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10-0504_SAK CONSTRUCTION, INC._Notice of CompletionRECORDED AT REQUEST OF AND RETURN TO, City of San Japan Capistrano City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92667 RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 Maria Morris, City Clerk San Juan. Capistrano, CA Recorded in Official Records, Orange County Tom Coaly, Clerk -Recorder I11111!I1I I'l llii11111[! Illi(1Ilil((fll {IIII(Nll�iil NO FEE 201.1000062032 1.47 pin 02102111 63 409 N12 1 (im 0.00 0,00 0.00 0.00 0.00 O; 0() 0.00 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of Sari Juan Capistrano to SAK Construction Inc. of Whittier, CA for the construction of Hydraulic Capacity Project No. 1. That said work was completed on December 12, 2010, by said company according to pians and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, as the owner, 32100 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 18ah day of January, 2011, by Resolution No. 11-01-18-02 . That upon said contract, Safeco Insurance Company Of Am 'rica was surety for the bonds given by the said company as required by law. i €t Dated at San Juan Capistrano, California, this 20th da _ rf anuary, 2009, Maria'Morfis; ty Clerk - - -- -- City of San Juah Capistran \o STATE. OF CALIFORNIA } COUNTY OF ORANGE CITY OF SAN JUAN CAPISTRANO ) 1, MARIA MORRIS, the duly appointed and qualified City Cleric of the City Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of per urythat 1) I have read the foregoing document and know the contents thereof, and the facts therein state are true of my own knowledge; 2)1 declare the forgoing is true and correct; and 3) the foregoing Notice of Completion was duly and regularly ordered to he recorded in the Office of the Orange County Recorder by said City Clerk. Dated at San Juan Capistrano, California, this 1' a of January, 2011. Mai ii l rr , City Clerk I 1 City`of San Juan Capistran 32400 PASO ADELANTO J MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO, CA 92675 �'�, � SAM ALLEVATO (945) 493-1171 1R(RR9RRATED LAURA FREESE (949) 493-1053 FAX ° fSTAeIISH£R 1961 LARRY KRAMER wtivw. san juancapistrano. org 1776 DEREK REEVE ® - 0 JOHN TAYLOR September 9, 2010 Clerk -Recorder's Office County of Orange P.O. Box 238 Santa Ana, California 92701 Re: Document for Recording — Notice of Completion The noted documents are enclosed for recording: • Notice of Completion — SAK Construction Inc, Hydraulic Capacity Project No. 1 When placed of record, please return the recorded documents to this office. Thank you for your assistance. Very truly yours, , Christy Jakl Deputy City Clerk San .Tuan Capistrano: Preserving the Past to Enhance the Future RESOLUTION NO. 11-01-18-02 A RESOLUTION OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR HYDRAULIC CAPACITY PROJECT NO, 1 WHEREAS, on the 4th day of May, 2010, the City of San Juan Capistrano AK�cn�trt[e io-n —I-ne ar construct Capacity Project No. 1; and, WHEREAS, the Engineer has evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan Capistrano as follows: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is in the amount of $736,059.63. SECTION 3. That the work is hereby accepted and approved. SECTION 4, That the City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording PASSED, APPROVED, AND ADOPTED this 18th day of nuary, 2011. 4 SAM ALLEVATO, MAYOR 1 111$12010 1/1812011 AGENDA REPORT D9 TO: Joe Tait, City Manage FROM: Nasser Abbaszadeh, Public Works Director SUBJECT: Consideration of Change Order No. 1 and Notice of Completion for Hydraulic Capacity Project No. 1 (CIP 07706) (SAK Construction Inc.) By motion, 1. Approve Change Order No. 1 in the amount of $77,984.63; and, 2. Adopt a Resolution approving a Notice of Completion for Hydraulic Capacity Project No. 1; and, 3. Direct the City Clerk to process recording of the notice; and, 4. Authorize staff to release the retention in the amount of $73,605.96, thirty-five days after recordation. Summary and Recommendation: The City's 2004 Sanitary Sewer Master Plan made recommendations for repairs to certain portions of the City's sewer system. Of particular concern was the condition of lines located immediately south and west of the existing San Juan Creek siphon in the southern downtown area near the Von's shopping center. Replacement of a line which runs along the railroad tracks behind City Hall was performed in late 2007. Hydraulic Capacity Project No. 1 (HCP No. 1) continues the rehabilitation of lines in this southern downtown region. The City has recently commenced a regular video review of the conditions of the City's sewer system. The first set of videos revealed that lines on Ortega Highway from Rancho Viejo Road to the easterly City boundary and the older lines near the train depot were also in critical need of repairs. Rehabiltiation of these lines were added to Agenda Report January 18, 2011 Page 2 the scope of work for HCP No. I. Also included is the rehabilitation of the 50 manholes which serve as access to the lines. The chosen method of repair for the project was the installation of fiberglass lining in the existing sewer lines. This method provides a cost effective and structurally sound repair of the distressed lines without the construction impacts that full removal and replacement of the lines would entail. In fact, much of the work could be performed at night, which lessens impacts to the public. City Council, at their regular meeting of May 4, 2010, awarded the construction contract for Hydraulic Capacity Project No. 1 to SAK Construction, LLC (SAK), in the amount of $658,075. SAK began construction of the lining in August. They have worked diligently toward completion of the project on December 12, 2010. During construction a number of additonal deficencies were uncovered, which required immediate attention. These included four point repairs and the raising and rehabilitation of six additional buried manholes and proper abandonment of a 125 foot section of damaged and unused sewer line. The changes total $77,984.63, of which $33,923.63 will be submitted to AT&T for reimbursement for repairs caused by their damages to the City sewer system. Staff recommends approval of Change Order. No. 1 (Attachment 1) and Resolution adopting approval of a Notice of Completion (Attachments 2 and 3) for Hydraulic Capacity Project No. 1. The Utilities Commission received updates on this project at their December meeting. The total 1=Y 2010-2011 budget for Hydraulic Capacity Project No. 1 (CIP 07706) is $817,335. The total project construction cost including change order No. 1 is $736,059.63 and within the amount budgeted for the project. As previously mentioned, the recommended changes total $77,984.63, of which $33,923.63 will be submitted to AT&T for reimbursement for repairs caused by their damages to the City sewer system. NOTIFICATION: SAK Construction, Inc. Agenda Report Pacte 3 By motion, January 18, 2011 1. Approve Change Order No. 1 in the amount of $77,984.63; and, 2. Adopt a Resolution approving a Notice of Completion for Hydraulic Capacity Project No. 1; and, 3. Direct the City Clerk to process recording of the notice, and, 4. Authorize staff to release the retention in the amount of $73,605.96, thirty-five days after recordation. Respectfully Submitted, P by, Nasser A�bbaszadeh, P.E oe Mankawich Public Works Director Associate Engineer Attachments: 1. Change Order No. 1 2. Resolution of Adoption of Notice of Completion 3. Notice of Completion CITY OF SAN JUAN CAPISTRANO Hydraulic Capacity Project No. 1 Contract Change Order No. 1 January 6, 2011 CONTRACTOR: SAK Construction, Inc. This Change Order covers changes to the subject contract as described herein. The Contractor shall perform all work as necessary or required to complete the Change Order items for the prices agreed upon between the Contractor and the City. The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract Time made by this and all previously issued Change Orders, if any. It is therefore mutually agreed that the number of calendar days extension of time, if any, provided for in this Change Order is required for the change of work provided herein, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order and, further, that the payment under this Change Order is the final and complete compensation for the subject work. In accordance with the contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additional to or deductions from the contract price are hereby approved. 1) Additional labor and material necessary to uncover, raise to grade, and provide pavement repairs for 6 buried manholes not shown on plans. Total Cost: $14,400.00 Add Three Days 2) Additional labor and material required to provide a 4 foot long UV cured CIPP point repair on 6 inch dia. mainline near MH 124 on Avenida Padre. Total Cost: $2,800.00 Add One Day 3) Additional labor and material required to provide installtion of 125 feet of 6 inch CIPP liner between MH 127 and MH 128. Total Cost: $11,462.50 Add Two Days ATTACHMENTI 5) Additional labor and material required to repair 8 inch sewer line between MH 142 and 119 on Ortega Highway, Provide termination Cleanout and slurry abandonment of remaining mainline. Total Cost: $18,763.84 Add Four Days (3) Additional materials and labor to provide CIDP point repair to existing 6 inch line near train: depot/The Vintage resturant. Total Cost: $8,898,50 Add Two Days 7) Additional materials and labor to provide and resotre pavement for access pit to 6 inch to 8 inch transition on Avenida Padre between MH 125 and MH 124A. Total Cost, $6, 500, oo Hydraulic Capacity Project NoA Contract Change Order No. 1 The Contract Cost was $658,07500 The cost of this Change Order is:$77,984:633 The final total oast of this project is. $736,059,63 The Contractor agrees to furnish all labor and materials and to perform all necessary work rewired to complete the tasks associated with this Order. This document will become a supplement to the contract and all provision will apply hereto. It is understood that the Change Order shall become effective when approved by the Clty. Joe awich, Associate Engineer Date APPROVED- AXI Cont K onstruction Inc. Date Nasser Abbaszadeh, Director of Public Works Date Joe Tait, City Manager Date 2 RESOLUTION NO. 11-01-18 A RESOLUTION OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR HYDRAULIC CAPACITY PROJECT NO. 1 WHEREAS, on the 4th day of May, 2010, the City of San Juan Capistrano entered into a contract with SAK Construction, Inc, for construction of Hydraulic Capacity Project No. 1; and, WHEREAS, the Engineer has evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan Capistrano as follows: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is in the amount of $736,059.63. SECTION 3. That the work is hereby accepted and approved. SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 18th day of January, 2011. ATTEST: MARIA MORRIS, CITY CLERK SAM ALLEVATO, MAYOR ATTACHMENT 2 RECORDED AT REQUEST OF AND RETURN TO. City of San Juan Capistrano City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92657 RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 Maria Morris, City Clerk San Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano to SAK Construction Inc. of Whittier, CA for the construction of Hydraulic Capacity Project No. 1. That said work was completed on December 12, 2010, by said company according to plans and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, as the owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 18th day of January, 2011, by Resolution No. 11-01-18-. That upon said contract, Safeco Insurance Company of America was surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 20th day of January, 2009. Maria Morris, City Clerk City of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE CITY OF SAN JUAN CAPISTRANO ) I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury that 1) I have read the foregoing document and know the contents thereof, and the facts therein state are true of my own knowledge; 2)1 declare the forgoing is true and correct; and 3) the foregoing Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk. Dated at San Juan Capistrano, California, this 18th day of January, 2011. Maria Morris, City Clerk City of San Juan Capistrano ,ATTACHMENT 3 MM s r€ ,rad rtinN` W F rAl O i, (q49} i ,71 r M f k 1 it3 1776 ' KA;aK N I E L EN1 .. iF_9iL4t: Us NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 6:30 p.m. on Tuesday, January 18, 2011, in the City Council Chamber in City Hall, to consider: "Consideration of Change Order No. 1 and Notice of Completion for Hydraulic Capacity Project No. 1 (CIP 47706) (SAK Construction, Inc.)" — Item No. D9. If you have specific thoughts or concerns regarding this item, you are encouraged to participate: in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, January 17, 2011, to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Joe Mankawich, Associate Engineer. You may contact that staff member at (949) 487-4313 with any questions. The agenda, including agenda reports, is available to you on our web site: www,sanivancapistrano.org, If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: ci!yclerkgsanjuan.capistra.no.org. Maria Morris, CMC City Clerk cc: SAK Construction, Inc.