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10-0119_TETRA TECH, INC._Personal Services Agreement 1st AmdFIRST AMENDMENT TO PERSONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between the CITY OF SAN JUAN CAPISTRANO ("City") and TetraTech, Inc., ("Consultant") is made and entered into, to be effective the 4th day of June, 2010, as follows RECITALS WHEREAS, the City and Consultant have entered into that Personal Services Agreement dated January 19, 2010 for Engineering Design services (the "Agreement"); and WHEREAS, the City and Consultant desire to amend the terms of the Agreement as provided hereunder. AMENDMENT NOW, THEREFORE, in consideration of the promises and mutual covenants contained therein, City and Consultant agree to the amend Sections 1, 2, and 3 of the Agreement as follows: Section 1. Consultant shall provide Construction Engineering Support for the project, including review of submittals, construction methods, post construction videos, and requests for information and changes to the project. Consultant will conduct monthly progress meetings. Consultant will perform a final job walk and prepare a project punch list. Consultant will prepare as -built record drawings and necessary changes to the project specifications. Services shall not include full-time inspection services or materials testing. Section 2. All services required shall be completed by October 30, 2010. Section 3. The total compensation for the services shall be increased by $13,040. All other provisions of the Agreement not amended hereunder shall remain in full force and effect. ATT By: APF BY: CONSULTANT-----) By: I h -1- ATTACHMENT 1 7/6/2010 AGENDA REPORT D15 TO: Joe Tait, City Manager FROM. West Curry, Assistant Utilities Director SUBJECT: Consideration of Amendment No. 1 to the Personal Services Agreement for Civil Engineering Services for Hydraulic Capacity Project No. 1 (CIP 07703) (Tetra Tech) RECOMMENDATION: By motion, approve Amendment No. 1 to the Personal Services Agreement for Civil Engineering Services for additional work on Hydraulic Capacity Project No.1 to Tetra Tech, Inc. in the amount of $13,040; and authorize the City Manager to execute the agreement. SITUATION: In May 2009, the City entered into an agreement with Tetra Tech, nc. to provide design services to complete the Civil Engineering on Hydraulic Capacity Projects No. 1 &6 (CIP 07703). This $45,000 contract was to complete the preliminary plans developed by LAN/Carrollo. In January City Council approved a $40,065 amendment to the contract to add the design for the rehabilitation of an additional 5,000 L.F. of pipeline and 50 manholes. City Council approved the Plans and Specifications in March. The project was bid out in April and award was made in May. The scope of work in the agreement only provided for design services. Staff desires to have Tetra Tech perform Construction Support for this project, including review of submittals, construction methods, post construction videos, and requests for information and changes to the project. Consultant will conduct monthly progress meetings. Consultant will perform a final job walk and prepare a project punch list. Consultant will prepare as -built record drawings and necessary changes to the project specifications. Services shall not include full-time inspection services or materials testing. This work as well as construction management will be provided in-house. Staff recommends approval of a PSA Amendment in the amount of $13,040 for these services. Tetra Tech is prepared to begin work, including review of recently submitted Shop Drawing submittals, immediately. Agenda Report Page 2 July 6, 2010 COMMISSIONIBOARD REVIEW AND RECOMMENDATIONS: The Utilities Commission was updated on this project at their ,lune 22, 2010, meeting. FINANCIAL CONSIDERATIONS: The fiscal year 2009/20010 budget for the Hydraulic .Capacity Projects No. 1 & 6 (CIP #07703) is $3,198,043. The amount of the Tetra Tech request for amendment for this project is $13,040, and within the amount budgeted. NOTIFICATION: Tetra Tech, Inc. :��•7i�iljTil��l�7_��7�F By motion, approve Amendment No. 1 to the Personal Services Agreement for Civil Engineering Services for additional work on Hydraulic Capacity Project No -1 to Tetra Tech, Inc. in the amount of $13,040; and authorize the City Manager to execute the agreement. Respectfully s mitted, Iv' West Curry Assistant Utilitiet�'irector Attachments: I. Amendment No. 1 to Personal Services Agreement FIRST AMENDMENT TO PERSONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE PERSONAL. SERVICES AGREEMENT between the CITY OF SAN JUAN CAPISTRANO ("City") and TetraTech, Inc., ("Consultant") is made and entered Into, to be effective the 4th day of June, 2010, as follows: RECITALS WHEREAS, the City and Consultant have entered into that Personal Services Agreement dated January 19, 2010 for Engineering Design services (the "Agreement"); and WHEREAS, the City and Consultant desire to amend the terms of the Agreement as provided hereunder. AMENDMENT NOW, THEREFORE, in consideration of the promises and mutual covenants contained therein, City and Consultant agree to the amend Sections 1, 2, and 3 of the Agreement as follows: Section 1. Consultant shall provide Construction Engineering Support for the project, Including review of submittals, construction methods, post construction videos, and requests for information and changes to the project. Consultant will conduct monthly progress meetings. Consultant will perform a final job walk and prepare a project punch list. Consultant will prepare as -built record drawings and necessary changes to the project specifications. Services shall not include full-time inspection services or materials testing. Section 2. All services required shall be completed by October 30, 2010. Section 3. The total compensation for the services shall be increased by $13,040. All other provisions of the Agreement not amended hereunder shall remain in full force and effect. ATTEST: City Clerk APPROVED AS TO FORM: BY: 9i . City Attorney ' CITY OF SAN JUAN APISTRANO By: The City Council of San Juan Capistrano will meet at 6:30 p.m. on Tuesday, May 18, 2010, in the City Council Chamber in City Hall, to consider: "Consideration of Amendment No. I to the Personal Services Agreement for Civil Engineering Services for Hydraulic Capacity Project No. 1 (CIP 07703) (Tetra Tech)" - Item No. 015. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5.00 p.m. on Monday, May 17, 2010, to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Joe Mankawich, Associate Engineer. You may contact that staff member at (949) 487-4313 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanjuancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to. cityclerk(d-)sanjuanca„pistrano.org. Maria Morris, CMC City Clerk cc: Tetra Tech, Inc. . �".wyn i mY.?:b P Me asv r+ 00 h�t 32400 PASEO AOEL.ANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sanjuancapzstrano. org U f �� TO: Tetra Tech, Inc 16241 Laguna Canyon Road, Suite 200 Irvine, CA 92616 DATE: July 9, 2010 �l E MEMBERS OF THE CITY COUNCIL I € BPQ%AlE6 us SAA�iALLEVATO LAURA FREESE ESDaatlSwts 0g [ THOMAS W. HWAR 1776 MARK NIELSEN tea. DR. LONDRES USO FROM: Christy Jak1, Deputy City Clerk (949) 443-6310 RE: First Amendment to Personal Services Agreements — Engineering Design Services for Hydraulic Capacity Project No. 1 Thank you for maintaining documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of this agreement. If you have questions related to insurance requirements, please call me at (949) 443-6310. If you have questions concerning the agreement, please contact Joe Mankawich, Associate Engineer at (949) 487-4313. Cc: Joe Mankawich, Associate Engineer; Michael Bruckner, Administrative Specialist Sari Juan Capistrano:.P eservJ ng the Past to Enhance the Futtuire Printed on 100 recycled paper