05-0315_ORANGE ,COUNTY_Joint AgreementJOINT AGREEMENT
FOR THE
OPERATION, MAINTENANCE, AND FINANCIAL
MANAGEMENT
OF THE
ORANGE COUNTY
800 MEGAHERTZ
COUNTYWIDE COORDINATED COMMUNICATIONS
SYSTEM
NOVEMBER 2004
Joint Agreement Nov232004 Final
SD
TABLE OF CONTENTS
1.
SYSTEM...............................................................................................................................1
2.
DEFINITION OF TERMS....................................................................................................2
3.
OPERATIONAL POLICIES - LAW ENFORCEMENT SUBSYSTEM ............................3
4.
OPERATIONAL POLICIES - FIRE SUBSYSTEM...........................................................3
5.
OPERATIONAL POLICIES - LIFEGUARD SUBSYSTEM.............................................4
6.
OPERATIONAL POLICIES - PUBLIC WORKS SUBSYSTEM......................................4
7.
OPERATIONAL POLICY....................................................................................................4
8.
OPERATIONAL POLICY REVIEW...................................................................................6
9.
MUTUAL AID......................................................................................................................6
10.
RELINQUISHING EXISTING OPERATING CHANNELS..............................................7
11.
SYSTEM TECHNICAL MANAGEMENT..........................................................................8
12.
SYSTEM MODIFICATION COST APPROVALS.............................................................9
13.
CONTRACTS.....................................................................................................................10
14.
EQUIPMENT FACILITIES AND STRUCTURES...........................................................11
15.
SYSTEM MODIFICATIONS AND COST SHARING.....................................................11
16.
ADDITIONAL PARTICIPATING AGENCIES/USERS OR CONSOLIDATION .
OF PARTICIPATING AGENCIES....................................................................................16
17. LIABILITY.........................................................................................................................18
18. GOVERNANCE COMMITTEE.........................................................................................18
19. AGREEMENT AMENDMENT PROCESS.......................................................................19
20. WITHDRAWAL FROM SYSTEM....................................................................................19
Joint Agreement Nov232004 Final
JOINT AGREEMENT FOR THE
OPERATION, MAINTENANCE AND FINANCIAL MANAGEMENT OF THE
ORANGE COUNTY
800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
This Agreement is entered into on , 2005 by and between the Parties listed on Exhibit"A"
which is attached hereto and incorporated herein. This Agreement replaces the 1996 Agreement
as amended, and to the extent there is a conflict, this Agreement controls. Exhibit "A" identifies
the Parties to the Agreement. Exhibit "B" identifies the Partner Agencies currently operating on
the system. Exhibit "C" identifies the current Mutual Aid operations on the system as approved
by the appropriate body (Orange County Chiefs of Police and Sheriffs Association
[OCCOPSA], Orange County Fire Chiefs' Association [OCFCA], Orange County Public Works
Committee [OCPWC], or Orange County Lifeguard Committee [OCLC]). Exhibit "D" identifies
those Participating Agencies that have joined the system as everyday users but were not original
Partners on the system. Partners and Participating Agencies on the 800 MHz CCCS are limited
to public entities.
RECITALS:
Whereas, the initial installation and implementation of the 800 MHz Countywide Coordinated
Communications System (800 MHz CCCS) has been completed; and,
Whereas, the Parties to the Agreement want to define operational, technical and financial
requirements and guidelines going forward; and,
Now, Therefore, in consideration of the mutual covenants, conditions, agreements and
stipulations hereinafter expressed, the Parties hereby agree as follows:
1. SYSTEM
The 800 MHz CCCS, hereinafter referred to as System, has been implemented in
the County of Orange. Said System is described in Contract No. S0000015.95 for
an 800 MHz CCCS, dated September 19, 1995, and related Amendments No. 1, 2,
3, 4, 5 and appropriate change orders.
The Parties hereby designate Orange County Sheriff -Coroner Department
(OCSD)/Communications Division as the "Lead Agency" in maintaining and
enhancing the System.
Joint Agreement Nov232004 Final Page 1
2. DEFINITION OF TERMS
"Contract City" is defined as a city receiving law enforcement, lifeguard, public
works or fire services from the County or any Partner Agency under the terms of
a contract.
"Fire Agency" is defined as, and shall include, all governmental Fire Agencies
operating primarily within the limits of Orange County.
"Governing Authority" is a City Council, County Board of Supervisors or Orange
County Fire Authority Board of the Partner Agencies, responsible for approving
cost modifications. Exhibit "A" provides a list of City, County, and Orange
County Fire Authority administrators representing these bodies.
"Law Enforcement Agency" is defined as all governmental Law Enforcement
Agencies operating primarily within the limits of Orange County, as follows:
Orange County Sheriffs Department, Orange County City Police Departments,
Orange County District Attorney's Office, and Orange County Probation
Department.
"Lifeguard Agency" is defined as, and shall include, all governmental lifeguard
agencies operating primarily within the limits of Orange County.
"Mutual Aid Provider" is defined as any governmental or private organization,
not otherwise defined in this Agreement, that has a legitimate Mutual Aid
operational requirement with another Partner or Participating Agency. Guidelines
for the approval of a mutual aid provider have been developed and are available to
OCCOPSA, OCFCA, OCPWC and OCLC as needed.
"Net" is defined as a group of Partner Agencies who operate a joint dispatch
center, or a combination of radio dispatch talkgroups used by a fixed group of
Partner Agencies.
"New City" is defined as a city incorporated after the effective date of this
Agreement.
"Non-City/Non-County User" is defined as a special district, water district,
sanitation district, or similar governmental or quasi -governmental agency. These
are Participating Agencies.
"Participating Agency" is any agency identified in Exhibit D that would not have
a role in defining the operation of the 800 MHz CCCS, but would pay to join the
system based on a predefined allocation.
"Partner Agencies" are those agencies identified in Exhibit "B" that have joined
the 800 MHz CCCS for everyday use since its original inception and are
operating on the 800 MHz System.
Joint Agreement Nov232004 Final Page 2
"Parties" are those public entities which are listed in Exhibit "A."
"Public Works Agency" is defined as, and shall include, all County or City
departments that perform public works functions, other than those defined as a
Law Enforcement, Lifeguard or Fire Agency. Public Works Agencies include,
but are not limited to, Public Works Departments, Municipal Utility Departments,
and County agencies including Resources and Development Management
Department, John Wayne Airport, Health Care Agency, and Integrated Waste
Management Department, and public works functions within County operations
such as the Transportation and Facilities Operations functions with the Sheriffs
Department and Probation.
"Subsystem" is defined as one of four operational subsystems that use common
equipment, each in a similar way, but use different operational procedures. These
are referred to as the Law Subsystem, the Fire Subsystem, the Lifeguard
Subsystem and the Public Works Subsystem.
"System Backbone" is defined as those portions of the System Backbone that
provide the means by which dispatch centers and mobile radios communicate
with each other, and is composed of radio infrastructure equipment, microwave
equipment, and associated control equipment.
"System Field Equipment" is defined as that portion of the System that uses the
System Backbone for communications and consists of dispatch center equipment,
mobile radios, and portable radios.
3. OPERATIONAL POLICIES — LAW ENFORCEMENT SUBSYSTEM
The Orange County Chiefs of Police and Sheriff's Association (OCCOPSA) is an
established organization composed of representatives from the Sheriff's
Department, City Police Departments, District Attorney's Office and Probation
Department. The OCCOPSA Communications Committee has been delegated by
OCCOPSA the responsibility for operational policy development for the Law
Enforcement Subsystem. Partner and Participating agencies agree that
operational policy for the Law Enforcement Subsystem shall be developed by the
OCCOPSA Communications Committee and ratified where appropriate by the
OCCOPSA, in accordance with the terms and conditions of this Agreement.
4. OPERATIONAL POLICIES — FIRE SUBSYSTEM
The Orange County Fire Chiefs' Association (OCFCA) is an established
organization composed of representatives from the Orange County Fire Authority
and City Fire Departments. The OCFCA Communications Committee has been
delegated by OCFCA the responsibility for operational policy development for
the Fire Subsystem. Partner and Participating agencies agree that operational
policy for the Fire Subsystem shall be developed by the OCFCA Communications
Joint Agreement Nov232004 Final Page 3
Committee and ratified where appropriate by the OCFCA, in accordance with the
terms and conditions of this Agreement.
5. OPERATIONAL POLICIES — LIFEGUARD SUBSYSTEM
The Orange County Lifeguard Committee (OCLC) is an established organization
composed of representatives from the City and County Lifeguard Departments.
The OCLC Communications Committee has been delegated by OCLC the
responsibility for operational policy development for the Lifeguard System.
Partner and Participating agencies agree that operational policy for the Lifeguard
System shall be developed by the OCLC Communications Committee and ratified
where appropriate by the OCLC, in accordance with the terms and conditions of
this Agreement.
6. OPERATIONAL POLICIES — PUBLIC WORKS SUBSYSTEM
The Orange County Public Works Committee (OCPWC) is an established
organization composed of representatives from the City and County Public Works
Departments. The OCPWC has been delegated the responsibility for operational
policy development for the Public Works Subsystem. Partner and Participating
agencies agree that operational policy for the Public Works Subsystem shall be
developed by OCPWC and ratified where appropriate, in accordance with the
terms and conditions of this Agreement.
7.0 OPERATIONAL POLICY
7.1 Law Enforcement Subsystem
The administration and ongoing development of the Law Enforcement Subsystem
operational policy has been delegated to the OCCOPSA Communications
Committee. That Committee reports to the OCCOPSA. Policies developed by
OCCOPSA for the operations of the Law Enforcement Subsystem shall ensure
that each participant is treated equitably and has sufficient communications
capability to meet its legitimate needs. Any dispute between Partner and
Participating Agencies over operational policies shall be reviewed by the
OCCOPSA Communications Committee, and if not resolved, then reviewed by
the OCCOPSA. Any unresolved dispute may be appealed to the Governance
Committee for final decision.
7.2 Fire Subsystem
The administration and ongoing development of the Fire Subsystem operational
policy has been delegated to the OCFCA Communications Committee. That
Committee reports to the OCFCA. Policies developed by OCFCA for the
operations of the Fire Subsystem shall ensure that each participant is treated
equitably and has sufficient communications capability to meet its legitimate
needs. Any dispute between Partner and Participating Agencies over operational
Joint Agreement Nov232004 Final Page 4
policies shall be reviewed by the OCFCA Communications Committee, and if not
resolved, then reviewed by the OCFCA. Any unresolved dispute may be
appealed to the Governance Committee for final decision.
7.3 Lifeguard Subsystem
The administration and ongoing development of the Lifeguard Subsystem
operational policy has been delegated to the OCLC Communications Committee.
That Committee reports to the OCLC. Policies developed by OCLC for the
operations of the Lifeguard Subsystem shall ensure that each participant is treated
equitably and has sufficient communications capability to meet its legitimate
needs. Any dispute between Partner and Participating Agencies over operational
policies shall be reviewed by the OCLC Communications Committee, and if not
resolved, then reviewed by the OCLC. Any unresolved dispute may be appealed
to the Governance Committee for final decision.
7.4 Public Works Subsystem
The administration and ongoing development of the Public Works Subsystem
operational policy has been delegated to the OCPWC. Policies developed by
OCPWC for the operations of the Public Works Subsystem shall ensure that each
participant is treated equitably and has sufficient communications capability to
meet its legitimate needs. Any dispute between Partner and Participating
Agencies over operational policies shall be reviewed by the OCPWC. Any
unresolved dispute may be appealed to the Governance Committee for final
decision.
7.5 Standard Operating Procedures
Except as provided in Section 11.3 ("Security"), individual subsystem operational
policy, as well as policy affecting all users, shall be published in the 800 MHz
CCCS Standard Operating Procedures (SOP). The SOP will be the source of all
radio system operational policies and procedures established by the various
subsystems. The SOP is maintained by OCSD/Communications and will be
updated any time an approved change is made to this document.
7.6 System Priorities
Public Safety, consisting of City and County Law Enforcement and Fire Agencies
dispatch functions and individual radio emergency buttons, shall have System
operational priority over all law/fire/public works non -life threatening operations
when and if it is necessary to establish System priorities.
Joint Agreement Nov232004 Final Page 5
8. OPERATIONAL POLICY REVIEW
To ensure that operational policy developed by the various individual Subsystems
is compatible with all of the other Subsystems, such policy shall be subject to
review by all other Subsystems and OCSD/Communications when appropriate.
Review would be required when policy is developed that crosses over into another
Subsystem. Review is not required when policy is developed that is specific to
one Subsystem only. A thirty (30) -day review period prior to policy
implementation shall be observed in order to ensure appropriate time for review.
Exceptions can be made when the policy is of an emergency nature and
immediate implementation is necessary for safety purposes. All emergency
exceptions shall be reviewed by the appropriate Subsystems as described above
within the thirty (30) -day period.
The intent of this review is to assure that decisions made by any one subsystem do
not adversely affect the operation of any other group and to promote and ensure
interoperability and compatibility.
9. MUTUAL AID
9.1 Mutual Aid Policies and Procedures
Mutual Aid communications is an important capability of the System. Utilizing
this capability in an efficient manner is essential. Mutual Aid operational policies
and procedures must be coordinated between Partner and Participating Agencies
within Orange County and Partner and Participating Agencies outside of Orange
County. All Partner and Participating Agencies shall comply with the operational
policies of the Mutual Aid Plans described in Section 9.2.
9.2 Mutual Aid Plans
The following Mutual Aid Plans shall establish Mutual Aid operational
procedures for all Participating Agencies.
Orange County Mutual Aid Implementation Plan for the Use of the 800 MHz
National and State Mutual Aid Channels
This plan is required by the Southern California 800 MHz Regional
Communications Plan and, together with any plan modifications, must be
approved by the State of California Office of Emergency Services,
Telecommunications Advisory Committee. The plan in effect on the date of this
Agreement is on file with the OCSD/Communications Division. Any proposed
modifications to the plan must be reviewed and approved by the Governance
Committee, if needed, prior to submission to the State.
Joint Agreement Nov232004 Final Page 6
Orange County Mutual Aid Plan for the Use of the 800 MHz Local Mutual
Aid Channels
The plan was prepared by OCSD/Communications Division and approved by the
Partner and Participating Agencies, based upon approval by OCCOPSA, OCFCA,
OCPWC and OCLC, as appropriate.
9.3 Mutual Aid Priorities
Partner and Participating Agencies who from time to time have need to
communicate with Law Enforcement or Fire Agencies during emergencies or in
their daily support of Law Enforcement or Fire Agencies will be allowed to
access the Law Enforcement or Fire Subsystems as approved by those respective
agencies. Such use may include the day-to-day operations of said non -Law
Enforcement and non -Fire Partner and Participating Agencies on a non -
interfering, prioritized basis. This use shall be subject to approval of OCCOPSA
and the OCFCA as it affects their respective communications.
10.0 RELINQUISHING EXISTING OPERATING CHANNELS
Existing Partner and Appropriate Participating Agencies operate existing systems
on a variety of radio channels licensed by the FCC. Both the FCC and the
Southern California Regional Plan, approved by the FCC on November 21, 1989
for the implementation of new systems using the 800 MHz spectrum, require that
Partner and Participating Agencies that transfer operation to the new 800 MHz
channels must give back licenses on existing system frequencies. These "give -
up" channels will then be redistributed to meet the needs of other agencies in
Southern California which have not been met with the limited 800 MHz channels
available.
Partner and Participating Agencies entering into this Agreement agree to "give
up" channels licensed on existing systems that are replaced by the new System.
FCC licenses on these "give -up" channels shall be returned to the FCC for
cancellation not more than thirty (30) days after transfer and acceptance of law
enforcement and/or public works operations to the System.
An exception to the paragraph above is when Partner and Participating Agencies
who, as a result of transferring law enforcement operations to the System,
subsequently move other public works operations to their current 460 MHz
channels. In this case, Partner and Participating Agencies agree to relinquish the
previously used 460 MHz channels to public works operations within thirty (30)
days of completion of the transfer to the 800 MHz System and such a transfer to
public works must occur within one hundred eighty (180) days of transfer of law
enforcement operations to the System (FCC requirement), at which time the
previously -used public works FCC licenses on these "give -up" channels must be
returned to the FCC for cancellation not more than thirty (30) days after transfer
of public works operations to the 460 MHz channels.
Joint Agreement Nov232004 Final Page 7
Any city that does not have a 460 MHz law enforcement "give -up" GREEN
channel to use for public works may be able to use another city's "give -up" 460
MHz GREEN channel in a cellular re -use pattern.
11.0 SYSTEM TECHNICAL MANAGEMENT
Proper operation of a modem, trunked, multi -channel communications System
requires centralized technical coordination. OCSD/Communications Division has
established a 24-hour System Watch at Loma Ridge to assure seamless operation
of this complex system. The infrastructure for this System is currently housed in
24 separate radio sites, with Loma Ridge serving as the master site.
11.1 Technical Liaison Committee
The 800 MHz Technical Liaison Committee is utilized to develop the technical
operation policies and procedures of the System. This committee is composed of
sworn, technical and operational personnel of County and City Law Enforcement,
Fire, Lifeguard and Public Works operations involved in the 800 MHz CCCS.
11.2 Technical Standards
Technical standards are an essential part of the operation of a multi-user system.
To ensure the long-range effective operation of System, technical standards shall
continue to be reviewed and evaluated. Said standards shall be approved by the
Technical Liaison Committee and all Partner and Participating Agencies will be
required to adhere to them. Failure to adhere to the technical standards may result
in mobile or portable field equipment being restricted from access to the
associated Backbone System.
11.3 Security
Any authorized user of the 800 MHz CCCS shall be required to protect the
security of the system and its users by complying with the policies set forth in the
"Security Plan for the Orange County 800 MHz Countywide Coordinated
Communications System" document. Responsibilities include, but are not limited
to, adhering to the Lost/Stolen/Missing Radio Procedure, providing physical
security for equipment and documentation, not using Radio Service Software
(RSS) to modify the configuration of any radio programming, and not providing
technical information or radio equipment to unauthorized persons. As
Participating Agencies or Mutual Aid organizations join the system, a copy of the
Security Plan will be provided to the director of said organizations and will be
advised to share it with appropriate personnel.
11.4 Approved Equipment
The initial System implementation consisted of equipment supplied by the
original system equipment vendor and met the technical requirements of the
Joint Agreement Nov232004 Final Page 8
System. OCSD/Communications shall compile a list of this approved equipment
and make it available to all Partner and Participating Agencies. In the future, as
newer equipment from the original vendor or other vendors become available,
OCSD/Communications shall evaluate it for compatibility with the System and
make recommendations to the Technical Liaison Committee. Any equipment that
meets the technical criteria for operation on the System shall be added to the
approved list. OCSD/Communications will be responsible for negotiating pricing
on new equipment with recommendations forwarded to the Governance
Committee for final approval.
11.5 Technical Standards and Equipment Evaluation
The OCSD/Communications Division maintains engineering and technical staff
whose task is to maintain, manage and operate the 800 MHz CCCS. Technical
management of the System shall continue to be the responsibility of
OCSD/Communications Division. County technical staff shall evaluate new radio
subscriber equipment for adherence to technical standards prior to the Technical
Liaison Committee for approval and to the vendor requesting equipment
evaluation. Any disputes regarding the technical evaluation of equipment will be
referred to the OCCOPSA Communications Committee, ' OCFCA
Communications Committee, OCLC Communications Committee, and OCPWC,
with final approval by the Governance Committee.
12.0 SYSTEM MODIFICATION COST APPROVALS
Any Law Enforcement Subsystem modification or other action proposed by
OCCOPSA which requires Partner or Participating Agencies to obligate funds for
cost sharing shall require prior approval by the Governing Body of each Partner
or Participating Agency, following approval by the Governance Committee.
Any Fire Subsystem modification or other action proposed by the OCFCA which
requires Partner or Participating Agencies to obligate funds for cost sharing shall
require prior approval by the Governing Body of each Partner or Participating
Agency, following approval by the Governance Committee.
Any Lifeguard Subsystem modification or other action proposed by the OCLC
which requires Partner or Participating Agencies to obligate funds for cost sharing
shall require prior approval by the Governing Body of each Partner or
Participating Agency, following approval by the Governance Committee.
Any Public Works Subsystem modification or other action proposed by the
PWPC which requires Partner or Participating Agencies to obligate funds for cost
sharing shall require prior approval by the Governing Body of each Partner or
Participating Agency, following approval by the Governance Committee.
Joint Agreement Nov232004 Final Page 9
13.0 CONTRACTS
The County may from time to time enter into such agreements or contracts with
various vendors to purchase or lease equipment, and for installation, service and
maintenance of equipment as may be necessary and required in order to effectuate
this Agreement. All such agreements or contracts shall comply with applicable
State Law for counties. Appropriate shared costs will be included in backbone
cost-sharing allocations.
13.1 County Responsibilities
OCSD/Communications shall negotiate and enter into agreements or contracts
with the various vendors as contemplated in this Agreement.
OCSD/Communications shall make payments due and payable under such
agreements on behalf of Partner and Participating Agencies.
OCSD/Communications shall negotiate and enter into agreements with new
Participating Agencies which may hereafter receive approval to access the System
for day-to-day operations pursuant to this Agreement, provided that:
• The Participating Agency agrees to the terms, conditions and costs for
entry as defined by the Governance Committee on behalf of the Partners.
Current policy by the Governance Committee directs a system entry fee of
$3,295 per radio for Federal or State agency participation and $2,480 per
radio for agencies operating strictly within the confines of the County.
Participating Agencies are required to have their radios templated and
programmed by OCSD/Communications Division staff, participate in the
flat fee radio equipment maintenance program, and meet their annual
backbone cost sharing obligation.
• Requests by Participating Agencies will be evaluated in terms of potential
channel loading on the 800 MHz CCCS. This evaluation will include an
identification of the number of radios to be added, the type of
communication being conducted, and the specific radio cell that will be
impacted by the addition of this Participating Agency. If the addition of
the Participating Agency may cause an extensive impact on channel
loading, an outside channel loading analysis may be pursued at the
expense of the requesting Agency.
• Additional terms, conditions, and costs for entry shall be included in a
separate agreement as established by the Governance Committee. The
Governance Committee is given said authority under this Agreement with
the understanding that adequate fees will be charged as appropriate. Said
separate agreement shall include any direct or indirect compensation to
Partner Agencies for System Backbone usage by new Participating
Agency(s).
Joint Agreement Nov232004 Final Page 10
• OCSD/Communications shall obtain the approval of the Governance
Committee to determine the appropriate additional terms, conditions, and
costs to be included in said separate agreement.
• Any such new Participating Agency hereafter who shall desire to become
a party to this Agreement may do so by executing a copy of this
Agreement, as well as the separate agreement if applicable.
Compensation may take the form of improvement or modification of
System or other contribution for the benefit of all Partner or Participating
Agencies.
14. EQUIPMENT FACILITIES AND STRUCTURES
Additional facilities, structures, and modifications may be needed to implement
the System, including System Backbone facilities and System Field Equipment
facilities (e.g., dispatch centers).
14.1 System Backbone Facilities
In the event of a decision by the Governing Authorities to financially support
expanding or modifying existing facilities, or adding new County radio structures
or facilities as necessary, to support the implementation of the System Backbone,
the County shall be responsible as lead agency to implement these expansions,
modifications, or additions.
14.2 Field Equipment Facilities
Individual Partner or Participating Agency shall, at its sole Partner or
Participating Agency expense, expand or modify its existing structures, facilities,
or dispatch centers as required to support the installation or enhancement of
Partner or Participating Agency System Field Equipment.
15. SYSTEM MODIFICATIONS AND COST SHARING
15.1 System Modifications
System modifications may be needed from time to time to meet the changing
needs of Partner and Participating Agencies. System modifications, expansions or
enhancements will not be allowed without technical review by the County and
approval by the Governance Committee. System modifications recommended by
County and agreed to by the Governance Committee will then be forwarded to
Governing Authorities for approval, as appropriate, and implemented by County.
Cost sharing of future System Backbone modifications shall be determined based
on the benefit to be derived by individual Partner or Participating Agencies.
Joint Agreement Nov232004 Final Page 11
The cost for any modification intended for the sole use and support of a single
Partner or Participating Agency shall be borne by that Partner or Participating
Agency.
The cost for any modification intended to improve service for an identifiable
group of Partner or Participating Agencies in a local area or Net shall be shared
by those Agencies in a manner agreeable to those Agencies.
15.2 Cost Sharing Beginning July 1, 2002
A. Effective Date/Percentage Share
The Cities and Orange County Fire Authority (OCFA) will commence
System Backbone cost sharing payments as of July 1, 2002. The following
represents the respective aggregate obligations for the ongoing maintenance
costs of the System Backbone expressed as a percentage of the total cost:
1. FY 02-03
a. County's share of cost 51%
b. Cities'/OCFA's share of cost 49%
2. FY 03-04
a. County's share of cost 45.6%
b. Cities'/OCFA's share of cost 54.4%
3. FY 04-05 and thereafter
a. County's share of cost 40.18%
b. Cities'/OCFA's share of cost 59.82%
The individual obligations for the ongoing maintenance cost of the System
Backbone, as approved by the Governance Committee, for each of the Cities
and OCFA shall be determined by dividing the number of radios that each of
the Cities and the OCFA, respectively, are operating on the System by the
total number of radios that the Cities and OCFA are collectively operating
on the System. The resulting ratios shall each be multiplied by the
aggregate percentage obligations of the Cities and the OCFA for each fiscal
year as set forth above. The resulting products shall be the Cities' and
OCFA's individual percentage obligations for the ongoing maintenance cost
of the System Backbone in each applicable fiscal year.
Joint Agreement Nov232004 Final Page 12
The contribution made by Participating Agencies will be calculated based
on a per radio cost, which will be calculated on an annual basis by dividing
the total operating and infrastructure backbone cost, by the total number of
radios. The calculated contributions for the Participating Agencies will then
be deducted from the total backbone cost-sharing expense. The remaining
amount will be used to calculate the City, OCFA and County obligations
consistent with 15.2.A.3. above.
Emergency radios held in a separate pool will not be included in the radio
counts for backbone cost-sharing purposes. Radios, as identified by the
Partner or Participating Agencies, that are set aside strictly for the purpose
of an emergency activation or some other emergency situation, and are not
used for any other purpose, will be excluded from backbone cost-sharing
counts. Serial numbers for these radios are to be provided by the Partner or
Participating Agency. The OCSD/Communications Division will run
random radio traffic checks on those radios identified as emergency radios
and will advise department heads if any ongoing traffic is occurring.
15.3 Cities/OCFA Payment of FY 02-03 Backbone Costs
A. County is authorized to transfer from the County's Site Development and
Infrastructure Fund to the County General Fund, an amount equal to the
Cities' and OCFA's FY 02-03 share of cost for System Backbone
operations. The purpose of this transfer is to finance Cities' and OCFA's
FY 02-03 share of the System Backbone costs and to allow cities and
OCFA to pay said costs over a period of time. Furthermore, it allows the
County to receive said amount in its General Fund as was budgeted for FY
02-03.
B. Each city and OCFA will amortize its share of the FY 02-03 System
Backbone costs, interest free, over a period of 5 years, commencing July
1, 2003, by paying back to County 20% of its share of the FY 02-03
System Backbone cost each year thereafter for five years. Each city and
OCFA shall make this payment to County along with its regular System
Backbone cost-sharing expense payment for that particular fiscal year.
15.4 Annual Payment
Commencing July 1, 2003, and continuing each year thereafter, each city and
OCFA will contribute 100% of its allocated share of the System Backbone costs
based on the formula set forth in 15.2.A above. Said payments shall be made on
a quarterly basis in advance within thirty days of billing.
Joint Agreement Nov232004 Final Page 13
15.5 New Site Development and Infrastructure Fund
The County will place the approximately $4.1 million currently in the County's
Site Development and Infrastructure Fund, less the amount County is allowed to
deduct from that fund pursuant to 15.3.A above, into a separate Site Development
and Infrastructure Fund. This fund will be controlled by the 800 MHz
Governance Committee. Each project financed from this fund will require prior
Governance Committee approval. Each expenditure from the Site Development
and Infrastructure Fund must be utilized for County's share of site development
and/or infrastructure costs. On June 30, 2008, any remaining balance in the Site
Development and Infrastructure Fund shall be administratively transferred to the
County General Fund without further approval by the 800 MHz Governance
Committee, cities or the OCFA.
The Partner and Participating Agencies will share in the cost of 800 MHz CCCS
system and infrastructure upgrades. The funding sequence for payment of these
costs will be as follows:
• Use of grant funds if available.
• Use of system entry fees contributed to the system from new Participating
Agencies as they join the system.
• Use of combined City/County contract reserve fund consistent with
percentage contributions made by cities versus County.
• Use of infrastructure contributions collected annually as part of the
backbone cost-sharing allocations. Contributions to infrastructure
payments will be made on a 70% Cities/OCFA and 30% County of
Orange basis, consistent with the Motorola contract allocation split during
800 MHz CCCS implementation. OCSD/Communications will prepare a
document and timeline that identifies the remaining infrastructure
requirements and estimated costs by fiscal year, thereby bringing closure
on the balance of the infrastructure necessary to complete the original 800
MHz CCCS. Infrastructure payments beginning in FY 2005/2006 will
reflect contributions needed to meet these outstanding obligations.
• County will pay for design and construction costs for radio sites required
to address outstanding coverage issues that remain from initial 800 MHz
CCCS implementation, which are Newport Beach, Dana Point and
Brea/Carbon Canyon sites.
• County will evaluate the inclusion of radio site construction and
infrastructure for new housing developments as part of Mello -Roos costs.
15.6 Exclusive Backbone System Costs
Unless otherwise authorized by separate agreement or an amendment to the 800
MHz CCCS Joint Agreement, none of the cost elements covered under the 800
MHz Communications System Agreement for Cost Sharing shall be included in
other service agreements between the County of Orange and the Cities or OCFA.
Joint Agreement Nov232004 Final Page 14
15.7 New Participating Agencies
New users of the System shall be charged pursuant to the policy established by
the Governance Committee under Sections 13.1 and 16 of the 800 MHz CCCS
Joint Agreement.
15.8 Budget/Year-End Settlement
A. The 800 MHz budget and allocation of expenses will be submitted for
approval to the Governance Committee ninety (90) to one hundred and
twenty (120) days in advance of each fiscal year and communicated to the
Partner and Participating Agencies for purposes of including same in their
budgets for the next fiscal year.
B. As soon as practicable following the end of each fiscal year, a final
independent audit or a financial review as stipulated by the Governance
Committee, shall be performed to determine the actual cost of backbone
system operations, infrastructure and maintenance costs for that fiscal
year. The findings of this audit or financial review shall be made known
to the Partners and Participating Agencies on the 800 MHz CCCS.
Thereafter, to the extent there have been contributions made by the
Partners and Participating Agencies which exceed the actual cost of
operations and maintenance, the amount of said excess contributions shall
be credited to each party in the same proportion as was used to create the
excess. Any excess for operational expenses shall be deducted from each
entity's fiscal year obligation for the following fiscal year. In the event of
a shortfall, each party shall be billed its pro -rata share of the shortfall,
which shall be paid in the first quarter payment for the next fiscal year
following the fiscal year of the shortfall.
C. Contributions made to infrastructure by each Partner Agency and
Participating Agency will be held in either the specific County Account
(15L) designated for 800 MHz CCCS infrastructure or system upgrades or
in the third -party escrow account as determined by the Governance
Committee. In either case, interest earnings will be allocated to these
specific funds. Whether the Governance Committee determines that these
funds will be held in a third -party escrow account or a County fund, the
fees for this account will be included as a backbone cost-sharing expense.
As designated under the 800 MHz Escrow Agreement, unless otherwise
modified, escrow account funds can only be spent for Motorola
expenditures in support of system enhancements or infrastructure costs.
D. Should any Partner Agency or Participating Agency fail to make its
appropriate payments when due, the County shall take action as is
appropriate to obtain such payment. Nothing in this Agreement shall be
construed as the County's exclusive remedy for the remediation of
Joint Agreement Nov232004 Final Page 15
defaults by Governing Authorities, and the County reserves the right to
pursue any and all available rights and remedies at law or in equity.
15.9 800 MHz Site Revenues
In the event County decides to generate revenues from the commercial, non-
governmental sector by leasing space at the County's radio sites, the following
shall apply:
A. The use of said radio sites shall not interfere with or degrade the efficiency
of the System.
B. The net revenues generated from such use shall be shared among the
Parties to this 800 MHz CCCS Joint Agreement in the same proportion as
each party contributed to the maintenance and repair of the radio site(s) for
the fiscal year the revenue is generated, up to the amount of each party's
contribution for maintenance and repair of the base radio site(s) from
which the revenue is generated. All additional net revenues shall go to the
County.
15.10 Future System Enhancements(UpgradeslReplacements
It is anticipated that a significant upgrade of the 800 MHz CCCS will be required
as early as 2010. The Governance Committee, with staffing provided by the
County, will be responsible for defining the required upgrades and anticipated
funding requirements. The Governance Committee will develop a long-range
plan and establish a multi-year Equipment Replacement Fund for the purpose of
accumulating funds from the Partner and Participating Agencies. The Equipment
Replacement Fund will be designed to allow for the tracking of interest by
individual contributor.
16. ADDITIONAL PARTICIPATING AGENCIES OR CONSOLIDATION OF
PARTICIPATING AGENCIES
Law Enforcement/Public Works/Fire/Lifeguard Agencies may be added to the
system with approval by that Agency's Governing Authority, support by
appropriate operational committees, and approval of Governance Committee.
The System is designed to support multiple Participating Agencies. New
Participating Agencies may only be added to the System within channel loading
limits without degrading the level of service. (Refer to Section 13.1.)
The System must adhere to FCC minimum loading standards. In order to meet
the minimum loading standards established by the FCC and to ensure efficient
utilization of the System spectrum resource, County will continually monitor the
level of use of the System.
Joint Agreement Nov232004 Final Page 16
The County shall be responsible for coordinating access to the System, training
new users in operational and security procedures, and assuring compliance with
technical standards. The new Agency may be responsible for the cost of these
services.
16.1 Adding Participating Agencies: Newly Incorporated or Contract Cities
Cities presently contracting for law enforcement, fire or public works services
from the County or other Participating Agencies may in the future desire to form
their own departments. In such cases, the County shall work with these agencies
to develop an appropriate system design and implementation plan to transition to
an independent city system similar to other cities.
Any System Field Equipment or other costs associated with the transition of a
New City or Contract City to the System shall be the responsibility of the city
unless addressed in a separate agreement with County.
16.2 Consolidation of Law Enforcement Agencies, Public Works Agencies or Fire
Agencies
Cities presently contracting for law enforcement, fire or public works services
from the County or other Partner or Participating Agencies may in the future
desire to consolidate with other departments to form regionalized systems. In
such cases, the County shall work with these agencies to develop an appropriate
system design and implementation plan to transition to a consolidated system.
Any System Field Equipment or other costs associated with the transition of a
Contract City or Independent City to form with others in a consolidated unit shall
be the responsibility of the consolidated entity, unless addressed in a separate
agreement with the County.
16.3 Adding Non-City/Non-County Participating Agencies
Newly formed Non-City/Non-County Participating Agencies that do not
participate in the System in its initial implementation may desire to use the
System. County shall work with any such Participating Agency to develop an
appropriate system design and implementation plan to transition to the System
after approval is recommended by OCCOPSA, OCFCA, OCLC, and OCPWC, as
appropriate, and approved by the Governance Committee.
An agency that does not participate in the original purchase and cost sharing of
the System Backbone shall contribute a share of the System cost consistent with
Section 13.1. Funds from this account may be used for Backbone System
enhancements for the benefit of all Partners and Participating Agencies.
Enhancements shall be recommended by the Technical Liaison Committee and
OCCOPSA, OCFCA, OCLC, and OCPWC as appropriate, with final approval by
Joint Agreement Nov232004 Final Page 17
the Governance Committee. Approved enhancements involving cost sharing shall
be submitted to the Governing Authorities for approval as appropriate.
Any Backbone System modification costs required to transition a New Non -City/
Non -County Participating Agency to System shall be the responsibility of the new
Non-City/Non-County Participating Agency.
Any System Field Equipment costs associated with the transition of a New Non-
City/Non-County Participating Agency to System shall be the responsibility of the
new Non-City/Non-County Participating Agency,
16.4 Adding Mutual Aid Providers
Certain governmental and non-governmental Mutual Aid Providers may be
granted access to the subsystems, for the expressed purpose of providing Mutual
Aid to a Participating Agency. Access may only be granted by the bodies
described in Sections 3, 4, 5, 6 of this Agreement.
Any Backbone System modification costs associated with adding a Mutual Aid
Provider to the System shall be the responsibility of the Mutual Aid Providers
and/or the sponsoring Partner or Participating Agency(s).
Any System Field Equipment costs associated with adding a Mutual Aid Provider
to the System shall be the responsibility of the Mutual Aid Provider and/or the
sponsoring Partner or Participating Agency(s).
17. LIABILITY
Each Party listed in Exhibit "A" (the "Indemnitor") shall indemnify, defend, and
hold all other parties, and their agents and employees (the `Indemnitees")
harmless from all claims, liabilities, damages, and losses to the Indemnitees
arising out of any acts or omissions of itself and its agents and employees in
connection with the performance of this Agreement which acts or omissions
constitute gross negligence.
18. GOVERNANCE COMMITTEE
The 800 MHz Governance Committee will oversee implementation and
operations of the 800 MHz System including Partner and Participating Agency
compliance with payment schedules, addressing operational issues affecting
System operation and backbone site development, reviewing and approving
conversion, modification and enhancement plans, approving contract pricing
changes, resolving disputes between Partners or Participating Agencies,
approving the policy recommendations of the Committees, approving policy,
operational and fiscal matters necessary for the operation and maintenance of the
System, and performing any other responsibilities required to implement this
Agreement.
Joint Agreement Nov232004 Final Page 18
19.
20.
The Governance Committee shall be responsible for recommending 800 MHz
Project operating and capital improvement budgets that are jointly funded by the
Parties to the Agreement. The appropriate Governing Authorities will be
responsible for approving these budgets through the backbone cost-sharing
approval process.
Committee members, as identified below, will also be responsible for
coordinating with their appropriate associations/agencies on issues involving
Governing Body approvals:
• Four City Managers appointed by the Orange County City Managers'
Association
• Chief Executive Officer, County of Orange, or Designee
• Sheriff -Coroner, or Designee
• Resources and Development Management Department Director, or
Designee
Each must designate and name an alternate as a voting member if member cannot
attend.
AGREEMENT AMENDMENT PROCESS
This Agreement may be amended or modified by consent of all of the Goveming
Authorities representing the Parties.
WITHDRAWAL FROM SYSTEM
This Agreement shall take effect as above dated. This Agreement may be
terminated by any Parties or Participating Agencies to the Agreement as listed on
Exhibit "A" or Exhibit "C" as to that Party or Participating Agency by serving
written notice of termination on the County and after meeting its financial
obligations under this Agreement. After the expiration of sixty (60) days from the
giving of such notice, the Party or Participating Agency so electing to withdraw
shall cease to be a Party or Participating Agency to this Agreement. Such
termination shall not relieve said Party or Participating Agency or other Party of
any financial obligation assumed as part of this Agreement. (Said Party and
Participating Agency shall still be obligated to pay its backbone cost-sharing
expense for that fiscal year and its annual flat fee expense for that fiscal year if the
Party or Participating Agency is participating in the flat fee program.) The Party
or Participating Agency terminating shall not be responsible for any financial
obligations assumed by the other Parties or Participating Agencies hereto
subsequent to said termination. Similarly, it is understood that County has
ownership of the System Backbone and certain backbone sites, as well as FCC
licenses presently owned by the County, and upon any termination by any Parties
Joint Agreement Nov232004 Final Page 19
to the Agreement, any and all right, title and interest in the System Backbone,
those backbone sites and FCC licenses shall remain with the County. Should the
County wish to withdraw, an orderly transition to remaining Parties and
Participating Agencies must be affected.
Joint Agreement Nov232004 Final Page 20
IN WITNESS WHEREOF, the Parties and Participating Agencies hereto have set their hands
and seals on the date set forth opposite their respective signatures on identical counterparts of
this instrument, each which shall for all purposes be deemed an original thereof.
COUNTY OF OrGE
By:
Board of Supervisors
Dated: I!'a�3'd
Approved As to Form:
County Counsel
_ �-0
CITY OF: San Juan Capistrano
ATTEST:
ORANGE COUNTY FIRE AUTHORITY
in
Dated:
ATTEST:
Chairman
Clerk of the Authority
APPROVED AS TO FORM:
By: -
Authority counsel
By: � Dated:
By:
Wya H�V —/art, Mayor � Srx�" JXV7
ty C rk _ Margaret R. Monahan
Dated: -f 5`1 s-6xx r
Approved As to Form:
City Atto ey
q
John R. Shaw
Joint Agreement Nov232004 Final
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUM HAS BEEN DELIVERED TO
THE C {RMAN OF TH AflD
ATTEST
DARLEM J. BLOOM
cov no TNF BOARD OF SUPERVISORS
IN WITNESS WHEREOF, the Parties and Participating Agencies hereto have set their hands
and seals on the date set forth opposite their respective signatures on identical counterparts of
this instrument, each which shall for all purposes be deemed an original thereof.
COUNTY OF OGE
4
By:
Board of Supervisors
Dated:
Approved As to Form:
County Counsel
CITY OF:
ATTEST:
By:
LE
San Juan Capistrano
Wyatt Hart, Mayor
City Clerk _ Margaret R. Monahan
Dated:
Approved As to Form:
City Attornney,
Jolin R. Shaw
Joint Agreement Nov232004 Final
ORANGE COUNTY FIRE AUTHORITY
Dated:
ATTEST:
Chairman
Clerk of the Authority
APPROVED AS TO FORM:
0
Dated:
Authority Counsel
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUM HAS BEEN DELNERED TO
THE C IRMAN OF TH ARD
ATTEST
DARLEN J.BLOOM
CLERK QF THE BOARD OF SUPERVISORS
nRANG E COUNTY, CALIFORNIA
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT
ExhibitA as 11/03/04 A-
RESPONSIBLE
CITY
ADDRESS
PHONE #
ADMINISTRATOR
Aliso Vi 'o
Cit Manager
City g
12 Journey, Suite 100
949!425-2512
Aliso Viejo, CA 92656-5335
Anaheim
City Manager
200 S. Anaheim Blvd.Anaheim,
714/765-5162
CA 92805
Brea
City Manager
1 Civic Center Circle
7141990-7770
Brea, CA 92821-5732
Buena Park
City Manager
6650 Beach Blvd.Buena
714/562-3550
Park, CA 90620
Costa Mesa
City Manager
77 Fair Drive
Costa Mesa, CA 92626
714/754-5328
Cypress
City Manager
5275 Orange Avenue
714/229-6688
Cypress, CA 90630
Dana Point
City Manager
33282 Golden Lantern, Suite 203
949/248-3513
Dana Point, CA 92629
Fountain Valley
City Manager
10200 Slater AvenueFountain
714/593 4410
Valley, CA 92708
Fullerton
City Manager
303 W. Commonwealth Ave
714/738-6310
Fullerton, CA 92832
Garden Grove
City Manager
11222 Acacia ParkwayGarden
714/741-5100
Grove, CA 92840
Huntington Beach
City Administrator
2000 Main Street
714/536-5575
Huntin on Beach, CA 92648
1 Civic Center Plaza
Irvine
City Manager
P.O. Box 19575
949/724-6246
Irvine, CA 92623-9575
La Habra
City Manager
201 E. La Habra Blvd.La
562/905-9701
Habra, CA 90633
La Palma
City Manager
7822 Walker StreetLa
714/690-3333
Palma, CA 90623
Laguna Beach
City Manager
505 Forest Avenue
949/497-0704
La na Beach, CA 92651
Laguna Hills
City Manager
24035 El Toro
944/707-2610
LagunaRoad
Hills, CA 92653
Laguna Niguel
City Manager
27801 La Paz Road
949/362 4300
La a Niguel, CA 92677
Laguna Woods
City Manager
24264 El Toro RoadLaguna
949/639A525
Woods, CA 92653
Lake Forest
City Manager
25550 Commercentre DriveLake
949/461-3410
Forest, CA 92630
Los Alamitos
City Manager
3191 Katella Avenue
562/431-3538
Los Alamitos, CA 90720
ext. 201
Mission Viejo
City Manager
200 Civic CenterMission
949/470-3051
Viejo, CA 92691
ExhibitA as 11/03/04 A-
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT
CITY
RESPONSHILE
ADDRESS
PHONE #
ADMINISTRATOR
Newport Beach
City Manager
3300 Newport Blvd.
949/644-3000
Newport Beach, CA 92663-3884
Orange
City Manager
300 East Chapman Ave.
714/744-2222
Orange, CA 92866
Placentia
City Administrator
401 East Chapman AvePlacentia,
714/993-8117
CA 92870
Rancho Santa Margarita
City Manager
22112 El Paseo
949/635-1800
Rancho Santa Margarita, CA 92688
ext. 210
San Clemente
City Manager
100 Avenida Presidio
949/361-8322
San Clemente, CA 92672
San Juan Capistrano
City Administrator
32400 Paseo Adelanto
949/443-6317
San Juan Capistrano, CA 92675
Santa Ana
City Manager
20 Civic Center Plaza
714/647-5200
Santa Ana, CA 92701
Seal Beach
City Manager
211 8th Street
562/431-2527
Seal Beach, CA 90740
ext. 300
Stanton
City Manager
7800 Katella Avenue
714/379-9222
Stanton, CA 90680-3162
ext. 240
Tustin
City Manager
300 Centennial Way
714/573-3010
Tustin, CA 92780
Villa Park
City Manager
17855 Santiago Blvd.Villa
714/998-1500
Park, CA 92861
Westminster
City Manager
8200 Westminster Blvd.
714/898-3311
Westminster, CA 92683
ext. 402
4845 Casa Loma Avenue
Yorba Linda
City Manager
P. 0. Box 87014
714/961-7110
Yorba Linda, CA 92886
West Cities
West -Comm
911 Seal Beach Blvd.
Communications Center
Administrator
Seal Beach, CA 90740
562/594-7243
(West -Comm)
Exhibit A as 11/03/04 -2-
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT
COUNTY
RESPONSIBLE
ADMINISTRATOR
ADDRESS
PHONE # ,
AGENCY/
RESPONSIBLE
ADDRESS
PHONE #
ADMINISTRATOR
714/573-6010
DEPARTMENT
Irvine, CA 92602
Metro Net Fire Dispatch
Communications
401 Civic Center Drive West
714/7654077
District Attorney
District Attorney
P. 0. Box 808
714/834-3636
Santa Ana, CA 92702
405 W. 5th Street
Health Care Agency
Director
714/834-6254
Santa Ana, CA 92701
Integrated Waste
320 N. Flower St., Suite 400
Director
714/834 4122
Management Department
Santa Ana, CA 92703
3160 Airway Avenue
John Wayne Airport
Airport Director
949/252-5183
Costa Mesa, CA 926264608
E. Orangewood Avenue
Probation Department
Chief Probation Officer1535
714/9374701
Anaheim, CA 92705
Resources & Development
300 N. Flower Street
Director
714/834 4643
Management Department
Santa Ana, CA 92703-5000
550 N. Flower St.
Sheriff -Coroner
Sheriff -Coroner
P. 0. Box 449
714/647-1800
Department
Santa Ana, CA 92703
FIRE SERVICES
RESPONSIBLE
ADMINISTRATOR
ADDRESS
PHONE # ,
Orange County Fire
1 Fire Authority Road
Fire Chief
714/573-6010
Authority
Irvine, CA 92602
Metro Net Fire Dispatch
Communications
201 So. Anaheim Blvd., Suite 302
714/7654077
Center
Manager
Anaheim, CA 92805
Exhibit A as 11/03/04 -3-
EXHIBIT B
CITY USERS
LAW
PUBLIC
WORKS
LIFEGUARD
FIRE
ALISO VIEJO
SHERIFF
i
OCFA
ANAHEIMX
X
X
BREA
X I
X
X
BUENA PARK
X I
X
I
OCFA
COSTA MESA
X
X
X
CYPRESS
X
X
OCFA
DANA POINT
SHERIFF
X
OCFA
FOUNTAIN VALLEY
X
X
X
FULLERTON
X
X
X
GARDEN GROVE
X
X
X
HUNTINGTON BEACH
X
X
X
X
IRVINE
X
X
OCFA
LA HABRA
X
X
X
LA PALMA
X
X
OCFA
LAGUNA BEACH
X
X
X
X
LAGUNA HILLS
SHERIFF
X
OCFA
LAGUNA NIGUEL
SHERIFF
X
OCFA
LAGUNA WOODS
SHERIFF
OCFA
LAKE FOREST
SHERIFF
OCFA
LOS ALAMITOS
X
X
OCFA
MISSION VIEJO
SHERIFF
X
OCFA
NEWPORTBEACH
X
X
X
X
ORANGE
X
X
X
PLACENTIA
X
X
OCFA
RANCHO SANTA MARGARITA
SHERIFF
OCFA
SAN CLEMENTE
SHERIFF
X
X
OCFA
SAN JUAN CAPISTRANO
SHERIFF
X
OCFA
SANTA ANA
X
X
X
SEAL BEACH
X
X
X
OCFA
STANTON
SHERIFF I
OCFA
TUSTIN
X
X
OCFA
VILLA PARK
SHERIFF 1
X
OCFA
WESTMINSTER
X
X
OCFA
YORBA LINDA
BREA
X
OCFA
WEST -COMM
X
METRONET
X
COUNTY USERS
LAW
PUBLIC WORKS
LIFEGUARD
FIRE
DISTRICT ATTORNEY
X
HCA
X
IWMD
X
JOHN WAYNE AIRPORT
X
X
PROBATION
X
RDMD
X
X
SHERIFF -CORONER
X
I
I
i
OCFA
X
i
Exhibit B jh 11/03/04
EXHIBIT B
MUTUAL AID USERS
LAW
PUBLIC LIFEGUARD
WORKS
FIRE
AFRC FIRE DEPARTMENT
X
AMR AMBULANCE
X
BOEING FIRE DEPARTMENT
X
CALIFORNIA HIGHWAY PATROL
X
CALIFORNIA STATE PARKS
X
CALIFORNIA STATE UNIVERSITY FULLERTON POLICE
X
i
CAMP PENDLETON FIRE DEPARTMENT
X
CARE AMBULANCE
X
CDF RIVERSIDE FWE DEPARTMENT
X
CORONA FIRE DEPARTMENT
X
DISNEYLAND FIRE DEPARTMENT
X
DOCTOR'S AMBULANCE
X
EMERGENCY AMBULANCE
X
FBI
X
HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT PD
X
LA HABRA HEIGHTS FIRE DEPARTMENT
X
LAGUNA BEACH COUNTY WATER DISTRICT
LOS ANGELES COUNTY SHERIFF AERO BUREAU
X
MEDIX AMBULANCE
p
X
MERCY AIR
X
NAVAL WEAPONS STATION FIRE DEPARTMENT
X
NORTHROP GRUMMAN FIRE DEPARTMENT
C
X
SADDLEBACK COLLEGE POLICE DEPARTMENT I
X
SANITATION DISTRICT OF ORANGE COUNTY j
X
SCHAEFER AMBULANCE
X
UNITED STATES FOREST SERVICE
I
X
UNIVERSITY OF CALIFORNIA IRVINE POLICE
X
Exhibit B Ih 11/03/04
EXHIBIT C
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
MUTUAL AID USERS
MUTUAL AID USERS
RESPONSIBLE
ADDRESS
PHONE #
ADMINISTRATOR
AFRC Fire Department
Tom McKinnon
4250 Constitution
562/795-2144
Los Alamitos, CA 90720
AMR Ambulance
Emit Chavez
10662 Stanford Ave.
714/638-6200
Garden Grove, CA 92840
Boeing Fire Department
Scott Bolton
2600 Westminster Blvd.
562/797-3188
Seal Beach, CA 90740
California Highway Patrol
Bob Fablee
3865-A W. Commonwealth Ave.
714/449-7091
Helicopters
Fullerton, CA 92833
California State Parks
Ken Kramer
8471 North Coast Highway
949/497-1582
Laguna Beach, CA 92651
California State University
P.O. Box 6806
Fullerton Police and Fire
Sgt. Bob Baker
714/278-2904
Fullerton, CA 92834-6806
Departments
Camp Pendleton
PO Box 555211
Chief Timothy Hoover
760/725 4321
Fire Department
Camp Pendleton, CA 92055
Care Ambulance
Rick Richardson
8932 Katella Ave., Suite 201
714/828-7750
Anaheim, CA 92804
CDF Riverside
210 W. San Jacinto Ave
Chief Mike Burton
951/940-6900
Fire Department
Perris, CA 92570
Deputy Chief Marcus
815 W. 6's Street
Corona Fire Department
Billington
Corona, CA 92882
909/736-2220
Disneyland Fire
Lon Cahill
1313 S. Harbor Blvd.
714/781 4666
Department
Anaheim, CA 92803-3232
23091 Terra Drive
949/951-8535
Doctor's Ambulance
Jim Ignacio
Laguna Hills, CA 92653
ext. 206
Emergency Ambulance
Jim Kan
3200 East Birch #Aas
714/990-1742
Brea, CA 92821
FBI
Dan Koch
11000 Wilshire Blvd., Ste. 1700
310/996-3720
Los Angeles, CA 90024
Huntington Beach Union
10251 Yorktown Ave.
High School District Police
Scott Atkinson
Huntington Beach, CA 92646-2999
714/536-7521
La Habra Heights Fire
1245 N. Hacienda Road
Department
John Nielsen
La Habra Heights, CA 90631
562/694-8283
Laguna Beach
306 Third Street
Dennis Hoffer
949/497-2585
County Water District
Laguna Beach, CA 92651
Los Angeles County
3235 Lakewood Blvd.
Sheriff Aero Bureau
Capt. James DiGiovanna
Long Beach, CA 90808
562/421-2701
Areo Bureau
Exhibit C as 11/03/04 -1-
EXHIBIT C
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
MUTUAL AID USERS
MUTUAL AID USERS
RESPONSIBLE
ADDRESS
PHONE #
ADMINISTRATOR
Medix Ambulance
Michael Dimas
26021 Pala Drive
949/470-8921
Mission Viejo, CA 92691
Mercy Air
Aaron Oshima
P.O. Box 2532
909/841-2882
Fontana, CA 92334
Naval Weapons Station
Lary Bach
Fire Division Code N23
800 Seal Beach Blvd.
562/626-7005
Fire Department
Seal Beach, CA 90740-5000
Northrop Grumman Fire
Sam Luque
33000 Avenida Pico
949/361-7011
Department
San Clemente, CA92673
Saddleback College
28000 Marguerite Parkway
Chief Harry Parmer
949/582-4585
Police Department
Mission Viejo, CA 92692
Sanitation District of
Howard Lembke
10844 Ellis Ave.
714/593-7270
Orange County
Fountain Valley, CA 92728
Schaefer Ambulance
Jimmy McNeal
2215 South Bristol Ave.
714/545-8486
Santa Ana, CA 92704
United States Forest
James Nordenger
P. O. Box 897
858/695-0258
Service
Poway, CA 92074
University of California,
Lt. Jeff Hutchinson
150 Public Services Building
949/824-1140
Irvine Police Department
Irvine, CA 9269711900
ExhibitC as 11/03/04 -2-
EXHIBIT D
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTICIPATING AGENCIES
AGENCY RESPONSIBLE ADDRESS PHONE #
ADMINISTRATOR
Exhibit D a 11/03/04 -1-
32400 PASEO ADEL.ANTO
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MEMBERS OF THE CITU COUNCIL
SAN JUAN CAPISTRANO, CA 92675
SAM ALLEVATO
(949) 493-1171
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DIANE BATHOATE
(949) 493-1053 FAX
(S1XXUSX[X I �96)
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WWW.sanf uancapis(rano. org
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JOE SOTO
• _ •
DAVID M. SWERDLIN
March 17, 2005
Ms. Susan Markey
OCSD/Communications Division
840 N. Eckhoff Street, Ste 104
Orange, CA 92868-1021
Dear Ms. Markey:
The City Council approved the Joint Agreement for the Operation, Maintenance, and
Financial Management of the Orange County 800 Megahertz Countywide Coordinated
Communications System at their meeting of March 15, 2005. (1) original executed
agreements is enclosed for your records.
If you have any questions specific to the agreement, please contact Michael Cantor,
Senior Management Analyst (949) 234-4565. If you need assistance related to the City
Council approval, please contact me at (949) 443-6308.
Yours truly,
ian. CMC
cc: Michael Cantor, Senior Management Analyst
San Juan Capistrano: Preserving the Past to Enhance the Future
3/15/2005
D5
AGENDA REPORT
TO: David F. Adams, City Manager GWA
FROM: Michael Cantor, Senior Management Analyst
SUBJECT: Consideration of Updated Joint Agreement for the Operation,
Maintenance, and Financial Management of the Orange County 800
Megahertz Countywide Coordinated Communications System (Orange
County)
RECOMMENDATION:
By Motion, approve the updated Joint Agreement for the Orange County 800 Megahertz
System and authorize the Mayor to execute the updated Joint Agreement.
SITUATION:
On February 6, 1996, the Orange County Board of Supervisors approved the original
Joint Agreement for the implementation and Operation of the Orange County 800
Megahertz Countywide Coordinated Communications System (800MHz CCCS). This
agreement addressed City/County partnership responsibilities and financial obligations
for the implementation of the 800 MHz CCCS in Orange County. It was executed by the
then 31 cities and the Orange County Fire Authority. This agreement was amended by
the Board of Supervisors on June 24, 2003, to include the backbone cost-sharing
agreement negotiated by the County, 34 cities and the Orange County Fire Authority.
Each of the 34 cities and the Orange County Fire Authority executed the agreement.
During the past several months, the Governance Committee has directed its efforts to
the full rewrite of the 800 MHz Joint Agreement. The original Joint Agreement
addressed the initial system implementation. The updated Joint Agreement addresses
the ongoing partnership responsibilities to the operation, maintenance and financial
management of the 800 MHz system, including the backbone cost-sharing amendment.
The overall agreement reflects the input of the Orange County City Managers
Association, the Orange County Chiefs of Police and Sheriffs Association, and the
Orange County Fire Chiefs' Association. The Orange County Managers' Association
formally approved the revised 800 MHz Joint Agreement at its October 2004 meeting.
In keeping with the history of this project, the updated agreement reflects a partnership
effort on behalf of the public safety community in Orange County.
Agenda Report
Page 2
Summary:
March 15, 2005
Each City executed the 800 MHz Joint Agreement in early 1996, and the Amendment to
the Joint Agreement in 2003. The City of San Juan Capistrano approved the
amendment on August 2, 2003. All 34 cities and the Orange County Fire Authority are
now being asked to approve the updated Joint Agreement, which addresses post -
implementation issues.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
None.
FINANCIAL CONSIDERATIONS:
The City's share is based on the use of 33 radios assigned to Police Services and 2
radios assigned to Public Works. The current annual cost share for the City is $7886
and has been allocated in the FY 2004-2005 budget. The revised Joint Agreement is
expected to increase the City's cost share by 2% in the FY 2005-2006 budget.
NOTIFICATION:
None.
RECOMMENDATION:
By Motion, approve the updated Joint Agreement for the Orange County 800 Megahertz
System and authorize the Mayor to execute the updated Joint Agreement.
Respectfully submitted,
Michael Cantor, Senior Management Analyst
Attachment:
1. Joint Agreement dated November 2004
TABLE OF CONTENTS
1. SYSTEM...............................................................................................................................1
2. DEFINITION OF TERMS....................................................................................................2
3.
OPERATIONAL POLICIES - LAW ENFORCEMENT SUBSYSTEM ............................3
4.
OPERATIONAL POLICIES - FIRE SUBSYSTEM...........................................................3
5.
OPERATIONAL POLICIES - LIFEGUARD SUBSYSTEM.............................................4
6.
OPERATIONAL POLICIES - PUBLIC WORKS SUBSYSTEM......................................4
7.
OPERATIONAL POLICY....................................................................................................4
8.
OPERATIONAL POLICY REVIEW...................................................................................6
9.
MUTUAL AID......................................................................................................................6
10.
RELINQUISHING EXISTING OPERATING CHANNELS..............................................7
11.
SYSTEM TECHNICAL MANAGEMENT..........................................................................8
12.
SYSTEM MODIFICATION COST APPROVALS.............................................................9
13.
CONTRACTS.....................................................................................................................10
14.
EQUIPMENT FACILITIES AND STRUCTURES...........................................................11
15.
SYSTEM MODIFICATIONS AND COST SHARING.....................................................11
16.
ADDITIONAL PARTICIPATING AGENCIES/USERS OR CONSOLIDATION
OF PARTICIPATING AGENCIES....................................................................................16
17.
LIABILITY.........................................................................................................................18
18.
GOVERNANCE COMMITTEE.........................................................................................18
19.
AGREEMENT AMENDMENT PROCESS.......................................................................19
20.
WITHDRAWAL FROM SYSTEM....................................................................................19
Joint Agreement Nov232004 Final
JOINT AGREEMENT FOR THE
OPERATION, MAINTENANCE AND FINANCIAL MANAGEMENT OF THE
ORANGE COUNTY
800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
This Agreement is entered into on , 2005 by and between the Parties listed on Exhibit"A"
which is attached hereto and incorporated herein. This Agreement replaces the 1996 Agreement
as amended, and to the extent there is a conflict, this Agreement controls. Exhibit "A" identifies
the Parties to the Agreement. Exhibit `B" identifies the Partner Agencies currently operating on
the system. Exhibit "C" identifies the current Mutual Aid operations on the system as approved
by the appropriate body (Orange County Chiefs of Police and Sheriffs Association
[OCCOPSA], Orange County Fire Chiefs' Association [OCFCA], Orange County Public Works
Committee [OCPWC], or Orange County Lifeguard Committee [OCLC]). Exhibit "D" identifies
those Participating Agencies that have joined the system as everyday users but were not original
Partners on the system. Partners and Participating Agencies on the 800 MHz CCCS are limited
to public entities.
RECITALS:
Whereas, the initial installation and implementation of the 800 MHz Countywide Coordinated
Communications System (800 MHz CCCS) has been completed; and,
Whereas, the Parties to the Agreement want to define operational, technical and financial
requirements and guidelines going forward; and,
Now, Therefore, in consideration of the mutual covenants, conditions, agreements and
stipulations hereinafter expressed, the Parties hereby agree as follows:
1. SYSTEM
The 800 MHz CCCS, hereinafter referred to as System, has been implemented in
the County of Orange. Said System is described in Contract No. S0000015.95 for
an 800 MHz CCCS, dated September 19, 1995, and related Amendments No. 1, 2,
3, 4, 5 and appropriate change orders.
The Parties hereby designate Orange County Sheriff -Coroner Department
(OCSD)/Communications Division as the "Lead Agency" in maintaining and
enhancing the System.
Joint Agreement Nov232004 Final Page 1
2. DEFINITION OF TERMS
"Contract City" is defined as a city receiving law enforcement, lifeguard, public
works or fire services from the County or any Partner Agency under the terms of
a contract.
"Fire Agency" is defined as, and shall include, all govemmental Fire Agencies
operating primarily within the limits of Orange County.
"Governing Authority" is a City Council, County Board of Supervisors or Orange
County Fire Authority Board of the Partner Agencies, responsible for approving
cost modifications. Exhibit "A" provides a list of City, County, and Orange
County Fire Authority administrators representing these bodies.
"Law Enforcement Agency" is defined as all governmental Law Enforcement
Agencies operating primarily within the limits of Orange County, as follows:
Orange County Sheriff's Department, Orange County City Police Departments,
Orange County District Attorney's Office, and Orange County Probation
Department.
"Lifeguard Agency" is defined as, and shall include, all governmental lifeguard
agencies operating primarily within the limits of Orange County.
"Mutual Aid Provider" is defined as any governmental or private organization,
not otherwise defined in this Agreement, that has a legitimate Mutual Aid
operational requirement with another Partner or Participating Agency. Guidelines
for the approval of a mutual aid provider have been developed and are available to
OCCOPSA, OCFCA, OCPWC and OCLC as needed.
"Net" is defined as a group of Partner Agencies who operate a joint dispatch
center, or a combination of radio dispatch talkgroups used by a fixed group of
Partner Agencies.
"New City" is defined as a city incorporated after the effective date of this
Agreement.
"Non-City/Non-County User" is defined as a special district, water district,
sanitation district, or similar governmental or quasi -governmental agency. These
are Participating Agencies.
"Participating Agency" is any agency identified in Exhibit D that would not have
a role in defining the operation of the 800 MHz CCCS, but would pay to join the
system based on a predefined allocation.
"Partner Agencies" are those agencies identified in Exhibit "B" that have joined
the 800 MHz CCCS for everyday use since its original inception and are
operating on the 800 MHz System.
Joint Agreement Nov232004 Final Page 2
"Parties" are those public entities which are listed in Exhibit "A."
"Public Works Agency" is defined as, and shall include, all County or City
departments that perform public works functions, other than those defined as a
Law Enforcement, Lifeguard or Fire Agency. Public Works Agencies include,
but are not limited to, Public Works Departments, Municipal Utility Departments,
and County agencies including Resources and Development Management
Department, John Wayne Airport, Health Care Agency, and Integrated Waste
Management Department, and public works functions within County operations
such as the Transportation and Facilities Operations functions with the Sheriff's
Department and Probation.
"Subsystem" is defined as one of four operational subsystems that use common
equipment, each in a similar way, but use different operational procedures. These
are referred to as the Law Subsystem, the Fire Subsystem, the Lifeguard
Subsystem and the Public Works Subsystem.
"System Backbone" is defined as those portions of the System Backbone that
provide the means by which dispatch centers and mobile radios communicate
with each other, and is composed of radio infrastructure equipment, microwave
equipment, and associated control equipment.
"System Field Equipment" is defined as that portion of the System that uses the
System Backbone for communications and consists of dispatch center equipment,
mobile radios, and portable radios.
3. OPERATIONAL POLICIES — LAW ENFORCEMENT SUBSYSTEM
The Orange County Chiefs of Police and Sheriff's Association (OCCOPSA) is an
established organization composed of representatives from the Sheriff's
Department, City Police Departments, District Attorney's Office and Probation
Department. The OCCOPSA Communications Committee has been delegated by
OCCOPSA the responsibility for operational policy development for the Law
Enforcement Subsystem. Partner and Participating agencies agree that
operational policy for the Law Enforcement Subsystem shall be developed by the
OCCOPSA Communications Committee and ratified where appropriate by the
OCCOPSA, in accordance with the terms and conditions of this Agreement.
4. OPERATIONAL POLICIES — FIRE SUBSYSTEM
"The Orange County Fire Chiefs' Association (OCFCA) is an established
organization composed of representatives from the Orange County Fire Authority
and City Fire Departments. The OCFCA Communications Committee has been
delegated by OCFCA the responsibility for operational policy development for
the Fire Subsystem. Partner and Participating agencies agree that operational
policy for the Fire Subsystem shall be developed by the OCFCA Communications
Joint Agreement Nov232004 Final Page 3
Committee and ratified where appropriate by the OCFCA, in accordance with the
terms and conditions of this Agreement.
5. OPERATIONAL POLICIES — LIFEGUARD SUBSYSTEM
The Orange County Lifeguard Committee (OCLC) is an established organization
composed of representatives from the City and County Lifeguard Departments.
The OCLC Communications Committee has been delegated by OCLC the
responsibility for operational policy development for the Lifeguard System.
Partner and Participating agencies agree that operational policy for the Lifeguard
System shall be developed by the OCLC Communications Committee and ratified
where appropriate by the OCLC, in accordance with the terms and conditions of
this Agreement.
6. OPERATIONAL POLICIES — PUBLIC WORKS SUBSYSTEM
The Orange County Public Works Committee (OCPWC) is an established
organization composed of representatives from the City and County Public Works
Departments. The OCPWC has been delegated the responsibility for operational
policy development for the Public Works Subsystem. Partner and Participating
agencies agree that operational policy for the Public Works Subsystem shall be
developed by OCPWC and ratified where appropriate, in accordance with the
terms and conditions of this Agreement.
7.0 OPERATIONAL POLICY
7.1 Law Enforcement Subsystem
The administration and ongoing development of the Law Enforcement Subsystem
operational policy has been delegated to the OCCOPSA Communications
Committee. That Committee reports to the OCCOPSA. Policies developed by
OCCOPSA for the operations of the Law Enforcement Subsystem shall ensure
that each participant is treated equitably and has sufficient communications
capability to meet its legitimate needs. Any dispute between Partner and
Participating Agencies over operational policies shall be reviewed by the
OCCOPSA Communications Committee, and if not resolved, then reviewed by
the OCCOPSA. Any unresolved dispute may be appealed to the Governance
Committee for final decision.
7.2 Fire Subsystem
The administration and ongoing development of the Fire Subsystem operational
policy has been delegated to the OCFCA Communications Committee. That
Committee reports to the OCFCA. Policies developed by OCFCA for the
operations of the Fire Subsystem shall ensure that each participant is treated
equitably and has sufficient communications capability to meet its legitimate
needs. Any dispute between Partner and Participating Agencies over operational
Joint Agreement Nov232004 Final Page 4
policies shall be reviewed by the OCFCA Communications Committee, and if not
resolved, then reviewed by the OCFCA. Any unresolved dispute may be
appealed to the Governance Committee for final decision.
7.3 Lifeguard Subsystem
The administration and ongoing development of the Lifeguard Subsystem
operational policy has been delegated to the OCLC Communications Committee.
That Committee reports to the OCLC. Policies developed by OCLC for the
operations of the Lifeguard Subsystem shall ensure that each participant is treated
equitably and has sufficient communications capability to meet its legitimate
needs. Any dispute between Partner and Participating Agencies over operational
policies shall be reviewed by the OCLC Communications Committee, and if not
resolved, then reviewed by the OCLC. Any unresolved dispute may be appealed
to the Governance Committee for final decision.
7.4 Public Works Subsystem
The administration and ongoing development of the Public Works Subsystem
operational policy has been delegated to the OCPWC. Policies developed by
OCPWC for the operations of the Public Works Subsystem shall ensure that each
participant is treated equitably and has sufficient communications capability to
meet its legitimate needs. Any dispute between Partner and Participating
Agencies over operational policies shall be reviewed by the OCPWC. Any
unresolved dispute may be appealed to the Governance Committee for final
decision.
7.5 Standard Operating Procedures
Except as provided in Section 11.3 ("Security"), individual subsystem operational
policy, as well as policy affecting all users, shall be published in the 800 MHz
CCCS Standard Operating Procedures (SOP). The SOP will be the source of all
radio system operational policies and procedures established by the various
subsystems. The SOP is maintained by OCSD/Communications and will be
updated any time an approved change is made to this document.
7.6 System Priorities
Public Safety, consisting of City and County Law Enforcement and Fire Agencies
dispatch functions and individual radio emergency buttons, shall have System
operational priority over all law/fire/public works non -life threatening operations
when and if it is necessary to establish System priorities.
Joint Agreement Nov232004 Final Page 5
8. OPERATIONAL POLICY REVIEW
To ensure that operational policy developed by the various individual Subsystems
is compatible with all of the other Subsystems, such policy shall be subject to
review by all other Subsystems and OCSD/Communications when appropriate.
Review would be required when policy is developed that crosses over into another
Subsystem. Review is not required when policy is developed that is specific to
one Subsystem only. A thirty (30) -day review period prior to policy
implementation shall be observed in order to ensure appropriate time for review.
Exceptions can be made when the policy is of an emergency nature and
immediate implementation is necessary for safety purposes. All emergency
exceptions shall be reviewed by the appropriate Subsystems as described above
within the thirty (30) -day period.
The intent of this review is to assure that decisions made by any one subsystem do
not adversely affect the operation of any other group and to promote and ensure
interoperability and compatibility.
9. MUTUAL AID
9.1 Mutual Aid Policies and Procedures
Mutual Aid communications is an important capability of the System. Utilizing
this capability in an efficient manner is essential. Mutual Aid operational policies
and procedures must be coordinated between Partner and Participating Agencies
within Orange County and Partner and Participating Agencies outside of Orange
County. All Partner and Participating Agencies shall comply with the operational
policies of the Mutual Aid Plans described in Section 9.2.
9.2 Mutual Aid Plans
The following Mutual Aid Plans shall establish Mutual Aid operational
procedures for all Participating Agencies.
Orange County Mutual Aid Implementation Plan for the Use of the 800 MHz
National and State Mutual Aid Channels
This plan is required by the Southern California 800 MHz Regional
Communications Plan and, together with any plan modifications, must be
approved by the State of California Office of Emergency Services,
Telecommunications Advisory Committee. The plan in effect on the date of this
Agreement is on file with the OCSD/Communications Division. Any proposed
modifications to the plan must be reviewed and approved by the Governance
Committee, if needed, prior to submission to the State.
Joint Agreement Nov232004 Final Page 6
Orange County Mutual Aid Plan for the Use of the 800 MHz Local Mutual
Aid Channels
The plan was prepared by OCSD/Communications Division and approved by the
Partner and Participating Agencies, based upon approval by OCCOPSA, OCFCA,
OCPWC and OCLC, as appropriate.
9.3 Mutual Aid Priorities
Partner and Participating Agencies who from time to time have need to
communicate with Law Enforcement or Fire Agencies during emergencies or in
their daily support of Law Enforcement or Fire Agencies will be allowed to
access the Law Enforcement or Fire Subsystems as approved by those respective
agencies. Such use may include the day-to-day operations of said non -Law
Enforcement and non -Fire Partner and Participating Agencies on a non -
interfering, prioritized basis. This use shall be subject to approval of OCCOPSA
and the OCFCA as it affects their respective communications.
10.0 RELINQUISHING EXISTING OPERATING CHANNELS
Existing Partner and Appropriate Participating Agencies operate existing systems
on a variety of radio channels licensed by the FCC. Both the FCC and the
Southern California Regional Plan, approved by the FCC on November 21, 1989
for the implementation of new systems using the 800 MHz spectrum, require that
Partner and Participating Agencies that transfer operation to the new 800 MHz
channels must give back licenses on existing system frequencies. These "give -
up" channels will then be redistributed to meet the needs of other agencies in
Southern California which have not been met with the limited 800 MHz channels
available.
Partner and Participating Agencies entering into this Agreement agree to "give
up" channels licensed on existing systems that are replaced by the new System.
FCC licenses on these "give -up" channels shall be returned to the FCC for
cancellation not more than thirty (30) days after transfer and acceptance of law
enforcement and/or public works operations to the System.
An exception to the paragraph above is when Partner and Participating Agencies
who, as a result of transferring law enforcement operations to the System,
subsequently move other public works operations to their current 460 MHz
channels. In this case, Partner and Participating Agencies agree to relinquish the
previously used 460 MHz channels to public works operations within thirty (30)
days of completion of the transfer to the 800 MHz System and such a transfer to
public works must occur within one hundred eighty (180) days of transfer of law
enforcement operations to the System (FCC requirement), at which time the
previously -used public works FCC licenses on these "give -up" channels must be
returned to the FCC for cancellation not more than thirty (30) days after transfer
of public works operations to the 460 MHz channels.
Joint Agreement Nov232004 Final Page 7
Any city that does not have a 460 MHz law enforcement "give -up" GREEN
channel to use for public works may be able to use another city's "give -up" 460
MHz GREEN channel in a cellular re -use pattern.
11.0 SYSTEM TECHNICAL MANAGEMENT
Proper operation of a modern, trunked, multi -channel communications System
requires centralized technical coordination. OCSD/Communications Division has
established a 24-hour System Watch at Loma Ridge to assure seamless operation
of this complex system. The infrastructure for this System is currently housed in
24 separate radio sites, with Loma Ridge serving as the master site.
11.1 Technical Liaison Committee
The 800 MHz Technical Liaison Committee is utilized to develop the technical
operation policies and procedures of the System. This committee is composed of
sworn, technical and operational personnel of County and City Law Enforcement,
Fire, Lifeguard and Public Works operations involved in the 800 MHz CCCS.
11.2 Technical Standards
Technical standards are an essential part of the operation of a multi-user system.
To ensure the long-range effective operation of System, technical standards shall
continue to be reviewed and evaluated. Said standards shall be approved by the
Technical Liaison Committee and all Partner and Participating Agencies will be
required to adhere to them. Failure to adhere to the technical standards may result
in mobile or portable field equipment being restricted from access to the
associated Backbone System.
11.3 Security
Any authorized user of the 800 MHz CCCS shall be required to protect the
security of the system and its users by complying with the policies set forth in the
"Security Plan for the Orange County 800 MHz Countywide Coordinated
Communications System" document. Responsibilities include, but are not limited
to, adhering to the Lost/Stolen/Missing Radio Procedure, providing physical
security for equipment and documentation, not using Radio Service Software
(RSS) to modify the configuration of any radio programming, and not providing
technical information or radio equipment to unauthorized persons. As
Participating Agencies or Mutual Aid organizations join the system, a copy of the
Security Plan will be provided to the director of said organizations and will be
advised to share it with appropriate personnel.
11.4 Approved Equipment
The initial System implementation consisted of equipment supplied by the
original system equipment vendor and met the technical requirements of the
Joint Agreement Nov232004 Final Page 8
System. OCSD/Communications shall compile a list of this approved equipment
and make it available to all Partner and Participating Agencies. In the future, as
newer equipment from the original vendor or other vendors become available,
OCSD/Communications shall evaluate it for compatibility with the System and
make recommendations to the Technical Liaison Committee. Any equipment that
meets the technical criteria for operation on the System shall be added to the
approved list. OCSD/Communications will be responsible for negotiating pricing
on new equipment with recommendations forwarded to the Governance
Committee for final approval.
11.5 Technical Standards and Equipment Evaluation
The OCSD/Communications Division maintains engineering and technical staff
whose task is to maintain, manage and operate the 800 MHz CCCS. Technical
management of the System shall continue to be the responsibility of
OCSD/Communications Division. County technical staff shall evaluate new radio
subscriber equipment for adherence to technical standards prior to the Technical
Liaison Committee for approval and to the vendor requesting equipment
evaluation. Any disputes regarding the technical evaluation of equipment will be
referred to the OCCOPSA Communications Committee, OCFCA
Communications Committee, OCLC Communications Committee, and OCPWC,
with final approval by the Governance Committee.
12.0 SYSTEM MODIFICATION COST APPROVALS
Any Law Enforcement Subsystem modification or other action proposed by
OCCOPSA which requires Partner or Participating Agencies to obligate funds for
cost sharing shall require prior approval by the Governing Body of each Partner
or Participating Agency, following approval by the Governance Committee.
Any Fire Subsystem modification or other action proposed by the OCFCA which
requires Partner or Participating Agencies to obligate funds for cost sharing shall
require prior approval by the Governing Body of each Partner or Participating
Agency, following approval by the Governance Committee.
Any Lifeguard Subsystem modification or other action proposed by the OCLC
which requires Partner or Participating Agencies to obligate funds for cost sharing
shall require prior approval by the Governing Body of each Partner or
Participating Agency, following approval by the Governance Committee.
Any Public Works Subsystem modification or other action proposed by the
PWPC which requires Partner or Participating Agencies to obligate funds for cost
sharing shall require prior approval by the Governing Body of each Partner or
Participating Agency, following approval by the Governance Committee.
Joint Agreement Nov232004 Final Page 9
13.0 CONTRACTS
The County may from time to time enter into such agreements or contracts with
various vendors to purchase or lease equipment, and for installation, service and
maintenance of equipment as may be necessary and required in order to effectuate
this Agreement. All such agreements or contracts shall comply with applicable
State Law for counties. Appropriate shared costs will be included in backbone
cost-sharing allocations.
13.1 County Responsibilities
OCSD/Communications shall negotiate and enter into agreements or contracts
with the various vendors as contemplated in this Agreement.
OCSD/Communications shall make payments due and payable under such
agreements on behalf of Partner and Participating Agencies.
OCSD/Communications shall negotiate and enter into agreements with new
Participating Agencies which may hereafter receive approval to access the System
for day-to-day operations pursuant to this Agreement, provided that:
• The Participating Agency agrees to the terms, conditions and costs for
entry as defined by the Governance Committee on behalf of the Partners.
Current policy by the Governance Committee directs a system entry fee of
$3,295 per radio for Federal or State agency participation and $2,480 per
radio for agencies operating strictly within the confines of the County.
Participating Agencies are required to have their radios templated and
programmed by OCSD/Communications Division staff, participate in the
flat fee radio equipment maintenance program, and meet their annual
backbone cost sharing obligation.
• Requests by Participating Agencies will be evaluated in terms of potential
channel loading on the 800 MHz CCCS. This evaluation will include an
identification of the number of radios to be added, the type of
communication being conducted, and the specific radio cell that will be
impacted by the addition of this Participating Agency. If the addition of
the Participating Agency may cause an extensive impact on channel
loading, an outside channel loading analysis may be pursued at the
expense of the requesting Agency.
• Additional terms, conditions, and costs for entry shall be included in a
separate agreement as established by the Governance Committee. The
Governance Committee is given said authority under this Agreement with
the understanding that adequate fees will be charged as appropriate. Said
separate agreement shall include any direct or indirect compensation to
Partner Agencies for System Backbone usage by new Participating
Agency(s).
Joint Agreement Nov232004 Final
Page 10
• OCSD/Communications shall obtain the approval of the Governance
Committee to determine the appropriate additional terms, conditions, and
costs to be included in said separate agreement.
• Any such new Participating Agency hereafter who shall desire to become
a party to this Agreement may do so by executing a copy of this
Agreement, as well as the separate agreement if applicable.
• Compensation may take the form of improvement or modification of
System or other contribution for the benefit of all Partner or Participating
Agencies.
14. EQUIPMENT FACILITIES AND STRUCTURES
Additional facilities, structures, and modifications may be needed to implement
the System, including System Backbone facilities and System Field Equipment
facilities (e.g., dispatch centers).
14.1 System Backbone Facilities
In the event of a decision by the Governing Authorities to financially support
expanding or modifying existing facilities, or adding new County radio structures
or facilities as necessary, to support the implementation of the System Backbone,
the County shall be responsible as lead agency to implement these expansions,
modifications, or additions.
14.2 Field Equipment Facilities
Individual Partner or Participating Agency shall, at its sole Partner or
Participating Agency expense, expand or modify its existing structures, facilities,
or dispatch centers as required to support the installation or enhancement of
Partner or Participating Agency System Field Equipment.
15. SYSTEM MODIFICATIONS AND COST SHARING
15.1 System Modifications
System modifications may be needed from time to time to meet the changing
needs of Partner and Participating Agencies. System modifications, expansions or
enhancements will not be allowed without technical review by the County and
approval by the Governance Committee. System modifications recommended by
County and agreed to by the Governance Committee will then be forwarded to
Governing Authorities for approval, as appropriate, and implemented by County.
Cost sharing of future System Backbone modifications shall be determined based
on the benefit to be derived by individual Partner or Participating Agencies.
Joint Agreement Nov232004 Final Page I 1
The cost for any modification intended for the sole use and support of a single
Partner or Participating Agency shall be borne by that Partner or Participating
Agency.
The cost for any modification intended to improve service for an identifiable
group of Partner or Participating Agencies in a local area or Net shall be shared
by those Agencies in a manner agreeable to those Agencies.
15.2 Cost Sharing Beginning July 1, 2002
A. Effective Date/Percentage Share
The Cities and Orange County Fire Authority (OCFA) will continence
System Backbone cost sharing payments as of July 1, 2002. The following
represents the respective aggregate obligations for the ongoing maintenance
costs of the System Backbone expressed as a percentage of the total cost:
1. FY 02-03
a. County's share of cost 51%
b. Cities'/OCFA's share of cost 49%
2. FY 03-04
a. County's share of cost 45.6%
b. Cities'/OCFA's share of cost 54.4%
3. FY 04-05 and thereafter
a. County's share of cost 40.18%
b. Cities'/OCFA's share of cost 59.82%
The individual obligations for the ongoing maintenance cost of the System
Backbone, as approved by the Governance Committee, for each of the Cities
and OCFA shall be determined by dividing the number of radios that each of
the Cities and the OCFA, respectively, are operating on the System by the
total number of radios that the Cities and OCFA are collectively operating
on the System. The resulting ratios shall each be multiplied by the
aggregate percentage obligations of the Cities and the OCFA for each fiscal
year as set forth above. The resulting products shall be the Cities' and
OCFA's individual percentage obligations for the ongoing maintenance cost
of the System Backbone in each applicable fiscal year.
Joint Agreement Nov232004 Final Page 12
The contribution made by Participating Agencies will be calculated based
on a per radio cost, which will be calculated on an annual basis by dividing
the total operating and infrastructure backbone cost, by the total number of
radios. The calculated contributions for the Participating Agencies will then
be deducted from the total backbone cost-sharing expense. The remaining
amount will be used to calculate the City, OCFA and County obligations
consistent with 15.2.A.3. above.
Emergency radios held in a separate pool will not be included in the radio
counts for backbone cost-sharing purposes. Radios, as identified by the
Partner or Participating Agencies, that are set aside strictly for the purpose
of an emergency activation or some other emergency situation, and are not
used for any other purpose, will be excluded from backbone cost-sharing
counts. Serial numbers for these radios are to be provided by the Partner or
Participating Agency. The OCSD/Communications Division will run
random radio traffic checks on those radios identified as emergency radios
and will advise department heads if any ongoing traffic is occurring.
15.3 Cities/OCFA Payment of FY 02-03 Backbone Costs
A. County is authorized to transfer from the County's Site Development and
Infrastructure Fund to the County General Fund, an amount equal to the
Cities' and OCFA's FY 02-03 share of cost for System Backbone
operations. The purpose of this transfer is to finance Cities' and OCFA's
FY 02-03 share of the System Backbone costs and to allow cities and
OCFA to pay said costs over a period of time. Furthermore, it allows the
County to receive said amount in its General Fund as was budgeted for FY
02-03.
B. Each city and OCFA will amortize its share of the FY 02-03 System
Backbone costs, interest free, over a period of 5 years, commencing July
1, 2003, by paying back to County 20% of its share of the FY 02-03
System Backbone cost each year thereafter for five years. Each city and
OCFA shall make this payment to County along with its regular System
Backbone cost-sharing expense payment for that particular fiscal year.
15.4 Annual Payment
Commencing July 1, 2003, and continuing each year thereafter, each city and
OCFA will contribute 100% of its allocated share of the System Backbone costs
based on the formula set forth in 15.2.A above. Said payments shall be made on
a quarterly basis in advance within thirty days of billing.
Joint Agreement Nov232004 Final Page 13
15.5 New Site Development and Infrastructure Fund
The County will place the approximately $4.1 million currently in the County's
Site Development and Infrastructure Fund, less the amount County is allowed to
deduct from that fund pursuant to 15.3.A above, into a separate Site Development
and Infrastructure Fund. This fund will be controlled by the 800 MHz
Governance Committee. Each project financed from this fund will require prior
Governance Committee approval. Each expenditure from the Site Development
and Infrastructure Fund must be utilized for County's share of site development
and/or infrastructure costs. On June 30, 2008, any remaining balance in the Site
Development and Infrastructure Fund shall be administratively transferred to the
County General Fund without further approval by the 800 MHz Governance
Committee, cities or the OCFA.
The Partner and Participating Agencies will share in the cost of 800 MHz CCCS
system and infrastructure upgrades. The funding sequence for payment of these
costs will be as follows:
• Use of grant funds if available.
• Use of system entry fees contributed to the system from new Participating
Agencies as they join the system.
• Use of combined City/County contract reserve fund consistent with
percentage contributions made by cities versus County.
• Use of infrastructure contributions collected annually as part of the
backbone cost-sharing allocations. Contributions to infrastructure
payments will be made on a 70% Cities/OCFA and 30% County of
Orange basis, consistent with the Motorola contract allocation split during
800 MHz CCCS implementation. OCSD/Communications will prepare a
document and timeline that identifies the remaining infrastructure
requirements and estimated costs by fiscal year, thereby bringing closure
on the balance of the infrastructure necessary to complete the original 800
MHz CCCS. Infrastructure payments beginning in FY 2005/2006 will
reflect contributions needed to meet these outstanding obligations.
• County will pay for design and construction costs for radio sites required
to address outstanding coverage issues that remain from initial 800 MHz
CCCS implementation, which are Newport Beach, Dana Point and
Brea/Carbon Canyon sites.
• County will evaluate the inclusion of radio site construction and
infrastructure for new housing developments as part of Mello -Roos costs.
15.6 Exclusive Backbone System Costs
Unless otherwise authorized by separate agreement or an amendment to the 800
MHz CCCS Joint Agreement, none of the cost elements covered under the 800
MHz Communications System Agreement for Cost Sharing shall be included in
other service agreements between the County of Orange and the Cities or OCFA.
Joint Agreement Nov232004 Final
Page 14
15.7 New Participating Agencies
New users of the System shall be charged pursuant to the policy established by
the Governance Committee under Sections 13.1 and 16 of the 800 MHz CCCS
Joint Agreement.
15.8 Budget/Year-End Settlement
A. The 800 MHz budget and allocation of expenses will be submitted for
approval to the Governance Committee ninety (90) to one hundred and
twenty (120) days in advance of each fiscal year and communicated to the
Partner and Participating Agencies for purposes of including same in their
budgets for the next fiscal year.
B. As soon as practicable following the end of each fiscal year, a final
independent audit or a financial review as stipulated by the Governance
Committee, shall be performed to determine the actual cost of backbone
system operations, infrastructure and maintenance costs for that fiscal
year. The findings of this audit or financial review shall be made known
to the Partners and Participating Agencies on the 800 MHz CCCS.
Thereafter, to the extent there have been contributions made by the
Partners and Participating Agencies which exceed the actual cost of
operations and maintenance, the amount of said excess contributions shall
be credited to each party in the same proportion as was used to create the
excess. Any excess for operational expenses shall be deducted from each
entity's fiscal year obligation for the following fiscal year. In the event of
a shortfall, each party shall be billed its pro -rata share of the shortfall,
which shall be paid in the first quarter payment for the next fiscal year
following the fiscal year of the shortfall.
C. Contributions made to infrastructure by each Partner Agency and
Participating Agency will be held in either the specific County Account
(15L) designated for 800 MHz CCCS infrastructure or system upgrades or
in the third -party escrow account as determined by the Governance
Committee. In either case, interest earnings will be allocated to these
specific funds. Whether the Governance Committee determines that these
funds will be held in a third -party escrow account or a County fund, the
fees for this account will be included as a backbone cost-sharing expense.
As designated under the 800 MHz Escrow Agreement, unless otherwise
modified, escrow account funds can only be spent for Motorola
expenditures in support of system enhancements or infrastructure costs.
D. Should any Partner Agency or Participating Agency fail to make its
appropriate payments when due, the County shall take action as is
appropriate to obtain such payment. Nothing in this Agreement shall be
construed as the County's exclusive remedy for the remediation of
Joint Agreement Nov232004 Final Page 15
defaults by Governing Authorities, and the County reserves the right to
pursue any and all available rights and remedies at law or in equity.
15.9 800 MHz Site Revenues
In the event County decides to generate revenues from the commercial, non-
governmental sector by leasing space at the County's radio sites, the following
shall apply:
A. The use of said radio sites shall not interfere with or degrade the efficiency
of the System.
B. The net revenues generated from such use shall be shared among the
Parties to this 800 MHz CCCS Joint Agreement in the same proportion as
each party contributed to the maintenance and repair of the radio site(s) for
the fiscal year the revenue is generated, up to the amount of each party's
contribution for maintenance and repair of the base radio site(s) from
which the revenue is generated. All additional net revenues shall go to the
County.
15.10 Future System Enhancements/Upgrades/Replacements
It is anticipated that a significant upgrade of the 800 MHz CCCS will be required
as early as 2010. The Governance Committee, with staffing provided by the
County, will be responsible for defining the required upgrades and anticipated
funding requirements. The Governance Committee will develop a long-range
plan and establish a multi-year Equipment Replacement Fund for the purpose of
accumulating funds from the Partner and Participating Agencies. The Equipment
Replacement Fund will be designed to allow for the tracking of interest by
individual contributor.
16. ADDITIONAL PARTICIPATING AGENCIES OR CONSOLIDATION OF
PARTICIPATING AGENCIES
Law Enforcement/Public Works/Fire/Lifeguard Agencies may be added to the
system with approval by that Agency's Governing Authority, support by
appropriate operational committees, and approval of Governance Committee.
The System is designed to support multiple Participating Agencies. New
Participating Agencies may only be added to the System within channel loading
limits without degrading the level of service. (Refer to Section 13. 1.)
The System must adhere to FCC minimum loading standards. In order to meet
the minimum loading standards established by the FCC and to ensure efficient
utilization of the System spectrum resource, County will continually monitor the
level of use of the System.
Joint Agreement Nov232004 Final Page 16
The County shall be responsible for coordinating access to the System, training
new users in operational and security procedures, and assuring compliance with
technical standards. The new Agency may be responsible for the cost of these
services.
16.1 Adding Participating Agencies: Newly Incorporated or Contract Cities
Cities presently contracting for law enforcement, fire or public works services
from the County or other Participating Agencies may in the future desire to form
their own departments. In such cases, the County shall work with these agencies
to develop an appropriate system design and implementation plan to transition to
an independent city system similar to other cities.
Any System Field Equipment or other costs associated with the transition of a
New City or Contract City to the System shall be the responsibility of the city
unless addressed in a separate agreement with County.
16.2 Consolidation of Law Enforcement Agencies, Public Works Agencies or Fire
Agencies
Cities presently contracting for law enforcement, fire or public works services
from the County or other Partner or Participating Agencies may in the future
desire to consolidate with other departments to form regionalized systems. In
such cases, the County shall work with these agencies to develop an appropriate
system design and implementation plan to transition to a consolidated system.
Any System Field Equipment or other costs associated with the transition of a
Contract City or Independent City to form with others in a consolidated unit shall
be the responsibility of the consolidated entity, unless addressed in a separate
agreement with the County.
163 Adding Non-City/Non-County Participating Agencies
Newly formed Non-City/Non-County Participating Agencies that do not
participate in the System in its initial implementation may desire to use the
System. County shall work with any such Participating Agency to develop an
appropriate system design and implementation plan to transition, to the System
after approval is recommended by OCCOPSA, OCFCA, OCLC, and OCPWC, as
appropriate, and approved by the Governance Committee.
An agency that does not participate in the original purchase and cost sharing of
the System Backbone shall contribute a share of the System cost consistent with
Section 13.1. Funds from this account may be used for Backbone System
enhancements for the benefit of all Partners and Participating Agencies.
Enhancements shall be recommended by the Technical Liaison Committee and
OCCOPSA, OCFCA, OCLC, and OCPWC as appropriate, with final approval by
Joint Agreement Nov232004 Final
Page 17
the Governance Committee. Approved enhancements involving cost sharing shall
be submitted to the Governing Authorities for approval as appropriate.
Any Backbone System modification costs required to transition a New Non -City/
Non -County Participating Agency to System shall be the responsibility of the new
Non-City/Non-County Participating Agency.
Any System Field Equipment costs associated with the transition of a New Non-
City/Non-County Participating Agency to System shall be the responsibility of the
new Non-City/Non-County Participating Agency.
16.4 Adding Mutual Aid Providers
Certain governmental and non-governmental Mutual Aid Providers may be
granted access to the subsystems, for the expressed purpose of providing Mutual
Aid to a Participating Agency. Access may only be granted by the bodies
described in Sections 3, 4, 5, 6 of this Agreement.
Any Backbone System modification costs associated with adding a Mutual Aid
Provider to the System shall be the responsibility of the Mutual Aid Providers
and/or the sponsoring Partner or Participating Agency(s).
Any System Field Equipment costs associated with adding a Mutual Aid Provider
to the System shall be the responsibility of the Mutual Aid Provider and/or the
sponsoring Partner or Participating Agency(s).
17. LIABILITY
Each Party listed in Exhibit "A" (the "Indemnitor") shall indemnify, defend, and
hold all other parties, and their agents and employees (the `Indemnitees")
harmless from all claims, liabilities, damages, and losses to the Indemnitees
arising out of any acts or omissions of itself and its agents and employees in
connection with the performance of this Agreement which acts or omissions
constitute gross negligence.
18. GOVERNANCE COMMITTEE
The 800 MHz Governance Committee will oversee implementation and
operations of the 800 MHz System including Partner and Participating Agency
compliance with payment schedules, addressing operational issues affecting
System operation and backbone site development, reviewing and approving
conversion, modification and enhancement plans, approving contract pricing
changes, resolving disputes between Partners or Participating Agencies,
approving the policy recommendations of the Committees, approving policy,
operational and fiscal matters necessary for the operation and maintenance of the
System, and performing any other responsibilities required to implement this
Agreement.
Joint Agreement Nov232004 Final Page 18
The Governance Committee shall be responsible for recommending 800 MHz
Project operating and capital improvement budgets that are jointly funded by the
Parties to the Agreement. The appropriate Governing Authorities will be
responsible for approving these budgets through the backbone cost-sharing
approval process.
Committee members, as identified below, will also be responsible for
coordinating with their appropriate associations/agencies on issues involving
Governing Body approvals:
• Four City Managers appointed by the Orange County City Managers'
Association
• Chief Executive Officer, County of Orange, or Designee
• Sheriff -Coroner, or Designee
• Resources and Development Management Department Director, or
Designee
Each must designate and name an alternate as a voting member if member cannot
attend.
19. AGREEMENT AMENDMENT PROCESS
This Agreement may be amended or modified by consent of all of the Goveming
Authorities representing the Parties.
20. WITHDRAWAL FROM SYSTEM
This Agreement shall take effect as above dated. This Agreement may be
terminated by any Parties or Participating Agencies to the Agreement as listed on
Exhibit "A" or Exhibit "C" as to that Party or Participating Agency by serving
written notice of termination on the County and after meeting its financial
obligations under this Agreement. After the expiration of sixty (60) days from the
giving of such notice, the Party or Participating Agency so electing to withdraw
shall cease to be a Party or Participating Agency to this Agreement. Such
termination shall not relieve said Party or Participating Agency or other Party of
any financial obligation assumed as part of this Agreement. (Said Party and
Participating Agency shall still be obligated to pay its backbone cost-sharing
expense for that fiscal year and its annual flat fee expense for that fiscal year if the
Party or Participating Agency is participating in the flat fee program.) The Party
or Participating Agency terminating shall not be responsible for any financial
obligations assumed by the other Parties or Participating Agencies hereto
subsequent to said termination. Similarly, it is understood that County has
ownership of the System Backbone and certain backbone sites, as well as FCC
licenses presently owned by the County, and upon any termination by any Parties
Joint Agreement Nov232004 Final
Page 19
to the Agreement, any and all right, title and interest in the System Backbone,
those backbone sites and FCC licenses shall remain with the County. Should the
County wish to withdraw, an orderly transition to remaining Parties and
Participating Agencies must be affected.
Joint Agreement Nov232004 Final
Page 20
IN WITNESS WHEREOF, the Parties and Participating Agencies hereto have set their hands
and seals on the date set forth opposite their respective signatures on identical counterparts of
this instrument, each which shall for all purposes be deemed an original thereof.
COUNTY OF or
l{.,
By: !Y\.�t� rt!�•.�
Board of Supervisors
Dated:
Approved As to Form:
County Counsel
11—�0 —oma{
CITY OF: San Juan Capistrano
ATTEST:
Wyatt Hart, Mayor
City Clerk _ Margaret R. Monahan
Dated:
Approved As to Form:
City Attorney
An R. Shaw
Joint Agreement Nov232004 Final
ORANGE COUNTY FIRE AUTHORITY
By:
Chairman
Dated:
ATTEST:
Clerk of the Authority
APPROVED AS TO FORM:
By:
Authority Counsel
Dated:
SVONED AND CERTIFIED THAT A COPY OF
THIS DOCUM T HAS BEEN DELIVERED TO
THE Ck IRMAN OF THEyqARD
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT
Exhibit A as 11/03/04 -1-
RESPONSIBLE
CITY
ADMINISTRATOR
ADDRESS
PHONE #
Aliso Viejo
Cit Manager
City g
12 Journey, Suite 100
949/425-2512
Aliso Viejo, CA 92656-5335
Anaheim
City Manager
200 S. Anaheim Blvd.Anaheim,
714/765-5162
CA 92805
Brea
City Manager
1 Civic Center Circle
714/990-7770
Brea, CA 92821-5732
Buena Park
City Manager
Beach Blvd.k
714/562-3550
Buena Park, CA 90620
Costa Mesa
City Manager
77 Fair Drive
714/754-5328
Costa Mesa, CA 92626
Cypress
City Manager
5275 Orange Avenue
714/229-6688
Cypress, CA 90630
Dana Point
City Manager
33282 Golden Lantern, Suite 203
949/248-3513
Dana Point, CA 92629
Fountain Valley
City Manager
10200 Slater Avenue
714/593-4410
Fountain Valle , CA 92708
Fullerton
City Manager
303 W. Commonwealth Ave
714/738-6310
Fullerton, CA 92832
Garden Grove
City Manager
11222 Acacia ParkwayGarden
714!741-5100
Grove, CA 92840
Huntington Beach
City Administrator
2000 Main Street
714/536-5575
Huntin on Beach, CA 92648
1 Civic Center Plaza
Irvine
City Manager
P.O. Box 19575
949/724-6246
Irvine, CA 92623-9575
La Habra
City Manager
201 E. La Habra Blvd.La
562/905-9701
Habra, CA 90633
La Palm
City Manager
7822 Walker Streeta
714/690-3333
La Palma, CA 90623
Laguna Beach
City Manager
505 Forest Avenue
949/497-0704
La na Beach, CA 92651
Laguna Hills
City Manager
24035 El Toro Road
944(707-2610
Laguna Hills, CA 92653
Laguna Niguel
City Manager
27801 La Paz
949/362 4300
LagunaRoad
Niguel, CA 92677
Laguna Woods
City Manager
24264 El Toro
949/639-0525
LagunaRoad
Woods, CA 92653
Lake Forest
City Manager
25550 Commercentre DriveLake
949/461-3410
Forest, CA 92630
Los Alamitos
City Manager
3191 Katella Avenue
562/431-3538
Los Alamitos, CA 90720
ext. 201
Mission Viejo
City Manager
200 Civic Center
949/470-3051
Mission Viejo, CA 92691
Exhibit A as 11/03/04 -1-
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT
Exhibit A as 11/03/04 -2-
RESPONSIBLE
CITY
ADDRESS
PHONE #
ADMINISTRATOR
Newport Beach
City Manager
3300 Newport Blvd.
949/644-3000
Newport Beach, CA 92663-3884
Orange
City Manager
300 East Chapman Ave.
714/744-2222
Orange, CA 92866
Placentia
City Administrator
401 East Chapman AvePlacentia,
714/993-8117
CA 92870
22112 El Paseo
949/635-1800
Rancho Santa Margarita
City Manager
Rancho Santa Margarita, CA 92688
ext. 210
San Clemente
City Manager
100 Avenida Presidio
949/361-8322
San Clemente, CA 92672
San Juan Capistrano
City Administrator
32400 Paseo Adelanto
949/443-6317
San Juan Capistrano, CA 92675
Santa Ana
City Manager
20 Civic Center Plaza
714/647-5200
Santa Ana, CA 92701
211 8th Street
562/431-2527
Seal Beach
City Manager
Seal Beach, CA 90740
ext. 300
7800 Katella Avenue
714/379-9222
Stanton
City Manager
Stanton, CA 90680-3162
ext. 240
Tustin
City Manager
300 Centennial Way
714/573-3010
Tustin, CA 92780
Villa Park
City Manager
17855 Santiago Blvd.Villa
714/998-1500
Park, CA 92861
8200 Westminster Blvd.
714/898-3311
Westminster
City Manager
Westminster, CA 92683
ext. 402
4845 Casa Loma Avenue
Yorba Linda
City Manager
P. 0. Box 87014
714/961-7110
Yorba Linda, CA 92886
West Cities
West -Comm
911 Seal Beach Blvd.
Communications Center
Administrator
Seal Beach, CA 90740
562/594-7243
(West -Comm
Exhibit A as 11/03/04 -2-
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT
COUNTY
RESPONSIBLE
ADDRESS
PHONE #
AGENCY/
ADMINISTRATOR
ADDRESS
PHONE #
DEPARTMENT
Fire Chief
714/573-6010
Authority
401 Civic Center Drive West
District Attorney
District Attorney
P. 0. Box 808
714/834-3636
Center
Manager
Santa Ana, CA 92702
714/765AO77
405 W. 5h Street
Health Care Agency
Director
714/834-6254
Santa Ana, CA 92701
Integrated Waste
320 N. Flower St., Suite 400
Director
714/834 4122
Management Department
Santa Ana, CA 92703
3160 Airway Avenue
John Wayne Airport
Airport Director
949/252-5183
Costa Mesa, CA 92626-4608
Probation Department
Chief Probation Officer1535
E. Orangewood Avenue
714/9374701
Anaheim, CA 92705
Resources & Development
300 N. Flower Street
Director
714/834 4643
Management Department
Santa Ana, CA 92703-5000
550 N. Flower St.
Sheriff -Coroner
Sheriff -Coroner
P. 0, Box 449
714/647-1800
Department
Santa Ana, CA 92703
FIRE SERVICES
RESPONSIBLE
ADMINISTRATOR
ADDRESS
PHONE #
Orange County Fire
1 Fire Authority Road
Fire Chief
714/573-6010
Authority
Irvine, CA 92602
Metro Net Fire Dispatch
Communications
201 So. Anaheim Blvd., Suite 302
Center
Manager
Anaheim, CA 92805
714/765AO77
Exhibit A m 11/03/04 -3-
EXHIBIT B
CITY USERS
LAW
PUBLIC
WORKS
LIFEGUARD
FIRE
ALISO VIEJO
SHERIFF
OCFA
ANAHEIM
X
X
X
BREA
x I
X
X
BUENA PARK
X
X
OCFA
COSTA MESA
X
X
X
CYPRESS
X
X
OCFA
DANA POINT
SHERIFF
X
OCFA
FOUNTAIN VALLEY
X
X
X
FULLERTON
X
X
X
GARDEN GROVE
X
X
X
HUNTINGTON BEACH
X
X
X
X
IRVINE
X
X
OCFA
LA HABRA
x
x
j
X
LA PALMA
X
X
OCFA
LAGUNA BEACH
X
X
X
X
LAGUNA HILLS
SHERIFF
X
OCFA
LAGUNA NIGUEL
SHERIFF
X
OCFA
LAGUNA WOODS
SHERIFF
OCFA
LAKE FOREST
I SHERIFF
OCFA
LOS ALAMITOS
I X
X
OCFA
MISSION VIEJO
I SHERIFF
X
OCFA
NEWPORT BEACH
X
X
X
X
ORANGE
X
X
X
PLACENTIA
X
X
OCFA
RANCHO SANTA MARGARITA
SHERIFF !
!
OCFA
SAN CLEMENTE
SHERIFFX
X
OCFA
SAN JUAN CAPISTRANO
1 SHERIFF
X
OCFA
SANTA ANA
XX
X
SEAL BEACH
X
X
X
OCFA
STANTON
SHERIFF
X
OCFA
TUSTIN
X
X
OCFA
VILLA PARK
1 SHERIFF
X
OC FA
WESTMINSTER
X
XX
OCFA
YORBA LINDA
BREA
OCFA
WEST -COMM
X I
METRONET
X
COUNTY USERS
LAW
PUBLIC
WORKS
LIFEGUARD
FIRE
DISTRICT ATTORNEY
1 X
HCA
X
IWMD
I
X
JOHN WAYNE AIRPORT
! X
X
PROBATION
X
RDMD
!
X
X
_
SHERIFF -CORONER
! X
OCFA
X
ExhlbitB jh 11/03/04
EXHIBIT B
MUTUAL AID USERS
LAW
PUBLIC LIFEGUARD
WORKS
FIRE
AFRC FIRE DEPARTMENT
X
AMR AMBULANCE
X
BOEING FIRE DEPARTMENT
X
CALIFORNIA HIGHWAY PATROL
X
CALIFORNIA STATE PARKS
X
CALIFORNIA STATE UNIVERSITY FULLERTON POLICE
X
CAMP PENDLETON FIRE DEPARTMENT
X
CARE AMBULANCE
I
X
CDF RIVERSIDE FIRE DEPARTMENT
X
CORONA FIRE DEPARTMENT
X
DISNEYLAND FIRE DEPARTMENT
X
DOCTOR'S AMBULANCE
X
EMERGENCY AMBULANCE
I
X
FBI
X
HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT PD1
X
LA HABRA HEIGHTS FIRE DEPARTMENT
X
LAGUNA BEACH COUNTY WATER DISTRICT
X
LOS ANGELES COUNTY SHERIFF AERO BUREAU
X
MEDIX AMBULANCE
X
MERCY AIR
X
NAVAL WEAPONS STATION FIRE DEPARTMENT
X
NORTHROP GRUMMAN FIRE DEPARTMENT
X
SADDLEBACK COLLEGE POLICE DEPARTMENT
X
SANITATION DISTRICT OF ORANGE COUNTY
X
SCHAEFER AMBULANCE
X
UNITED STATES FOREST SERVICE
X
UNIVERSITY OF CALIFORNIA IRVINE POLICE
X
Exhibit B jh 11/03/04
EXHIBIT C
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
MUTUAL AID USERS
MUTUAL AID USERS
RESPONSIBLE
ADDRESS
PHONE #
ADMINISTRATOR
AFRC Fire Department
Tom McKinnon
4250 Constitution
562/795-2144
Los Alamitos, CA 90720
AMR Ambulance
Ernie Chavez
10662 Stanford Ave.
714/638-6200
Garden Grove, CA 92840
Boeing Fire Department
Scott Bolton
2600 Westminster Blvd.
562/797-3188
Sea] Beach, CA 90740
California Highway Patrol
Bob Fablee
3865-A W. Commonwealth Ave.
714/449-7091
Helicopters
Fullerton, CA 92833
8471 North Coast Highway
California State Parks
Ken Kramer
Laguna Beach, CA 92651
949/497-1582
California State University
P.O. Box 6806
Fullerton Police and Fire
Sgt. Bob Baker
714/278-2904
Fullerton, CA 92834-6806
Departments
Camp Pendleton
PO Box 555211
Chief Timothy Hoover
760/725 4321
Fire Department
Camp Pendleton, CA 92055
Care Ambulance
Rick Richardson
8932 Katella Ave., Suite 201
714/828-7750
Anaheim, CA 92804
CDF Riverside
210 W. San Jacinto Ave
Chief Mike Burton
951/940-6900
Fire Department
Perris, CA 92570
Corona Fire Department
Deputy Chief Marcus
815 W. 6's Street
909/736-2220
Billington
Corona, CA 92882
Disneyland Fire
Lon Cahill
1313 S. Harbor Blvd.
714/781 4666
Department
Anaheim, CA 92803-3232
Doctor's Ambulance
Jim Ignacio
23091 Terra Drive
949/951-8535
Laguna Hills, CA 92653
ext. 206
Emergency Ambulance
Jim Karras
3200 East Birch #A
714/990-1742
Brea, CA 92821
FBI
Dan Koch
11000 Wilshire Blvd., Ste. 1700
310/996-3720
Los Angeles, CA 90024
Huntington Beach Union
Scott Atkinson
10251 Yorktown Ave.
714/536-7521
High School District Police
Huntington Beach, CA 92646-2999
La Habra Heights Fire
John Nielsen
1245 N. Hacienda Road
562/694-8283
Department
La Habra Heights, CA 90631
Laguna Beach
306 Third Street
Dennis Hoffer
949/497-2585
County Water District
Laguna Beach, CA 92651
Los Angeles County
3235 Lakewood Blvd.
Sheriff Aero Bureau
Capt. James DiGiovanna
Long Beach, CA 90808
562/421-2701
Arco Bureau
ExhibitC m 11/03/04 -1-
EXHIBIT C
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
MUTUAL AID USERS
MUTUAL AID USERS
RESPONSIBLE
ADDRESS
PHONE #
ADMINISTRATOR
Medix Ambulance
Michael Dimas
26021 Pala Drive
949/470-8921
Mission Viejo, CA 92691
Mercy Air
Aaron Oshima
P.O. Box 2532
909/841-2882
Fontana, CA 92334
Naval Weapons Station
Larry Bach
Fire Division Code N23
800 Seal Beach Blvd.
562/626-7005
Fire Department
Seal Beach, CA 90740-5000
Northrop Grumman Fire
Sam Luque
33000 Avenida Pico
949/361-7011
Department
San Clemente, CA92673
Saddleback College
28000 Marguerite Parkway
Chief Harry Parmer
949/5824585
Police Department
Mission Viejo, CA 92692
Sanitation District of
Howard Lembke
10844 Ellis Ave.
714/593-7270
Orange County
Fountain Valley, CA 92728
Schaefer Ambulance
Jimmy McNeal
2215 South Bristol Ave.
714/545-8486
Santa Ana, CA 92704
United States Forest
James Nordenger
P. O. Box 897
858/695-0258
Service
Poway, CA 92074
University of California,
Lt. Jeff Hutchinson
150 Public Services Building
949/824-1140
Irvine Police Department
Irvine, CA 92697-4900
ExhibitC n 11/03/04 -2-
EXHIBIT D
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTICIPATING AGENCIES
AGENCY RESPONSIBLE ADDRESS PHONE #
ADMINISTRATOR
Exhibit D m 11/03/04 -1-