1989_0527_ORANGE , COUNTY OF_Memorandum of Contract1'
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Contract No. C40648
COUNTY OF ORANGE
ENVIRONMENTAL MANAGEMENT AGENCY
HOUSING AND COMMUNITY DEVELOPMENT CONTRACT
TITLE OF PROJECT: San Juan Capistrano, Rehabilitation of Private Properties
Citywide (N12.1) �f
MEMORANDUM OF CONTRACT entered into this / day of ,
19A.
BY AND BETWEEN
and
CITY OF SAN JUAN CAPISTRANO, a municipal
corporation, hereinafter referred to as CITY,
COUNTY OF ORANGE, a political subdivision of the
State of California and recognized Urban County
under the Federal Housing and Community
Development Act of 1974 (Public Law 93-383), as
amended, hereinafter referred to as COUNTY. -
WHEREAS, COUNTY and CITY previously entered into a Cooperation Agreement,
dated December 8, 1987, in which both parties agreed to cooperate in the undertaking,
or assist in the undertaking, of community development and housing assistance
activities, and
WHEREAS, the CITY has submitted to the COUNTY an application for funding
of a project hereinafter described, and
WHEREAS, the COUNTY has entered into a separate agreement dated
July 12, 1988 with the U.S. Department of Housing and Urban Development (hereinafter
referred to as HUD) to fund said project under the Housing and Community Development Act
of 1974 (Public Law 93-383), as amended.
NOW, THEREFORE, IT IS AGREED by and between the parties that the following
provisions as well as all applicable Federal, State and County laws and regulations
including the attached SPECIAL PROVISIONS, identified as EXHIBIT "A", and all other
attached Exhibits, are part of this Contract.
apply:
1. For the PURPOSES OF THIS CONTRACT the following definitions shall
a. Project Manager: The party responsible for, but whose responsibility is
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not limited to the following: Contracting, monitoring and implementing the project
through completion.
b. Director: The Director of the Orange County Environmental Management
Agency (hereinafter referred to as EMA) or his designee.
c. Reimbursable Basis: The CITY will provide the funds for the project and
submit proof of payment to the COUNTY, whereby upon approval, the COUNTY will forward
Community Development Block Grant (hereinafter referred to as CDBG) funds to repay the
CITY.
2. It is understood that the CITY will act as PROJECT MANAGER for the project
described as: Rehabilitation of Private properties, Citywide (N12.1). The CITY will
utilize CDBG funds to eligibly provide low-interest loans, deferred payment loans,
grants or rebates for home improvement of privately owned properties in the City's
boundaries (see map, Exhibit "B"). All rehabilitation of single family residential
units will benefit low -and moderate -income persons and rehabilitation of multi -family
residential units will principally benefit (minimally 518) low- and moderate -income
families. A maximum of 208 of funds provided through this Contract as referenced in
Section 5.a. may be used for administration of the Housing Rehabilitation program.
3. It is agreed by all parties that the project shall be completed and all
funds provided through this Contract shall be expended on eligible project activities
prior to December 31, 1989. Invoices for all approved project costs funded by the Block
Grant under this Contract shall be submitted within 180 days after the above date. The
date for project completion and expenditure of all funds may be extended at the
discretion of the DIRECTOR through written notification to the CITY. In the event of
such an extension, the deadline for submittal of invoices shall be 180 days after the
new completion date.
4. CITY agrees:
a. Any proposed amendment to this Contract shall be submitted to and
by the COUNTY, prior to commencement by CITY of any activity covered by said
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amendment.
41 Contract No. C40648
b. To comply with CDBG Program Regulations, as may be periodically revised
by HUD, Office of Management and Budget, or other Federal agencies, and including laws
and policies applicable to the CDBG Program.
C. That the project shall be implemented in compliance with current CITY
Procedures for housing rehabilitation which are approved by DIRECTOR and thereafter by
CITY.
d. To maintain accounting records, official files, and other evidence
pertaining to costs incurred as required by all applicable HUD regulations, and all of
these shall be accessible for the purposes of monitoring, audits, reporting and
examinations by duly authorized representatives of COUNTY or HUD. These records shall
be kept available at CITY's office during the project's contract period and thereafter
for three (3) years from the date of final CITY receipt of HUD CDBG funds through this
Contract.
e. That DIRECTOR shall periodically evaluate the CITY's progress in
complying with the terms of this Contract. CITY shall cooperate fully during such
monitorings. DIRECTOR shall report the findings of each monitoring to the CITY and
Orange County Board of Supervisors. If it is determined by the Board of Supervisors
that CITY performance or progress on performance is unsatisfactory, the Board of
Supervisors may withhold further funding on the project pending resolution of the
unsatisfactory condition(s), or may terminate this Contract. In addition, the Board of
Supervisors may require the CITY to reimburse COUNTY any funds that it determines to be
improperly expended or not expended on the project in a timely manner based on
applicable CDBG Program Regulations.
f. That if it is determined by HUD that funds were not expended in
compliance with the applicable Federal laws and regulations, CITY will refund to COUNTY
within ninety 90 days thereafter such sums as were determined by HUD to have been
improperly expended.
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g. when the project is completed, all unexpended funds remaining will be
returned to the COUNTY as soon as practicable, but in any event, within 180 days
thereafter. DIRECTOR may then reallocate returned funds to another Urban County
project(s) previously approved by the Board of Supervisors. Returned funds as such, may
be allocated by the DIRECTOR up to a maximum of Ten Thousand Dollars and no/100
($10,000.00).
h. Should the COUNTY receive returned funds from other Urban County
projects, funding for this Contract, upon proof of anticipated cost overruns, may be
increased by up to 108 of total Contract amount to a maximum of Ten Thousand Dollars and
no/100 ($10,000.00) at the discretion and upon written authorization of the DIRECTOR.
i. To assume responsibility for compliance with the California
Environmental Quality Act (CEQA) and to provide COUNTY with necessary information to
comply with the National Environmental Policy Act (NEPA) prior to commencing project
implementation. This may include, when applicable, CITY preparation of NEPA
documentation in coordination with County staff.
5. Project Funding:
a. project will be financed under this Contract as follows:
Administration $ 7,000.00 (Seven Thousand Dollars and I
no/100).
Loans, Grants and Rebates
and no/100).
Total CDBG Funds
and no/100).
$28,000.00 (Twenty -Eight Thousand Dollars �
$35,000.00 (Thirty -Five Thousand Dollars
b. COUNTY shall not be responsible for any costs which exceed the approved
CDBG funding amount as referenced in Section 5.a. unless otherwise provided in advance
as referenced in Section 4.h.
c. Payment by the COUNTY to the CITY shall be on a reimbursable basis
unless CITY has been authorized and issued cash advances by COUNTY under this Contract.
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Contract No. C40648
1 d. Cash advances requested by the CITY under this Contract shall be made by
2 the COUNTY to the CITY if the following conditions are met:
3 (1) The CITY has demonstrated to DIRECTOR through certification in a
4 form prescribed by DIRECTOR and subsequently through performance, its willingness and
5 capacity to establish CITY financial procedures that will minimize the time elapsing
6 between the receipt of funds and proper disbursement of such funds.
7 (2) The CITY certifies to DIRECTOR, that the CITY's financial
8 management system meets the standards for fund control and accountability prescribed in
9 Office of Management and Budget Circular No. A-102, as amended from time to time.
10 (3) The CITY complies with the cash advance procedures required by
11 financial procedures of EMA. These procedures require that upon written receipt of
12 funds from the COUNTY, the CITY shall disburse payment(s) to vendor(s) within five (5)
13 working days and submit evidence of such disbursement(s) (i.e., warrant copies, etc.) to
14 the COUNTY.
15 If the CITY is subsequently found, by DIRECTOR, to be in
16 noncompliance with Section 5.d.(l) through Section 5.d.(3), CITY shall be paid on a
17 reimbursable basis.
18 e. Reimbursable basis payments, as referred to in Section 5.c, above,
19 and/or cash advances described in Section 5.d. above, shall be made in accordance with
20 EMA financial procedures. In the event of conflict between EMA financial procedures and
21 any applicable statutes, rules or regulations of RUD, including Office of Management and
22 Budget Circular No. A-102, the latter shall prevail.
23 6. CITY must inform the DIRECTOR (through g periodic reports requested by EMA
24 staff) of any income generated by the expenditure of CDBG funds received by the CITY;
25 and that per applicable Federal requirements, certain program income must be paid to the
26 COUNTY (e.g., interest earned on CDBG cash advances); and/or, the CITY may retain such
27 program income only if that program income is used exclusively for eligible housing
28 rehabilitation activities, at the discretion of the DIRECTOR, and in accordance with all
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CDBG requirements as may then apply.
a. CITY shall keep and maintain appropriate records on the use of any such
program income as may be required by EMA staff since the COUNTY has the responsibility
of monitoring and reporting program income to HUD.
b. In the event of CITY close-out or change in status of the participating
CITY in the Urban County CDBG Program, any program income at that time or received
subsequent to the close-out or change in status shall be paid by CITY to the COUNTY
within 90 days thereafter.
7. Any proposed modification or change in use of real property acquired or
improved in whole or in part by CDBG funds from that planned at the time of the
acquisition or improvement, including disposition, must be reported by CITY to the
COUNTY and receive COUNTY concurrence thereto in advance of implementing the
modification or change in use.
a. Should the disposition, sale or transfer of such real property acquired
or improved in whole or in part using CDBG funds result in a use which does not qualify
under CDBG Regulations, the COUNTY shall be reimbursed by CITY in an amount equal to the
current fair market value (less any portion thereof attributable to expenditures of non-
CDBG funds).
b. Any program income generated from the disposition, transfer or sale of
such property prior to or subsequent to the CITY close-out or change in status of the
CITY in the Urban County CDBG Program may be either used by CITY for other specific
eligible activities in the CITY or paid to the COUNTY for other eligible Urban County
activities, as determined in advance of the expenditure at the discretion of the COUNTY.
8. CITY shall obtain an annual audit performed in accordance with OMB Circular
A128 and forward a copy to DIRECTOR. DIRECTOR shall have the right to ensure that
necessary corrective actions are made by the CITY for any audit findings pertinent to
CITY handling of funding attributable to the CDBG Program per Federal requirements.
9. Neither COUNTY nor any officer nor employee thereof shall be responsible for
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any damage or liability occurring by reason of any action or omission of CITY or its
agents, associates, contractors, subcontractors, materialmen, laborers, or any other
persons, firms, or corporations furnishing or supplying work service, materials, or
supplies in connection with CITY's performance of this Contract and from any and all
claims and losses accruing or resulting to any persons, firm or corporation for personal
injuries or property damage resulting from or as a consequence of, CITY's performance of
this Contract under or in connection with any work, authority or jurisdiction delegated
to CITY under this Contract. It is also understood and agreed that, pursuant to
Government Code Section 895.4, CITY shall fully indemnify, defend and hold
10IICOUNTY harmless from any liability imposed for injury (as defined by California
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Code Section 810.8) occurring by reason of any action or omission of CITY
under or in connection with any work, authority or jurisdiction delegated to CITY under
this Contract. CITY shall act in an independent capacity and not as officers, employees II
or agents of COUNTY.
10. Neither CITY nor any officer nor employee thereof shall be responsible for
y damage or liability occurring by reason of any action or omission of COUNTY, its
ents, associates, contractors, subcontractors, materialmen, laborers, or any other
rsons, firms, or corporations furnishing or supplying work, service, materials, or
pplies in connection with COUNTY's performance of this Contract and from any and all
and losses accruing or resulting to any persons, firm or corporation for personal
uries or property damage resulting from or as a consequence of COUNTY's performance
this Contract under or in connection with any work, authority or jurisdiction
to COUNTY under this Contract. It is also understood and agreed that,
suant to California Government Code Section 895.4, COUNTY shall fully indemnify,
end and hold CITY harmless from any liability imposed for injury (as defined by
ifornia Government Code Section 810.8) occurring by reason of any action or omission
COUNTY under or in connection with any work, authority or jurisdiction delegated to
281�COUNTY under this Contract. COUNTY shall act in an independent capacity and not as
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officers, employees or agents of CITY.
11. Where contract funds are withheld, and at the request and expense of CITY,
COUNTY will accept securities equivalent to the amount withheld. Such substituted
security, meeting the requirements of Government Code Section 4590, shall be deposited
with COUNTY, or with a State or Federally chartered bank as escrow agent. If security
is deposited with an escrow agent, it shall be covered by an escrow agreement.
12. In the event of CITY's failure to comply with the provisions of this
Contract, COUNTY may withhold or require CITY reimbursement of funds, and/or terminate
this Contract, and/or allocate funds previously assigned to this Contract to another
eligible project(s) within the Urban County.
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IN WITNESS WHEREOF, CITY has caused this Contract to be executed by its Mayor
and attested by its Clerk; COUNTY has caused this Contract to be executed by the
Chairman of the Board of Supervisors and certified by Clerk of the Board, all having
been duly authorized by the City Council of CITY and the Orange County Board of
Supervisors.
Dated: June 6. 1989
ATTEST:
Dated: 2
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CHAIRMAN OF THE BOARD.
LINDA D. RU
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN RUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
BY Z> z n Y I 7
JMH:bjgWPB-4.1
(4/24/89)
CITY OF SAN JUAN CAPISTRANO
By
L. HaussNorfer Mayor
as to/itorm:
John Shaw, City Attorney
COUNTY OF ORANGE, a political subdivision of
the State ofifornia
BY
Chairman of the Board of Superv' ors
COUNTY
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Exhibit "A" to COUNTY/CITY Contract
SPECIAL PROVISIONS
1 A. Section 3 - Compliance with the Provision of Training Employment and
2 Business Opportunity
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3,; The CITY shall cause or require to be inserted in full in all contracts and
41. subcontracts for work financed in whole or part with federal financial assistance
51 provided under this Contract, the Section 3 clause set forth in 24 CPR 135.20(b). The
6 CITY will provide such copies of 24 CPR Part 135, as may be necessary for the
7I information of parties to contracts required to contain the said Section 3 clause.
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Section 3 requires that to the greatest extent feasible, opportunities for
9 training and employment be made available to lower income residents within the unit of
10 local government or metropolitan area (or non -metropolitan county), in which the project'
11 is located. In addition, to the greatest extent feasible, contracts for work in
12 connection with the project shall be awarded to business concerns which are located in,
13I or in substantial part owned by, persons residing in the same unit of local government
14 or metropolitan area (or non -metropolitan county), in which the project is located.
15 The parties to this contract will comply with the provisions of said
16j Section 3, and the regulations issued pursuant thereto by the Secretary of Housing and
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17; Urban Development set forth in 24 CPR 135, and all applicable rules and orders of the
18I Department issued thereunder prior to the execution of this contract. The CONTRACTOR
19 shall take appropriate action pursuant to the subcontract upon a finding that the
20i subcontractor is in violation of regulations issued by the Secretary of Housing and
21I Urban Development, 24 CFR 135. The CONTRACTOR will not subcontract with any
221 subcontractor where it has notice or knowledge that the latter has been found in
23I violation of regulations under 24 CFR 135. The parties to this contract certify and
241llagree that they are under no contractual or other disability which would prevent them
25 ;from complying with these requirements. (Source: Title 24 CPR 135 revised
26 'April 1, 1984.)
27 B. Equal Employment Opportunity
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In carrying out the program, the CITY shall not discriminate against any
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Exhibit "A" to COUNTY/CITY Contract
1 employee or applicant for employment because of race, color, religion, sex or national
2 origin. The CITY shall take affirmative action to ensure that applicants for employment!
3,, are employed and that employees are treated during employment, without regard to their
4 race, color, religion, sex or national origin. Such action shall include, but not be
5j limited to, the following: employment, upgrading, demotion or transfer; recruitment
6 advertising; layoff or termination; rates of pay or other form, compensation; and
selection for training, including apprenticeship. The CITY shall post in conspicuous
81 places, available to employees and applicants for employment, notices to be provided by
9 the COUNTY setting forth the provisions of this nondiscrimination clause. The CITY
10 shall, in all solicitations or advertisements for employees placed by or on behalf of
11 the CITY, state that all qualified applicants will receive consideration for employment
121 without regard to race, color, religion, sex or national origin. The CITY shall
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incorporate the foregoing requirements of this paragraph in all of its contracts for
14I program work and will require all of its contractors for such work to incorporate such
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15 requirements in all subcontracts for program work. Such contracts shall be subject to
1611 HUD Equal Employment opportunity regulation 24 CPR Part 130 as applicable to HUD
17 assisted construction contracts.
181 The CITY shall cause or require to be inserted in full in any non-exempt
19 contract and subcontract for construction work or modification thereof, as defined in
20 said regulations which is paid for in whole or in part with assistance under the
21I Contract, the following equal opportunity clause:
22; -During the performance of this contract, the contractor agrees as follows:
23I 1. The contractor will not discriminate against any employee or applicant
24I for employment because of race, color, religion, sex or national origin. The contractor
25 will take affirmative action to ensure that applicants are employed and that employees
26 are treated duringemployment, p to
yment, without regard to their race, color, religion, sex, or
2711; national origin. Such action shall include, but not be limited to, the following:
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Employment, upgrading, demotion or transfer, recruitment advertising, layoff or
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Exhi• "A" to COUNTY/CITY Contract
1 termination; rates of pay or other forms of compensation and selection for training,
2 including apprenticeship. The contractor agrees to post in conspicuous places,
3 available to employees and applicants for employment, notices to be provided by the CITY,
Oil setting forth the provisions of this nondiscrimination clause.
2. The contractor will, in all solicitations or advertisements for
61, employees placed by or on behalf of the contractor state that all qualified applicants
7 will receive consideration fore employment yment without regard to race, color, religion, sex
$i or national origin.
9 3. The contractor will send to each labor union or representative of
10' workers with which he has a collective bargaining agreement or other contract or
11 understanding, a notice advising the said labor union or worker's representatives
121 of the contractor's commitment under Section 202 of Executive Order 11246 of
13 September 24, 1965, and shall post copies of the notice on conspicuous places available
14I to employees and applicants for employment.
151 4. The contractor will comply with all provisions of Executive Order 11246
16 of September 24, 1965 and of the rules, regulations and relevant orders of the Secretary
17 of Labor.
18 5. The contractor will furnish all information and reports required by
19 Executive Order 11246 of September 24, 1965 and by the rules, regulations and order of
20 the Secretary of Labor or pursuant thereto and will permit access to his books, records
211andaccounts by the Department and the Secretary of Labor for purposes of investigation
221 to to ascertain compliance with such rules, regulations and orders.
2311 6. In the event of the contractor's noncompliance with the
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24iiclauses of this contract or with any of such rules, regulations or
25 !,orders, this contract may be canceled, terminated or suspended in whole or in part and
26,i the contractor may be declared ineligible for further Government contracts or federally
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assisted construction contract in accordance with procedures authorized in Executive
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Order 11246 of September 24, 1965, or by rules, regulations or order of the Secretary of
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Exhibit "A" to COUNTY/CITY Contract
1 Labor or as otherwise provided by law.
2 7. The contractor will include the portion of the sentence immediately
3 preceding paragraph (1) beginning with the words "During the performance of..." and the
4',!I provisions of paragraphs (1) through (7) in every subcontract or purchase order unless
exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to j
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Section 204 of the Executive order 11246 of September 24, 1965, so that such provisions
will be binding upon each subcontractor or vendor. The contractor will take such action
with respect to any subcontract or purchase order as the Department may direct as a
means of enforcing such provisions, including sanctions for noncompliance; provided,
however, that in the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction by the
Department the contractor may request the United States to enter into such litigation to
protect the interest of the United States.
The CITY further agrees that it will be bound by the above equal
opportunity clause with respect to its own employment practices when it participates in
federally assisted construction work. The above equal opportunity clause is not
applicable to any agency, instrumentality or subdivision of such CITY which does not
participate in work on or under the contract.
The CITY agrees that it will assist and cooperate actively with COUNTY,
HUD and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations and relevant
orders of the Secretary of Labor; that it will furnish the COUNTY, HUD and the Secretary
of Labor such information as they may require for the supervisions of such compliance;
and that it will otherwise assist the above parties in the discharge of its primary
25 ,responsibility for securing compliance.
26 The CITY further agrees that it will refrain from entering into any con-
27litract or contract modification subject to Executive Order 11246 of September 24, 1965,
28 with a contractor debarred from or who has not demonstrated eligibility for, Government
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Exhill "A" to COUNTY/CITY Contract
1 contracts and federally assisted construction contracts pursuant to the executive order
2 and will carry out such sanctions and penalties for violation of equal opportunity
3 clause as may be imposed upon contractors and subcontractors by HUD or the Secretary of
4i'i Labor pursuant to Part II, Subpart B of the Executive Order. In addition, the CITY
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agrees that if it fails or refuses to comply with these undertakings, the COUNTY may
take any or all of the following actions: Cancel, terminate or suspend in whole or in
part the grant or loan guarantee: refrain from extending any further assistance to the
CITY under the program with respect to which the failure or refusal occurred until
satisfactory assurance of future compliance has been received from such CONTRACTOR.
(Source: H/CD Funding Agreement #4 and Executive Order 11246, Part II, Subpart B,
Section 202, Title 24 CFR 130, revised April 1, 1984.)
C. Federal Labor Standards
Except with respect to the rehabilitation of residential property designed
for residential use for less than eight families, the CITY and all contractors engaged
under contracts in excess of $2,000.00 (Two Thousand Dollars and no/100) for the
construction, prosecution, completion or repair of any building or work financed in
whole or in part with assistance provided under this contract, shall comply with HUD
requirements pertaining to such contracts and the applicable requirements of the
regulations of the Department of Labor under 29 CPR Parts 3 (Copeland Act), 5, and 5a
(Davis -Bacon Act), governing the payment of wages and the ratio of apprentices and
trainees to journeyman: Provided, that if wage rates higher than those required under
such regulations are imposed by state of local law, nothing hereunder is intended to
relieve the CITY of its obligation, if any, to require payment of the higher rates. The
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CITY shall cause or require to be inserted in full, in all such contracts subject to
25 such regulations, provisions meeting the requirements of 29 CFR 5.5 and for such
26 contracts in excess of $10,000, 29 CPR 5. The "Federal Labor Standards Provisions"
27 I (HUD 4010) are made part of this contract.
28 No award of the contracts covered under this section of the contract shall
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Exhibit "A" to COUNTY/CITY Contract
1 be made to any contractor who is at the time ineligible under the provisions of any
2 applicable regulations of the Department of Labor to receive an award of such contract.
3111 (Source: H/CD Funding Agreement #7)
4 All documentsrsubmitted by the CITY to the COUNTY which are required for
5i compliance with the Federal Labor Standards, shall be certified as being true, accurate,)
6I and complete by the City Engineer or the Director of Public Works. (Source:
7! Orange County H/CD)
8 D. Non -Discrimination
9 The CITY in an activity directly or indirectly financed under this contract,)))
1011 shall comply with:
lli 1. Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), and the
121 regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in
13 the United States shall on the grounds of race, color, or national origin, be excluded
141 from participation in, be denied the benefits of, or be otherwise subjected to
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discrimination under any program or activity for which the applicant receives Federal
16i financial assistance and will immediately take any measures necessary to effectuate this 11
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17 assurance. If any real property or structure thereon is provided or improved with the
181 aid of Federal financial assistance extended to the applicant, this assurance shall
19 obligate the applicant, or in the case of any transfer of such property, any transferee, Ili
2011 for the period during which the real property or structure is used for a purpose for
21 which the Federal financial assistance is extended, or for another purpose involving the Ili
22!1 provision of similar services or benefits.
23 2. Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284), as amended,
24, administering all programs and activities relating to housing and community development
25''I,in a manner to affirmatively further fair housing; and will take action to affirmatively
26 further fair housing in the sale or rental of housing, the financing of housing, and the
27 ,provision of brokerage services.
281 3. Section 109 of the Housing and Community Development Act of 1974, and
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• Exhibit "A" to COUNTY/CITY Contract
1 the regulations issued pursuant thereto (24 CFR Part 570.602), which provides that no
2 person in the United States shall on the grounds of race, color, national origin, or
3 sex, be excluded from participation in, be denied the benefits of, or be subjected to
4 discrimination under, any program or activity funded in whole or in part with funds
5', provided under this Part.
6!1 4. Executive Order 11063 on equal opportunity in housing and
711 nondiscrimination in the sale or rental of housing built with Federal assistance.
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(Source: Title 24 CFR Part 570.601, revised April 1, 1984)
E. Accessibility/Usability of Facilities and Buildings for Physically
Handicapped
The CITY in any activity directly or indirectly financed under this contract
shall require every building or facility (other than a privately owned residential
structure) designed, constructed, or altered with funds provided under this Part to
comply with the "American Standard Specifications for making Buildings and Facilities
Accessible to, and Usable by, the Physically Handicapped," Number A -117.1-R 1971,
subject to the exceptions contained in 41 CFR 101-19.604. The CITY will be responsible
for conducting inspections to insure compliance with these specifications by any
contractor or subcontractor. (Source: 24 CFR Part 570.202(8), revised April 1, 1984)
F. Relocation
1. The CITY in any activity directly or indirectly financed under this
contract shall:
a. To the greatest extent practicable under State law, comply with
Sections 301 and 302 of Title III (Uniform Real Property Acquisition Policy) of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and
251', will comply with Sections 303 and 304 of Title III, and HUD implementing instructions at
261 24 CFR Part 42; and
27 b. Inform affected persons of their rights and of the acquisition
28'„ policies and procedures set forth in the regulations in 24 CFR Part 42 and 570.606
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Exhibit "A" to COUNTY/CITY Contract
1 revised April 1, 1984)
2 2. The CITY shall also:
3 a. Comply with Title II (Uniform Relocation Assistance) of the Uniform !,
41� Relocation Assistance and Real Property Acquisition Policies Act of 1970 and BUD
51 implementing regulations at 24 CFR Part 42 and 570.606;
6 b. Provide relocation payments and offer relocation assistance as
7 described in Section 205 of the Uniform Relocation Assistance Act to all persons
8 displaced as a result of acquisition of real property for an activity assisted under the
9, Community Development Block Grant Program. Such payments and assistance shall be
10 provided in a fair and consistent and equitable manner that insures that the relocation
11 process does not result in different or separate treatment of such persons on account of
12 race, color, religion, national origin, sex, or source of incase;
131 3. Assure that, within a reasonable period to time prior to displacement,
141'I comparable decent, safe and sanitary replacement dwellings will be available to all
151 displaced families and individuals and that the range of choices available to such
1611 persons will not vary on account of their race, color, religion, national origin, sex,
1711 or source of income; and
18I 4. Inform affected persons of the relocation assistance, policies and
19111 procedures set forth in the regulations at 24 CPR Part 42 and 570.606. (Source: Title 111
201 24 CPR Part 570.606, revised April 1, 1984)
21 G. Lead -Based Paint Hazards
22I The construction or rehabilitation of residential structures with assistance
23I provided under this Contract is subject to the HUD Lead -Base Paint regulations, 24 CFR
24, part 35. Any grants or loans made by the CITY or work performed by the CITY for the
25 (rehabilitation of residential structures with assistance provided under this Contract
26 shall be made subject to the provisions for the elimination of lead -base paint hazards
27 funder subpart C of said regulations and the CITY shall be responsible for the
28 'inspections and certifications required under Section 35.24 thereof. (Source: H/CD
-8-
0
Exhi• "A" to COUNTY/CITY Contract
1 Funding Agreement #5 and 24 CFR Part 35 and 570.608 revised April 1, 1984)
2 H. Flood Disaster
311 This Contract is subject to the requirements of the Flood Disaster
4 Protection Act of 1973 (P.L. 93-234). No portion of the assistance provided under this
511 Contract is approved for acquisition or construction purposes as defined under
10
11j
12
13
14
15
16,
17
18
19
20
21
22
23
Section 3(a) of said Act, for use in an area identified by the Secretary as having
special flood hazards, which is located in a community not then in compliance with the
requirements for participation in the national flood insurance program pursuant to
Section 201(d) of Said Act; and the use of any assistance provided under this Contract
for such acquisition or construction in such identified areas in communities then
participating in the national flood insurance program shall be subject to the mandatory
purchase of flood insurance requirements of Section 102(a) of said Act.
Any Contract or Agreement for the sale, lease or other transfer of land
acquired, cleared, or improved with assistance provided under this Contract shall
contain, if such land is located in an area identified by the Secretary as having
special flood hazards and in which the sale of flood insurance has been made available
under the National Flood Insurance Act of 1968, as amended, 42 U.S.C. 4001 et seq.,
provisions obligating the transferree and its successors or assignees to obtain and
maintain, during the ownership of such land, such flood insurance as required with
respect to financial assistance for acquisition or construction purposes under
Section 102(a) of the Flood Disaster Protection Act of 1973. Such provisions shall be
required notwithstanding the fact that the construction on such land is not itself
funded with assistance provided under this Contract. (Source: H/CD Funding Agree -
24 ment #3)
25'' The CITY shall comply 1 with the
provisions of Executive Order 11296, relating
261, to evaluation of flood hazards and Executive Order 11288 relating to the prevention,
ii
27 1 1
control, and abatement of water pollution. (Source: Title 24 CFR 570.605 revised
28 April 1, 1984)
-9-
Exhibit "A" to COUNTY/CITY Contract
1 I. Compliance with Air and Water Acts
2 The CITY shall cause or require to be inserted in full in all non-exempt
3 contracts or subcontracts for work furnished in whole or in part by the grant contracts,,
the following requirements.(provided that contracts, subcontracts and subloans not
4,;
5 exceeding $100,000.00 (One Hundred Thousand Dollars and no/100) are exempt from this
a
7
8'
9
10 II'
11
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14
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16
17
18
19
20
21
22
23
part:
This Contract is subject to the requirements of the Clean Air Act, as
amended 42 USC 1857 at seq., the Federal Water Pollution Control Act, as amended 33 USC
1251 at seq., and the regulations of the Environmental Protection Agency with respect
thereto, at 40 CFR Part 15, as amended from time to time.
In compliance with said regulations, the CITY shall cause or require to be
inserted in full in all contracts and subcontracts dealing with any non-exempt
transaction thereunder funded with assistance provided under this contract, the
following requirements:
1. A stipulation by the contractor or subcontractors that any facility to
jbe utilized in the performance of any non-exempt contract or subcontract is not listed
on the list of Violating Facilities issued by the Environmental Protection Agency (EPA)
pursuant to 40 CFR 15.20.
2. Agreement by the contractor that he will comply with all the
requirements of Section 114 of the Clean Air Act, as amended (42 USC 1857c-8) and
Section 308 of the Federal Water Pollution Control Act, as amended (33 USC 1318)
relating to inspection, monitoring, entry, reports and information, as well as all other
requirements specified in said Section 114 and Section 308, and all regulations and
24'' guidelines issued thereunder.
25 3. A stipulation that as a condition for the award of the contract prompt
26 notice will be given of any notification received from the Director of the EPA, Office
27, of Federal Activities or any agent of the office, that a facility utilized or to be
28' utilized for the contract is under consideration to be listed on the EPA list of
-10-
I violating Facilities.
2
3
4
51!
6
71
81
9
10
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141
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I
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23
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Exhibit "A" to COUNTY/CITY Contract
4. An Agreement by the contractor that he will include or cause to be
included the criteria and requirements in paragraph (1) through (4) of this section in
every non-exempt subcontract and requiring that the contractor will take such action as
the Government may direct as a means of enforcing such provisions.
In no event shall any amount of the assistance provided under this
contract be utilized with respect to a facility which has given rise to a conviction
under Section 113(c)(1) of the Clean Air Act of Section 309(c) of the Federal Water
Pollution Control Act. (Source: H/CD Funding Agreement #6)
J. Management Compliance
The CITY in any activity directly or indirectly financed under this contract
shall comply with regulations, policies, guidelines and requirements of OMB Circular No.
A-102, Revised, and Federal Management Circular 74-4: Cost principles applicable to
grants and contract with State and local governments, and Federal Management Circular
74-7: Uniform Administrative Requirements for grant-in-aid to State and local
governments as they relate to the application, administration, acceptance and use of
Federal funds under this Part. (source: Title 24 CFR Part 570.200(4) revised April 1,
1984)
K. Obligations of Contractor with Respect to Certain Third Party Relationships
The CITY shall remain fully obligated under the provisions of this contract
notwithstanding its designation of any third party or parties for the undertaking of any
part of the program with respect to which assistance is being provided under this
contract to the CITY. Such third party or parties shall comply with all lawful
requirements of the CITY necessary to insure that the program with respect to which
25 assistance is being provided under this contract to the CITY is carried out in
26',' accordance with the CITY's assurances and certifications, including those with respect
27
to the assumption of environmental responsibilities of the CITY under section 104(h) of
28 the Housing and Community Development Act of 1974. (Source: H/CD Funding Agreement #9)
-11-
Exhibit "A" to COUNTY/CITY Contract
1 L. Interest of Certain Federal Officials
2 No member of Delegate to the Congress of the United States and no Resident
3 Commissioner, shall be admitted to any share or part of this contract or to any benefit 11
4; to arise from the same. (Source: H/CD Funding Agreement #10)
5'' M. Interest of Members, Officers or Employees of CITY, Members of Local
61 Governing Body or Other Public Officials
7I No member, officer or employee of the COUNTY or CITY its designees or
8 agents, no members of the governing body of the locality in which the program is
I
9', situated and no other public official of such locality or localities who exercise any
10l functions or responsibilities with respect to the program during his tenure or for one
11 year thereafter, shall have any interest, direct or indirect, in any contract,
121 subcontract or the proceeds thereof, for work to be performed in connection with the
13 III program assisted under this contract. The CITY shall incorporate or cause to be
14 incorporated, in all such contracts or subcontracts a provision prohibiting such
15 interest pursuant to the purpose of this section. (Source: H/CD Funding Agreement #11,
16!11 Title 24 CPR 570.611 and 570.458(14) (M) (X), revised April 1, 1984)
17 N. Prohibition Against Payments of Bonus or Commission
18 The assistance
provided under this contract shall not be used in the payment
1911 of any bonus or commission for the purpose of obtaining HUD approval of the application
20i for such assistance or HUD approval of application for additional assistance of any
21 other approval or concurrence of HUD required under this contract, provided, however,
2211 that reasonable fees or bona fide technical, consultant, managerial or other such
23I services, other than actual solicitation, are not hereby prohibited if otherwise
24111 eligible as program cost. (Source: H/CD Funding Agreement #12)
25 0. Hatch Act Compliance
261
The CITY and COUNTY shall comply with the provisions of the Hatch Act which
27 limits the political activity of employees. (Source: Title 24 CFR Part 570.458(14) (M)
28
(Xl), revised April 1, 1984)
-12-
E
r
Exhibit "A" to COUNTY/CITY Contract
1 P. Definitions
2 Throughout these Special Provisions the meaning of words shall be that
31
meaning given by the act, regulation, Executive Order, Federal Management Circular,
41,11 agreement, or rule cited herein as the source for the section in which the word appears.)
5i(Source: Orange County Counsel)
6
Q. Note
7 Federal Management Circular 74-1 has been replaced with Office of Management
8 and Budget (OMB) A-102.
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28 JM:bjgAWP2-5 -13-
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EXHIBIT "B"
Contract No. C40648
N --,N SAN JUAN CAPISTRANO
CITY-WIDE REHABILITATION
E
June 12, 1989
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44 �.
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1776
Julia M. Havens
Community Development Representative, OCEMA
1200 North Main Street, Suite 600
P. O. Box 4048
Santa Ana, California 92702-4048
Re:
Dear Ms. Havens:
MEMS "RE OF THE CITY COUNCIL
ANTHONY L. ELAND
LAWRENCE I. SUCNNEIM
KENNETH E. IRIESS
GARY L. HAUSOOR/ER
PHILLIP R. SCMWARTZE
CITY MANAGER
STEPHEN S JULIAN
The City Council of the City of San Juan Capistrano at its regular meeting held
June 6, 1989, approved Contract No. C40648, the San Juan Capistrano,
Rehabilitation of Private Properties Citywide (N12.1) and Contract No. C407511
the San Juan Capistrano - Rehabilitation of Private Properties, Mobile Homes
(N 12.4).
Three copies of each Agreement are enclosed. Upon approval of the Board of
Supervisors, please return one fully -executed copy to this office.
Thank you for your cooperation. If we can be of further assistance, please call.
Very truly yours,
Mary Ann anover, CMC
City Clerk
MAH/cj
Enclosures
cc: Director of Community
Planning and Development
Brian Fisk
32400 PASEO ADELANTO. SAN JUAN CAPISTRANO, CALIFORNIA 92675 111 (714) 493-1171
AGENDA ITEM
TO:
FROM:
SUBJECT:
SITUATION
9
June 6, 1989
Stephen B. Julian, City Manager
Thomas G. Merrell, Director
Community Planning and Development
Housing be Community Development Block Grant Program -
Approval of 14th Year Contract (FY 88-89)
A. Summary and Recommendation - The City has been allocated $80,000 in Housing
and Community Development Block Grant (CDBG) funds for the Year 14, FY 1988-
89. These funds will be used to provide grants for rehabilitation of qualifying
residences and mobile homes. It is recommended that the attached contract with
the County for the use of these funds be approved by the City Council.
B. Background - The CDBG program provides Federal funds for improvements to
housing and public facilities which are of benefit to low and moderate income
persons. The 1974 Housing and Community Development Act authorizes cities under
50,000 population, such as San Juan Capistrano, to receive funding through the
County HCD program.
In 1988, the County Board of Supervisors approved funding for the City's 1988-89
Year 14 program as follows:
N12.4 Rehabilitation of Private Properties
(Mobile Homes): $45,000
Mobile Home Rehabilitation Program for
low and moderate income residents of
the seven mobile home parks in the City
N12.1 Rehabilitation of Private Properties $35,000
(Citywide):
Citywide Housing Rehabilitation Program
for low and moderate income residents
of the City.
In order for the City to utilize these funds, an operating agreement must be entered
into between the County of Orange and the City of San Juan Capistrano. The
agreement outlines the amount of funds, the use of funds, who may qualify, and
compliance with employment and labor regulations, non-discrimination, and other
similar provisions. The City has entered into these agreements for the past thirteen
years.
Contracts for projects are executed after approval at the Federal level early in the
fiscal year of the project. It is not unusual for the City to receive the contract
several months into the fiscal year of the project. The process was further delayed
this year at both the Federal and County levels.
FOR CITY COUNCIL AGENDA/
0 0 0
Agenda Item
PUBLIC NOTIFICATION
-2- June 6, 1989
Public hearings for the 14th Year Application were held in October and November 1987.
COMMUNITY REDEVELOPMENT AGENCY
The mobile home parks and residential neighborhoods are not located within the Project
Area, and Agency assistance will not be required.
COMMISSION/BOARD REVIEW, RECOMMENDATION
The Los Rios Review Committee, the Planning Commission, and a Block Grant
Committee of Community representatives as well as a Planning Commissioner and a Los
Rios Review Committee member approved the 14th Year Application.
FINANCIAL CONSIDERATIONS
The City would be reimbursed for expenditures on these projects by the County HCD
Office.
ALTERNATE ACTIONS
1. Approve the 14th Year Operating Agreements for CDBG funds.
2. Approve the 14th Year Operating Agreements for CDBG funds, subject to
modifications.
3. Request additional information from staff.
RECOMMENDATION
By motion, authorize the Mayor to execute the 14th Year CDBG Operating Agreements.
Respectfully submitted,
Thomas G. Merrell, Director
Community Planning and Development
TGM:BF:Ijp
L58920