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10-1221_MUNICIPAL WATER DISTRICT OC_Share Cost Agreement0 Cost Sharing Agreement for 2010 UWMP - Final 5-28-10 and between: 0 AGREEMENT FOR SHARING CONSULTANT COSTS FOR 2010 URBAN WATER MANAGEMENT PLANS THIS AGREEMENT is made and entered into as of 1,2-,Rl 2010, by 1. MWDOC 2. City of Anaheim 3. City of Buena Park 4. City of Fullerton 5. City of Garden Grove 6. City of La Palma 7. City of Orange 8. Serrano Water District 9. City of Seal Beach 10. City of Tustin 11. Yorba Linda Water District 12. East Orange County Water District 13. City of Fountain Valley 14. City of Newport Beach 15. City of Santa Ana 16. Mesa Consolidated Water District 17. City of San Clemente 18. EI Toro Water District 19. South Coast Water District 20. Moulton Niguel Water District 21. City of San Juan Capistrano 22. Santa Margarita Water District 23. City of Brea 24. City of La Habra 25. Laguna Beach County Water District (collectively "Participating Agencies" and individually "Participating Agency") and the Municipal Water District of Orange County ("MWDOC"). The Participating Agencies and MWDOC are also collectively referred to as "Parties." RECITALS WHEREAS, under California Water Code section 10621, subdivision (a), the Participating Agencies are required to update their respective Urban Water Management Plan ("UWMP") at least once every five years, on or before December 31 in years ending in five and zero; and WHEREAS, this year water agencies have an additional 6 months, or until July 1, 2011, to update their respective UWMP; and WHEREAS, each Participating Agency intends to prepare a separate 2010 UWMP for submission by July 1, 2011; and Cost Sharing Agreement for 2010 UWMP —Final 5-28-10 WHEREAS, the Participating Agencies share many water supply characteristics, including water sources, regional water management agencies, location, climate history, and demographics; and WHEREAS, pursuant to California Water Code section 10620, subdivision (d)(2), the Participating Agencies wish to coordinate the preparation of their 2010 UWMPs in the interest of reducing preparation costs; and WHEREAS, the Participating Agencies and MWDOC desire to cooperate with each other to obtain economies of scale and thereby reduce preparation costs for each of the Participating Agencies; and WHEREAS, MWDOC and the Participating Agencies have jointly prepared and agreed to a Scope of Work that was incorporated into a Request for Proposals that was sent to a number of competent Consulting Firms, two of which submitted proposals which were reviewed by a working group of the Participating Agencies who recommended selection of Malcolm Pirnie as the successful consultant to prepare Urban Water Management Plans for the Participating Agencies, and WHEREAS, MWDOC and its staff are willing to coordinate this process, including the issuance of a Request for Proposal as described above, the review of proposals received, the selection of a consultant, the preparation and administration of a professional services agreement with the selected consultant; and the administration of the cost sharing provisions of this Agreement; NOW, THEREFORE, in consideration of the payment of money as set forth below and the mutual promises of the Parties hereto, it is agreed: 1. Engagement of Consultant and Administration of Consultant Agreement MWDOC shall award a professional services agreement for the work identified in the Request for Proposals to Malcolm Pirnie ("Consultant Agreement"). MWDOC shall use its standard professional services agreement form for the Consultant Agreement and require appropriate types and limits of insurance coverage. Each CGL policy shall identify MWDOC, the Participating Agencies, and their directors, officers, agents, employees, attorneys, consultants and volunteers as additional insureds, or be endorsed to identify these parties as additional insureds using a form acceptable to MWDOC. Coverage for additional insureds shall not be limited to vicarious liability. The Consultant Agreement will require the consultant's insurer(s) to waive all rights of subrogation against MWDOC, the Participating Agencies, and their directors, officers, agents, employees, attorneys, consultants and volunteers. The Consultant Agreement will require consultant to ensure that its subconsultants, if any, provide similar insurance coverage. Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 1.2 MWDOC shall coordinate all aspects of the proposed work with the selected contractor and communicate with each Participating Agency, regularly and upon request of the Participating Agency, regarding the status and substance of its 2010 UWMP; 1.3 MWDOC shall make payments to the Consultant for progress payments as work proceeds. MWDOC shall withhold 10% of each progress payment in a retention fund until such time as every Participating Agency has notified MWDOC that it is satisfied with the final UWMP prepared for it by Consultant. 1.4 Each Participating Agency shall provide all documents, information and assistance requested by the selected contractor during the performance of the Consultant Agreement. 2. Cost Sharing by Particiaatina Agencies. 2.1 MWDOC shall: 2.1.1 Collect from each Participating Agency upon execution of this Agreement the full amount of the portion of the total cost allocated to that Participating Agency in the selected contractor's proposal, as attached in Exhibit A; 2.1.2 Inform each Participating Agency of any proposed extra work under the Consultant Agreement that relates to preparation of that Participating Agency's 2010 UWMP and that would result in an increase in that Participating Agency's payment under this Agreement. MWDOC and the affected Participating Agency must both approve such extra work before MWDOC will notify Consultant to proceed on the work. 2.1.3 Be responsible for making progress payments directly to consultant from funds paid to MWDOC by Participating Agencies (see section 1.3). 2.1.4 Prepare a final accounting and distribute any remaining funds collected from the Participating Agencies back to the Participating Agencies or make a final billing payment to Participating Agencies where there are funds due. 2.2 Each Participating Agency shall: 2.2.1 Pay to MWDOC upon execution of this Agreement the full amount of the portion of the total cost allocated to that Participating Agency in the selected contractor's proposal, as attached in Attachment A; is Cost Sharing Agreement for 2010 UWMP - Final 5-28-10 2.2.2 Pay to MWDOC, upon approval of any extra work under the Consultant Agreement that relates to preparation of its 2010 UWMP, the full amount owed for the approved work. Each Participating Agency shall bear all costs associated with extra work it approves. 3. Accounting Upon request of any Participating Agency, MWDOC will provide copies of the selected consultant's payments requests invoices and MWDOC's payment records. 4. Independent Contractor Any consultant engaged by MWDOC on behalf of the Participating Agencies as contemplated in this Agreement will not be a party to this Agreement and will not be an employee or agent of MWDOC or any of the Participating Agencies, either as a result of this Agreement or as a result of a professional services agreement between MWDOC and the consultant. Any consultant engaged as contemplated in this Agreement will be an independent contractor to MWDOC. 5. Warranty and Indemnification MWDOC shall use its best efforts in administering the Consultant Agreement, but makes no representations, guarantees or warranties to the Participating Agencies as to the quality or timeliness of work product provided by the selected contractor pursuant to the Consultant Agreement. The Participating Agencies, and each of them, shall indemnify MWDOC, its directors, officers, employees and agents against, and will hold and save them harmless from, any and all actions, claims, penalties, obligations or liabilities, in law or in equity, of every kind or nature whatsoever, that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of or in any manner directly or indirectly connected with the 2010 UWMPs prepared pursuant to the Consultant Agreement. As between the Participating Agencies, any costs associated with the indemnity and defense obligations set forth in the previous two sentences shall be the financial responsibility of each Participating Agency based on the same pro rata basis as the allocation of costs set forth in Section 2.1.1 herein and Exhibit A hereto. In the event MWDOC, its directors, officers, employees and agents are made a party to any action or proceeding filed in connection with a challenge to any 2010 UWMP prepared pursuant to the Consultant Agreement, the Participating Agency whose 2010 UWMP is challenged shall provide a complete defense to MWDOC, its directors, officers, employees and agents and shall reimburse MWDOC for all costs and expenses incurred as a result of the action or proceeding, including reasonable attorney's fees. 0 Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 6. Notice LM Any notice or communication required to be given under this Agreement shall be in writing and effective when deposited, first class postage prepaid, with the United States Postal Service addressed to the contracting Parties as follows: 5 Notices to Parties If to: 1. MWDOC Kevin P. Hunt, General Manager Municipal Water District of Orange County 18700 Ward St. P.O. Box 20895 Fountain Valley, CA 92728 2. City of Anaheim Thomas Wood, City Manager City of Anaheim City Hall East, 200 S. Anaheim Blvd. Anaheim, CA 92805 3. City of Buena Park Rick Warsinski, City Manager City of Buena Park 6650 Beach Blvd. Buena Park, CA 90622 4. City of Fullerton Donald Hoppe, Director of Engineering City of Fullerton 303 W. Commonwealth Avenue Fullerton, CA 92832-1775 5. City of Garden Grove Matthew Fertal, City Manager City of Garden Grove P.O. Box 3070 Garden Grove, CA 92842 6, City of La Palma Dominic Lazzaretto, City Manager City of La Palma 7822 Walker Street La Palma, CA 90623 7. City of Orange John Sibley, City Manager City of Orange P.O. Box 449 Orange, CA 92866 5 0 Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 0 8. Serrano Water District David Noyes, General Manager Serrano Water District 18021 Lincoln Street Villa Park, CA 92861-6446 9. City of Seal Beach David Carmany, City Manager City of Seal Beach 211 8" Street Seal Beach, CA 90740 10. City of Tustin William Huston, City Manager City of Tustin 300 Centennial Way Tustin, CA 92780 11. Yorba Linda Water District Ken Vecchiarelli, General Manager Yorba Linda Water District 1717 E. Miraloma Placentia, CA 92870 12. East Orange County Water Lisa Ohlund, General Manager District East Orange County Water District 185 N. McPherson Rd. Orange, CA 92869 13. City of Fountain Valley Ray Kromer, City Manager City of Fountain Valley 10200 Slater Avenue Fountain Valley, CA 92708 14. City of Newport Beach Dave Kiff, City Manager City of Newport Beach P.O. Box 1768 Newport Beach, CA 92663 15. City of Santa Ana David Ream, City Manager City of Santa Ana P.O. Box 1988, M-24 Santa Ana, CA 92702 16. Mesa Consolidated Water Paul Shoenberger, General Manager District Mesa Consolidated Water District 1965 Placentia Avenue Costa Mesa, CA 92627-3420 17. City of San Clemente George Scarborough, City Manager City of San Clemente 100 Avenida Presidio San Clemente, CA 92672 0 Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 l� 18. EI Toro Water District Robert Hill, General Manager EI Toro Water District P.O. Box 4000 Laguna Hills, CA 92654 19. South Coast Water District Michael Dunbar, General Manager South Coast Water District 31592 West Street Laguna Beach, CA 92651 20. Moulton Niguel Water Robert Gumerman, General Manager District Moulton Niguel Water District 27500 La Paz Road P.O. Box 30203 Laguna Niguel, CA 92607-0203 21. City of San Juan Capistrano Joe Tait, City Manager City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 22. Santa Margarita Water John J. Schatz, General Manager & General District Counsel Santa Margarita Water District P.O. Box 7005 Mission Viejo, CA 92690 23. City of Brea Tom O'Donnell, City Manager City of Brea 1 Civic Center Circle Brea, CA 92821 24. City of La Habra Don Hannah, City Manager City of La Habra P.O. Box 337 La Habra, CA 90633-0337 25. Laguna Beach County Renee Hinchey, General Manager Water District Laguna Beach County Water District P.O. Box 987 Laguna Beach, CA 92652 7. Jurisdiction and Venue In all matters concerning the validity, interpretation, performance, or effect of this Agreement, the laws of the State of California shall govern and be 7 Cost Sharing Agreement for 2010 UWMP - Final 5-28-10 applicable. The Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that venue of any action brought hereunder shall be in Orange County, California. 8. Joint Drafting All parties have participated in the drafting of this Agreement. The Agreement may be signed in counterpart to facilitate processing. 9. Severability If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, the legality, validity, and enforceability of the remaining provisions shall not be affected thereby. 10. Entire Agreement This Agreement contains the entire agreement of the Parties relating to the subject matter hereof; and the Parties have made no agreements, representations, or warranties, either written or oral, relating to the subject matter hereof that are not set forth herein. Except as provided herein, this Agreement may not be modified or altered without prior written approval from both parties. IN WITNESS WHEREOF, the Parties have hereunto affixed their names as of the day and year thereinafter written, which shall be and is the effective date of This Agreement. 0 Cost Sharing Agreement for 2010 UWMP -Final 5-28-10 0 Execution of Agreement by Parties 1. MWDOC Date 1 f` KevinP. Hunt, Gen ral'M nage Municipal Water District of Orange County Approved as to Form: Date c _- Daniel J. Payne General Counsel 2. City of Anaheim Date By: Thomas Wood, City Manager City of Anaheim Approved as to Form: Date By: City Attorney 3. City of Buena Park Dat NON PARTICIPANT By: Rick Warsinski, Cit nager City of Buena ark Approved as to Form: Date By: City Attorney 0 Cost Sharing Agreement for 2010 UWMP -Final 5.28-10 0 Execution of Agreement by Parties 1. MWDOC Date By: Kevin P. Hunt, General Manager Municipal Water District of Orange County Approved as to Form: Date By: Daniel J. Payne General Counsel 2. City of Anaheim Date�i3y(ic� ATTE By: Thomasod, City of Anaheim aZL By Approved as to Form: Linda N. Andal Date r7bo City Clerk �(.,/ By:.`J`-- ➢�`?���. City Attorney 3. City of Buena Park Da NON PARTICIPANT By: Rick Warsinski, Ci anager City of Buena Park Approved as to Form: Date By: City Attonney M nA# P Cost Sharing Agreement for 2010 UWMP - Final 5-28-10 0 4. City of Fullerton Date %2 By:-� Donald Hoppe, Direc o f Engineering City of Fullerton Approved as to Form: Date_ By: City Att rney 5. City of Garden Grove Date By: Matthew Fertal, City Manager City of Garden Grove Approved as to Form: Date By: City Attorney 6. City of La Palma Date By: Dominic Lazzaretto, City Manager City of La Palma Approved as to Form: Date By: City Attorney 10 0 Cost Sharing Agreement for 2010 UWMP —Final 5-28.10 A. City of Fullerton Date By: Chris Meyer, City Manager City of Fullerton Approved as to Form: Date By: City Attorney 5. City of Garden Grove Date 0/ //0 '/ / i liam J. Dalton, Maa or City of Garden Grove Approved as to Form: Date / b By: IZi2 City Attorney Attest:r� Date 31J.4&AMt7, t a, 3 (D By: City Clerk 6. City of La Palma Date By: Dominic Lazzaretto, City Manager City of La Palma Approved as to Form: Date Iff Cost Sharing Agreement for 2010 UWMP 4. City of Fullerton Date By: Chris Meyer, City Manager City of Fullerton Approved as to Form: Date By: City Attorney 5. City of Garden Grove Date By: Matthew Fertal, City Manager City of Garden Grove Approved as to Form: Date By: City Attorney 6. City of La Palma Date June 15, 2010 Domi> itc zaretto,-Oq `janager City of La Palma Approved as toForm: / I Date / 5 uJ! 4 L i tr By City orney 10 Cost Sharing Agreement for 2010 UWMP 7. City of Orange Date By: Joh(Sb-, Ci Manager f Or City ge Approved as to Form: Date "�-' �l . By: . Dave DeBerry City Attorney 8. Serrano Water District Da NON PARTICIPANT By: David Noyes, Gen I Manager Serrano Water Distric Approved as to Form: Date By: General Counsel Joel Kuperberg 9. City of Seal Beach Date By: David Carmany, City Manager City of Seal Beach Approved as to Form: Date By: City Attorney 11 Cost Sharing Agreement for 2010 UWMP Date By: John Sibley, City Manager City of Orange Approved as to Form: Date By: Dave DeBerry City Attorney a. Serrano Water District Da NON PARTICIPANT By: David Noyes, Gen I Manager Serrano Water Distric Approved as to Form: Date By: General Counsel Joel Kuperberg 9. City of Seal Beach Date By: David Carmanj, City Manager City of Seal Beach Approved as to Form: Date 1241$76o By: City At o ley 11 • 10 Cost Sharing Agreement for 2010 UWMP 0 10. City of Tustin Date 7 -- L7 — v William Huston, CityManager City of Tustin Approved as to Form: Date L9 . Z ••/) !O By: d City Attorney 11. Yorba Linda Water District Date By: Ken Vecchiarelli, General Manager Yorba Linda Water District Approved as to Form: Date By: General Counsel Arthur Kidman 12. East Orange County Water Date District By: Lisa Ohlund, General Manager East Orange County Water District Approved as to Form: Date By: General Counsel Joan Arneson 12 Cost Sharing Agreement for 2010 UWMP 11. Yorba Linda Water District 12. East Orange County Water District Date By: William Huston, City Manager City of Tustin Approved as to Form: Date By: City Attorney Date 1`' 11 ' By: Ken Vecchiareili, General Manager Yorba Linda Water District Approved as to Form: Date 1 General Counsel Arthur Kidman Date By: Lisa Ohiund, General Manager East Orange County Water District Approved as to Form: Date By: General Counsel Joan Arneson IF 9 Cost Sharing Agreement for 2010 UWMP - Final 5.28.10 r 12 By: City Attorney 10. City of Tustin Date By: William Huston, City Manager City of Tustin Approved as to Form: Date By: City Attorney 11. Yorba Linda Water District Date By: Ken Vecchiarelli, General Manager Yorba Linda Water District Approved as to Form: Date By: General Counsel Arthur Kidman 12. East Orange 5/I,t County Water Date �o District By: "LU,� Use 0146nd, General Manager East Orange County Water District Approved Form: j/asto Date 9411 y 12 Cost Sharing Agreementfor 2010 LMMP — Final 6-2840 13 By: Ge ral Counsel 10"n Amason 13. City of Fountain Valley Date By: Ray Kromer, City Manager City of Fountain Valley Approved as to Form: Data By: City Attorney 14. City of Newport Beach Date By: Dave Kiff, City Manager City of Newport Beach Approved as to Form: Date By: City Attorney 15. City of Santa Ana Date By: David Ream, City Manager City of Santa Ana Approved as to Form: 13 0 Cost Sharing Agreement for 2010 UWMP • 13. City of Fountain Valley Date -17 to ey: - Ra er, ity Manager Cit of F untain Valtey Approved as to Form: Date ('�S/- S jB/jq By: City Attorney 14. City of Newport Beach Date By: Dave Kiff, City Manager City of Newport Beach Approved as to Form: Date By: City Attorney 15. City of Santa Ana Date By: David Ream, City Manager City of Santa Ana Approved as to Form: Date By: City Attorney 13 0 Cost Sharing Agreement for 2010 UWMP E 13. City of Fountain Valley Date By: Ray Kromer, City Manager City of Fountain Valley Approved as to Form: Date By: City Attorney 14. City of Newport Beach Date 1v(3o/ 2vto ATTEST: By: �,�6-,�111 f DavefftN City Manag6r City of Newport Beach By: Lei ani I. Brow jApprovedastoForm: City Clerk Date LG f�— �c By: � Z City Attorney C9 �P Santa Ana Date By: David Ream, City Manager City of Santa Ana Approved as to Form: Date By: City Attorney 13 9 Cost Sharing Agreement for 2010 UWMP 13. City of Fountain Valley Date By. Ray Kromer, City Manager City of Fountain Valley Approved as to Form: Date By: City Attorney 14. City of Newport Beach Date By: Dave Ktff, City Manager City of Newport Beach Approved as to Form: Date By: City Attorney 15. City of Santa Ana Date By: David Ream, City Manager City of Santa Ana ATTEST: Approved as to Form: MARIA D. HUIZA4 CLERK OF THE COUNCIL By: Css1w¢ ity Attorney ' " 13 9 Cost Sharing Agreement for 2010 UWMP I* 16. Mesa Consolidated Water District Date LQ it I io By: Paul Koen er a anager Mesa Consolidated ter District Approved as to Form: Date rLkk))a-8F2al1a By: Robert Anslow-PA<+"E(Z-$awip-/ AkNeciw wilit-cf General Counsel t�t GIANhtSIJ� . 17. City of San Clemente Date By: George Scarborough, City Manager City of San Clemente Approved as to Form: Date By: City Attorney 18. EI Toro Water District Date By: Robert Hill, General Manager EI Toro Water District Approved as to Form: Date By: Gil Granito General Counsel 14 � I Cost Sharing Agreement for 2010 UWMP 16. Mesa Consolidated Water District Date By: Paul Shoenberger, General Manager Mesa Consolidated Water District Approved as to Form: Date By: Robert Anslow General Counsel 17. City of San Clemente Date 12mern r" 21 t0 Cf 1 By: Geo r a roy , Gi y anager City a Cl ent Approved s to Form: Date ?�� It a By: City Att rn y 18. EI Toro Water District Date By: Robert Hill, General Manager EI Toro Water District Approved as to Form: Date By: Gil Granito General Counsel 14 s Cost Sharing Agreement for 2010 UWMP • 16. Mesa Consolidated Water District Date By: Paul Shoenberger, General Manager Mesa Consolidated Water District Approved as to Form: Date By: Robert Anslow General Counsel 17. City of San Clemente Date By: George Scarborough, City Manager City of San Clemente Approved as to Form: Date By: City Attorney 18. EI Toro Water // District Date Z/ szf o By: Robert Hill, Genera Manager EI Toro Water District Approved Form: �as�to ( Date j 1n f /mak Gil Granit General Counsel 14 0 Cost Sharing Agreement for 2010 UWMP 19. South Coast Water District Date t By: Michael Dunbar, General Manager South Coast Water District Approved as to Form: Date �� �`, <� z Betty Burnett General Counsel 20. Moulton Niguel Water District Date By: Robert Gumerman, General Manager Moulton Niguel Water District Approved as to Form: Date By: Patricia B. Giannone General Counsel 21. City of San Juan Capistrano Date By: Joe Tait, City Manager City of San Juan Capistrano Approved as to Form: Date By: City Attorney 15 0 Cost Sharing Agreement for 2010 UWMP 9 19. South Coast Water District Date By: Michael Dunbar, General Manager South Coast Water District Approved as to Form: Date By: Betty Burnett General Counsel 20. Moulton Niguel Water District Date I 701a By:. Robert Gumerman, General Manager Moulton Niguel Water District Approved as to Form: Date /0 By: i Patricia B. Giannone (w re, /IPe✓+,�Wi�Is General Counsel 21. City of San Juan Capistrano Date By: Joe Tait, City Manager City of San Juan Capistrano Approved as to Form: Date By: City Attorney 15 9 Cost Sharing Agreement for 2010 UWMP 0 19. South Coast Water District Date By: Michael Dunbar, General Manager South Coast Water District Approved as to Form: Date By: Betty Burnett General Counsel 20. Moulton Niguel Water District Date By: Robert Gumerman, General Manager Moulton Niguel Water District Approved as to Form: Date By: Patricia B. Giannone General Counsel 21. City of San Juan Capistrano Date— ate—By: By: Joe Tait, Cit Manager City Juan Capistrano Approved as to Form: Date 6- �-/L2 By6hl'uklAu City Attorney 15 n U Cost Sharing Agreement for 2010 UWMP 22. Santa Margarita Water District Date B C.- �j y John . Schatz, General Manager & General Counsel Santa Margarita Water District 23. City of Brea Date By: Tom O'Donnell, City Manager City of Brea Approved as to Form: Date By: City Attorney 24. City of La Habra Date By: Don Hannah, City Manager City of La Habra Approved as to Form: Date By: City Attorney 16 0 Cost Sharing Agreement for 2010 UWMP 22. Santa Water 24. Date By: John J. Schatz. General Manager & General Counsel Santa Margarita Water Dislnra Date --_ / _ 141--��-------%�-�--� -- - - -- By. 1. tMq CII l Torn O'Donnell. City Manager City of Brea Approved as to Form: Date By: C' Attorney Date By: ---- - Don Hannah, City Manager City of La Habra Approved as to Form: Date 1 By: --- -- City Attorney 16 0 Cost Sharing Agreement for 2010 UWMP 22. Santa Margarita Water District Date By: John J. Schatz, General Manager & General Counsel Santa Margarita Water District 23. City of Brea Date By: Tom O'Donnell, City Manager City of Brea Approved as to Form: Date By: City Attorney 24. City of La Habra Date (.p O Don Hannah, City Manager City of La Habra Approved as to Form: /7— 5 LO Date By — City tto may 0 0 a� �a M NNN b NNN db H�r— Vf Ob O1 {0O Nn • Pp {p O NNN, NNNNNNNNIO NNN��yy yy MMOm MMN[O OOJNO'JOOI NNNNNN Or mm O m Oi Olc1ciaOl Ol C4 011.101 r01 OM 001 f J N N N N M N N N M N N N N N NNN NM NN 4'4aapooz N N N N N N O �p6 s 4 @J�4 se4 A b�a�°Aa',�. a/Yp,p Yf0 fPA J4 000000000 00 0 00 00 = 4p �4a�' O H 000000000 OOO o 000000 NMHW 00 HH - ppa0,l MHmM W mN� H�mN Y a4.� �Y /4oP qb Hmm Ym9 �MHH� 4oYp o'a A4P '/4� �Y/p'eG os �• 9� Q 4 P N m NNNNNNN mm Mmmmm NN mm NNNN NNNNNN mmmmmM NN mm - Y P4. 140 Oji/YJ O O o OOOOO OO 000000 0 000000 00 A Oo?u . i P •ob w wwwwwwww^ wwww www ww L as • �4 4p ,aP a4i6�" /v /#, NNrr Ni n nnn nnn n �^ p �'oo'4oY N H '" w' A c b' m ci ri vi ri vi ni of N mm N vi M'A N of vi HHRH HNHH HHN HHH N HH a74 ry 3 P,o T�4 /P40 Ge o 0 6P Om oo mmmmmm OcoOOO mromm Poco Omm 000 m 0 OH w NO aP /l/Apd mm 0! 0) 01 O� mm O? 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SITUATION: The California Water Code 10644(a) requires water suppliers that provide water for municipal purposes to more than 3,000 customers, or supplying more than 3,000 acre- feet annually, to submit an updated Urban Water Management Plan (UWMP) with the Department of Water Resources at least once every five years in years ending in five or zero. This year, the UWMPs are not due until July 1, 2011 (six months later) due to the recent adoption of SBx7-7 — the 20% by 2020 conservation requirement. City staff has been working with the Municipal Water District of Orange County's (MWDOC) staff on a program offered by MWDOC to jointly solicit proposals from a single firm to streamline the process and lower the individual cost to each of its 29 member agencies who participate in the joint program. On March 7, 2010, MWDOC sent out a request for proposals (RFP) describing the arrangement between participating agencies and MWDOC, the scope of work, the number of tasks, and other essential requirements. Among the requirements was a pre - proposal meeting for consultants interested in submitting a proposal. The purpose of the meeting was to allow consultants the opportunity to ask questions on the RFP so they may have a better understanding of the type of services and workload to be expected. Eleven (11) consulting firms attended the pre -proposal meeting and were eligible to submit. At the pre -proposal meeting, the amount of time to be invested by MWDOC staff in completing tasks associated with the UWMP preparation was emphasized, including: Data collection from all agencies o Retail level demands o Levels of conservation o Local supplies o Local projects Agenda Report • • Page 2 June 15, 2010 o Work with future ocean desalination supplies • Review of information from METs UWMP • Completion of the Reliability Analysis taking into account METs reliability • Compliance with SB -7 20% reduction by 2020. • Water Use Efficiency BMP Reporting On March 24, 2010, MWDOC received two proposals — Malcolm Pirnie and PSOMAS /CH2MHill. A number of consultants did not submit because of: (1) competition from other firms who had previous experience working on a number of UWMPs in Orange County; and (2) the staff time required to complete 20 or more UMWPs while meeting other obligations made it difficult to commit a solid team. Both Malcolm Pirnie and PSOMAS proposals met all of the requirements of the RFP and demonstrated well qualified teams with experience in writing and preparing UWMPs. Malcolm Pirnie's approach was more efficient than PSOMA's, as demonstrated by Malcolm Pirnie's fee for the City's portion ($24,506) as compared to PSOMAS ($47,925). At its meeting of May 3, 2010, MWDOCs Board of Directors authorized its General Manager to enter into a professional service contract with Malcolm Pirnie to assist in the development of MWDOCs and participating Client Agencies' 2010 Urban Water Management Plan; and authorize MWDOC's General Manager to enter into agreements with its member agencies for the cost-sharing of this effort only if member agencies desire to do so. Staff recommends the City Council authorize the City Manager to enter into the agreement for sharing consultant costs for 2010 Urban Water Management Plans with MWDOC. UTILITIES COMMISSION RECOMMENDATIONS: Developments in this project have been regularly presented to the Utilities Commission FINANCIAL CONSIDERATIONS: The City's cost to participate in this program will be approximately $24,506, in addition to staff time. This includes $16,850 for the base work, $900 for printing of distribution copies, $2,724 for coordination time due to limited agency staff, $1,032 to revise documents due to external changes is supply or demand, and $3,000 for attendance at agency Council meetings. The FY 2009/10 water operations budget, in account 60-94534-62250-00000-000, for Urban Planning Engineering Services, has $30,000 for this project which will be carried over to FY 2010/11 if not spent this fiscal year. Agenda Report Page 3 0 9 June 15, 2010 RECOMMENDATION: By motion, authorize the City Manager to enter into the Agreement for Sharing Consultant Costs for 2010 Urban Water Management Plans with MWDOC. Respectfuly su itted, Prepared by West Curry Eric Bauman, PE, Assistant tilities Director Utilities Engineer Attachments: 1. MWDOC Agreement 0 Cost Sharing Agreement for 2010 UWMP - Final 5-28-10 and between: 0 AGREEMENT FOR SHARING CONSULTANT COSTS FOR 2010 URBAN WATER MANAGEMENT PLANS THIS AGREEMENT is made and entered into as of 2010, by 1. MWDOC 2. City of Anaheim 3. City of Buena Park 4. City of Fullerton 5. City of Garden Grove 6. City of La Palma 7. City of Orange 8. Serrano Water District 9. City of Seal Beach 10. City of Tustin 11. Yorba Linda Water District 12. East Orange County Water District 13. City of Fountain Valley 14. City of Newport Beach 15. City of Santa Ana 16. Mesa Consolidated Water District 17. City of San Clemente 18. EI Toro Water District 19. South Coast Water District 20. Moulton Niguel Water District 21. City of San Juan Capistrano 22. Santa Margarita Water District 23. City of Brea 24. City of La Habra 25. Laguna Beach County Water District (collectively "Participating Agencies" and individually "Participating Agency") and the Municipal Water District of Orange County ("MWDOC"). The Participating Agencies and MWDOC are also collectively referred to as "Parties." RECITALS WHEREAS, under California Water Code section 10621, subdivision (a), the Participating Agencies are required to update their respective Urban Water Management Plan ("UWMP") at least once every five years, on or before December 31 in years ending in five and zero; and WHEREAS, this year water agencies have an additional 6 months, or until July 1, 2011, to update their respective UWMP; and WHEREAS, each Participating Agency intends to prepare a separate 2010 UWMP for submission by July 1, 2011; and Attachment 1 • Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 0 WHEREAS, the Participating Agencies share many water supply characteristics, including water sources, regional water management agencies, location, climate history, and demographics; and WHEREAS, pursuant to California Water Code section 10620, subdivision (d)(2), the Participating Agencies wish to coordinate the preparation of their 2010 UWMPs in the interest of reducing preparation costs; and WHEREAS, the Participating Agencies and MWDOC desire to cooperate with each other to obtain economies of scale and thereby reduce preparation costs for each of the Participating Agencies; and WHEREAS, MWDOC and the Participating Agencies have jointly prepared and agreed to a Scope of Work that was incorporated into a Request for Proposals that was sent to a number of competent Consulting Firms, two of which submitted proposals which were reviewed by a working group of the Participating Agencies who recommended selection of Malcolm Pirnie as the successful consultant to prepare Urban Water Management Plans for the Participating Agencies, and WHEREAS, MWDOC and its staff are willing to coordinate this process, including the issuance of a Request for Proposal as described above, the review of proposals received, the selection of a consultant, the preparation and administration of a professional services agreement with the selected consultant; and the administration of the cost sharing provisions of this Agreement; NOW, THEREFORE, in consideration of the payment of money as set forth below and the mutual promises of the Parties hereto, it is agreed: 1. Engagement of Consultant and Administration of Consultant Agreement MWDOC shall award a professional services agreement for the work identified in the Request for Proposals to Malcolm Pirnie ("Consultant Agreement"), MWDOC shall use its standard professional services agreement form for the Consultant Agreement and require appropriate types and limits of insurance coverage. Each CGL policy shall identify MWDOC, the Participating Agencies, and their directors, officers, agents, employees, attorneys, consultants and volunteers as additional insureds, or be endorsed to identify these parties as additional insureds using a form acceptable to MWDOC. Coverage for additional insureds shall not be limited to vicarious liability. The Consultant Agreement will require the consultant's insurer(s) to waive all rights of subrogation against MWDOC, the Participating Agencies, and their directors, officers, agents, employees, attorneys, consultants and volunteers. The Consultant Agreement will require consultant to ensure that its subconsultants, if any, provide similar insurance coverage. 2 L] Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 1.2 MWDOC shall coordinate all aspects of the proposed work with the selected contractor and communicate with each Participating Agency, regularly and upon request of the Participating Agency, regarding the status and substance of its 2010 UWMP; 1.3 MWDOC shall make payments to the Consultant for progress payments as work proceeds. MWDOC shall withhold 10% of each progress payment in a retention fund until such time as every Participating Agency has notified MWDOC that it is satisfied with the final UWMP prepared for it by Consultant. 1.4 Each Participating Agency shall provide all documents, information and assistance requested by the selected contractor during the performance of the Consultant Agreement. 2. Cost Sharing by Participating Agencies. 2.1 MWDOC shall: 2.1.1 Collect from each Participating Agency upon execution of this Agreement the full amount of the portion of the total cost allocated to that Participating Agency in the selected contractor's proposal, as attached in Exhibit A; 2.1.2 Inform each Participating Agency of any proposed extra work under the Consultant Agreement that relates to preparation of that Participating Agency's 2010 UWMP and that would result in an increase in that Participating Agency's payment under this Agreement. MWDOC and the affected Participating Agency must both approve such extra work before MWDOC will notify Consultant to proceed on the work. 2.1.3 Be responsible for making progress payments directly to consultant from funds paid to MWDOC by Participating Agencies (see section 1.3). 2.1.4 Prepare a final accounting and distribute any remaining funds collected from the Participating Agencies back to the Participating Agencies or make a final billing payment to Participating Agencies where there are funds due. 2.2 Each Participating Agency shall: 2.2.1 Pay to MWDOC upon execution of this Agreement the full amount of the portion of the total cost allocated to that Participating Agency in the selected contractor's proposal, as attached in Attachment A; 3 0 Cost Sharing Agreement for 2010 UWMP —Final 5-28-10 0 2.2.2 Pay to MWDOC, upon approval of any extra work under the Consultant Agreement that relates to preparation of its 2010 UWMP, the full amount owed for the approved work. Each Participating Agency shall bear all costs associated with extra work it approves. 3. Accounting Upon request of any Participating Agency, MWDOC will provide copies of the selected consultant's payments requests invoices and MWDOC's payment records. 4. Independent Contractor Any consultant engaged by MWDOC on behalf of the Participating Agencies as contemplated in this Agreement will not be a party to this Agreement and will not be an employee or agent of MWDOC or any of the Participating Agencies, either as a result of this Agreement or as a result of a professional services agreement between MWDOC and the consultant. Any consultant engaged as contemplated in this Agreement will be an independent contractor to MWDOC. 5. Warranty and Indemnification MWDOC shall use its best efforts in administering the Consultant Agreement, but makes no representations, guarantees or warranties to the Participating Agencies as to the quality or timeliness of work product provided by the selected contractor pursuant to the Consultant Agreement. The Participating Agencies, and each of them, shall indemnify MWDOC, its directors, officers, employees and agents against, and will hold and save them harmless from, any and all actions, claims, penalties, obligations or liabilities, in law or in equity, of every kind or nature whatsoever, that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of or in any manner directly or indirectly connected with the 2010 UWMPs prepared pursuant to the Consultant Agreement. As between the Participating Agencies, any costs associated with the indemnity and defense obligations set forth in the previous two sentences shall be the financial responsibility of each Participating Agency based on the same pro rata basis as the allocation of costs set forth in Section 2.1.1 herein and Exhibit A hereto. In the event MWDOC, its directors, officers, employees and agents are made a party to any action or proceeding filed in connection with a challenge to any 2010 UWMP prepared pursuant to the Consultant Agreement, the Participating Agency whose 2010 UWMP is challenged shall provide a complete defense to MWDOC, its directors, officers, employees and agents and shall reimburse MWDOC for all costs and expenses incurred as a result of the action or proceeding, including reasonable attorney's fees. 0 Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 6. Notice L Any notice or communication required to be given under this Agreement shall be in writing and effective when deposited, first class postage prepaid, with the United States Postal Service addressed to the contracting Parties as follows: Notices to Parties If to: 1. MWDOC Kevin P. Hunt, General Manager Municipal Water District of Orange County 18700 Ward St. P.O. Box 20895 Fountain Valley, CA 92728 2. City of Anaheim Thomas Wood, City Manager City of Anaheim City Hall East, 200 S. Anaheim Blvd. Anaheim, CA 92805 3. City of Buena Park Rick Warsinski, City Manager City of Buena Park 6650 Beach Blvd. Buena Park, CA 90622 4. City of Fullerton Chris Meyer, City Manager City of Fullerton 303 W. Commonwealth Avenue Fullerton, CA 92832-1775 5. City of Garden Grove Matthew Fertal, City Manager City of Garden Grove P.O. Box 3070 Garden Grove, CA 92842 6. City of La Palma Dominic Lazzaretto, City Manager City of La Palma 7822 Walker Street La Palma, CA 90623 7. City of Orange John Sibley, City Manager City of Orange P.O. Box 449 Orange, CA 92866 0 Cost Sharing Agreement for 2010 UWMP —Final 5-28-10 8. Serrano Water District David Noyes, General Manager Serrano Water District 18021 Lincoln Street Villa Park, CA 92861-6446 9. City of Seal Beach David Carmany, City Manager City of Seal Beach 211 8'" Street Seal Beach, CA 90740 10. City of Tustin William Huston, City Manager City of Tustin 300 Centennial Way Tustin, CA 92780 11. Yorba Linda Water District Ken Vecchiarelli, General Manager Yorba Linda Water District 1717 E. Miraloma Placentia, CA 92870 12. East Orange County Water Lisa Ohlund, General Manager District East Orange County Water District 185 N. McPherson Rd. Orange, CA 92869 13. City of Fountain Valley Ray Kromer, City Manager City of Fountain Valley 10200 Slater Avenue Fountain Valley, CA 92708 14. City of Newport Beach Dave Kiff, City Manager City of Newport Beach P.O. Box 1768 Newport Beach, CA 92663 15. City of Santa Ana David Ream, City Manager City of Santa Ana P.O. Box 1988, M-24 Santa Ana, CA 92702 16. Mesa Consolidated Water Paul Shoenberger, General Manager District Mesa Consolidated Water District 1965 Placentia Avenue Costa Mesa, CA 92627-3420 17. City of San Clemente George Scarborough, City Manager City of San Clemente 100 Avenida Presidio San Clemente, CA 92672 • Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 18, EI Toro Water District Robert Hill, General Manager EI Toro Water District P.O. Box 4000 Laguna Hills, CA 92654 19. South Coast Water District Michael Dunbar, General Manager South Coast Water District 31592 West Street Laguna Beach, CA 92651 20. Moulton Niguel Water Robert Gumerman, General Manager District Moulton Niguel Water District 27500 La Paz Road P.O. Box 30203 Laguna Niguel, CA 92607-0203 21. City of San Juan Capistrano Joe Tait, City Manager City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 22. Santa Margarita Water John J. Schatz, General Manager & General District Counsel Santa Margarita Water District P.O. Box 7005 Mission Viejo, CA 92690 23. City of Brea Tom O'Donnell, City Manager City of Brea 1 Civic Center Circle Brea, CA 92821 24. City of La Habra Don Hannah, City Manager City of La Habra P.O. Box 337 La Habra, CA 90633-0337 25. Laguna Beach County Renae Hinchey, General Manager Water District Laguna Beach County Water District P.O. Box 987 Laguna Beach, CA 92652 7. Jurisdiction and Venue In all matters concerning the validity, interpretation, performance, or effect of this Agreement, the laws of the State of California shall govern and be E Cost Sharing Agreement for 2010 UWMP — Final 5-28-10 applicable. The Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that venue of any action brought hereunder shall be in Orange County, California. 8. Joint Drafting All parties have participated in the drafting of this Agreement. The Agreement may be signed in counterpart to facilitate processing. 9. Severability If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, the legality, validity, and enforceability of the remaining provisions shall not be affected thereby. 10. Entire Agreement This Agreement contains the entire agreement of the Parties relating to the subject matter hereof, and the Parties have made no agreements, representations, or warranties, either written or oral, relating to the subject matter hereof that are not set forth herein. Except as provided herein, this Agreement may not be modified or altered without prior written approval from both parties. IN WITNESS WHEREOF, the Parties have hereunto affixed their names as of the day and year thereinafter written, which shall be and is the effective date of This Agreement. IJ 0 0 Cost Sharing Agreement for 2010 UWMP - Final 5-28-10 Execution of Agreement by Parties 1. MWDOC Date By: Kevin P. Hunt, General Manager Municipal Water District of Orange County Approved as to Form: Date By: Daniel J. Payne General Counsel 2. City of Anaheim Date By: Thomas Wood, City Manager City of Anaheim Approved as to Form: Date By: City Attorney 3. City of Buena Park Date By: Rick Warsinski, City Manager City of Buena Park Approved as to Form: Date By: City Attorney 0 0 Cost Sharing Agreement for 2010 UWMP 4. City of Fullerton Date By: Chris Meyer, City Manager City of Fullerton Approved as to Form: Date By: City Attorney 5. City of Garden Grove Date By: Matthew Fertal, City Manager City of Garden Grove Approved as to Form: Date By: City Attorney 6. City of La Palma Date By: Dominic Lazzaretto, City Manager City of La Palma Approved as to Form: Date By: City Attorney 10 0 0 Cost Sharing Agreement for 2010 UWMP 7. City of Orange Date By: John Sibley, City Manager City of Orange Approved as to Form: Date By: Dave DeBerry City Attorney 8. Serrano Water District Date By: David Noyes, General Manager Serrano Water District Approved as to Form: Date By: General Counsel Joel Kuperberg 9. City of Seal Beach Date By: David Carmany, City Manager City of Seal Beach Approved as to Form: Date By: City Attorney 11 0 Cost Sharing Agreement for 2010 UWMP 0 10. City of Tustin Date By: William Huston, City Manager City of Tustin Approved as to Form: Date By: City Attorney 11. Yorba Linda Water District Date By: Ken Vecchiarelli, General Manager Yorba Linda Water District Approved as to Form: Date By: General Counsel Arthur Kidman 12. East Orange County Water Date District By: Lisa Ohlund, General Manager East Orange County Water District Approved as to Form: Date By: General Counsel Joan Arneson 12 0 Cost Sharing Agreement for 2010 UWMP 13. City of Fountain Valley Date By: Ray Kromer, City Manager City of Fountain Valley Approved as to Form: Date By: City Attorney 14. City of Newport Beach Date By: Dave Kiff, City Manager City of Newport Beach Approved as to Form: Date By: City Attorney 15. City of Santa Ana Date By: David Ream, City Manager City of Santa Ana Approved as to Form: Date By: City Attorney 13 0 Cost Sharing Agreement for 2010 UWMP 0 16. Mesa Consolidated Water District Date By: Paul Shoenberger, General Manager Mesa Consolidated Water District Approved as to Form: Date By: Robert Anslow General Counsel 17. City of San Clemente Date By: George Scarborough, City Manager City of San Clemente Approved as to Form: Date By: City Attorney 18. EI Toro Water District Date By: Robert Hill, General Manager EI Toro Water District Approved as to Form: Date By: Gil Granito General Counsel 14 0 0 Cost Sharing Agreement for 2010 UWMP 19. South Coast Water District Date By: Michael Dunbar, General Manager South Coast Water District Approved as to Form: Date By: Betty Burnett General Counsel 20. Moulton Niguel Water District Date By: Robert Gumerman, General Manager Moulton Niguel Water District Approved as to Form: Date By: Patricia B. Giannone General Counsel 21. City of San Juan Capistrano Date fD By: Joe Tait, Ci Manager City Juan Capistrano Approved as to Form: Date L By(.� % City Attorney 15 0 Cost Sharing Agreement for 2010 UWMP E 22. Santa Margarita Water District Date By: John J. Schatz, General Manager & General Counsel Santa Margarita Water District 23. City of Brea Date By: Tom O'Donnell, City Manager City of Brea Approved as to Form: Date By: City Attorney 24. City of La Habra Date By: Don Hannah, City Manager City of La Habra Approved as to Form: Date By: City Attorney 16 0 Cost Sharing Agreement for 2010 UWMP 25. Laguna Beach County Water Date District is By: Renae Hinchey, General Manager Laguna Beach County Water District Approved as to Form: Date Bv: Paula Meyer General Counsel 17 0 GO N N R E LL I r N w a+ I-- 41 d E d Q T C N L N h 0 U 0 0 Go I p`G�p NNNNNNNNNNttD`! 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Q •.o 'o >w U q C A. m oma. W 2 . m U r U . U .- • (V tM V to 0 r !b 0) O fV[;4 ui (U c6 Oi jjN • N N • N Go I • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493.1053 FAx www.sanjuancapistrano.org TRANSMITTAL TO: JMou � IIDAIAIAIII ' nunlsAR � 1961 1776 Kevin P. Hunt, General Manager Municipal Water District of Orange County P.O. Box 20895 Fountain Valley, CA 92728 DATE: June 17, 2010 FROM: Christy Jakl, Deputy City Clerk (949) 443-6310 MEMBERS OF THE CITY CW NCIL SAM ALLEVATO LAURA FREESE THOMAS W. HRIBAR MARK NIELSEN DR LONDRES USO RE: Agreement for Sharing Consultant Costs for 2010 Urban Water Management Plans Enclosed: (1)Original, Agreement for Sharing Consultant Costs for 2010 Urban Water Management Plans After execution, please forward (1) executed copy of the agreement to my attention for our records. If you have questions concerning the agreement, please contact Eric Bauman, Utilities Engineer at (949) 487-4312. Cc: Eric Bauman, Utilities Engineer; Michael Bruckner, Administrative Specialist San Juan Capistrano: Preserving the Past to Enhance the Future `, Printed on 100% recycled paper E Christy Jakl From: Christy JAI Sent: Wednesday, June 16, 2010 2:01 PM To: Eric Bauman Cc: Maria Morris; Kristen Lewis Subject: 2010 Urban Water Management Hi Eric, The 2010 Urban Water Management Agreement was approved at last night's meeting. I have one originally signed document. Do we need to provide more original signatures to MWDOC? Also, do you have the contact information for where to send the agreement? Thanks! Christi JAI Deputy City Clerk City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (949) 443-6310 1 (949) 493-1053 fax