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03-1117_ORANGE , COUNTY OF_Agreement1 2 3 4 5 6 7 8' 9I 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT TO TRANSFER EQUIPMENT FOR FY 2002 STATE DOMESTIC PREPAREDNESS GRANT PURPOSES oyL- THIS AGREEMENT is entered into this jWday of +{ 2003, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and a hereinafter referred to as "SUBGRANTEE." WHEREAS, COUNTY, acting through its Sheriff -Coroner Department in its capacity -as the lead agency for the Orange County Operational Area, has applied for, received and accepted a grant from the State of California, acting thought its Office of, Homeland Security, to enhance county -wide emergency preparedness, hereinafter referred to as "the grant', as set forth in the grant documents that are attached hereto as Attachments A and B and incorporated herein by reference. WHEREAS, the terms of the grant require that COUNTY use certain grant funds to purchase equipment that will be transferred to SUBGRANTEE to be used for grant purposes. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. COUNTY shall transfer to SUBGRANTEE equipment as specified in Attachment C hereto. If COUNTY has not yet acquired any of said equipment, COUNTY shall transfer said equipment to SUBGRANTEE as soon after acquisition by COUNTY as is reasonably practicable. 2. Throughout its useful life, SUBGRANTEE shall use any equipment acquired with grant funds only for grant purposes. 3. SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired with grant funds from damage or destruction and shall provide regular maintenance and such repairs for said equipment as are necessary, in order to keep said equipment continually in good working order. J/ 1 2 3 4 5 6 7 8 0 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. If equipment acquired with grant funds becomes obsolete, SUBGRANTEE shall dispose of it only in accordance with the instructions of COUNTY or the agency from which COUNTY received the grant funds. 5. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound by all applicable provisions of the Attachments hereto. SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer will abide by any applicable provision of any Attachment. 6. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State Auditor General with respect to this Agreement for a period of three years after final payment hereunder. 7. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the agency from which COUNTY received grant funds, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, including the Attachments hereto, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the performance of this Agreement, including the Attachments hereto. 8. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 9. SUBGRANTEE may not assign this Agreement in whole or in part without the express written consent of COUNTY. 10. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all documents, papers and records relevant to the equipment acquired in accordance with this Agreement, including the Attachments hereto. For the same time period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the agency from which COUNTY received Sheriff 2003/370 Page 2 of 4 I 2 3 4 5 6 7 8 9 10 11 12 13 IEN 15 161 17 18 19 20 21 22 23 24 25 26 27 28 9 0 grant funds or their duly authorized representative(s), for examination, copying, or mechanical I reproduction on or off the premises of SUBGRANTEE, upon request during usual working hours. 11. SUBGRANTEE shall provide to COUNTY all records and information requested by ' COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be I required to provide to the agency from which COUNTY received grant funds or other persons or agencies. 12. COUNTY may terminate this Agreement and be relieved of the delivery of any consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this Agreement, including the Attachments hereto, at the time and in the matter herein provided, or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY. 13. SUBGRANTEE and its agents and employees shall act in an independent capacity in the I performance of this Agreement, including the Attachments hereto, and shall not be considered officers, agents or employees of COUNTY or of the agency from which COUNTY received grant funds. 14. SUBGRANTEE and its officers, agents, employees shall abide by all applicable federal, I State and local laws, including all applicable statutes, regulations, executive orders and ordinances. 15. SPECIAL PROVISION applicable: ❑ SUBGRANTEE shall apply with all applicable provisions of the Single Audit Act of 1984 and the Single Audit Act Amendments of 1996. Any consideration received in excess of current needs, approved amounts, or those found owed as a result of a final inspection or audit, must be refunded to the State upon thirty (30) days notice. 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 28 IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. DATED: �u(30�03 '2003 APPROVED AS TO FORM: COUNTY COUNSEL ByL�✓,rz Barbara L. Stocker, Deputy DATED: L 2003 I DATED: ATTEST: i L ` J � _, 2003 0 COUNTY OF ORANGE, a political - subdivision of the State of California Sheriff -Coroner "COUNTY" SUBGRANTEE By: G. A�%�EG7"1/j O�ifBAN.✓/ST.Ci T/✓EJB✓KFS E/� .+F SynIJUM�7Gl�viSTiGNC By: Sheriff 2003/370 Page 4 of 4 • a AGREEMENT TO TRANSFER EQUIPMENT FOR FY 2002 STATE DOMESTIC PREPAREDNESS GRANT PURPOSES ATTACHMENT A AGREEMENT TO TRANSFER EQUIPMENT FOR FY 2002 STATE DOMESTIC PREPAREDNESS GRANT PURPOSES ATTACHMENT A n i Department of Justice, Office for Domestic Preparedness, State Domestic Preparedness Program - Application for Assistance Catalog of Federal Domestic Assistance # 16.007 Award # 2002 -TE -CX -0133 Project Budget Period: Date of OES Notification of Approval to March 31, 2004 Maximum Amount Authorized (fromAppend&A) $1.195.664 Equipment Amount Requested $7426:622I,i(eGlei•o0 Exercise Amount Requested $ 2 (01;1-71.16 p Administrative Costs Requested $ 29.892 Total Amount Requested $ 7.195,664 Applicant: County of Orange County Contact Information: Terre Duensing. Assistant Emergency Manager Authorized Agent Mailing Address Name/Title 2644 Santiago Canyon Road City, State, Zip Code Area Code/Office Telephone Number Silverado. CA 92676 (7 1 4) 628-7158 E-MailAddress tduensina0loesd.ora Application Cherltlist —The following items must be included with this grant application package: Program Narrative and Budget Deudi Wodsheet. Equipment ' Program Narrative and Budget DetA Workshtrt - Exercises Governing Body Ites.,httinr ti; . needed) Certification and Signature or Authorized Agent 1 hereby certh, that the attached application represents the Operational Area consensus on terrorism equipment needs to improve the (flerational Area's capability to respond to terrorism incidents _ Michael S. Carona Signature ofAuthoriied Agent Printed Name Sheri f -Coroner Title Date Region Administrator HQ Disbursement Authorization Accounting Application reviewed/approved by: Payment authorized by: Date: Date: Amount approved for payment: S _ PCA/Index: I _J APPROVED AS TO FORM ;-) THE 7RACNGE COUNTY, CAUMFIN1A OUNTYCOUNSEt amI Ozer 0 \ § ) /\\)EL o12 ) \ ®R g # $ i ( i o a ; ; ■ 2 £ - / k k k k k k E § � ■ 8 e a R § & # § § \ IL e e a a ■ \ / a ; ■ � a kG ■ # ,£_ /2 . ! � $ 2 10 ` ! iCL �ui \ � \fo �f 2 LU ■ =2= CD, CL -jCD CL -j ) ! ! ! . ! ! kk §d{2,§ t2t§e– E ) ƒ � \ § ) : &J£ \ /�\/ k / \ 14 e .\ , .. \ m m R ! ' e0 % # K 2 # Eo e 2 2 § 9_ § / a � 77 f @ e @ R k # © �0 ( § § en &.w § k�cc k) �© • ! ■ ) - ui TL Sl ! ! , e d / / $ keE ca_ _. 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E3�� a a ®) k$ a ± ` §) k k E § � R a k @ § R3/ K # o CL \0 §/ 2 - § ( { c c k � t � k & 2CL Z -a . � \{= ! k . e Ems% ƒk)/ \w\ CD cc ! ) � a. g / \ ) ) / / Fil 11 O U C S' OUm� tm J o0 c o N Eu H 0 a 8 88 8 8 N C= C h (y8y� � 8 p O p O pN � p O pH O p O pH pN �D Amyy yO N N p O p O p O S p 8 8 pp O p O p O S Vl N � K j�'•• m m m m t0 tD C O N N m O d m a m m m a m Y r m G V U m ymm C C Q m w Q & Q G F$X 'Sp"i _ w CD Q U U U t 9 L U @ ¢ O m U U m m U U _ 5 U Wa a a a a a a a m a a IC a a a a a c C a E k m m W _j O m W ,� m •� y i m ^ m m Ec�a�i n "- o. � tc N_ g 4 tzLLm .'� c t0 LL LL LL LL tD LL V� C V i G C_ C G lGq tCq C C O U C A § \ ƒ zk\— §ee] «ƒ« . ) 2 7# a m m■« 7 2 a $ # a e § $ k a a a a« a a % A \ A § § § § % e # I # ■ # J � §! 0 a a 8#« a s G& 2 2& k §0 K 2 ; �a0 . 2 )2 | _c C | i o / o t cr k k IL k I I keit . qt m R S Z;» UE �� jZ}10 2)/ /i\\�I. ! � % 0 ƒ ! ! ƒ L } §k/2,k tea)L ! f ) ) )« E a, 7 $ » 7 » > A § \ ƒ 0 CERTIFICATION CERTIFICATION • Page 1 of 1 Grant Title: F=Y02 State Domestic Preparedness Program Grantee Name: County of Orange Address: 2644 Santiago Canyon Rd., Silverado. CA Contact Person: Terre Duensind Tel. #: (714) 628-7158 Grant Number: 2002 -TE -CX -0133 Award Amount: $1.128.822 Date and effective duration of EEOP: Nov. 2002: Effective duration January – December. 2001 Policy Statement: CERTIFICATION (EEOP ON FILE) Certification Statement: I, Michael S. Carona [executive officer], certify that the Orange County Sheriff -Coroner Department [organization] has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR. 42.301, et seq_., subpart E, that it has been signed into effect by the proper agency authority and disseminated to all employees, and that it is on file in the Office of Karen Kiddy [name], 550 N. Flower Street. Santa Ana. CA 92703[address], Human Resources Manager [titte],'for review or audit by officials of the cogniz4ttt Stat; planning agency or the OSice for Civil Rights, Office of Justice Programs as required by relevantlati. and regulations. [signature] [title] -f--O T [date] CERTIFICATION (NO EEOP REQUIRED) I HEREBY CERTIFY THAT THE FUNDED AGENCY HAS LESS THAN 50 EMPLOYEES AND THEREFORE IS NOT REQUIRED TO MAINTAIN AN EEOP, PURSUANT TO 28 CFR 42.301, ET SEQ. [signature] [title] OMB Approval No. 1121-0140 Expiration Date: 12/31/98 Revised 11/20/96 [datel APPROVL0AS10[=ORM OFFICE OF THE COUNTY COUNSEL ORANGE COUNTY, CALIFORNIA an Dab: WAIS Document Retrieval (Code of Federal Regulations) [Title 28, volume 21 (Revised as of July 1, 20021 From the U.S. Government Printing Office via GPO Access [CITE: 28CFR66.331 [Page 181-182) TITLE 28 --JUDICIAL ADMINISTRATION CHAPTER I --DEPARTMENT OF JUSTICE (Continued) Page 1 of 1 PART 66 --UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS T Subpart C--Post-Award Requirements Sec. 66.33 Supplies. (a) The Omnibus Crime Control and Safe Streets Act of 1968, as amended, Public Law 90-351, section 808, requires that the title to all equipment and supplies purchased with section 403 or 1302 (block or formula funds) shall vest in the criminal justice agency or nonprofit organization that purchased the property if it certifies to the State office described in section 408 or 1308 that it will use the property for criminal justice purposes. If such certification is not made, title to the property shall vest in the State office, which shall seek to have the property used for criminal justice purposes elsewhere in [[Page 18211 the State prior to using it or disposing of it in any other manner. (b) Disposition. If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate fair market value upon termination or completion of the award, and if the supplies are not needed for any other federally sponsored programs or projects, the grantee or subgrantee shall compensate the awarding agency for its share. (53 FR 8068 and 8087, Mar. 11, 1988, as amended by Order No. 1252-88, 53 FR 8069, Mar. 11, 19883 03/27/2003 WAIS Document Retrieval • Page 1 of 3 [Code of Federal Regulations] [Title 28, Volume 21 [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 28CFR66.321 (Page 180-1811 TITLE 28 --JUDICIAL ADMINISTRATION CHAPTER I --DEPARTMENT OF JUSTICE (Continued) PART 66 --UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS T Subpart C--Post-Award Requirements Sec. 66.32 Equipment. (a) The Omnibus Crime Control and Safe Streets Act of 1968, as amended, Public Law 90-351, section 808, requires that the title to all equipment and supplies purchased with section 403 or 1302 (block or formula funds) shall vest in the criminal justice agency or nonprofit organization that purchased the property if it certifies to the State office described in section 408 or 1308 that it will use the property for criminal justice purposes. If such certification is not made, title to the property shall vest in the State office, which shall seek to have the property used for criminal justice purposes elsewhere in the State prior to using it or disposing of it in any other manner. (b) States. A State will use, manage, and dispose of equipment acquired under a grant by the State in accordance with State laws and procedures. Other grantees and subgrantees will follow paragraphs (c) through (e) of this section. (c) Use. (1) Equipment shall be used by the grantee or subgrantee in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the equipment may be used in other activities currently or previously supported by a Federal agency. (2) The grantee or subgrantee shall also make equipment available for use on other projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use shall be given to other programs or projects supported by the awarding agency. User fees should be considered if appropriate. (3) Notwithstanding the encouragement in Sec. 66.25(a) to earn program income, the grantee or subgrantee must not use equipment acquired with grant funds to provide services for a fee to compete unfairly with private companies that provide equivalent services, unless specifically permitted or contemplated by Federal statute. (4) When acquiring replacement equipment, the grantee or subgrantee may use the equipment to be replaced as a trade-in or sell the property and use the proceeds to offset the cost of the replacement property, subject to the approval of the awarding agency. (d) Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part with grant funds, until disposition takes place will, as a minimum, meet the following requirements: [[Page 18111 WAIS Document Retrieval (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft shall be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. (5) If the grantee or subgrantee is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. (e) Disposition. When original or replacement equipment acquired under a grant or subgrant is no longer needed for the original project or program or for other activities currently or previously supported by a Federal agency, disposition of the equipment will be made as follows: (1) Items of equipment with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of with no further obligation to the awarding agency. (2) Items of equipment with a current per unit fair market value in excess of $5,000 may be retained or sold and the awarding agency shall have a right to an amount calculated by multiplying the current market value or proceeds from sale by the awarding agency's share of the equipment. (3) In cases where a grantee or subgrantee fails to take appropriate disposition actions, the awarding agency may direct the grantee or subgrantee to take excess and disposition actions. (f) Federal equipment. In the event a grantee or subgrantee is provided federally -owned equipment: (1) Title will remain vested in the Federal Government. (2) Grantees or subgrantees will manage the equipment in accordance with Federal agency rules and procedures, and submit an annual inventory listing. (3) When the equipment is no longer needed, the grantee or subgrantee will request disposition instructions from the Federal agency. (g) Right to transfer title. The Federal awarding agency may reserve the right to -transfer title to the Federal Government or a third part named by the awarding agency when such a third party is otherwise eligible under existing statutes. Such transfers shall be subject to the following standards: (1) The property shall be identified in the grant or otherwise made known to the grantee in writing. (2) The Federal awarding agency shall issue disposition instruction within 120 calendar days after the end of the Federal support of the project for which it was acquired. If the Federal awarding agency fails to issue disposition instructions within the 120 calendar -day period the grantee shall follow 66.32(e). (3) When title to equipment is transferred, the grantee shall be paid an amount calculated by applying the percentage of participation in the purchase to the current fair market value of the property. (53 FR 8066 and 8087, Mar. 11, 1988, as amended by Order No. 1252-88, 53 Page L of i "^ • - --- ------ ----•--�+•./.•..:_h:n/nPf-rfrCOt 03/27/2003 rI FY02 State Domestic Preparedness Program Orange County Operational Area 0 PROGRAM NARRATIVE - EQUIPMENT Problem Statement Provide narrative of how the equipment purchases fit with you overall Operational Area needs, as reflected I the previous ODP Needs Assessment. The narrative should also include: • which threat Is the most likely (based upon needs assessment) • what equipment is needed to address the threat • a description of how the cities, special districts, and county agencies were Involved in the decision-making process Beginning in July of 1998, the Orange County (OC) Terrorism Working Group (TWG), a multidisciplinary/interagency working group, began discussing and initiating a strategy for identifying the Orange County's capabilities and deficiencies for the response of a WMD event. The TWG reports to and receives direction from the OC Emergency Management Council (EMC) and Operational Area (OA) Executive Board. The Orange County Sheriffs Department (OCSD) Emergency Management (EM) Bureau has facilitated regular meetings and the gathering of information from the OC OA including cities, special districts, law enforcement/Bomb Squad/Coroner, fire and Naz Mat, OC Health Care Agency (HCA), County Departments, OC Vector Control and State OES to identify their equipment needs. The OC TWG has a Training/Equipment subcommittee that has met regularly since 1998. The Committee has created an equipment matrix for each city/jurisdiction (law/fire/health) to complete. The intent of the equipment matrix is to avoid duplication, assure compatibility, and maintain an inventory. Selecting further equipment is a component of this grant and will reflect equipment needed for first responders. Police and fire representatives will meet and provide technical assistance to cities purchasing equipment. Equipment will be selected that will support law enforcement, fire/safety, Hazardous Materials Response Teams (HMRT's) and Emergency Medical Services first responders. Prioritizing the domestic preparedness equipment needs for the OC OA was accomplished as a result of on-going multi-agency/discipline meetings with members of the OC TWG Training/Equipment Subcommittee. The goal of the equipment procurement program for OC is to strengthen the capabilities of Orange County's first responders to safely and effectively respond to and mitigate terrorist incidents and/or incidents involving WMD, to have the capability to rapidly detect Nuclear, Biological, Radiological (NBC) agents, to have the capability to decontaminate large volumes of first responder/civilian victims, and to successfully communicate with local, state and federal response agencies. In the FY 99 Needs Assessment, it was anticipated an event involving an explosive device (with the possibility of radiological, chemical, or biological involvement) was most prevalent in OC. This holds true to the current time. Additionally, with the Anthrax hoaxes of 2001 and the current Severe Acute Respiratory Syndrome (SARS) epidemic, a biological event is likely to occur in OC. FY02 State Domestic Preparedness Program Orange County Operational Area The OCSD Bomb Squad is responsible for the explosive device suppression and investigation for the entire OC OA. However, not all other first responding law enforcement officers have. Personal Protective Equipment (PPE). Those unprotected: law enforcement officers would be unable to assist, even in providing perimeter security -,-at a scene involving WMD without danger to themselves. Priorities Provide narrative describing the equipment purchase priorities and how were they determined. The narrative should.include: • an explanation of how the equipment prioritization was developed (Le., describe how the TWG decided the priorities) • the selection criteria for the disciplines, cities, and special districts Included In the plan The OC TWG Training and Equipment Subcommittee is made up primarily of Law, Fire, and Health representatives. There has been a substantial learning curve as to how each discipline sees their respective role in a WMD event and how each discipline trains for such events. The recommendations in selecting equipment and providing a standard level of training seek to satisfy each discipline's needs based on their respective response missions. OC has identified the need to supply PPE to all initial first responders as the number one priority. When this goal has been met, secondary first responders, and supporting agencies/disciplines (public works, special districts, coroner, etc.) will receive a base line of PPE. The equipment procurement and selection objectives identified by the OC TWG Training/Equipment Subcommittee have been based upon the on going strategy for OC. The objectives are: •:• To provide PPE for all law enforcement and fire/EMS first responders who may encounter terrorist and/or WMD incidents. The specialized equipment also has a training component to insure first responders have a standard level of training to use the specialty equipment. These are baseline recommendations only and do not reflect the needs of second echelon specialty responders such as HMRT's, the OCSD Bomb Squad, or -SWAT. •:• To provide fire services/HMRT's, EMS, and law enforcement personnel the essential capability of performing decontamination in the aftermath of a terrorist and/or WMD incident. The very intent of a terrorist act is to cause harm to a large number of civilian and first response personnel. Early decontamination has been recognized as a key component to victim survival. To provide radio equipment necessary for effective communications. The 800 MHz communications equipment currently used by OC law enforcement, fire services, HMRTs, Public Works, Special Districts, and EMS personnel is compatible but in short supply. Portable radios will provide the ability to put more specialized law and fire FY02 State Domestic Preparedness Program Orange County Operational Area responders into the area affected by a WMD incident. It will also allow additional radios that can be issued to state and federal agencies to be able to communicate with local responders. •: To provide monitoring capability during initial response and decontamination activities. Overview of Jurisdictions' Capability Provide narrative describing: • current capabilities • how equipment purchases will increase the OA's capabilities to respond to WMD events • how the equipment purchases will -support mutual aid The OC OA has been provided with resources for mitigation of a terrorist incident. The cities of Huntington Beach, Santa Ana, and Anaheim were selected to participate in the Nunn-Lugar-Dominici (NLD) Terrorism Grant Program. The process included WMD/NBC speck courses on Awareness, Operations, Haz-Mat, Incident Command, Emergency Medical Services, and Hospital Providers, Tabletop/Field exercises. After completing the training and exercises, each of the three cities were eligible to purchase $300,000 of WMD specific equipment. The equipment purchases have been completed and include PPE for first responders and chemical laboratory detection equipment. In addition to the NLD Equipment Grants, the OCSD and the OCFA received $295,000 in funding from the Office of Justice Planning FY '99 County and Municipal Domestic Preparedness Equipment Program Grant for personal protection and detection equipment. The Department of Health and Human Services selected OC as a test program for a tri -city Metropolitan Medical Response System (MMRS) Contract. The cities of Anaheim, Santa Ana, and Huntington Beach have entered the contract with OC HCA and have completed the twelve MMRS Deliverables. This program has better prepared OC for a WMD/Terrorist incident by providing pharmaceuticals/equipment/supplies for first responders and the medical community. A portion of the funding will be used to sustain equipment/supplies. The FY '0041 DPP Equipment Grant provided for additional equipment funding for the OC OA. The OC OA Executive Board approved the funding be distributed to enhance the OA's ability to prepare, mitigate, respond, and recover to a WMD event. Equipment purchases included specialized equipment for the OCSD Bomb Squad (sole provider for the OC OA), mass decontamination equipment for the OCFA (provides services to 22 OC contract cities and the unincorporated area), PPE for the OCSD Coroner (sole provider for the OC OA), and a cache of 800 MHz hand-held radios for the OC OA. All equipment benefits the OC OA as a whole and is available on a mutual aid basis (it is understood certain specialized equipment purchased by the OCSD Bomb Squad, due to its specialized nature, will be used to benefit the OC OA and the mutual aid is provided via the OCSD Bomb Squad versus a stand alone piece of equipment). FY02 State Domestic Preparedness Program Orange County Operational Area The equipment funding allocation approved by the OC OA Executive Board for this grant, will allow the OC OA, cities, and special districts the opportunity to enhance their specialized equipment needs. The Orange County Transportation Authority (OCTA) has opted to purchase PPE for the contract OCSD deputies that provide security for the OCTA buses. The Department of Education (DOE) will purchase crisis management software for every School District in OC. Funding has been authorized for the OCSD Bomb Squad to purchase a much needed additional robot. The remainder of the funds allocated to the OC Special District Representatives that was riot spoken for, was pooled together to purchase technical detection equipment for the HMRT's, and PPE for OC HCA/Environmental Health (OC sole provider). Additionally, the OC OA has a contingency plan to purchase supplementary equipment to benefit the OC OA in the event a jurisdiction decides not to apply for the grant at the last minute. All equipment purchased must be made on a mutual aid basis. All sub -grantees in the OC OA have been made aware of this provision and have agreed to it. Again it is understood that some specialty equipment requires technical expertise to operate and although the individual piece of equipment may not be available to use, the equipment will be made available via the response agency. Equipment Procurement and Distribution Provide narrative describing the OA's procurement and distribution plan, and what selection criteria were used. The selection criteria should support the following details Identified on the OA's budget detail worksheet: • funding amounts sub granted to specific jurisdictions • equipment being purchased and retained by the OA • equipment being purchased by the OA and distributed to specific jurisdictions The OA Executive Board approved the following funding distribution: OC OA ALLOCATION $1,128,822 2.5 % GRANT ADMINISTRATION OCSD/EM $28,220 $1,100,602 OA SOLE PROVIDER AGENCY -BOMB SQUAD ROBOT 150,000 DISTRIBUTED TO PARTICIPATING JURISDICTIONS -SPECIAL DISTRICTS $50,000 Unallocated Funds $60,000 $840,602 CITIES PLUS UNINCORPORATED AREA BASE RATE OF $10,000.00 $350,000 . DISTRIBUTED TO PARTICIPATING JURISDICTIONS - CITIES AND UNINCORPORATED AREA $490,602 %OF ALLOCATION CITIES POPULATION COUNTY OF FUNDS 1 Aliso Viejo' 40,166 1.4% $16,703.70 2 Anaheim 334,700 11.4% $65,861.37 3 Brea 36,850 1.3% $16,150.26 4 Buena Park 79,800 2.7% $23,318.61 5 Costa Mesa 110,700 3.8% $28,475.81 FY02 State Domestic Preparedness Program Orange County Operational Area 6 Cypress 47,250 1.6% $17,886.02 7 Dana Point* 36,000 1.2% $16,008.39 8 Fountain Valley 55,900 1.9% $19,329.70 9 Fullerton 129,300 4.4% $31,580.15 10 Garden Grove 168,600 5.7% $38,139.31 11 Huntington Beach 194,600 6.6% $42,478.70 12 Irvine 157,500 5.4% $36,286.72 13 Laguna Beach 24,300 0.8% $14,055.67 14 Laguna Hills` 33,800 1.1% $15,641.21 15 Laguna Niguel' 63,500 2.2% $20,598.14 16 Laguna Woods` 16,800 0.6% $12,803.92 17 La Habra 60,700 2.1% $20,130.82 18 Lake Forest* 76,600 2.6% $22,784.53 19 La Palma 15,850 0.5% $12,645.36 20 Los Alamitos 11,700 0.4% $11,952.73 21 Mission Viejo' 98,300 3.3% $26,406.25 22 Newport Beach 72,500 2.5% $22,100.24 23 Orange 132,900 4.5% $32,180.99 24 Placentia 48,300 1.6% $18,061.26 25 Rancho Santa Margarita' 48,500 1.6% $18,094.64 26 San Clemente' 54,900 1.9% $19,162.80 27 San Juan Capistrano` 34,700 1.2% $15,791.42 28 Santa Ana 343,700 11.7% $67,363.47 29 Seal Beach 24,700 0.8% $14,122.43 30 Stanton* 38,100 1.3% $16,358.88 31 Tustin 69,100 2.4% $21,532.78 32 Villa Park" 6,175 0.2% $11,030.61 33 Westminster 89,700 3.1% $24,970.91 34 Yorba Linda 60,800 2.1% $20,147.51 35 Unincorporated 122,509 4.2% $30,446.73 TOTAL FOR ORANGE COUNTY 2,939,500 100.0% $840,602.00 http://www.dof.ca.gov/html/Demograp/repndat.htm SPECIAL DISTRICTS 1 Community Services Districts $0.00 2 Storm District $10,000.00 3 Vector Coritroi District $10,000.00 4 Cemetery District $0.00 5 Library Districts $0.00 6 Parks and Recreation District $0.00 7 Sanitary District $0.00 8 Sanitation District $0.00 9 OC Transportation Authority $10,000.00 10 Water and Irrigation District $10,000.00 11 Superintendent of Schools $10,000.00 TOTAL FOR SPECIAL DISTRICTS $50,000.00 • OCSD/OCFA Contract City partners FY02 State Domestic Preparedness Program Orange County Operational Area The contract city partners of the OCSD and the OCFA (noted in the funding distribution chart with an ') have designated the OCSD and OCFA to purchase equipment for law and fire first responders to support their jurisdictions (see budget worksheet). The funding allocated to the unincorporated area will be shared by the OCSD to purchase PPE for OCSD field deputies, the OCFA for detection equipment, and OC HCA/Environmental Health for PPE and Detection equipment (see budget worksheet). The OCSD Bomb Squad was allocated $150,000 to purchase a robot. The law enforcement equipment will be purchased by the OA and the equipment will be distributed to the jurisdictions. The equipment purchased for the OCFA will be purchased by the OA and the equipment will be sub granted to the OCFA. The Equipment purchases for HCA reflect the role of the Environmental Health Emergency Response Team (EH/ER). EH/ER is the RCA's on -scene representative at Nuclear, Biological, Chemical, and Radiological (NBCR) incidents. EH/ER is the local entity in charge of Environmental Surety issues, such as site quarantine, characterization, and remediation, at NBCR incidents. EH/ER takes a lead role in Biological Terrorism Response, with responsibilities that include sampling, screening, and transporting suspect Biological samples and acting as the interface between the Level 'B' Public Health Laboratory and the on -scene Unified Command. The 11 OC Special District Representatives were offered the opportunity to participate in the grant and allocated $10,000 each. The allocated funding to the Special Jurisdiction Representatives that was unallocated, or $60,000, . was pooled together to purchase equipment to benefit the OA as a whole. Two specialty pieces of detection equipment will be purchased to support two of the four OC HMRT's and the remainder of the funding was allocated to the OC HCA/Environmental Health for PPE (see budget worksheet). The funding for the equipment for the OCFA and HCA will be sub granted to them. The remainder of the funding has been distributed (base amount plus per capita) to the cities in OC that do not contract jointly with the OCSD/OCFA. The cities will be sub granted their perspective amounts to purchase equipment (see budget worksheet). If a jurisdictions) does not participate, their allocated funding will be used to purchase first responder equipment, from an established priority list, to benefit the OA as a whole. Measurable Proaram Oblectives Provide a narrative that contains measurable program outcomes/goals, objectives and evaluation methods for the equipment allocation. An example of a measurable program objective Is: Goal: Address first responder equipment shortfalls identified in the Needs Assessment Oblective: Purchase all required equipment by the end of the grant award period. Evaluation Measure: Was the required equipment ordered by the end of the grant award period? Was the required equipment distributed by the end of the grant period? FY02 State Domestic Preparedness Program Orange County Operational Area Goal: Address first responder shortfalls for PPE. OC has 5,172 law enforcement officers and 3,762 fire personnel. The OC TWG Training/Equipment Subcommittee is currently completing a county -wide survey that depicts the current equipment that is available and the shortfalls that have been identified. Obiective: The objective for OC is to supply adequate PPE to all first responders to allow them to safely carry out their mission in a WMD event. When a base line of PPE for first responders has been completed, the priority fist developed by the OC TWG Training/Equipment Subcommittee will be reviewed and recommendations for additional equipment will be made based upon the current needs (see attached Law/Fire/Health Terrorism Preparedness Survey Results spread sheet). Evaluation Method: All sub grantees of the OC OA have agreed to abide by the time expectations for equipment orders. The OC OA will minimize the time between receipt and disbursement of equipment funds. Additionally, all sub grantees have agreed to provide their updates for the quarterly reports for the OA to compile to forward to OES. The OC OA is committed to ordering and distributing all equipment by the end of the grant period. FY 02 State Domestic Preparedness Program Orange County Operational Area PROGRAM NARRATIVE - EXERCISE Problem Statement Provide narrative of how the exercise allocation fits with your overall Operational Area needs, as reflected in the previous ODP Needs Assessment. (If your needs have changed since the previous assessment, please explain the changes.) The narrative should also Include., • which threat is the most likely (based upon needs assessment) • what type of exercises are needed to address the threat • how many of each type of exercise are needed • how many jurisdictions are expected to participate in each exercise, and from which disciplines • a description of how the cities, special districts, and county agencies were Involved In the OA's decision-making process with respect to the exercise program. The OC OA Executive Board approved the grant funding to be allocated to develop an exercise focusing on the OC Private Sector Terrorism Response Group (PSTRG) and the OC Terrorism Early Warning Group (TEWG). The OC OA Executive Board represents the 114 members of the OC OA. The funding provided for in this grant will allow for one tabletop exercise. The Exercise will be an OA Exercise (it will not be held in conjunction with or in lieu of the Annual OA Exercise that is required in the Emergency Management Performance Grant), and the OC OA will be invited to attend/participate. The participates will include the representation of the multi- agency/discipline OC TWG which includes all needed first and secondary responders of jurisdictions/agencies in such an event. During the FY '99 Needs Assessment, the OC TWG developed a Vulnerability Assessment for Potential Targets in OC. Representatives from the Vulnerability Assessment from OC are the membership of OC PSTRG. The mission statement of the OC PSTRG is: "Support the National Strategy for Homeland Security and other state and local counter -terrorism efforts by effectively addressing private sector safety, incident management, and public health consequences of potential terrorist attacks on the Critical Infrastructure within Orange County, through information and physical resource sharing in the Operational Area." The varied attractions in Orange County draw large diverse populations of attendees that are vulnerable to terrorist attacks. In terms of population, Anaheim is the tenth largest city in California, and the 59th largest city in the nation. The city has a permanent population of 310,000 and a visitor population of 22 million annually. Orange County has a large tourist population annually due to venues such as Disneyland/Disney's California Adventure, the Anaheim Convention Center, the Arrowhead Pond, Edison International Field (American League host of the 2002 World Series), Knott's Berry Farm, and the Huntington Beach Surf Competition. Orange FY 02 State Domestic Preparedness Program Orange County Operational Area County has seven coastal cities, South Coast Plaza shopping mall, three College/Universities (one with a nuclear reactor), the Crystal Cathedral, San Onofre Nuclear Generating Station on the Orange County/San Diego border, John Wayne Airport, the Block Entertainment Center, the Irvine Spectrum Entertainment Center, a Fair Grounds Center and a large diversified ethnic/religious population. Additionally, routine shipments of hazardous materials on the County's transportation corridors offer a prime target for either hijacking in order to appropriate the materials, or a more conventional attack aimed at extortion or the release of the agents. The focus of the exercise is anticipated to engage several series of events that focus on the Critical Infrastructure in OC and demonstrate the ability of OC to respond to, mitigate, and recover from such an event. The exercise will allow members of the Private Sector to observe the activities in the County/OA EOC and the role of the OC Policy Group and the link from the OA to State OES (SEMS). In the FY '99 Needs Assessment, it was anticipated an event involving an explosive device (with the possibility of radiological, chemical, or biological involvement) was most prevalent in Orange County. This holds true to the current time. The threat scenario of the exercise will be driven by a series of explosive devises. The exercise will be driven by the OA's ability to respond to such events, the Intelligence Synthesis coordinated through the OC TEWG, the flow of information to the PSTRG, the function of the County/OA EOC including SEMS, and the importance of "Playbooks" for the identified Potential Target Elements in OC, that have been developed by the TEWG. Priorities Provide narrative describing the exercise priorities and how were they determined. The narrative should also Include: • an explanation of how the exercise prioritization was developed (i.e., describe how the terrorism working group decided the priorities) • the selection criteria for the disciplines, cities, and special districts that will participate in the exercises. The priority of this exercise is to include the Private Sector of OC in an OA Tabletop Exercise. The goal is to demonstrate the importance of the OA's role in managing a terrorist event, the decision making process in the OA, the crucial role of the OC TEWG, and why the "Play Books" are essential for first responders when mitigating terrorist activity. The priorities of the exercise are reflective of the FY '99 Needs Assessment. This exercise should yield the current capabilities and deficiencies the OC OA has for combating terrorism. Each evaluated exercise which is conducted is followed up with an After Action Report (AAR) that reflects the capabilities and deficiencies. That data is a viable tool used to request additional equipment, training, and planning. FY 02 State Domestic Preparedness Program Orange County Operational Area It is anticipated there will be participation from the OC OA Executive Board which represents the "Policy Group" in the County/OA EOC. There will be participation from the OCSD (including the Bomb Squad, Coroner, Communications, and Emergency Management), OC PSTRG, and OC TEWG, OC Health Care Agency, State OES, JTTF, CATIC, and representatives of the OC OA. Overview of Jurisdictions' Capability Provide narrative describing: • current capabilities and a brief description of recent exercises • how the proposed exercises will increase the OA's capabilities to respond to WMD events • how the proposed exercises support the Mutual Aid System The OCSD conducted a Radiological Dispersal Device (RDD) tabletop exercise which included over 250 local, state and federal participants/observers in January 2002. The OC OA conducted its annual OA Exercise in April 2002. The topic of the functional exercise was Homeland Security. The annual OA Exercise in 2003 will focus on an Anthrax attack with the release at a large OC venue. Additionally, OC conducts an annual San Onofre Nuclear Generating Station (SONGS) exercise in accordance with the Nuclear Regulatory Commission. The proposed exercise will increase the OC OA's ability to respond to WMD events for the following reasons: • Maintain a 'baseline' of training for all OA/County EOC responders • Introduce the mechanism in place to manage such events (SEMS) to the Private Sector • Display the vital role the OC TEWG has in such an event (Threat Analysis, Play Books, Reciprocal Information/Intelligence Flow from the TEWG to the PSTRG) • Identify critical needs in Training, Equipment, Planning in OC for WMD events • Identify future WMD Exercise needs in the AAR, that will lead into the 2004 OC OA Field Exercise Measurable Program Objectives Provide a narrative that contains measurable program outcomes/goals, objectives and evaluation methods for the exercise allocation. An example of a measurable program objective Is: Goal: Design, develop, conduct and evaluate a cycle and range of exercise activity of increasing complexity as identified in the Needs Assessment. Objective: Design, develop, conduct and evaluate the scheduled cycle and range of exercise activity by the end of the grant award period. Eva/uatjon Measure: Were the range of events documented in the exercise cycle designed, developed, conducted and evaluated by the end of the grant award period? Goal: Write a Request for Proposal (RFP) to hire a contractor to develop an evaluated tabletop exercise that will include collaboration with the OCSD Emergency Management. 9 0 FY 02 State Domestic Preparedness Program Orange County Operational Area staff, the OC TEWG, and OC PSTRG. The exercise will simulate explosive devises at OC Potential Target locations. The exercise contractor will include the management of such an event using the SEMS structure at the County/OA EOC. This exercise will provide a foundation for future functional and "full-scale" field exercises involving the OC OA. OC has three cities that received NLD Grant funding which provided the three OC cities the opportunity to conduct biological/chemical tabletop exercises and "full-scale' field chemical exercises. The AAR's from these exercises have been evaluated and through those lessons learned, OC is better prepared to conduct additional OA exercises. These future exercises will continue to reflect on the FY '99 Needs Assessment and allow OC the tools to update the FY'03 needs Assessment. Objective: Write a Request for Proposal (RFP) to hire a contractor to develop an evaluated tabletop exercise that will include collaboration with the OCSD Emergency Management staff, the OC TEWG, and OC PSTRG. The exercise will be conducted, evaluated, and the AAR completed by the end of the grant award period. It is anticipated the exercise will be conducted in February of 2004. Objective: To provide an understanding of SEMS, the functionality of the County/OA EOC, and the mechanism in place to manage a large scale WMD event in OC. Evaluation: it is a Standard Operating Procedure for the OC OA County/OA EOC staff to document all exercise activities. Additionally, exercise evaluators will provide written documentation of the exercise that will be incorporated in the AAR. All events pertaining to the February 2004 Tabletop Exercise will be completed by the end of the grant award period. AGREEMENT TO TRANSFER EQUIPMENT FOR FY 2002 STATE DOMESTIC PREPAREDNESS GRANT PURPOSES ATTACHMENT B ;OVERNOR GRAY DAVIS ,TATE OF CALIFORNIA .FORGE V. VINSON IRECTOR Michael S. Carona Sheriff -Coroner Orange County 2644 Santiago Canyon Rd. Silverado, CA 92676 Dear Sheriff Carona: OFFICE OF HOMELAND SECURITY June 26, 2003 OFFICE OF THE GOVERNOR STATE CAPITOL SACRAMENTO, CA 95814 (916) 324-8908 MAIN (916) 323-9633 FAX RECEIVED JUL 0 7 tom SUBJECT: NOTIFICATION OF APPLICATION APPROVAL FY02 State Domestic Preparedness Grant Program 2002-133, OES #059-00000 The Office of Homeland Security has approved your grant application in the amount of $1,195,664.00. A copy of your approved application is enclosed for your records. In order to receive payment, a Governing Body Resolution and Grant Assurances form must be on file with the Governor's Office of Emergency Services (OES). Payment must be requested using a Reimbursement Request Form; a copy has been enclosed. th 4q ;pedicles sodif6f t Ai 198446d the Swgle Audit Act *in= of 1996. Any fonds 'recer 'mexcess o cuirem needs;Approved amouuts,. or fiRmdoVvb&ft4bMAtaf afinglinspectionor audit, must bezefianded to the State wrtb}Iose , from OES. hon of the guilt period or 8"M 0 'Affil aft4d5v 2-il with instructions, VVAI Failure ryly 2:2 to submit r sports could result in grarit re�uction, termrt�aori`di bion. For further assistance, please contact the OES Grant Management Section at (916) 845-8110. Sincerely, *t d d'i4w� George V. Vinson Enclosure c: Applicants File County Board of Supervisors . i • AGREEMENT TO TRANSFER EQUIPMENT FOR FY 2002 STATE DOMESTIC PREPAREDNESS GRANT PURPOSES ATTACHMENT C 06/03/03 1255 • 'n4�oeo uov 109 OC OAEMERGENCY MGMT (TUE) 6. 3' 03 12:54/6o12:53/NO. 4862530541 P 4 1 1 0 m a 1 v r" SI Z a ,� pq (fgpp a �"'• (� � •Fi p M � �p � wi �i i� � ii 8 A al A A III $ Cx t�n3=v m pq O4� p p n_ O aNN YA N N N pp gg pp o Lf r4 ^^ A O w Tr � N em o q s� ccYy �~ Y N N � � �• A W A N rtl m� b' o $ 8R o o q o a p 1pS�i C 10 Vt O m C a ii ie v w� o�to !A o 0 $ Q 52 2 E•a P E 6 m w W$ W W W$ $ B a 5 m li LL LL q CL p LL Q fL C P ¢ 8 g ,aF E E ,�F E E ,E i _' d Nm Fcc0 $ H a « d d ILI, 0 m a 1 v r" SI @ 06/03/03 =.s 714+6287154 301 7I ( a 34a§5§E � R K]ad, / ) ■ , C% 2 ( ■ 2 § ■ ■ 2 2 R k§ k k k } f § a m ! § 7 R � a. ■ 2 # ■ s = s § k , r 2 - »k t§ } � ■ ! � - � � k ) ! ■ ILlI k ! . / $E �£ #f ■ ; R s » � �■ko � ■ , o - I �§ «� f £- - Z -V 7 k ) � / FROM - R e � k B CL � § $ ■ c" § tee_ =:s y 714+6287154 K-aEMR EGrY r .\- § (eIe! 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