10-1109_J.C. HEDEN AND ASSOCIATES, INC._Memo from PWMEMORANDUM October 20, 2010
TO: Joe Tait, City Manager
Steve Apple, Assistant City Manager
CC: Nasser Abbaszadeh, Public Works Director
West Curry, Assistant Utilities Director
FROM: Joe Mankawich, Associate Engineer
SUBJECT: Award of Design Contract for the San Juan Creek Road Utility
Extensions to East Open Space
Staff has investigated options to provide necessary Water, Non -potable Water,
and Sanitary Sewer utilities to the newly acquired East Open Space on the south
side of San Juan Creek. The most cost effective solution was the simple
extension of existing facilities on San Juan Creek Road. Currently the utilities
extend to the dead end of San Juan Creek Road at its intersection with Camino
Chico. The proposed project will bring these facilities to just within the property.
This involves the extending each of the lines approximately 1000 feet.
In July and August we solicited bids for the design of these facilities. I received
five proposals for the work, including from Huitt-Zollars, the engineer to which the
City awarded the design of the lemon grove site access road. The costs for
delivering the PS&E for the project were thus:
J.C. Heden
$24,225
Psomas
$28,420
Hall & Foreman
$33,780
Huitt-Zollars
$39,500
TetraTech
$40,676
Review of the proposals revealed that all were qualified to prepare the contract
documents for this project. Staff therefore recommends award of the civil
engineering design for the utility extensions on San Juan Creek Road to the
lowest cost proposal, J.C. Heden and Associates in the amount of $24,225.
Please endorse the attached personal services agreement. The design work
should be completed within 4 weeks of providing the Notice to Proceed on the
project.
We realize that there is no firm plan as to what the site improvements will be at
this time. However, bringing the Utilities to the property line will provide a known
point of connection. This may aide site design. If certain elements of the site
design, for instance, irrigation system improvements, become known prior to
completion of the offsite plans then it may be possible to add the design for these
improvements to the contract as well.