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11-0301_PETERSON-CHASE GEN ENG CONST., INC_Agenda Report_D98/5/2014 09 DATE: Agend~~JW~!L Karen P. Brust, City Manag~\21 ~~vM Keith VanDer Maaten, P.E., Public Works and Utilities Director Prepared by: George Alvarez, P.E., T.E., City Engineer I Traffic ginee~ ~ August 5, 2014 TO: FROM : SUBJECT: Consideration of a Resolution for Notice of Completion for the Del Obispo Street Widening Construction Contract (CIP No. 07107, STPL-5372 (011 )) (Peterson-Chase General Engineering Construction , Inc.) RECOMMENDATION: By motion, 1. Adopt a Resolution declaring the work to be completed as to plans and specifications for the Del Obispo Street Widening Project (Peterson-Chase, CIP No. 071 07), accepted and approved; and, 2. Direct the City Clerk to process recording of a Notice of Completion; and , 3. Authorize staff to release the project retention , in the amount of $87,974.78, thirty-five days after recordation. EXECUTIVE SUMMARY: On March 1, 2011, the City Council awarded a Construction Contract to Peterson- Chase General Engineering Construction, Inc. in the amount of $3,453,842.46. Th ere were six Contract Change Orders issued in the amount of $486,702.22 after the Construction Contract was awarded bringing the total Construction Contact amount to $3,940,544.68. Construction was completed on June 23, 2014, and the final Construction Contract amount for the project is $3,634,491.29, which includes bid line item reductions in the amount of $306,053.39. The project widened Del Obispo Street between Alipaz Street and Paseo Adelanto, and the west side of Paseo Adelanto south of Del Obispo Street. All the Construction Contract work has been completed to the satisfaction of the Public Works and Utilities Director and is ready for acceptance and recordation of a Notice of Completion. Staff recommends adopting a Resolution declaring the work completed as to plans and specifications for the Del Obispo Street Widening Project, to record the Notice of Completion , and to release the retention, in the amount of $87,974.78, after 35 days from the Notice of Completion recordation, if there are no claims. City Council Agenda Report August 5, 2014 Page 2 of 3 DISCUSSION/ANALYSIS: The Del Obispo Street Widening Project construction work included concrete bridge widening, concrete channel reconstruction, storm drain and water line reconstruction, landscaping and irrigation, asphalt paving, sidewalks, curb and gutter, and traffic signal modification. Staff completed a final inspection of Construction Contract work and recommended to the Public Works and Utilities Director to accept the work as completed pursuant to the plans and specifications for the project. The Public Works and Utilities Director accepted the work on June 23, 2014, and recommends that the City Council declares that the work was completed as to the plans and specifications for the project by Resolution (Attachment 1 ). Staff also recommends that the City Council direct the City Clerk to file a Notice of Completion (Attachment 2) with the County Recorder for the project. Once the Notice of Completion is recorded, the one year warranty period for the project will commence. Thirty-five (35) days from the Notice of Completion, staff will recommend release of the retention in the amount of $87,974.78, if there are no claims. Staff will continue to oversee the project throughout the one year warranty period until the project is considered complete. If there are no defects or warranty issues during this one year period, the staff will recommend to the. City Clerk that the Construction Contract Performance and Materials Bonds be released and the project be considered complete. Staff will return to the City Council thereafter to close out the project with final project costs incurred as part of the City budget reporting process. FISCAL IMPACT: The following table provides the Construction Contract Summary: Construction Contract Summary Approved Construction Contract $3,453,842.46 Approved Change Order Work {Contract Change Orders 1-6} 486,702.22 Total Approved Construction Contract $3,940,544.68 Bid Line Item Reductions {306,053.39) Final Construction Contract Amount $3.634,491.29 The total approved Construction Contract budget, which includes all the Contract Change Orders, is $3,940,544.68. The final Construction Contract amount, including the contract Change Orders, is $3,634,491.29. The remaining balance of $306,053.39 (bid line item reductions) is available to cover the remaining costs for construction management services, staff support services during the one year warranty period for close out the project, and to submit a final report to Caltrans for the State Grant STPL- 5372 (011). City Council Agenda Report August 5, 2014 Page 3 of 3 ENVIRONMENTAL IMPACT: The City's Environmental Administrator completed a preliminary review of this project in accordance with Section 15061 of the California Environmental Quality Act Guidelines. Based on the review, the Environmental Administrator has Prepared Mitigated Negative Declaration for the project. PRIOR CITY COUNCIL REVIEW: • On August 18, 2009, the City Council approved the plans and specifications for the Fiscal Years 2012-2013 and 2013-2014 for the Del Obispo Street Widening and authorization to receive Bids. • On March 1, 2012, the City Council awarded a Construction Contract to Peterson-Chase for the Del Obispo Street Widening. • On April 3, 2012, the City Council approved a Construction Contract contingency with Peterson-Chase, not to exceed $270,000.00. • On November 13, 2012, the City Council approved a change order in the amount of $57,750.00 plus a 1 0% contingency for a total amount of $63,525.00 with Peterson-Chase • On June 17, 2014, the City Council ratified change orders Nos. 3 and 4 in the total amount of $227,349.00 and approved Change Order No.6 in the amount of $109,140.00 with Peterson-Chase. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: Not applicable. NOTIFICATION: Peterson-Chase General Engineering Construction, Inc. Caltrans, Reza Faraz ATTACHMENTS: Attachment 1 -Resolution Attachment 2 -Notice of Completion . RESOLUTION No. 14-08-05-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE DEL OBISPO STREET WIDENING PROJECT (PETERSON-CHASE, CIP NO. 071 07} WHEREAS, on the 23rd day of June 2014, the City of San Juan Capistrano ent~red into a contract with Peterson-Chase General Engineering Construction, Inc., 1792 Kaiser Avenue, Irvine, CA 92614 for construction of the Del Obispo Street Widening Project; and, WHEREAS, the Public Works and Utilities Director has evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Juan Capistrano, does resolve as follows: ATIEST: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is $3,634,491.29. SECTION 3. That the work is hereby accepted and approved. SECTION 4. That the City Clerk is directed to forward forthwith a Notice of Completion to the County. Recorder of the County of Orange for Recording. PASSED, APPROVED, AND ADOPTED this 5th day of August 2014. Sam Allevato, Mayor Maria Morris, City Clerk ATTACHMENT 1 RECORDED AT REQUEST OF AND RETURNED TO: City of San Juan Capistrano City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 Maria Morris, City Clerk San Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano to Peterson-Chase General Engineering Construction, Inc., 1792 Kaiser Avenue, Irvine, CA 92614 for construction of the Del Obispo Street Widening Project (CIP No. 07107). That the said work completed on June 23, 2014 by said company according to plans and specifications, and to the satisfaction of the Public Works and Utilities Director of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano as owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 51h day of August 2014. That upon said contract, Great American Insurance Company was the surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano this 5th day of August 2014. STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF SAN JUAN CAPISTRANO ss Maria Morris, City Clerk City of San Juan Capistrano I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury, that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk. Dated at San Juan Capistrano this 5th day of August 2014. Maria Morris, City Clerk City of San Juan Capistrano ATTACHMENT 2