain pipe system is used, it is very important to prevent erosion at the outfall end by providing rip -rap or other hard surface for the water to hit first. If this is not provided, the water leaving the pipe will erode the surface below it, and eventually the fill around the downslope. end of the pipe. The installation of rip -rap is to be placed, such that it does not conflict with the trail area. Avoid causing off -trail drainage problems, such as erosion or siltation, by careful culvert placement. 6. Surfacing - The trail may be treated or surfaced in areas where: The dust caused by trail use presents a problem; it is needed to prevent erosion; or it is needed to improve slick or muddy conditions. The Pronosa[ l l-243 Paae 48 of 5Q Request for Proposals Page 13 color and type of material chosen for surfacing, whether bark, gravel, etc., shall be compatible with the environment through which the trail passes.. The surfacing material must not create severe runoff or erosion problems. When trail crosses driveways, a non -slip surface shall be applied (broom/rake finish). 7. Structures - Structures may include water bars, drain pipes, retaining walls, bridges, etc. If possible, structures should be avoided because of their installation and maintenance cost. Ideally, trail structures should be built using on-site materials or improved materials which blend into the environment. They should be designed so that they are harmonious with the surroundings. Structures should be as vandal -proof as possible. Use recessed bolt heads wherever possible. Bridges shall be a minimum of 10' wide (see Exhibit G), 8. Fences - Fencing may be necessary to prevent trail users from trespassing on adjacent lands; or to protect the user from dangerous areas. Some of these problems may be avoided by selective location of the trail route, but there will be cases where fencing is the only solution. Whenever fencing is required, the design shall be per the City standard (see Exhibit H) and would generally include installation on both sides of the trail. 9. Gates - Gates should be avoided whenever possible through careful routing, fencing or use of motorcycle barriers. Gates for trail users are a minimum of five feet wide, and must be self-closing. They may be constructed of wood or metal; wood blends more naturally with the environment, but metal gates are more durable. Vehicle gates are sometimes needed; these shall be metal pipe or equivalent. Wood or chain link are unacceptable. Vehicle gates should be securely locked. 10. Barriers - A trail can be made difficult to motorcyclists by creating a log barrier at the entrance (see Exhibit 1) or by leaving fallen logs on the trails. These are difficult to cross with a motorcycle, but may be stepped over by hikers and riders. Wherever barriers are used to prevent vehicle access, appropriate signage shall be installed (See chapter 4). 11. Utilities - Utility boxes and vaults, manholes, pole lines or other above grade utilities shall be located outside tho trail easement. Proposal 11-243 Paw! 49 of 50 Request for Proposals Page 14 DESIGN STANDARDS: SIGNING The following guidelines show examples of signs which may be used on Trails. Each sign situation should be evaluated individually; it is difficult to generalize. Each sign design shall be reviewed and approved by the Department of Community Planning and Development. 1. Materials: Wooden signs are most commonly used on the trails as they are most compatible with the natural environment and are economical to manufacture and maintain, There are two cases where metal signs might be used: One, where vandalism is a problem; two, in interfaces with public roadways where standard metal highway signs are used. 2. Colors: Trail signs (wooden or metal) should be brown with white lettering. Other earth tones may be used on occasion; there must be enough contrast between the background and the letters for the signs to be legible. Where trails intersect roadways the colors are set in the Manual on Uniform Traffic Control Devices (MUTCD). In standard highway signing, red is used for stop signs and prohibitions; yellow is for warning; green, movement permitted, directional guidance; blue, services; black and white, regulation; and orange, construction and maintenance warning. 3. Size: Directional and.waming signs should be large enough so that the copy is legible (2" high letters). 4. Location: Signs should be located to be easily read from the trail. Height of signs should be determined by vegetation and other surroundings, but normally, 40" from ground to bottom of a single sign, and 36" from ground to -bottom of a double sign is a good rule. Signs may be incorporated as part of the fencing. Signing should be consolidated wherever possible; it is preferable to have one sign with three messages than three sign on three separate posts with three separate messages. However, types of signs should not be mixed; warning or regulatory signs especially should not be mixed with other types. Highway signing location and height is established and can be found in the Manual on Uniform Traffic Control Devices (MUTCD), California Edition. Proposal 11-243 'Pace 50 of 50 SERVICE CAPABILITIES ➢ ALTA — SURVEYS ➢ TOPOGRAPHIC AND BOUNDARYSURVEYS ➢ CONSTR UCTION STAKING AND SUR VEYS ➢ LAND PLANNINGIDEVELOPlIIENT ➢ ZONE CHANGE AND VARIANCES ➢ TRACT/PARCEL/RECORD OF SUR VEY MAPS ➢ SUBDIVISION OF LAND AND DESIGN PLANS FOR IMPROVEMENT TRAFFIC ENGINEERING ➢ STREET IMPRO VEMENT ➢ HYDROLOGY, HYDRA ULICS, MUD FLOW ANALYSIS AND DRAINAGE STUDIES ➢ GRADING & DRAINAGE PLANS ➢ NPDES COMPLIANCE, SUSMP & EROSION CONTROL PLANS ➢ STORM DRAIN DESIGN ➢ SEWER DESIGN ➢ STRUCTURAL DESIGN OF RETAINING WALLS & GRADE BEAMS ➢ STREET LIGHTING DESIGN ➢ CAPITAL IMPROVEMENTS FOR MUNICIPAL GOVERNMENTS ➢ ANNUAL STREET IMPROVEMENTS & SPECIFICATIONS FOR MUNICIPALITIES, ➢ PAVEMENT MAINTENANCE EVALUATION ➢ CONSTR UC TION CONTRACT ADMINISTRATION FOR PRIVATE & MUNICIPAL WORK ➢ CONSTRUCTION OBSERVATION FOR PRIVATE AND MUNICIPAL PROJECTS ➢ PLAN CHECKING FOR MUNICIPALITIES: • FINAL TRACT & PARCEL MAPS • ARCHITECTURAL PLANS • STR UCTURAL PLANS • GRADING PLANS • HYDROLOGY & HYDRAULICS • STORM DRAIN AND SEWER DESIGN PLANS ➢ PRIVATE c& PUBLIC SCHOOLS— COMPLETE CIVIL ENGINEERING SERVICES Fee Schedule East Open Space Trams (At Ortega Highway and La Pata Avenue) In the City of San Juan Capistrano Task No. Task Description Research .lob Classification Est. Fours Rate Cost a. Survey Research Senior Project Manager 2 $ 100.00 $ 200.00 Clerical 18 $ 65.00 $ 1,170.00 b. Utility Research Senior Project Manager 2 $ 100.00 $ 200.00 Clerical 16 $ 65.00 $ 1,040.00 c. Meetings (includes kick-off meeting) . Principal Engineer 4 $ 135.00 $ 540.00 Senior Project Manager 4 $ 100.00 $ 400.00 Total for Phase 1, Task No. 1 $ 1,570.00 2 Survey a. Horizontal Control Analysis Senior Survey Analyst .6 $ 105.00 $ 630.00 b. Horizontal & Vertical Control Survey 2 Man Survey Party 6 $ 195.00 $ 1,170.00 c. Topogrpahic Survey 2 Man Survey Party 34 $ 195.00 $ 6,630.00 d. Survey Base & Utility Mapping Senior CADD Draftsman Senior Project Manager 30 4 $ $ 80.00 100.00 $ $ 2,400.00 400.00 Total for Phase 1, Task No. 2 $ 11,230.00 3 Preliminary t Oyout Plan Design of proposed layout Principal Engineer 10 $ 135.00 $ 1,350.00 Senior Design Engineer 24 $ 125.00 $ 3,000.00 Drafting of proposed layout Senior CADD Draftsman 80.00 $ 1,280.00 ..161$ Total for Phase 1, Task No. 3 $ 5,630.00 4, Coordination 1Vle�et+ns Attend coordination meeting Principal Engineer 8 $ 135.00 $ 1,080.00 Senior Project Manager 8 $ 100.00 $ 800.00 1 Review documentation Car�structjon E!rawings Total for Phase 1, Task No. 4 Principal Engineer $ 1,880.00 Included Final engineering design (inlcudes hydrology) Principal Engineer 8 $ 135.00 $ 1,080.00 Senior Design Engineer 24 $ 1.25.00 $ 3,000.00 Drafting of final engineering plans Senior CADD Draftsman 20 $ 80.00 $ 1,600.00 Total for Phase 3, Task No. 1 $ 5,680.00 l7etaini rig 1lVail Design Retaining wall design and calculations Isenior Design Engineer 2 $ 125.00 $ 250.00 Drafting of retianing wall design plans ISenior CADD Draftsman 1 I $ 80.00 $ 80.00 Total for Phase 3, Task No. 2 $ 330.00 3 11PDES Compliance a. Notice of Intent (NO]) preparation Senior Project Manager 1 $ 100.00 1 $ 100.00 b. LSWPPP preparation Senior Design Engineer 4 $ 125.00 $ 500.00 Clerical 2 $ 65.00 $ 130.00 George G. Boghossian Associates, Inc. Fee Estimate Pate i of 2 Fee Schedule East Open Space Trails (At Ortega Highway and La Pata Avenue) In the City of San Juan Capistrano Task No. ..................... Task Description Job Classification Est. Hours Prepare final package of all project documents (one hardcopy and CD-ROM with digital files) Rate $ Cost Senior CARD Draftsman 2 $ 110.00 $ c. WQMP preparation Senior Project Engineer 2 $ 125.00 $ 250.00 Clerical 2 $ 65.00.1 $ 130.00 Total for Phase 3, Task No. 3 $ 1,11.0.00 4 Etimate Prepare Engineer's Cost Estimate for each of the three (3) submittal stages Principal Engineer 2 $ 13S.00 15 270.00 Senior Design Engineer 8 $ 125.00 1 $ 1,000.00 Clerical 31 125_oo I Z 17s nn 01gJ,,Uonstructtanp;;age Prepare complete Bid/Construction Package, including technical and special provisions The total Engineering Fee for all services per itemized list of RFP specified scope of work to be performed for the subject City of San Juan Capistrano East Open Space Trails (At Ortega Highway and La Pata Avenue) as shown herein shall not exceed the total sum of $30,000.00 George G. Boghossian Associates, Inc. Fee Estimate Page 2 of 2 Prepare final package of all project documents (one hardcopy and CD-ROM with digital files) Senior Project Manager 2 $ 100.00 $ 200.00 Senior CARD Draftsman 2 $ 110.00 $ 220.00 Clerical 2 $ 80.00 $ 160.00 Total for Phase 3, Task No. 6 $ 380.00 TOTAL ESTIMATE© PROJECT COST $ 29,880.00 The total Engineering Fee for all services per itemized list of RFP specified scope of work to be performed for the subject City of San Juan Capistrano East Open Space Trails (At Ortega Highway and La Pata Avenue) as shown herein shall not exceed the total sum of $30,000.00 George G. Boghossian Associates, Inc. Fee Estimate Page 2 of 2 32400 PASEO ADELAA3TO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www= sarfy UanCaP1Strgno=org im i MEMBERS OF THE CITY COUNCIL f !'d SAAR ALLEVATO 09&P@&4TiU . LAURA FREESE fit#R$RSNfB �[ i9�i EARRYKRAMER 1776 DEREK REEVE JOHN TAYWR George G. Boghossian & Associates, Inc. 1111 N. Brand Blvd., Suite 202 Glendale, CA 91202-3071 DATE: October 14, 2011 FROM: Christy ,kaki, Deputy City Clerk (949) 443-6310 RE. Personal Services Agreement.— Design Services for Construction of Two Trails on City's East Open Space Thank you for providing documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of this agreement. If you have questions related to insurance requirements, please call me at (949) 443-6310. If you have questions concerning the agreement, please contact .Nasser Abbas adeh, Public Works Director at (949) 443-6398. An original agreement is enclosed for your records. Cc. Nasser Abbaszadeh, Public Works Director San .Tuan Capistrano: Preserving the Past to Enhance tete Future Christ Jakl From: Christy Jaid Sent: Friday, October 14, 2011 11:44 AM To: ]Nasser Abbaszadeh Cc: Lindsey Mannan Subject: George Boghossian PSA Attachments: 11-0920 Boghossian Agreeent.pdf Good Morning and Happy Friday! Attached is the fully executed PSA with George Boghossian & Associate. Thank you for your patience. Kindest Regards, Cl-trisl,� JAI Deputy City Clerk City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (949)443-6310 1 (949)493-1053 fax Today's Dater Transmittal Routing (Check All That Apply) City Attorney ❑ City Manager ❑ City Clerk CIP No. (if any): Project Manager's Last Name: �� Phone Extension: Council or CRA Meeting Date (if applicable): &I a r APPROVING AUTHORITY: (Check One) Mayor A-V LJ CRA Chair0 -"-\N 9-f , c City Manager Provide (1) executed original contract for each signing party, including the City. If the agreement is to be recorded — only (1) original will be recorded with certified copies going to other parties. Please provide the mailing address of any party to receive ars agreement — unless the mailing address is included within the body of the agreement: (Not necessary if information is included in the contract) Name sly _. Street City St TZO OTHER INSTRUCTIONS: �IP.�� v� C2� Palk `� a� �- 10 I'A�4,� M ,