04-1116_OC EMPLOYEES RETIREMENT SYSTEM_Early Retirement Incentive Agr (3).- 0
0
EARLY RETIREMENT INCENTIVE AGREEMENT
BY AND BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND THE
ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM
This Agreement is entered into effective the 16"' of November, 2004, and is by and
between the CITY OF SAN JUAN CAPISTRANO ("CITY"), a district pursuant to
Government Code Section 31557, and the ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM ("OCERS"), a public retirement system organized and
operating under the provisions of the County Employees Retirement Law of 1937 (Govt.
Code Sections 31450-31899.10);
WHEREAS, the CITY wishes to offer some of its employees additional retirement
service credit pursuant to Government Code Section 31641.04, as an incentive for
those employees to retire early ("Early Retirement Incentive Plan"); and,
WHEREAS, under Government Code Section 31641.04, there are certain
conditions that must be met before employees may receive additional retirement service
Credit pursuant to such statute, including the condition that the CITY must pay into the
retirement fund a sum of money determined by the Board of Retirement of OCERS to be equal
to the actuarial equivalent of the difference between the retirement allowance the employee
receives after the receipt of such additional retirement service credit and the amount the
employee would have received without such service credit, and that such payment shall be
made in a manner and time period mutually acceptable to CITY and the Board of Retirement of
OCERS; and
WHEREAS, the purpose of this agreement is to set forth the manner and time period in
which the CITY will make the payments to OCERS as required by Government Code Section
31641.04; NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN the CITY
and OCERS as follows:
1. At various times between November 17, 2004 and May 16, 2005, the CITY may offer
to some of its employees additional retirement service credit pursuant to Government Code
Section 31641.04, as an incentive for those employees to retire. Such additional service credit
shall not exceed two (2) years of service credit per eligible employee.
2. In granting such additional retirement service credit, the CITY will comply with all of
the conditions and requirements set forth in Government Code Section 31641.04, including, but
not limited to, the requirement that the San Juan Capistrano City Council must adopt one or
more resolutions containing all of the information required by said Section 31641.04. From and
after the date of this Agreement, each resolution adopted by the CITY in connection with the
Early Retirement Incentive Plan shall also state that notwithstanding any other provision of the
resolution, the amount of additional retirement service credit granted to employees pursuant to
such resolution will in no event cause the retirement allowance of any employee to exceed the
maximum benefit allowed under Section 415 of the Internal Revenue Code (including all special
Government plan limits), for participants of tax -qualified retirement plans.
3. In accordance with subsection (a)(3) of Government Code Section 31641.04, for
each CITY employee who receives additional retirement service credit pursuant to said statute,
the CITY must transfer to OCERS an amount of money determined by the Board of Retirement
Exhibit A
t!!J
to be the actuarial equivalent of the difference between the retirement allowance such employee
receives after the receipt of service credit under this section and the amount he or she would
have received without such service credit. It is impractical to calculate this amount until after the
employees who receive such additional service credit have actually retired. Therefore, the
parties agree that the calculation of such amounts, and time and manner of payment (including
interest), shall be as follows:
(a) As soon as practicable after May 16, 2005, OCERS will provide its actuary
with relevant information pertaining to all employees of the CITY who retired between November
17, 2004 and May 16, 2005, and who were granted additional retirement service credit pursuant
to Government Code Section 31641.04. Based on the information provided by OCERS, the
actuary will calculate, for each such employee, the actuarial equivalent of the difference
between the allowance the retired employee receives with such additional service credit, and
the amount the retiree would have received without such service credit.
(b) As soon as practicable after May 16, 2005, OCERS will provide the CITY with
a statement that sets forth the amounts calculated by the actuary pursuant to the preceding
paragraph, and the CITY will be obligated to pay such amount to OCERS in accordance with
Government Code Section 31641.04. The CITY will pay OCERS the present value amount per
the actuary calculations to be paid in full no later than December 31, 2005. Interest will accrue
on all unpaid amounts from the date the employee retires until the date of payment. The
interest rate will be the same as the actuarial interest assumption rate, which is currently eight
(8) percent per year, but may be periodically adjusted pursuant to Government Code Section
31453 up to an amount not to exceed ten (10) percent per year.
4. If, for any reason, the CITY fails to make the payment required under this agreement
on or before the date such payment is due (for any reason), the Board of Retirement of OCERS
may make a demand to the CITY for immediate payment of the amount due. The CITY shall
then, within 30 days, transfer the amount required to the County Advance Reserve Account of
the Retirement Fund.
WHEREFORE, the parties have entered into this agreement as of the date first written
above.
CITY OF SAN JUAN CAPISTRANO
By:
tt hart, :Mayor
Approved as to Form:
By:
City Attorney
City of San Juan Capistrano
ATTEST:
M'
aret R. Monahan, City Clerk
ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM
By:.
Reed Royalty,Chairm
Approved as to Form:
By:
ie Wyne
eneral Counsel, OWRS
Exhibit A
d A . •
EARLY RETIREMENT INCENTIVE AGREEMENT
BY AND BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND THE
ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM
This Agreement is entered into effective the 16th of November, 2004, and is by and
between the CITY OF SAN JUAN CAPISTRANO ("CITY"), a district pursuant to
Government Code Section 31557, and the ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM ("OCERS"), a public retirement system organized and
operating under the provisions of the County Employees Retirement Law of 1937 (Govt.
Code Sections 31450-31899.10);
WHEREAS, the CITY wishes to offer some of its employees additional retirement
service credit pursuant to Government Code Section 31641.04, as an incentive for
those employees to retire early ("Early Retirement Incentive Plan"); and,
WHEREAS, under Government Code Section 31641.04, there are certain
conditions that must be met before employees may receive additional retirement service
credit pursuant to such statute, including the condition that the CITY must pay into the
retirement fund a sum of money determined by the Board of Retirement of OCERS to be equal
to the actuarial equivalent of the difference between the retirement allowance the employee
receives after the receipt of such additional retirement service credit and the amount the
employee would have received without such service credit, and that such payment shall be
made in a manner and time period mutually acceptable to CITY and the Board of Retirement of
OCERS; and
WHEREAS, the purpose of this agreement is to set forth the manner and time period in
which the CITY will make the payments to OCERS as required by Government Code Section
31641.04; NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN the CITY
and OCERS as follows:
1. At various times between November 17, 2004 and May 16, 2005, the CITY may offer
to some of its employees additional retirement service credit pursuant to Government Code
Section 31641.04, as an incentive for those employees to retire. Such additional service credit
shall not exceed two (2) years of service credit per eligible employee.
2. In granting such additional retirement service credit, the CITY will comply with all of
the conditions and requirements set forth in Government Code Section 31641.04, including, but
not limited to, the requirement that the San Juan Capistrano City Council must adopt one or
more resolutions containing all of the information required by said Section 31641.04. From and
after the date of this Agreement, each resolution adopted by the CITY in connection with the
Early Retirement Incentive Plan shall also state that notwithstanding any other provision of the
resolution, the amount of additional retirement service credit granted to employees pursuant to
such resolution will in no event cause the retirement allowance of any employee to exceed the
maximum benefit allowed under Section 415 of the Internal Revenue Code (including all special
Government plan limits), for participants of tax -qualified retirement plans.
3. In accordance with subsection (a)(3) of Government Code Section 31641.04, for
each CITY employee who receives additional retirement service credit pursuant to said statute,
the CITY must transfer to OCERS an amount of money determined by the Board of Retirement
Exhibit A
SD
to be the actuarial equivalent of the difference between the retirement allowance such employee
receives after the receipt of service credit under this section and the amount he or she would
have received without such service credit. It is impractical to calculate this amount until after the
employees who receive such additional service credit have actually retired. Therefore, the
parties agree that the calculation of such amounts, and time and manner of payment (including
interest), shall be as follows:
(a) As soon as practicable after May 16, 2005, OCERS will provide its actuary
with relevant information pertaining to all employees of the CITY who retired between November
17, 2004 and May 16, 2005, and who were granted additional retirement service credit pursuant
to Government Code Section 31641.04. Based on the information provided by OCERS, the
actuary will calculate, for each such employee, the actuarial equivalent of the difference
between the allowance the retired employee receives with such additional service credit, and
the amount the retiree would have received without such service credit.
(b) Prior to May 16, 2005, OCERS will provide the CITY with a statement that
sets forth the amounts calculated by the actuary pursuant to the preceding paragraph, and the
CITY will be obligated to pay such amount to OCERS in accordance with Government Code
Section 31641.04. The CITY will pay OCERS the present value amount per the actuary
calculations in annual installments to be paid in full no later than June 30, 2005. Interest will
accrue on all unpaid amounts from the date the employee retires until the date of payment. The
interest rate will be the same as the actuarial interest assumption rate, which is currently eight
(8) percent per year, but may be periodically adjusted pursuant to Government Code Section
31453 up to an amount not to exceed ten (10) percent per year.
4. If, for any reason, the CITY fails to make the payment required under this agreement
on or before the date such payment is due (for any reason), the Board of Retirement of OCERS
may make a demand to the CITY for immediate payment of the amount due. The CITY shall
then, within 30 days, transfer the amount required to the County Advance Reserve Account of
the Retirement Fund.
above.
CIT
WHEREFORE, the parties have entered into this agreement as of the date first written
Approved as to
0
City of San Juan Capistrano
ATTEST:
M r aret R. Monahan, City Clerk
ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM
0
Approved as to Form:
By:
/djlie Wyne
C�Aeneral Counsel, OCERS
Exhibit A
0
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493.1053 FAx
sanjuancapistrano. org
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TRANSMITTAL
TO: Reed Royalty, Chairman
OCERS
2223 Wellington
Santa Ana, CA 92701
FROM: Meg Monahan, City Clerk (949) 443-6308 v/lYl^ r^y '
RE: Early Retirement Incentive Agreement
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDUN
DATE: January 6, 2005
The City Council approved the enclosed Early Retirement Incentive Agreement at their
meeting of January 5, 2005.
Enclosed are (2) original, executed agreements.
Please execute these agreements and return (1) original to my attention.
Thank you.
Cc: Julia Silva, Personnel Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
• • 1/5/2005
D6
AGENDA ITEM
TO: Honorable Mayor and Members of the City Council r
FROM: Dave Adams, City Manager 00`
SUBJECT: Consideration of Amendment to the Early Retirement Incentive Agreement
with the Orange County Employees Retirement System
RECOMMENDATION:
By resolution, adopt the Amended Early Retirement Incentive Agreement with the
Orange County Employees Retirement System to Allow the City to Offer an Early
Retirement Incentive.
SITUATION:
A resolution was adopted on November 16, 2004 by the City Council to approve an
Early Retirement Incentive agreement with the Orange County Employees Retirement
System. This agreement allows the City to offer an early retirement incentive to those
employees in eligible classifications who opt to retire between the dates of
November 17, 2004 and January 18, 2005.
After meeting and conferring with the employee associations, it is proposed that the City
Council extend the time period for eligibility for the Early Retirement Incentive from
November 17, 2004 to March 17, 2005. This additional two months will assist eligible
employees to consider issues regarding the Early Retirement Incentive and allow them
to make a more informed decision about early retirement.
Additionally, Section 3(b) of the Early Retirement Incentive agreement between the
CITY and OCERS states that "Prior to May 16, 2005, OCERS will provide the CITY with
a statement that sets forth the amounts calculated by the actuary...." Further, it states
that "The CITY will pay OCERS the present value amount per the actuary calculations
in annual installments to be paid in full no later than June 30, 2005."
At OCERS' request, it is proposed that the agreement be modified to read that the
actuary statement to be provided to the CITY be done "As soon as practicable after
May 16, 2005...." and, that "The CITY will pay OCERS the present value amount per
the actuary calculations to be paid in full no later than December 31, 2005."
0
0
Agenda Item January 5, 2005
Page 2
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
Not Applicable.
FINANCIAL CONSIDERATIONS:
There are no additional financial considerations imposed by the proposed modifications.
Payment to OCERS will be made by December 31, 2005, instead of June 30, 2005
(FY 04-05).
NOTIFICATION:
San Juan Capistrano Classified Employees Association"
San Juan Capistrano Professional and Management Employees Association*
City Employees Associates"
RECOMMENDATION:
By resolution, adopt the Amended Early Retirement Incentive Agreement with the
Orange County Employees Retirement System to allow the City to offer an early
retirement incentive.
Respectfully submitted,
'0� a%% .--z
Dave Adams
City Manager
Attachment: 1. Resolution
Prepared by,
c Ec-a� C�
J I" Silva
H man Resources Manager
0 •
RESOLUTION NO. 05-01-05 -02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, (EARLY RETIREMENT INCENTIVE
AGREEMENT) (OCERS)
WHEREAS, the City of San Juan Capistrano wishes to offer some of its
employees additional retirement service credit pursuant to Government Code Section
31641.04, as an early retirement incentive; and,
WHEREAS, the City Council of the City of San Juan Capistrano determines
that, because of the impending curtailment of service and/or changes in the manner of
performing services, and resulting economic benefit to the City, the best interest of the City
will be served by making designated members of the Orange County Employees
Retirement System eligible to receive additional service credit; and,
WHEREAS, the City Council of the City of San Juan Capistrano wishes to
make available to members of the Orange County Employees Retirement System who are
employees of the City of San Juan Capistrano and occupy the Development Services
Manager classification and the position classifications allocated to the clerical series (Sr.
Executive Assistant, Administrative Assistant, Administrative Secretary, Secretary, Office
Assistant and Human Resources Assistant) an Early Retirement Incentive; and,
WHEREAS, receipt of the additional service credit shall be subject to the
conditions set forth in the Early Retirement Incentive Agreement between the City of San
Juan Capistrano and OCERS, and subsections (b) and (d) of Section 31641.04 of the
California Government Code; and, provided that such additional service credit shall not
cause any retirement allowance to exceed the limitations contained in Section 415 of the
Internal Revenue Code; and,
WHEREAS, the additional retirement service credit shall be made available
pursuant to Government Code Section 31641.04 and shall not exceed two (2) years of
service credit per eligible employee.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano, does hereby adopt the Early Retirement Incentive Agreement,
attached as Exhibit A and incorporated herein by reference. Employees in the identified
classifications will be eligible for the early retirement incentive between November 17, 2004
and March 17, 2005.
01-05-2005
0
0
PASSED, APPROVED, AND ADOPTED this 5' day of January 2005.
t�iC✓�
WYAT ART, MAYOR
ATTEST:
MAR)GAT4ET R. MONAHAN, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do
hereby certify that the foregoing Resolution No. 05-01-05-02 was duly adopted by the City
Council of the City of San Juan Capistrano at a Special meeting thereof, held the 5t day of
January 2005, by the following vote:
AYES:
COUNCIL MEMBERS:
Allevato, Bathgate, Soto, & Mayor Hart
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
Swerdlin
01-05-2005
0
0
EARLY RETIREMENT INCENTIVE AGREEMENT
BY AND BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND THE
ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM
This Agreement is entered into effective the 16th of November, 2004, and is by and
between the CITY OF SAN JUAN CAPISTRANO ("CITY'), a district pursuant to
Government Code Section 31557, and the ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM ("OCERS"), a public retirement system organized and
operating under the provisions of the County Employees Retirement Law of 1937 (Govt.
Code Sections 31450-31899.10);
WHEREAS, the CITY wishes to offer some of its employees additional retirement
service credit pursuant to Government Code Section 31641.04, as an incentive for
those employees to retire early ("Early Retirement Incentive Plan"); and,
WHEREAS, under Government Code Section 31641.04, there are certain
conditions that must be met before employees may receive additional retirement service
credit pursuant to such statute, including the condition that the CITY must pay into the
retirement fund a sum of money determined by the Board of Retirement of OCERS to be equal
to the actuarial equivalent of the difference between the retirement allowance the employee
receives after the receipt of such additional retirement service credit and the amount the
employee would have received without such service credit, and that such payment shall be
made in a manner and time period mutually acceptable to CITY and the Board of Retirement of
OCERS; and
WHEREAS, the purpose of this agreement is to set forth the manner and time period in
which the CITY will make the payments to OCERS as required by Government Code Section
31641.04; NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN the CITY
and OCERS as follows:
1. At various times between November 17, 2004 and May 16, 2005, the CITY may offer
to some of its employees additional retirement service credit pursuant to Government Code
Section 31641.04, as an incentive for those employees to retire. Such additional service credit
shall not exceed two (2) years of service credit per eligible employee.
2. In granting such additional retirement service credit, the CITY will comply with all of
the conditions and requirements set forth in Government Code Section 31641.04, including, but
not limited to, the requirement that the San Juan Capistrano City Council must adopt one or
more resolutions containing all of the information required by said Section 31641.04. From and
after the date of this Agreement, each resolution adopted by the CITY in connection with the
Early Retirement Incentive Plan shall also state that notwithstanding any other provision of the
resolution, the amount of additional retirement service credit granted to employees pursuant to
such resolution will in no event cause the retirement allowance of any employee to exceed the
maximum benefit allowed under Section 415 of the Internal Revenue Code (including all special
Government plan limits), for participants of tax -qualified retirement plans.
3. In accordance with subsection (a)(3) of Government Code Section 31641.04, for
each CITY employee who receives additional retirement service credit pursuant to said statute,
the CITY must transfer to OCERS an amount of money determined by the Board of Retirement
=1164i_1
0 0
to be the actuarial equivalent of the difference between the retirement allowance such employee
receives after the receipt of service credit under this section and the amount he or she would
have received without such service credit. It is impractical to calculate this amount until after the
employees who receive such additional service credit have actually retired. Therefore, the
parties agree that the calculation of such amounts, and time and manner of payment (including
interest), shall be as follows:
(a) As soon as practicable after May 16, 2005, OCERS will provide its actuary
with relevant information pertaining to all employees of the CITY who retired between November
17, 2004 and May 16, 2005, and who were granted additional retirement service credit pursuant
to Government Code Section 31641.04. Based on the information provided by OCERS, the
actuary will calculate, for each such employee, the actuarial equivalent of the difference
between the allowance the retired employee receives with such additional service credit, and
the amount the retiree would have received without such service credit.
(b) As soon as practicable after May 16, 2005, OCERS will provide the CITY with
a statement that sets forth the amounts calculated by the actuary pursuant to the preceding
paragraph, and the CITY will be obligated to pay such amount to OCERS in accordance with
Government Code Section 31641.04. The CITY will pay OCERS the present value amount per
the actuary calculations to be paid in full no later than December 31, 2005. Interest will accrue
on all unpaid amounts from the date the employee retires until the date of payment. The
interest rate will be the same as the actuarial interest assumption rate, which is currently eight
(8) percent per year, but may be periodically adjusted pursuant to Government Code Section
31453 up to an amount not to exceed ten (10) percent per year.
4. If, for any reason, the CITY fails to make the payment required under this agreement
on or before the date such payment is due (for any reason), the Board of Retirement of OCERS
may make a demand to the CITY for immediate payment of the amount due. The CITY shall
then, within 30 days, transfer the amount required to the County Advance Reserve Account of
the Retirement Fund.
WHEREFORE, the parties have entered into this agreement as of the date first written
above.
CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM
0
Wyatt Hart, Mayor
Approved as to Form:
By:
City Attorney
City of San Juan Capistrano
21
Reed Royalty, Chairman
Approved as to Form:
0
Julie Wyne
General Counsel, OCERS
Exhibit A
F
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4931171
(949) 493-1053 FAX
u iv"tsan)uancapi.c(rano.oig
REVISION **
• 7j �7/D�--
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATf HART
JOESOTO
DAVID M. SWERDLIN
The City Council of San Juan Capistrano will meet at 5:00 a.m. on January 5, 2005 in the City
Council Chamber in City Hall, to consider: "Consideration of Amendment to the Early
Retirement Incentive Agreement with the Orange County Employee Retirement System"
— Item No. D6
If you have specific thoughts or concerns regarding this item, you are encouraged to participate
in this decision making process. You can communicate with the City Council through
correspondence addressed to the Council and/or by attending the meeting and speaking to the
Council during the public meeting.
Correspondence related to this item must be received at City Hall by 5:00 p.m. on Tuesday,
January 4, 2005 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a blue 'Request to Speak" form
found inside the entrance to the Council Chamber. This form is turned in at the staff table, just
in front of the Council dais. You will be called to speak by the Mayor when the item is
considered.
You have received this notice at the request of the City staff member Julia Silva, Human
Resources Manager. You may contact that staff member at (949) 443-6321 with any questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanivancaoistrano.oro. If you would like to subscribe to receive a notice when agendas
are posted to the web site, please make that request by sending an e-mail to: council-
aoendasasanivancaoistrano. oro.
Meg Monahan, CMC
City Clerk
cc: San Juan Capistrano Classified Employees Association*; San Juan Capistrano
Professional and Management Employees Association*; City Employees Associates;
Julia Silva, Human Resources Manager
* * Meeting scheduled for 5:00 p.m.
San Juan Capistrano: Preserving the Past to Enhance the Future
0
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4931171
(949) 4931053 FAx
WNN'.Saiiiii(inC(lpiS(raiio.oig
9
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
W VATT HART
JOE SOTO
DAVID M. SWERDLIN
The City Council of San Juan Capistrano will meet at 7:00 p.m. on January 5, 2005 in
the City Council Chamber in City Hall, to consider: "Consideration of Amendment to
the Early Retirement Incentive Agreement with the Orange County Employee
Retirement System" — Item No. D6
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at City Hall by 5:00 p.m. on
Tuesday, January 4, 2005 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a blue 'Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Julia Silva, Human
Resources Manager. You may contact that staff member at (949) 443-6321 with any
questions.
The agenda, including agenda reports, is available to you on our web site:
www.san'uancai)istrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
council -agendas o sanivancapistrano.oro.
Meg Monahan, CMC
City Clerk
cc: San Juan Capistrano Classified Employees Association'; San Juan Capistrano
Professional and Management Employees Association`; City Employees
Associates; Julia Silva, Human Resources Manager
' Received staff report
San Juan Capistrano: Preserving the Past to Enhance the Future
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
www 5anJaancapiStrano. ow
January 6, 2005
i 0
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
On January 5, 2005 the City Council of San Juan Capistrano met regarding:
"Consideration of Amendment to the Early Retirement Incentive Agreement with
the Orange County Employee Retirement System" Item No. D6.
The following action was taken at the meeting: Resolution No. 05-01-05-02 adopted
adopting the amended early retirement incentive agreement with the Orange
County Employees Retirement System (OCERS) to allow the City to offer an early
retirement incentive.
If you have any questions regarding this action, please contact Julia Silva, Human
Resources Manager at 443-6321 for more detailed information.
Thank you,
�G
Mitfi O�iYZ
Deputy Cit Clerk
P Y Y
Enclosed: Resolution No. 05-01-05-02
Cc: San Juan Capistrano Classified Employees Association*; San Juan Capistrano
Professional and Management Employees Association*; City Employees
Associates; Julia Silva, Human Resources Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
RETIREMENT
SYSTEM
Serving the Active and November 17, 2004
Retired Member: of
CI'IYol RAN( 110SAN "IA Ms. Cindy Russell
M A" "'°' City of San Juan Capistrano
CIIF 01 SAN KHAN 32400 Paseo Adelanto
C VISIIZ NO San Juan Capistrano, CA 92675
COUNTY (II ORANG[ Re: Early Retirement Incentive
°iMI
CLLIP.kY DIS I'RICI Enclosed are both signed documents. When you have the Mayor and City Clerks
CLf,1.
signatures please send us back an original copy.
ORAN(J COUNI)
C[IF DRI N & FAuuu If you have any questions please call me at 714 569-4818.
COMMISSION
ORANG( (buNIY Thank you,
R1 LIM MINT I
-HRF u'r SnTRnI 1
Ttacy Ayes
ORANGL COLN 1 Y FILL Secretary
At mom nY
ORANGE COUNn LOU[.
AGI'.N( Y FORMAI ION
CoNINIISmoN
OttANU: COLN'IY PURI R:
LAW I.B2XRY
ORANGE COUNTY
SAN17A110N UIs7RICI'
ORANGE CONN T)
I RANSPOR I AIION
AI,THORITY
ORANGE COUNTA' VCCFOR
CONrRoi Dism('I'
SuPI-molz Coum OF
CAI IYORNIA, COUN' I Y
OF ORANGM,
TIUNSPORIAHON
COR HX)RAG1:N(11S
ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM ♦ 2223 Wellington Avenue, Santa Ana, CA 92701
Telephone (714) 558-6200 Fax (714) 558-6236
0
32400 PASEO APELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
www.sanjuanea,iistrano.org
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TRANSMITTAL
TO: Tracy Ayres, Secretary
OCERS
2223 Wellington Ave
Santa Ana, CA 92701
FROM: Meg Monahan, City Clerk
RE: Early Retirement Incentive Agreement
DATE: November 29, 2004
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE ROTO
DAVID M. SWERDUN
Enclosed, please find enclosed an original, executed agreement for your records. This
agreement was approved by the City Council on November 16, 2004, by unanimous
vote.
If you have any questions concerning the agreement, please contact Julia Silva,
Personnel Manager at (949) 443-632.
Thank you
Cc: Julia Silva, Personnel Manager
Cynthia L. Russell, Administrative Services Director
San Juan Capistrano: Preserving the Past to Enhance the Future
11/16/2004
SUPPLEMENTARY AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Dave Adams, City Manager e'�-
SUBJECT: Consideration of an Early Retirement Incentive Agreement with the
Orange County Employees Retirement System
RECOMMENDATION:
By motion, adopt the Resolution providing the Early Retirement Incentive Agreement
with the Orange County Employees Retirement System to Allow the City to Offer an
Early Retirement Incentive.
A revision has been made to the Resolution extending the date of the early retirement
incentive by one day, to be from November 17, 2004 to January 18, 2005. This change
is being proposed because January 17, 2005, the original end date of the early
retirement incentive period, is an OCERS-observed holiday.
This resolution replaces the resolution provided with the original agenda report.
Respectfully submitted,
Dave Adams
City Manager
Attachment: 1. Revised Resolution
Prepared by,
%0i
(I/�.SSil
Human Resources Manager
0
RESOLUTION NO, 04-11-16-0 4
0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, (EARLY RETIREMENT INCENTIVE
AGREEMENT) (OCERS)
WHEREAS, the City of San Juan Capistrano wishes to offer some of its
employees additional retirement service credit pursuant to Government Code Section
31641.04, as an early retirement incentive; and,
WHEREAS, the City Council of the City of San Juan Capistrano determines
that, because of the impending curtailment of service and/or changes in the manner of
performing services, and resulting economic benefit to the City, the best interest of the City
will be served by making designated members of the Orange County Employees
Retirement System eligible to receive additional service credit; and,
WHEREAS, the City Council of the City of San Juan Capistrano wishes to
make available to members of the Orange County Employees Retirement System who are
employees of the City of San Juan Capistrano and occupy the Development Services
Manager classification and the position classifications allocated to the clerical series (Sr.
Executive Assistant, Administrative Assistant, Administrative Secretary, Secretary, Office
Assistant and Human Resources Assistant) an Early Retirement Incentive; and,
WHEREAS, receipt of the additional service credit shall be subject to the
conditions set forth in the Early Retirement Incentive Agreement between the City of San
Juan Capistrano and OCERS, and subsections (b) and (d) of Section 31641.04 of the
California Government Code; and, provided that such additional service credit shall not
cause any retirement allowance to exceed the limitations contained in Section 415 of the
Internal Revenue Code; and,
WHEREAS, the additional retirement service credit shall be made available
pursuant to Government Code Section 31641.04 and shall not exceed two (2) years of
service credit per eligible employee.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano, does hereby adopt the Early Retirement Incentive Agreement,
attached as Exhibit A and incorporated herein by reference. Employees in the identified
classifications will be eligible for the early retirement incentive between November 17, 2004
and January 18, 2005.
11-16-2004
0
PASSED,APPROVED,AND
JOE
ATTEST:
AJ
12
A ARET R. MONAHAN, CITY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
,MA
0
of November 2004.
I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do
hereby certify that the foregoing Resolution No. 04-11-16-04 was duly adopted by the City
Council of the City of San Juan Capistrano at a regular meeting thereof, held the 16th day of
November 2004, by the following vote:
AYES: COUNCIL MEMBERS: Allevato, Bathgate, Swerdlin, Hart & Mayor Soto
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
R. MONAHAN, City
2 11-16-2004
E
EARLY RETIREMENT INCENTIVE AGREEMENT
BY AND BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND THE
ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM
This Agreement is entered into effective the 16t�' of November, 2004, and is by and
between the CITY OF SAN JUAN CAPISTRANO ("CITY"), a district pursuant to
Government Code Section 31557, and the ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM ("OCERS"), a public retirement system organized and
operating under the provisions of the County Employees Retirement Law of 1937 (Govt.
Code Sections 31450-31899.10);
WHEREAS, the CITY wishes to offer some of its employees additional retirement
service credit pursuant to Government Code Section 31641.04, as an incentive for
those employees to retire early ("Early Retirement Incentive Plan"); and,
WHEREAS, under Government Code Section 31641.04, there are certain
conditions that must be met before employees may receive additional retirement service
credit pursuant to such statute, including the condition that the CITY must pay into the
retirement fund a sum of money determined by the Board of Retirement of OCERS to be equal
to the actuarial equivalent of the difference between the retirement allowance the employee
receives after the receipt of such additional retirement service credit and the amount the
employee would have received without such service credit, and that such payment shall be
made in a manner and time period mutually acceptable to CITY and the Board of Retirement of
OCERS; and
WHEREAS, the purpose of this agreement is to set forth the manner and time period in
which the CITY will make the payments to OCERS as required by Government Code Section
31641.04; NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN the CITY
and OCERS as follows:
1. At various times between November 17, 2004 and May 16, 2005, the CITY may offer
to some of its employees additional retirement service credit pursuant to Government Code
Section 31641.04, as an incentive for those employees to retire. Such additional service credit
shall not exceed two (2) years of service credit per eligible employee.
2. In granting such additional retirement service credit, the CITY will comply with all of
the conditions and requirements set forth in Government Code Section 31641.04, including, but
not limited to, the requirement that the San Juan Capistrano City Council must adopt one or
more resolutions containing all of the information required by said Section 31641.04. From and
after the date of this Agreement, each resolution adopted by the CITY in connection with the
Early Retirement Incentive Plan shall also state that notwithstanding any other provision of the
resolution, the amount of additional retirement service credit granted to employees pursuant to
such resolution will in no event cause the retirement allowance of any employee to exceed the
maximum benefit allowed under Section 415 of the Internal Revenue Code (including all special
Government plan limits), for participants of tax -qualified retirement plans.
3. In accordance with subsection (a)(3) of Government Code Section 31641.04, for
each CITY employee who receives additional retirement service credit pursuant to said statute,
the CITY must transfer to OCERS an amount of money determined by the Board of Retirement
101219[i1
to be the actuarial equivalent of the difference between the retirement allowance such employee
receives after the receipt of service credit under this section and the amount he or she would
have received without such service credit. It is impractical to calculate this amount until after the
employees who receive such additional service credit have actually retired. Therefore, the
parties agree that the calculation of such amounts, and time and manner of payment (including
interest), shall be as follows:
(a) As soon as practicable after May 16, 2005, OCERS will provide its actuary
with relevant information pertaining to all employees of the CITY who retired between November
17, 2004 and May 16, 2005, and who were granted additional retirement service credit pursuant
to Government Code Section 31641.04. Based on the information provided by OCERS, the
actuary will calculate, for each such employee, the actuarial equivalent of the difference
between the allowance the retired employee receives with such additional service credit, and
the amount the retiree would have received without such service credit.
(b) Prior to May 16, 2005, OCERS will provide the CITY with a statement that
sets forth the amounts calculated by the actuary pursuant to the preceding paragraph, and the
CITY will be obligated to pay such amount to OCERS in accordance with Government Code
Section 31641.04. The CITY will pay OCERS the present value amount per the actuary
calculations in annual installments to be paid in full no later than June 30, 2005. Interest will
accrue on all unpaid amounts from the date the employee retires until the date of payment. The
interest rate will be the same as the actuarial interest assumption rate, which is currently eight
(8) percent per year, but may be periodically adjusted pursuant to Government Code Section
31453 up to an amount not to exceed ten (10) percent per year.
4. If, for any reason, the CITY fails to make the payment required under this agreement
on or before the date such payment is due (for any reason), the Board of Retirement of OCERS
may make a demand to the CITY for immediate payment of the amount due. The CITY shall
then, within 30 days, transfer the amount required to the County Advance Reserve Account of
the Retirement Fund.
WHEREFORE, the parties have entered into this agreement as of the date first written
above.
CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM
By:
Joe Soto, Mayor
ATTEST:
Margaret R. Monahan, City Clerk
Approved as to Form:
By:
City Attorney
City of San Juan Capistrano
0
Reed Royalty, Chairman
Approved as to Form:
By:
Julie Wyne
General Counsel, OCERS
Exhibit A
0
• 11/16/2004
AGENDA ITEM
TO: Honorable Mayor and Members of the City Council
FROM: Dave Adams, City Manager 9h
SUBJECT: Consideration of an Early Retirement Incentive Agreement with the
Orange County Employees Retirement System
RECOMMENDATION:
By resolution, adopt the Early Retirement Incentive Agreement with the Orange County
Employees Retirement System to Allow the City to Offer an Early Retirement Incentive.
SITUATION:
At this time, it is believed that the best interest of the City will be served by making
designated members of the Orange County Employees Retirement System eligible to
receive additional service credit as an early retirement incentive. To that end, the City
wishes to offer some of its employees an early retirement incentive of up to two (2)
years of service credit.
After evaluation, the City has concluded that due to changes in the manner of
performing services, the City wishes to make available an early retirement incentive to
members of the Orange County Employees Retirement System who are employees of
the City, meet the early retirement criteria and occupy certain position classifications.
The eligible classifications are as follows: The Development Services Manager
classification and those position classifications allocated to the City's clerical series --
Sr. Executive Assistant, Administrative Assistant, Administrative Secretary, Secretary,
Office Assistant and Human Resources Assistant.
It is recommended that the City Council approve by resolution the Early Retirement
Incentive Agreement with the Orange County Employees Retirement System. A copy of
the agreement has been submitted to the OCERS Board for consideration at their
November 15, 2004 meeting. Ratification of the agreement is contingent on approval by
the City Council at the November 16, 2004 meeting.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
Not Applicable.
0
Agenda Item
Paae 2
FINANCIAL CONSIDERATIONS:
November 16, 2004
The cost resulting from the implementation of the Early Retirement Incentive Agreement
is unknown at this time, as it hinges on which and how many employees will take
advantage of this opportunity to retire early. The estimated cost is somewhere between
$100,000. and $150,000. It is proposed that the necessary funds to fund the early
retirements that will arise from this agreement be allocated from the General Fund
reserves. Payment to OCERS will be made by the end of FY 04-05.
NOTIFICATION:
San Juan Capistrano Classified Employees Association
San Juan Capistrano Professional and Management Employees Association
City Employees Associates
RECOMMENDATION:
By resolution, adopt the Early Retirement Incentive Agreement with the Orange County
Employees Retirement System to allow the City to offer an early retirement incentive.
Respectfully submitted,
Dave Adams
City Manager
Attachment: 1. Resolution
Prepared by,
wv:�, M. vq
�ulia ilva
Human Resources Manager
0 0
RESOLUTION NO. 04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, (EARLY RETIREMENT INCENTIVE
AGREEMENT) (OCERS)
WHEREAS, the City of San Juan Capistrano wishes to offer some of its
employees additional retirement service credit pursuant to Government Code Section
31641.04, as an early retirement incentive; and,
WHEREAS, the City Council of the City of San Juan Capistrano determines
that, because of the impending curtailment of service and/or changes in the manner of
performing services, and resulting economic benefit to the City, the best interest of the City
will be served by making designated members of the Orange County Employees
Retirement System eligible to receive additional service credit; and,
WHEREAS, the City Council of the City of San Juan Capistrano wishes to
make available to members of the Orange County Employees Retirement Systemwho are
employees of the City of San Juan Capistrano and occupy the Development Services
Manager classification and the position classifications allocated to the clerical series (Sr.
Executive Assistant, Administrative Assistant, Administrative Secretary, Secretary, Office
Assistant and Human Resources Assistant) an Early Retirement Incentive; and,
WHEREAS, receipt of the additional service credit shall be subject to the
conditions set forth in the Early Retirement Incentive Agreement between the City of San
Juan Capistrano and OCERS, and subsections (b) and (d) of Section 31641.04 of the
California Government Code; and, provided that such additional service credit shall not
cause any retirement allowance to exceed the limitations contained in Section 415 of the
Internal Revenue Code; and,
WHEREAS, the additional retirement service credit shall be made available
pursuant to Government Code Section 31641.04 and shall not exceed two (2) years of
service credit per eligible employee.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano, does hereby adopt the Early Retirement Incentive Agreement,
attached as Exhibit A and incorporated herein by reference. Employees in the identified
ATTACHMENT
0
classifications will be eligible for the early retirement incentive between November 17,
2004 and January 17, 2005.
PASSED, APPROVED, AND ADOPTED this
2004.
JOE SOTO, MAYOR
ATTEST:
MARGARET R. MONAHAN, CITY CLERK
day of
0
EARLY RETIREMENT INCENTIVE AGREEMENT
BY AND BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND THE
ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM
This Agreement is entered into effective the 16x' of November, 2004, and is by and
between the CITY OF SAN JUAN CAPISTRANO ("CITY'), a district pursuant to
Government Code Section 31557, and the ORANGE COUNTY EMPLOYEES
RETIREMENT SYSTEM ("OCERS"), a public retirement system organized and
operating under the provisions of the County Employees Retirement Law of 1937 (Govt.
Code Sections 31450-31899.10);
WHEREAS, the CITY wishes to offer some of its employees additional retirement
service credit pursuant to Government Code Section 31641.04, as an incentive for
those employees to retire early ("Early Retirement Incentive Plan"); and,
WHEREAS, under Government Code Section 31641.04, there are certain
conditions that must be met before employees may receive additional retirement service
credit pursuant to such statute, including the condition that the CITY must pay into the
retirement fund a sum of money determined by the Board of Retirement of OCERS to be equal
to the actuarial equivalent of the difference between the retirement allowance the employee
receives after the receipt of such additional retirement service credit and the amount the
employee would have received without such service credit, and that such payment shall be
made in a manner and time period mutually acceptable to CITY and the Board of Retirement of
OCERS; and
WHEREAS, the purpose of this agreement is to set forth the manner and time period in
which the CITY will make the payments to OCERS as required by Government Code Section
31641.04; NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN the CITY
and OCERS as follows:
1. At various times between November 17, 2004 and May 16, 2005, the CITY may offer
to some of its employees additional retirement service credit pursuant to Government Code
Section 31641.04, as an incentive for those employees to retire. Such additional service credit
shall not exceed two (2) years of service credit per eligible employee.
2. In granting such additional retirement service credit, the CITY will comply with all of
the conditions and requirements set forth in Government Code Section 31641.04, including, but
not limited to, the requirement that the San Juan Capistrano City Council must adopt one or
more resolutions containing all of the information required by said Section 31641.04. From and
after the date of this Agreement, each resolution adopted by the CITY in connection with the
Early Retirement Incentive Plan shall also state that notwithstanding any other provision of the
resolution, the amount of additional retirement service credit granted to employees pursuant to
such resolution will in no event cause the retirement allowance of any employee to exceed the
maximum benefit allowed under Section 415 of the Internal Revenue Code (including all special
Government plan limits), for participants of tax -qualified retirement plans.
3. In accordance with subsection (a)(3) of Government Code Section 31641.04, for
each CITY employee who receives additional retirement service credit pursuant to said statute,
the CITY must transfer to OCERS an amount of money determined by the Board of Retirement
Exhibit A
0 0
to be the actuarial equivalent of the difference between the retirement allowance such employee
receives after the receipt of service credit under this section and the amount he or she would
have received without such service credit. It is impractical to calculate this amount until after the
employees who receive such additional service credit have actually retired. Therefore, the
parties agree that the calculation of such amounts, and time and manner of payment (including
interest), shall be as follows:
(a) As soon as practicable after May 16, 2005, OCERS will provide its actuary
with relevant information pertaining to all employees of the CITY who retired between November
17, 2004 and May 16, 2005, and who were granted additional retirement service credit pursuant
to Government Code Section 31641.04. Based on the information provided by OCERS, the
actuary will calculate, for each such employee, the actuarial equivalent of the difference
between the allowance the retired employee receives with such additional service credit, and
the amount the retiree would have received without such service credit.
(b) Prior to May 16, 2005, OCERS will provide the CITY with a statement that
sets forth the amounts calculated by the actuary pursuant to the preceding paragraph, and the
CITY will be obligated to pay such amount to OCERS in accordance with Government Code
Section 31641.04. The CITY will pay OCERS the present value amount per the actuary
calculations in annual installments to be paid in full no later than June 30, 2005. Interest will
accrue on all unpaid amounts from the date the employee retires until the date of payment. The
interest rate will be the same as the actuarial interest assumption rate, which is currently eight
(8) percent per year, but may be periodically adjusted pursuant to Government Code Section
31453 up to an amount not to exceed ten (10) percent per year.
4. If, for any reason, the CITY fails to make the payment required under this agreement
on or before the date such payment is due (for any reason), the Board of Retirement of OCERS
may make a demand to the CITY for immediate payment of the amount due. The CITY shall
then, within 30 days, transfer the amount required to the County Advance Reserve Account of
the Retirement Fund.
WHEREFORE, the parties have entered into this agreement as of the date first written
above.
CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY EMPLOYEES
0
Joe Soto, Mayor
Approved as to Form:
By: Q Q�M—
Ci Attorney
City of San Juan Capistrano
ATTEST:
Margaret R. Monahan, City Clerk
RETIREMENT SYSTEM
By:
Reed Royalty, Chairman
Approved as to Form:
0
Julie Wyne
General Counsel, OCERS
=3it1.7fV_1
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
l9 ll'M.SanjuunCa(ASlrano.org
November 17, 2004
0
0
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
MATT HART
JOE SOTO
DAVID M. SWERDLIN
On November 16, 2004 the City Council of San Juan Capistrano met regarding:
"Consideration of an Early Retirement Incentive Agreement with the Orange
County Employees Retirement System" Item No. D9.
The following action was taken at the meeting: Resolution No. 04-11-16-04 adopted,
which adopted the early retirement incentive agreement with the Orange County
Employees Retirement System (OCERS) to allow the city to offer an early
retirement incentive.
If you have any questions regarding this action, please contact Julia Silva, Human
Resources Manager at 443-6321 for more detailed information.
Thank you,
Mitzr Ortiz
Deputy City Clerk J
Enclosed: Resolution No. 04-11-16-04
Cc: SJC Classified Employees Association; SJC Professional & Management
Employees Association; City Employees Associates'; Julia Silva, Human
Resources Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
•
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
N' W K'.SQjlJGQtZC¢ j115(Y(1tl0.01'�9
10
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHOATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
The City Council of San Juan Capistrano will meet at 7:00 p.m. on November 16, 2004
in the City Council Chamber in City Hall, to consider: "Consideration of an Early
Retirement Incentive Agreement with the Orange County Employees Retirement
System" — Item No. D9
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at City Hall by 5:00 p.m. on
Monday, November 15, 2004 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a blue "Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Julia Silva, Human
Resources Manager. You may contact that staff member at (949) 443-6321 with any
questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanluancapistrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
council-agendasasanivancapistrano.org.
Meg Monahan, CMC
City Clerk
cc: SJC Classified Employees Association; SJC Professional & Management
Employees Association; City Employees Associates*; Julia Silva, Human
Resources Manager
* Received staff report
San Juan Capistrano: Preserving the Past to Enhance the Future