11-0517_HDR ENGINEERING, INC._Personal Services Agreement Amd No. 3AMENDMENT NO. 3 TO
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT
between the CITY OF SAN JUAN CAPISTRANO ("City") and HDR Engiryryeering, Inc.,
("Consultant') is made and entered into, to be effective the l5i h� day of JQVItAQY
2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated May 17, 2011 for a total of $8,500.00 to prepare annual and final reports,
and associated photo documentation to comply with Conditions A.10, E.1, F.1, and G.3 of
401 Certification No. 09C-020 for the Del Obispo Street Widening from Alipaz Street to
Paseo Adelanto Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 12, 2012, the City and Consultant amended the original
contract with Amendment No. 1 to the Personal Services Agreement to extend the term of
the agreement to a completion date of September 28, 2012; and
WHEREAS, on September 18, 2012, the City and Consultant amended the contract
with Amendment No. 2 to the Personal Services Agreement to extend the term of the
agreement to a completion date of December 31, 2012.
Whereas the City and Consultant desire to amend the Agreement as provided
hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants
contained therein, City and Consultant agree to amend Section 3.1 of the Agreement as
follows:
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of April
1, 2013.
Section 3. Compensation
3.1 Amount
The City hereby agrees to pay the additional sum of One Thousand
Five Hundred Dollars ($1,500.00) for a revised total not exceed contract price of Ten
Thousand Dollars ($10,000.00) to Consultant for those services performed as set forth in
Exhibit "A" of the Agreement.
All other provisions of the Agreement not amended hereunder shall remain in full force and
effect.
-1-
54ao±eI
ATI
In
CITY OF SAN JUAN CAPISTRANO
3y:
John Taylor, Mayor
APPROVED AS O FORM:
BY.
ans Van en, City Attorney
CONSUL
By:
May 13, 2011
Ms. Nisha Patel
City of San Juan Capistrano
32400 Pasco Adelanto -
San Juan Capistrano, CA 92675
Subject: Proposed Scope of Services- City of Sao Juan Capistrano -Del
Obispo Bridge Widening Project 401 Certification Compliance
Dear Ms. Patel:
We are pleased in present this proposed Scope of Services to provide regulatory
support services for the Del Obispo Bridge Widening Project in San Juan
Capistrano, Orange County, California. Project construction is anticipated to begin
as early as May 31, 2011.
Per your request, please find below a scope of work to assist with 401 Certification
compliance. Pursuant to Conditions A.10, E.1, P,1 and G.3 of Water Quality
Certification No. 09C-020, the City must provide to the regional board annual
reports during project and a final annual report upon project completion. These
reports will include stream photo documentation and post -project Best Management
Practice's (BMP) photo documentation.
Task 1: Provide Photo Documentation
HDR will conduct stream and BMP photo documentation in accordance with
Attachment 6 for Water quality Certification No. 09C-020, which described in detail
the photo documentation procedures. HDR will document the existing conditions of
the project site prior to project implementation, This site visit will be conducted
concurrently with the pre-constmction nesting bird survey. IIDR will also
document the post -project conditions, including the BMP's upon project
completion.
The photo documentation procedure requires a team of two. The following
- - - information will be recorded in a photo log:
• Project time, and contract number
• General location (stream, beach, city, etc.), and short narrative
• .description of project's habitat type, goals, etc.
• Photographer and other team members
• Photo number
• Date
• Time (for each photograph)
• Photo point information, including:
• Name or other unique identifier
xoa Enpin••nne.lna 89ao 5•mo. abw. sse-112axe
Sulo 2M M5 12 W33 ffavi
SN nbpo, CA 92113
EXHIBIT A
Ms. Nisha Patel
City of San Juan Capistrano
May 13, 2011
Page 2
• Narrative description of location including proximity to and direction
from notable landscape features like roads, fence lines, creeks, rock
outcrops; large trees, buildings, previous photo points, etc. — sufficient
for future photographers who have never visited the project to locate the
photo point
• Latitude, longitude, and altitude from map or GPS unit
Magnetic compass bearing from the photo point to the subject
• Specific information about the subject of the photo
The locations of steam photos will be selected to demonstrate the existing
conditions of the stream including ground elevation and width such that post -project
photos will demonstrate that the pre-existing stream conditions have been fully
restored.
BMP photo documentation locations will be selected to demonstrate that the BMP's
are serving to protect wildlife and water quality as anticipated. .
Task 2: Annual Reports
Based upon the I0 month project schedule, HDR anticipates that one annual report
and one final annual report will be required. The first annual report is due to the
regional board by August 1. A draft report will be provided to the City of review by
July 15`h. The Final At:nual report will be prepared upon completion of the project,
The first annual report will include a summary of the status of construction and
compliance with the 40.1 Certification as well as the pre -project stream photos. The
final report will include a summary of project compliance including post -project
BMP and stream photos and 11x17 as-builts for the project.
Deliverables: One draft annual report and one draft final annual report.
One annual report and one final annual report incorporating
comments from the City or Regional Board as needed. HDR will
provide up to five hardcopies and one electronic copy of each report
(PDF).
Cost Estimate: $8,500
HDU Engineering, Inc.
Ms. Nisha Patel
City of San Juan Capistrano
May 13, 2011
Page 3 - -
Please contact our -project manager, Ingrid Chlup at 714.730.2389 if you have any
questions or comments. HDR is prepared to begin work' immediately on this effort
upon rbceipt of notice to proceed.
Sincerely,
HDR ENGINEERING, INC.
Tim Gnibus ..
Environmental Business Class Lead
HDR Engineering. Inc.
FROM:
DATE:
City of San Juan
Supplementaro
Karen P. Brust, City
apistrano
nda Report
James G. Ross, Interim e6b{ic Works Director
Prepared by: Nisha A. Patel, PE, Associate Engineerd
January 15, 2013
1/1512013
19001
SUBJECT: Consideration of Amendments to Personal Services Agreements for the
Del Obispo Street Widening from Alipaz Street to Paseo Adelanto Project
(CIP 07107) (RBF Consulting, HDR, Smith -Emery Laboratories, Willdan
Engineering, and LSA)
RECOMMENDATION:
By motion,
1) Approve the following Third Amendment to Personal Services Agreements (PSAs)
for the Del Obispo Street Widening from Alipaz Street to Paseo Adelanto Project
(CIP 07107):
a. RBF Consulting to perform shop drawing review and request for information
(RFI) support of structural items, increasing the contract amount by $5,000.00,
for a total not to exceed contract amount of $67,310.00, and extending the term
to April 1, 2013; and
b. HDR Engineering to perform biological monitoring, increasing the contract
amount by $1500.00, for a total not to exceed contract amount of $10,000.00,
and extending the term of the contract to April 1, 2013; and
c. Willdan Engineering to perform shop drawing review and request for information
support of non-structural items, increasing the contract amount by $12,000.00 for
a total not to exceed contract amount of $40,790.00, and extending the term of
the contract to July 26, 2013; and
d. Smith -Emery Laboratories to perform geotechnical testing and inspection,
extending the term to April 1, 2013; and
e. RBF Consulting to perform Stormwater Pollution Prevention Plan (SWPPP)
development and Construction General Permit compliance, extending the term of
the contract to April 1, 2013; and
f. LSA Associates, Inc. to perform archeological and paleontological resources
monitoring, extending the term of the contract to April 1, 2013.
City Council Supplementary Agenda Report
January 15, 2013
Page 2 of 2
SITUATION;
After the posting of the City Council Agenda, a typographical error was discovered in
item 1c of the recommendations to the report. The increase to the Willdan Engineering
contract amount should be $12,000.00.
1/15/2013
City of San Juan apistrano
Agent ort
TO: Karen P. Brust, City :nrc A J'�-�
FROM: James G. Ross, Inteis WorksDirector
Prepared by: Nisha A. Patel, PE, Associate Engineer'd
DATE: January 15, 2013
SUBJECT: Consideration of Amendments to Personal Services Agreements for the
Del Obispo Street Widening from Alipaz Street to Paseo Adelanto Project
(CIP 07107) (RBF Consulting, HDR, Smith -Emery Laboratories, Willdan
Engineering, and LSA)
RECOMMENDATION:
By motion,
1) Approve the following Third Amendment to Personal Services Agreements (PSAs)
for the Del Obispo Street Widening from Alipaz Street to Paseo Adelanto Project
(CIP 07107):
a. RBF Consulting to perform shop drawing review and request for information
(RFI) support of structural Items, increasing the contract amount by $5,000.00,
for a total not to exceed contract amount of $67,310.00, and extending the term
to April 1, 2013; and
b. HDR Engineering to perform biological monitoring, increasing the contract
amount by $1500.00, for a total not to exceed contract amount of $10,000.00,
and extending the term of the contract to April 1, 2013; and
c. Willdan Engineering to perform shop drawing review and request for information
support of non-structural items, increasing the contract amount by $12,0000.00
for a total not to exceed contract amount of $40,790.00, and extending the term
of the contract to July 26, 2013; and
d. Smith -Emery Laboratories to perform geotechnical testing and inspection,
extending the term to April 1, 2013; and
e. RBF Consulting to. perform Stormwater Pollution Prevention Plan (SWPPP)
development and Construction General Permit compliance, extending the term of
the contract to April 1, 2013; and
LSA Associates, Inc. to perform archeological and paleontological resources
monitoring, extending the term of the contract to April 1, 2013.
City Council Agenda Report
January 15,.2013
Page 2 of 4
EXECUTIVE SUMMARY:
Staff is requesting amendments to Personal Services Agreements (PSAs) for
construction management support for the construction phase of the project due to
delays and required additional work. The additional work includes the existing bridge
approach repair design revision, AT&T utility line design revision, joint seal revision, and
additional retaining wall and fence design, additional Water Board Annual Report, and.
as -built drawing preparation. The project has received approximately 3.5 million dollars
of federal funding, and is under several environmental permits. The project needs to
continue to follow strict requirements to ensure the City meets all the federal and
environmental regulations. Therefore, City Council approval is required for the following:
• RBF Consulting (structural support) - Extend term to April 1, 2013, and increase
contract by $5,000, for a total not to exceed amount of $67,310.00.
HDR Engineering - Extend term ' to April 1, 2013, and increase contract by
$1,500, for a total not to exceed amount of $10,000.00.
• Wilidan Engineering — Extend term to July 26, 2013, and increase contract by
$12,000.00, for a total not to exceed amount of $40,790.00.
• RBF Consulting (SWPPP development and Construction General Permit
compliance), Smith -Emery Laboratories, and LSA - Extend term to April
1, 2013.
The project budget is sufficient to absorb increases in contract amounts as listed above.
DISCUSSION/ANALYSIS:
In April 2011, agreements were approved with the following firms for construction
management services:
Firm
Service(s)
Contract
Total after
Amendment
RBF Consulting
Structural support- request
$31,310
$67,310
for information (RFI) and
shop drawing review
HDR Engineering
Biological monitoring
$8,500
$10,000
Willdan Engineering
Non-structural support-
$10,200
$40,790
request for information and
shop drawing review
Smith -Emery
Geotechnical testing and
$71,914
$80,914
Laboratories
inspection
RBF Consulting
SWPPP development and
$34,020
$50,020
General Permit Compliance
LSA
ArcheologicaV
$5,750
$5,750
Paleontological Monitoring
In April 2012, the agreements shown in the above table were extended to September
28, 2012. The project construction completion was expected to be delayed because the
project incurred several design changes to include the existing bridge north overhang
City Council Agenda Report
January 15, 2013
Page 3 of 4
reconstruction, Polibrid 705 sheet pile coating, additional pre -tensioned strands in the
girders, bridge pier nose wall re -design, additional sewer line potholing, additional rebar
around unmarked storm drain within the retaining wail footing, storm damage repairs,
MCI and SDG&E utility line extension, and SDG&E hanger rod material upgrades. Also,
the RBF Consulting contract for structural engineering support was amended to add
budget to perform engineering services for removal and reconstruction of the existing
bridge overhang. The Willdan Engineering agreement was also amended to add budget
to perform corrosion analysis for sheet pile design.
In September 2012, some of the agreements shown in the table were increased in
contract amount, and they were all extended to December 31, 2012. The construction
delay was caused by the need to change the construction method of the bridge
overhang to cause the least traffic interference, required revisions to AT&T conduit
location, installation of additional MCI, Cox, and SDG&E conduit construction, and
additional closure wall construction.
The construction of the project has been further delayed from the anticipated revised
completion date of December 2012. This was caused by the need to change the
construction phasing to cause the least traffic interference, required revisions to AT&T
conduit design, existing bridge approach repair, unexpected buried foundation
removals, change in the landscape subcontractor, and rain delays. Staff is requesting
the term of the agreements with RBF Consulting, Smith -Emery Laboratories,
Engineering, HDR, and LSA, be extended to April 1, 2013. Construction is expected to
be completed by January 31, 2013. Staff requests extending the term of the agreements
past the construction completion for the amount of time that it will take the consultants
to prepare and submit final reports for the project, to bill their last invoice to the City, and
the City to process their payment.
Staff is also requesting a $5,000.00 increase to the Personal Services Agreement with
RBF for structural support. They provided additional design services for slope erosion
beneath the existing bridge approach, AT&T utility line revision, and an additional bridge
joint seal. An additional retaining wall and an additional fence design are also needed.
Staff is also requesting a $12,000.00 increase to the Personal Services Agreement with
Willdan Engineering to expand their scope- to prepare as -built drawings after project
construction is complete. Willdan Engineering prepared the original construction
drawings, and they will revise their files to prepare the as -built drawings. Staff requests
extending the term of the agreement with Wilidan to July 26, 2013, for sufficient time for
preparation and review of the as -built drawings, to bill their last invoice to the City, and
the City to process their payment.
FISCAL IMPACT:
The existing project budget has sufficient funding for the contract increases. The
consultant work is not reimbursable under the grant. It will be fully funded by Capistrano
Circulation Fee Program (CCFP) funds.
ENVIRONMENTAL IMPACT:
Not applicable.
City Council Agenda Report
January 15, 2013
Page 4 of 4
PRIOR CITY COUNCIL REVIEW:
On April 19, 2011, the City Council authorized construction management support
contracts to RBF Consulting, Smith -Emery Laboratories, and Wilidan Engineering.
On April 3, 2012, the City Council approved amendments to the contracts with RBF
Consulting for structural RFI and shop drawing review, and Wilidan Engineering for non-
structural RFI and shop drawing review to add budget and extend their contract.
On April 17, 2012, the City Council approved amendments to the contracts with Smith -
Emery Laboratories, and RBF Consulting for SWPPP compliance and Construction
General Permit compliance to extend the term of their contract.
On September 18, 2012, the City Council approved amendments to the contracts with
RBF Consulting, Smith -Emery Laboratories, Wilidan Engineering, HDR, and LSA.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
NOTIFICATION:
Tanya Bilezikjian (RBF Consulting)
Sal Shiekh (RBF Consulting)
Robert Greeley (Smith -Emery Laboratories)
Ken Taylor (Wilidan Engineering)
Steve Conkling (LSA)
Ingrid Eich (HDR)
ATTACHMENT(S).-
Attachment
TTACHMENT(S):Attachment 1 — Amendment No. 3 to the Personal Services Agreement with RBF
Consulting for structural support -request for information and shop
drawing review.
Attachment 2 — Amendment No. 3 to the Personal Services Agreement with HDR
Engineering.
Attachment 3 — Amendment No. 3 to the Personal Services Agreement with Wildan
Engineering.
Attachment 4 — Amendment No. 3 to the Personal Services Agreement with Smith -
Emery Laboratories.
Attachment 5 — Amendment 'No. 3 to the Personal Services Agreement with RBF
Consulting for SWPPP development and Construction General Permit
compliance.
Attachment 6 — Amendment No. 3 to the Personal Services Agreement with LSA.
AMENDMENT NO.3 TO
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between
the CITY OF SAN JUAN CAPISTRANO ("City") and RBF Consulting, ("Consultant") is made
and entered into, to be effective the day of , 2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated April 19, 2011 for a total of $31,310.00 to provide Construction Management
Support for Structural Items in the form of Materials Submittal and Shop Drawing Review and
Request for Information and Request for Clarification Support for the Del Obispo Street
Widening from Alipaz Street to Paseo Adelanto -Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 3, 2012, the City and Consultant amended the original contract
with Amendment No. 1 to the Personal Services Agreement to extend the term of the
agreement to a completion date of September 28, 2012, and add compensation in the amount
of $18,000.00 for a total revised contract in the amount of $49,310.00; and
WHEREAS, on September 18, 2012, the City and Consultant amended the contract
with Amendment No. 2 to the Personal Services Agreement to extend the term of the
agreement to a completion date of December 31, 2012, and add compensation in the amount
of $13,000.00 for a total revised contract in the amount of $62,310.00; and
Whereas the City and Consultant desire to amend the Agreement as provided
hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
therein, City and Consultant agree to amend Section 3.1 of the Agreement as follows:
2013.
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of April 1,
Section 3. Compensation.
3.1 Amount
The City hereby agrees to pay the additional sum of Five Thousand Dollars
($5,000.00) for a revised total not to exceed contract price of Sixty Seven Thousand Three
Hundred and Ten Dollars ($67,310.00) to Consultant for those services performed asset forth
in Exhibit "A" of the Agreement.
All other provisions of the Agreement not amended hereunder shall remain in full
force and effect.
-1-
540028.1
ATTACHMENT 1
ATTEST:
By:
Maria Morris, City Clerk
APPROVED AS
m
S
SAWN. I
-z-
CITY.OF SAN JUAN CAPISTRANO
By:
John Taylor, Mayor
CONSULTANT
By:
hum Patel
March 2.2011
Pago 2
EXHIBIT "A"
Scope of Services
Scope of Services:
The Scope of Services for Construction Management Support for Structural Items shell include the following:
1. Review Shop DrawingsiMatedal Submittals:
• Steel pfie certNtcate of compliance, Including test reports
• Swctural concrete mix designs, cement compliance certificate, aggregate grading, admixtures,
curing compound, deck form, bearing pad, filter fabdo, treated permeable base, geocomposle
dram, sealing Joints, etc.
• Rapid setting concrete
• Precast girder, prestressing, calculations, plans
• Joint seals
• Reinforcing certification, bar placing list and layout, drill and bond dowels, couplers
• Utility hangers, supports
• Pier nosing plate
• Concreje barrier
• Deck drainage
• Sheet Piling
• Shoring/Forming
2. Respond to Request for Information {RFI} or Request for Clarification (RFC).
This work will supplement and clarify any additional Information as needed during construction
requested by the Contractor.
3. Coordinate with Construction Manager or City Project Manager regarding Items 1 & 2.
A. Evaluate need far design change during the course of Submittal review and RFURFC.
AMENDMENT NO.3 TO,
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT
between the CITY OF SAN JUAN CAPISTRANO ("City") and HDR Engineering, Inc.,
("Consultant") is made and entered into, to be effective the day of
2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated May 17, 2011 fora total of $8,500.00 to prepare annual and final reports,
and associated photo documentation to comply with Conditions A.10, E.1, F.1, and G.3 of
401 Certification No. 09C-020 for the Del Obispo Street Widening from Alipaz Street to
Paseo Adelanto Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 12, 2012, the City and Consultant amended the original
contract with Amendment No.1 to the Personal Services Agreement to extend the term of
the agreement to a completion date of September 28, 2012; and
WHEREAS, on September 18, 2012, the City and Consultant amended the contract
with Amendment No. 2 to the Personal Services Agreement to extend the term of the
agreement to a completion date of December 31, 2012.
Whereas the City and Consultant desire to amend the Agreement as provided
hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants
contained therein, City and Consultant agree to amend Section 3.1 of the Agreement as
follows:
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of April
1, 2013.
Section 3. Compensation
3.1 Amount
The City hereby agrees to pay the additional sum of One Thousand
Five Hundred Dollars ($1,500.00) for a revised total not exceed contract price of Ten
Thousand Dollars ($10,000.00) to Consultant for those services performed as set forth in
Exhibit "A" of the Agreement.
All other provisions of the Agreement not amended hereunder shall remain in.full force and
effect.
-1-
540028,1 ATTACHMENT 2
ATTEST:
Maria Morris, City Clerk
APPROVED'AS 'KO FORM:
s Van%igien, City Attorney
2
CITY OF SAN JUAN CAPISTRANO
By:
John Taylor, Mayor.
CONSULTANT
0
May 13, 2011
Ms. Nisha Patel
City of San Juan Capistrano
32400 Paseo Adelanto -
San Juan Capistrano, CA 92675
Subject: Proposed Scope of Services— City of San Juan Capistrano—Del
Obispo Bridge Widening Project 401 Certification Compliance
Dear Ms. Patel:
We are pleased to present this proposed Scope of Services to provide regulatory
support services for the Del Obispo Bridge Widening Project in San Juan
Capistrano, Orange County, California, Project construction is anticipated to begin
as early as May 31, 2011,
Per your request, pierce find below a scope of work to assist with 401 Certification
compliance. Pursuant to Conditions A.10, E.1, F.I and G.3 of Water Quality
Certification No. 09C-020, the City must provide to the regional board annual
reports during project and a final annual report upon project completion. These
reports will include stream photo documentation and post -project Best Management
Practice's (BMP) photo documentation.
Task 1.• Provide Photo Documentation
HDR will conduct stream and BMP photo documentation in accordance with
Attachment 6 for Water quality Certification No, 09C-020, which described in detail
the photo documentation procedures. HDR will document the existing conditions of
the project site prior to project implementation. This site visit will be conducted
concurrently with the pre -construction nesting bird survey. HDR will also
document the post -project conditions, including the BMP's upon project
completion.
The photo documentation procedure requires a team of two. The following
information will be recorded in a photo log:
• Project name, and contract number
• General location (stream, beach, city, etc.), and short narrative
• description of project's habitat type, goals, etc.
• Photographer and other team members
• Photo number
• Date
• Time (for each photograph)
• Photo point information, including:
Name or other unique identifier
NUR Enpinaerinp.ln•. eeso 9•�bm nwnw as. 712 d00
S..M 559 712 OvI (tax)
Can aepo. CA 03133
EXHIBIT A
Ms. Nisha Patel
City of San Juan Capistrano
May. 13, 2011
Page 2
• Narrative description of location including proximity to and direction
from notable landscape features like roads, fence lines, creeks, rock
outcrops; large trees, buildings, previous photo points, etc. —sufficient
for future photographers who have never visited the project to locate the
photo point
• Latitude, longitude, and altitude from map or GPS unit
• Magnetic compass bearing from the photo point to the subject
• Specific information about the subject of the photo
The locations of steam photos will be selected to demonstrate the existing
conditions of the stream including ground elevation and width such that post -project
photos will demonstrate that the pre-existing stream conditions have been fully
restored.
BMP photo documentation locations will be selected to demonstrate that the BMP's
are serving to protect wildlife and water quality as anticipated. .
Task 2: Annual Reports
Based upon the 10 month project schedule, HDR anticipates that one annual report
and one final annual report will be required. The first annual report is due to the
regional board by August 1. A draft report will be provided to the City of review by
July 15'x. The Final Annual report will be prepared upon completion of the project.
The first annual report will include a summary of the status of construction and
compliance with the 40*1 Certification as well as the pre -project stream photos. The
final report will include a summary of project compliance including post -project
BMP and stream photos and 11x17 as-builts for the project.
Dellverables: One draft annual report and one draft final annual report.
One annual report and one final annual report incorporating
comments from the City or Regional Board as needed. HDR will
provide up to five hardcopies and one electronic copy of each report
(PDF).
Cost Estimate: $8,500
HDR Engineering, Inc.
Ms. Nisha Patel
City of San Juan Capistrano
May 13, 2011
Page 3
Please contact our•project manager, Ingrid Chlup at 714.730.2389 if you have any
questions or comments. HDR is prepared to begin work immediately on this effort
upon receipt of notice to proceed.
Sincerely,
HDR ENGINEERING, INC.
Tins Gnibus .
Environmental Business Class Lead
NOEL Engineering, Inc.
AMENDMENT NO.3 TO
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between the
CITY OF SAN JUAN CAPISTRANO ("City") and Willdan Engineering, ("Consultant") is made and
entered into, to be effective the day of , 2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services Agreement
dated April 19, 2011 for a total of $10,200.00 to provide Construction Management Support for
Non -Structural Items in the form of Materials Submittal and Shop Drawing Review and Request for
Information and Request for Clarification Support for the Del Obispo Street Widening from Alipaz
Street to Paseo Adelanto Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 3, 2012, the City and Consultant amended the original contract with
Amendment No. 1 to the Personal Services Agreement to extend the term of the agreement to a
completion date of September 28, 2012, and add compensation in the amount of $18,590.00 for a
total revised contract in the amount of $28,790.00; and
WHEREAS, on September 18, 2012, the City and Consultant amended the contract with
Amendment No. 2 to the Personal Services Agreement to extend the term of the agreement to a
completion date of December 31, 2012
Whereas the City and Consultant desire to amend the Agreement as provided hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
therein, City and Consultant agree to amend Section 3.1 of the Agreement as follows:
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of July 26, 2013.
Section 3. Compensation.
3.1 Amount
The City hereby agrees to pay the additional sum of Twelve Thousand Dollars
($12,000.00) for a revised total not to exceed contract price of Forty Thousand Seven Hundred and
Ninety ($40,790.00) to Consultant for those services performed as set forth in Exhibit "A" of the
Agreement.
All other provisions of the Agreement not amended hereunder shall remain in full
force and effect.
ATTACHMENT3
ATTEST:
By:
Maria Morris, City Clerk
APPROVED AS TO
m
s Van`bgfe-n, City Attorney
K
CITY OF SAN JUAN CAPISTRANO
m
John Taylor, Mayor
CONSULTANT
By:
Ms. Nisha Patel
March 1, 2011
Page 7
wide to accommodate a striped center median, four travel lanes, and shoulder and si-
dewalk on both sides. The Garvey Avenue Bridge was funded by the Highway Bridge
Rehabilitation and Replacement (HERR) Program and the Seismic Retrofit Funds. The
project was awarded Project of the Year by the America Public Works Association.
Location City of Rosemead
Project Team
Willdan has assembled a highly qualified team of technical experts to augment the City of San J uan capistranos' staff
to support the construction of the Venowen Street Bridge over the Los Angeles River. The following are brief bios of
our key team members. Detailed resumes are in the Appendix of this proposal.
Ken Taylor, PE, of W ilden Engineering, will provide civil and drainage design support services related to the road-
way and channel improvements
Jeff McClure of McClure Consulting Corporation will assist Mr. Broz and Mr. Taylor to civil and drainage design
support services related to the roadway, utillty and channel improvements,
Detailed Scope of Services and Schedule — Exhibit A
Our following scope of services identities the tasks to provide design support services during construction of the re-
building and widening of the Van Owen Street Bridge over the Los Angeles River,
Task 1-- Civil Design Support Services during Construction
The required design support services for the civil improvements during construction will be provided by Jeff McClure
and Ken Taylor who were members of the original design team for this project during the design phase of the project,
The Willdan team will perform the following tasks,
1.1 Request for Information (RFQ: The Willdan team will respond to all the contractors RFI's related to the
design plans and specifications in a timely manner. The Wllidan team will evaluate each RFI and provide a
written response to the to Cites construction manager for forwarding to the Contractor.
1.2 Shop prawing Review: The Witldan tearn•will review and approve or comment on the contractor's submitted
shop drawings.
1.3 Submittal Rev low: The Wilhdan team will review and approve or comment on the contractor's submitted
technical sumittals.
WI LLDAN
Englneering
Ms. N iaha Patel
March 1,2011
Page 8
Schedule
Project construction duration has been established by the City as being 300 calendar days, The City has not identi.
tied, but 8 is assumed, that the work in the riverbed will be limited to the dry seasons only. Because there is saw-
ciated roadway work on both roadway approaches to the bridge It is further assumed that construction work will be
continuous for the lull 300 calendar days without any stoppage for the wet seasons.
Fee Estimate
Our estimated fees for the above scope of work is $70200 for a duration of 300 working days of design support sen
vices, which includes our subconsultant's fees. The following table provides a summary of our fee.
Description
77
ODC
1
Total
1
Civ -Das' nSupport Services Wildon McClure $1800
$8400
1 $10,200
Total 1 $1,800
1 $8,400
1 $10200
Appendix B contains a detailed fee as timate.
The above lump sum fee does not Include the following hems:
• Riedesgn, new designs or changes to the existing design that are pan of the contractors operations, errors or
requests for cost reduction Incentive proposals
• Materials sampling and testing
• Construclion engineering or Inspection
• Job she safely, con tractor safely compliance and public safety of cons suction worksite,
• Environmental permit amendments or Section 7 Consultation.
• HABSMAER Documentation
•
Condition 19 of the Seclion 401 Certikation will be the contractor's responsibility, TAIs includes developing and
approval of a Surface Water Diversion Plan. Condition 19 also includes water testing that is also the responsibllity
Of the contractor
The Willdan loam has the depth of resources to provide the necessary support to the City's project manager for the
successful delivery of the project. We appreciate the opportunity to present our proposal. Plena contact me at (714)
9788251 or IbrozOwllldoricom If you have any questions or requlre additional Informallon.
Respectfully submi ted,
Willdan Engine g
Thomas Broz, PE, SE, F.ASCE
Director, Program and Construction Management Services
�WILLDAN
Fra nawing
AMENDMENT NO.3 TO
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between
the CITY OF SAN JUAN CAPISTRANO ("City") and Smith -Emery Laboratories, ("Consultant")
is made and entered into, to be effective the day of , 2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated April 19, 2011 for a'total of $71,914.00 to provide Geotechnical Testing and
Inspection Services for the Del Obispo Street Widening from Alipaz Street to Paseo Adelanto
Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 17, 2012, the City and Consultant amended the original contract
with Amendment No. 1 to the Personal Services Agreement to extend the term of the
agreement to a completion date of September 28, 2012; and
WHEREAS, on September 18, 2012, the City and Consultant amended the contract
with Amendment No. 2 to the Personal Services Agreement to extend the term of the
agreement to a completion date of December 31, 2012; and add compensation in the amount
of $9,000.00 for a total revised contract in the amount of $80,914.00; and
Whereas the City and Consultant desire to amend the Agreement as provided
hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
therein, City and Consultant agree to amend Section 3.1 of the Agreement as follows:
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of April 1,
2013.
All other provisions of the Agreement not amended hereunder shall
remain in full force and effect.
ATTACHMENT 4
ATTEST:
0
Maria Morris, City Clerk
APPROVED AS V FORM:
Hans Van LigteKCity Attorney
2
CITY OF SAN JUAN CAPISTRANO
0
John Taylor, Mayor
CONSULTANT
By:
AMENDMENT NO.3 TO
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between
the CITY OF SAN JUAN CAPISTRANO ("City") and RBF Consulting, ("Consultant") is made
and entered into, to be effective the day of , 2013, as follows:
RECITALS
. WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated April 19, 2011 for a total of $34,020.00 to provide SWPPP Development and
Construction General Permit Compliance for the Del Obispo Street Widening from Alipaz
Street to Paseo Adelanto Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 17, 2012, the City and Consultant amended the original contract
with Amendment No. 1 to the Personal Services Agreement to extend the term of the
agreement to a completion date of September 28, 2012; and
WHEREAS, on September 18, 2012, the City and Consultant amended the contract
with Amendment No. 2 to the Personal Services Agreement to extend the term of the
agreement to a completion date of December 31, 2012, and add compensation in the amount
of $16,000.00 for a total revised contract in the amount of $50,020.00; and
Whereas the City and Consultant desire to amend the Agreement as provided
hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
therein, City and Consultant agree to amend Section 3.1 of the Agreement as follows:
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of April 1,
2013.
All other provisions of the Agreement not amended hereunder shall
remain in full force and effect.
ATTACHMENT 5
ATTEST:
A
Maria Morris, City Clerk
APPROVED AS O FORM:
BY:
Hans Van Ligten, City Attorney
F
CITY OF SAN JUAN CAPISTRANO
By:
John Taylor, Mayor
CONSULTANT
By:
AMENDMENT NO.3 TO
PERSONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PERSONAL SERVICES AGREEMENT
between the CITY OF SAN JUAN CAPISTRANO ("City") and LSA Associates, Inc.,
("Consultant") is made and entered into, to be effective the day of
2013, as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated May 23, 2011 for a total of $5,750.00 to Conduct Archeological and
Paleontological Resource Monitoring for the Dei Obispo Street Widening from Alipaz Street
to Paseo Adelanto Project STPL 5372 (011) (CIP 07107); and
WHEREAS, on April 23, 2012, the City and Consultant amended the original
contract with Amendment No. 1 to the Personal Services Agreement to extend the term of
the agreement to a completion date of September 28, 2012; and
WHEREAS, on September 18, 2012, the City and Consultant amended the
original contract with Amendment No. 2 to the Personal Services Agreement to extend
the term of the agreement to a completion date of December 31, 2012; and
Whereas the City and Consultant desire to amend the Agreement as provided
hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants
contained therein, City and Consultant agree to amend Section 3.1 of the Agreement as
follows:
Section 2. Term.
The term of the Agreement is hereby extended to the new completion date of April
1, 2013.
All other provisions of the Agreement not amended hereunder shall
remain in full force and effect.
ATTACHMENT 6
ATTEST:
By:
Maria Morris, City Clerk
AS TO FORM:
, City Attorney
N
CITY OF SAN JUAN CAPISTRANO
By:
John Taylor, Mayor
CONSULTANT
By:
32400 PASEO ACIELANTO
SAN JUAN CAPISTRANO. CA 92675
(949) 493.1171
(949) 493.1083 FAX
x►wr saltjuuucat�irtrclNa. olg
TRANSMITTAL
TO:
HDR Engineering, Inc.
3230 EI Camino Real, Suite 200
Irvine, CA 92602
DATE: January 23, 2013
FROM: Christy Jakl, Deputy City Clerk (949) 443-6310
MEMBERS Of THE CITY COUNCIL
SAM ALLEVATO
ROY L. BYRNES. M.D.
LARRY KRAMER
DEREK REEVE
JOHN TAYLOR
RE: Amendment No. 3 to Personal Services Agreement — Prepare Annual and Final Reports
Related to Del Obispo Street Widening Project (CIP 07107)
Thank you for maintaining documentation confirming compliance with the terms of the
agreement related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
the agreement. If you have questions related to insurance requirements, please call Christy
Jakl, Deputy City Clerk at (949) 443-6310.
If you have questions concerning the agreement, please contact Nisha Patel, Associate
Engineer at (949) 443-6350.
Enclosed is an original agreement for your records.
Cc: Nisha Patel, Associate Engineer
Sart Juan Capistrano: Preserving; the Past to Guhance the Futtu e
`4) Prtrwd on 1004re roco" Pa0v
Christy Jakl
From: Christy Jakl
Sent: Wednesday, January 23,2013 12:11 PM
To: Nisha Patel
Subject: Del Obispo Widening Project PSA Amendments
Attachments: 13-0123 LSA Assoc. PSA Amd 3.pdf,13-0115 Smith Emery PSA Amd 3.pdf,13-0115
Willdan PSA Amd 3.pdf,13-0115 HDR Eng PSA Amd 3.pdf, 13-0115 RBF PSA Amd 3 -
SWPPP.pdf; 13-0115 RBF PSA Amd 3 - Construction Management.pdf
Hi Nisha,
For your records, attached are all the PSA Amendments approved at the 1/15/2013 City Council
meeting.
Thanks!!
C;hrisN JAL cmc
Deputy City Clerk
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(949)443-6310 1 (949)493-1053 fax