1981-0714_ORANGE, COUNTY OF / CITIES_Emergency Management Agreement. 1,.
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UNIFIED ORANGE COUNTY -CITIES 1
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EMERGENCY MANAGEMENT AGREEMENT
THIS AGREEMENT is entered into this ( 7 day of ,
1981, which date is enumerated for purpose of reference ly by and
between the COUNTY OF ORANGE, hereafter referred to as "COUNTY," and
the cities within Orange County which are signatories hereto; hereafter
referred to as "CITY" or "CITIES,"
W I T N E S S E T H:
WHEREAS, it is the intent of the parties hereto to coordinate their
preparedness and response efforts for the purpose of preserving the
safety of persons and property from the effects of natural, man-made,
or war -caused disasters, hereafter referred to as "emergencies."
NOW, THEREFORE, the parties hereto agree as follows:
A. EXISTING AGREEMENTS: Nothing contained in this Agreement shall
be construed as repealing or modifying any existing agreements, including
riutual aid agreements, except this Agreement repeals the existing
` UNIFIED ORANGE COUNTY -CITIES DISASTER AGREEMENT dated December 5, 1972.
B. LOCAL AUTHORITY: In the event of an actual or threatened
emergency, COUNTY and each CITY shall retain the authority provided
for by law respecting its jurisdiction.
C. COUNTY SERVICES: COUNTY will provide the following services
to CITIES:
1. Upon request by CITY, assist in the preparation, development
and support of all aspects of an emergency management pro-
gram for that CITY.
2. Prepare and develop an emergency management program which
shall provide for the needs of the unincorporated areas of
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the COUNTY, and will take into account and be coordinated
with the needs of CITIES in the event of an emergency.
3. Provide assistance during emergency incidents:
a. When confined to one CITY, COUNTY will, if requested,
offer assistance within the limits of its capabilities
and will, if requested, coordinate assistance furnished
by other CITIES.
b. When affecting an area greater than one CITY, COUNTY
will, if requested, offer assistance within the limits
of its capabilities and will, if requested, direct and
coordinate the assistance furnished by other CITIES.
C. Notwithstanding any of the above, fire and law enforce-
ment assistance shall be provided by COUNTY pursuant to
applicable mutual aid agreements.
4. Maintain a current resource listing of the facilities,
equipment and supplies available in the County for use in
the event of an emergency.
5. Provide technical assistance in obtaining any federal or
State funds which may become available to CITIES for
emergency purposes.
6. Provide technical assistance in the acquisition by CITIES
of surplus and excess government property.
D. THE CITIES SHALL:
1. Accept primary responsibility for the development within
each CITY of an emergency management program which shall be
compatible with, and complementary to, the Countywide
emergency management program.
2. Promote cooperation among CITIES and the COUNTY in order to
2.
I improve the overall Countywide emergency management program.
2 3. Assure training within their respective CITIES. .
3 E. COORDINATION: It shall be the responsibility of the Orange
4 County Emergency Management Division to coordinate the efforts of the
5 parties to this Agreement for the accomplishment of its purposes.
6 F. ORGANIZATION: There is hereby established the Orange County -
7 Cities Emergency Management Organization, hereafter referred to as
8 "Organization."
9 1. Membership in the Organization shall consist of COUNTY and
10 all CITIES within the County which are signatories to this
11 Agreement.
12 2. The Manager, Emergency Management Division shall be the
13 COUNTY representative member, and shall provide clerical
14 support for the Organization.
15 3. A representative from each CITY shall be appointed, in
16 writing, by the City Manager/Administrator of that CITY.
17 4. Ex officio representatives from other public and private
18 agencies may actively participate as non-voting members
19 at the Organization's meetings and events.
20 5. Official action of the Organization requires a majority
21 vote of the membership. Each member shall have one vote.
22 6. Officers of the Organization and line of succession shall be,
23 President, First Vice President, and Second Vice President.
24 7. Officers of the Organization shall be elected at the first
25 meeting to be conducted after the effective date of this
26 Agreement, and annually thereafter.
27 8. The purposes of the Organization include the following:
28 a. Provide a forum for discussion and exchange of ideas
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that are of mutual concern to some or all jurisdictions.
b. Identify and examine areas of common concern -and
coordinate the development of appropriate plans and
programs.
C. Assist in the coordination of an annual training exer-
cise which will be aimed at strengthening a specific
aspect of the CITY -COUNTY disaster response relationship
d. Encourage plans and programs leading toward an integrate
Countywide preparedness for emergencies.
e. Promote public education and individual emergency
preparedness within the COUNTY and CITIES.
f. Review legislation impacting emergency plans and pro-
grams and propose concepts for new legislation.
g. Provide technical advice to any requesting member
jurisdiction.
h. Review proposals of emergency mutual aid plans and
agreements and recommend further review and approval
of such proposals to member jurisdictions.
9. During calendar year 1981, the Organization shall meet
monthly. Thereafter, regular meetings shall be held
quarterly. In addition, special meetings may be called by
the President.
10. The Organization has no authority to bind the COUNTY or any
CITY to any financial arrangement.
G. EFFECTIVE DATE: This Agreement shall take effect when executed
by COUNTY and a majority of the Cities in Orange County. Thereafter, any
City in Orange County may become a party hereto by executing this Agree-
ment.
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H. WITHDRAWAL: Any party may withdraw from this Agreement by
written notice to the Board of Supervisors and the President of the
Organization. Said notice shall be given 30 days before withdrawal from
this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
DATED:COUNTY OF ORANGE, a political sub-
division o he Stat ML
By
Chairman of Its Board of Supervisors
Si- Ito L}
SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS BEEN
DELIVERED TO THE CHAIRMAN OF
THE BOARD:
June Alexander
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
KUYPER, COUNTY COUNSEL
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DATED:
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APPROVED AS TO FORM:
CITY OF SAN JUAN CAPISTRANO
By
PHILLIP . SCHWARTZE, OR
DATED:
JAMES S. OKA .AKI CITY ATTORNEY
By -j
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ES S. OKAZAKI, TY ATTORNEYS
0 a T. R. EGAN
DIRECTOR
� 011NTY OF O RANGE
BARBARA FOX
ASSISTANT DIRECTOR
s 3 GENERAL SERVICES AGENCY C.
( SPECIAL SERVICES n
EMERGENCY MANAGEMENT DIVISION
BERT TURNER, Manager ,
625 NORTH ROSS STREET, ROOM B-169
SANTA ANA, CALIFORNIA 92701
(714) 834.2323
September 10, 1981
Mary Ann Hanover, City Clerk
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CP_ 92675
Dear firs. Hanover:
Returned herewith for your records is one fully executed copy,
bearing original signatures, of the Unified Orange County -Cities
Emergency Management Agreement.
The County also has a fully executed copy, with original signatures,
on file with the Clerk of the Board.
we appreciate the efforts leading to ratification and execution
of this Agreement by the City of San Juan Capistrano, and look
forward to a continued mutually advantageous relationship in emerg-
ency management activities.
Regards,
A.","
Ben R. Colamarino
Program Coordinator
BRC/ch
Enc.
cc: Cynthia S. Ferguson, Public Works Dept.
t 32400 PASEO AOELANTO
SAN JUAN CAPISTRANO, CALIFORNIA 92675
PHONE 493.1171'
September 3, 1981
Bert Turner, Manager,
Emergency Management Division, GSA
625 North Ross Street,
Room B-169
Santa Ana, California 92701
Re: Unified Orange County/Cities Emergency
Management Agreement
Dear Mr. Turner:
At their meeting of September 1, 1981, the City Council
approved the Agreement between the County of Orange and the City
of San Juan Capistrano for Unified Orange County/Cities Emergency
Management.
Enclosed are two copies of the above-mentioned Agreement.
Upon execution by the Board of Supervisors,please return one
fully -executed copy of the Agreement to this office.
Thank you for your cooperation in this matter.
Very truly yours,
MARY ANN HANOVER, CMC
City Clerk
MAH/cdc
Enclosures
cc: City Manager
Director of Public Works
Administrative Services
1. APPROVAL OF UNIFIED EMERGENCY MANAGEMENT
AGREEMENT (COUNTY OF ORANGE)
1/(38) Written Communications:
(58) (1) Report dated September 1, 1981, from the Director of
(89) Public Works, forwarding a proposed Unified Orange
County -Cities Emergency Management Agreement to
improve coordination in disaster planning. The
Unified Agreement would .replace the existing County -
City Disaster Agreement.
Approval of Aa reement:
It was moved by Councilman Friess, seconded by Councilman
Bland and unanimously carried to approve the Unified
Emergency Management Agreement and to authorize the Mayor
and City Clerk to sign the Agreement on behalf of the City.
-11- 9/1/81
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AGENDA ITEM September 1, 1981
TO: Stephen B. Julian, City Manager
FROM: W. D. Murphy, Director of Public Works
SUBJECT: Unified Orange County/Cities Emergency Management Agreement
SITUATION
Since 1973, the City of San Juan Capistrano has had an agreement
with Orange County for Disaster Planning and Assistance. This
contract entitled Unified Orange County/Cities Disaster Agreement
provided fora nominal fee,County emergency services and training.
This service was extended to all County jurisdictions.
Within the last year, the County Board of Supervisors requested a
total revision of the agreement to encourage more cities to participate
and increase the involvement previously shown in this area of
emergency preparedness. Following a Blue Ribbon Committee report
and recommendations, the Supervisors decided to offer this service
without charge.
The attached agreement would replace the old contract and supplement
mutual aid understandings.
FINANCIAL CONSIDERATIONS
There are no monetary costs associated with this agreement other than
City personnel time spent to work with the County Staff.
ALTERNATE ACTIONS:
1. Adopt the Unified Orange County/Cities Emergency Management
Agreement to replace the existing County/City Disaster Agreement.
2. Do not adopt the agreement.
3. Refer to Staff for additional information.
RECOMMENDATION
By motion, adopt the Unified Orange County/Cities Emergency Management
Agreement to replace the existing County/City Disaster Agreement.
I'
Respectfully submitted,
W. D. Murp y
Aa/nep
Attach. FM CITY QO1J NIL AGEMDA
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SUPERVISOR,FOURTH DISTRIC Tk i_
RALPH B. C L A K
"I, ,
CHAIRMAN OF THE BOARD OF SUPERVISORS spy iu 4 � "��- � - i!
ORANGE COUNTY HALL OF ADMINISTRATION
10 CIVIC CENTER PLAZA,SANTA ANA, CALIFORNIA 92701 •i
PHONE '834-3440(AREA CODE 714) -
Honorable Phillip R. Schwartze
Mayor of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Mayor Schwartze:
I am sure you are aware of our interest in the new Unified Emergency Management
Agreement between the County of Orange and our cities. In order to encourage
timely ratification of this agreement by the cities, we are sending you two (2)
copies of the Agreement and a copy of Board of Supervisors Resolution No. 81-1104.
Please execute both copies and return them to the Emergency Management Division.
One copy will be returned to your city, so that you'll have an original executed
version for the record.
The Orange County -Cities Emergency Management Organization was formed to improve
county -city coordination in disaster planning, and in answer to the recommendations
of the Blue Ribbon Committee on Emergency Preparedness and Civil Defense, which was
the subject of my letter to you on September 3, 1980. A subcommittee of the Organiza-
tion reviewed the old Unified Agreement and recommended major revisions including
the elimination of annual fees.
This revised agreement was approved by the County Emergency Management Council and
submitted to each City Manager for review and approval. A majority of the cities
have responded favorably either directly or through their representatives in the
Emergency Management Organization. Consequently, the Organization voted to approve
the new agreement, and recommended that it be forwarded to the Board of Supervisors.
On July 14, 1981, the Board unanimously approved the revised agreement by Resolution
No. 81-1104. The Board also rescinded the original Agreement dated December 5, 1972.
County officials are very encouraged by the response to this effort at improving
Countywide emergency planning and believe that it will prove advantageous to all
of our citizens. Action to ratify and return the enclosed copies of the agreement
at your earliest convenience will be appreciated. If you have any questions, please
call Bert Turner, Manager, Emergency Management Division, at 834-2323.
Sin rely,
be"
Ralph B. Clark
Chairman, Board of Supervisors
RBC: Id
Enclosures
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RESOLUTION OF THE BOARD OF SUPERVISORS OF
ORANGE COUNTY, CALIFORNIA
July 14, 1981
On motion of Supervisor Clark, duly seconded and carried, the
following Resolution was adopted:
WHEREAS, the Blue Ribbon Committee on Emergency Preparedness and
Civil Defense recommended to the Board of Supervisors that the fees paid
annually by the Cities for services rendered by the County, in accordance
with the terms of the existing Unified Orange County -Cities Disaster
Agreement, should be eliminated from the Agreement, and
WHEREAS, the newly constituted Orange County -Cities Emergency
Management Organization has accomplished a thorough review and revision
including retitling, of the aforesaid Agreement to clarify the purposes
of the Organization, and to simplify the administration of the County -
Cities emergency preparedness function, as well as to eliminate all
fiscal provisions from the Agreement, in accordance with the Blue Ribbon
Committee recommendation, and
WHEREAS, the aforementioned revision, newly titled the Unified
Orange County -Cities Emergency Management Agreement, has been reviewed
and approved by the Orange County Emergency Management Council,
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The Unified Orange County -Cities Emergency Management Agreement
dated July 14, 1981 is hereby approved, and -
2. The Chairman is hereby authorized to execute the same on
behalf of the Board, and
Resolution No. 8�-1104
Emergency Management Agreement
Unified Orange County -Cities
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3. The Unified Orange County -Cities Disaster Agreement dated
December 5, 1972 and Resolution No. 72-1352 are hereby rescinded upon
mutual execution by cities of the Unified Orange County -Cities Emergency
Management Agreement dated July 14, 1981.
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18 AYES: SUPERVISORS RALPH B. CLARK, ROGER R. STANTON, HARRIETT M.
WIEDER, BRUCE NESTANDE, AND THOMAS F. RILEY
19 NOES: SUPERVISORS NONE
20 ABSENT: SUPERVISORS NONE
21STATE OF CALIFORNIA )
) ss.
22 COUNTY OF ORANGE )
23 I, JUNE ALEXANDER, Clerk of the Board of Supervisors
hereby certify that the above and foregoing Resolution wag
24 the said Board at a regular meeting thereof held on the,
19 81 , and passed by a unanimous vote of sii21•Boa
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IN WITNESS WIlERDOF, I have hereunto set my hand:and`
R
26 July 1981
27 \ 'l Y4s
e � •'JUNE
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=age County, California,
L•y•arrX regularly adopted by
day -of' ;,duly ,
il;this 14£t%day of
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